HomeMy WebLinkAbout86-140T ~f. ~ BOARD OF SUPERV~`SORS
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COUNTY OF E3UT7`E, S°[A7'~ OF CAl EFC7RNIA
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yF Resolufion No. 86-140
RESOLUTION PROVIDING FOR THE
REIMBURSEMENT OF MILEAGE AND EXPENSES
TO VARIOUS COUNTY BOARD AND COMMISSION MEMBERS
WHEREAS, the Board of Supervisors finds that it is in the interest
of the County of Butte to reimburse members of various appointed boards
and commissions of the County of Butte for actual mileage and expenses
incurred in the performance of their county duties;
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of
the County of Butte establish the following policy for reimbursement of
county business-related travel and expenses incurred by members of the
county's various appointed boards and commissions:
1. Budget Authority. A member of any county board or commission
which has a budget authorization approved by the Board of
Supervisors for travel and expenses shall be eligible to be
reimbursed by the county for the actual cost of such travel or
expenses related to the performance of their appointed duties.
2. Travel and Expenses
a. Authority for Travel. Within the limitations of the budget
appropriation approved by the Board of Supervisors, members
of any board ar commission appointed by the Board of Supervisors
may travel within the county for the transaction of county
business.
b. Insurance. Each person appointed to a county board or
commission who uses a privately-owned vehicle on county business
shall file an affidavit certifying that there is liability
insuarance in effect in the sum of not less than ($15,000)
fifteen-thousand dollars for bodily injury to one person,
and ($30,000) thirty-thousand dollars for bodily injury to
two or more persons, and ($5,000) five-thousand dollars for
property damage. Such affidavits are to be submitted to the
County Auditor prior to any travel authorization for
reimbursement.
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c. Expenses Within the County. Subject to budgetary
appropriation by the Board of Supervisors and the rules and
procedures of an individual board or commission, a commission
member shall be reimbursed for expenses within the county
incurred while carrying out the duties of their appointment.
Such member may be reimbursed for meal expenses when attending
a breakfast, lunch or dinner meeting within the county where
the member is representing the county and participating in
the meeting or where it is important to the county's benefit
that the member attend.
d. Expenses Outside the County. Subject to budget limitations
set by the Board of Supervisors, and with approval of the
Chief Administrative Officer, members of any county board
or commission may be authorized to travel outside the county
on county business and shall be allowed actual and necessary
expenses such as parking, telephone calls made to transact
county business, and convention fees. Receipts for lodging
and other expenses where a receipt is available shall be
attached to the claim for reimbursement and submitted through
the appropriate responsible department head to the County
Auditor.
e. Expenses for Mileage. Subject to the budget appropriation
approved by the Board of Supervisors, an appointed board or
commission member who has filed the necessary insurance
verification with the County Auditor sha17 be reimbursed for
the use of a privately-owned vehicle for county business at
the rate of 25~ for each mile driven on county business.
3. Method of Payment. Authorized board or commission members
who have incurred travel and expenses pursuant to this resolution
shall be reimbursed by the County Auditor upon the approval of
the responsible department head. Board and commission members
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shall submit to the department head a signed claim for expenses
supported by receipts, when available, and a detail of travel
expenses indicating the date, purpose, distance and travel
locations.
The County Auditor shall process such claims in the normal manner
of other similar claims submitted to the county.
BE IT FURTHER RESOLVED that this resolution shall supercede
Resolution 82-177 dated November 9, 1982.
PASSED AND ADOPTED by the Butte County Board of Supervisors this
21st day of October 1986, by the following vote:
AYES: Supervisors Dolan, Fulton, McInturf, Wheeler and Chairman P1cLaughlin
NOES: None
ABSENT: None
NOT VOTING: None
C
ED h1CLAUGHLIN, Cha' man of the
Butte County Board of Supervisors
ATTEST:
MARTIN J. NICHOLS, Chief Administrative
Officer and Clerk of the Board
By:~