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HomeMy WebLinkAboutABANDONED VEHICLE ABATEMENT SERVICE AUTHORITY (2)N Department of Development Services BUTTE COUNTY ABANDONED VEHICLE ABATEMENT SERVICE AUTHORITY Location: Butte County General Services Building 3-A County Center Drive, Oroville - Conference Room Date/Time: Monday, July 7, 2003 — 10:30 a.m. to 12:00 Noon AGENDA 1. Adoption of the Meeting Minutes of January 30, 2003 (Yvonne Christopher) (To be distributed at meeting.) 2. Review of Resources in Butte County AVA Service Authority Binder ,(a.) Implementation Plan for.the AVA Service Authority (Rob MacKenzie) (b:) Service Authority Bylaws and other relevant documents (Fred Davis /Rob MacKenzie) 3. AVA-Status Report (a.) Review all significant correspondence since last meeting. 4. Preview of AVA Operation (a.) Procedures for receipt and disbursal of revenue from State.(David Smart/Rob,MacKenzie) (1) Identify/Assign-tasks to staff. 5. Discussion concerning establishing relationships with tow companies (Rob MacKenzie) 6. Discussion concerning Vehicle Storage (Rob .MacKenzie) 7. Business from the floor on items not already on the agenda (Presentations will be limited to five minutes. The AVA_ Service Authority is prohibited by State Law from taldng action on any item presented if it is not listed on the Agenda.) 8, Discuss next meeting date Butte County Department of Development Services ■ 7 County Center Drive ■ Oroville, CA m (530) 538-7604 Page 1 of 1 Butte County Abandoned Vehicle Abatement Authority Revised Minutes of July 7 2003 Called to order: Roll Call: Biggs — absent (Theback/Calloway) Chico —present (Koch) Gridley — absent (Hall) Oroville - present (Zollner) Paradise — present (McGreehan) Butte County — present (Mann) 1. Adoption of Minutes: Approval of January 30, 2003 Minutes . Action - Motion by Koch, second by Zollner. Unanimously approved. 2. Review of Resources in Butte.County AVA binder: Rob MacKenzie reviewed resources in the AVA binder. Discussion of Vehicle Code, page 3, estimates of abandoned vehicles. Rob asked if we can use those estimates under 22710(c)6 (calculate formula)? Provision is in the By-laws. Further discussion of the requirement for an alternate director - Article IV, Section 3. 3. AVA Status Report Rob MacKenzie noted population figures will have to be updated by the Authority. Bob Koch — How long until we have paid the State portion?' 'Fred Davis — Won't know until the'population is adjusted and fees collected (beginning in August). Bob Koch - Did we know going in? Fred Davis — Yes. Fred Davis stated we may see dollars around November I" to County. Refer to Vehicle Code 9250.7 -(where the costs are set). 4. Preview of AVA Operation: Discussion of the implementation details and dispersal of funds: Rob MacKenzie will obtain a sample quarterly report form. Jurisdictions will submit a JPA claim form to County after the financial officer approves in each jurisdiction. The County will at a single County claim form so Auditor can process all at once. Quarterly revenue* dispersal. Dave Kelly was introduced as assistant auditor. Section 22710 requires distribution as 50% by population; 50% by actual vehicle abatements. Rob MacKenzie, noted that the State claimed it had to be actual not estimated. Dispersal could be calculated at end of quarter. . Rob MacKenzie asked if jurisdictions need seed money? It was discussed and determined the* uiisdictions would wait until the state released the funds. Bob Zollner noted that the City of Oroville may start abatements first utilizing City funds. Al McGreehan asked if either'method was more favorable. A discussion ensued and determined ,it would be up to each jurisdiction to determine the desirable approach in the individual jurisdiction. Dave Kelly noted the auditor's office will use May 2003 for population numbers. Bob,Zollner asked who has directive authority for dispersal of funds. Chairperson McGreehan directs Yvonne Christopher, secretary. Secretary Christopher directs the Auditor. y Yvonne Christopher asked if a resolution was needed to authorize chairperson to receive and distribute population figures. A discussion ensued and decided it would be put as an agenda item on the next meeting agenda. , 'S. Discussion concerning establishing relationships with tow companies: Bob Zollner commented that each agency will now go out for bids from towing companies/dismantlers. S v Bob Koch noted Chico will stay with their existing rotational program. Bob Zollner noted Oroville wants rotation based on standard agreed upon dollars. County staff will need to work with tow companies. Question: Does there have to be formal agreements?- Rob MacKenzie responded that it is not required. Rob MacKenzie asked if we should consider taking this up as an overall County agreement with tow. companies and factor. in regional costs. , Discussion as to whether we should go together in regional urbanized areas for standard of fees (ie. Paradise/Magalia). A discussion followed and -it was determined each jurisdiction would work independently with the tow companies... A discussion ensured regarding the appropriate steps to file a claim. Bob Zollner noted that he will be billing for the time 'it takes to set up theffile and $60.00 per car abated: Deborah DeBrunner rioted that each agency will submit a quarterly generic county claim to Development Services plus annual report to State. Cyndi Mann asked if it would be better to keep claims and dollars in the trust on.the same quarterly cycle vs. utilizing 50% up front as seed money. Fred Davis noted that he assumed individual -jurisdiction would front costs with F reimbursement for population until vehicles start getting abated. Bob Zollner stated he would only county on population (50%) fee, for start-up money. Dave Kelly noted the anticipated revenue (estimated revenue)..: Rob MacKenzie noted that the county (for example) could increase the appropriation by returning the item to the Board. Cyndi Mann discussed the quarterly deposit by the State, possibility utilizing a single document authorizing quarterly payments based on population.. There was further discussion regarding the quarterly authority approval to accept individual reports for actual abatements and directive to the county to process for payment. Rob MacKenzie discussed the challenges for the costs and that geographical areas can trigger changes to formula. Rob MacKenzie noted that the JPA must adopt, a formula at the next meeting. Dave Kelly stated the population reimbursement is simple, the additional 50% disbursement is based on actual abatements completed. Bob Zollner suggested bringing in other jurisdictions to train on the AVA process. Rob MacKenzie re -stated he would provide a draft quarterly form. Dave Kelly asked if Dev. Services could attach the JPA claim form or information with County, form. Secretary Christopher asked if the County claim form could be used. Fred Davis stated it needs to be tied to the annual form. After discussion, it was determined that the quarterly report will be attached to the County claim form. Individual abatement reports would be maintained at the jurisdiction and . provided for an audit. They would not be attached to the quarterly report, submitted to the county. Deborah DeBrunner stated the jurisdictions will have finance officers in each jurisdiction sign off on quarterly.reports, creating a "verification of record." Deborah DeBrunner asked if claims will be based on expenses (Tow Company) paid vs. incurred? Rob MacKenzie noted it should include staff expenses. Bob Koch noted you would not claim dollars for vehicles that owners abate. Bob Zollner noted that there would be a class put on by the HCP for field training. They will contact the secretary for distribution to JPA members. Fred Davis noted that Dave Kelly should talk to State Controllers regarding the procedure for distribution of funds. Fred Davis noted the county should retain 5% for administrative reimbursement. Dave Kelly stated he would provide the Department of Finance population figures to the department of development: services. 6. Discussion concerning vehicle storage There was a discussion regarding jurisdictions owning their own storage and how towing programs work in other jurisdictions —FYI only. It was determined we can analyze in the future. There was a discussion of limited storage capability around county. In future, we will discuss options. Bob Zollner noted that Oroville is already doing impound storage. It is problematic to store, then. have them towed and destroyed. Pa e'I of I- .9 Horn, Dolores ................ ........ .......... ...... ......... ......... ....... ............ .............. ............................... ....... .................. ......... ............. From: Horn, Dolores Sent: Thursday, July 17, 2003 12:34 PM To: Vieira, Mike; Al McGreehan; Bob Koch for Tom Lando; Brown-, Gary; Christopher, Yvonne; Gary Davidson; Johnson, Scot; Mann, Cyndi- Sharlita Calloway for Bill Thebach Subject; AVA,Training Session on July 31, 2003 For your information. Dan Rodman from the California Highway Patrol will be conducting a training session on July 31, 2003 at 9:00 a.m. at Oroville City Hall located at 1735 Montgomery -Street in Oroville. Please inform your staff that plan to attend to bring their questions. If you have additional questions, please contact Robert Zolln'er's office at (530)5.38-2435'. Dolores Horn ,Butte County Department of Development Services 7 County Center Drive Oroville; CA 95965-3397 Phone: (530) 53,8-7604. Email: dhdrii@butte'county.net 7/17/2003 * 's`�' - ~. ,}. 4r.. r F1. '' �` � t'� * l/��/ V •^ V vim! will, �j-, �' •.. �.)'� • ;. . + K ^ e;� 3- max. - { 1L :1r - ; DISTRIBUTION OF ABANDONED..VEHICLE*ABATEMENT-BINDERS° t .J Fred Days -Master Binder, with Original Signatures. . ,Chief Administrative Office -3. Califo'rriia Highway Patrol ti , .. .. _ �, - :{ 1 t jj ''k , 4. .. ii S * � .. .Y• , t'i k ' ''f'� .T ,S 'a� • _ Direetorz- Development Services ' S.. Supervisor R.'.J.'Beeler `. 6 Super<nsor•Jane Dolan r 7. Supervisor' Mary: Anne Houx , -1- , 8. Supe rvisor'Cur&Josiassen a 9' Supervisor, Kim K' Yamhi-_ i' f r r �, + " Q f ea� CIZ/ I0. Manager -Building Division, Development Services ���95 (�.1+-hQ- `�• _ ,. ' - � ' '.� ," - '. .} ''} �,-i ,'.w , •�,�. �'�fir l',^ Service Authority'Member' - Biggs: Bill Thebach✓ K ' r `-V Service Authority Member-'Chico: Tom' I;ando x' j iso CGS CO'' Service Authority Member'= Gridley . Gary Davidsori,� v�' �,S ' * 14 Service Authority . Member - Oroville:.,Bob•'Zollner, �' L M� y 'V105� Service Authority Member =` Paradise? Al McGreehan 116. Record Copy to be turned' over to Development Services - Dolores Horny iDb i �Ke,� � ° > e ''' C �,us e-� Awa etc ,lxz '- r ';; µi ,hi ` f•. 1 g}y . . .,may .- " •! 5' ? .r, • . - A j . A is '.;�'- 1 State of California—Business; transportation and Housing Agency DEPARTMENT OF CALIFORNIA HIGHWAY PATROL P. O. Box 942898 Sacramento, CA 94298-0001 (916) 657-7202 (800) 735-2929 (TT/TDD) (800) 735-2922 (Voice) d �` Kut GRAY DAVIS, Governor April 18,-2003 File No.: 1.A9418.013.200340119 BUTTE COUNTY ADMINr3TRATi01j APR Mr. Paul McIntosh OROVIL E. CALIFOnjqj,`• _ Clue1 Auustrarive Gfficer County of Butte 25 County Center Drive Oroville, CA 95965-3380 Dear Mr. McIntosh: Thank you for your letter to the California Highway Patrol (CHP) commending the assistance p.rovided by -Captain Al Smith, Lieutenant Scott Gillingwater, Sergeants Dan Rodman and John Mason, and Staff Services Analyst Sheri Foster in securing the approval of the County's Abandoned Vehicle Abatement Program. Programs such as this are very valuable to the citizens who live in the county and cities where these problems exist. The CHP remains committed to providing the personnel necessary to assist in the development and implementation of these much needed programs. .Chief Arthur Anderson, commander of the CHP Valley Division and Chief Stan Perez, commander of the CHP Enforcement Services Division will ensure all personnel listed above are apprised of your laudatory comments. Please do not hesitate to contact us for any assistance you may d in a future. incerely,. D. O. HELMICK Commissioner i cc: Valley Division Enforcement Services Division FlexQ� your r Power - ae ENE RG Y' E F F I C I E n l CHIEF ADMINISTRATIVE OFFICE COUNTY OF BUTTE 25 COUNTY CENTER DRIVE o�UTTF0 OROVILLE, CALIFORNIA 95965-3380 MEMBERS OF THE BOARD Telephone: (530) 538-7631 R. J. Beeler 0 0 o Fax: (530) 538-7120 Jane Dolan c0�/Mt�l Mary Anne Houx PAUL McINTOSH Curt Josiassen Chief Administrative Officer Kim, K. Yamaguchi - April 1, 2003 Mr. Spike Helmick Commissioner, California Highway Patrol P.O.Box 942898 Sacramento, CA 94298-0001 Dear Mr. Helmick: I would like to take this opportunity to express the appreciation and thanks of the Butte County Board of Supervisors and each of its Cities and Town to the Highway. Patrol.Employees listed below for their assistance in securing the approval of the County's Abandoned Vehicle Abatement Program. Sgt. Dan Rodman Lt. Scott Gillingwater. Capt. Al Smith 2072 3rd Street 2072 3rd Street 955Fir Street Oroville, CA 95965 Oroville, CA 95965 Chico, CA 95928 Sheri Foster Sgt. John Mason Staff Services Analyst Sacramento Field Service Section 444 North 3rd St., Suite 310 " 444 North 3rd St., Suite 310 Sacramento, CA 95814 Sacramento, CA 95814 The County and its. Cities and town look forward to beginning the Abandoned Vehicle Abatement Program that will eventually assist our residents and property owners in the disposal of abandoned vehicles that have become an increasing problem to our communities. Very truly yours, aul McIntosh Chief Administrative Officer ✓ CHIEF ADMINISTRATIVE guT7r o 0 0 0 O 00 _mss 0 coU Nty 0 PAUL McINTOSH.. Chief Administrative Officer . March 28, 2003 Chico City Council City of Chico P.O.Box 3420 Chico, CA 95927 Dear City Council: COUNTY OF BUTTE 25 COUNTY CENTER DRIVE OROVILLE, CALIFORNIA 95965-3380 Telephone: (530) 538-7631 Fax: (530) 538-7120 OFFICE MEMBERS OF THE BOARD R. J. Beeler Jane Dolan Mary Anne Houx Curt Josiassen. Kim K. Yamaguchi The County has received approval from the Highway Patrol of its Abandoned Vehicle Abatement Program. They have notified the Department of Motor Vehicles of its approval. The Department of Motor Vehicles will now segregate the information needed by the State Controller's office so that the $1 fee can be added to the annual vehicle license fee. If all goes well with the two state offices (considering cut back and budget.activity) it is possible that the County can begin receiving Abandoned Vehicle Abatement Funds in the 1 st quarter of the 2003 Fiscal Year. I want to express the deep appreciation of the Board of Supervisors for the cooperation the County received from you and your staff. The Board believes that this program will be beneficial to the County and each City and Town and the Residents of our County. Sin rely, . Paul McIntosh Chief Administrative Officer cc: Tom Lando, City of Chico Manager Ruben Duran, City of Oroville Administrator Chuck Rough, Town of Paradise Manager Jack Slota, City of Gridley Administrator John Dougherty, City of Biggs Administrator Board of Supervisors AVA Advisory Board Members Fred Davis & Associates State of California Memorandum Date: March 18, 2003 Business, Transportation and Housing Agency FlexWoo yo13 ar Power FENERGY E E FENE ' - E FICIE N T To: Department of Motor Vehicles Registration Automation Development Department 2415 1 S` Avenue Sacramento, CA 95818 Attention: Mr. Richard Wright, Manager From: DEPARTMENT OF CALIFORNIA HIGHWAY PATROL Enforcement Services Division File No.: 060.06 LA 11120.2003 2 0023 Subject: BUTTE COUNTY ABANDONED VEHICLE ABATEMENT PLAN APPROVAL Mr. Fred Davis, Municipal Consultant for the County of Butte, submitted an Abandoned Vehicle Abatement Plan for California Highway Patrol approval. Enforcement Services Division's Field Services Section reviewed the plan and, in accordance with California Vehicle Code Section 22710, determined that the plan complies with established California Highway Patrol guidelines contained in Highway Patrol Handbook 87. 1, Abandoned Vehicle Abatement Program Handbook. A copy of the approved plan will be maintained by Field Services Section. Attached is your copy of the plan for implementation of the one dollar ($1). vehicle registration fee for the County of Butte. . Should you desire further information regarding this matter please do not hesitate to contact me or C fain Ike Iketani; Field Services Section, at (916) 323-1483. Jl �� S. H. PEREZ, Chief Attachment cc: Mr. Fred Davis CHP SIWP (Rev. 11$6) OPI 076