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'0#46);700ier)ti,ter, Resolution No. 15499
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. S tiLUTION - iE PIE C i NTY IF i UTTE
Rl'i GAR 1 -ING SALARY AND 1 ENEFITS 0
I UTTE COUNTY A P I INTE illi ill-i PA i T i ENT i i EA i S
Wi iE' 'AS, t utte County Appointed Dep tment Heads are exempt from the Merit
System and some employee benefits provisions of the Personnel Rules; and
Vli/HE I i AS, the Butte County t oard of Supervisors grants benefits to Appointed
Department eads that are the same as or similar to those provided to classified employees, and
WHEREAS, it is the intent of the Board of Supervisors that Appointed Department
Heads' benefits be standardized where allowed by law or this policy, unless otherwise provided
for by individual contract; and
WHEREAS, resolution 13-066 formerly specified the salary and benefits entitled to
Appointed Department Heads.
NOW, Ti E- 'FO n i „, 11:E IT RES,S LVE it by the Board of Supervisors of the County
of Butte, State of California, that this resolution supersedes and replaces Resolution Number 13--
066 except where Resolution Number 13-066 applies to an Appointed Depal mel t Head by
incorporation into his or her contract, in which case the terms of the contract control.
NOW, il HE i ORE, iti E IT FU T i 1E iR ES* VE , that, effective the first full pay
period following adoption of this resolution, Appointed Departure t Head benefits shall be as
follows unless otherwise specifically provided for differently i an individual's contract:
1. Vacation Leave Accrual a id Use
Amount of Continuous County Service Lamed at the Rate of:
Up to 5 years of service 15 days per year (120 hours)
Beginning of 6th year through end of 10th year of service 20 days per year(160 hours)
Beginning of 1 year through end of 20th year of service 25 days per year(200 hours)
21 years and over 27 days per year (216 hours)
a. Appointed Department Heads shall accrue vacation leave at the rates set forth above and
shall be allowed to accumulate years of service from any position of employment held in
the County of Butte. Appointed Department Head vacation accruals may not exceed
twice the annual accrual at the start of the first pay period in a calendar year. If the
Appointed Department Head is unable to take the scheduled vacation during a calendar
year due to unusual circumstances which result in his/her accumulation limit being
exceeded, or in the three month grace period following the beginning of the calendar year
because of emergency needs of the County, the Appointed Department Head shall be paid
for the excess vacation accrual upon the Board of Supervisor's approval.
b. All accumulated vacation on record shall be paid at the time of separation from
employment.
c. Vacation Buy Back
Appointed Department Heads shall have the option of requesting pay in lieu of time off
for up to a maximum of 144 hours of vacation time each calendar year in increments of
eight (8) hours. Such requests are subject to the approval of the Chief Administrative
Officer and availability of funds.
d. If an employee of the County promotes from classified service to an Appointed
Department Head position, and there is no break in service by so doing, the employee
may opt to have their accrued vacation leave balance on record transfer with the
employee into the Appointed Department Head position. Under this provision, the hours
that are in excess of the maximum allowable may not be transferred, but instead shall be
paid out. Vacation hours shall continue to accrue from the initial, continuous, date of
hire.
2. Sick Leave Accrual and Use
a. Appointed Department Heads shall be credited with sick leave at the rate of one day per
month without limit and may use it in case of sickness or disability or for critical illness
of an immediate family member(3.6923 hours per biweekly pay period).
b. On retirement or separation in good standing from County employment, the Appointed
Department Head may be paid for any sick leave over 30 days at one-half the normal rate
up to a maximum of$3,000, or may apply the leave time to service credit for retirement
purposes.
Page 2 of 12 December 2015
3. Holiday Leave
Appointed Department Heads who are on compensated status both before and after a
designated holiday shall receive compensation for the holiday.
4. Family Care & Medical Leave
Appointed Department Heads are eligible for Family Medical Leave, California Family
Rights Leave, and/or Pregnancy Disability Leave as provided for by law and as described
in the Medical Leave Policy contained in the Personnel Rules.
5. Administrative Leave
Appointed Department Heads accrue paid administrative leave at the rate of 10 days per
year(3.0769 hours per biweekly pay period)to a maximum of 44 days.
6. Bereavement Leave
Whenever a Appointed Department Head believes it necessary to be absent from duty
because of the death of a member of the individual's "immediate family" as defined in
the Personnel Rules, the Appointed Department Head may be absent for five working
days with pay for each occasion. Any time used in this manner shall not be charged to
sick leave or vacation, but shall be documented and recorded as bereavement leave. In
the ease of the deaths of individuals other than those defined as immediate family who
were living in the Appointed Department Head's household as family members, approval
for the use of bereavement leave shall be on a case-by-case basis at the sole discretion of
the Chief Administrative Officer.
7. Retirement Plan
Participation in the retirement plan shall be consistent with the requirements of the
California Public Employees' Pension Reform Act of 2013 as it is currently enacted and
as it is amended in the future, and its implementing regulations, referred to hereinafter
collectively as "PEPRA". To the extent PEPRA conflicts with any provision of this
Resolution, PEPRA will govern.
a. "New Members" - For purposes of this section "New Member" is defined by PEPRA
to be any of the following (statutory reference is to the California Government Code):
(1) An individual who becomes a member of any public retirement system for the first
time on or after January 1, 2013, and who was not a member of any other public
retirement system prior to that date.
(2)An individual who becomes a member of a public retirement system for the first
time on or after January 1, 2013, and who was a member of another public
retirement system prior to that date, but who was not subject to reciprocity under
subdivision(c) of Section 7522.02.
Page 3 of 12 December 2015
(3)An individual who was an active member in a retirement system and who, after a
break in service of more than six months, returned to active membership in that
system with a new employer. For purposes of this subdivision, a change in
employment between state entities or from one school employer to another shall not
be considered as service with a new employer.
Appointed Department Heads who are "New Members", as defined above, are eligible to
participate in the County retirement program as contracted through the California Public
Employees' Retirement System ("Ca1PERS"). The retirement program is integrated with
Social Security and the retirement benefit is based on the highest average annual
compensation over a three-year period and the 2% @ 62 formula (2.7% @ 57 safety
formula for the Chief Probation Officer)
b. "Classic Members" - For purposes of this section "Classic Member" is defined as a
member who does not meet the definition of a "New Member" as defined by PEPRA.
Appointed Department Heads who are "Classic Members", as defined above, are eligible
to participate in the County retirement program as contracted through the California
Public Employees' Retirement System ("CaIPERS"). The retirement program is
integrated with Social Security and the retirement benefit is based on the highest single
year of salary and on the 2% @ 55 formula (2% @ 50 safety formula for the Chief
Probation Officer).
c. Retirement Contribution
Non-Safety Classifications:
"Classic Members": Effective the first full pay period including January 1, 2013,
Appointed Department Heads will pay on a pre-tax basis seven percent (7%) of salary
for the employee share of his/her CaIPERS pension.
"New Members": Effective the pay period including January 1, 2013, Appointed
Department Heads shall pay an amount that is equal to one half(1/2) the normal cost
of his/hers Ca1PERS pension, or the current contribution rate of similarly situated
employees, whichever is greater.
Safety Classifications:
"Classic Members": Effective the pay period including January 1, 2013, the Chief
Probation Officer will pay on a pre-tax basis nine percent (9%) of salary for the
employee share of his/her Ca1PERS pension.
"New Members": Effective the pay period including January 1, 2013, the Chief
Probation Officer shall pay an amount that is equal to one half(1/2) the normal cost
of his/hers Ca1PERS pension, or the current contribution rate of similarly situated
employees, whichever is greater.
Page 4 of 12 December 2015
8. Unemployment Insurance
Unemployment insurance is provided according to State law. The Chief Administrative
Officer is not covered by unemployment insurance.
9. Health,Dental,Vision and Life Insurance
a. Participation.
Appointed Department Heads are entitled to participate in a County sponsored Health
Plan including dental, vision, and life insurance elements. All Appointed Department
Heads assigned to a (1/2) one-half time or more position and the Appointed Department
Heads' dependents shall be entitled to participate in the county-sponsored group health
plan. Eligible Appointed Department Heads enrolling in the plan within (30) thirty days
following their appointment will be covered subject to the provisions of this resolution
and the contract limitations with the carrier. Appointed Department Heads enrolling after
the (30) thirty-day enrollment period will be approved only upon evidence of insurability.
b. Premium.
Unless provided otherwise by an Appointed Department Head's contract, Appointed
Department Heads shall pay their share (as established annually) of the total monthly
premium for employee and dependent coverage to be paid through a payroll deduction,
unless otherwise specified in this section. To be eligible for premium sharing, an
employee must have no less than the total of(10) ten days of compensated employment
occurring within the (2) two regular pay periods immediately preceding the pay period
from which the premium deduction is made. Appointed Department Heads with less than
the required compensated days of employment may continue coverage by advancing to
the Director-Human Resources the total premium amount for the month. For the purpose
of this section only, an Appointed Department Head on an approved industrial disability
leave of absence, who is receiving temporary disability payments from the compensation
insurance fund, shall be considered in full-compensated employment status. A covered
Appointed Department Head granted an approved non-compensated leave of absence
may continue health insurance coverage by advising the Director-Human Resources and
advancing to the Director-Human Resources each month the total monthly premium cost.
c. Description.
The Butte County Flexible Benefits Plan (hereafter "Cafeteria Plan") is available to all
Appointed Department Heads. There will be two (2) participation levels, identified as
Option "A" and Option "B" as per Section 9. d. below. Once the selection is made, it will
remain in force until the next open enrollment period. The fee for a third party
administrator will be paid by the County.
Page 5 of 12 December 2015
d. Participation Levels.
Option A- CORE PLAN
Appointed Department Heads are entitled to the following amounts which includes the
required minimum health contribution, if any. If the Appointed Department Head elects
medical coverage, then the Appointed Department Head must participate in a dental plan
option and the vision insurance (Core Plan). The County will pay to Appointed
Department Heads' Flexible Benefit Account the following amounts:
Effective the first billing cycle for the County sponsored health plan with 2016 calendar
year premiums the County contribution will be as follows:
Employee only $543.78
Employee plus one $1,002.30
Family $1,288.41
Effective the first billing cycle for the County sponsored health plan with 2017 calendar
year premiums the County contribution will be as follows:
Employee only $624.78
Employee plus one $1,083.30
Family $1,369.41
The contributions listed above will first be applied to health insurance premiums with any
remaining amount going next to dental and then to vision premiums.
Appointed Department Heads that have elected to participate in the "Core Plan" can also
elect to participate in optional benefits. If the Appointed Department Head has any
surplus Flexible Benefit Account credits after making all elections required to participate
in the health insurance, the Appointed Department Head can use that surplus toward the
Flexible Benefit Options. Appointed Department Heads that wish to participate in the
optional benefits in the plan, with the exception of the cash back option, but do not have
any surplus credits, can elect to have pre-tax payroll deductions in an amount to cover the
cost of their elections.
Premium Holiday: In the event that a "premium holiday" is declared by the County's
health plan administrator or provider in which health plan premiums are not required to
be paid for a period of time, the following shall occur:
a) the County shall retain ownership and sole rights to the County's monthly
contributions, as stated above, for this period;
b) employees shall not be required to contribute their portion of monthly premiums
for this same period.
Option B - FLEXIBLE BENEFIT OPTIONS
Page 6 of 12 December 2015
Appointed Department Heads who elect not to participate in Option A will be asked to
sign a waiver and will be required to provide proof of medical insurance. They will have
an opportunity to participate in the Flexible Benefit Options listed in the Flexible Benefit
Options Exhibit.
Effective January 2009, the Employer Flex Credit amount will be Four hundred three and
thirty-four cents ($403.34) per month. Appointed Department Heads hired on or after
January 1, 2016, will receive an employer flex credit monthly contribution of Two
Hundred Dollars ($200)per month for employees who elect Option B.
Appointed Department Heads can use this contribution toward any of the Flexible Benefit
Options listed in the Flexible Benefits Options Exhibit.
Appointed Department Heads that wish to participate in the Flexible Benefits Option,
with the exception of the cash back option, but do not have sufficient flex credits, can
elect to have pre-tax payroll deductions in an amount to cover the cost of their elections.
e. Administration.
➢ No benefits will be paid to Appointed Department Head in Option B until proof of
insurance is on file in the Human Resources Department.
➢ All Appointed Department Heads and the Appointed Department Head's dependents
including registered domestic partner (effective January 1, 2005) pursuant to Family
Code Section 297.5 shall be entitled to participate in the County's Flexible Benefits
Plan. If Appointed Department Head assumes a part-time schedule, such Appointed
Department Head will receive proportional benefits. For purposes of benefit plan
eligibility, any Appointed Department Head assigned to a one-half (1/2) time or
more position, and the Appointed Department Head's dependents, shall be entitled to
participate in the County's Flexible Benefits Plan. Appointed Department Heads
working less than full-time, shall receive prorated flex benefit contributions
rounding to the nearest one-quarter time; i.e., either fifty percent (50%), for
Appointed Department Heads working thirty-six (36) hours to forty-five (45) hours;
seventy-five percent (75%), for Appointed Department Heads working forty-six (46)
to sixty-four (64) hours; or one hundred percent (100%), for Appointed Department
Heads working sixty-five (65) hours or more.
➢ Any money deposited in the Flexible Benefits Account of an Appointed Department
Head must be used during the plan year; otherwise, the remaining balance reverts to
the County.
f. Retired Employee Options.
Appointed Department Heads initially appointed prior to December 8, 2009, retiring in
good standing before age 65 from the County of Butte may continue to cover themselves
and eligible dependents under the health plan as provided in Personnel Rules section
Page 7 of 12 December 2015
labeled Health Plan. The county shall pay the full premium for such coverage until the
retiree becomes 65 years of age or is covered by another governmental or employer-paid
health plan. Application for post-retirement health coverage shall be made to the
Director-Human Resources, prior to the official termination date of county service, in a
manner and form prescribed by the Director.
Appointed Department Heads who are initially appointed December 8, 2009 or later, with
five (5) years or more of cumulative service with Butte County, retiring in good standing
before age 65 from the County of Butte may continue to cover themselves and eligible
dependents under the health plan. The county shall pay a premium contribution at the
rate of the HMO, Delta DPO, and Vision Service Plan premiums for such coverage until
the retiree becomes 65 years of age or is covered by another governmental or employer-
paid health plan. Application for post-retirement health coverage shall be made to the
Director-Human Resources, prior to the official termination date of county service, in a
manner and form prescribed by the Director.
g. Life Insurance.
Life Insurance is provided for Appointed Department Heads in the amount of $25,000.
Purchase of supplemental life insurance is also available at group rates.
10. Deferred Income Plan
Appointed Department Heads may participate in an IRS Section 457 Deferred
Compensation Plan up to the maximum allowed by the law.
11. Travel Allowance and Mileage Reimbursement
a. Monthly Mileage Allowance. Appointed Department Heads shall be provided a monthly
mileage allowance of six-hundred and twenty dollars ($620.00) per month for all within-
County travel. Additionally, all Appointed Department Heads shall be reimbursed at the
current IRS allowable rate for all work related travel in his or her private vehicle outside
of the County. Appointed Department Heads who have County assigned emergency
vehicles which are available for their use during non-business hours are not eligible for
this allowance.
Travel Policy and Meal reimbursement. Appointed Department Heads shall comply with
the Travel Policy contained in the Personnel Rules.
12. Cell Phone Allowance
a. Appointed Department Heads may opt to be provided a County-owned cell phone for
business purposes. Any personal charges incurred while using the County-provided cell
phone must be reimbursed to the County Auditor-Controller on a monthly basis.
OR
Page 8 of 12 December 2015
b. Appointed Department Heads may opt to receive a monthly cell phone allowance of
seventy dollars ($70.00) for use of a privately owned cell phone to conduct County
business.
13. Reimbursement for Professional Designations
a. Appointed Department Heads who are in one of the following groupings shall be eligible
to have paid on their behalf or be reimbursed for 100% of the professional license and
certification fees required as a prerequisite to their position:
• Attorneys
• Physicians
• Psychiatrists
• Registered Engineers
• Registered Nurses
• Microbiologists
• Certified Public Accountant
b. Dues for all Appointed Department Heads to a local service club may be reimbursed
100% for said dues.
14. Employee Assistance Program
Appointed Department Heads and eligible family members are entitled to participate in
County's Employee Assistance Program in accordance with the terms of the agreement
between the County and the vendor. Services available to employees and eligible family
members include but are not included to the following:
• Marital and family problems • Relationship issues
• Alcohol Abuse • Drug dependency
• Financial and credit concerns • Emotional problems and stress
• Child care • Elder care
• Pre-retirement planning • Federal taxpayer problems
• Legal issues and questions • Interpersonal conflicts
15. Long Term Disability Insurance
Appointed Department Heads are covered by Long Term Disability Insurance, which
provides for disability income protection with a guarantee replacement of 60% of the
monthly earning up to a maximum of five thousand dollars ($5,000) per month,
beginning on the 91' day of disability with benefits payable for illness or accident to age
65. This policy provides for a ninety(90) day waiting period.
Page 9 of 12 December 2015
16. Severance NIA
The Board of Supervisors may unilaterally elect to terminate an Appointed Department
Head's employment without cause and without reason at any time during the period of
the individual's contract, unless otherwise provided for by statute or contract. Upon such
election of the oard, the actual employment termination date shall not be effective for at
least one hundred eighty (180) days after the date of written notice (unless a different
provision exists in an individual contract in which case the contract's provisions take
precedence).
17. Py,Renewal ad EvaluaticH
a. All Appointed Department Heads except the Chief Administrative Officer and the
County Counsel may receive an annual performance evaluation by the Chief
Administrative Officer, subject to ratification by the Board of Supervisors. The Chief
Administrative Officer and County Counsel may receive annual performance evaluations
directly from the Board of Supervisors.
b. Six months prior to the renewal or extension of an Appointed Department Head's
contract, the Board of Supervisors shall meet with the Appointed epartment Head to
initiate discussions regarding the new contract.
c. Upon renewal of an Appointed Department Head's contract, any change in salary shall be
determined through negotiations between the Appointed 111 epartment Head and the Chief
Administrative Officer, with concurrence of the Board of Supervisors. Such negotiations
will take into consideration past perfor ance and other factors which may include a
market salary survey, the eco omic conditio of the County, and the Wester Cities
Consumer Price Index (CPI),
d. Upon the renewal of the Chief Administrative Officer's contract, and/or County
Counsel's contract, any change in salary shall be determined through negotiations with
the Board of Supervisors. Such negotiations will take into consideration past
performance and other factors which may include a market salary survey, the economic
condition of the County, and the Western Cities Consumer Price Index (CPI).
PASSED AND ADOPTED by the ig o rd of Supervisors of the County of Butte, State
of California, on the 8 ' day of December, 2015 by the following votes:
AYES: Supervisors Connelly, Wahl, Kirk, Lambert and Chair Teeter
NOES: None
ABSENT: None
NOT VOTING: None
Doug Teeter, Chair - Butte County Board of
Supervisors
Page 10 of 12 December 2015
ATTEST:
Paul Hahn
Chief Admirustrate Officer
and Clerk c the,Edard of,SupcKisors
y:
Page t of 12 December 2015
Butte County Flexible Benefits Options Exhibit
Employee A
1. Core Plan(must enroll in all three).
a. A County sponsored medical option.
b. Dental Plan of America or any of the Delta Dental Plan Options.
c. Vision Services Plan.
2. Flexible Benefit Options.
a. For Appointed Department Heads hired on or before December 31,2015,taxable cash
back of up to $403.34/month(based on sufficient flex credits).
b. For Appointed Department Heads hired on or after January 1, 2016,taxable case back of
up to $200/month(based on sufficient flex credits).
c. Pre-Tax spending accounts:
Dependent Care.
Unreimbursed medical expenses.
Employee B
1. Flexible Benefit Options.
d. For Appointed Department Heads hired on or before December 31, 2015, taxable cash
back of up to $403.34/month(based on sufficient flex credits).
e. For Appointed Department Heads hired on or after January 1, 2016,taxable case back of
up to $200/month(based on sufficient flex credits).
a. Pre-Tax spending accounts:
Dependent Care.
Unreimbursed medical expenses.
Page 12 of 12 December 2015