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HomeMy WebLinkAbout67-0777~~ 1 2 ~, 3 4 6 6 7 S 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 RESOLUTION NO. 67- 77 BOARD OF SUPERVISORS COUNT' OF BUTTE, STATE OF CALIFORNIA RESOLUTION AUTHORIZING BUTTE COUNTY PARTICIPATION IN NORTHERN CALIFORNIA AUDIO-VISUAL FILM CIRCUIT LIBRARY WHEREAS, for the past number of years Butte County has participated in the joint use of audio-visual media; and WHEREAS, such participation is with other Northern counties; and WHEREAS, it is to the benefit of the Butte County Library system to continue participation, NOW, THEREFORE, BE IT RESOLVED that the Butte County Librarian is hereby authorized to enter into an agreement with the Northern California Library Film Circuit Commission as a participating agency of the same. BE IT FURTHER RESOLVED that said agreement shall obligate the County of Butte to the sum of $750.00 per year, and no more, for the services unless piror approval is obtained from this Board of 'Supervisorso PASSED AND ADOPTED by the Butte County Board of Supervisors on the 25th day of April 19b7, by the following vote: pyES; Supervisors -unaway, Maxon, McKillop, Pryde and Chairman Howsden NOES : None ABSENT ; None AR Y L HOWSDEN, Chairman o the Butte County Board of Supervisors ATTEST: JESSIE ROGERS, County Clerk and ex~officio Clerk of the Board ~ e (\ Deputy _EN RE NORTHERN LALIFORNIA LIBRARY AL?DIO_V_LSLTAL FILM %IRCLTLT WHEREAS, the public agencies, parties hereto, of the States cf Cal~.fo_rvr'a a.,d Nevada., he^e~~nafts_^ refs-^rrad io as "partic~.pat~.ng agencis~~," maintain and Gpe-_°ats p`abiic library systsms; W~iE;REAS, each participat=! ng agency proti~i des the necousary fur_ds fc_ the ope,,a.t_cr.~ of its public library system; WHEREAS, each part.cpatirg agency has the power to approve the ea~psndit~ara of f`wnds fcr thc~ proearing Gf films or audit-visual media tc be made a~,railabl© to p=_~_ sons .."i-r_g i ~., lib~•a~°y faci~itiPS ; W.HERE,AS, the craat_Gn of a ccmm,n fill cr audit-jr? sisal inven+ray in which thA 1-_b°a~y system Gf c,a Wh .^,' the parti cipating agencies may pay^ticipate° w::.ll ar..c_eas•~ the availabil`ty of a mor© extensive supply of films ox audit-tr.4~ua1 media a-r_d pr-ride add-1tiGna.1 benefit tG all pe_rscns using the r~spectiv'® library fac_l'~.ties WHERF,AS, thca participating agencies aro autho~°ized tG oo:~..~^act w~_th each ether by applicable state laws fer the joint ex®rcise of power, and WHEREAS, the parties hereto desire to create and establish a ecmmcn inventGry of i'iims cr audic~~r seal media which shall be made available tc th© library system of Bach pa.rti~ipating ager_~cy in the manner hereinafter set :'„_, , NOW, T~iERF_Ft?RE, the pa~^t=es hereto he_•eby agree as f'ali,ews: is The adcpticri c~ thrs agraamerat by tha parties hest, shall s_..pay;>•-~da a;~y oth6~ ag'reemsnt for the establWshment o~' a Films C=ncuit Commvssion.o 2 0 Cgmm- onon , T a j o ;;c f ° 1 , ;, _ G drn_n_star th mmen ~nverstGry c f~..-ms G ° a ~d-lo--T,_swad media, ;hey-^e is h®reby croated an entity, soparate and apa;^t Pram the paz^ticipating ag<r::cies, designated: "The Ncrthe--::^n Califc,:r_ia Library Film C:_r,kit. Gomm'~.ss-vn," hs-^e'_r•aTts_P referred to a5 "Commission", tc be c:mpes®d cf a ?'F~prtisentat'~re of each participating agency as hereirafter prcvidedo a, The Commission ma.y take, acquire, p~.Ln4hase, lease, hG1d, cwr., exchange, sell, convr~y, release and maintain such fiJ_rrss and audit-v-=sua1 media in such places ar_d manre_- as may be daemed by it tc be in the mutual i rterest e 'r e T'ne G:mm_.,~ ~_an ti hall p_ a _.:::°_be by-law: ~ , _ _, .. .. by which, _, Each parti„patir.g agan~y may subs ..:~~~s to the _.38 ci' ~_..~h mate_ialo iia A p•~eciden+, se~.~eta^y, and cths;:~ ~~~'fioe~~°_ as neeu:>a~y stall be a.ppcir_tad oM cleated, and the ts_m of oT~fice ax_d ccmpensat'-~~~, _.: any, s,hal~. ba establishade a-__, `Phe time ar_d p~laca cf hcld-~.ng meat~ngs shall bF e~st;abllshed, prci~_dad that a. wpec i al mee±:ing miay be Galled by the P: a~ider~t __ '.~p;r~ kr^_ttsri demand by one third cf tha membars of tho C;cmm~.s:~Wo't~, by da.lv:~~°y pers.r_a.1.1y oa by mail, writter_ notioe to each official repra~antat'=v6 to be received at least 72 h.c°w~ pr°_cr tc tha time fixed f,;~ swish meeting, ivo All other buWiness off' the Comm_:~ion r_at spe~if';;a~ly mertloned here-:~n :ah.all be ecndueted in tre fartrerar.•.~e cf the pk~p:;ce ..~. '~.is .~°cati~,r_, .., Th© Comm..s~;ien may appoint Gr hire s~:ch emplayee~, ager.~ts a d profar>sional servi~.as as may frem time to time appear reasonabl6 ar:d r..aaessay to the par=Grmance cf its dutiesa Except as hereir_ provided, none c~. t=he empl:,yFe,s 4,o apps-need cr hired shall bs deemed by reason oW' their employirasni by t•he C'~ammiesicn to ba employed by any off` the participating pub.iG agenc-~.ss, d, The CGmmissi:~ri shall in all ether rESpects a.ct aW ne::e~;sa~Ry z`W_ tha exe:.~ciss of the powers hereby GGnfer>ed to aoocmplish the p~»pc:se f;r wh=~.ch ~~?. ~. c~°aated, 3, Re recantation cn the Com*n_esion~ EacYi participating agar_~,Y shad°1 by esititlad to one representativa to the Com~ssicn d-~_ ing the period cf par•te:; °.pat;_on. by suer age-neyo The offi.._ai represer~tat_~re ±rcm aaeh pa=t.i„.Cpatirg agen4.y :~,naa_ be the read cf the :~ibrary system fc:~ that agency, providad tnat s'~Gh i°ep4~~er.:-- tat:ive may, by ~r: i tten rr_tiea to the C~mmiS~iGn, do~,ignate an a:a.tr;:::.at~:~ CvhJ shall, irA th9 ab;;9n~s Qf the O?'2i~idl rc3pr63entatiTTey en~ny fLi11 ~'CJWc`rS ana, p-~ivileges as a -representative to the Ccmrai~'s.or~o ,Sb.oh altsrr~ate~ ;;halms sewv~ at the pleasure c? the official representatives ~, Meetin~sp The Commission shall held at least ene annual me6t'_r~,ga Al?. meetings shall be open to the public and accurate, full. and complete min'~.tes thereof shall be kept by tha Secretary, Tha minutes shall be pub'iic documents and available fcr inspection at the offioe of the Secretary at all time., 2 _ At all meetings cf the Commission, a quorum for the transaction of business shall consist of the presence of 3/5th of the r®prosentatives, with th® a"firmative vote of a majority of those present required to transact business- p_~°alri ded that a quorum, or less than a quorum may act to call for a written ballet aocerding to procedures set forth in the by-laws, 5, F= seal Matters o ao Treasures~o The Treasurer of the Commission shall be the Treasurer of one of the participating agencies, however:. that position may be designated by each agencye Commencing on July 1, 1866, the position of Treasurer of the G,:;mmission shall rotate every 2 years among the participating agencies in alphabetical order commencing with the County of Butted The Treasurer shall net be a member cf the Commissions bo Operating Expanses, The Commission shall determine at its annual meeting the amount required for its op®ration during the succeeding fiscal year, and shall establish a schedule of fees for each subscriptiono The Commission . shall bill all participating agencies and deposit all receipts to the account of the Commissions The Commission shall not expend or obligate itself for any sum c:^ s~:~ris in excess of its operating budget for any given fiscal year, or the total of the subscriptions to be taken by the participating agencies together with any surplus remaining from the past year, whichever is the lessors co Fiscal Repcrte The Commission shall cause to be prepared an annual rap:;rt which shall include a certified audit of all receipts and disbursements made in the previous fiscal year, A copy of the report shall be delivered to each official representativeo Iri addition, the books and accounts of the Commission shall, upon written request, be subject to inspection by any duly authorized representative of a participating agency, 6, Participations In order to retain its representation on the Commission and to subscribe to the use of films and audio-visual media, each participating ager_~cy shall make the payments required by the Commission for each subscription in accordance with the fee schedule set by the Commission, provided, however, that nc provision in the agreement shall be construed to bind any participating agency to any future payment when such participating agency shall have notified the Commission, in Uniting, of the intent of such participating agency net to participate in the succeeding fiscal yearn -3- 7o A.ddition of Pa °tic~natMn~_A~encas~ Any public agenoy enjoyir_g a ~~:omm~.-,r: p~Ner with the parties hereto may become a party to this agreement and be represented on the Commission by executing this agreement, provided the Commission shall apprave the participation of sash public agenoy, The Commission shall from time to time presoribe the amount of money that shall be paid by cash public agenoy becoming a party to this agreement as a prerequisite to participation and represe-r_tation e,n the Commission, wh~eh amount shall be in addition to the c~ax°nent a:~:~xua1 fee, p~•;,~ _~3.ed that i?: an agency becomes a party to this agro8mer,t during any g-`!ven fi•=ca1 yeari9 the anr_ual fee shall be pro~°ated to such agency cn a monthly basis. 8e Amandmentse This agr®event may be amended upon the W!'ittr'~n consent of 2/jrds of the participating ager_ci®s at the time the amendment is propcseda 9, Tea~ninationo This agreement sha11 remain in full force and effe,,t until swoh time as a majority of the membe:^s of the Commission shall agree to its terrrinati;,no Any participating agency shall have the right to terminate its partioipaticr and withdraw from the Commission at any time, provided that su::h withd-rawir_g public agency sha11 rot be entitled to any refund of the monies paid by it to the Commissions Upor_ s•u~h withdrawal, such public agency shall have no s'-~;rther obligation of liability under this agreements In the event this agreement shall be terminated, all properties owned by the Commisssion shall be sold and the receipts therefrom depcsited in the account of the Commissions The final dissoiutien of -the account shall be to the then parties hereto in proportion to their respective contributions, _~._