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HomeMy WebLinkAbout78-030~vw;~;+ n WHEREAS, the Board of Supervisors of th~ County of Butte finds it to be in the interest of the county to amend the Personne~ Rules. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County o~ Butte hereby amends Section 2:38 of the Personnel Rules of the County of Butte ~o read as follows: 2.38 MANAGEMENT COUNCIL An organization composed of county depaxtment heads includfng elected of£icials and appointed of~icials. The management council shall~,:meet upon call by the Administrative Of~zcer. When necessary for the oraerly and efficient conduct of county busxness, expenses for council meetings, inc~uding, but not limited to, meals, travel, and training costs, shall be apprnved by the~`.Administxative 0£~zcer and shall be charged to the Adminis~ratiive Office budget unit. NOW, BE IT FURTHER RESOLVED, tihat the Board of Supervisors of the County of Butte hereby amends Sec~ion 2.39 of the Personne~ Rules of the County of Butte to read as follows: 2.39 MANAGEMENT EMPLOYE~ An employee having responsibility for advising, formulating, administering or managing the implementation of county policies or programs or performing professiona~ servzces for the county (~c,e. Attorneys and Doctors). NOW, BE TT FURTHER R~SO~VE-, that the Board of Supervisors of the County of Butte hexeby amends Section 2.59 of the Personnel Rules of the County of Butte to read as fo~lows: 2.59 SUFERVISORY ~MPLOYEE Any employee, regardless of job description, regularly having authority in the interest of the county to hire, transfer, suspend, lay off, recall, promote, discharge, assign, evaluate, or discipline other employees or the responsibility to assign work to and direct them or to adjust their grievances or effectively recommend such action, if, in connection with the foregoing functions, the exercise of such authority is not merely routine or clerical natu"r.~, but requires the use of independent judgment. RESOLUTTON AMENDING THE BUTTE COUNTY PERSONNEL RULES NOW, BE IT' FURT}~ER RESOLVED, that the Board o~ Supervisors of tlie County of Butte hereby amends Section 7.12 0~ the Personnel Rules of the County of Butte to read as follows: Z.12 MEDICAL DEMOTION, TRANSFER, TERMINATZON OR RETIREMENT The appointing authority may require an employee to subrnit to a medical examination by a physician or physicians designated by the Personne~ Director to evaluate the capacity of the employee to pertorm the work of the position. When such a requirement is made of an employee, fe~s for the examination shall be paid by the county. N}~en the appointing authority after considering the conclusions of the medical examznation provided for by this section or medical reports from the employee's physician and other pertinent information, finds a medicai cause that tlie employee is unable to perform the work of tlie present class of position, but is qualified and able to perform the woxk o£ another class of posirion of less capacity, the appointing authority may, with the approval of the Personnel Director, demote or ~ransfer the emp~oyee to such an available position in the depaxtment. tiVhen the appoanting authority finds a medical cause exists and the employee is unable to perform the work of the present position, ox any other available position in the department, the employee may be terminated. All original copies of inedical reports, findings, and informa~ion shaZl be submitted by the appointing authority to th~ Personne? birector to be placed in the employee's file. The Personnel Director shall make detexminations under the applicable sections of Government Code on behalf o~ Butte County of disahility and whether such disability is industrial xelated for employees classified as local safety members. The Personnel Director sha11 certify such determfnatioris and other necessary information to the Public Employees' Retirement System. The Personnel Director shall also mak~ applications on behalf o£ Butte County for ciisability retirement of employees classified as locaZ safety members and sha11 in3.tiate requests for reinstatement af such eml~loyees who are retired for disability. NOW, BE IT FURTHER RESOLVED, that the Board of Supervisors of the County of Butte hereby amends Section 6.4 of the Pexsonnel Rules o~ the County of Butte to read as follows: 6.4 PROMOTTONAL AND OPEN EXAMINATION PROCESS The Personnel Director may announce and hold.promotional or open examinations for the purposes of establishing promotional or open eligible lists on a departmental, county-wide basis or open basis. Competitive examinations shall be he~d when there are more than (5) five qualified and eligible applicants for any examination. The Personnel Directar may waive the examination process when there are (5) ~ive or less qualified and eligible applicants for any examination. NOW, SE IT FURTHER RESOLVED, that the Board of Supervisors of the County of Butte hereby amends Sectiion 7.2 of tihe Personnel Rules of the Caunty af Butte to read as follows: 7.2 PROBATIONARY PERIOD OF NEW EMP~OYEES All new regular employees shall serve a(6) six month probationary period except that employees appointed to the c~assification of Deputy Sheriff shall serve a(12) twelve month probationary period.. Employees appointed to positions of Jailer and Bailiff afrer October 1, 1977, sha11 serve a(1) one year probationary period. During the probationary period the appointing au~hority shall observe the employee's performance. If the appointing authority rejects the emplnyee ati any time during the probationary period, the appointing authority shall, in writing, infarm the employee and the Personnel Director. The employee sha11 then be terminated. Employees shali have no xight to appeal a rejection during the probationary periad. Tf, at the end of the probatianary perzod, the appointing authority believes the e~ployee is performing sa~isfactorily, the appointing authority shall, ~n writzng, inform the employee and the Personnel Direcror and the employee sha11 be granted permanent status and may enjoy such privileges which are set forth in these rules~ Should the appoin~ing authority fail to perform the emp~oyee's probationary review at ~he end of the probatiionary period, the employee shall automatically be granted pexmanent status. A provisional employee, in a class who is subsequently appointed to that class as a probationaxy employee without break in service, shall have the time sexved as a provisional employee applied to fulfillment o~ the requixed probationary period. NOW, BE IT PURTHER RESD~VED, that the Board of Supervisors of the County of Butte hereby amends Section 7.5 of the Personnel Ru1es of the County o~ Butte to read as follows: 7_5 HOURS OF WORK c. The normal woxk period shall be (80) eighty hours per bi-weekly pay pexxod for each full time county employee assigned to positiions in the following classifications: -2- Animal Control Workex Bridge Maintenance Worker I Bridge Maintenance Worker II Bridge Maintenance Worker IZI -eputy Sherif~ Heavy Equipment Mechanic Landfill Equipment Operator Refuse Disposal Attendant Road Maintenance Workex Aide Road Maintenance Woxker I Road Maintenance Worker IT Road Maintenance Workex III Road Maintenance Workex IV Seniar Animal Control Workex Senior Heavy Eauipment Mechanic Senior Shop ~ Stores Worker Sheriff's Captain Sheriff's Lieutenant Sheriff's Sergeant Shop $ Stores Supervisor Shop $ Stores Worker Supervising Bridge Maintenance Worker Supervising Road Maintenance Worker Supervising Traffic Control Painter Traffic Control Painter I Traffic Control Painter TT Traffic Confirol Painter III Tr e e';'Tr imme r- C T imb er Undersheriff Vehicle Service Worker We13er Mechanic NOW, BE IT FURTHER RESOLVED, that the Board of Supervisors of the County of Butte hereby amends Section 7.12 of the Pexsonnel Rules of the County of Butte to read as follows: ~.12 MEDICAL DEMOTION, TRANSFER, TERMINATION OR RETIREMENT The appointing authority may require an employee to submit to a medical examination by a physician ox physicians designated by the Personnel Director to evaluate the capacity of the employee to per~orm the work of the position. When such a requirement is made of an employee, fees for the examination shall be paid by the county. When the appointing authority after conszdering the conclusions of the medicaT examination pxovided for by this section or medical reports from the emp~.oyee's physician and other pertinenfi in~ormation; finds a medical cause that the employee is unable to perform the work of the present class of posi.taon, but is qualified and able to perform the work of another class of position of J.ess capacity, the appointing authority may, with the approval. of ~.he Personnel Director, demote or trans~er the employee tio such an available position a.n the department. When the appointing authority finds a medical cause exists and the employee is unable to perform the work of the present position, or any other avai~].able position in the department, the empioyee may be terminated. AlI original copies of inedical reports, find~ngs, and in£oxma~ion shall be submitted by the appointing authority to the Personnel Director to be placed in the employee's file. The Personnel Directox shall make determinations under the applicable sections of Government Code an beha].f of Butte County of di.sability and whether such disabilitiy -3- ~s zndustxial related for employees classified as local safety members. The Personnei Director shall certify such determinations and other necessary infflrmation to the Public Employees' Retirement System. The Personnel Director shall a~so make applications on behalf of Butte County for disability retirement of employees classified as local safety members and shall initiare requests fox xe~nstatement o£ such employees who axe retzxed £ox disability. NO~, BE ~T FURTI~R RESOLVED, tha~ ~he Board o£ Supervisors of the County of Butte hereby amends Section 9.1 of the Personnel Rules of the County of Butte to read as £ol~ows: 9.i COMPOSTTION qF APPEALS COMMISSION b. The Commission sha11 be appointed by the Board and shalX consist o£ (5) five members and ~2) two altexnates. Nominations to the Soard for Commission appointments shall b.e made in the fol~o~ing mannex: (2) two memb.ers and (1) one alternate nominated by the management council, (2) two members and (1) one alternate nominated by mutual agreement of the recognized employee organizations in the county. It sha11 be the responsibility of the employee organizations to establish their own pxocedures to resolve the nomination issue when mutual agxeement canno~ be reached. The (4) ~our membex nominees shall nominate a fifth member by mutual consent. If agreement cannat be reached on this member, each nominee sh.a11 submit a name to the Clexk of the Commission and the nomination shall be made through the efforts of the State Conciliatzon Service. Any costs incurred shall be divided one~half ~o tihe county and one-hal~ to the recognzzed employee organizations involved. c. The first commission shall classify its members by 1ot, such that ~2} two shaZl serve for a term not to exceed ~2) two years; (2) two shall serve for a term not to exceed (3) three years; and (1) one shall serve for a term not to excee~ ~4) foux years. At the expiration of each term, as so provided, a successor sha11 be nominated by the authority which nominated the member whose position has become vacanti, whether by expiration of term or otherwise. Appointiees appointed to complete a term sha11 serve the time remaining on that term.All appointees appointed to serve a new term sha11 serve for [4) foux years. A~ternate members shall be appointed tio a(2) two year term. 'The Commission shall, at its firs~ meeting, and annualZy thereafter, on or before ~anuary 30th, select [1) one of its regular membexs to act as Chairman and another ~o act as Vice-Chairman. NOW, BE iT FURTHER RESOLVED, that the Board of Supervisors of the County of Butte hereby amends Sect~on 9.4 of the Personnel Ru~es of the County of Butte to read as follows: 9_4 UQ ORUNF A auoxum of the Commission is any ~3) three members or th.ei.x altiernates. -4- NOW, BE IT FURTHER RESOLVE-, that the Board o£ Supervisors of the County of Butte hereby amends Section 10.5 of the Personnel Rules of the County o~ Butte tv read as fol~ows: 10.5 REIMBURSEMENT FOR EMPLOX~E PERSONAL PROPERTY LOSS a. The County o£ Bu~te shall provide payment o£ the costs of replacing or repairing property or prostheses o~ an.;employee necessarily worn, used, or carried by the employee when such items are lost or damaged in the line of duty. Payment of claims under such coverage sha11 not be appealable under the grievance procedure. b. The County o~ Butte sha11 no~ provide reimbursement £or damages to an employee's personal vehicle used on county business. Reimbnrsement £or the use of an employee's private vehicle on county bus~ness is provided for in these rules. Such mileage rezmbursement includes maintenance, repair, and insuxance costs. c. The Safety Officer shall approve ox deny the claim based on the following reimbursement schedule and shall establish procedures to verify claims and notify the claimant of the decision: l. Reimbursement for trades or crafts tools will be at fuli comparable replacement value and shall be limited to those items which appear on a written inventory of tools require@ by the appointing authority to be supplied by the employee for use in work. For each incident, a deductible for $50 (fifty dollars) shall be applied to each employee's ~ass. If stolen tools are recov~red in an undamaged condition and replacement tools have been secured, the employee shall return to the countiy the replacement tools. When the replacement tools are retuxned to the county, the employee shall receive fxom the county a$50 cash re~und in consideration of the $50 deductible. If repZacement tools have not been secured, the employee shall return all reimbursement funds received from the county. 2. Rezmbursement for personal prostheses such as hearing aids or corrective lenses, wil~ be at compaxable replacement cost of such items damaged beyond repair and the repair cost of items that are repaixable. The amount of reimbursement shall not include the cost of fittings or examinations. 3. Jewelxy items do not come within the definition of property as set forth in the Government Code. fiherefore, no reimbursement wi1l be made for damaged or lost jewelry items. Reimbursement for damaged or lost w~tches is limited to the functional value of fhe watch, not to exceed $70 (seventy dollars). 4. The amount of xeimbursement for damaged articles of clothing wi11 be determined by the ~ollowing formula based on the comparable replacement cost, the age, the Iife expectancy, and the condition o£ the damaged article: -5- Tab1e I MEN'S WEAR LIFE EXPECI'ANCY RATES WOMEN' S WEAR Item Rate (yrs.) Item Rate (yrs.) 1) Coats ~ Jackets 4 L) Blouses 3 Leather ~, Suede 5 2) Coats $ Jacke~s 4 2} Ha.ts 2 Leather $ Suede 5 3} Neckties Z 3) Dresses 5 4) Ra.inwear 4) Rainwear Plastic 2 Pl.astic 2 Fabric 4 Fabric 4 5) Shoes 3 5), Shoes 2 6} 5hirts 3 6) Shirts 5 7) Slacks 4 7) Slacks 3 8} Sport Coats 5 g) ~its 5 9} Suits 4 g) ~,+eaters 4 10) S~aeaters 4 10) Underwear 11} Underwear 2 Slips 2 12) Work Clothes 3 Foundation Garments 1 Panties 1 Table II CALCULATION OF CLAII~IS REIMSURSIINENi' VALUES Life Expectancy Ra.ting of Article Per~ent of 1 2 3 4 5 Replacement Cost Age of Article a.n. Months F~c Avg Poor 0 to 4 0 to 4 0 to 4 0 to 4 0~=ta 4 100~ 100% 100% 4 to 7 --4 to 7 4 to 10 4 to 13 4 to 16 75% 75% 60% 7 to 9 7 to 13 10 to 19 13 to 25 16 to 31 70% 60a 45% 9 to 11 13 to i9 19 to 28 25 to 37 31 to 46 50% 40% 30% ii ~0 13 19 to 25 28 to 37 37 to 49 46 to 61 30% 20% I5% 13 mos. 25 mos. 37 mos. 49 mos. 61 mos. 20% 15% l00 $ older $ older ~ older ~, older $ older d. An employee s.ha`1,1 report ioss or damage of personal. property to the appointing authority using the county accident report form. Damaged artic~es ~ax which reimbursement is made may be required to be surrendered to the appointing authority, and shall be disposed of in a manner approved by the Purchasing Agent. e. The appointing authority shall conduct a complete xnvestigation o~ the incident and damage ta include interviewi.ng claimant and any witnesses, inspecting damaged property when applicable, and evaluating the condition of the article in accordance wa.th the 5a£ety Officer's reimbursement schedule. Based on the investigation, the appointing authori~y shall in writing, recommend whether the claim should be approved, denied, or modified. f, Reimbursement cost authorized under the rules shall be charged to the department to which the employee was assigned a~ the ti.me of the ioss. -6- g. No reimbursement is authorized for loss or damage primarily attributable to the claimant's own negligence or to normal wear and tear or for claims filed after 30 days of the loss or damage or the employee's knowledge of such loss or damage. NOW, BE TT FURTHER RESOLVED, tha~ the Board of Supervisors of the County of Butte hereby amends Section 11.7 of the Personnel Ru1es of the County of Butte to xead as follows: 11.7 POLICY AND STANDARDS FOR DETERMINATION OF APPROPRIATE UNITS The policy objectives in determining the appropriateness of units shal~ be the e££ect of a proposed unit on the efficient operations of the county and its campatibility with the primary responsibility o~ the county and its employees to effectively and economically sexve the public, and providing emplayees with effective representation based on recognized community of interest considerations. These policy objectives require that the appropriate unit shall he the broadest feasible grouping of positions that share an identifiable community of interest. Factors to be considered shall be: a. Similarity o~ the general kinds of work performed, types of qualifications required, and the genexal woxking conditions. b. History of representation in the county and similar emp~oyment; except however, that no unit shall be deemed to be an appropxiate unit soiely on the basis of the extent to which employees in the proposed unit have organized. c. Consis~ency with the organizational patterns of the county, d. Number of employees and classifications, and the e£fect on ~he administxation of employer-employee relationship of dividing a single or related classificatzon: among two or more units. Notwithstanding the foregoing provisions of these rules, each appointed department head as designed in the salary ordinance, shall be excluded from representation in any unit; a11 other management, confidential and supervisory employees shall be included in a unit consistingsolely of managemen~, confidential and supervisory employees. The Employee Relations Officer shall, aftex notice to and consultation with affected employee organizations, allocate new classifications or posxtions, delete eliminated ciassifications or positions from units, in accordance with the provisions of this section. NOW, BE IT FURTHER RESOLVED, that the Board of Supervisors of the County of Butte hereby amends Section 12.9 of the Personnel Rules of ~he County of Sutte to read as follows: -7- 12.9 LATERAL TRANSFER A regular employee may, upon recommendation of the appointing authority(s) and approval by the Personnel Director, laterally transfer to a position having the sa~ae salary range as that held by the employee and for which the employee meets the minimum qualifications. An emplayee Iaterally transferred shall maintain the same merit advancement date and shall receive the same salary rate that employee would otherwise be ~ntitled to on the date of the transfer. A probationary employee must complete the probationary period in the lateral transfer class. NOW, BE IT FURTHER RESOLVED, that the Board of Supervisors of the County af Butte hereby amends Section 12.10 of the Personnel Ru].es of the County of Butte to read as follows: 12.10 VOLUNTARY DEMOTION A regular employee, who upon recommendation of the appointing au~hority and approval by the Personnel Directox, voJ.untarily demotes to a position having a Iower salary range than that held by the employee and for which the emp~oyee meets the minimum qualifications, sha11 receive the same sa].ary rate the employee would otherwise be entitled to on tihe date the voluntary demotion is effective ar the nearest 7.ower applicable rate. A probationary employee must complete the probationary period in the demotion class. NOW, BE ZT FURTHER 1tESOLVED, that the Board of Supervisors of the County of Butte hereby amends Section 12.I4 j of the Personnel Rules of the County of Butte to read as follows: 12.14 OVERTTME j. Exempt Employees The overtime provisions of this section shall not apply to management, confidential or supervisory positions as defi.ned in these rules. Except as provi.ded, an incumbent in a position defined as management, confidential or supervisory, shall receive administrative leave in lieu of pai.d overtime. Administrative leave in-lieu of paid ov'ertime shall be accumulated at a rate of 0.1~54 days per bi-weekly period of compensa~ed service for the period December 24, 1977 thxough December 27, 1978, and 0.1538 days for each bi-weekly period of compensated service th.exeafter. Administrative leave may be accumulated ~eo a maximum of 20 days. Emp~oyees who terminate from the county in good stianding shall be compensated for any admini.stirative leave accrued under this section, up to the maximum accrued amount. Incumbents in positions defined as management, confidenta.al or supervisory, who pxior to December 24, 1977, were eligible fox tihe paid overtime provisions o~ these rules, sha11 -8- continue to be e1~g~ble to receive overtime pay or compensatory time. Such incumbent may, through written mutual agreemen~ with the appointing authority and approval o£ the Personnel Director, convext from the overtime provisions of these rules to the in-lieu adminzstxat~ve ieave provisions. Once such agreement xs reached, it shall not be reversible for the position. Whenever a management, confidential or supervisory position, ~or which the compensated overtiime provisions apply becomes vacant, the position shall be identified as one to receive administratzve leave in-lieu of ovext~me before the position is refilled. Whenever a new management, confzdential ox supexvisory position is created or designated pursuant to these rules, ft shall be exempt from overt~me provisions af these rules and the in-1~eu administra~ive Ieave practices Sna11 apply to the pasition. NOW, BE IT FURTHER RESOLVED, ~hat the Board o£ Supervisors of the County of Bu~te hereby amends Section 13.5 of the Personnel Ru1es of the County of Butte to read as follows: 13.5 HOLIDAY LEA a) Designated Holidays. Each regular employee in a compensated employment status on the assigned work day immediately preceding and the assigned work day immediately following a designated holiday, shall be ~ntitled to compensation for the designated holiday. The following holidays are designated: 1) New Year's Day January 1 2) Lineoln`s Birthda.y February 12 3) Washington's Bir~hday Third Monday in February 4) Memorial Day Last Monda.y in May 5) Independen~e Day Ju1y 4 6) Labor Day First Monday i.n September 7) Admission Day September 9 8) Veterans Day November 11 9) Thanksgiving Day Designated Thursday in November 10) Christmas Day December 25 11) ~ery day appointed by the President or Goverrnox for a public fast, thazilcsgiving, or holiday. When a designated holiday faT1s on Sunday, the following Monday sha11 be observed. When Veterans Day falls on Saturday, the preceding Fri.day shall be ohserved. A regular employee reQui.red to work on a designated holiday or whose regulax scheduled. day off fa11s on a designated holiday shall at the descretion of the appointing authori~y be entitled to either equivalent compensated time off scheduled the day preceding the designated holiday or within {60) sixty days following the designated holiday or equivalent compensation to be paid within (60) sixty days fol~owing the designated holiday. Regular employees exempt from paid overtime shall he entitled to compensati.on fox designated holidays actually worked. Extra help employees shall not be en'titled to paid holidays or compensated time aff for holidays worked. -9- b) Personal Holidags. In addition to the designated holidays each regular employee shall be entitled up to (3) three persona~ holidays per calendar year. Regular employees, employed as of Januaxy 1 of each~year shall be credited with ~3) three work days o£ personal holidays. Employees hired between January 1 and Apri1 30 sha11 be credited with (2) ~wa work days of personal holidays for the remainder of the calendar year. Employees hired be~ween May 1 and August 31 shall be credited with (1) one work day of personal holiday for the remainder of the calendar year. Employees hired between September 1 and December 31 shall receive no personal holiday credits for the calendar year during which they were hired. No employee sha11 r~ceive more than (3) three personal holidays in any calendar year. An appointing authority may require an employee to provide (14) fourteen days notice in advanc~ of the personal haliday. In the event of an emergency an appointing authority may deny the employee's personal holiday. Personal holidays sha11 be sch~duled and taken off within thE calendar year to which they are credited. Employees sha~1 nofi be compensated in pay fox personal holidays in lieu of time off. NOW, BE IT FURTHBR RESOLVED, that the Board of Supervisoxs of the County of Butte hereby amends Section 13.9 of the Personnel Rules of the County of Butte to read as follows: 13.9 HEALTH INSURANCE AI1 county officers and regular employees assigned to a (I/2} ane-half time or more position and the employees' dependents shall be entitled to participate in the county- sponsored gr:.oup health ~nsur.ance program. Eligible employees enroll~ng in the program within (30) ~hir~y days following their appointment will be insured subject to the contract limitation with the insurance carrier. Employees enrolling after the (30) thirty-day enrollment period wi~~ be approved only upon evidence of insurability. Regular employees assigned less than (1/2) one-~alf time and extra help employees shall not be elagible for partfcipation in the health insurance program. Employees sha~l pay (10%) ten percent of the total monthly prem3um for employee and dependent coverage to be paid through a payroll deduction unless otherwise specified in this section~ To be eligible for premium sharing, an employee must have no less than the total of (10) ten days of compensated employment occurring within the (2) two regular pay periods immediately preceding the pay per•iod from which the premium deduction is made. ~mployees with less than the required compensated days of employment may continue coverage by advancing to the Auditox the total premium amount £or the month. ~or the purpose of this section only, an employee on an approved industrial disability leave of absence, who is receiving temporary disability payments from the compensation insurance fund shall be considered in full compensated employment status. An insured employee granted a non- compensated Zimited leave of absence may continue heaith insurance coverage by advising the Personnel Director and advancing to the Auditor each month, the total monthly premium cost. -io- Employees who retire under the provisions of the county's Re~irement Contract with rhe Public Employees' Retirement System (~ERS) may contiinue to insuxe themselves and thezr ~nsured dependents for the basic heaZth and catastrophic insurance by advising the Personnel Dixector and advancing the full pxemzum for insurance coverage in a manner prescribed by the Personnel Dixector. PASSED AND ADOPTED by the Butte County Board of Supervisors this 1~ day of February , 1978 by the following vote: AYES: Supervisors Lemice, Madigan, oseley, Ri. hter and Chairman Winston NOE S : None ABSENT : None NOT VOTING : None ~ .,..,. ....u__ Butte County Board of u ervisors ATTEST: CLARK A. NELSON, County C1erk and ex-officio Clerk o£ the Board By ~ ~G ~ -~~-