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HomeMy WebLinkAbout12-00712-007 RESOLUTION REGARDING BENEFITS FOR BUTTE COUNTY BOARD OF SUPERVISORS MEMBERS WHEREAS, Butte County Board of Supervisors Members ("Board Members") are exempt from the Merit System and some employee benefits provisions of the Personnel Rules; and WHEREAS, the Butte County Board of Supervisors grants benefits to Board Members that are the same as or similar to those provided to classified employees; and WHEREAS, Resolution Number 09-170 provides for the standardization of benefits for elected officials, including Board Members; and WHEREAS, Board Members are a separate Ca1PERS category from other elected officials; and WHEREAS, the existing Board Members have volunteered to pay 5% of their employee share of Ca1PERS contributions; and WHEREAS, County desires to maintain the current benefits set forth in 09-170 and applicable to existing Board Members throughout the remainder of the terms of office they are currently serving, while modifrying the benefits for Board Members who are sworn into affice on or after January 7, 2013 ;and WHEREAS, this resolution does not change the benefits of existing Board Members during the pendency of the term of office to which such Board Members are elected; and WHEREAS, this resolution supersedes and replaces Resolution Number 09-170 for Board Members only by retaining those provisions of Resolution Number 09-170, as specified below, that apply to existing Board Members through the remainder of the terms of office they are currently serving, and making new provisions far Board Members who are sworn into office on or after January 7, 2013; and WHEREAS, Resolution Number 09-170 remains in effect for the following elected officials: Assessor, Auditor-Controller, Clerk-Recorder, District Attorney, Sheriff and Treasurer-Tax Collector. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that Board Member benefits shall be as follows: I. EXISTING BOARD MEMBERS Those Board Members sworn into office as of or after December 31, 2009 ("existing Board Members") and before January b, 2013 shall continue to have those benef is already in effect and applicable to Board Members as specified below through January 4, 2015. 1 1. Vacation Leave Accrual and Use Board Members do not accrue vacation. 2. Sick Leave Accrual and Use a. Baaxd Members do not accrue sick leave. b. Tf a regular employee of the County is elected into office as a Butte County Board Member and there is no break im service by so doing, any sick leave on accrual as of the date that elected office is taken may be frozen at the option of the employee until such time as the elected official separates from County service. Upon separation from County service said individual may opt for California Public Employees Retirement System {"CaIPERS") service credit or cash out as outlined in Subsection c below. c. On retirement or separation in good standing from County employment, the Board Member may be paid for any sick leave over thirty (30) days at one-half the normal rate up to a maximum of three thousand dollars {$3,000), or may apply the leave time to service credit for retirement purposes. d. Thirty (30) days prior to retirement from County service, a Board Member may opt to purchase back any sick leave accruals that were forfeited at the time of taking office so that the unused balance is restored. 3. Holida Leave Board Members da not receive compensation for holidays. 4. Administrative Leave Board Members do not accrue paid administrative leave. 5. Bereavement Leave Board Members do not receive bereavement leave. 6. Retirement Plan Board Members are eligible to participate in the County retirement program as contracted through Ca1PERS. The retirement program is integrated with Social Security and the retirement benefit is based on the highest single year of salary and on the 2% @ 55 formula. 7. Unem to went Insurance Board Members are not covered by unemployment insurance. 8. Health Dental Vision and Life Insurance a) Participation. Board Members are entitled to participate in a County sponsored Health Plan under the County's CaIPERS contract and including dental, vision, and life insurance elements. All Board Members and Board Members' dependents shall be entitled to participate in the county-sponsored group health plan. Board Members enrolling in the plan within {30) thirty days following the beginning of their term will be covered subject to the provisions of this resolution and the contract limitations with the carrier. Board Members enrolling after the thirty-day enrollment period will be approved only upon evidence of insurability. b) Premium. Board Members shall pay their share of the total monthly premium for employee and dependent coverage to be paid through a payroll deduction as calculated by subtracting the monthly County contribution (stipulated in section d below) from the monthly premium rate. c) Descri~n. The Butte County Flexible Benefits Plan (hereafter "Cafeteria Plan") is available to all Board Members. There will be two (2) participation levels, identified as Option "A" and Option "B" as per Section 9d} below. Once the selection is made, it will remain in force until the next open enrollment period. The fee for a third parry administrator will be paid by the County. d) Participation Levels Option A -CORE 1?LAN The County will pay the first $101.00/month of the premium for the medical coverage elected through PERS. If the Board Member elects medical coverage, then the Board Member must participate in a dental plan option and the vision insurance (Core Plan). The County will pay to Board Members' Flexible Benefit Account the following amounts: January 2009 Employee only $462.78 Employee plus one $921.30 Family $1,207.41 Board Members that have elected to participate in the "Core Plan" can also elect to participate in optional benefits. If the Board Member has any surplus Flexible Benefit Account credits after making all elections required to participate in the health insurance, the Board Member can use that surplus toward the Flexible Benefit Options. Board Members that wish to participate in the optional benefits in the plan, with the exception of the cash back option, that do not have any surplus credits, can elect to have pre-tax payroll deductions in an amount to cover the cost of their elections. O tion B -FLEXIBLE BENEFIT OPTIONS Board Members who elect not to participate in Option A will be asked to sign a waiver and will be required to provide proof of medical insurance. They will have an opportunity to participate in the Flexible Benefit Options listed in the Flexible Benefit Options Exhibit. Effective January 2009, the Employer Flex Credit amount will be four hundred three and thirty-four cents ($403.34) per month. Board Members can use this contribution toward any of the Flexible Benefit Options listed in the Flexible Benefits Options Exhibit. Board Members who wish to participate in the Flexible Benefits Option, with the exception of the cash back option, but do not have sufficient flex credits, can elect to have pre-tax payroll deductions in an amount to cover the cost of their elections. e) Administration - No benefits will be paid to Board Members in Option B until proof of insurance is on file in the Human Resources Department. - All Board Members and their dependents, including registered domestic partner (effective 7anuary 1, 2005) pursuant to Family Code Section 297.5, shall be entitled to participate in the County's Flexible Benefits Plan. - Any money deposited in the Flexible Benefits Account of a Board Member must be used during the plan year; otherwise, the remaining balance reverts to the County. f) Retired Ern la ee O tians. Board Members initially sworn into office prior to January 1, 2010, retiring in good standing before age 65 from the County of Butte under the provisions of the county's contract with Ca1PERS may continue to cover themselves and eligible dependents under the health plan as provided in Personnel Rules section 12.9. The county shall pay the full premium for such coverage until the retiree becomes 65 years of age or is covered by another governmental or employer-paid health plan. Application for post-retirement health coverage shall be made to the Director-Human Resources, prior to the official termination date of county service, in a manner and form prescribed by the Director. Board Members initially sworn into office after December 31, 2009, with five (5) years or more of cumulative service with Butte County, retiring in good standing before age 65 from the County of Butte under the provisions of the county's contract with the Ca1PERS may continue to cover themselves and eligible dependents under the health plan, The county shall pay a premium contribution at the rate of the HMO, Delta DPO, and Vision Service Plan premiums for such coverage until the retiree becomes 65 years of age or is covered by another governmental or employer-paid health plan. Application for post-retirement health coverage shall be made to the Director-Human Resources, prior to the official termination date of county service, in a manner and form prescribed by the Director. g) Life Insurance. Life Insurance is provided for Board Members in the amount of $25,000. Purchase of supplemental life insurance is also available at group rates. 4. Deferred Income Plan Board Members may participate in an IRS Section 457 Deferred Compensation Plan up to the maximum allowed by the law. 10. _Employee Assistance Pro~ra~n Board Members and eligible family members are entitled to receive up to eight {8) program visits per family unit per benefit year through the County's Employee Assistance Program, for such services as the following: • Marital and family problems • Alcohol Abuse • Financial and credit concerns • Child care • Pre-retirement planning • Legal issues and questions • Relationship issues • Drug dependency • Emotional problems and stress • Elder care • Federal taxpayer problems • Interpersonal conflicts 4 11. Long Term Disability Insurance Board Members are covered by Long Term Disability Insurance, which provides for disability income protection with a guarantee replacement of 60% of the monthly earning up to a maximum of five thousand dollars ($5,000} per month, beginning on the 91S` day of disability with benefits payable for illness or accident to age 6S. This policy provides for a ninety (90) day waiting period. II. FUTURE BOARD OF SUPERVISORS MEMBERS Board Members who are sworn into office on or after January 7, 2013 shall have the following benefits: 1. Vacation Leave Accrual and Use Board Members do not accrue vacation. 2. Sick Leave Accrual and Use a) Board Members do not accrue sick leave. b) If a regular employee of the County is elected into office as a Butte County Board Member and there is no break in service by so doing, any sick leave on accrual as of the date that elected office is taken may be frozen at the option of the employee until such time as the elected official separates from County service. Upon separation from County service said individual may opt far California Public Employees Retirement System ("Ca1PERS"} service credit or cash out as outlined in Subsection c below. c) On retirement or separation in good standing from County employment, the Board Member may be paid for any sick leave over thirty (30) days at one-half the normal rate up to a maximum of three thousand dollars {$3,000), or may apply the leave time to service credit for retirement purposes. d) Thirty (30} days prior to retirement from County service, a Board Member may opt to purchase back any sick leave accruals that were frozen at the time of taking office so that the unused balance is restored. 3. _Holiday Leave Board Members do not receive compensation for holidays. 4. Administrative Leave Board Members do not accrue paid administrative leave. 5. Bereavement Leave Board Members do not receive bereavement leave. 6. Retirement Plan Board Members are eligible to participate in the County retirement program as contracted through Ca1PERS. The retirement program is integrated with Social Security and the retirement beneft is based on the highest single year of salary and on the 2% @ 55. Any Board Members sworn in on or after January 7, 2013 will pay on a pre-tax basis five {S%) of salary far the employee share of their Ca1PERS pension. 7. Unemployment Insurance Board Members are not covered by unemployment insurance. 8. Health Dental Vision and Life insurance a) Participation. Board Members are entitled to participate in a County sponsored Health Plan under the County's CaIPERS contract and including dental, vision, and life insurance elements. All Board Members and the Board Members' dependents shall be entitled to participate in the county-sponsored group health plan. Eligible Board Members enrolling in the plan within (30) thirty days following the beginning of their term will be covered subject to the provisions of this resolution and the contract limitations with the carrier. Board Members enrolling after the thirty-day enrollment period will be approved only upon evidence of insurability. b} Premium. Board Members shall pay their share of the total monthly premium for employee and dependent coverage to be paid through a payroll deduction as calculated by subtracting the monthly County contribution (stipulated in section d below) from the monthly premium rate. c} Descr_ption. The Butte County Flexible Benefits Plan {hereafter "Cafeteria Plan") is available to all Board Members. There will be two {2) participation levels, identif ed as Option "A" and Option "B" as per Section 9d) below. Once the selection is made, it will remain in force until the next open enrollment period. The fee for a third party administrator will be paid by the County. d} Partici ation Levels O tion A -CORE PLAN Board Members are entitled to the following amounts which includes the FERS minimum health contribution. If the Board Member elects medical coverage, then the Board Member must participate in a dental plan option and the vision insurance (Core Plan). The County will pay to the Board Members' Flexible Benefit Account the following amounts: Januat 2009 Employee only $462.78 Employee plus one $921.30 Family $1,207.41 Board Members that have elected to participate in the "Core Plan" can also elect to participate in optional benefts. If the Board Member has any surplus Flexible Benefit Account credits after making all elections required to participate in the health insurance, the Board Member can use that surplus toward the Flexible Benefit Options. Board Members that wish to participate in the optional benefts in the plan, with the exception of the cash back option, that do not have any surplus credits, can elect to have pre-tax payroll deductions in an amount to cover the cost of their elections. O tion B -FLEXIBLE BENEFIT OPTIONS Board Members who elect not to participate in Option A will be asked to sign a waiver and will be required to provide proof of medical insurance. They will have an opportunity to participate in the Flexible Benef t Options listed in the Flexible Benefit Options Exhibit. 6 Effective January 2009, the Employer Flex Credit amount will be four hundred three and thirty-four cents ($403.34) per month. Board Members can use this contribution toward any of the Flexible Benefit Options listed in the Flexible Benefits Options Exhibit. Board Members who wish to participate in the Flexible Benefits Option, with the exception of the cash back option, that do not have sufficient flex credits, can elect to have pre-tax payroll deductions in an amount to cover the cost of their elections. e) Administration - No benefits will be paid to Board Members in Option B until proof of insurance is on file in the Human Resources Department. - All Board Members and their dependents, including registered domestic partner {effective January 1, 2005) pursuant to Family Code Section 297.5, shall be entitled to participate in the County's Flexible Benefits Plan. - Any money deposited in the Flexible Benefts Account of a Board Member must be used during the plan year; otherwise, the remaining balance reverts to the County. f) Retired Em to ee O bons. Board Members initially sworn into office prior to January 1, 2010, retiring in good standing before age 65 from the County of Butte under the provisions of the county's contract with Ca1PERS may continue to cover themselves and eligible dependents under the health plan as provided in Personnel Rules section 12.9. The county shall pay the full premium for such coverage until the retiree becomes 65 years of age or is covered by another governmental or employer-paid health plan. Application for post-retirement health coverage shall be made to the Director-Human Resources, prior to the official termination date of county service, in a manner and form prescribed by the Director. Board Members initially sworn into office after December 31, 2009, with five {5) years or more of cumulative service with Butte County, retiring in good standing before age 65 from the County of Butte under the provisions of the county's contract with the Ca1PERS may continue to cover themselves and eligible dependents under the health plan. The county shall pay a premium contribution at the rate of the HMO, Delta DPO, and Vision Service Plan premiums for such coverage until the retiree becomes 6S years of age or is covered by another governmental or employer-paid health plan. Application for post-retirement health coverage shall be made to the Director-Human Resources, prior to the official termination date of county service, in a manner and form prescribed by the Director. g) Life Insurance. Life Insurance is provided for Board Members in the amount of $25,000. Purchase of supplemental life insurance is also available at group rates. 9. Deferred Compensation Plan Board Members may participate in an IRS Section 457 Deferred Compensation Plan up to the maximum allowed by the law. 7 10. Em to ee Assistance Pro ram Board Members and eligible family members are entitled to receive up to eight (S} program visits per family unit per benefit year through the County's Employee Assistance Program. 11. Long Term Disability fns~trance Board Members are covered by Long Terns Disability Insurance, which provides for disability income protection with a guarantee replacement of 60% of the monthly earning up to a maximum of five thousand dollars ($5,040} per month, beginning on the 91st day of disability with benefits payable for illness or accident to age 6S. This policy provides for a ninety {90) day waiting period. Effective Date This resolution will become effective April I4, 2012, which is 60 days after the passage of the amendment to Ordinance 4025. PASSED AND ADOPTED by the Board of Supervisors of the County of Butte, State of California, on the 24th day of 7anuary, 2012 by the following votes: AYES: Supervisors Connelly, Wahl, Kirk, Yamaguchi and Chair Lambert NOES: None ABSENT: None NOT VOTING: None Steve Lambert, air Butte County oard of Supervisors ATTEST: Paul Hahn Chief Administr tive Officer and Clerk of the~oard of Su ~1.. B s