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HomeMy WebLinkAbout12-012Resolution No. 12-012 RESOLUTION OF THE COUNTY OF BUTTE SALARY AND BENEFITS OF BUTTE COUNTY ELECTED DEPARTMENT HEADS WHEREAS, "elected ofFcials" refers to elected Department Heads including the Assessor, Auditor- Controller, Clerk-Recorder, District Attorney, Sheriff-Coroner and Treasurer-Tax Collector; and WHEREAS, Butte County elected officials are exempt from the Merit System and some employee benefits provisions of the Personnel Rules; and WHEREAS, the Butte County Board of Supervisors grants benefits to elected officials that are the same as or similar to those provided to classified employees; and WHEREAS, it is the intent of the Board of Supervisors that elected officials' benefits be standardized where allowed by law or this policy; and WHEREAS, Resolution Number 09-170 provides for the standardization of benefits fox elected OfflClals; and WHEREAS, the members of the Board of Supervisors' benef is are defined in a separate resolution; and WHEREAS, County desires to maintain the current benefits set forth in 09-170 for existing elected officials throughout the remainder of the terms of office they are currently serving while modifying the benefits for elected officials who are sworn into office on or after January 5, 2015; and WHEREAS, this resolution does not change the benefits of elected officials during the pendency of the term of office to which such officials are elected; and WHEREAS, elected officials are not required to pay the full 7%19% paid by classifed employees and appointed department heads because elected department heads are not getting the 2%/4% salary increases granted the other groups; and WHEREAS, with the salary increases received by some classified employees and appointed department heads, the net contribution over athree-year period to the employee share of PERS is S%; and 1 WHEREAS, this resolution supersedes and replaces Resolution Number 09-170 by retaining those provisions of Resolution Number 09-170 that apply to existing elected officials through the remainder of the terms of office they are currently serving, and making new provisions for elected officials who are sworn into office on or after January 5, 2015. NOW, THEREFORE, SE IT RESOLVED, by the Board of Supervisors that elected officials' benefts shall be as follows: L Existing Elected Officials Those elected officials sworn into offce as of or after December 31, 2009 and on or before January 4, 2015 ("existing elected officials") shall continue to have those benefits already in effect as specified in Resolution 09-170 and restated below, through January 4, 2015. ].. Vacation Leave Accrual and Use Elected officials do not accrue vacation. 2. Sick Leave Accrual and Use a. Elected officials do not accrue sick leave. b. If a regular employee of the County is elected into office as a Butte County elected official and there is no break in service by so doing, any sick leave on accrual as of the date that elected office is taken may be frozen at the option of the employee until such time as the elected official separates from County service. Upon separation from County service said individual may apt for California Public Employees Retirement System ("Ca1PERS"} service credit or cash out as outlined in Subsection c below. c. On retirement or sepazation in good standing from County employment, the elected official may be paid for any sick leave over thirty (30} days at one-half the normal rate up to a maximum of three thousand dollars ($3,000}, or may apply the leave time to service credit for retirement purposes. d. Thirty (30) days prior to retirement from County service, an elected official may opt to purchase back any sick leave accruals that were forfeited at the time of taking offce so that the unused balance is restored. 3. Halida Leave Elected officials do not receive compensation for holidays. 4. Administrative Leave Elected officials do not accrue paid administrative leave. 5. Bereavement Leave Elected officials do not receive bereavement leave. 6. Retirement Plan Elected officials are eligible to participate in the County retirement program as contracted through Ca1PERS. The retirement program is integrated with Sacial Security and the retirement benefit is based on the highest single year of salary and on the 2% @ 55 formula (3% @ 50 safety formula for the Sheriff-Coroner). 7. UnemAlovment Insurance Elected officials are not covered by unemployment insurance. S. Health. Dental, Vision and Life Insurance a. Participation. Elected off vials are entitled to participate in a County sponsored Health Plan under the County's Ca1PERS contract and including dental, vision, and life insurance elements. All elected officials assigned to a (112) one-half time or more position and the department heads' dependents shall be entitled to participate in the county-sponsored group health plan. Eligible elected officials enrolling in the plan within (30) thirty days following the beginning of their term will be covered subject to the provisions of this resolution and the contract limitations with the carrier. Elected officials enrolling after the thirty-day enrollment period will be approved only upon evidence of insurability. b. Premium. Elected officials shall pay their share (as established annually by the Chief Administrative Officer) of the total monthly premium fox employee and dependent coverage to be paid through a payroll deduction. c. Description. Tle Butte County Flexible Benefits Plan (hereafter "Cafeteria Plan"} is available to all elected officials. There will be two (2} participation levels, identified as Option "A" and Option "B" as per Section 9. d) below. Once the selection is made, it will remain in force until the next open enrollment period. The fee for a third party administrator will be paid by the County. d. Participation Levels O Lion A -CORE PLAN Tle County will pay the first $101.OOlmonth of the premium for the medical coverage elected through PERS. If the elected official elects medical coverage, then the elected official must participate in a dental plan option and the vision insurance (Core Flan). The County will pay to elected officials' Flexible Beneft Account the following amounts: January 2009 Employee only $462.78 Employee plus one $921.30 Family $1,207.41 Elected officials that have elected to participate in the "Core Plan" can also elect to participate in optional benefits. If the elected official has any surplus Flexible Benefit Account credits after making all elections required to participate in the health insurance, the elected official can use that 3 surplus toward the Flexible Benefit Options. Elected officials that wish to participate in the optional benefits in the plan, with the exception of the cash back option, but do not have any surplus credits, can elect to have pre-tax payroll deductions in an amount to cover the cost of their elections. Option B -FLEXIBLE BENEFIT OPTIONS Elected officials who elect not to participate in Option A will be asked to sign a waiver and will be required to provide proof of medical insurance. They will have an opportunity to participate in the Flexible Benefit Options listed in the Flexible Benefit Options Exhibit. Effective January 2009, the Employer Flex Credit amount will be four hundred three and thirty-four cents ($403.34} per month. Elected officials can use this contribution toward any of the Flexible Benefit Options listed in the Flexible Benefits Options Exhibit. Elected officials who wish to participate in the Flexible Benefits Option, with the exception of the cash back option, but do not have sufficient flex credits, can elect to have pre-tax payroll deductions in an amount to cover the cost of their elections. e. Administration - No benefits will be paid to elected off cials in Option B until proof of insurance is on file in the Human Resources Department. - All elected officials and the elected official's dependents including registered domestic partner (effective January 1, 2005) pursuant to Family Code Section 297.5 shall be entitled to participate in the County's Flexible Benefits Plan. - Any money deposited in the Flexible Benefits Account of an elected official must be used during the plan year; otherwise, the remaining balance reverts to the County. f. Retired Emplo.~ptions. Elected officials initially sworn into office prior to January 1, 2010, retiring in good standing before age 65 from the County of Butte under the provisions of the county's contract with Ca1PER5 may continue to cover themselves and eligible dependents under the health plan as provided in Personnel Rules section 129. The county shall pay the full premium for such coverage until the retiree becomes 65 years of age or is covered by another governmental or employer-paid health plan. Application for post-retirement health coverage shall be made to the Director-Human Resources, prior to the official termination date of county service, in a manner and form prescribed by the Director. Elected officials initially swam into office after December 31, 2009, with fve (5) yeazs ar more of cumulative service with Butte County, retiring in good standing before age 65 from the County of Butte under the provisions of the county's contract with the Ca1PERS may continue to cover themselves and eligible dependents under the health plan. The county shall pay a premium contribution at the rate of the HMO, Delta DPO, and Vision Service Plan premiums for such coverage until the retiree becomes b5 years of age or is covered by another governmental or employer-paid health plan. Application far past-retirement health coverage shall be made to the Director-Human Resources, prior to the official termination date of county service, in a manner and forth prescribed by the Director. g. Life Insurance. Life Insurance is provided for elected officials in the amount of $25,000. Purchase of supplemental 4 life insurance is also available at group rates. 9. Deferred Income Plan Elected officials may participate in an IRS Section 457 Deferred Compensation Plan up to the maximum allowed by the law. 10. Travel Allowance and Mileage Reimbursement a. Monthly Mileage Allowance. Elected officials shall be provided a monthly mileage allowance of six-hundred and twenty dollars {$620.00) per month for all within-County travel. Additionally, all elected officials shall be reimbursed at the current IRS allowable rate far all work related travel in his or her private vehicle outside of the County. Elected off vials who have County assigned emergency vehicles which are available for their use during non-business hours are not eligible for this allowance. b. Travel Policy and Meal reimbursement. Elected officials shall comply with the Travel Policy contained in the Personnel Rules and may be reimbursed for meal expenses incurred while traveling pursuant to Butte County policy, without receipts, up to the following maximums: Breakfast $10.00 Lunch $15.00 Dinner $25.00 Daily total $50.00/day 11. Cell Phone Allowance a. Elected officials may opt to be provided aCounty-owned cell phone for business purposes. Any personal charges incurred while using the County-provided cell phone must be reimbursed to the County Auditor-Controller on a monthly basis. OR b. Elected off vials may opt to receive a monthly cell phone allowance of seventy dollars {$70.00) for use of a privately awned cell phone to conduct County business. 12. Reimbursement for Professional Designations a. Elected officials who are in one of the following groupings shall be eligible to be reimbursed for 100% of the professional license and certification fees required as a prerequisite to their position: • Attorneys • Certified Public Accountants b. Dues for all elected officials to a local service club may be reimbursed 100% for said dues. 5 13. 1~. 15. lb. Emnlovee Assistance Program Elected officials and eligible family members are entitled to receive up to eight (8) program visits per family unit per benefit year through the County's Employee Assistance Program, for such services as the following: • Marital and family problems • Alcohol Abuse • Financial and credit concerns • Child care • Pre-retirement planning • Legal issues and questions Long Term Disability Insurance > > illness or accident to age 65. This policy provides for a ninety (90} day waiting period. • Relationship issues • Drug dependency • Emotional problems and stress • Elder care • Federal taxpayer problems • Interpersonal conflicts Elected officials are covered by Long Term Disability Insurance, which provides for disability income protection with a guarantee replacement of 64% of the monthly earning up to a maximum of five thousand dollars ($5 400) per month beginning on the 91St day of disability with benefits payable for Pay Plan Salary for elected officials, shall be established as follows: a. Prior to the f ling of a Declaration of Candidacy for an elected office, the salary for that office shall be reviewed by the Board of Supervisors and, a new salary may be set by ordinance to become effective with the new term of office. In order to determine a new salary, if any, the Board of Supervisors may review a survey of comparable positions in the Board of Supervisors' approved comparable counties as listed in the personnel rules. b. The salary as set shall extend tluoughout the term. c. Effective with the term of off ce beginning in January 2007 for the District Attorney, Assessor, Treasurer-Tax Collector, Clerk-Recorder, Auditor-Controller and Sheriff-Coroner, in lieu of leave accrual, salary is augmented two percent (2%) for each previous term, or portion thereof, served in office by the respective elected official. Any accrued time on the books carried over from classified service shall be paid off upon the individual's taking of office, with the exception of section 2 b andlor c if applicable. POST Incentive Upon the effective date of an ordinance adopted by the Board of Supervisors setting the salaries for elected off vials, the Sheriff Coroner shall be eligible for the following POST incentives: 1. 1'ntermediate POST Certi rcate Possession of the Intermediate POST Certificate shall result in a three and one-half percent (3.5%) increase in salary as indicated in the salary ordinance including any adjustments pursuant to Section 15 above for elected officials. 6 2. Advanced POST Certi zcate Possession of the Advanced POST Certificate shall xesult in a four and one-half percent (4.5%) increase salary as indicated in the salary ordinance including any adjustments pursuant to Section 15 above for elected officials. 3. Executive POST Certificate Possession of the Executive POST Certificate shall result in a two and one-half percent (2.5%) increase in salary as indicated in the salary ordinance including any adjustments pursuant to Section 15 above for elected officials. II. Future Elected Officials: Those Elected Officials sworn into office on or after January 5, 2015 shall have the benefits as specif ed below: 1. Vacation Leave Accrual and Use Elected officials do not accrue vacation. 2. Sick Leave Accrual and Use a. Elected officials da not accrue sick leave. b. if a regular employee of the County is elected into office as a Butte County Elected Off cial and there is no break in service by so doing, any sick leave on accrual as of the date that elected office is taken may be frozen at the option of the employee until such time as the elected official separates from County service. Upon separation from County service said individual may opt for California Public Employees Retirement System ("Ca1PERS") service credit or cash out as outlined in Subsection c below. c. On retirement or separation in good standing from County employment, the elected official may be paid for any sick leave over thirty (30) days at one-half the normal rate up to a maximum of three thousand dollars {$3,000}, or may apply the leave time to service credit far retirement purposes. d. Thirty {30) days prior to retirement from County service, an elected official may opt to purchase back any sick leave accruals that were forfeited at the time of taking office so that the unused balance is restored. 3. Holiday Leave Elected officials do not receive compensation for holidays. 4. Administrative Leave Elected officials do not accrue paid administrative leave. 5. Bereavement Leave Elected off cials do not receive bereavement Ieave. 7 6. Retirement Plan Elected officials are eligible to participate in the County retirement program as contracted through Ca1PERS. The retirement program is integrated with Social Security and the retirement benefit is based on the highest single year of salary and on the 2% @ 55 formula (3% @ 50 safety formula for the Sheriff-Coroner). Elected officials sworn into office on or after January 5, 2015 shall pay on a pre-tax basis five percent (S%) of salary for the employee share of their Ca1PERS pension. (NOTE: This amount is 5% instead of '~% for non-safety elected department heads and 5% instead of 9% for elected department heads, because elected department heads will not receive a 2%/4% salary increase over time that was granted to some classified employees and appointed department heads.) 7. Unemuloyment Insurance Elected officials are not covered by unemployment insurance. 8. Health, Dental, Vision and Life Insurance a. Participation. Elected officials are entitled to participate in a County sponsored Health Plan under the County's Ca1PERS contract and including dental, vision, and life insurance elements. All elected officials assigned to a (1/2) one-half time or more position and the elected officials' dependents shall be entitled to participate in the county-sponsored group health plan. Eligible elected officials enrolling in the plan within (30} thirty days following the beginning of their term will be covered subject to the provisions of this resolution and the contract limitations with the carrier. Elected officials enrolling after the thirty-day enrollment period will be approved only upon evidence of insurability. b. Premium. Elected officials shall pay their share of the total monthly premium for employee and dependent coverage to be paid through a payroll deduction as calculated by subtracting the monthly County contribution {stipulated in section d below} from the monthly premium rate. c. Desc~tion. The Butte County Flexible Benefits Plan (hereafter "Cafeteria Plan"} is available to all elected officials. There will be two (2) participation levels, identified as Option "A" and Option "B" as per Section 9. d) below. Once the selection is made, it will remain in force until the next open enrollment period. The fee for a third party administrator will be paid by the County. d. Participation Levels Option A -CORE PLAN Elected officials are entitled to the following amounts which includes the PERS minimum health contribution. If the elected official elects medical coverage, then the elected official must participate in a dental plan option and the vision insurance (Core Plan}. The County will pay to the elected off cials Flexible Benefit Account the following amounts: 8 Januar 2009 Employee only $462.78 Employee plus one $921.30 Family $1,207.41 Elected officials that have elected to participate in the "Core Plan" can also elect to participate in optional benefits. If the elected official has any surplus Flexible Benefit Account credits after making all elections required to participate in the health insurance, the elected official can use that surplus towazd the Flexible Benefit Options. Elected off vials that wish to participate in the optional benef is in the plan, with the exception of the cash back option, but do not have any surplus credits, can elect to have pre-tax payroll deductions in an amount to cover the cost of their elections. O Lion B -FLEXIBLE BENEFIT OPTIONS Elected officials who elect not to participate in Option A will be asked to sign a waiver and will be required to provide proof of medical insurance. They will have an opportunity to participate in the Flexible Beneft Options listed im the Flexible Benefit Options Exhibit. Effective January 2049, the Employer Flex Credit amount will be four hundred three and thirty-four cents ($403.34) per month. Elected officials can use this contribution toward any of the Flexible Benefit Options listed in the Flexible Benefits Options Exhibit. Elected off vials who wish to participate in the Flexible Benefits Option, with the exception of the cash back option, but do not have sufficient flex credits, can elect to have pre-tax payroll deductions in an amount to cover the cost of their elections. e. Administration - No benefits will be paid to elected officials in Option B until proof of insurance is on file in the Human Resources Department. - All elected officials and the elected official's dependents including registered domestic partner {effective 3anuary 1, 2005) pursuant to Family Code Section 297.5 shall be entitled to participate in the County's Flexible Benef is Plan. - Any money deposited in the Flexible Benefits Account of an elected official must be used during the plan year; otherwise, the remaining balance reverts to the County. f. Retired Employee. Options. Elected officials initially sworn into office prior to January 1, 2010, retiring in good standing before age 65 from the County of Butte under the provisions of the county's contract with Ca1PERS may continue to cover themselves and eligible dependents under the health plan as provided in Personnel Rules section 12.9. The county shall pay the full premium for such coverage until the retiree becomes 65 years of age or is covered by another governmental or employer-paid health plan. Application for post- retirement health coverage shall be made to the Director-Human Resources, prior to the official termination date of county service, in a manner and form prescribed by the Director. Elected officials initially sworn into office after December 31, 2009, with five (5) years or more of cumulative service with Butte County, retiring in good standing before age 65 from the County of Butte under the provisions of the county's contract with the Ca1PER5 may continue to cover themselves and eligible dependents under the health plan. The county shall pay a premium contribution at the rate of the HMO, Delta DPO, and Vision Service Plan premiums for such coverage until the retiree becomes 65 9 years of age or is covered by another governmental or employer-paid health plan. Application for post- retirement health coverage shall be made to the Director-Human Resources, prior to the official termination date of county service, in a manner and form prescribed by the Director. g. Life Insurance. Life Insurance is provided for elected officials in the amount of $25,000. Purchase of supplemental life insurance is also available at group rates. 9. Deferred Compensation Plan Elected officials may participate in an IRS Section 457 Deferred Compensation Plan up to the maximum allowed by the law. X0, Travel Allowance and Milea a Reimbursement a. Monthly Mileage Allowance. Elected officials shall be provided a monthly mileage allowance of six-hundred and twenty dollars ($620.00} per month for all within-County travel. Additionally, all elected officials shall be reimbursed at the current IRS allowable rate for all work related travel in his or her private vehicle outside of the County. Elected officials who have County assigned emergency vehicles which are available for their use during pan-business hours are not eligible far this allowance. b. Travel Policy and Meal reimbursement. Elected officials shall comply with the Travel Policy contained in the Personnel Rules and may be reimbursed far meal expenses incurred while traveling pursuant to Sutte County policy. 11. Cell Phone Allowance a. Elected off cials may opt to be provided aCounty-owned cell phone for business purposes. Any personal charges incurred while using the County-provided cell phone must be reimbursed to the County Auditor-Controller on a monthly basis. OR b. Elected officials may opt to receive a monthly cell phone allowance of seventy dollars ($70.00} far use of a privately owned cell phone to conduct County business. 12. Reimbursement far Professional Designations a. Elected officials who are in one of the following groupings shall be eligible to be reimbursed for 100% of the professional license and certification fees required as a prerequisite to their position: • Attorneys • Certified Public Accountants b. Dues far all elected officials to a local service club may be reimbursed 100% for said dues. 10 13. Employee Assistance Program Elected officials and eligible family members are entitled to receive up to eight (8) program visits per family unit per beneft year through the County's Employee Assistance Program. 14. Long Term Disability Insurance Elected officials are covered by Long Term Disability Insurance, which provides for disability income protection with a guarantee replacement of 60% of the monthly earning up to a maximum of five thousand dollars ($5,000) per month, beginning on the 915` day of disability with benefits payable for illness ar accident to age 65. This policy provides far a ninety (90) day waiting period. 15. Pay Plan for Elected Department Heads Salary shall be established as follows: a. Prior to the f rst date for f ling a Declaration of Candidacy for an elected office, the salary for that offce may be reviewed by the Board of Supervisors and a new salary may be set by ordinance to become effective with the new term of office. In order to determine a new salary, if any, the Board of Supervisors may review a survey of comparable positions in the Board of Supervisors' approved comparable counties as listed in the personnel rules. b. The salary as set shall extend throughout the term. c. Effective with the term of office beginning in January 2007 for the District Attorney, Assessor, Treasurer-Tax Collector, Clerk-Recorder, Auditor-Controller and Sheriff-Coroner, in lieu of leave accrual, salary is augmented two percent {2%} for each previous term, or portion thereof, served in office by the respective elected off cial. Any accrued time on the books carried over from classified service shall be paid off upon the individual's taking of office, with the exception of section 2 b andlor c if applicable. 16. POST Incentive The Sheriff-Coroner sworn into office on or after January 5, 2015 shall be eligible for the following POST incentives: 1. Advanced POST Certificate Possession of the Advanced POST Certificate shall result in a four and one-half percent (4.5%} increase salary as indicated in the salary ordinance including any adjustments pursuant to Section 15 above for elected officials. 2. Su ervisor POST Certi irate Possession of the Supervisory POST Certificate shall result in a two and one-half percent (2.5%) increase salary as indicated in the salary ordinance including any adjustments pursuant to Section 15 above for elected officials. 3. Management POST Certificate Possession of the Management POST Certificate shall result in a two and one~half percent (2.S%) increase salary as indicated in the salary ordinance including any adjustments pursuant to Section i5 above for elected officials. 11 4. Executive POST Certif cate Possession of the Executive POST Certificate shall result in a three and one-half percent (3.5%) increase in salary as indicated in the salary ordinance including any adjustments pursuant to Section 15 above for elected officials. PASSED AND ADOPTED by the Board of Supervisors of the County of Butte, State of California, on the 14th day of February, 2012 by the following votes: AYES: Supervisors Connelly, Wahl, Kirk, Yamaguchi and Chair Lambert NOES: None ABSENT: None NOT VOTING: None Steve Lambe ,Chair Butte County Board of Supervisors ATTEST: 12 Paul Hahn Chief Administrative Officer