HomeMy WebLinkAbout84-132;~` ~ ti ~~ b '~ ` °~ OUNTY' OF `BUTT, STATE OF CALIF~R~N#A
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~esarufion Na. s~--132
RESGLUTICN OF THE SOARU 03= SUPERVISOPS OF THE COUNTY OF BUTTE
AUTHCRIZIPIG EitECUTIOty OF A GRA~dT COPlTRP~CT LiITH THE CALIFOR~fIA ARTS COUt~JCIL
4~HEREAS, the California Arts Council and the California State
Legislature have established a State/Local Partnership Program designed
to encourage local cultural planning and decision making and to reach
pr•eviously'underserved constituencies; and
lf!fiEREAS, a plan far the arts in Butte County was submitted to
and accepted by the California Arts Council at its public meeting of P,ugust
1, ?984.
fdOti1, TIIEREFO~:E, BE IT RESOLVED that the 6oa•rd of Supervisors
of the County of Sutte does hereby designate the Board Chairman to execute
Standard Agreement Number AC-4204 in the fora attached ar.d incorporated
by reference herein.
PASSED AND ADOPTED this 14th day of August ,
1954 by the fallowing vote:
AYES: Super~risors Fulton, I~oseleyr wheeler and Chairman Saraceni
Pd0E5: None
ABSENT: Supervisor nolan
f`lOT VOTING: None
ATTf=ST: ~iARTiN J. NICFfOLS,
Chief Administrative Officer and
Clerk of the Board of Supervisors
L~~ .
AL SARACENI, Chairman
Butte County Soard of Supervisors
BY 7~. c~~-lirno~a.5 ~.~~. ~,~ - -
ITANDJQRC~AG~RERME~lT - AYro~NE° rB.ENERAt
iTATE ~'q',CkLIF"CFiNIA
.YD. 2`tR.-~.•4 4~17.Sr - - ..
CH15 hGREEA]ENT, Wade and entered into this 25th day of ~ulY , 19 84 ,
n the State of California, by and betweEn State of California, through ifs duly e]ected ar appointed,
qualified and acting
STATE AGENCY
AEPT. OF GEN. SER,
^ CONTROLLER
r
TLE OF OFFICER ACTING FOR STATE AGENCY NUMBER
Director California Arts Council AC-- X204
rea(ter called the State, and
County of Butte
-eafter called the Contractor,
:TNESSETH: That the Contractor for and in consideration of the covenants, conditions, agreements, and stipulations of the State
:reinafter expressed, does hereby agree to furnish to the State services and materials, as follows:
;t forth ser+~ice to be renderod by Contractor, amount to be paid Contractor, time /or performance or completion, and attach plans and speci(icatians, if any.J
Contractor shall be paid a Block Grant in the amount of $ 12,t?ot? _- and a
Local Priorities Grant in the amount of $.5,235 for arts programming and
planning in the county/city of BUTTE ~ ~ , in accordance
~taith the local arts plan and its updates, as submitted to and accepted by the California
Arts Council.
General California Arts Council l;equirements and the Fair ]employment Practices Addendum
are attached hereto and are hereby made a part of this contract.
Contr2ctor will, implertent~~plan as approved by the California Arts Council to include the
attached list of activities.
•
Payment shall be made in advance after contract: approval. upon submittal of a prop m d c
rLL o ~ _J~
invoice from the Local Partner to the CAC. ~ r ~ ~;
.~a17 235
Total to be Paid: > Contract Dates: September 1, 1984-Aug N °
st?° ~.,,R19 5
-o ~ •..
d -o 0
> >
o ~
C::^.e prot•isions on .ae re•~erse ssce i:ereof constitute a part of this a~reenent. a ~
°~~° ''
d -m _ pp
1';lT\ES5 11'IiEREOF, t'r~is agre~mer.t has been ekecuted by the parties hereto,. upon the date first above tt~ritte;l.
STATF OF CALkFCRNIA CONTRACTOR ~- -
:ENCY COIJTRAC TOR lir OTHER TNI.N AN IN OI VI DV wC, STA7E WH CTY. ER A CO RP9 ~(.Lp1
P AR:NERSN IP, OTC.} '~~; ~~
California Arts Council Count 0
EAU THOP12E7 SlG^,G-ypc BY EAU THOR EO SI G.': AT' ES »% ~;: ~
'i• ~;
~
•
AUG Z 4
~ )984 ~
`
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TLE ~ T17LE -' t' I
-~
~
Director Chairman Board of Su ervisors ' ~~'
AAORE55 ~` ~.~~.,,
25 Count Center Drive Orovii~e CA 95965 ~~~
ON TINUED ON..,..._SHEETS, EACH SEARING NAME OF CONTRACTORr
Depvriment of General Services' AMOUNT ENCUMBERED
1'] 235 APPROPRIATION
Local Assistance FUND
General
tlseoNLY
. $ e
, UNENCUM BEgED BALANCE ITEM - CHAPTER STATUTES FfSC AL YEAq
S 101-DOl 258 84 84-85
4aJ• r~ NLRE~~Ir.c £r:CC h7BRwN CE FUNC TI~JV .-~
~ State/Local
•4J• OECRE~_~4G EN LJM @4~NCE Lr.vE ITEM ALLOTMENT
$ 74400 35DD 701.02
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1 h~uub~• rya ti't• taiun .Il}' US5'll iJL'fSUf1Ul r7nfA1'ICd,I!L' thfll l7atll: L'tE; CI (all[iS T.B.A. r:~. B•R. rc 0.
arc a~•c,iluhlr~ f~~r ;!;^ l,ariud nnr! purprrc: rof the cxpciadirure slated rrhnrr.
SIGN AT'JRE OF A=GOJN T331G OFFICER CATS
! horeby Cert;(y• that uIl ci,nditinns inr exemption set (nrth in Starr. Administratira ':u :a a! Section I::D9
hn~'e been corrp:icd ~sith and this dr~ctrment is exr•mp1 from reti•iex+by the t3E,7arr:T7Pn1 r,! }iranro.
'. I_: G`=~.TURE G= C=F:CEn SIGNING Gti BEhALF CF THE AG~'r:CY SATE
i. The Contractor agrees to indemnify, defend and save harmless the State, its officers, agents
and employees from any and all claims and losses accruing ar resulting to any and a]I contractors,
sutocontractors, materialmen, laborers and any other person, arm or corporation furnishing or
supply ing ~ti•ork, services, materials or'supplies in connection with the performance of this contract,
and from any and all claims and losses accruing or resulting to any person, firm or corporation
«~ho may be injured or damaged by the Contractor in the performance of this contract.
2. The Contractor, and the agents and employees of Contractor, in the performance of this
agreement, shall act in an independent capacity and not as officers or employees or agents of
State of California.
3. The St:tte may terminate this agreement and be relieved of the payment of any consideration
to Contractor should Contractor fail to perform the covenants herein contained at the time and
in the manner herein provided. In the event of such termination the State may proceed ~~•ith the
~vorl: in any manner deemed proper by the State. 1"h~ cost to the State shall be deducted from
any sum due the Contractor under this agreement, tend the balance, if any, shall be paid the
Contractor upon demand.
4. tit'ithout the ti~•ritten consent of the State, this agreement is not assignable by Contractor
either in ~~•hole or in part.
~. Time is the' essence of this agreement.
$. \o alteration or .~ariation of the #enns o£ this contract steal] be valid unless made in ~ti~riting
and signed by the parties hereto, and no oral understanding or agreement not incorporated herein,
shall bt binding on an}• of the parties hereto.
;. The consideration to be paid Contractor, as pro~•ided herein, shall be in compensation for.
all of Contractor's expenses incurred in the performance hereof, including trammel and per diem,
unlFSS othen~•ise expressl.• so provided,
"~ ' '~'~
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Resolution No. aa-~5a
RESOLUTION OF THE BUTTE COUNTY 80ARD OF SUFERVISORS
APPROVING THE BUTTE COUNTY ART5 CO~~1NiISSION PHASE III ARTS PLAN
1~IHERERS, the California Arts Council and the California State
Legislature f~ave established a State/Coca] Partnership Program designed
to encourage'iocai cultural planning and decision making; ar~d to reach
previously ur~derserved constituencies; and
I,f~IEREAS, a plan for the arts in Butte County has now been submitted
to the 8oard'of Supervisors of Butte County.
NOW, THEREFORE, BE IT RESDLVED that the 8oard~of Supervisors
of the County of Butte does hereby approve of the Butte County Arts Commission
Phase III Arts Rian as .submitted to the California Arts Council by the
Butte County Arts Commission.
nA.n tr.n wa,.. ...w w~..-.. _..... _ ... _.. ..
. Section I I `''
Cor~prehensi ve l.i st of Goals and Ob~ecti v_es
for the Bu-tte County Arts Comm? ssi on
The following goals delineate the methods. of addressing the
needs outlined~in the previous section. The goals are listed in
order of priority. ~_ '
•.
Goal 1
' Promote publ i c awareness oi' the cultural opportunities now existing
in Butte County and more fully~utilize~the arts planning and programming
resources that are currently available. -
Objective 1''. Promote the work of existing art organizations
and continue assessing the arts needs.. of Butte County and identifying
the resources currently available to support arts programs.
• h.
Methodology for accomplishes the objective. -
' ~ .- Inform the arts community and general public of the current
status a'f Butte County's plan for the arts, specifying the
cai~tinuinng opportunities for community input and the funds
to be ma'de'available for planning and programming purposes.
• Ensure equal accessib7lity to available resources and ensure
: an equitable grants administration process.
•.
~' - E~sta~lish formal guidelines for the solicitation and allocation
of grant monies, describing how much money is available
for what kinds of purposes, who is eligib~e to apply,
the procedures and timelines for requesti~'g~.funds, etc.
- Conduct a widespread publicity campaign on the guidelines
that have been established.
.~
Ta_ rget.date for achieving the objective. The process was initiated
in ~anuary',1984 and is to be completed 'by May 31, 1984.
Objective ~. Pr`omote a widespread base of active community
pa•r~ticipat~-on". in cultural planning and programming decisions
by establishing a good two way communications network between
community conti~igents and the local Arts Councils that represent
them, and between the Arts Councils and the Buie County Arts
Commission that represents them.
~,
•h
Methodology for accomplishing the objective.
. •Cstablish a ,task force to study the relationship between
the Butte County ;4rt~ Commission and the Butte County Board
of,Supervisors. The task force will make recommendations
to the BCAC regarding its organizational structure, operations,
and procedures. -
. Develop'a more detailed description of function in the bylaws,:
recognizing the need to be informed of and respons-1've~to
the eommunity•Arts Councils, and establish a structure to
accomplish this. ~ '
Request .the groups i n Chico, Orovi 11 e, Paradise, and Gridley-Biggs ;~
. function as advisory Artsti Councils and develop a detailed
formal descri pti on of their :function ( i . e. , •draft a set of
• ~ bylaws), recognizing the need to:
~- Seek on a continuing basis•~he views and priorities of
a broad spectrum of the community by means of well publicized
meetings open to the public, periodic needs assessment
surveys, and other aggressive and ongoing community outreach
efforts. ~ ... ~ •-
- Define the kinds af.community constituents that must participate
' as active members as the local Arts Councils if tie group
~s to function in the capacity of a representative Arts
Council.. Arts Council membership should include, for'
example, persons representative of visual arts, performing
. arts, literary arts, business community, educational field,
. other arts-related or arts concerned groups, groups who
• ••, have been traditionally underserved or under represented ~~
.~ • . • i n the• past, etc.
- Recruit an active membership-that meets the broadbased
• standard of representation established by the Arts Councils.
'~ - Develop a procedure for utilizing the Butte County Arts
Commission representative on the Arts Council to take,
- ~ .on a regular and ongoing basis, Arts Council recommendations
to the Commission.
• ~ 7his Arts Council structure, with its connection to the
• Butte County Arts Commission, will give intere$ted artists
and citizens opportunity to help define and prioritize
local arts needs, and the chance to directly affect program
'decisions designed to achieve those goals. .
Tar rget date for achieving the objective. The process will begin
in AprApril 1984 and be completed by December 31, 1984.
Goal 2 . ~,~,
'• Cultivate countywide alts programming and cultural awareness
' beyond the level that i~s`currently possible by establishing some
central coordinating functions and new support structures that will
improve services to all arts organizations. -
Objective I. Contract with a county arts coordinator or project•
consultants to work under the direct supervision of the Butte
County Arts Commission i n carrying out and coordi nat-i~n~g •the
programs and policies of the Arts Commission. This position .
ca~ld, for example: ~ •
Act as .the Commission's staff representative and liaison ~;
• person, providing a 'readily accessible and day-to:-day point -
of contact with local Arts:Councils and the people of Butte
' County. ~•
. `Staff a central office which will provide an information, •
assistance, and referral service having some central organization
and continuity to~~it, provide .a countywide arts newsletter
or a coordinated calendar of events, pravide a formal channeling
and processing point for community input and~for incoming -
information on new cultural resources in the•area, and provide
practical aids to arts organizations in the administration
of their programs. .
1~aintain an up-to-date reference file of information on~the
Butte County Arts Plan and on available cultural resources
in the county. "This information, to be published in a well-designed
" format and distributed for use by arts groups and otEier interested
. parties, would include:
. ~ ~ An update of the information compiled for Phase I, II,
and III of .the Partnership Program.
t .
An updated directory of artists and arts organizations.
A comprehensive listing of current resources (including
- contact persons, consultants, services, equipment, etc.}
available to support the arts in Butte County, etc.
Provide professional administrative coordination and oversight
for the functions subsequently mentioned in this plan (e.g.,
recruiting professional support volunteers, facilitating
long range arts planning, forming work. committees to undertake
special projects, program monitoring and evaluation far the
Arts Commission, etc.
Seek additional sources of income that serve, not only to
pa"y for the Coordinator's position, but to increase the money
available in the county for arts programming.
~;ethodalogy for accom lishin the ob~ve. The Butte County
Arts.CoE,ission, using the input from the local Arts Councils,
wi3.1 adapt a phi•Iosophy regarding the proposed Coordinator position,
determining such issues~.as:
. How comprehensive in nature the job is to be.
A detailed description of the functions to be performed by
the central office and a detailed job specification for the ~;
Coordinator's position, including the priority projects to
be accomplished the. first year.
The .degree of-professional arts administration experience
' needed.
,,
The theory of paying a compe;biti.ve salary in. order to achieve
' professional results and as an .investment toward a larger
1 ater' return i n the' form of programming money.
Whether the Coordinator's job is to be part-time ar full-time.
Detailed speci~ficatians for the type of facility needed to
house the central office and the County Arts Coordinator. -
•
'. The present and future sources of funding and resources available
•-r jncluding the possible use of county facilities and space,
to support the Coordinator position.
. Target date for•achieving the objective. The process will begin
in June 1984 and be c~ampleted by September 3D, 1984.
r Objective 2. Develop a network of community support persons .-'
•. and.professiana1 facilitators (e,g., business and University
' '- people} who will complement and foster the artistic talent available
-. in. the area by providing the kind of administrative and support •
- services, organizat~ianal skills, and specialized knowledge in
technical support areas that are critical to the flourishing
of• the arts. These specialists would offer expert advjce and
aid to arts organizations in such areas •as:.
Pub7i`city planning and assistance.
Fund raising methodology and resources.
Invest,~ents counseling. '
• Financial management.
Grants writing assistance.
Location and development of facilities.
E,iaison with the community.
. Outreach to underserved constituents ti.e,. how to involve
and serve special interest groups such as senior citizens,
. minorities, youth, the handicapped, etc.}
ti t~.
Methadolog~r far accomplishing the objective. The Arts Coordinator •i
' will develop: '
• A list of the types o-~ administrative and professional talent
" needed to support artists and arts organizations.
A list of professionals who are willing to act.as "Friends.
of the Arts" to be on cal] to aid with special projects (doing•
everything from carpentry to accounting) or to serve as "in-resident"
consultants an a limited basis. ~ -'
A plan far enlisting the help.of volunteer professionals -
• in developing 'a series of practical aids to artists and arts
. organizations in the implementation of their programs, examples ~ ~4,
of these 'aids might include:
• .,
•• - A series of resources kj,ts or manuals (e.g., on how to
. identify and write grants; on effective fundraising techniques
r appropriate to the 'arts; ori•effective, cost efficient
publicity resources and methods,~etc.)
- Short topic pape~rs~ (e.g., on the virtues and limits of
incorporating the Arts Commission). ~ ~-
- kbrkshops for individual~arti$ts on"such topics as mentioned
• above.
Tarcet date for achieyipg the objective. The process will begin
in October 1984 and be completed by December 31, 1984.
_ Objective 3. Develop a combined computerized mailing list for
• use by alirarts organizations in distributing program information.
'~ Particular organizations would then be able to request printed
• mailing labels according to a patron's pre-specified special
interests ttheater, music, opera, etc.}.
F9ethodal~ far accom lishin the objective. The'r1rts Coordinator,
with the assistance of a task force, gathers together ail the
current mailing lists utilized by arts and arts related organizations,
' including the. ones used by the University's Public Events Officer
and by Butte College, arranges for the use of a computer (e.g.,
the CSUC Associated Students' computer), and compiles a master
' list of arts patrons which is purged of overlapping names or "
' duplications.
The F,rts Coordinator then prepares a questionnaire designed
to identify patran~interests by arts categories (theater, opera,
etc.}, does a mail-out from the master list, and uses~the return
information to key into the computer the particular types of
mailings (drama, opera, etc.) the patron wishes to receive.
• - ;
t t!
Simultaneously, of course, the mailing can be used to get updated
demographics information on the patrons, to identify any special
skills that a patron may be willing to volunteer, to solicit
contributions during the annual fund raising campaign, to seek
community evaluations of current programs, or to-seek new perspectives
on arts needs in the area. - '
Tamer e~~ date for achieving the ob~ectiv~. The process would
begin in.~toverber 1984 and be completed by January 31, 198.
Obj~ctiv~ 4. Develop dependable methods for augmenting Butte
Caunty's c~rrent~sources of income far the arts and for achieving
financial self sufficiency on the county .level, thereby making
local arts i-adependent of the vagaries of state or federal funding
and providing a continuing ba$is of support funding for local
artists aid programs.
~,ethodol o far accompl i shi nq the. nbjecti ve. ~ The Arts Coordinator
waulo develop tEie mechanics of a well coordinated fund raising
campaign to benefit the arts in Butte County, which would include:
, Establishing a Financial~Advisory Committee.
.. Drafting a specific' 1 i st of .the potential uses •a` contributed
.-, monies, which can -then be used in~marketing the fund raising
campaign.
Making a list.of the potential donors and financial sources
to consider.
Specifying a procedure for conducting and staffing the campaign
. (drawing on the experience of model programs elsewhere}.
.~ Determining how the overall fund raising campaign is to mesh
. with the i ndi vi dial • fund raising efforts of arts ~organi zati ins,
etc.
Target date for achieving the objective.• The process will begin
in December 1984 and be completed by February 28, 1985. .
Objective 5. Promote better coordination and utilization of
arts facilities in the county in order to,better serve the diverse
types of arts organizations and their needs for different kinds
of space far performances, displays, and events programming.
Methodoloo for accomplishin~C the ob'e_ ,l ctive•. The Arts Coordinator
will appoint an investigative .task force to survey at the local
level the facilities needs of the various arts organizations
and other entertainment or recreation oriented programs. The
survey would identify the kinds of flexible space needed for
programming, rehearsal or display purposes (or for events such
as fund raisers, including the types of special staging or
seating configuration needed. _
~,
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This list of needs will then be compared with a comprehensive
list of the facilities currently available to determine what
. types of facilities r~eed~to be sought out or developed.
Ways wa~uld be sought to make better arts use of existing facilities
(includ7ng, for example, the public schoolsy and identify facilities
with the potential of being renovated for arts purposes.
Ta_ 4r e_~ date far achievi~ the objec~i_ve. The process will begin
in December 1984 'and be completed by February 28, ].°85.
Goal 3
. ~ _ ~ ~~ _
Provide ~irdi vi dual artists and arts- organizations i nformati ors
and training which will enable them to increase their economic s.elf~sufficien_y
on one hand, and their interactions with, other artists and the community
on the other.
Objective ~, Bring artists .from throughout the county together
to explore common problems,~concerns, successes, and possibilities.
for cooperation. .
~~ethodol a for accom l i shi n the ab~ecti ve.
By Weans o~ a countywide newsletter, announcements at Art
Councils, and 'notices in local newspapers, artists will be
invited to a series~of roundtable discussions to be held
' in each of the four largest communities in the county: Chico,
paradise, Gridley, and Oroville. Artists will be encouraged
~' to attend a~s many of these discussions as possible, as part
- - ~of ~ha 'purpose is to introduce artists from various parts
of the county to each other.
The county arts staff wi 11 compi 1 e l i sts of pa ~ ~:,i ci pants
and the results of discussions, and disseminate the: results
to the participants. The hope is that the artists will organize
themselves in their best interests. The Arts Councils and-
the Butte County Arts Commission will also make use of the
information in updating their assessment of local arts needs
and their action plan for addressing them.
Target date for achievi~ the abjec'tive. Begin the process
in January ]985 and complete by April 3p, 1985.
Objective 2. Develop a series of workshops for artists and
representatives of arts organizations on such subjects as marketing,
forr~ing cooperatives, fund raising, grant ti5~riting, working as
artists in the schools and community, and surviving economically
as an artist.
1~
. _ ~
Fiethodol ogy_ for accom 1 i s~~, n the ob 'e~i ve.
The Arts Coordinator will use the information from roundtable i~
discussions and interviews with artists to draw up a list
of possible workshop topics.
- 4
f
The Arts Coordinator will identify local experts and other
artists who can provide this training. (Many artists have
bits and pieces of this kind of information and could share
it with other artists through such a structure.) -.
The Arts Coordinator will explore funding needs and sources ~ i
' for such a program.
` ~
Target date for ach7eving the objective. Begin process in January
~' 1985 and complete by March 31, 1985. ~
~~
- .,
• - ..
• Goal ,4 ~ ~ ~ -
Develop arts programming appropriate 'to the county level and
supplemental to the localelevel .which will meet the needs of segments
of the population which currently have limited access to the arts.
Objective 1. Increase The oppa r~unities of senior citizens
to participate in art workshops, to attend art performances,
' and to' interact w3 th artists from other segments of the cormnuni ty.
Methodology far accomplishing the ob,~ective.
Tha Arts Coardinator~will set up a task force to address
the needs of senior citizens. `The task force will include
•-, representation from senior citizen groups, art guilds, and
.= local arts councils and will consider:
•.
-- k°h at resources are .currently available to seniors.
- Flow to increase the accessibility of art classes, performances,
' and arts education programs.
- Kos to improve communications with seniors.
-- Flow to increase interaction among artists, senior citizens,_ '-
- ~ ~ ' and the community as a whole. ~ ~ ~ 4
. +
~farget date for achievi~ the objective. Begin the process ~
in ~pbruary 1985 and complete by April 30, 1985.
Objective 2. ~xpand~the opportunities for handicapped citizens ~
to participate in current art programming and to develop opportunities ~
to explore their own creative potentials, ~,
Methodology for accom~i i shi nq the ob 'e_ 3 ct.i v~'-
The County Ards Coordinator will set up a task farce which
will address the needs of handicapped citizens, including
both the physically.disabled and mentally disabled, The
task force will include representative from Do--It, the Association
of the Retarded, and local Arts Councils, and will.:
- Assess special needs of these groups.
-- Examine ways to increase exposure to the arts using existing
resources. -
- Discuss how to increase interaction of handicapped citizens
with the rest of the arts community.
_ } .
-- Look for ways to tap the creative potential of handicapped
• citizens.
7i~e task force will submit to the Butte County Arts Commission
a plan which utilizes an arts program for the handicapped
which utilizes existing resources and addresses the funding
needs for~new programs.. - -
7a~ rget date for achievin the•objectiye. -Begin the process
-• in F,ebFebruary 19E5 and complete by Apr'i1 30, 1985.
Objective 3 Increase the exposure of the work of minority
artists in the county, especially 81ack, Chicano, and American
Indian, and increase the interaction between minority artists
,' and the arts community.
•~-. t~ethodal o for accompl i_shi ng the objective.
. --,
The~County Arts Coordinator will contact representatives,
=. of oath minority artists and Arts Councils throughout the
county and bring them together for roundtable ~~.scussions
.which will especially address ways to increase the audience
for minority art work and also discuss: .
• y - ~a'rmation of a supportive artist group.
- - Inclusion of minority artists in Arts Councils, thereby -
increasing their influence on county arts priorities and
decisions. '
.~ The Arts Coordin.atar will make a special effort to compile .
a complete list~of minority artists and arts groups~in the
county far inclusion in the county arts directory and an
mailing lists.
Target date for achievin the objective. Begin the processs
in FebFebruary 1985 and complete by April 30, 1985.
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Goal 5
~ Sti
.,
Increase the exchange~of artistic resources between rural and
urban areas of•Butte bounty.
Qbjectiye 1. Develop a program of "traveling art" which would
•enable greater numbers of residents in isolated communities '•
tv participate in art shows and performances. (This program
will also contribute to the expansion of audiences for~~rtists`
work. )
. Methodolo for accomQlishjng the objective. •
. •The Arts Coordinator wiii.pali~art~sts and arts organizations
w regardi,~ng their interest i n' aril ideas about creating a "travei'i ng
' art" program. ~.
The Arts Coordinator will identify isolated areas and make
ca~ntacts in towns located in those areas .to ascertain interest
and local resources. •
The Arts Coordinator will draw up a plan: for the program
and seek needed funding. '. .
7a, rget date for achieving the objective. Begin the process
in February 1985 and complete by April 3Q~, 1985,
I
• Gaal 6 ~
_~
. `'Inc"tease tFae exposure of the• youth' i n Butte County to the county's ~;
cultural resources and increase their opportunities to develop their ••
own arti sti c potentials. ~ ~ ~ '
objective Z. Meet with school boards and parents groups throughout
Butte County to make art experience and education a higher priority
in the school curriculum and encourage them to apply for the
• special -SiP funds oval 1 abl e for this purpose.
t~ethadology for accompli__shing this objective.
The Arts Coordinator will assist in the formation of an Art
in Education task force comprised of interested artists,
parents, and educators.
Members of thi.9 task force will attend the appropriate school
board and PTA meetings to stress the importance of art within
the general curriculum.
Tait date for achievin the objective. Begin the process ~.
in March 1985 and complete by ~~+ay .31, 1985.
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Objective 2. Develop a program of Arts-in-~.~~ie-Schools. Such
a program would provide increased readings or performances in
schools and would ,support a program of local artists in the
-. schools patterned after the existing successful model of Poets-
in-the-Schools.
h~ethodoloy y for-accomplishing the objective.
The Arts Coardinator will use the existing task force on
art in 'education to discuss a program o~ art-in-the-schools
and to examine existing models for such programs.
The Arts Coardinator will oversee the planning of sucI~ a
program, to include establishing, guidelines, .training, and •
overall lava] coordination.4 ~ .
. ..
Target date for achieving the of~jective. Begin the process
in 1~arch 1985 and complete _by ~~ay 31, 1985.
.. Goal 7
i
Expand the audiences far artists both in terms of their numbers
and the cultural awareness of their members. This goal implies not ~:
only that more people will take advantage of arts programming, but `~
also that those who do will increase their understanding of and capacity .
to enjoy ghat they are viewing. E
Objective 1. Develop an outreach/publicity plan for arts programming
in Butte County which promotes public awareness of the arts
~. and, at the same time, conserves costs through the networking .
'of publicity efforts. .
'~ E~ethodoloa for accom~l i shi ng the objective.
O
The Arts Coordinator will survey groups as to publicity needs, ,
current resources, and usual publicity methods and will determine
which existing resources might be more effective if on-going
" and coordinated (e.g., arts pages in newspapers and regular'
' radio announcements of arts programming throughout the county,
or the use of one anather's printed programs to publicize
events.
The Arts Coordinatar will oversee the creation of a publicity ~--
"kit" available to arts organizations and individuals who
may not have had experience providing publicity.
Use the information net~,~ork to inform art groups and individuals
of each other's programs.
Tait date far achieyi~ the objective. Begin the process
in April 1985.and complete by July 31, 1985,. ~ ;~~
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Ob~ectiy~ 2. 'Develop a model far seminars tq.,be offered in
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connection with specific performances of shows which are intended ~
to educate the public's experience in the arts at the same time ~ ~=
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to dispel the image of
that they entertain; and help
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as exclusive, irrelevant, o ;':
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FiethodologY far accam lishin the objective. ! ~°"
The Arts Coordinator oversees the development of
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format for such a series of programs and explores the need `- =y:
• and sources of funding. ~- ~ :_`
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~'he Arts Coordinator will identify local experts
~ and artists`
interested in leading such seminars and will iden tify contracts ;.
_
• in special need groups interested in organizing participation. °~ r=
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' `forget date .for achieving the ob~~ecti ve. Begin the process ~ ~ ~~
ire June X985 and complete .by August 3i, 1985. ~ ~ .~.
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FAIR EMPIwCYMENi" PRACTICES AD~t=NDUM
2. In the performance of this contract, the Contractor wit[ not discriminate against any employee or applicant
#or employment because of race, color, religion, ancestry, sex*, age*, national origin, or physical handicap*, The
Contractor will take affirmative action to ensure fhat applicants are employed, and #hat employees are treated
during employment, withou# regard to their race, color, religion, ancestry, sex*, age*, national origin, or physical
handicap*. Sueh action shall include, but not be limited #o, the following: employment, upgrading, demotion
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compen-
sation; and selection for training, including apprenticeship, The Contractor shall post in conspicuous places, avail-
able to employees and applicants far employment, notices to be provided by the State seising forth the provisions
of this Fair Employment Practices section.
2. The Contractor will permit access to his/her records of employment, employment advertisements, applica-
tion forms, and other pertinent data and records by the Sta"f<e Fair >;mployment Practices Commission, or any
other agency of the State of California designated by the awarding authority, for the purpose of investigation to
ascertain compliance with the Fair Employment Practkes section of this contract.
3. Remedies for IFJi11fuE Violation: ,
(a) The State may determine. a wilful violation of the Fair Employment Practices provision to have
occurred upon receipt of a final ludoement having that effect from a court in an action to which
Contractor was. a party, or upon receipt of a written notice from the Fair Employment Practices
Commission that it has investigated and determined that the Con#ractor has violated the Fair Employ-
ment Practices /1ct and has issued an order, under Labor Code Sections 142b, which has become final,
or obtained an injunciEon under Labor Code Section 1429.
{b) For willful violation of this Fair Employment Practices provision, the State shall have the right to
terminate this contract either in whole or in part, and any lass or damage sustained by the State i~n
securing the goods or services hereunder shall be borne and paid for by the Contractor and by his/her
surety under the performance bond, if any, and the State may deduct #rom any moneys due or that
ti~sereaf#er may become due #o the Contractor, the difference bet~•:een the price named in the contract
and the actual cost thereof to the State.
"See Labor Co3e Sections 1411 - 1432.5 for 1`urther details.
sTd. ~ {e/7~}
xf
~~~ : Section 3501
Genera! California Arts Cotlncif Requirements
1. Project Defined: As used in tjrese provisions, the term "project" shall mean that proposal described on the grantee's
application and incorporated in the grantee's contract for which the grant was a-varded.
2. Grantees may not use FederaE funds to match Federal funds provided by the Arts Counci! through the Counci!-grantee
contract.
3. EXCESS COSTS: lntheeventthattheprojectcostsexceedtheamauntspetifiedintheappravedbudget,granteeagreesto
complete the project and fund the cost above said budget from sources other than State funds.
4. COSTDlSALL0INANCI:: Grantee agrees tousethegrantfundsso[elyforthepurposesofEheappravedproject.Costitems
for the purpose of determining the "cost" of the project, as that term is used in these requirements, shall include cash expended
(or in lieu thereof, contractual obligations incurred far the project) and the fair value, as determined by the Council, of services or
products actually incorporated therein. The burden of proof shall be upon the grantee to establish such cost items and such cost
items may be disallowed if not adequate[ysupported by the records. Should grantee misapplyanygrant monies,and fail to make
restitution to the State of any amounts due under the terms of the grant agreement, in addition to anyother remedyprovided by
]aw, the State shat! have, to the extentof its appropriate cla'sm, an ownership in any funds ar prapertyacquired with the use of such
misapplied funds.
5. RETURN OF GRANT FUNDS EARMARKED 8 UT NO LONGER REQUIRED FOR SPECIFIC !TENS: Where the budget
specifies that grant funds are to be used far specific items, and subsequent to the receipt of the gra nt,the grantee obtains the same
without cast, or at a reduced cost, the saving, except for good causerin the judgment of the California Arts Coundl, shall be
promptly returned to the State.
fi. REDUCTION OF STATE'S GRANT: Notwithstanding any ath~r provision of these requirements, should the project, to
time of cc:npletion, ar termirsatior+. in whale or in part, cost Less than~the approved budgeted amount on which the grant was
based, grantee's matching amou rzts (including f unds, or services or products incorporated into the project in lieu thereof} shat[ be
conclusively deemed to have bee n expended first, and the grant sha[! be reduced by any amounts remaining after completion or
terminztion of the project. Such remaining amounts shall be promptly forwarded to the Arts Council.
7. COSTS RECORDS: Grantee shall maintain complete, accurate and current retards of all income, including obligations
incurred with respect thereto. Such retards, or copies of such records, shall be kept separate from other cost records. During the
duration of the project and far not less than four yezrs after completion or termination of the project, grantee shall make available
for examiratior; ar a~.:dit an}• boc~a, documents, papers or records pertaining to the project, to the California .Arts Council, State
Controller or where pertinent, the Federal Government. Upon request of such parties, grantee shall furnish at its awn expense
legible copies of materiaE they deem pertinent.
8. EVALUATION AND EXPE,IIDlTURE REPORTS: Grantee agrees to furnish at such times during or upon the completion of
the project, as may be determined by the State, and where requested by the State, on {orms furnished bythe State, evaluation and
expenditure reports relating to the project.
?. FEDERAL'vfl.ti'iMU,'vflvr,GEREQUlREA~Ef~'TS: Grantee agrees that where the grant consists in wholearinpartofFedera!
funds, and/or State that al! professions! performers and related or supporting personnel employed an the project will be paid,
without subsequent deduction or rebate on any account, not less than the minimum compensation as determined by the
Secretary of labor to be the prevailing minimum vrage of the State of California for persons employed in similar activities. For the
proper construction of this section, grange is referred to Part 505 of Title 29 of this Code of Federal Regulations, as last amended
June 19, 1972 and as it may 6e further amended from time to time.
10. MENTION Of THE "CALIFORNIA ARTS COUNCIL" AND "NATIONAL ENDOWMENT FOR THE ARTS" OR ANY
FEDERAL AGENCY SUPPORT: !n any printed, visual or retarded matter, ar in any exhibition, display ar performance, which
describes ar is prepared in connection with, or results in -ti•hole or part from the grant, mention shall be made of the California Arts
Council's support, and where the grant is derived in whale or in part from Federal funds, of the support of the Federal Agency.
Copies of printed mztter containing such mention should be sent to the CAC with the evaluation report required by the terms of
the g rant. Any documents'contai Wing such mention shall specify that a ny findings, opinion, ar conclusions conta fined therein a re
not necessarily those of the California Arts Council and, where applicable, not necessarily those of the Federal Government or the
National Endo•.vment for the Arts.
i1. EVALL.'AT10N: The final ten percent (10°x) of the grant award will be withheld until grantee has submitted the final
evaluation report.
12. .4s an zgency which receives federal funds from the Nations! Endowment for the Arts, the California Arts Council, along
with ail its grantees, must comply with the provisions of Section 504 of the Rehabilitation Aci of 1973. The 504 regulations require
all grantees to conduct an evaluation of all policies, practices, and programs that are not equallyavailabletohandicapped people.
b'Vhen structural modifications are necessary to achieve accessibility, the regulations require the development of a transition plan
outlining the development of such a plan. Handicapped persons, or organizations representing them, must be included 'in
developing this plzn. A Copy of the plan must then be available for public inspection. The 504 regulations do not require
affirrr.ztiti e act:o^ employment of the handicapped, but they do mandate grantees to judge applicants for employment solely on
the bast s of their quafifitations. tiondiscriminataryemeloyment practices must also include accessible job applications and public
notices of employment. Grantees are responsible far self-evaluation and must also develop their awn plans far compliance,
.. ~ _ ___tca__a..-.If.. ....-....:4.I.a 4... A.ie.. 90ri~
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Public Meeting
Los Angeles, CA
June 1, 1984
Uc~~o~a~oo~
FY 1984-85 STATE/LOCAL PARTNERSHIP
WHEREAS the California Arts Council. budget 'for 1984-85 calls for the
f
continuation of the State/Local Partnership Program, and
..
WHEP.EAS the awarding of contracts to organizations under this program
is established by regulation,
NOW THEREFORE BE IT RESOLVED THAT:
The Arts Council awards a Block Grant and a Local Priorities Grant to
every eligible local partner which chooses to participate in the 1984-$5
State/Local Partnership Program, pursuant to passage of the x.984--85
State/Local Partnership Program Budget.
•~"~ hereby certify that the foregoing is a true summary of Council •
minutes."
Resolution Passed. .,,
~~~
..• ,~1~.~~~
Marilyn Ryan, Director
C~~.~~~R~![A ARTS C~U~CtL