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HomeMy WebLinkAbout68-073RESOLUTION 68- 73 BOARD OF SUPERVISORS COUNTY OF BUTTE, STATE OF CALIFORNIA 1' RESOLUTION AUTHORIZING PARTTCIPATION IN THE NORTH SACRAMENTO VALLEY LIBRARY COOPERATIVE SYSTEM 2 3 WHEREAS, on March 2, 1965, the County of Butte by its 4 Resolution No. 65-21, authorized a library survey; and b. WHEREAS, on August 30, 1966, the County of Butte by its 6 Resolution No. b6-138, authorized the Librarian of the County of 7 Butte to execute an application for a library services planning 8 grant; and 9 WHEREAS, to implement the recommendations of said library 10 survey the planning grant, a cooperative library system covering 11 the Counties of Butte, Colusa, Glenn, Modoc, Plumas, Shasta, 12 Sierra, Siskiyou, Tehama and Trinity together with the Cities of 13 Chico, Oroville, Orland and Willows is necessary; and 14' WHF,REAS, the Plan of Service for such a cooperative library 15 system is proposed, a copy of which is attached hereto and marked I6 Exhibit "A", 17 NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors 18 of the County of Butte that the Librarian of the County of Butte 19 be, and is hereby authorized to participate in the North 20 Sacramento Valley Library Cooperative System. The Plan of Servic€ 21 of the said System is hereby incorporated by reference. 22 FASSrD AND ADOPTED by the Board of Supervisors of the 23 County of Butte, State of California, this 7th day of May 24 1968, by the following vote: 2g AYF,S: Supervisors Howsden, McKillop and Pryde 2g NOES' Supervisor Dunaway and Chairman Maxon 27 ABSENT: None DONALD L'. 1~IAXON , Cha~ rman o f the 29 Butte County Board of Supervisors 30 A~'.TEST JESSIF ROGERS, County Clerk 3~. and ex-officio Clerk of the Board of Supervisors 32 By . Deputy PLD 5 (Revised 8-66) Public Library Services Act PLAN OF SERVICE A PLAN OF SERVICE, approved by the participating public agency or agencies, must accompany the application of a library or libraries for grants under tue Public Library Services Act of 1963. `i'he PLAN OF SERVICE must follow the outline below as to the sequence and numbering of topics and the scope of each. Items 1 through 13 must be completed by all systems. Items 14 through 16 must be completed by cooperative systems only. Name of system: North Sacramento Valley Library Cooperative System To be completed by all systems 1. Selection of Materials Describe the manner in which selection of materials will be consolidated or coordinated throughout the system. Attach copies of the system's written book selection policy. See la 2. Acquisition of Materials Describe the manner in which the acquisition of materials will be consolidated or coordinated throughout the system. The acquisition of books by member libxaries will continue through the State Libxary Processing Center in accordance with individual contractual arrange- ments. Each member library will continue to select its own books and non-book materials. It is anticipated that a current acquisition list of books ordered by member libraries will be issued by the System's office. Acquisition of non-book library materials may be examined by member libraries to determine the most efficient methods of coordination. -la- 1. Selection of Materials Member libraries will retain the right to choose all materials for inclusion in their own collections. To avoid unnecessary duplication of titles within the System, and to enlarge the scope of materials added to the System as a whole, a degree of subject specialization will be encouraged as the System develops. At least l~000 new titles will be added each year to the total number of volumes iri the System, through the usual individual purchases by member libraries and through System acquisitions. System personnel will assist in the cooperative evaluation of cuxxent materials. Continuing studies should be made to develop new and improved methods of coordinating book selection. The Selection Polic It shall be the purpose of the book selection policy of this Cooperative Library System to represent the informational, educational and recreational aspects of public library service. This policy re-affirms the itrrooxtance of the freedom to read all points of view concerning the problems and issues of our times. It has as its goal a library collection comprised of materials serving community purposes and needs, while providing a balanced and enriched collection on a System-wide basis. - 2 - PLD 5 (Revised 8-66) 3, Organization, and Phys_cal Preparation of Materials Describe the manner in tirhich the organization and physical preparation of materials will be ,consolidated or coordinated throughout the system. If through a processing Centex, indicate the agency responsible. If process- ing is to he done by a public or private agency outside the system, indi- cate the contractual arrangements contemplated for each library in the system. llhere two or more centars or outside agencies are involved,'indi- cate the manner in i~~hich the work is to be divided. See 2a 4, Lendin of Materials Describe the lending policy which Mill obtain throughout the system, and , any uniform regulations which may apply to the entire system. Indicate whether a unifarm borrowing card trill be provided all residents of the area served by the system. Include a definite statement that materials borroured from any one service outlet (main library, branch, station, book- mobile) may be returned without penalty to any other service outlet in the system. Sea 2a 5. Reference and Research Service Describe the reference and research service which will be available through- out the system, including any central reference facility which exists or may be planned. Indicate the policy and method by t•~hich reference questions which cannot be answered in any one service outlet will be referred to an outlet with greater or more appropriate resources. See 2a 6. Interavailability of Materials and Information Describe the method whereby each participating library may ascertain specific holdings of all other participating libraries. Include a definite. statement that material and information contained in any one service outlet vrill be available on the same basis to all library users in the area served by the system. Desaribe the method or methods by ti~rhich materials and information will be transferred from one service outlet to another. See 2a -2a- 3. organization and Physical Preparation of Materials The organization and physical preparation of books will be coordinated through the services of the State Library Processing Center. Members of the System not noir belonging to the State Library Processing Center will be encouraged to join the Center. The handling of non-book materials Vrill be subject to periodic review, with the System providing current guidelines to maximum efficiency in their preparation. 1~. Landing of Materials Lending of materials will be permitted freely throughout the System• subject always to the rules and regulations of the member libraries. While each member library may continue its currant lending policies and procedures, such continuation in no way precludes the 9.nvestigation and possible adoption of uniform procedures throughout the System, should such procedures be found advantageous to both patrons and member libraries. Materials borrowed from any one service outlet (main library, branch, station, bookmobile) may be returned without penalty to any other service outlet in the System. Overdue fines will be charged according to the rules of the issuing library. 5. Reference and Research Service It is anticipated that the System will provide strong reference centers which will coordinate reference services throughout the System. At the same time the reference collections of all the member libraries will be strengthened and maintained. To implement an improved and enlarged reference service program, through collection evaluation and in-service training, specialized System personnel will be employed as funds are available. System members will be encouraged to channel through the Reference Centers those questions for which they do not have available information. Said Reference Centers will in turn, forward any unfilled requests to the California State Library or other appropriate regional and national sources. 6. Interavailability of Materials and, Information Member libraries may ascertain specific holdings of other member libraries through union lists, current and retrospective, of periodicals and newspapers. As funds become available, teleservice will provide rapid access to the other print and non-print holdings of member libraries, as well as the holdings of the California State Library and those in the California Union Catalog. Material and information will be transferred from one service outlet_to another by the most appropriate means, eg.: teletype, telephone, mail, and when Hinds permit, trunk delivery service. Materials and information contained in any one service outlet Vri11 be available on the same basis to all library users in the area served by the System. -3- p~5 (Revised 8.-66) 7< ~gua1 Access I:aclude '_~are a definite statement that ali of the services o= each library in the system will :be available on the same basis to all residents of the area served by the system. All services of each library in the System are available on the same basis to all residents of the area served by the System, in accordance with the definition of "equal access" as dex""fined in the provisions of the Administrative Code, Title 5, Chapter 2, Article 1~., Section 20200(c}. 8. E~,:tension Services Attach a statement of each partieipatin~ library's standards for branches, stations or other extension of service beyond its headquarters building. Recognizing the need for re-assessment of current extension service throughout the System (see attached statements), the Council of Librarians will, over a period oz tuns, make recommendations concerning extension service standards suitable for and applicable to the improvement and enrichment of System extension outlets. 9. Major Libraries List all public libraries containing 400,000 or more volumes which may exist within the surrounding area but are not included in this system. Describe any agreements whereby the resources of these libraries wi11 be available to the system. Sacramento City-County Library California State Library Until more formal arrangements are found to be necessary, current Interlibrary loan procedures .rill be followed. Teleservice communications will be established between these libraries and the larger System libraries, as funds permit. 10. Area-6~lide Pro:~ects Describe any services which may be planned for the entire area or a larger portion of it than will be served by this system and in which this system lri11 participate. Such projects may include a processing center, deposit center, major reference center, bibliographic center, etc. See 3a 11. Coordir_ation o£ Systems Describe the manner in which any services provided by this system wi11 be coordinated with similar services provided by other systems. It is anticipated that this System will be interested in cooperation with other existing or developing library systems, as envisaged in the development of public library service in the State of California. -3a- 10. Area-Tdide Projects Ax~y services which may be planned for the entire area which is in part served by this System, will be welcomed by the System. Participation by member Libraries in the State Library Processing Center and the Northern California Film Circuit is expected to continue. 2t is anticipated that the System wi11 utilize tine book catalogs produced through the State Library, and any. other applicable automated services of the State Library, when they become available. _~i_ PT.DS (Revised 8-66) 12. Describe any of the following system-tride services which Drill be provided as the result of establishing the system, and trhich are not described e1se~~rhere in this plan: See laa. NOT ALL ON THIS PAGE APPLY a. Depository collection of ~Inited States Government publications. b, Depository collection of California State publications. c. Foxeign language collections. d. Special subject collections. e. Film collection or circuit. f. Filmstrip and slide collection. g. Record collection. h. Collection of sheet music. i, llorks of art, originals or reproductions. j. Other special collections. :c. Copying equipment. 1. ~iicrophotography and microreproduction equipment. m. Other special equipment. n. In-service training program. o. Research projects. p. Newspaper publicity. a. Periodical publication. r. Radio or television project. s. Posters, displays9 exhibits. t. Other special projects. u, Story hours and other children's programs. v. Adult education programs. w. Other types of programming. l ~ __ _.._... -~:a- l~, S~r~t-U~.da :wio~s (u) D~~'o.yito?°~ Co~~ecWic~ off' tJ. S. Cov~x°s:~~yz~t Publ~.oatio~s. tdydp a~~~abiixt~ oY ~`eder°al docu~a:~ts ~zTill be possibly b3causs Shasta Co•,aa~t~T Li'orar~ 3s a Seleotivc Fedaral Dopoaitory. A31 1ibr~.rivs in the S~d.~~ vri'~~ ba er:courao d 'ho iraclLd© docu~:ceats iz~ local collections '~°~2r6"tdoAV°OV~ r'c..~C of s~viowrs oP U. S. E3overent Publications. (b) ne~o~?ta?°~ Co~_cotic_^a o~ Cali:°oxES~.a Stato Publi.catior2s. Selcvv3v~; Depos~.~cries of Califort.3.a States Publicatia-RS are isiaist~„ai:=ed b~ ti3e S~s..a:.l~:: Co°~t~ yit~rar~ and tt.,: Coluss. Co,~t~ Libraryfl azPd the r~~~t~.riuls con'tainad t szbi~ mall be mado sveilablo throughout tha System. (e) ]'i'.~~ Col.'?eo~;~~.o~ o?° C~.s^cuit• "sara'usr '? W°il~°srYes Y~+'!~ L^^~ v,nGOtlrcl;ed to m<.is~'cas~. irtdividu~. mwmbers''iip •j°s ti:~aa !"~~1'~he~ C~z4nrnYa F'i?ra Cir,:ait9 ~zd as ~li2de periiit tn~: Systom ~ril'i ra,~iata~~ a pool. oY spacryal =ilea col~.ections, primarily films Yor cFz_ldr.~, ~d tri'il cox~sidor systems r..o;~b3rs:aip i~ a Film Circuiic. t_~3~ rstab3isv~^:,;~t Gr.~~ ~'usada ~ r:;oeivad, oopY.isig aqulpment t=rill be i:2il ~.1~.~d ~ 'i~i_o is~~~'a~r ? •~ br4ro s u~o~^~; r~csdod. ine qualii:~ grid qua~i-~i•Ep oa r~:~°es~~:co se,~cv av~abio ~ •ur:.; System libraries should bs improved •~vrelr,~. (l) T~Y"c,'s0~~30Z~n;;S°2>'~3rj aid i•~:1.~3'©Y°v`~T,JS°L'~^'.1SC'YY.6s2• t'7°Rera ~~si-~.°olisx~~Q~.t Grasat f'ursds a2Y3 received microgiltn rszders and/or rdcro?slFa raodvr-prsr:~~rs a7ed/or veuival.ent will b© acquirsd as important 4.d,~u_~ct:, to the proposed Systt~s~--wide s~fexroncv serrr3cs. (y) c~~n~a s~~~i~ ~~~~.~~~~~. lY estaal.ia'nr:.,, t Funds y>rrrait, Y3.lra projectors, other audio-visual vqu3.pment a~_d a pos~`s,e. rr~xc;~ine till be purchased. zRe most ~_.~por°r„a~R't p'L°OoI°~iP! prO;:oBed for the Sysir~ra beyond th© conv~z~tional Syste:~3 asx'v'=oos9 ~.s au in-service trais~g progrgm in-depth to irYCraasa '~.~ eY:~4ciQU~:y Ord l~rao~rlodg® of both proY®ssional snd non-proYvssiorsal staff'? particularly ]ss ~;Yerenca ~rvlce and ~rork with children, as Sysvem y~i8r.~,3L.'>~:1 .`1. rv aYr~:id.abl©• gt is expacfed tha'c an aetivo pronra.~ of` publ.ie 3siYormation service will ba gsurs^~od ~~olvdirs; ae~rspalssr pub?:io3ty issuEd by thca 1,ocal ~.ibrari®s suppla- r„sty ;sd ~,~ S~ut;a-w~.de raleasas psti:pas~d br S~stsru pvrsonrs3~.. (t) S•~,o:.~ry ~'~;~~gs o.~d 0-;,~eT CIR~,'idrv~PS Pro~ra~,.s• ~s ~'tz:2ccw vz~i•t and Syst.:.~. porsa~+.ayel era avt~.lGbly tYso program of aoo,:.~itics i'or c'rildrea will bo ira~awsif'ivd and expanded. -5- pLD5 (Revised $-66) 13< PROVISIONAL ELIGIB?LITY OF SYSTEM (Ise on]y if system does not meet eligibility standards) 1~TOt Applicable. The Library System is eligible on a provisional basis only9 because it does not meet standards in the following areas: (Rducation Code 27131) Check those which apply, 1, ~~ neiti~ book titles z= /~ titles acquired in last ten years 3. ~I reference book titles ~~ T~ periodical titles 5. /~"/ percentage o€ periodicals in back files or on microform 6, /`"/ financial; name(s) of provisional member(s):. Describe how the system plans to meet full eligibility requirements within a period of lour completed fiscal years. Indicate hoti~J much progress towards meeting the standards it is anticipated will be achieved each year: 1st year (Fiscal Year 19 / _~_): - 7 - PLD 5 (Revised 8-66) Items 14 - 16 To be completed by cooperative systems only 1Lro l~en'al ~'i:r1RCtUre Describe the legal structure within trhich the system will operate. Include copies of pertinent contracts. Describe the composition of the executive committee for the system. See 7a 15, s-~~ ~°i n~• ~,ist all personnel cvho Drill be engaged in system activities for more than tvrenty-live percent of their working time, Indicate those on this list cvho uri11 be engaged exclusively in system activities. The Council of Librarians may employ a Coordinator, Adult Services specialist, Childrenrs specialist, clerical assistants and a driver to implement the services and programs as outlined in this Plan of Service. 16. Physical r aci liti es If some or all of the system services are to be Ycoused in a building or buildings separate from those of the member libraries9 describe the proposed physical facilities. Appropriate space and equipment such as the present rented quarters (t~vo-room office suite, UTaterland-Breslauer Building, Ghico) for the Coordina- tor and staff, and a receiving and distribution center for System materials in -the local member library wi17. house System administrative services. 8/5/d~e700 -7a- ll;. Legal Structure a) The System ~•rill be established under the Public Library Services Act, 1963, Chapter 1.~, Division 20, Education Code of the State of California. b) When public agencies have by reference incorporated this Plan of Service in resolutions approved by their respective city councils or county boards of supervisors, the said resolutions shall constitute agreement by the said public agencies to put this Plan of Service into effect by the creation of a cooperative library system. c) Arty participating public agency may withdraw from membership in the . System by resolution of its governing body be it city council or co,in-~,l board of supervisors. Notice of withdrawal of any member of tl:e System will be given in writing to the executive .committee of %ne System on or before February 1, of the current fiscal year. d) shall act as fiscal agent on behalf of the System, and shall contract with the State of California for the receipt, disbursement and accounting of all funds. allocated for System use. e) Additional public agencies may join the System provided such agencies qualify for membership under the Public Library Services Act cited above, and are approved for membership by the executive committee, and, p-rovided such agencies have by reference incorporated the Plan of Service in resolutions approved by their respective city councils or county boards of supervisors. f) The Council of Librarians will be the executive committee for the System and will be composed of the head librarian of each public agency in the System, The executive committee shall plan, and through the system coordinator, administer the pxogram stipulated by this Plan of Service.