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HomeMy WebLinkAbout01-041WHEREAS, a proposed staffing plan for the proposed 120-bed Butte County Juvenile Hall has been developed by staff from Butte County Probation; and WHEREAS, this staffing plan has been approved by the California Board of Corrections; and WHEREAS, it is necessary to have received the Board of Corrections' approval of the staffing plan before the Board of Corrections will enter into a contract with the County of Butte for the funding of the new construction; and WHEREAS, the Butte County Board of Supervisors is aware of the 30-year cost estimate to operate the new Butte County Juvenile Hall; and WHEREAS, it is a requirement by the Board of Corrections that the Butte County Board of Supervisors approve the staffing plan via a resolution. NOW, THEREFORE, BE IT RESOLVED, that the Butte County Board of Supervisors hereby approves the staffing plan for the new 120-bed Butte County .[uvenile Hall; and BE IT FURTHER RESOLVED, that the facility will open and be staffed for 80 beds, and that the capacity will be expanded to 120 beds within three to five years. PASSED AND ADOPTED by the Butte County Board of Supervisors this lU`~' da_y of April 2001 by the following vote: AYES: Sut~ervisors Beeler, Dolan, Ffoux, Yama~~.u,hi and Chair Josia~sen NOES: None ABSENT: None NOT VOTING: None 4. ------ %~ `CUB T JOSIASSEN, Chair E3o~rd of Supervisors ATTEST: JOHN S. BLACKLOCK. Chief Administrative OfCcer and Clerk of the Board of Supervisors ~- - ~' - 1~~eputy ' \ RF,SOLUTION IN SUPPORT OF STAFFING PLAN FOR NEW 120-BED BUTTE COiJNTY JUVF.NiLE HALL EXHIBIT A 120-BED BUTTE COUNTY JUVENILE HALL STAFFING PLAN Apri14, 20201 This document provides the staffing requirements necessary to operate the proposed new Butte County Juvenile Hall. All minors and staff will be transferred to the new facility during a short transition period once the new facility is cleared for occupancy. Elsewhere in this document, the Shift Relief Factor (SRF) was calculated using a combination of historical data, budgetary analysis, and estimations. Currently, shift relief for the regular-full-time employees is provided by a pool of extra-help Juvenile Hall Counselor I employees or overtime hours of regular help employees. A candidate pool is available from the local area including Butte College's Criminal Justice/POST Academy programs and Chico State University. Butte County would anticipate continuing this procedure to provide a portion ofthe shift relief necessary to staff the new juvenile hall. The fallowing analysis is based on populations of 80 (~&0), 100 (@100), and 120 0120} minors, and contains brief descriptions of each post and pasitian, and the interactions beteeen them. Attached to this analysis are the specific job descriptions for all of the positions and posts, excluding the medical staff who are currently contracted through Prison Health Services (PHS). PHS also provides medical services to the Butte County Jail. The Butte County Juvenile Hall is not currently, nor has it ever been, the subject of any court mandate or consent decree that would impact facility operations, capacity, or staffing. Organizational Chart and Jab Descriptions Administrative Staff Positions X80 ct~100 ru120 Superintendent 1 1 1 This employee, under the direction of the Chief Probation Officer, has responsibility for the total operation of the juvenile hall facility, and oversight of the staff and detainees. This position is for five days per week, eight hours per day and is self-relieving. c~80 a 100 a--120 Supervisor-Juvenile Hall (SJH) 1 2 2 The SJH assists the Superintendent in the overall operation of juvenile hall and serves as Acting-Superintendent when the Superintendent is absent. The SJH ensures all Juvenile Hall Counselors are engaged in their duties and are alert at their posts, are functioning and in compliance with policy to reasonably assure continued staff and minor safety, and to take immediate corrective action as required. This position is seven days per week, eight hours per day, and is self-relieving. EXHIBIT A loo X120 Supervising Juvenile Hall Counselor 6 6 6 Supervising Juvenile Hall Counselors will provide the first line supervision of the facility. Duties will include direction, training, and evaluation of line staff, Supervising Juvenile Hall Counselors may assist with intakelbooking, classification, and break relief. This is a twenty-four hour per day, seven day per week position. The relief for this position is calculated within the six assigned Supervising Juvenile Hall Counselors. a 80 a~10Q (a,120 Office Assistant I/II 2.5 3.5 4.5 Administrative Assistant 1 1 1 (promotion of existing Principal Clerk if the reclassification review supports this) This group of positions will provide the clerical support needed to operate the facility. Payroll, typing, data entry, filing, answering of phones, public interface, budgetary, and other clerical functions will be handled by this group. This group has sufficient staffing to be self-relieving during each shift and during the week once fully staffed. Administrative staff (c"U80 ct~100 (x,120 SUBTOTAL 11.5 13.5 14.5 CALCULATION OF SHIFT RELIEF FACTOR FOR COU1S'SELOR I/II 1. Number of hours worked per year per emplo}'ee = 40 x X2.14 = 2086 2. Average vacation hours per year 80 3. Average Holiday hours per year 112 4. Average training hours per year 86 5. Average sick hours per year 80 6. Net Annual Work Hours = [ 1-(2+3+4+5)] = 1728 7. Shift Relief Factor = 2086 _ 1728 = 1.2 Custodial Staff Posts Central Control -Juvenile HaII Counselor ItII A Central Control post will be staffed twenty-four hours a day, seven days a week by a Counselor I/II. Central Control will regulate movement of minors, staff, and visitors throughout the facility's secure perimeter. Central Control will coordinate ingress and egress through the secure perimeter, movement to and from housing units, medical units, admissions, visiting, and laundry through use of electronically controlled doors, direct observation and monitoring by camera. Central Control will be in radio and intercom contact with each of the housing units. The Central Control operator's break relief will be provided by the Rover.. 24 hourslday 7 days/week = 168 hours At All Populations 168 hours =40 = 4.2 Emps. 4.2 Emps x 1.2 SRF = 5 FTE EXHIBIT A Housing Officer -Juvenile Hall Counselor I(II The Housing Officer will be a twenty-four hour per day, seven day per week staffed past. The Housing Officer will provide direct supervision to minors detained in the housing units. They will be charged with the day-ta-day care, custody, and control of the minors in the assigned housing unit. The Housing Officer will assist and coordinate movement of minors throughout the facility with the Rover and Central Control. There will be at least one core-trained Juvenile Hall Counselor assigned to each pod at all times. The Housing Officer's break relief will be provided by the Rover. Day shift = 2 officers/pod x (4,S,or 6) pods x 8 hours x 7 dayslweek ((cr~,80) 448 hours = 40 = 11.2 Emps. x 1.2 SRF = 13.4 FTE a 100 560 hours _ 40 = 14 Emps. x l .2 SRF = 16.8 FTE x.120 672 hours _ 40 = 16.8 Emps. x 1.2 SRF = 20.2 FTE Swing shift = 2 officerslper pod x (4,5, or 6) pods x 8 hours x 7 days/week = (na,80) 448 hours _ 40 = 11.2 Emps. x 1.2 SRF = 13.4 FTE ~~ 560 hours _ 40 = 14 Emps. x 1.2 SRF = 16.8 FTE na( ,120) 672 hours = 40 = 16.8 Emps. x 1.2 SRF = 20.2 FTE Graveyard shift = 1 officer/per pod x 6 pads x 8 hours x 7 days/«~eek = (a%80 224 hours _ 40 = 5.6 Emps. - 1.4 Emps. {Sup. J. II. Counselor) _ 4.2 Emps. x 1.2 SRF = S FTE { a,100} 2$0 hours = 40 = 7 Emps. - l .4 Emps. (Sup. J. H. Counselor) _ 5.6 Emps. x 1.2 SRF = 6.7 FTE X120 336 hours _ 40 = 8.4 Emps. - 1.4 Emps. (Sup. J. H. Counselor) _ 7 Emps. 7 Emps. x 1.2 SRF = 8.4 FTE One of the Housing Officers during each graveyard shift will be a Supervising Juvenile Ha11 Counselor in charge of the facility. The Supervising Juvenile Hall Counselors are counted in the Administrative portion of this staffing plan and have been subtracted from this count. During the graveyard shift (10 p.m. - 6 a.m.) no minors will leave their self- contained cells unless an emergency situation arises. During the graveyard shift the facility will be divided into three bipods. Each bipod will consist of two adjacent pods that have the capability ofpass-through or interconnection at the upper cell tiers, the day rooms, and the counselor's offices. There will be at least one core-trained Juvenile Hall Counselor IlII assigned to each bipod at all times. Far periods of break relief or intake processing, the adjacent pad's counselor will perform room checks during the partner's absence. In the case of a single incident of a large number of intakes, additional staff will be called in as needed. It is estimated that extra staff could respond within thirty minutes. In the case of required emergency medical treatment, an ambulance will be summoned to transport the minor to the appropriate facility. If the minor is a security risk, local law enforcement will provide escort until additional juvenile hall staff can be called in to replace them. EXHIBIT A Rover -and Extra Help Juvenile Hall Counselor IIII The Rover post is staffed on the Day (8 hours) and Swing (8 hours) shifts, seven days per week. The Rover provides necessary supervision of minors outside of the housing units. The Rover will assist the intake booking process, and monitor visiting, holding and security cells. The Rover also provides break relief to the Housing Officers and Central Control. Some of the shift relief will be provided by extra help employees not included in the table, and will includes relief for clerical and for the rover position itself. This will also allow us greater flexibility when we simply need to partially cover some shift openings or short after-hours transports. Extra help counselor Raver a 80 2.3 At ail populations a{~100 u 120 2.6 2.6 1.7 FTE Uay s/iift = 1 officer x 8 hours x 7 days/week. = 56 hourshveek. 56 hours _ 40 = 1.4 Emps. 1.4 Emps. x 1.2 SRF = At all populations 1.7 FTE Swing shift = 1 officer x 8 hours x 7 days/week = 56 hours/week. 56 hours _ 40 = 1.4 Emps. 1.4 Emps. x 1.2 SRF = At all populations 1.7 FTE Position -Transport Officer a~7180 a 100 cL(";120 Juvenile Hall Counselor I/II 1 2 2 The Transport Officer position is responsible far monitoring the detainees during court, the movement of detainees to and from the facility to court, medical or dental treatment, counseling appointments, and placement transports such as other institutions or the California Youth Authority. When not engaged in transport duties, the Transport Officers will be used to support the Rover post. This position normally has sufficient staffing to be self-relieving during each shift and during the week, or extra help transport officer can be used as the need arises. Custodial staff ~$0 a~100 120 SUBTOTAL 43.3 53.6 61.6FTE 4 EXHIBIT A Food Service Positions a~)80 rv 100 u 120 Supervising Cook 1 1 1 Senior Cook 2 2 3 These positions provide the day-ta-day food preparation required by the juvenile hall; inventory control, ordering, and storage of provisions; and supervision of minors working in the kitchen. There are two overlapping eight-hour shifts per day, seven days per week. These positions contain sufficient staff to be self-relieving during each shift and during the week. Food service staff rL80 x.100 a~,120 SUBTOTAL 3 3 4 80 (c 100 rc(-`120 GRAND TOTAL COUNTY EMPLOYEES 57.8 70.1 80.1 Medical Staff Positions (contracted) (a,80 u 100 X120 Psychiatrist (l hr/week to 1.5 hrs. to 2 hrs. to 3 hrs.) .038 .OS .075 Psychiatric Technician (6 hrsJweek to 12 hrs. to 16 hrs. to 20hrs.) .3 .4 .5 Physician (MD) (1 hr/week tot hr. to 1.5 hrs. to 2 hrs.) .025 .0375 .05 Physician's Assistant Certified (PAC) (5 hrslweek to 7 hrs. to 8.5 hrs. to 10 hrs. (24 hrs. on call)) .175 .21 .25 Licensed Vocational Nurse (LVN) 2 2.5 3 This group of positions will provide the day-to-day medical needs of the facility. The MD will oversee the work of the PAC with regard to physical examinations, testing, diagnosis, medical treatment, and follow-up. In addition to the hours scheduled within the facility, the PAC is a twenty-four hour per day, on-call position that allows juvenile hall staff to seek information or advice during times regular medical staff is unavailable. The LVN will setup/assist with sick call, and prepare and deliver medications. The psychiatrist, psychiatric technician, and therapist (therapists provided by Butte County Behavioral Health) positions will provide the day-to-day oversight of the mental health needs of the minors within the facility. They will evaluate the status of minors with emotionalfbehavioral problems, and provide crisis intervention when needed, The Psychiatric Technician will provide follow-up for those minors seen by the Psychiatrist or those taking psychotropic medications. The employees in these positions will be self- relieving. MEDICAL TOTAL a~80 na,100 a,~120 3.04 3.7 4.4 EXHIBIT A Selection, Hiring, Training, and Implementation Selection and hiring of staff to operate the new juvenile hall will be per the personnel practices and policies of Butte County. The number of employees expected to be added to the Administrative, Clerical, and Food Service staff is small enough that no special action will be required beyond that normally needed to recruit for positions and operate the current facility, and will be completed before the new facility opens. The additional staff required by the medical unit will be handled by way of additional contracted hours, and is not anticipated to involve special action. The most challenging staffing requirement will be the timing and addition of the full-time and extra-help Juvenile Hall Counselor Itii positions commensurate with the opening of the facility and the increases to expanded populations. It is anticipated that the facility will open at a population 80, expand to a population of 100 twelve months later, and reach its full capacity of 120 twelve months after that. There are currently twenty-two regular fulltime Group Counselors, six Supervising Juvenile Hall Counselors, and other clerical, administrative, and medical staff. Currently, at any given time, there are also approximately twenty-five extra-help employees working at the Butte County Juvenile Hall. It would be anticipated that a portion of those employees would be interested in full-time positions if they were available. Butte County is lucky to have a large pool of potential employees, being proximate to Butte College's Criminal JusticefPOST Academy and Chico State University to whom Butte County Probation provides a number paid and unpaid internships each year. Coincidentally, Butte County has begun sending a portion of its extra-help juvenile hall staff to Standards and Training for Corrections (STC) core training. Recruitment for additional full-time and extra-help positions would commence approximately five to six months prior to the anticipated opening of the facility, currently set for July, 2002. This would allow time for testing, interviews, background checks, an STC core training academy, and time for acclimation to the old and new facilities. Applicants not selected for fulltime positions could be hired as extra-help. Per the recommendation of our Board of Corrections STC Training Representative, Mike Calvo, training for this group of employees should be provided by our current STC Core training provider. About six weeks prior to the anticipated opening, these employees would be hired and sent to training. The initial move into the facility and accompanying population increase to 80 minors would require the addition of 19 FTE Group Counselor positions and 2.3 FTE extra help positions, at least in terms of child care workers or Central Control. Five of those positions will be related to the operation of the new Central Control. 6 EXHIBIT A