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HomeMy WebLinkAbout62-063RESOLUTION NO. 62- 63 ~ ~~~ ~1 1 BOARD OF SUPERVISORS 2 COUNTY OF BUTTE, STATE OF CALIFORNIA 3 RESOLUTION ESTABLISHING A CENTRAL COLLECTION AGENCY IN THE COUNTY OF BUTTE 4 5 WHEREAS, all of the county offices now prepare, handle 6 and collect their own accounts and which said collections are 7 limited in many departments to those accounts which are 8 .voluntarily paid. and collection activity, due to limited personne , 9 is necessarily curtailed in other departments, the result of 10 which is that the County of Butte does not receive payments as 11 promptly as it should; and i2 WHEREAS; the amount of money tied up in such accounts 13 receivable offers an unexplored field of potential revenue 14 rightly owed to the county; and 15 WHEREAS, some of the offices which could provide 16 accounts needing collection attention are; (1) Hospital. 17 (2) Probation, (3) Welfare, (4) Public Health, (5) Judicial 18 district courts, (6) Treasurer-Tax Collector, and (7) Other Z9 departments handling accounts due the county; and 20 WHEREAS, the County Hospital now has an active 21 collection department handling by far the greatest number of 22 accounts of any department in the county; and 23 WHEREAS, a centralized collection program would not 24 only increase revenues but would be able to regularly inform 25 the Board of Supervisors concerning collection activities and 26 the results thereof; 27 NOW, THEREFOREr BE IT RESOLVED by the BOARD OF 88 SUPERVISORS of the COUNTY OF BUTTE, STATE OF CALIFORNIAi as follow 29 1. That the business office of the County Hospital 30 of the County of Butte is hereby designated as the central 31 collection agency for the County of Butte. 32 2. Said central collection agency shall be responsi'ktle -1- _ .. ~aa X 1 for billing and collecting of accounts forwarded to it by the 2 other departments of the county for collection. 3 3. The Hospital business manager shall direct the 4 work. and shall be the head of the central collection agency. 5 4. The central collection agency shall have the assistanc 6' of the various departments referring accounts and bills to them q for collection and the guidance and service of the County Counsel' $ office. g 5. The central collection agency shall generally conduct 10 its business as follows: 11 (a) The agency shall make initial billings when 12 possible and when this is not possible or practical as in the case 13 of ~Tudicial District Courts and Tax Collector, then initial 14 billings shall be made by the department and accounts which are 15 unpaid after initial billing shall be immediately referred to the 16 agency. 17 (b} All departments will cooperate with. the agency 18 and shall supply agency with any and all information concerning 19 referred accounts, applicable Code sections, legal rulings, or 20 other pertinent information pertaining to the collection of 21 accounts by the department concerned. 22 (c} The agency may request of the departments 23 information to be supplied on forms provided by agency and 24 department files shall be made available to agency fox collection 2.5 purposes. 26 (d) rn general, the "Hospital Collection Policy" 27 adopted by the Board of Supervisors in May 1961, shall be 28 applicable to all accounts forwarded to the agency for collection. 29 (e) Agency will maintain complete and adequate 30 records to permit monthly reporting of its activities to all 31 departments being served and monthly reports shall be submitted 32 to the Board of Supervisors. - 2 - ~~~_ 1 2 3 4 5 s ~~ ~ 8 9 10 11 12 13 14 15 16 17 T8 19 20 21 22 23 24 2~ I 26 27 28 29 30 31 82 (f} All collections made by agency shall be deposit- ed with hospital cashier, whose responsibility it shall be to deposit all of such funds with the County Treasurer. The foregoing Resolution was duly adopted and passed at a regular meeting of this Berard on the 18thday of June, 1962, upon roll call by the following vote: AYES: Supervisors Giles, Pittman, ~ryde, Steir~egger and Chairman Alldredge. NOES: ABSENT: ini. R_ AT,T,DRF~JGE, Chairman of tYf.e Board of Supervisors of the County of Butte;. State of California. ATTEST: JESSIE R0GER5, ' Butte County Clerk and ex-officio Clerk of the Board ofSupervisors Deputy Clerk. - 3 - . ,~ . , ~, ~. _______________Januar~7,=1969=_______--__ __- ~9- ~ 7- It was felt that the logical person should be the tax collector. The only problem is there is no place in the Treasurer's Office for this operation. tlr. Mickelson explained how this would be handled. The office across the street that could be rented for Mr. Orberg taould rent for $225.00 per month. Time spent discussing situation and how it should be handled. Mr. Mickelson said that Pir. Orberg taws in agreement taith the suggestion. Mr. Swinney said he would want an audit of the present operation; he will make the audit and report to the Board on said audit. On motion of Supervisor Hotasden, seconded by Supervisor Maxon and unanimously carried, the Administrative Officer was autharized to negotiate for space for the Veteran's Service Officer, and to transfer the collection agent from the Hospital to the Treasurer's office as soon as possible. b9-28 ADOPT SALARY ORDINANCE N0. 1009 AMENDING SALARY ORDINANCE Mr. Mickelson presented a proposed ordinance amending the salary ordinance. It was moved by Supervisor Maxon and seconded by Supervisor Howsden L~C that ®rdinance No. 1009 amending the salary ordinance be adopted. Ordinance discussed, Supervisor Dunataay requested that Paragraphs G & H be deleted. Deletions discussed. Supervisor Howsden withdrew his second; Supervisor Maxon withdrew his motion. ~~ On motion of~Supervisor Maxon, seconded by Supervisor Dunaway and ~ unanimously carried, Ordinance No. 1009 amending the salary ordinance was adopted, with the deletion of paragraphs G &'H, and the Chairman was authorized to sign. - - -- ---~ 69-29 DISCUSSION; TRANSFER OF FUNDS FOR HOSPITAL Ev Bosworth reported- that the Hospital has run out of extra help money. The hospital has requested that a transfer be approved. Mr. Bosworth explained ~ p;~ .the amounts needed. Mr. Bosworth will prepare cdpies of the memo from Mr. Williamson and send to the Board members. Mr. Bosworth will report back next wee. 69-30 APPOINTMENTS TO OVERALL ECONOMIC DEVELOPMENT PROGRAM COMMITTEE•NO ACTION Supervisor Maxon requested that the appointments to the overall Economic Development Program Committee be put off one taeek. Appointments discussed. ~No action taken at this time. 9-31 APPOINTMENT TO CIVIL DEFENSE COUNCIL On motion of Supervisor Dunaway, seconded by Supervisor Hotasden and carried, the Board voted~to continue with the same two appointed men as were on the Council last year, Supervisor Maxon and Chairman McKillop. 69-32 APPOINTMENT TO PARADISE CEMETERY DISTRICT BOARD OF DIRECTORS: JOI•LINIE J. SPREEN On motion of Supervisor Maxon, seconded by Supervisor Dunaway and ~~~ carried, Mrs. Johnnie J. Spreen was appointed a member of the Board of Directors of the Paradise Cemetery District far the term prescribed by lata. 69-33 DISCUSSION: SUPERVISORIAL REDISTRICTING A~ the request of the Board, the Administrative Office has drawn up several redistricting plans in order to bring the population ratios in the five districts into balance. The basis used for these plans was registered voters. The courts have approved using registered voters as a basis for redistricting. Large maps were prepared so that Board members and the audience could see what is being proposed. Discussed the proposed suggestions for redistricting. It was suggested that Supervisor Maxon be drawn out of the Thermalito area and give this area to Supervisors McKillop and Reynolds. Mr. Hockett was requested to study the situation and return .with new traps for the Board's consideration. Suggested plans discussed. Supervisor Reynolds felt this matter should be looked at very carefully; should get a Legal response from County Counsel. Mr. Blackstock said the Board could study the situation further; could decide. to wait until after the census has been completed,- The Supreme Court has held that there should be a 17-23% breadkown in the districts. • Mr. Blackstock explained how the situation could be handled. Mr, Mickelson twill report back as soon as they can figure out another guideline to use. Page 238.