HomeMy WebLinkAbout15-184 1,0031109y,„
,113400 01 AiNjivr
0011010Iihh' AA "ItippiAi
tik.110401104,1000 h ‘'i IS '11Y001Plif I ir A141,04,1 0 04,44,,\ ,,,,, ,),t 4 Ai I,,h le I i ,‘, ,Of i tAik il, • 1 ,', ,i0 A 1,, , 1 Ili
(110'11'00100,4ttil, q,,,,ttogiii 40 loti1,014 ;thqh,1! 0,01.1fi)nr'006"10004#1,40 0 f 4q,Idli,'1 4'''/fitA,'I'll P 1114 OL'ile,04011410140010 4,11) 1fitfrail, ;,044,p,1
4$04000* „,)„,,,,,„,,/,,,,,i '*,41,tioit::vft.,F,,,„Lryyio*oww.oiv„qroiot,e:N,I*olohmt),mroirpmk„iIl,,;,,,t4)„pgct,,domsOqi#igmpt,,,,,,oOoiqi
, 9 ''4;;-0,;91404041;„ ,'0++,:1,N,Iiih,01..1d11044,00,10r404,1w4,447,60010#
70001004 1 46 *01Vf011ii101,0141014110110MITVOW110011041410POWMPIMI00011,16111r0"40411VINPlitil
0000004 Tly';'041 00410400141140110000001004"410404010000410,414400030000"
\
#00000444 N `" '0,,, 10400010,4006tiii14144100,601041111#6,00#01040010000000100
»0,1,1i, 11 opkoqin#4,,,,,,,„.6,,,,,zilimoo,Aotro li'',,,o,d v'i),1'(0,00 ,,/,'10/,koon'o'th,,h,,hivih'eiVh1lh4,1411v1J h',,1'l(hP'01,00' 07,1t1ihOhlhiPA910100+1;;'itii V;!,,'';'/Ari i;),;;;(o!,',;I oi!);11 m'
'1000,044,00400,10
1,001#0400#011010,'' Resolution No 15-184
',,140,hophOrk^'
RESOLUTION OF THE COUNTY OF BUTTE REGARDING
I ENEFITS FOR A IPOINTED CLASSIFICATION OF
EXECUTIVE ASSISTANT, COUNTY SUPERVISORS
WHEREAS, the Board of Supervisors is empowered to establish compensation for appointed
officials; and
WHEREAS, the classification outlined in the Salary Ordinance of Executive Assistant, County
Supervisor is an "at-will" classification not subject to the County's Merit System and Personnel Rules,
except as otherwise provided in this resolution.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of
Butte, State of California, that the Executive Assistant, County Supervisor classification listed in
Section 58 of the Butte County Salary Ordinance shall be eligible for benefits as described in Section
12 through 12-12 inclusive, of the Personnel Rules, and shall be subject to the County's Travel Policy,
Electrical Outages Policy, Sexual Harassment Policy, and Alcohol and Drug Abuse Policies. If the
position is less than a 100% full-time equivalent, Health plan benefits are as specified below and all
other benefits will be prorated in accordance with the Personnel Rules.
BE IT FURTHER RESOLVED that the benefits for the Executive Assistant, County
Supervisors classification listed in Section 58 of the Butte County Salary Ordinance shall also include:
1.0 h EALTII ANI INSU h' . NCE
1.1 Health Plan
Employee Health Plan Eligibility. All regular employees assigned to a one-half(1/2)
time or more position and the employee's dependents, including registered domestic
partner, shall be entitled to participate in the County-sponsored group Cafeteria Plan.
Employees working less than full-time and hired after November 1, 1987, shall receive
prorated health contributions rounding to the nearest one quarter time; i.e., either fifty
percent (50%), seventy-five percent (75%), or one hundred percent (100%) of the
County contribution for full-time employees. Eligible employees enrolling in the
program within sixty (60) days following their appointment will be covered subject to
the contract limitation with the health plan carriers. Coverage shall commence when the
employee is eligible for coverage under PERS rules and the health plan carriers' rules.
Employees enrolling after the sixty (60) day enrollment period will be eligible for
coverage on the first day of the month following a ninety (90) day waiting period which
will begin upon receipt of all necessary enrollment documents by the Human Resources
Department, unless the employee can certify a qualifying loss of other coverage.
1.2 Description
The Butte County Flexible Benefits Plan consisting of the Tax Deferred Medical
Premium option, the Dependent Care Reimbursement option and the un-reimbursed
Health Care Cost option, (hereafter "Cafeteria Plan") is available to all employees in
regular-help positions (hereafter "employee"). There will be two (2)participation levels,
identified as Employee "A" and Employee "B" as per Section 1.3. Once the selection is
made, it will remain in force until the current calendar year end and when a selection is
made during the following year's open enrollment period. The fee for a third party
administrator will be paid by the County. The medical premium option(employee
enrolled in health plan) will be the default option and remain in effect until and/or
unless changed by the employee.
The basic group term life insurance will continue to be provided at County expense and
will not be part of the Cafeteria Plan.
1.3 Participation Levels
Employee A - CORE PLAN
The County shall pay the amounts set forth below toward premium for health insurance
coverage elected through PERS. These amounts are inclusive of the PERS minimum
health contribution. If the employee elects medical coverage, then the employee must
participate in a dental plan option and the vision insurance(Core Plan)effective the month
following adoption of this resolution. The County will pay to Employee's Flexible Benefit
Account the following amounts:
Effective the first billing cycle for CaIPERS medical with 2016 calendar year premiums
the County contribution will be as follows:
Employee only $ 543.78
Employee plus one $1,002.30
Family $1,288.41
Effective the first billing cycle for Ca1PERS medical with 2017 calendar year premiums
the County contribution will be as follows:
Employee only $ 624.78
Employee plus one $1,083.30
Family $1,369.41
The contributions listed above will first be applied to health insurance premiums with any
remaining amount going next to dental and then to vision premiums.
Employees that have elected to participate in the "Core Plan" can also elect to participate
in optional benefits. If the employee has any surplus Flexible Benefit Account credits
after making all elections required to participate in the health insurance, the employee
can use that surplus toward the Flexible Benefit Options listed in the Flexible Benefit
2
Options Exhibit. Employees that wish to participate in the optional benefits in the plan,
with the exception of the cash back option, but do not have any surplus credits, can elect
to have pre-tax payroll deductions in an amount to cover the cost of their elections.
Premium Holiday: In the event that a "premium holiday" is declared by the County's
health plan administrator or provider in which health plan premiums are not required to
be paid for a period of time,the following shall occur:
a) the County shall retain ownership and sole rights to the County's monthly
contributions, as stated above, for this period;
b) employees shall not be required to contribute their portion of monthly
premiums for this same period.
Option B - FLEXIBLE BENEFIT OPTIONS
Employees who elect not to participate in Option A will be required to sign a waiver and
to provide proof of qualified medical insurance (see Section 1.4). They will have an
opportunity to participate in the Flexible Benefit Options listed in the FIexible Benefit
Options Exhibit.
Employee hired on or before December 31, 2013, will receive an employer flex credit
monthly contribution of Four Hundred Three Dollars and Thirty-Four Cents ($403.34)
per month for "employees" who elect option B. Employees hires on or after January 1,
2014, will receive an employer flex credit monthly contribution of Two Hundred Dollars
($200) per month for employees who elect Option B.
Employees can use this contribution toward any of the Flexible Benefit Options listed in
the Flexible Benefits Options Exhibit. Employees that wish to participate in the optional
benefits in the plan, with the exception of the cash back option, but do not have any
surplus credits,can elect to have pre-tax payroll deductions in an amount to cover the cost
of their elections.
One time cash disbursement: Those employees who have elected to
participate, and qualify as of December, 2015, in cash-back in lieu of
health insurance for benefit year 2016, will receive a one-time
disbursement of six hundred dollars ($600.00) on the second payday in
December, 2015. This disbursement will be included in the employee's
regular paycheck and will be subject to payroll deductions.
Should an employee elect to participate in cash-back, receive the $600
one-time disbursement,and at some point during calendar year 2016 enroll
in County sponsored health insurance, the employee shall repay a pro-
rated portion of the $600 one-time disbursement back to the County based
on the number of months the employee will be participating in County
sponsored health insurance. Repayments will be made on a monthly basis
at a rate of$50.00 per month for all applicable payments.
Affordable Care Act: Should it be determined that it is unlawful to
provide such benefits to employees who opt out of County sponsored
3
health insurance and enroll in healthcare via Covered California, the
County will meet with the employees in the Executive Assistant, County
Supervisor classification to discuss the impacts.
The County shall meet and discuss any impacts that the Affordable Card
Act Excise Tax may have on either of the parties.
1.4 Administration
a) No benefits will be paid to employees in Option B until proof of qualified
insurance is on file in the Human Resources Department. Qualified insurance is a
plan which qualifies under the Patient Protection and Affordable Care Act.
b) Part-time regular help employees will receive proportional benefits as provided in
the Memorandum of Understanding. For purppses of benefit plan eligibility, all
employees assigned to a one-half{1/2)time or more position, who are in a
compensated status or uncompensated status on a qualified leave of absence, and
the employee's dependents, including registered domestic partner, effective
January 1, 2005 pursuant to Family Code Section 297.5 shall be entitled to
participate in the county's Flexible Benefits Plan. Employees working less than
full-time, with no qualifying leave or accrued leave usage, shall receive prorated
benefits or pro-rated funding of county share, rounding to the nearest one-quarter
time; i.e., either fifty percent{50%), for employees working thirty-six (36) hours
to forty-five (45) hours per payroll period; seventy-five percent(75%), for
employees working forty-six (46)to sixty-four (64)hours per payroll period; or
one hundred percent(100%), for employees working sixty-five (65)hours or more
per payroll period. This pro-rated amount is in addition to the regular employee
share.
c) Any money deposited in the Flexible Benefits Account of an employee must be
used during the plan year; otherwise, the remaining balance reverts to the County.
Upon separation, the money will be disbursed in conformance with the rules and
procedures explained to and authorized by the employee at the time of his/her
enrollment.
1.5 Retired Employee Options (for employees initially hired prior to January 1,
2010)
Employees initially hired prior to January 1, 2010, who retire under the provisions of
the County's retirement contract with Ca1PERS may continue to insure themselves
and their eligible dependents for the health benefit portion of the health plan by
advising the Director-Human Resources and advancing the full premium for health
only coverage in a manner prescribed by the Director-Human Resources.
Employees with ten(10)years or more of cumulative service with Butte County who,
upon termination, immediately retire under the provisions of the County's contract
with Ca1PERS shall be eligible for the health benefit only coverage for themselves
(employee only) to Medicare Supplemental Qualifying Age. Under the following
4
conditions, Ca1PERS members subject to this Resolution shall be entitled to twelve
(12)months of reimbursable health premiums immediately following retirement.
In addition, miscellaneous members are permitted one of the following choices:
i. To receive one (1) month of reimbursable health only premium for each
day (eight hours) of sick leave on accrual at the date of retirement; or
ii. To receive one (1) month of reimbursable health only premium for each
two and one-half{2 1/2) days in excess of thirty (30) days accrued sick
leave to cover both employee and spouse to Medicare Supplemental
Qualifying Age; or
iii. One (1) month of reimbursable health plan benefits {employee only) will
be granted for each day of accrued sick leave until the sick leave credit is
exhausted or the employee reaches Medicare Supplemental Qualifying
Age; and one (1) month of reimbursable health plan benefits for each one
and one-half days in excess of thirty(30) days accrued sick leave to cover
employee's spouse until the sick leave credit is exhausted or spouse
reaches Medicare Supplemental Qualifying Age.
Enrollment of employee's spouse will be postponed until (a date to be determined),
but only if the spouse is eligible for enrollment to the health plan, effective that date,
pursuant to the Health Insurance Portability and Accountability Act (HIPAA). This
election is irrevocable and will revert to employee only coverage if employee's spouse
is not eligible for enrollment on the effective date cited above pursuant to HIPAA.
The sick leave originally allocated for the coverage of the employee's spouse shall be
forfeit if the employee's spouse is not enrolled in the health plan on the effective date
cited above. Right to continuation of health coverage above is in addition to any
rights the employee is entitled to under COBRA.
1.6 Retired Employee Options (for employees initially hired January 1, 2010 or
later)
Notwithstanding the provisions of 1.5, employees initially hired January 1, 2010 or
later, who elect to receive one month of reimbursable health-only premium in
exchange for sick leave on accrual as outlined in i,ii,and iii immediately above, shall
receive county premium contribution at the rate of the HMO, Delta DPO, and Vision
Service Plan premiums for such coverage.
5
PASSE, ANI ADOPT E II by the Board of Supervisors, of the County of Butte, State of
California, at a regular meeting of said Board, held on the 24th day of November, 2015 by the
following vote:
AYES: Supervisors Connelly, Wahl, Kirk, Lambert and Chair Teeter
NOES: None
ABSENT: None
NOT V II TING: None
r-)r
Doug Teeter, Chair - utte County
!oard of Supervisors
ATTEST:
Paul Hahn
Chief Adminigtfpie Officer and fierk-efthe-Board of Supervisors
I'y /
6