HomeMy WebLinkAbout79-227WHE~EAS, the Board of Supervisors of the County of Butte
finds it to be in the interest of the county to amend the
Personnel Ru1es.
NOW, THERE~'ORE, B~ IT RESOLVEB, that the Board of Supervisors
of the County of Butte hereby amends Section 2.67 of the Personnel
Rules of the County of Butte to read as follows:
2.67 WORK DAY
The normal number of hours of assigned work exc~ud~.ng
overtime is (8) eight hours. An appointing authority
may, in the in~eres~t of the county, modify the normal
work day hours, pro~rYded the total assigned hours do
not exceed 40 hours per week.
NOW, BE ~T FURTHER RESOLVED, that the Board of Supervisors
of the County of Butte hereby amends Section 7.5 of the Personnel
RuZes o~' the County of Butte to read as follows:
7.5 ~IpURS OF WORK
'~he normal work period. snall be (80) eighty hours per
bi-weekly pay period for each full-time employee.
Appoin~ing authorities shall schedule the employees' hours
in such a manner as to maintain county offices,open far
business 8:00 a.m. to 5:00 p.m. eaeh day of the year
except Saturdays, Sundays and holidays. Departments which
necessi~ate a d3fferent daily operation schedule shall
maintain and post an. empZoyee assignment schedule. No
employee, except in the case of emergency, sha11 be required
to work a dif~eren~ schedule than assigned unless the
employee has been notified at least (10) ~en days in
advance of the change in the work schedule.
NOW, BE ~T ~'URTH~R RESdLVED, that the Board of Supervisors
of the County of Butte hereby amends Sec~ion 7.11 0~ the Personnel
Rules of the County of Butte to read as follows:
7.11 NOTTCE OF DISCIPLINARY AC~'ION
An appoznting authority or designated representative who
takes disciplinary action against a regular emp~oyee shall
serve the employee a written no~ice. The notice shall be
served at leas~ (5) five days prior to the ef#'ective date
of aetion and shall be served on the employee personally
or by certified mail. The notice shall clear].y specify
the ac't9.on taken,-the reason for the action including the
particular facts and specific incident(s) involved and the
effecta.ve date(s) of the action and in case of demotion shall
conta~n a statement as to the wages and dizties of the new
position. mhe notice shall also advise the employee that a
copy of the material upon which the action is based is
RESOLUTION AMENDING THE
BUTTE COUNTY PERSONNEL RULES
attached or available for review upon request during nor~a~
business hours; the right to be represen~ed and to respond
verbally or in writing to th~ appointing author3~y or
designated representa~ive prior ~o the effeetive date of the
action; and the right to appeal the ac~ion and ~he time
within:which ~he appea~ ~ay be made. An appointing authority
or a designated representative taking disciplinary action
against an employee may, when ib is nec~ssary for the
operation of the department, assign the employee ~o less
critieal duties during the (5) f3ve day ~eview p~riod.
When extraordinary circumstances ~xist ~hat require the
~mmediate removal of the employee from the premises, an
appointing authority or a d~signated representative may
place the employee on paid suspension sub~ect ~o call
not to exceed (5) five days. A copy of a11 notices and
written responses shall be forwarded to the Personn~l Director.
NOW, BE IT FURTHER RESOLVED, that th2 Board of Supervisors
of the County of Butte hereby amends Section 10.3 of the Personnel
Rules of the County of Bu~te to read as follows:
10.3 SAFETY EQUIPMENT COST DIF~ERENTIAL PLANS
Safety equipment required to be provided by the county to
insure an employeeTs safe working conditions may, for the
equipment specified in ~his sec~ion, be purchased by the
employee at cost to the county.
a. Handguns. Law enforcement officers requ3red to
be provided a handgun as necessary safety equipment
to perform their normal duties shall be issued a
standardized handgun or be permi~ted to purchase
a personal handgun of a~ype and caliber approved
by the appointing authority and receive a reimbursable
cash advance in the amount of the value of the
s~andard3zed handgun. A~ the time such employee
terminates or b~comes ineligible to be issued a
standardized county handgun, the employee sha11
reimburse the eounty in the amount of the cash
advance. The County Auditor shall maintain the
reimbursement records.
b. Safety Lenses. EmpZoyees whose ~ob duties require
that ~hey wear safety lenses, shall upon request and
certification of cost, be paid the differential between
safety lenses and the non-safety lenses when such
employee is required to wear prescription Zenses.
c. Armor Vest. Law enforcement officers exposed to
activities which warrant the use of a protective armor
vest shall be provided such equipment to be worn and
used according to a wr~tten policy to be established
by the Sheriff. Officers choosing to suppXy their
own required vests may be permitted to purchase a
vest of a type approved by the Sheriff and receive a
reimbursable cash advance ~n the amount oF the county
cost for such equipment. At the time such emp~oyee
termina~es or becomes inelig~b~e to be issued a standard
coun~y armor vest, the employee shall ~e~mburse ~he
county 3n ~he amount o~ the cash advance. The County
Auditor shall maintain the reimbursemen~ records.
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NOW, BE IT FURTHER RESOLVED, that the Board o~ Superv~sors
of the County of Butte hereby amends Section 12.10 of ~he Personnel
Rules of the County of Butte to read as follows:
12.10 VOLUNTARY DEMOTTON
A regular employee who, upon recommendation of the
appointing authori~y and approval by the Personnel Directo~,
voluntarily demotes to a position having a lower salary
range ~han that he~d by the employee and for which the
employee meets the m3nimum quaZifications, sh~ll receive
the same salarg rate the employee would otherwise be
entitled to on the date the voZuntary demotion is effective
or the neares~ lower applicable rate. A probat~onary
employee must complete the probationary period ~n the demotion
class. An employee who held permanent status in a c~ass
with a salary range higher ~han that to which the employee
has voluntarily demoted sha11 not be required to serve
a new probationary per3od.
A promo~ed employee, who during the probationary period
voluntarily demotes ~o a class with a lower salary range,
shall have the assigned pay rate in ~he lower class
computed upon the pay rate the employee held prior to the
promotion.
NOW, BE IT FURTHER RESOLVED, that ~he Board of Supervisors
of tihe County of Butte hereby amends Sec~ion 12.1~ of the Personnel
Rules of the County of Butte to read as follows:
12.1~4 OVERTIME
a. Policy
It is the policy of the ~oard that overtime
work is discouraged; 'that each appo~nting authority
is to arrange the work of the department so that
employees shall work not more than 'the standard
departmental work week; that overtiime work be held
to a min3.mum consistent with the e~~'~.cient performance
of necessary funetions; ancl that overtime work
be used on.1y for emergencies or when temporarily
using regular employees on an overtime basis can
b~ shown to be more econamica].'than by using extra
he1p. I~ is recognized that occasional overtime
work may be necessary, and that in such instances
provisions shall be made to autlzorize, keep records,
and compensate employees for such necessary
overtime work.
b. Work Period
mhe normal bi-weekly work period sha1.1 commence
12:01 a.m. ev~ry other Saturday. Each regular
full-'time employee shall work (80) eighty hours
per bi-weekl.y period.
e. Authorization for Overtime Work
Overtime work shall be performed only upon author.zzation
of the appointing authority or subordinate empowered
to au~horize 'the same.
d. Overtime Defined
Overtime is authorized work in excess of the norma~.
bi-weekly work period of a~ least two-ten~hs of
an hour (12 minutes).
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e. Records of Overtime Work and Justification
Each appointing authority shall keep an accurate
record o~ all authorized work time including the
actua~ over~ime hours worked by the individual
employee together with justification for ~ts
authorization in each case and the manner and time
in which ~he employee was compensated for overtime
work.
f. Reportiing Paid Overtime
Total hours of authorized over~ime to be credited
for each e~~gible employee for a bi-weekly pay
period shall be reported on the payroll prelist
to the Auditor.
g. Overtime Compensa~ion
Except as otherwise provided in these rules, empZoyees
shall be paid at one and one-half times the applicable
stra3ght hourly rate or granted the equivalent hours
of compensatoxy time off. Compensatory time off
shall be schedu~ed at a time mutually agreed upon
by the employee and the appointing authority within
(180) one hundred eightiy days following the overtime
worked. I~ the appointing authority eannot sehedule
the ~ime off within (180) one hundred eighty days
following the overtime worked, the employee shall be
paid the equivalent compensation.
h. Fringe Benefits Not Affected by Overtime
Over~ime work shalz nat be a basis for increasi~g
vacation or sick leave benefits, nor shall i~ be
a basis of advaneing comp~etion of required periods
~or proba~ionary or salary step advance.
i. Over~ime for Call-Back
An employee who is required to return to work on
an overtime basis shall receive a minimum credit
for ~wo hours work.
~. Exempt Emp~oyees
The overtime prov~sions of ~his sect~on sha11 not
apply to management, confidential or supervisory
positions as defined in these rules.
Except as provided, an incumbent in a position defined
as management, con~idential or supervisory, shal~
receive admin~s~ra~ive leave in ~ieu of paid overtime.
Administrative leave in Iieu of paid-overtime shall
be accumulated at a rate of 0.1538 days for each
bi-weekly period of compensated serviee. Administrative
Zeave may be accumulated to a maximum of (20) twenty
days. Employees who terminate from the county in
good standing shall be compensated for any administrative
l~ave acerued under this section, up to the maximum
accrued amount.
Incumbents in positions defined as management,
confiden~ial or supervisory, who prior to December 2~, i977
were e~igib~e for the paid overtime prov~sions of
these rules, shall continue to be el~gible to receive
over~ime pay or compensatory time. Such incumbent
may, through written mutual agreemen~ with the
appointing author~ty and approval of the Personnel
Dir~ctor, convert from the overtime provisions of
these rules to the in-lieu administrative leave
provisions. Once such agreement is reached, it sha11
not be reversib~e for the position. Whenever a
management, confidential or supervisory position
for which the compensated overtime provisions apply
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becomes vacant, the position shall be identified
as one to receive administrative leave ~n lieu
of overtime before the position is refilled.
Whenever a new management, confidential or supervisory
position is created or designated pursuant to these
rules, it shall be exempt from overtime provisions
of these rules and the in-lieu administrative leave
practices shali apply to the position.
NOW, BE IT FURTHER RESOLVED, that the Board of 5upervisors
oP the Caunty of Butte hereby amends Section 12.16 of the Personnel
Rules of the County af Butte by deleting the section 3n i~s entirety.
NOW, BE IT FURTHER RESOLVED, tihat the Board of Supervisors
of the County of Butte hereby amends Section 13.U of the Personnel
Rules oP the County of Sut~e to read as follows:
13.4 LEAVE 0~ ABSENCE
An empXoyee may be granted a leave of absence only for good
and sufficien~ reason. All leaves of absence are to be
documented on personneZ act~on forms and filed with the
Personnel Director. Should the classification or pay
rate of the pos~tion held by an employee on a Ieave of
absenee change durin~ the leave, the employee upon
returning from leave shall be assigned to the new c~assifieation
or pay rate.
a. Limited Leave
An appointing authority may grant a regular employee
a limited non-compensated leave of absence not to
exceed (30) thir~y eonsecutive days.
b. Extended Leave
~he Adminis~rative Officer may upon recommendation
o~ the appointing authority approve for a regular
empZoyee an extended non-compensated Ieave of
absence not to exceed (1) one year unless otherwise
provided by law. During such leave, the employee
shal~ not accrue seniority or benefits.
c. Sndustrial Disabili~y Leave with Pay
l. ~ach regular employee covered by Safety
Member Re~irement shali be ~ranted a paid
~ndustrial disability leave as prescribed by
California Labor Code 4850 up to (1) on~ year
from the date of in~ury or 311ness. Employees
shall be required to reimburse th~ Coun~y for
any and all industrial disabi~ity benefits
~eceived during the period of Labor Code Secti.on
~~50 paid leave. Employees shall accrue fu11
benef~ts durYng the period of Labor Code Section
4850 paid leave except social security.
2. Each regular employee not covered by Labor
Code Sec~ion 4850, shall be granted an industrial
disab~Xzty leave in accordance with ~he follow~ng
rules:
(a) Employeea shall be required to use any
accrued leave benefits in ord~r ~o receive
paid ~eave.
(b) Employees' earnings will be ad~usted to
the different~al between amount paid and
any industria~ disabilzty benefi~s received
during the period of paid leave.
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(c) Employees shall have leave benefits
reinstated in the equivalent value of
the disabili~y benefits.
(d) During the period of paid industr~a~
disab~lity leave, employees will continu~
to accrue fu~l benefi~s for vacation, sick
leave and holidays. Benefits for retiremen~
and socia~ securi~y wil~ be accrued on the
salary differential representing the ad~usted
leave benefzts.
d. Industrial Disability Leaue Without Pay
Each regular employee who is injured or contracts
an industrial il~ness on duty shall be granted an
unpaid disability Ieave ~y the Personnel Director
from the time accrued leave benefits are exhausted
un~il the employee is released to return to work.
Employees shall accrue no benefits while in th~s
status excep~ as provided in these rules. The
Personnel Dir~ctor shall notify the appointing
authority of such~leave.
e. Military Leave
Mi13~ary leave shall be granted in accordance with
the grovisions of state law. All employees enti~led
to military leave shall give the appointing au~hority
an opportunity within the limits of such military
regulat~ons ~o determine when such leave shall be
taken and shall provide the appointing authori~y
with a copy of the militiary orders.
f. Temporary Assignment to ~ill a Position Created
by a Leave of Absence
An employee w~th permanent status in a lower classification
within a departmen~ in which an extiended leave of
absence has been au~horized in a classification for
which the employee is.qualified, may upon recommendation
of the appointing authority and approval by th~
Personr~el D~r~c~or, Be temporarily assigned to the
position held by the employee granted the extended
Ieave. A temporary assignment is for pay purposes
only. Emp~oyees so assigned shall not establ~sh
a permanent pay rate or statius in the higher classification
Employees so assigned sha11 continue to maintain
their status and receive the benefits of the lower
classificat3on during the temporary assignment.
g. Paid Leave
xhe Board may grant an employee a paid leav~ of absence
up to {~) one year. A paid leave shall be granted
only for ex~raordinary circumstances.
NOW, BE IT FURTHER RESOLVED, that the Board of Supervisors
of the County of Butte hereby amends Section 13.5 of the Personnel
Rules of the County of Sutte to read as follows:
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13•5 HOLIDAY LEAVE
a. Designated Holidays
~ach regular employee in a compensated employment
status on the ass~gned work day iznmed~ate~y preceding
and the assigned work day immediately foZlowing a
designated holiday; shall be entit~ed to compensation
for the designated holiday. The following holidays
are designated:
1) New Year's Day January ~
2) Lincoln's Birthday February 12
3) Washington's Birthday Third Monday in ~ebruary
4) Memorial Day Last Monday in May
5) Tndependence Day July ~
6) Labor Day First Monday in September
7) Admission Day September 9
8) Ve~erans Day November 11
9) Thanksgiving Day Designated ~hursday zn November
10) Christmas Day December 25
1Z) Every day appointed by the President or Governor
for a public fast, ~hanksgiving or holiday
When a designa~ed holiday falls on Sunday, the fol~owing
Monday sha1Z be abserved. When Veterans Day ~a~ls
on Saturday, ~he preceding Friday shall be observed.
A regu~ar employee required to work on a designated
holiday or whose reguZar scheduled day off falls on a
designated holiday sha11 at the discretion.of'the
appointing authority be en~i~led to either equivalent
compensated time off scheduled the day preceding
the designated ho~iday or within {60) sixty days
following the des3gnated holiday or equivalent compensation
to be paid within (6fl) sixty days following the designated
holiday.
Regular employees exempt from paid overtime shall
be en~itled to compensa~ion for designated holidays
actually worked. Extra-help employees shall not be
entitled to paid hol~days or compensated time off
for holidays worked.
b. Personal Ho~idays
In addition to ~he designated holidays eaeh regular
employee shall be en~itled up to (3) three personal
holidays per calendar year. Regular emp~oyees,
employed as o~ January 1 of eaeh year shall be
credited with (3) three work days of personal holidays.
Employees hired between ~anuary 1 and Apr~l 30 shall be
credited w~th (2) two work days of personal holidays
for the remainder of the calendar year. Employees
hired between May 1 and August 3~ shall be credited
with (1) one work day of personal hol~day far the
remainder o~ ~he calendar year. Employees hired between
September 1 an& December 31 shall rece~ve no personal
holiday cr.edi~S ~or the caZendar year dur~ng which
they were hired. No employee shall receive more
than {3) three personal holidays ~n any calendar year.
An appointing authority may require an employee to
provide (~4) fourteen days notice in advance of the
personal holzday. In the event of an emergency an
appointing authority may deny the employee's persona~
holiday. Personal holidays shall be scheduled and
taken off within the calendar year to which t~ey
are credited. Employees shall not be compensated
in pay for personal holidays in ~ieu of time off.
Employees returning from an approved extended leave
of absence shall be subject to ~his rule.
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NOW, BE IT FURTHER RESOLVED, that the Board of Supervisors
of the County of Butte hereby amends Section 13.8 of the Personnel
Rules of the County of Butte to read as follows:
13•8 RETIREMENT
Regular employees holding eounty employmen't sna~i be
members of the Public Employees' Retiremen~ System as
provided by law and the terms of the contrae~ in effect
between the County and the Public Employees' Retirement
5ystem. The Board may amend the con~ract as provided
by law. The Personnel. Direc~or shall advis~ the Board
regarding policy matters coneerning the contract or
amendments to it.
Hourly rated extra-he1.p employees shall not be eligible
for retirement benefits.
PASSED AND ADOPTED by the Butte County Board of Supervisors
ichis 6th day of November, i979, by the #'ollowing vote to
be effect3.ve January 5, 1980.
AYES: Dolan, MoseZey, Wheeler, Winston and Chairman Lemke
NOE S : None
ABSENT:None
NOT VOTIN~: None
ROBERT E. LEMKE, Chairman of the
Board of Supervisors
ATTEST:
CLAAK A. NELSON, Coun~y Clerk and
ex-officio Cl~rk of the Board
By : ~,~.E~ -~C. /wC~t~-
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