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Home My WebLink About80-018 RESOLUTTON ESTABLISHING RULES AND ItEGULATIONS FOR THE NEW COUNTY ADMINTSTRATION BUILDING AND TO PROVTDE FOR THE ENFORCENI~NT OF SAID RULES AND REGULAT20NS WHEREAS, the new county administration building has been completed and the county ot~ices relocated therein; and WHEREAS, it is ~c~ecessary for the protection of ~he new building as raell as the convenience of the heal~h, safe~y and welfare of the general public and the county employees that certain regulations be established for said building. NOW, THEREFOP.E, BE TT RESOLVED by this Board as follows: A. The County Administrative Officer is hereby designated FaciZities Manager for the Sutte County Administration Center and the ~ollowin.g specific duties and responsibilities are hereby dele- gated. to him: l. Maintain an inventory of a11 keys; 2. Be the sole authora~zation fox key duplication; 3. Authorize tlie relocation of systems furnituze workstata.ons or relocation. of systems furniture panels; 4. Regulate the use o~ elect~ical appliances by departments such as cof~ee pots, refrigerators, etc., so as to ensuze safety and prokcibi~ overloading of electrzcal circuits; 5. Authorize remodel; 6. Receive requests, complaznts, or proposals concerning the facility; 7. Authorize the change of locks; 8. Author~.ze signage; 9. Aut~COrize any charzges in the building affecting the esthetic value of ~he facility; I.O. Assure proper maintenance of landscaping and £aci~.ity. B. There is hereby established a Facilities Committee consisting of two members of the Board of Supervisors whose sole. purpose will be to hear appeals from affected parties relative to the decisions of t'ne ~'acilities Planager. The decision of sai.d Committee sha11 be final and binding on all parties concerned. _.... ._..._ __ _ _- _ _.__ . . __ _ _ , _ ; . ~ • .. . ~-_ ~ -z- ;_ C. The following specific rules shalJ. be in effect in the new county administration center: 1. No food or beverage shall be allowed at counters or desks which directly serve the public_ 2. Department heads shall determine whether or no~ t'ood and beverages sha11 be allowed at workstations which do not directly serve the publ.ic taking into consideration the following factors: a. Exposure to public view; b. Compatibility to job function; c. Circumstances peculiar to a particular workstation. 3. Work areas in public service areas must be kept businesslike and the presence of food and beverage must not disrupt the operation or be an adverse appearance. 4. No refrigerator units, hot plates, stoves, or similar electrical appliances shall be allowed in the administration center except where cleared for safety and e~.ectrical capacity, exeepting those water heating appliances and refrigerators which are supplied by the county. Requests for co~fee makers or coffee pots should be forwarded to the Facilities Manager. 5. Food and beverages are expressl.y prohibited in t~e copy and central mail room and on any other copy machines in the facility. 6. There is a coffee room/break room in the faci7.ity pravided ~or staft where food and beverages are permitted. 7. The determination ~or the relocation ot a1I systems furniture;shall be the exclusive responsibility of the Facilities Manager and all such work shall be performed by the Building and Grounds MainteT nance pepartment. A11 other personnel are specifically proh~bited from removing systems furniCUre or components therei.n from assigned workstations or reconfiguring panel systems without written authorization from ~he Facilities Manager. D. In. ordex to maintain office areas in an uncluttered businesslike manner, the employees are requested to observe the following: 1. Belongings and equipmen~ should be kept be~ow partition height in open landscape areas. 2. Where possible, storage should be limited to designated locations not on top of file cabine~s or in the aisle. 3. Bulletin boards should be maintained in a neat orderly fashion. 4. Employees are expected to exercise good taste in their choice of fixtures and ornaments that personalize their work,station. Do not use tape for the lzanging of documents or posters on system ~urniture. The use of glue or other adhesive materials on fabric panels is prohibited. Picture hangers and plant hangers, etc., will be provided. _ -3- 5. Personal plants must be placed in a water tight container. We are ~articularly concerned witk~. pots whicb. drain and no catch basi.n is provi.c~ed. 6. No heating devices such as coffee pots, hot water heaters, hot plates, ovens, etc., shall be permitted in individual systems workstations. 7. Extension cords can represent a safety problem and should be installed only ~ith permission of the Facilities Manager. 8. Machine rooms, electrical rooms, and the roof sha11 be off limits to a11 unauthorized personne~.. 9. S~orage in aisles which provide departmental access sha11 be prohibited. 10. Under NO circumstances will anything be permitted to be hung from the suspended ceilings throughout anq of the buildings. E. The Facili~ies Manager is hereby delegated to establish smoking and non-smoking areas within the Board of Supervisors room pursuant to the provisions of Health and Safety Code §§25940, et seq. (Californza Indoor Clean Air Act of 1976). The windows in the new administration center do not open and the heating and cooling system is designed for positive pressure. Because of these circumstances° the Board of Supervisors wishes to discourage any type of smoking within the ~crarious offices. This policy of discouragin.g smoking is based no~ only on tYt.e annoyance and nuisance to non-smokers, but also the health, safety and waltare of those smoking. Therefore, each department head is hereby delegated the responsibility to de~ermine whether or not there wi11 be smoking allowed in his parti- cular department. Department heads are further i.nstructed, where they have decided to allow smoking, to have smokers situated away from non-smokers to the extent that the convenience of the office will allow. ~or those departments designated "No Smoking", signs reflecring such shall be placed in p~ominent places in the offices. Wb.ere the department head has determin.ed there ~rill be no smoking, members of the public will be asked to leave iri the event, upon being requested to do so, they fail to ex~Cinguish their cigarettes, pipes, cigars, etc. Smokzng skzall be allowed in the emp~oyees lounge, the arcade, and in. the areas designated in the Soard of Supervisors room. F. Any emp~oyee who violates any of the provisions of this resolution or regulations estab~ished herein sha11 be subject to discipline pursuant to the Personnel Ru1es and Reguiations. _ -4- G. The County Administrative Officer shall ensure rha~ every county employee is made aware o~ the provisions of this resolution. PA.SSED .AND ADOPTED by the Sutte County Board of Supervisors this 22nd day of January , 1980, by the following vote: AYES: Supervisors Dolan, Wheeler, Winston and Vice Chairman Mose~eq NOES: None A~S~~TT: Chairman Lemke I30T VOTII~TG ; None ~ ~ ~ ~~ OBERT F. LEMKE, C airman o e Butte County Soard of Supervisor-s ATTEST: CLARK A. N~T,SON, County Clezk and ex--of~i.ci.o Clerk o£ the Soard By ~~~~~e~ ~,