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� '�` �` Butte County Board of Supervisors Agenda Item:
Agenda Transmittal 3.02
Subject: Contract with Youth With A Mission - Springs of Living Water
Department: Behavioral Health Meeting Date Requested: 1/8/13
Contact: Anne Robin Phone: 891-2850 Regular Agenda ❑ Consent Agenda
Department Summary: (Information provided in this section will be included on the agenda.Attach explanatory memorandum and
other background information as necessary).
Youth With A Mission -Springs of Living Water is a conference grounds at Richardson Springs, Chico. They provide
accommodations and meals for conference participants.
The Butte County Department of Behavioral Health requests approval from the Board of Supervisors to enter into an
agreement with Youth With A Mission -Springs of Living Water to provide accommodations and meals for high school
students attending the High School Reach for the Future Conference. The term of the agreement will begin March 7, 2013
and will terminate March 9, 2013. The maximum financial obligation under this agreement shall not exceed $34,829.
Fiscal Impact:
This contract will be funded by Substance Abuse Prevention and Treatment (SAPT)funding and Mental Health Services Act
(MHSA)funding. There is no impact to the County General Fund.
Personnel Impact:
Does not apply.
Action Requested:
Approve the agreement and authorize the Chair to sign subject to review by County Counsel and Auditor-Controller.
Administrative Office Review: Sang Kim, Deputy Chief Administrative Officer
FACILITY USE AGREEMENT
Between
COUNTY OF BUTTE
And
YOUTH WITH A MISSION -SPRINGS OF LIVING WATER
FY 2012-2013
WITH: Youth With A Mission—Springs of Living Water
15850 Richardson Springs Road
Chico,CA 95973
Contact: Sarah Bocht, 893-6750 Ext. 302
SERVICE: Use of facility for"High School Reach for the Future Leadership Conference,"per attached
Conference Agreement,which by reference is made part of this Agreement.
TERM: March 7,2013—March 9,2013
AMOUNT: $34,829—Not to Exceed Maximum Compensation
Anne Robin, MFT, Director Date
Butte County Department of Behavioral Health
Chair, Butte County Board of Supervisors Date
Paul Hahn, Chief Administrative Officer Date
by the Clerk of the Board of Supervisors
Approved as to budgetary control,Contracts Division, by
Approved as to form,County Counsel,by:
CONTRACTOR: Youth with A Mission-Springs of Living Water
BUDGET ACCOUNT:541-011/012 538
COST CENTER: SL/SP
CONTRACT MONITOR:Campbell
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SPRINGS OF LIVING WATER,
YOUTH WITH A MISSION
NORTHERN CALIFORNIA
CONFERENCE AGREEMENT
BETWEEN APPLICANT AND YOUTH WITH A MISSION
Date:December 3,2012
SPONSORSHIP AND DATES
1.Conference Name:Reach for the Future Leadership Conference Type:High School
a. Sponsoring church or organization Butte County Department of Behavioral Health
b. Person responsible for Conference business:Danelle Campbell
Address:260 Cohasset Suite 130 City/State:Chico,CA Zip:95926-2118 Telephone:891-2891
2. Conference Dates Beginning:March 7,2013 Ending:March 9,2013
3. Meals to begin with: Meal Dinner Day:Thursday Date:3/7/13 Time:5 PM
Meals to end with: Meal Lunch Day:Saturdav Date:3/9/13 Time:11:45 AM
GUARANTEE
4. Guaranteed minimum number:125 Maximum number:357
5. The above guarantee may not be changed except by a written mutual agreement between Youth With A Mission(hereafter referred to as YWAM)
and my group. Permission must be granted by the Conference Director to exceed the maximum number.
6. We(the above named group/conference)agree to inform YWAM of the final actual number of conferees that will be in attendance no later than
7 days prior to the start of the conference.
7. We agree to pay the full minimum amount due even if our conference falls below the guaranteed minimum for part or all of our conference. We
understand YWAM may have refused other groups'use of the facilities based on the guaranteed minimum attendance in this agreement.
8. The group rate: 40 persons or less N/A
The rate per person: 41 persons or more
For 2 nights and 6 meals
Final count must be confirmed by 7 days prior to start of the conference,whereby a Pre-Invoice Billing will be generated to assist your final
payment.
Assigned Housing: to be confirmed by February 21,2013
Assigned Meeting Rooms:to be confirmed by February 21,2013
9. The minimum amount due is1$ 1,250.
The maximum amount due shall not exceed$34,829. A contract amendment shall be required if total charges exceed the maximum amount due.
Final itemized invoice shall be calculated using the rate specified in Item 8 above and the following: Unscheduled meals: Breakfast$6.00,
Lunch$7.00,Dinner$8.00;Extra night charge: $40 per person;Speaker lodging charge: $40 per person per night for full service;
Projector use:$70;Copies: $.15 per copy;$2.50 per fax;Transient Occupancy Tax: 2.4%.
11. The Advance Deposit of$1,125(10%of m minum amount due)shall be paid within 15 days of full execution of this Agreement and receipt of a
YWAM generated invoice.
12. By beginning of conference,balance of minimum amount due less advance deposit will be remitted. Upon receipt of the final itemized invoice
for total incurred charges,any remaining balance will be paid within 30 days.
13. Cancellation of this contract after January 17,2013 will result in forfeiture of the entire deposit. We understand this is necessary due to loss of
revenue to YWAM through inability to fill the vacancy caused by our short notice of cancellation.
14. We agree that the purpose of this dual indemnity clause is to provide security against damage,loss,or injury to both of the parties to this
Conference Agreement. Therefore,to the extent permitted by law under the provision of California Civil Code Section 1668,the parties to this
Conference Agreement shall indemnify and hold each other,their employees and agents harmless from any injury,losses,damages,claims,demands,
liability or causes of action,related to or arising from this Conference Agreement.Group(County)shall,at its own expense,and for the duration of
this Conference Agreement,maintain and keep in full force and effect,sufficient funding within the self-insurance program to maintain a minimum
of(One Million)$1,000,000.00 per occurrence of Excess General Liability,Automobile Liability and Worker's Compensation Insurance and to
adequately cover all personal property belonging to the Group(County). No less than thirty(30)days prior to the Conference beginning date Group
(County)shall deliver to YWAM for their approval certificates of insurance with proper endorsements attached,affecting coverage required by this
section,naming YWAM as additional insured,but only with respect to liability related to or arising out of this Conference Agreement. Certificates
of insurance shall state that the insuring agency agrees to deliver timely notice to YWAM should any of the policies described herein be cancelled.
15. We agree that the essential purposes of our conference are in harmony with those of Youth With A Mission as stated on the reverse hereof.
YWAM acknowledges that their clients,and/or conferees,may or may not endorse the same doctrines as YWAM.However,notwithstanding the
above,the objective of this conference is similar to that of Y WAM,as we understand it,and that it espouses the adoption of an alcohol and drug free
lifestyle which in turn makes possible a high sense of morality in the participant.
16. We further agree to comply faithfully with the policies of YWAM as described on the reverse hereof. The signer of this contract also accepts
responsibility for the compliance to these policies by all conferees.
17. We understand that this agreement shall be legally binding when signed by an authorized representative of our group/conference,and officially
signed and accepted by a representative of Y WAM. This agreement is contingent upon approval by the Butte County Board of Supervisors.
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THE FOLLOWING RULES AND REGULATIONS ARE DEEMED PART OF THE CONFERENCE AGREEMENT ON THE
PRECEDING PAGE. COMMUNICATION AND ENFORCEMENT OF SAME SHALL BE THE RESPONSIBILITY OF THE PERSON
NAMED IN Lb(on front page)
1.COUNSELOR RATIO for youth groups,high school and younger must not exceed eight conferees per counselor. Applicant is requested to
provide the names and ages of counselors upon arrival.
2. REGISTRATION PROCEDURE
a. The Registrar is required to present YWAM the completed registration forms the night before your departure.
b. Registration cards hearing the name and address of each conferee must be filled out and submitted to the office to comply with the law. At
that time keys to accommodations will be given out.
c. All groups are asked to forward to YWAM Reservations copies of all publicity as distributed and to submit a detailed schedule of the
conference one week in advance of the conference.
3. FOOD SERVICE
a.Meal times for your conference are as follows: 8:00 AM breakfast,12:00 PM lunch and 5:30 dinner except Friday dinner which is 6.00pm.
b. Name badges afford admittance to the dining room.
c. Since food is served buffet style for the first half-hour of each meal,promptness is essential.
d. No reduction in cost is possible because ofmissed meals.
e. Arrangements must be made in advance with the YWAM Conference Director if programs beyond ten minutes duration are planned for
around the tables following meals.
4. C URFE W HOUR is 11:00 PM to respect our guests who are here to study and meditate and our neighbors who are adjacent to our property.
5. DUE CAUTION is to be advised by leader of group to all conferees in view of the hilly nature of the grounds,especially on the hail system.
Your group should be warned of poison oak.
6. SMOKING: Though YWAM recognizes that some people smoke,we request that group leaders discourage smoking for reasons of fire safety
and health. SMOKING IS NOT PERMITTED IN ANY BUILDING OR ROOM AT THE FACILITY. SMOKING IS ALLOWED ON THE
WEST END OF THE VERANDA OF THE HOTEL ONLY.
7. ALCOHOL AND DRUGS: Alcoholic beverages and illegal drugs are not permitted at Youth With A Mission Northern California Conference
Center.
8. SALE OF MERCHANDISE: Permission must be obtained in advance for the sale of literature and other articles,and shall be subject to 10%
gross sales to remuneration to YWAM. An accounting shall be submitted to YWAM at the conclusion of the conference.
9. APPLICANT agrees to share rights to the facilities when the minimum number contacted is less than 150.
10. COOPERATION: THE YWAM STAFF pledges to assist and serve the conference in every way possible. A representative of YWAM will
assist in any necessary explanation of camp procedures. The applicant agrees to uphold the regulations and spirit of YWAM,taking notice of
appropriate use of the facilities and reasonable closing time
11. NO PETS are to be brought to the conferences.
12. CHECK-IN TIME for all conferees is 3:00 PM and CHECK-OUT TIME for all conferees is no later than 12:00 noon unless prior arrangements
have been made.
13. THE GROUP hereby concurs in the basic STATEMENT OF PURPOSE adopted by YWAM and agrees that its program content will uphold,
rather than detract from these principles of faith.
YOUTH WITH A MISSION STATEMENT OF PURPOSE
YOUTH WITH A MISSION(YWAM)is an international movement of Christians from many denominations dedicated to presenting Jesus Christ
personally to this generation,to mobilizing as many as possible to help in this task,and to the paining and equipping of believers for their part in
fulfilling the Great Commission. As Christians of God's Kingdom,we are called to love,worship and obey our Lord,to love and serve His body,the
Church,and to present the whole Gospel for the whole man throughout the whole world.
We,in Youth With A Mission,believe that the Bible is God's inspired and authoritative word,revealing that Jesus Christ is God's Son,that man is
created in God's image,that He created us to have eternal life through Jesus Christ,that although all men have sinned and come short of God's glory,
God has made salvation possible through the death on the cross and resurrection of Jesus Christ,that the repentance,faith,love and obedience are
fitting responses to God's initiative of grace towards us,that God desires all men to be saved and to come to the knowledge of the hath,and that the
Holy Spirit's power is demonstrated in and though us for the accomplishing of Christ's last commandment:"...go ye into all the world,and preach
the gospel to every creature."(Mark 16:15).
Date
Grant Hunsicker,Director,General Services,County of Butte
Date
YWAM Conference Director
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