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Home My WebLink About07-002~ ~..~Jl~htTl( C7F Bt1'T;'f'~~ ~`~4T~ 01=' ~}fiL#~~F~~1 Resolution No. 0~-002 BUTTE COUNTY HARD TO RECRUIT REFERRAL AND REWARD PROGRAM WHEREAS, Over the past couple of decades the County of Butte (County), as well as counties nationwide, has experienced an increasing challenge in recruiting adequate numbers of experienced and well-qualified individuals to fill public safety positions; and WHEREAS, in order to enhance the County's recruitment efforts to fill Deputy Sheriff, Correctional Officer and Public Safety Dispatcher positions it has become necessary to implement creative solutions that go beyond the standard recruitment processes; and WHEREAS, the County recognizes that employees of the Sheriff's Department (Department) are an excellent resource for recruitment as these employees have routine contact with their public safety counterparts in other counties and cities; and WHEREAS, through these associations, existing employees of the Department often encounter experienced and well-qualified public safety employees who may have an existing interest, or could be encouraged to have an interest, in applying for work in the Department as a Deputy Sheriff, Correctional Officer or Public Safety Dispatcher. NOW THEREFORE BE IT RESOLVED by the Board of Supervisors that in to offer an incentive to Butte County Sheriff's Department employees, the County has developed the following "Hard to Recruit Referral Reward Program." Under this program, employees of the Sheriff's Department, who do not have responsibility for recruitment as part of their assigned job duties, including individuals assigned on a temporary basis to carry out specialized recruiting activities, will be eligible to receive an award for successful referrals. Under this policy, the County will provide employees who make a referral of a candidate, who is then employed by the Department for a minimum of three consecutive months, an award of $500.00 per such referral up to a maximum of five successful referrals per fiscal year. The decision to award or deny payment under this Hard to Recruit Referral Reward Program shall be at the sole discretion of the Director-Human Resources and shall not be subject to grievance or appeal. HARD TO RECRUIT REFERRAL REWARD PROGRAM: EmployeeEmployee Eligibility: A. Only regular County of Butte Sheriff's Department employees are eligible to submit referrals under this program with the following exceptions: Butte County Hard to Recruit Referral Reward Program (January 2007) Page 1 of 5 1) Those employees who have responsibility for recruitment as part of their assigned job duties, including individuals assigned on a temporary basis to carry out specialized recruiting activities, and 2) All elected, at-will, non-represented and unclassified employees. B. Eligible employees must be active at the time of referral and active at the time of award to receive payment of award. 1) For the purpose of this program, "active" means the employee must be in current compensated status. C. Hard to Recruit Positions are defined as the following: 1) Deputy Sheriff -lateral 2) Corrections Officer -lateral 3) Public Safety Dispatcher -lateral D. Amount of Referral Reward: The amount of referral reward will be a gross payment of $500.00 and will be paid through the regular payroll advice/warrant. Said payment is not part of an eligible referring employee's base pay, hourly rate, and/or monthly salary, nor is it to be included within the definition of compensation earnable for the purpose of calculating a referring employee's final compensation related to retirement. E. Eligibility for Referral Reward: 1) Referrals only qualify under this program if a written referral is made by an eligible employee during the recruitment period on the form attached as "Attachment A". 2) Current Sheriff's Department employees do not qualify as "applicants" to be referred under this program. 3) Members of a referring employee's immediate family do not qualify as "applicants" to be referred under this program. Immediate family for the purpose of this Hard to Recruit Referral Reward Program includes husband, wife, registered domestic partner, child, stepchild, brother, stepbrother, sister, stepsister, parent, stepparent or any person serving as a parent, or who has served as a parent, or any other person living in the same household as the employee. 4) An employee is only eligible to receive up to five (5) referral reward payments per fiscal year, regardless of the total number of referrals made by the employee that meet the criteria for successful completion of the program. Butte County Hard to Recruit Referral Reward Program (January 2007) Page 2 of 5 F. Process for Receiving Referral Reward: Referral Form: 1) The referring employee must complete and submit a Referral Form to the Department of Human Resources. Upon submission, the Referral Form will be time/date stamped. The Referral Form should be submitted at the same time as the referred candidate's application. In no instance will the Referral Form be accepted past the closing date of the recruitment. 2) The Referral Form must be verified by signature of the referred candidate. 3) Payment of the referral reward will be subject to verification that all required parties have met the eligibility requirements. 4) Verbal referrals will not be accepted. 5) Only one employee may qualify for the referral reward for each referred candidate. In the event of multiple Referral Forms for the same candidate, the Referral Form with the earliest time/date stamp will be used in determining eligibility for reward. G. Reward payment will be made in the following manner: 1) The recruited employee has to complete the below-referenced length of service in order for the $500.00 referral reward to be paid to the employee who made the referral: a) Deputy Sheriff (lateral) - Upon completion of three (3) months of employment. b) Corrections Officer (lateral) -Upon completion of three (3) months of employment. c) Public Safety Dispatcher (lateral) -Upon completion of three (3) months employment. 2) A gross payment of $500.00 will be made to the referring employee through regular payroll advice or warrant as indicated in Paragraph D (Amount of Referral Reward}, and will be subject to all applicable payroll deductions. a) An employee is only eligible to receive up to five (5) referral reward payments per fiscal year for successfully referred candidates, regardless of the total number of referrals made by the employee that meet the criteria for successful completion of the program. This program shall become effective immediately upon Board of Supervisors approval and adoption. Butte County Hard to Recruit Referral Reward Program (January 2007) Page 3 of 5 PASSED AND ADOPTED by the Board of Supervisors of the County of Butte, State of California, on the ~ day of,ran~~arv 2007 by the following votes: AYES: Supervisors Connelly, Kirk, Josiassen, Yamaguchi and Chair Dolan NOES: None ABSENT: None NOT VOTING: None /~', ` `~~_~, r C~-~t~ ~` q ~3utte County ~oa~u~`"sors ~~ ATTEST: Paul McIntosh, Chief Administrative Officer and Clerk of the Bo~rd of Supervisors ,~/'~,,: /~ Butte County Hard to Recruit Referral Reward Program (January 2D07) Page 4 of 5 Attachment A Hard to Recruit Referral Reward Program Sheriff's Department Public Safety Positions Section 1: Referring Employee Information: Employee Name: Employee Classification: Referring Employee Signature: Section 2: Referred Candidate Information: Candidate's Name: Position Sought: Candidate's Signature: SECTION 3: DATE RECEIVED: Date received in Human Resources: (must be initialed by receiving party) ~ NOTE: All sections of this form must be completed before submitting it to Human Resources. Employees submitting incomplete forms will not be considered for the Recruitment Incentive Award. Butte County Hard to Recruit Referral Reward Program (January 2007) Page 5 of 5