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'4104 r?to Ottrigl',!':(FP II"esolutt.n No. 16-005
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RESOLUTISN OF T, IT COUNTY OF 1,.."UTTE ,'11,"EGA ll't 'IlING
SALARY AN ,l'', ,: ',ENE 1,1ITS FOR APPOINTE,'''':: C ASSIFICATIIIN ',11F
EX,',A CUTIVI1 ASSIS l',IANT, COUNTY SUP t 11,VISO S
"%VHF": ' ,AS, the Board of Supervisors is empowered to establish compensation for appointed
officials; and
W. 'El,''LAS, the classification outlined in the Salary Ordinance of Executive Assistant, County
Supervisor is art "at-will" classification not subject to the County's Merit Systei,: and Personnel 'ules,
except as otherwise provided in this resolution; al,,d
WHE I'EAS, Resolution Number 15-184 specified the benefits for the Executive Assistant,
County Supervisors classification, in addition to those already granted in either the Personnel Rules or
the current Notice of Appointment for each.
NOW,T El EFO : 11, , IE IT RES,S 17,1 D by the I,oard of Supervisors of the County of, lute,
State of California that this resolution supersedes and replaces Resolution Number 115-184.
BE IT FURTHER RES'ILVE It by the '''oard of Supervisors of the County of 11 'utte, State of
California; that the Executive Assistant, County Supervisor classification listed in Section 58 of the
I utte County Salary Ordinance shall be eligible for benefits as described in Section 12 through 12-12
inclusive, of the Personnel Rules, and shall be subject to the County's Travel Policy,Electrical Outages
Policy, Sexual Harassment Policy, and Alcohol and Drug Abuse Policies. If the position is less than a
100% full-time equivalent, Health plan benefits arc as specified below and all other benefits will be
prorated in accordance with the Personnel Rules.
E IT FUT ''E ''' )",,ES., .LVED that the salary and benefits for the Executive Assistant,
County Supervisors classification listed in Section 58 of the Butte County Salary Ordinance shall also
include:
UI COIVIP:,11 NSATI'I'N
1.1 I 11,1 kW Ste', , l'i lace:',,e'',,t
The entrance salary for a new employee shall depend upon the knowledge, skills and
abilities of the new employee on the date of hire and shall be ,i,t the sole discretion of the
Chief Administrative Officer.
L2 Out of Set uence Ste,) I !creases
The Chief Admi,:istrative Officer may grant ut to two out of sequence step increases.
1.3 Lump Sum
Each employee shall receive a one-time, non-recurring payment in the amount of$250
during the second payroll period in December 2015. This payment will be subject to
applicable payroll taxes.
2.0 LEAVE OF ABSENCE
2.1 Vacation Buy Back
Employees shall, have the option of requesting pay in lieu of time off for up to a
maximum of 144 hours of vacation time each calendar year in increments of eight
(8) hours. Such requests are subject to the approval of the Chief Administrative
Officer and availability of funds.
2.2 Accrued Administrative Leave
Employee categorized as "exempt" shall receive administrative leave in lieu of
paid overtime. Administrative leave in lieu of paid overtime shall be
accumulated at a rate of 7 days per year (2.152 hours per biweekly pay period)
to a maximum of 44 (forty-four) days (352 hours). If employee terminates from
the county in good standing, he/she shall be compensated for any administrative
leave accrued under this section, up to the maximum accrued amount.
Usage of administrative leave for paid leave shall be subject to the same
limitations as the use of vacation leave, except that no minimum period of
employment shall be required before administrative leave may be utilized or
cash payment made following the end of each calendar year.
3.0 RETIREMENT
3.1 Ca1PERS Retirement Plan
Employees are eligible to participate in the County retirement program as
contracted through the California Public Employees' Retirement System
("Ca1PERS"). The retirement program is integrated with Social Security.
Participation in the retirement plan shall be consistent with the requirements of
the California Public Employees' Pension Reform Act of 2013 as it is currently
enacted and as it is amended in the future, and its implementing regulations,
referred to hereinafter collectively as "PEPRA". To the extent PEPRA conflicts
with any provision of this Resolution, PEPRA will govern.
a. "New Members" - For purposes of this section "New Member" is defined by
PEPRA to be any of the following (statutory reference is to the California
Government Code):
(1) An individual who becomes a member of any public retirement system for
the first time on or after January 1, 2013, and who was not a member of any other
public retirement system prior to that date.
(2) An individual who becomes a member of a public retirement system for the
first time on or after January 1, 2013, and who was a member of another public
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retirement system prior to that date, but who was not subject to reciprocity under
subdivision (c) of Section 7522.02.
(3) An individual who was an active member in a retirement system and who,
after a break in service of more than six months, returned to active membership
in that system with a new employer. For purposes of this subdivision, a change in
employment between state entities or from one school employer to another shall
not be considered as service with a new employer.
Employees who are"New Members", as defined above, are eligible to participate
in the County retirement program as contracted through the California Public
Employees' Retirement System ("CaIPERS"). The retirement program is
integrated with Social Security and the retirement benefit is based on the highest
average annual compensation over a three-year period and the 2% @ 62 formula.
b. "Classic Members": For purposes of this section"Classic Member"is defined
as a member who does not meet the definition of a "New Member" as defined by
PEPRA. Employees who are "Classic Members", as defined above, are eligible
to participate in the County retirement program as contracted through the
California Public Employees' Retirement System ("Ca1PERS"). The retirement
program is integrated with Social Security and the retirement benefit is based on
the highest single year of salary and on the 2% @ 55 formula.
3.1.1 Retirement Contribution
"Classic Members": Effective the first full pay period including January
1, 2013, employees will pay on a pre-tax basis seven percent (7%) of
salary for the employee share of his/her Ca1PERS pension.
"New Members": Effective the pay period including January 1, 2013,
employees shall pay an amount that is equal to one half{1/2) the normal
cost of his/hers CaIPERS pension, or the current contribution rate of
similarly situated employees,whichever is greater.
3.2 Retirement Credit for Sick Leave
The Ca1PERS contract allows unused accumulated sick leave to be converted to
service time per the applicable provisions of the California Government Code.
This option is available to all employees and limited, for those employees who do
not use all of their accrued sick leave conversion option for sick leave buy-back
or health plan coverage, to that portion of the sick leave not actually used for the
selected option.
An employee may,upon retirement form the County under Ca1PERS,use any sick
leave accumulation not used as part of the calculated options for cash out or sick
leave conversion as service time, an accordance with the Ca1PERS formula.
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4.0 HEALTH AND INSURANCE
4.1 Health Plan
Employee Health Plan Eligibility.All regular employees assigned to a one-half(1/2)time
or more position and the employee's dependents, including registered domestic partner,
shall be entitled to participate in the County-sponsored group Cafeteria Plan. Employees
working less than full-time and hired after November 1, 1987, shall receive prorated
health contributions rounding to the nearest one quarter time; i.e., either fifty percent
(50%), seventy-five percent (75%), or one hundred percent (100%) of the County
contribution for full-time employees. Eligible employees enrolling in the program within
sixty (60) days following their appointment will be covered subject to the contract
limitation with the health plan carriers. Coverage shall commence when the employee is
eligible for coverage under PERS rules and the health plan carriers' rules. Employees
enrolling after the sixty (60) day enrollment period will be eligible for coverage on the
first day of the month following a ninety (90) day waiting period which will begin upon
receipt of all necessary enrollment documents by the Human Resources Department,
unless the employee can certify a qualifying loss of other coverage.
4.2 Description
The Butte County Flexible Benefits Plan consisting of the Tax Deferred Medical
Premium option, the Dependent Care Reimbursement option and the un-reimbursed
Health Care Cost option, (hereafter "Cafeteria Plan") is available to all employees in
regular-help positions (hereafter "employee"). There will be two (2) participation levels,
identified as Employee "A" and Employee "B" as per Section 1.3. Once the selection is
made, it will remain in force until the current calendar year end and when a selection is
made during the following year's open enrollment period. The fee for a third party
administrator will be paid by the County. The medical premium option (employee
enrolled in health plan) will be the default option and remain in effect until and/or unless
changed by the employee.
The basic group term life insurance will continue to be provided at County expense and
will not be part of the Cafeteria Plan.
4.3 Participation Levels
Employee A - CORE PLAN
The County shall pay the amounts set forth below toward premium for health insurance
coverage elected through PERS. These amounts are inclusive of the PERS minimum
health contribution. If the employee elects medical coverage, then the employee must
participate in a dental plan option and the vision insurance(Core Plan)effective the month
following adoption of this resolution. The County will pay to Employee's Flexible Benefit
Account the following amounts:
Effective the first billing cycle for Ca1PERS medical with 2016 calendar year premiums
the County contribution will be as follows:
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Employee only $ 543.78
Employee plus one $1,002.30
Family $1,288.41
Effective the first billing cycle for Ca1PERS medical with 2017 calendar year premiums
the County contribution will be as follows:
Employee only $ 624.78
Employee plus one $1,083.30
Family $1,369.41
The contributions listed above will first be applied to health insurance premiums with any
remaining amount going next to dental and then to vision premiums.
Employees that have elected to participate in the "Core Plan" can also elect to participate
in optional benefits. If the employee has any surplus Flexible Benefit Account credits
after making all elections required to participate in the health insurance, the employee
can use that surplus toward the Flexible Benefit Options listed in the Flexible Benefit
Options Exhibit. Employees that wish to participate in the optional benefits in the plan,
with the exception of the cash back option, but do not have any surplus credits, can elect
to have pre-tax payroll deductions in an amount to cover the cost of their elections.
Premium Holiday: In the event that a "premium holiday" is declared by the County's
health plan administrator or provider in which health plan premiums are not required to
be paid for a period of time, the following shall occur:
a) the County shall retain ownership and sole rights to the County's monthly
contributions, as stated above, for this period;
b) employees shall not be required to contribute their portion of monthly
premiums for this same period.
Option B - FLEXIBLE BENEFIT OPTIONS
Employees who elect not to participate in Option A will be required to sign a waiver and
to provide proof of qualified medical insurance (see Section 1.4). They will have an
opportunity to participate in the Flexible Benefit Options listed in the Flexible Benefit
Options Exhibit.
Employees hired on or before December 31, 2013, will receive an employer flex credit
monthly contribution of Four Hundred Three Dollars and Thirty-Four Cents ($403.34)
per month for "employees" who elect Option B. Employees hires on or after January 1,
2014, will receive an employer flex credit monthly contribution of Two Hundred Dollars
($200)per month for employees who elect Option B.
Employees can use this contribution toward any of the Flexible Benefit Options listed in
the Flexible Benefits Options Exhibit. Employees that wish to participate in the optional
benefits in the plan, with the exception of the cash back option, but do not have any
surplus credits, can elect to have pre-tax payroll deductions in an amount to cover the cost
of their elections.
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One time cash disbursement: Those employees who have elected to
participate, and qualify as of December, 2015, in cash-back in lieu of
health insurance for benefit year 2016, will receive a one-time
disbursement of six hundred dollars ($600.00) on the second payday in
December, 2015. This disbursement will be included in the employee's
regular paycheck and will be subject to payroll deductions.
Should an employee elect to participate in cash-back, receive the $600
one-time disbursement,and at some point during calendar year 2016 enroll
in County sponsored health insurance, the employee shall repay a pro-
rated portion of the $600 one-time disbursement back to the County based
on the number of months the employee will be participating in County
sponsored health insurance. Repayments will be made on a monthly basis
at a rate of$50.00 per month for all applicable payments.
Affordable Care Act: Should it be determined that it is unlawful to
provide such benefits to employees who opt out of County sponsored
health insurance and enroll in healthcare via Covered California, the
County will meet with the employees in the Executive Assistant, County
Supervisor classification to discuss the impacts.
The County shall meet and discuss any impacts that the Affordable Card
Act Excise Tax may have on either of the parties.
4.4 Administration
a) No benefits will be paid to employees in Option B until proof of qualified insurance
is on file in the Human Resources Department. Qualified insurance is a plan which
qualifies under the Patient Protection and Affordable Care Act.
b) Part-time regular help employees will receive proportional benefits as provided in
the Memorandum of Understanding. For purposes of benefit plan eligibility, all
employees assigned to a one-half (1/2) time or more position, who are in a
compensated status or uncompensated status on a qualified leave of absence, and
the employee's dependents,including registered domestic partner,effective January
1, 2005 pursuant to Family Code Section 297.5 shall be entitled to participate in the
county's Flexible Benefits Plan. Employees working less than full-time, with no
qualifying leave or accrued leave usage, shall receive prorated benefits or pro-rated
funding of county share, rounding to the nearest one-quarter time; i.e., either fifty
percent(50%), for employees working thirty-six (36) hours to forty-five (45)hours
per payroll period; seventy-five percent (75%), for employees working forty-six
(46)to sixty-four(64)hours per payroll period; or one hundred percent(100%), for
employees working sixty-five (65)hours or more per payroll period. This pro-rated
amount is in addition to the regular employee share.
c) Any money deposited in the Flexible Benefits Account of an employee must be
used during the plan year; otherwise, the remaining balance reverts to the County.
Upon separation, the money will be disbursed in conformance with the rules and
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procedures explained to and authorized by the employee at the time of his/her
enrollment.
4.5 Retired Employee Options (for employees initially hired prior to January 1,
2010)
Employees initially hired prior to January 1,2010, who retire under the provisions of
the County's retirement contract with CaIPERS may continue to insure themselves
and their eligible dependents for the health benefit portion of the health plan by
advising the Director-Human Resources and advancing the full premium for health
only coverage in a manner prescribed by the Director-Human Resources.
Employees with ten(10)years or more of cumulative service with Butte County who,
upon termination, immediately retire under the provisions of the County's contract
with Ca1PERS shall be eligible for the health benefit only coverage for themselves
(employee only) to Medicare Supplemental Qualifying Age. Under the following
conditions, Ca1PERS members subject to this Resolution shall be entitled to twelve
(12) months of reimbursable health premiums immediately following retirement.
In addition, miscellaneous members are permitted one of the following choices:
i. To receive one (1) month of reimbursable health only premium for each
day (eight hours) of sick leave on accrual at the date of retirement; or
ii. To receive one (1) month of reimbursable health only premium for each
two and one-half(2 1/2) days in excess of thirty (30) days accrued sick
leave to cover both employee and spouse to Medicare Supplemental
Qualifying Age; or
iii. One (1) month of reimbursable health plan benefits (employee only) will
be granted for each day of accrued sick leave until the sick leave credit is
exhausted or the employee reaches Medicare Supplemental Qualifying
Age; and one (1) month of reimbursable health plan benefits for each one
and one-half days in excess of thirty(30) days accrued sick leave to cover
employee's spouse until the sick leave credit is exhausted or spouse
reaches Medicare Supplemental Qualifying Age.
Enrollment of employee's spouse will be postponed until (a date to be determined),
but only if the spouse is eligible for enrollment to the health plan, effective that date,
pursuant to the Health Insurance Portability and Accountability Act (HIPAA). This
election is irrevocable and will revert to employee only coverage if employee's spouse
is not eligible for enrollment on the effective date cited above pursuant to HIPAA.
The sick leave originally allocated for the coverage of the employee's spouse shall be
forfeit if the employee's spouse is not enrolled in the health plan on the effective date
cited above. Right to continuation of health coverage above is in addition to any
rights the employee is entitled to under COBRA.
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4.6 Retired Employee Options (for employees initially hired January 1, 2010 or
later)
Notwithstanding the provisions of 1.5, employees initially hired January 1, 2010 or
later, who elect to receive one month of reimbursable health-only premium in
exchange for sick leave on accrual as outlined in i, ii,and iii immediately above, shall
receive county premium contribution at the rate of the HMO, Delta DPO, and Vision
Service Plan premiums for such coverage.
4.7 Disability Insurance
a) Employee shall be required to participate in the Disability Insurance Plan.
Premiums will be paid totally by the employee through payroll deduction.
b) The Disability Insurance Plan shall be integrated with the County's sick leave plan
and the employee shall be allowed to use all accrued time available in addition to
sick leave for each disability.
c) An employee receiving disability benefit payments who fails to provide the
Director-Human Resources within thirty (30) days of the onset of the disability a
copy of the approval of disability benefits, shall be deemed in violation of the terms
of this agreement and the Director-Human Resources shall immediately forward to
the disability benefits carrier a report indicating that the employee had received full
sick leave,vacation, CTO,and/or administrative leave to the maximum allowed,for
the time in question.
5.0 EMPLOYEE ASSISTANCE PROGRAM
Employee and eligible family members are entitled to participate in County's Employee
Assistance Program in accordance with the terms of the agreement between the County
and the vendor. Services available to employees and eligible family members include
but are not included to the following:
• Marital and family problems • Relationship issues
• Alcohol Abuse • Drug dependency
• Financial and credit concerns • Emotional problems and stress
• Child care • Elder care
• Pre-retirement planning • Federal taxpayer problems
• Legal issues and questions • Interpersonal conflicts
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ASSE ANI A OPT I by the Board of Supervisors, of the County of Butte, State of
California, at a regular meeting of said Board, held on the 12th day of January, 2016 by the followi g
vote:
AYES: Supervisors Connelly, Wahl, Lambert, Kirk and Teeter
NOES: None
ABSENT: None
NF VOTING: None
Qd C vi
ill Co, nelly, Chair - B4tte County
Board of Supervisors
ATTEST:
II
all ahn
Chief Administradve Officer and,C1-erk,of the Board of Supervisors
7`--
By DiepUty
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