Loading...
HomeMy WebLinkAboutABANDONED VEHICLE ABATEMENT SERVICE AUTHORITY SUMMARY ACTION MINUTES OF MAY 24, 20041 REGULAR MEETING OF THE BUTTE COUNTY 2 ABANDONED VEHICLE ABATEMENT (AVA) SERVICE AUTHORITY ' 3- SUMMARY ACTION MINUTES `OF MAY 24, 2004 ., 5 1. Call to'Order • ` ' 6 . 7 The meeting was called .to order at 10:40 a.m. by Vice -Chairperson Al McGreehan in the`'. 8' Klamath Conference Room at 202 Mira. Drive, Oroville. . 9. » 102. Roll Call ' . 11 °- 12 Board members present: . 13 - . 14 ' Erin Dougherty (City of Biggs) 15 Bob Koch (City of Chico) 16 Dave Hilson (City of.Oroville) ' 17 Al McGreehan, Vice -Chairperson (Town of Paradise) 18 Sang Kim (Butte County) 19 - • 20 Board member absent: Frank Hall, City of GridleyL-_.,:`" - 21 _ 22 - Staff present:' Director Yvonne Chrishopher (AVA 'Rcretary), ' Building Official' Michael 23' Vieira, ands Secretary Dolores Horn from_ thhDepartment of Development Services; "Rob ' 24 MacKenzie from Butte CountyQCounsel. . 25 j 26 . 3. Appointments 27 28 Vice -Chairperson McGreehan welcomed Dave Hilson as the interim AVAmember from the 29 City of Oroville�=- - 30 r 31 Yvonne. Christopher iriformedwthe-AVA Board that she has turned over the AVA Secretary 32 responsibilities to IVl chael _Weira since she has received a- directive from the Board of\ 33 . Supervisors to work various -Butte County priority projects. 34 .35 4. Adoption of the meeting minutes of February 24, 2004 ` 36- 37 A motion was made by Sang Kim, seconded by Erin Dougherty, and unanimously carried to 38 adopt -the meeting minutes of,February: 24, 2004, as submitted by staff. 39 - - _ w 40 5. Accept and approve summary action meeting minutes for recordkeeping of AVA meetings. -41 _ 42 . A motion was: made by Kim Sang, seconded by -Erin Dougherty, and unanimously approved. M 43 144 6: Consideration of amending the Service Authority'Plan, Section J (1) (e); Disbursement of Funds - 459 section to match the California Vehicle Code regarding funds not expended. T 46 e. - I' 47 The AVA Board decided that this item would be tabled indefinitely. Butte County Department of Development Services ■ 7 County Center Drive ■ Oroville, CA ■• (530) 538-7604 • Page 1 of 4 • 2 (Note: Agenda Item #7 does not appear on the agenda due to a mis-numbering of the agenda items.) 3 , 4 8. Consideration and approval` of appointing the Butte County Treasurer/Tax Collector to serve ' 5 as the AVA Treasurer. ' 6 7 A motion was made by Bob Koch, seconded by Erin Dougherty to rescind an earlier, AVA. ,8 - Board action on July 2003 whereby it appointed the Butte County Auditor as the AVA 9 Treasurer; and to defer to the current AVA Joint Powers Agreement (JPA) as the governing . 10 document ons. this matter. (Note: The AVA's JPA has established the. Butte .County 11 Treasurer/Tax Collector as the AVA Treasurer.) 12 ' 13 On vote: .14 15 • City of Biggs: aye 16 City of Chico: aye 17 City of Gridley: 'Not present for the vote. 7=_ . 18 City of Oroville: Not present.for the vote. 19 Town of Paradise: aye 20. Butte County: abstained 1Vlot� onpassed -with-3 votes; 2 votes were not 21 present; and there was, l abstention. 22 ... 23 9. Discuss any additional updates to track to:be addressed2 a later.meeting. - 24. 25 The AVA Board determiriedi' at�fhere wer=e new'items to add to the tracking sheet. 26 27. 10. Staff Comments to the Abandoned-_V_ehi,cle A_ batement Board 28 Y' 29 ' a) Consider adopting an- Iual badget at a future. meeting. 30 — l 31'Action: Staff was requested to draft a proposed budget plan and forward it to the AVA 32 • Board members for.: review before the next meeting of August 23, 2004, with possible 33 ;adoption at this meet%ng.-= 34 35 b) For your information: The City of Chico; the City'of Oroville, and the Town of Paradise 36 director terms expire_ on 9/26/04. 38' ~ Action: The, City of. Chico,- City of 'Oroville, and the Town of Paradise AVA Board 39 members were reminded . to go back to their respective jurisdictions to -have 40 reappointments, named fora four.year term and presented to the AVA Board by the next 41 meeting date of August 23, 2004. 42 . 43 Action: Staff was requested to provide an updated quarterly AVA Funding report of vehicle 44 abatements and revenue figures for the jurisdictions to be made available by the next meeting 45 date of August 23, 2004. 46 r Butte County Department of Development Services ■ 7 County•Center Drive .■ Oroville, CA ■ (530) 538-7604 Page 2 of 4 - .l Yvonne 'Christopher explained that the ,Butte C6unty auditing., system' -is transftioning to a 2 new system called•"Pentamation" and this was the'reason the report was`notavailable forthe ' 3 meeting. It• is anticipated that the new Auditor's system would be inp lace very soon and the - 4 report could then be compiled and distributed to -the jurisdictions. 5 6 ` There was a brief discussion regardingahe AVA Fiscal Year 2003-2004 third quarter number 77 of tows, percentage -of tows,' and fund distribution information provided by staff. t 9 11. AVA Board members wishing to address items not listed on the agenda. 10 (The AVA-Service Authority is prohibited by State law from taking; action on any item 11 presented if it is not listed. on• -the agenda.) 12 F 13 None. , 14 , 15 12. Members of the public wishing to address the AVA Boar -d' -on' -terns not listed on the agenda. 16. . (Presentation will be limited to five minutes. ' The AVA,Board is prohibited by State' law 17: from taking action on, any item presented if it is not.1i7sted on -the agenda:) 18 f9 None. 20 21 13. Adjournment _ 22 ' 23 The meeting was adjourned at 11:25 a.m' 24 25 The next meeting will be held -on August 23,,2004. a 26 27 28 29 Minutes prepared by Dolores'Horn. _ 71 • `� .. a ,� .. i r • a Butte County Department of Development Services ■ 7 County Center Drive • ■ Oroville, CA ■ (530) 538-7604 ' Page 3 of 4 i •'- 1 ACTION ITEMS = 2 FROM THE REGULAR -MEETING OF THE BUTTE COUNTY 3 ' - ABANDONED VEHICLE ABATEMENT (AVA) SERVICE AUTHORITY . <4 _ MAY 24, 2004 6 a 7. ACTION: RESPONSIBILITY DUE DATE 9 1. Action: _ d 1'0 11 Staff was requested to draft a proposed -budget Staff/Y,vorine Christopher As soon as"possible. 12.. plan- andTorward'it to the'AVA'Board members 13, for review before the next meeting date.of 14 August 23; 2004, with possible adoption at this _ r '15 meeting. 16 17 2. Action: 18 19 The City of Chico, City of Oroville, and. the _ City, of Chico;' ' As soon as -possible. .20 Town of Paradise AVA Board members were remindedOffy- of Orovitte, ' 21 ' to'g' o back to their respective jurisdictions to have -=and Town of Paradise '22 reappointments named for a four year termvnd- 23 A presented to the AVA Board by the next meeting•°date_ -24 of August 23,2004:. - - — 25 r 26 '3. Action: 27 28 Staff to provide an updated. --quarterly AVA:Fundmg Staff/Deborah DeBrunner ' Meeting date of 29 m report of •vehicle abateents avdrevenue figures „�, August 23 , `2004. 30 . for the jurisdictions=to be made available.by the next_ ' meeting'date of August. -23, 2004. 32 T 33 — i 35 • ' . is ,• r Butte County Department of Development Services ■ 7 County Center Drive ■ Oroville, CA ■ (530) 538-7604 .. Page 4 of 4 <:, %QT O p O Department o Develo meet Services o --��._ � =- o UN BUTTE COUNTY ABANDONED VEHICLE ABATEMENT SERVICE AUTHORITY Date/Time: Monday, May 24, 2004 —10:30 a.m. to 12:00 Noon Location: 202 Mira Loma Drive — Klamath Conference Room, Oroville AGENDA - 1. Call to Order (A. McGreehan) 2. Roll Call (D. Horn) . 3. Appointments (A. McGreehan) Welcome AVA appointments from the City of Oroville. 4. Adoption of the meeting minutes of February 23, 2004. (Y..Christopher) ' S 5. _ Accept and approve summary action meeting minutes for recordkeeping of AVA meetings. -(Y. Christopher) 6. Consideration of amending the Service Authority Plan, Section J(1)(e), Disbursement .of Funds sectio t match th alifornia Vehicle Code regarding funds not expended. (R. MacKenzie) 8. Consideration and approval of appointing the Butte County Treasurer/Tax Collector to -serve as the AVA Treasurer. (R. MacKenzie) 9. Discuss any additional updates to track and to address at a later meeting. (A. McGreehan) 10. Staff Comments to the Abandoned Vehicle Abatement Board (Y. Christopher) . a) ' Consider adopting an annual budget at a future meeting. b) For your information: The City of Chico, the City of Oroville, and the Town of Paradise director terms expire on 9/26/04. Butte County Department of Development Services ■ 7 County Center Drive ■ Oroville, CA ■ (530) 538-7604 Page 1 of 2 ; 11. AVA Board members wishing to address items not listed on the agenda. (The AVA Service Authority is prohibited by State law from taking action on, any item presented if it is not listed on the agenda.) 12. Members of the public wishing to address the AVA Board on items not listed on the agenda. (Presentations will be limited to five minutes. The AVA Board is prohibited by State law from taking action on any item presented if it is not listed on the agenda.) 13. Adjournment Butte County Department of Development Services ■ 7 County Center Drive ■ Oroville, CA ■ (530) 538-7604 Page 2 of 2 - OTTF o0 ° o Department of Development, Services o o - ° == === �= ° UN ABANDONED VEHICLE ABATEMENT (AVA) SERVICE AUTHORITY MEETING SIGN -IN SHEET - Location: Klamath Conference Room 202 Mira Loma Drive Oroville, California Date/Time: Wednesday, May 24, 2004, at 10:30 a.m. Name Mailing Address - Phone/E-mail "1)Ayi'� � l73s�rso sr Ol.�v�/fie_ UfS36S" b�,./�1.Ac.�, of &W -wk .ani �x v o i E121 �auGH �o �3ox W34 V-',, r,T c�T 2sL7 S30-- MT-S"T4`f7 Q S ; 3T.s 33 Butte County Department of Development Services ■ 7 County Center Drive ■ - Oroville, CA ■ (530) 538-7604 Page 1 of 2 . • t 1 Y SIGN-INSIIEET (cont'd) 4: . Name Mailing Address Thone/E-mail 13G • "Butte CountyDepartment'of Development Services ■ 7 County Center Drive ■ Oroville, CA m (530) 538-7604 Page 2 of 2 Horn, Dolores-, From: McGreehan,-Al [amcgreehan@TownofParadise.com] Sent: Tuesday, June 08, 200412:58 PM To: Horn, Dolores �Q , cc:' mvierra@buttecounty.net Subject: RE: AVA Mins 052404 Dolores: Thanks for the draft. AVA Service Authority Board meeting minutes! What follows are my suggested edits: " age 1: Item'No. 4: Amend the text concerning the motion to.read: "A motion was made by / Sang Kim, seconded by.Erin Dougherty, and unanimously,carried to adopt the meeting minutes' f.February 24, 2004,. as submitted by staff. ✓. Page 1: Item No. 6: Amend-the text concerning the decision action to read: "The AVA Board decided thaC this item'would,be tabled indefinitely:" age 2: Item No..8: Amend the text on the motion to-read: "A motion,was, made by Bob,Koch, seconded by Erin Dougherty, to-rescind an earlier AVA Board action on'July 2003 whereby it appointed the Butte County Auditor as the AVA Treasurer; and to defer to the current AVA_ Joint Powers Agreement [JPA] as the governing document•on this matter." And add_: [NOTE: The AVA's JPA has established the Butte-County Treasurer/Tax Collector as the AVA Treasurer.] Page 3:'Second'sentence'near the top of the page: Amend the text to read: "There was a brief discussion regarding the AVA Fiscal Year 2003-2004 third quarter,number of tows, percentage of tows,' and fund distribution information provided by staff.11 " Thanks again, , 'Al McGreehan R -----Original Message----- ' From: Horn, Dolores [SMTP:DHorn@buttecounty.net] ' Sent: Friday, June 04, 2004 10:15 AM , To: amcgreehan@townofparadise.com Subject: AVA Mins 052404 ' Hi Al; r `Attached are the draft AVA meeting minutes of. May 24,^2004. f Let me know what your changes are. Our next meeting,is not until August 23, 2004. " Have a nice weekend. Dolores Horn ' Officer (530) 538-7604 - «AVA Mins'052404.doc>> « File: AVA Mins 052.404.doc >> , 1 AVA SUMMARY ACTION MINUTES TEMPLATE Date: d Q. Location: 'pox A4( y� � �/�. �l� ✓� 4� Meeting Called to Order at Time:. Memberspresent:'Biggs Chico Gridley Oroville Paradise Butte County Others Present:. (See sign -in sheet ffor additional individuals) ,,0 %/ ` /•��� Staff present: Z U'•dk44X, j •,ru%' • Meeting Adjourned -Time:. 1 - ash • Agenda Item # Discussion/decision made: .Yam Jl,vt �i�!✓ t/� �` V I �iY� . Mp�i by , seconded by Unanimously carried?, Votes (if applicable) Biggs .Chico Gridley Oroville Paradise Butte County Action Item: t Agenda Item # Discussion/decision made:.. Motion made by , seconded by Unanimously carried? Votes (if applicable): Biggs. Chico V Gridley 0- Oroville Paradise ✓ Butte County Action Item: Agenda Item # Discussion/decision made:w + "� Motion made by , seconded by - Unanimously carried? Votes (if applicable): ,Biggs` Chico ✓ Gridley Oroville . ✓ Paradise y Butte County • Action Item: KJAVA Service Authority/MINUTES TEMPLATE 02/25/04 DH Page,2 r + Agenda Item # ' Discussion/decision made:14 Motion made by , seconded by' Unammously,carried? Votes (if applicable): Biggs Chico Gridley Oroville Paradise Butte County. Action Item: • r ' + Agenda Item # Discussion/decision made:. Motion by ' I d'tlyl by made . , seconded Unanimously carried?••, Votes (if applicable)' Biggs ✓ Chico ✓ Gridley✓ Oroville � ridise V Butte County T Action Item: ��t^ Q�/' ��rf1.�, 3 c,O filo�� �fe Agenda Item # Discussion/decision made: Motion made by , seconded by Unanimously carried. Votes (if applicable): Biggs ChicoGridley/ Oroville Paradise Butte County. Action Item: _ �%�%-Pi (L ( (4 a- d.. Agenda Item # �" '' �'�� 3 •��• f Discussion/decision made: ' Motion made by , seconded by Unanimously carried? Votes (if applicable): Biggs Chico Gridley Orov' e r Paradise Butte County ' ,— Action Item: ✓! �1� `A es f K:/AVA Serve e Authority/MINUTES TE LATE C� 02/25/04 DH Agenda Item # 1. , Discussion/decision made: r Motion made by seconded by Unanimously carried? Votes (if applicable):^ Bi s Chico Gridley Oroville Paradise Butte County Action Item: Agenda Item #����� VlP/--- Discussion/decision made: r Motion made by ' ;-seconded by Unanimously carried? Votes (if applicable):' Biggs Chico f ''Gridley Oroville j Paradise Butte County Action Item: Agenda Item Discussion/decision made: Motion made by , seconded by Unanimously carried? Votes (if applicable): Biggs Chico GridleyOroville Paradise Butte County Action Item: Agenda Item #` Discussio"n/decision made: Motion, made by seconded by Unanimously carried? ' Votes (if applicable): Biggs Chico Gridley Oroville Paradise' Butte County •� Action Item: Ki/AVA-Service Authority/MINUTES TEMPLATE 02/25/04 DH 3rd Qtr of Tows Distribution Number Percentage I 5/19/2004 Oroville 10 . 0.03 $ 747.95 $ 47,396.11 Paradise 88 0.29. $ 6,581.92 $ -2,369.81 5% . Butte 203 0.67 $15,183.29 45,026.30 301 1.00 $ 22,513.15 $ 22,513.15 Population Biggs 0.01 $ 225.13 Chico 0.33 $ 7,429.34 Gridley 0.03 $ • 675.39 Oroville 0.06 $ 1,350.79 Paradise 0.13 $ 2,926.71 ' Butte 0.45 $ 10,130.92 1.01 $ 22,738.28 of Tows of Tows I •- 4J ABANDONED VEHICLE ABATEMENT (AVA) MEETING CHECKLIST FOR MEETING DATE OF:� PRINT THIS CHECKLIST AND USE FOR PREPARING AGENDA AND DISTRIBUTION OF PACKETS. The AVA Secretary is Yvonne Christopher, Director of Development Services. Go to J:/DDS Committee Meetings (Access DB). The table -is named AVAMailDistributionList for names and addresses for the names and address for public who attend. Go to "Reports" to create the labels. All meeting materials are usually sent electronically to the members using.email distribution lists: AVA Service Authority and AVA Service Authority cc: List undez Dolores's Contacts in Outlook. If it is necessary to mail AVA meeting documents, etc. to board members, refer to the AVA Authority Member List for addresses. It is located at K.• drive, folder AVA Service Authority in folder AVA Correspond.Projectlnfo, AVA Authority Member List.doc. CHECKLIST:. Send draft ageda to Rob enzie three weeks prior t9 me ting date. This date is 1)b0 Send fmal.agenda, required attachments, meeting minutes to AVA Board and cc: "list two weeks prior to' meeting date. This date is Pat l o I© . Date Completed: ;57 1 Yld Email final agenda to IS (Diana Shu to post on DDS web site. g _� Y) p - Date Completed: n,(Qrti V,/ Mail all meeting materials to AVA mailing ndi tribution list. (Location: J:\ drive, DDS Committee Meetings Access DB) Date Completed: v Post agenda at Administration (front window and glass case'located inside'the building) and the physical location of where the me tin ill' , held. Date Completed:1 D Insert meeting materials in Yvonne Christopher's AVA binder. DOLORES TO BRING TO MEETING: Update AVA sign -in sheet with current meeting information for attendees to sign -in. Bring extra copies of the meeting materials. ring tape recorder w/good batteries and blank tapes. Bring AVA meeting template and note pad. Date Completed: S (ol �'(' Initials: K:\AVA Service Authority\AVA Correspond.ProjectlnfoVAVA CHECKLIST -Start Here.doc Last Updated: 03/29/04