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HomeMy WebLinkAbout04-016a~-; •.Q, .~ .. * • : ,~. rrC'~' `. ,~, f'i ~• ~q~+ a ~''•.. ~oux'~.~'' ~;;~ ~C.7ARD ~~ ~~..lP~~1~R~ CCJUIVTY OF BUTTE, STATE OF CALIi*'Of~f`l1A 1~~~so~lz#~t>>1 1~'~7. Ot~-016 RESOLUTION AUTHORI7.ING THE CHIEF ADMINISTRATIVE OFFICER TO TAKE EXTRAORDINARY STEPS IN MANAGING FISCAI. MATTERS DURING THE REMAINDER OF F[SCAL YEAR 2003-2004 WHEREAS mandated program costs in Realignment have exceeded revenues in fiscal years 2002!03 and 2003/04 beyond the capacity covered by Realignment inter-fund transfers and is projected to exceed that amount in fiscal year 2004!05, causing Butte County to appropriate $1 1.4 million of general purpose revenues for these mandates during this period; and WHEREAS the Public Employees Retirement System (PERS) lost significant resources in 2000 due to declines in investments and PERS is now passing those losses on to member agencies, increasing Butte County's contributions by $12.2 million through the 2004/05 budget year; and WHEREAS the State of California has deferred pa}nnents on state mandate claims and has refused to appropriate the necessary funds to recognise the hardship created by the Vehicle License Fee loan adopted by Chapter 231 of Statutes 2003, impacting Butte County's budget by $b.5 million; and WHEREAS the State of`California reduced funding to Butte County progn-ams by an excess of $1.5 million in adopting the 2003%04 budget; and WHEREAS salary and benefit increases granted to California Department of Forestry employees have increased Butte County's contract for fire protection by 54.7 million through the 2004105 budget year; and WHEREAS the County of Butte will experience significant increases in Worker's Compensation and employee health insurance costs that will eYCeed increases in general purpose revenues in the 2004/OS budget year; and WHEREAS, the State of California has projected a budget deficit for the 2004105 budget year exceeding $15 billion; and WHEREAS, the Governor of the State of California has proposed an additional shift of $3.4 million of local property taxes fi-om the County of Butte to the Education Revenue Augmentation Fund {ERAF) to reduce State financial obligations to schools under Proposition 98, and has made recommendations in program and grant reductions ti~~hich, when combined with the Property Tax Shift, are projected to negatively impact the County of Butte by an excess of SS million in the 2004/05 budget year. NOV4', THEREFORE, BE IT RESaLVED by the Board of Supervisors, County of Butte, as follows: The losses in revenue and increases in casts imposed by the State of California and related agencies identified above exceed a combined $3F~.4 million during the three year period ti-om 2002%03 through the 2004105 budget year necessitating extraordinary steps on behalf of the County of Butte to maintain the fiscal integrity of county operations. 2. The Proposed State Budget for 2004/05 includes an additional shift of County property tax dollars to the ERAF of 53.4 Million and other progn-am changes and revenue reductions that, when combined with the ERAF shift, is estimated to exceed $5 Million in the budget year. 3. The Chief Administrative Off cer has recommended several steps designed to improve the Fund Balance Available at the end of the current fiscal year, enabling the County of Butte to better manage the impacts of reductions by the State of Califonlia in funds available to the County of Butte, thereby providing the Board of Supervisors with increased flexibility in making decisions on appropriations for the 2004%05 budget year, including: a. A freeze on the hiring of new employees for the remainder of this fiscal year; b. Disallowing the hiring of extra help employees; and c. Disallowing the incurring of overtime by Butte County employees; and d. A freeze on the purchase of fixed assets; and e. A reduction in the Net County Cost by departments of one per cent (1 %} for the current budget year; and f. A reduction in payroll costs through a mandatory furlough of county employees not to exceed five (5) days through the remainder of the fiscal year. 4. The Board of Supervisors of the County of Butte hereby endorses and supports the recommendations ofthe Chief Administrative Officer as outlined above and authorizes the Chief'Administrative Officer to promulgate the necessary rules, effective dates, and administrative procedures to accomplish the steps outlined above, including but not limited to the execution of amended agreements with recognized employee representatives necessary to accomplish the furloughs and related reductions in payroll costs. 5. In consideration of the complexity of the County organization and the need to avoid unintended consequences, the Board of Supervisors of the County of Butte hereby authorizes the Chief Administrative Oftieer to provide exceptions to these measures for practical reasons on a case-by-case basis, and to have reasonable flexibility in the implementation of these actions. 6. In consideration of the importance this Board places on public safety programs and services in Butte County, those programs and services are exempted from this Resolution until the Chief Administrative Officer has reported back to the Board of Supervisors with additional financial data. AND, THEREFORE, BE IT FURTHER RESOLVED that the Board of Supervisors of the County of Butte hereby amends the Final Budget for fiscal year 2003/04 in accordance with the attached budget SCHEDULE A. PASSED AND ADOPTED by the Board of Supervisors of the County of Butte on this 27t"day of January 2004, by the following vote: AYES: „p ~ ,-~ u. ~ <:,~~,.- Sll,.vi'VZ_.Q_~ _O.i.,', ~j0_:1 _ t, NOES: c;tt*~c'rwr~sor I:nl ABSENT: N~r:~ NOT VOTING: '`'~"'~= v, m n t~~~_~~ f. ~ R.J. BEELER, Chair Board of Supervisors ATTEST: PAi1L McINTOS~-I, Chief Administrative Ofificer and Clerk of the Board of Supervisors SCHE©ULE A FY 03104 Midyear Budget Adjustments Fund Budget Unit De artment Account Number Expenditure Ad'ustment Revenue Ad'ustment Net County Cost Im act Comments 10 020001 AdminlBOS 536 (15,950) (15,950) Reduction in Professional Services contracts 10 020001 AdminJBOS 559 15,950 Increase Required Expenditure Savings line item 10 020002 Clerk of the Board 535201 (837) {837) Reduced Office Supply expenditures 10 020002 Clerk of the Board 559 837 Increase Required Expenditure Savings line item 10 720 Facilities Svcs 511 (10,994) (10,994) Salary Savings: Janitor vacancy in first half of fiscal year 10 720 Facilities Svcs 518 (4,415) (4,415) Benefits Savings: Janitor vacancy in first half of fiscal year 10 720 Facilities Svcs 559 15,409 Increase Required Expenditure Savings line item 10 724 Duplicating 539 (9,320) (9,320) Cancel lease agreement and return 5100 duplicator to Xerox 10 724 Duplicating 559 9,320 Increase Required Expenditure Savings line item 10 050 Auditor 511 (14,025) (14,025} Salary savings from Vacancies. 10 050 Auditor 518 (2,100) (2,100) Benefits savings from Vacancies. 10 050 Auditor 512 (3,000) (3,000) Elimination of Extra Help. 10 050 Auditor 514 (1,000) (1,000) Elimination of Overtime. 10 050 Auditor 535201 (1,000) (1,000) Reduce purchases of Supplies 10 050 Auditor 5432D1 (2,000) (2,000) Reduce travel expenditures 10 050 Auditor 559 23,125 Increase Required Expenditure Savings line item 10 070 Treasurer 511 (6,439) (6,439) Salary savings due to vacancy 10 070 Treasurer 559 6,439 Increase Required Expenditure Savings line item 10 080 Assessor 511 (17,830) (17,830) Salary savings due to vacancy 080 Assessor 518 {7,490} (7,490} Benefit savings due to vacancy 10 080 Assessor 559 25,320 Increase Required Expenditure Savings line item 10 090 Human Resaurces 511 (10,500) {10,500) Salary savings: 6 month delay in filling Receptionist position 10 090 Human Resources 559 10,500 Increase Required Expenditure Savings line item 10 100 County Counsel 536 (17,926) (17,926) Decrease in contract services provided 10 100 County Counsel 559 17,926 Increase Required Expenditure Savings line item 10 130001 Clerk-Recorder 541 (10,643) (10,643} Cost Savings from reduced number of Sampie 8a/lot Booklets (Elections} 10 130001 Clerk-Recorder 559 10,643 Increase Required Expenditure Savings line item 10 460001 Agriculture 511 (8,733} (8,733) Salary Savings: W&M Inspector/Ag Biologist III vacancy 10 460001 Agriculture 559 8,733 Increase Required Expenditure Savings line item 10 490 Public Health 511 (1,400) (1,400) Salary Savings: Animal Control Officer vacancy 10 d90 Public Health 559 1,4D0 Increase Required Expenditure Savings line item 10 631 Farm Home 8 4-H 535.201 (2,138) (2,138] Decrease in Outside Purchases 10 631 Farm Home & 4-H 559 2,138 Increase Required Expenditure Savings Tine item 7010 704 Information Systems 511 (43,683) (43,683) 0 Salary savings -Administrative Analyst 518 (15,467} (15,467) 0 Benefit savings -Administrative Analyst 511 (25,424) (25,424} Salary savings -Office Assistant 518 (15,467) (15,467) Benefit savings -Office Assistant 7010 704 Information Systems 559 40,891 Increase Required Expenditure Savings line item Grand Total (59,150) (59,150) (188,631)