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HomeMy WebLinkAbout87-078v 4`;: .- ~ ik • s ~. i ,~••~ s BO~+RD OF SUPERVISORS r COUNTY OF BUTTE, STATE OF CALIFORNIA Reso~ufion No. s7-7s RESOLUTIOl`7 OF THE COUNTY BOARD OF SUPT=tVISORS ~7IiEREA.S, the County of Butte desires to undertake a certain project designated The Butte County Victim/T/Jitness Assistance Program to be funded, ir. part, frcm funds made available through Chapter 1312, 183 Statutes. €California Victim/?fitness Assistance Program) administered by the Office of Criminal Justice Planning (hereinafter referred to as OCJP}, NOW, THEREFORE, BE IT RESOLVED that the Chief Probation Officer of the Butte County Probation Department is authorized, on its behalf, to. submit the attached application for estate funds for a Victim/'sditness Assistance Center and is authorized to e~cecute on behalf of the Butte County Probation Department the attached contract for Victim/ATitness Assistance Center purposes includ;nc, any e~;tens:ions or amendments thereof. BE IT FURTHER RESOLVED that State funds received hereunder shah not be used to supplant local funds that would, in the absence of the California Victim/Witness Assistance Program, be maele av«il«ble to support the assistance of_ victims ar_d witnesses of crime. PASSED AND ADOPTED by the Butte County Board of Supervisors this 19th day of May, 1987, by the followir_g vote: Ayes: Supervisors Fulton, "ACInturf, "~?cLaughlin, !~ercruse and Chair Dolan P1~oes: None Absent: Prone SANE ~OLAIQ, Chairman Butte County Board of Supervisors ATTEST: MARTIN J. NICIiOLS, ~~ Chief Admin' trative Officer and Clerk c~ Board of Supervisors By (/6'J Deputy DFFICE OF CRIMINAL JUSTICE PLAN"" 'C GRANT PROPOSAL/AWARD FACE Sf-IL The Office of Criminal Justi_e Planning, hereafter designated OCJP, hereby makes a grant award of Funds to (1) BUTTE COUNTY __ hereafter designated Grante ~ in the amount and for the purpose and duration s et forth in this grant award. NOTE: If name exceeds 30 chmracters indicate below thcs abbreviated name for warrants: (~} ° c~ (3} Pro3ect Title (60 char8cter maximum) (6) Award t3umber Q ~ ® W Victim Witness Assistance Center (4) Pro~ect•Directar (Name, Title, Address, {7? Cram Period ~ ~ Telephone) (four line maximum) July 1, 1987 to June 30, 1988 ~ ~i1. ~ WaI7•ace A. Herring (8) Federal Amount ¢ Chief Probation Officer 2279 Del Oro Avenue (g) State Amount $87,155.00 Orovil.le, CA 95965 (916)538-7664 (10 ) Cash Klatch U ~? ~ ' _ ( lI ) In-Kind Flstch {51 Financial Dfficer ({tame, Title, Address o ~ , Telephone) {four line maximum) (12) Total Protect Cost v James Johansen $87,155.00 ~ •~ Auditor-Controller (13? U.S. Congressional Districts(s} 4= ~ ,v 25 County Center Drive ,,,,'u` ~ ~ , Oroville, GA 95965 (1 7 State Senate Districts} ~ ~ ~.,~ a o ~` ~ '~- f Q {15} State Assembly District{s} ~ s~ , •~ a .~ Q This grant award consists of this title page, the proposal for the grant which is att~~i:e d and made a part hereof, and the Grant Award Conditions form which is attached if applicable. The grantee signifies its acceptance of this 3rant award and agrees to administer the grant project in accordance wit h the statute(s), program guidelines, and t he OJCP Subgrantee Randbook (as revised). FOR OCJP USE ONLY (16) Official Authorized to Sign for ~~ Applicant/Grantee item: Chapter: Nye: 4da11ace A. Heir" Title: C~i~~f Probati~n,.. £fi.c er PCA No.: Address: 2279-C Del Oro.; • Orov ~.l le Telephor~q (916)53&-7664 Program No.: Hate: ray 8, 1987 Project No.: . I hereby certify upon my aom personal Amount: ~oarledae that budgeted funds ere • available for the period and purposes Split Fund; of this expenditure stated above. Split Encumber: OCJP Fiscal Officer Date Year: Match Requirement: Executive Director, OCJP Date Fund: Program: Region: (see reverse for instructions} ' CERTIFICATION OF FORMULATION AND RYAiiJ48iLITY ~OF _T_-" i`QUAL EMPLOYMENT OPPORTUNITY PRO6RAH I, Wallace A. Herring (Pro3ect Director or other authorized official] certify that the Butte County Victim Witness Assistance Center (implementing agency) has formulated an equal employment opportunity program in accordance with 28 C~'R 42.301, et seq., subpart E, and that it i5 on file in the office of Butte County Personnel, Department {Name], Eaxl Eckert {Title], Director 25 County Center Drive, Oroville, CA 9596 Address] far review or audit by officials of the California Office of Criminal Justice Planning, as required by relevant laws and regulations. (signature) Chief Probation Officer {Title] ~ 7 (Date 3 NEGATIVE DECLARATION APP1.I CANT: .-.._ In accordance with the procedures for the preparation of environmental impact statements, an environmental assessment has been performed on the proposed agency action below: BUTTE COUNTY VICTIM WITNESS ASSISTANCE CENTER (Title of Project) The assessment process did not indicate a significant environmental impact from the proposed action, and the project will not involve any of the following: a. New construction projects. b. The renovation or modification of a facility which leads to an increased occupancy of more than 25 persons. c. The implementation of programs involving the use of pesticides and other harmful chemicals. d. The implementation of programs involving microwaves or radiation. e. Research and technology, the anticipated or intended future application of which could be expected to have a potential effect on the environment. Consequently, an environmental impact Statement will not be prepared. An environmental impact appraisal, which summarizes the assessment and the reasons why a statement is not required, is on file at the above office and will be available for public scrutiny upon request. Sincerely, ~-~/ Signature of Project Direc other authorized official 4 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding shall stand as evidence that the Butte County Victim Witness Assistance Center and Catalyst Women's Advocates Inc., intend to work together toward the mutual goal of providing maximum available assistance for crime victims residing in Butte County. There already exists a spirit of cooperation between the two agencies, and each agency agrees to continue to se'tve mutual clients in a cooperative manner. The Butte County Victim Witness Assistance Center staff will closely coordinate the following services with Catalyst Women's Advocates Inc.: ~.. Continue the formal process of referral between the Butte County Victim Witness Assistance Center and the local Domestic Violence Assistance Program (Catalyst Women's Advocates, Inc.) to insure proper procedure and notification of clients in need of service. 2. The Butte County Victim Witness Assistance Center will provide training on services available to Catalyst Women's Advocates Inc., staff and volunteers at each of their volunteer training programs. 3. Catalyst Women's Advocates, Inc., will provide training on services available to Victim Witness Assistance staff at least twice per year. 4. Authorized representatives for Victim staff and Catalyst staff will meet quarterly to discuss strategies, time tables and implementation of mandated services. We, the undersigned, as authorized representatives of Catalyst Women's Advocates Inc. and the Butte County Victim Witness Assistance Center do hereby approve this document. ANET TAYLOR Program Coordinator Butte County Victim Witness Assistance Center Date ~` ~ " ~~ ~~G~ MICHAEL G. FROKE Executive Director Catalyst Women's Advocates Inc. Date J` ~ ~ ~ o / S MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding sha11 stand as evidence that the Butte County Victim Witness Assistance Center and Butte Co. District Attorney intend to work together toward the mutual goal of providing maximum available assistance for crime victims residing in Butte County. There already exists a spirit of cooperation between the two agencies, and each agency agrees to continue to serve mutual clients in a cooperative manner. The Butte County Victim Witness Assistance Center staff will closely coordinate the following services with the Butte Co. District Attorney`s Office: 1. The Butte County Victim Witness Assistance Center will cooperate fully with the Butte County District Attorney's Special Child Abuse Vertical Prosecution Team (CAVP) in their common goal to protect and support the victims of child sexual abuse. 2. The Butte County Victim Witness Assistance Center will continue to provide assistance to child sexual abuse victims and their families, especially as the victims proceed through the criminal. justice system. 3. Authorized representatives for the Butte County Victim Witness Assistance Center and the Butte County District Attorney's office will meet quarterly to discuss strategies, time tables and implementation of services. We, the undersigned, as authorized representatives of the Butte County Victim Assistance Center and the Butte County District Attorney's Office da hereby approve this document. J T TAYLOR Program Coordinator Butte County Victim Witness Assistance Center Date~° ~f ~~ v ~ 4 Wz1,L B . MATTLY District Attorney Butte County Date~~ MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding shall stand as evidence that the Butte County Victim Witness Assistance Center and Rape Crisis Intervention intend to work together toward the mutual goal of providing maximum available assistance for crime victims residing in Butte County. There already exists a spirit of cooperation between the two agencies, and each agency agrees to continue to serve mutual clients in a cooperative manner. The Butte County Victim Witness Assistance Center staff will closely coordinate the following services with Rape Crisis Intervenion; 3.. Continue the formal process of referral between the Butte County Victim Witness Assistance Center and Rape Crisis Intervention to insure proper procedure and notification of clients in need of service. 2. The Butte County Victim Witness Assistance Center will provide training on services available to Rape Crisis Intervention staff and volunteers at least four times per year. 3. Rape Crisis Intervention will provide training on services available to Victim Witness Assistance staff at least twice per year. 4. Authorized representatives for Victim staff and Rape Crisis wi11 meet monthly to discuss strategies, time tables and implementation of mandated services. We, the undersigned, as authorized representatives of Rape Crisis Intervention and the Butte County Victim Witness Assistance Center do hereby approve this document. ~'ANET TAYLOR Program Coordinator Butte County Victim Witness Assistance Center Date ~~O'~ COLLEEN M. JARVIS Executive Director Rape Crisis Intervention Dat e / ~~ 7 Statement of Coo eration With The State Board of Cantral It is hereby agreed that the BUTTE COUNTY County/Region Victim/Witness Assistance Center will cooperate with the State Board of Control in filing compensation claims for victims of crime. It is also agreed that the agency will cooperate with the State Board of Control in obtaining and providing all verification information necessary far the processing of such claims. Reporti~ Tn as much as it is recognized that the Office of Criminal Justice Planning (OCJP) has a responsibility imposed by the Legislature of the State of California to monitor the progress and effect ^f all Victim/Witness Assistance Centers administerd by that Office, the BUTTE County/Region Victim/Witness Assistance Center agrees to comply with all reporting requirEments specified by OCJP. S OFFICE OF CRIMINAL JUSTICE . NING PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL ~ COST Personnel Services - Salaries SALARIES 1. Probation Officer II Salary range 20, E Step $903 per 80-hour pay period x 27 pay periods = $24381.00- 24381.00 2. Probation, officer II Salary range 20, D Step $861 per 80-hour pay period x 27 pay periods = 23247.00 23247.00 Two full-time probation officers under the supervision of the Project Coordinator, providing assistance to victims and witnesses EXTRA HELP 366 hours at $7.84 per hour = 2869.00 2869.00 Extra help to provide clerical and program assistance for partial vacation coverage ~, 4 TOTAL $50497.00 OFFICE OF CRIMI~tAL JUSTICE PLAt • ~ !G PROJECT BUDGET 10 OFFICE OF CRIt4I1W4L Jl1STICE PLA .NG PROJECT BUDGET BUDGET CATEGORY AID l.IHE ITEM DETAIL. COST Travel ' 25G per mile x 12,00$ W 3002.00 3002.00 Three 2~-day trainings for two staff persons, a.ncluding transportation and per diem. fi05 for two staff persons x 3 trips 1815.00 TOTAE 4817.00 11 OFFICE QF CRIMINAL JUSTICE PLAN~._:~G PROJECT BUDGET ~. 2 OFFICE OF CRIMINAL JUSTICE PLANhIhG PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL COST Operating Expenses MAINTENANCE OF EQUIPMENT - 500.00 500.00 RENT: Office: $180 partial tent x 12 mos = 2160.00 Savin copier: $20 per mo x 12 mas = 220.00 2380.00 2380.00 HOUSEHOLD EXPENSE - 675.00 675.00 OFFICE SUPPLIES - 2550.00 2550.00 SPECIAL DEPARTMENT EXPENSES Brochures, films, advertising - 1154.00 1154.00 OC3P MANDATEA AUDIT - 871.00 871.00 COMMUNICATIONS- Monthly telephone costs, toll charges and long distance - 496.00 496.00 MEMBERSHIPS - $60.00 60.00 -- POSTAGE - $200 200.00 UTILITIES - $950.00 950.00 GENERAL INSURANCE - 135.00 135.00 ALLOCATED COSTS RECEIVED Indirect costs - 2186.00 2186.00 TOTAL $12157.00 ~3 OFFICE O~ CRIMINAL JUSTICE PLAE~ .G PROJECT BUDGET BUDGET CATE&ORY AND LINE ITEM DETAIL ~ COST Equi p~n~ . Cr~TEGORY TOTAL -0- lfi. PROJECT TOTAL ~ $87155.00 17. FUi~D DISTRIBUTION FEDERAL STATE LOCAL a. Amount of Funds (a} (b) 8 X 55.00 (c) b. Percentage of Funds lpp~ " 14 STAFF AND BUDGET INFORMATION NUMBER OF STAFF POSITIONS AND FUNDING SOURCE Proposed Operation F'Y ig87/.$8 PROJECT Total Number Total Number PERSONNEL of Grant of Sponsoring Other Other Other Paid Staff Agency Staff Funds Funds Funds Total (State fundsy {Local Funds) Volunteer AB 9O SBOC Coordinator/ Director 1 I Service Workers 2~ 2 ~ Victim Aides Witness Aides Support Staff 1 i Other Staff 1 I Claims ..Specialist TOTAL NUMBER OF STAFF 5~ 2 2$ I POSITIONS Definitions: Project Director/Coordinator - The person or persons with responsibility far the day-to-day administration of the project. This may be in addition to providing direct service to clients. Service workers - Staff members with primary responsibility of working directly with victims ar a•i tnesses . Victim Aides - Staff members with primary responsibility for providing services to victims only Support Staff - StaFF members who perform general clerical duties. Volunteer - Non paid staff members with responsibility for providing various services to victiff or witnesses. Comments: I5 STAFF AND BUDGET INFORMATION (Cont.} ' FUNDS BUDGETED FOR STAFF POSITIONS Personnel Salaries Benefits TOTAL PronnsPd {]aeration FY 19$'7/$$ Total $ STATE Sponsoring In-Kind Other Other Ageecy AB 90 SBOC $ 124,$95 g 50,497 $ $ 53$402 20,$996 g 39,752 g 18,184 g g g $ 16,596 4,972 $ 69$998 25 ,$ 68 S 164,647 S 68,681 ~ FUNDING SUPPORT FROM VARIOUS SOURCES Travel Consultant Services Office Space Office Supplies Pamphlets/ Brochures Other Operating Expenses Equipment IOther TOTAL FUNDS BUDGETED FOR ABOVE CATEGORIES PrnnasAd Operation x`Y 1987/$8 Total ~ STATE Sponsoring Agency In-Kind Other AB 90 Dther SBOC 7839 4817 3022 2500 1500 1000 7200 2160 2640 2400 5833 255D 1479 1804 1461 1154 307 21466 6293 9845 5328 46299 18474 17293 10532 Instruction: 1. Fill in the amount of funds budgeted far each category of expense under the column which describes the funding source. 2. If funding for a particular category is derived from more than one source, fi in the amount provided through each of the sources listed. 3. Enter the total for each category in the Total column. 16 PROJECT NARRATIVE BUTTE COUNTY, California, is located approximately 90 miles due north of Sacramento. It is best described as a rural county. Approximately 71~ of its land is currently being utilized for agricultural or timber production. The remaining 29' of available land is classified as urban in nature, and consists of the following incorporated areas: Chico, Paradise, Oroville and Gridley. The county stretches from the Sacramento River on the west, to the county of Placer on the east. Its northern and southern borders are shared with Tehama and Sutter counties respectively. The topography of the county is approximately 50~ river valley plain and 50~ mountainous terrain. The climate is classified as temperate, and characterized by short, wet winters and long, dry summers. Rainfull averages 25" per year. The urban areas of the county are Chico to the north, Paradise to the east, Oroville to the southeast, and Gridley to the south. A11 named urban centers lie within 25 miles of one another. Chico to the north, has approximately 35,000 people within its city limits, with approximately the same number of people lying within its sphere of influence. Paradise has approximately 25,000 residents within the township limits, and another 15,000 outside the limits. Oroville has approximately 10,000 citizens inside the city limits and 30,000 in the surrounding area. Gridley, primarily an agri- cultural city, has approximately 5,000 residents, and within its sphere of influence, are another 2,500 persons. The remainder of the county's population is located in more rural settings throughout the county. Presently, the Victim Witness Assistance Center is located in Chico, California, at a point equidistant from all other identified urban areas, and from this paint, one can easily reach all points within the county within 30 minutes. Located in Chico, are the ~7 North County Municipal Court, Chico Police Department, Butte County Sheriff's substation, and the Headquarters for the California State University Police Department. Twenty-five minutes away in Droville, lies the remaining South County Municipal Court, the four divisions of the Superior Court, Butte County Administrat•zve Offices, as well as the Police and Administrative offices of the City of Droville itself. It should be noted that the Town of Paradise and the City of Gridley are themselves served by their own respective police departments. Demographically speaking, the population of the county is 171,000. The median age is 31.3 years, with females outnumbering males 51 to 44%. 61% of the population lies between the ages of 18 and 64, and 15% of the population is 65 years and older. 24% of the population is between the ages of 0 and 17. Caucasians comprise 91% of the county's population, with Hispanics ranking second with 5%. The remaining 4% is divided among Afro-Americans, Asians, Pacific Islanders, and Native Americans. It should be noted that 250 families of Southeast Asians live within the county's borders, with 30 families living in Chico, and the remainder residing in the greater Otoville area. 1$ AOCUMENTATION OF SERVICES Every referral to the victim program is lagged in and a face sheet generated. The face sheet lists the victim's name, address, age, crime, lara enforcement agency, case worker and case number. Attached to each face sheet is an action sheet. The purpose of the action sheet is to document each contact or attempted contact with a victim. Each entry is listed by date and initialed by the case- worker. Every service provided is listed in the text of the entry. The action notes could also be called field notes. A monthly statistic sheet is also utilized by each caseworker and turned in at the end of each month for the purpose of compiling statistics. The chicken scratch method is used on this sheet, and refers to all new cases as well as older cases which are listed by case number. These methods of documentation have been utilized from the inception of the program and are very effective. 19 ~. PROPOSED AUDIT PLAN Proponent Name; BUTTE COUNTY VICTIM WITNESS ASSISTANCE PROGRAM A. We will have the required financial and compliance audit completed; (check appropriate box) [X] •On a rant-b g y-•grant basis, ~ ] As part of the agency-wide audit with OCJP grants detailed separately by supplements], infor~aatian, $• We e-nticipate obtaining the services af: MATTHEW-CRIPPEN-PENNY AND COMPANY ' {ldame of Fii•m or Government Audit Organisation) P.O. BOX 1672 (Address) MARYSVILLE, CA;:,IFORNIA 95901 ~ 32650E (License Number) MARILEE SMITH (9I6) 742-8201 {E'artner-In-charge) {Teleph,,:,A Number) C• k'e estimate subwitting the required audit report to the QCJP Audit~•• bivision an: bECEMBER f pion th Project Director Si ,~ re OCJP EfSE O~1LY: Grant Asgard Na. Input Date AS RC G5 lz/z9/86 .~•_ti s~_~ ~ o} 1988 - Y Financial Officer Si~rtature 20 PROJECT ACTIVITIES QUTLINE VICTIM/WITNESS ASSISTANCE CENTERS FISCAL YEAR 1987/$8 2~ MANDATARY SERVICES Each mandatory service is briefly defined below. Please see the program guidelines for complete descriptions and service standards. For each service, the objective statements} must be completed with the number of services/victims the project anticipates will be provided/served. The activities section must also be completed with a clear explanation of the activities that will take, place to provide each specific service. I. CRISIS INTERVENi'lON A. Definition The initial contact with a victim of a violent crime including an assessment of their emotional and physical needs. This initial contact must take place within 24 hoears of a referral. Where there is emotional trauma and the need for immediate crisis counseling, the center either will directly provide the necessary services at that time or will arrange immediately for the provision of needed services by appropriate local service agencies. B. Objective To provide 375 victims with crisis intervention services during F1' 1987/8$. C. Activities The fallowing activities will take place to provide crisis intervention; 1. Within 24 hours of any crisis referral to the center, staff will make contact with the victim to assess his/her needs. 2. During this initial contact, staff wi11 conduct an assessment of need for immediate crisis counseling, As a result of this assessment, the staff must either directly provide the necessary crisis intervention services at that time or immediately arrange for the provision of needed services by appropriate 1oca1 service agencies. 3. The center must be established as an active participant in local public and private service networks and, as necessary, refer clients to these agencies. 22 II. EMERGENCY ASSISTANCE A. Definition Provision, directly or by referral, for a victims' immediate material needs. "Emergency" service is defined as any immediate financial intervention in response to a victim's basic needs such as; temporary shelter, food. transportation, clothing, and medical. care including prescription medicine. eyeglasses, or dentures. Within 24 hours of the initial contact and assessment of a victim's material needs, centers must provide necessary emergency services. H. ~b~ective To provide ~ victims with direct emergency assistance during F'Y 1987/88. To refer 5~ victims to agencies providing emergency assistance during EY 19$7/88. (po not count these referrals far component III "Resource and Referral Counseling".) C. Activities The fallowing activities will. take place to provide emergency assistance: 1. To provide for timely and comprehensive responses to victims' material needs, the center must actively participate in local public and private service networks. 2, Within 24 hours of an assessment of a victim's material needs, center staff must refer the victim to appropriate local agencies. 23 III. RESOURCE AND REFERRAL COUNSELING A. Aefinitian Referral of victims to the appropriate individual(s) or &gency(iesJ for goods or services necessary to the victim, but not provided by the center. H. Objective To provide X00 victims with resource and referral counseling services during FY 198/88. C. Activities The following activities will take place to provide resource and referral counseling: 1. To provide for timely and comprehensive responses to victims' needs, the center must be established as an active participant in local public and private service networks and, as necessary, refer clients to these agencies. 2. The center must maintain a listing of established agencies appropriate to victims` needs for use by center staff. z~. IV. FOLLOW-tom COUNSELING A. Befinitian Any contact with the victim subsequent to the initial can tact (crisis intervention). B. Qb~ective To provide 1000 victims with follow-up counseling during FY 1987/88. C. Activities Tlxe following activities will take place to provide follow-up counseling services: 1. Center staff must provide victims with peer, informal, or other counseling that does not demand the counselor be a licensed professional. Areas in which staff must be able to counsel victims include, but are not limited to, the follow- ing: a. emotional problems as a result of being a victim; b. problems with personal relationships as a result of a crime; c. financial and/or employment problems as a result of a crime. 2. The center must perform periodic reassessments of clients' needs. The need for periodic reassessments, as well as the frequency of such reassessments, must be based upon the severity and characteristics of each individual case. 3. Before terminating delivery of service of any individual client, the center must ma~.e at least one contact {by telephone, by mail, or in person) to ensure that the client's needs have been met. 25 V. VICTIM OF CRIME CLAIMS A. Aefinition Assistance to victims of crime in filing for compensation through the state Board of Control's Victim Compensation Program. $. Objective The center will file 2C0* Victim of Crime Claims during FY 1987/88. ~ This number will inc~de supplemental claims filed with the Board. C. Activities The following activities will take place to provide assistance in filing Victim of Crime claims: a. Center staff wi11 advise prospective claimants on the merits of their proposed claim. b. Center staff will gather all necessary claim information and verification. c. Center staff will complete Victim of Crime claim forms. d. Center staff will prepare and submit completed claims to California's Board of Control within 60 days of initiation by victims. e. Center staff will complete emergency award applications and submit applications to the Board of Control whenever necessary. f. Center staff wi11 represent victims' claims at Board of Control hearings when requested. 26 VI. PROPFR'TY REfCRN A. Definition Assistance in obtaining the early release of a victim's property being held es evidence by Iaw enforcement. B. Db~ective To provide i5 victims with property return assistance during FY 1987/88. C. Activities The following activities will take place to provide property return assistance: 1. Center staff must refer victims to those criminal justice system authorities responsible for the return of the property held as evidence whenever requested. 2. Center staff must intercede on behalf of victims with those agencies administering property return to obtain early release of victims' property, whenever requested. 3. Center staff must participate in the administration of a system to facilitate the early release of victims' property, whenever requested. 27 VII. ORIEN'T'ATION TO THE CRIMINAL JUSTICE SYSTEhf A. IIefinitian Provision of verbal ar printed information to victims/witnesses on the location, procedures and functioning of the local criminal justice system. (Priority of service to be given to victims.) B. Objective ~'o distribute 6000 printed materials regarding the criminal justice system to victims/witnesses of crime during F'Y 19$7/$$. To providE 500 victims/witnesses aF crime with verbal. information regarding the criminal justice system during F'Y 1987/$$. C. Activities The following activities will take place to provide orientation to the criminal justice system: 1. When requested, or as needed, the center must provide victims and witnesses with brochures and other printed or verbal information on the location, procedures, and functioning of the local criminal justice system. The center must have available printed information in languages appropriate to local ethnic or language needs. 2. As necessary, center staff must provide counseling to victims and witnesses directed toward relieving anxiety and/or confusion concerning the criminal justice process. 3. In addition, the center must develop and maintain a listing of local persons who can provide translation services for victims and witnesses from the major non--English--speaking groups within the community. 2~ VIII. COURT_ASSZSTANCE/SUPPORm A. Definition Through reception and guidance, to provide-information to victims/witnesses of crime to assist them with their court appearance. When requested and/or deemed necessary by center staff, to physically support/accampany the victim/witness to the courtroom and remain throughout their court appearance. (Priority of service to be given to victims serving as witnesses.} a. Cb~ective To provide 100 victims/witnesses of crime with court assistance during F'Y 1987/88. To provide SO victims/witnesses of crime with court accompaniment/support during FY 1887/88. C. Activities The following activities will take place to provide court assistance/support: 1. Center staff must greet witnesses appearing for court and give them information on their case and directions to the courtroom. 2. The center will, when deemed necessary by staff, physically accompany the witness to the courtroom. Further, when deemed necessary, center staff will remain with witnesses throughout their court appearances. 24 IX. PRESENTATIONS TRAINING TO CRIMINAL JUSTICE AND VICTIM SERVICE AGENCIES A. Definition Educational sessions that will enhance cooperation between agencies, promote an exchange of information, provide information on victims needs/rights, and provide information on services available through the victim/witness center. B. Objective To provide b presentations to criminal justice agencies during FY 1887/88. To provide 6 presentations to victim service agencies during FY 1887/88. C. Activities The following activities will take place to provide presentations to law enforcement and victim service agencies: 1. The center must identify all agencies that are part of the local criminal justice system and victim service agencies. 2. The center must hold educational sessions with identified agencies on an ongoing basis. These sessions must be tailored to the characteristics of each agency and enhance cooperation between agencies, provide a forum far the exchange of information, inform agencies of the .rights and needs of victims, and describe the services available through the local victim/witness center. 30 X. PIFBLIC PRESENTATIONS/PUBLICITY A. Definition Increase of public awareness and promotion of the center's services through the use of public media (e.g., newspaper, radio, television) and presentations to community groups. service clubs and schools. H. Objective To conduct b presentations to community groups, service clubs. and schools during FY ~.g$7/$$. ~"o provide b public awareness articles/announcements through the public media during FY f9$7/$$• C. Activities The following activities will take place to provide public awareness articles/announcements; and presentations to community groups, service clubs, and schools: 1. Center staff will identify and develop liaison contacts with community groups, service clubs, and schools; utilize said contacts to provide information relative to victim center services via public presentations. 2, Identify and develop contact sources within the various media organizations encompassing the radio, television and news- paper industries; utilize said public forums to heighten awareness of victim services through articles and public service announcements promoting the local victim services program. 3 I. XI. CASE DISPOSYTION CASE STATUS A. Definition Informing victims, assisted by the center,-of significant developments in the investigation and prosecution (status), final outcome (disposition), and appeals of their case. B. Q~ecti.ves To provide case status information to J.500 victims and witnesses of crime during FY 19$7/88. Ta provide case disposition information to 1000 victims and witnesses of crime during FY 1987/88. To provide appeal information to ~ victims and witnesses of crime during FY 1887/88. C. Activities The following activities will take place to provide case status, disposition, and appeal information: 1. Upon request, victim center staff will. provide case status information to victims and witnesses by utilizing contacts throughout the criminal justice system. Such updates will be provided to victims and witnesses during the same working day where passible, the next working day at the latest. 2. Upon receipt of case disposition information, victim center staff will notify victims and witnesses via phone or letter as to the disposition of their case. 3. Upon request by the Attorney General's office, the victim center will research relevant case files, determine the identity and location of necessary parties to the action, and communicate this information to the Attorney General s office via written correspondence. 32 XIII. NOTIFY FRIENDS AND RELATIVES A. Definition Notification of a victim's relative(s) and/or friend(s) of the occurrence of a crime and the vi_ctim's condition as a result of the crime. This may also include death notification. B. Objective To provide l5 notification services during FY (987/$8. C. Activities The following activities will take place to provide notification services: Upon request, the center must notify a victim s relatives and friends of the occurrence of a crime and the victim s condition as a result of that grime. In instances where the primary victim has been killed, the center must make an offer of service to the victim's immediate family. 33 xlv. ~~.o~ rN~~v~NTror~ A. Aefinition Notification of a victim's employer that a Grime was committed and the employee's condition as a result of the crime, and/or that an employee will be called to serve as a witness; and/ar to intercede to minimize any loss of pay or benefits where an employee will lose time from work. B. O~ective To provide 10 employer intervention services during F'Y 19$7/$$. C. Activities The fallowing activities will take place to provide employer intervention services: 1. When requested, center staff must notify a victim's employer that a crime was committed against an employee and describe the condition of the employee as a result of the crime. 2. When requested, center staff must intercede with an employer on the victim's behalf where the occurrence of the crime has caused or will. cause an employee to lose time from work and possibly jeopardize his/her employment. 3. When requested, center staff must notify a witness' employer that an employee has been or will be called upon by the court to serve as a witness. 3 ,, OPTIONAL SERVICES Optional services also may be offered by centers (see program guidelines), Objectives are not necessary for optional services. However, if the service will he provided, please indicate YES in the space provided and complete the activities section, PROVISION OF OPTIONAL SERVICES Mi1ST NOT PRECLUDE EFFECTIVE DELIVERY OF MANDATORY SERVICES. I. CREDITOR INTERVENTION A. Definition Intercession on behalf of victims requesting assistance in informing creditors of their temporary inability to meet current financial obligations due to the aftermath of the crime. $. Ob'ec~ t_i_ve To provide creditor intervention for victims during FY lg8?/88. YES C. Activities The following activities will take place to provide creditor intervention: The center must intercede on behalf of victims requesting assistance in informing creditors of their temporary inability to meet current financial obligations. These financial obligations may be pre-existing or those which have incurred as a result of the crime. 35 z~. cx1Ln cAR~ A. Definition The direct provision by center staff, or arrangement of temporary child care while a victim or witness is appearing in court, meeting with prosecution or law enforcement officials, or otherwise taking part in criminal justice proceedings. B. ~ective To provide or arrange for child care far victims and witnesses during FY 1887/88. NC C. Activities The following activities will take place to provide child care services: 3b zzz . xESTZTUT~aN A. Befinition Referral of victims to criminal justice system agencies responsible for establishing and administering restitution; and/or direct participation of the center fn the establishment and administration of restitution. B. Objective Ta provide restitution assistance to victims during FY 19$7/$$. YES C. Activities The fallowing activities will take place to provide restitution assistance: 1. Center staff must refer victims to those criminal justice system agencies responsible far establishing and administering restitution. 2. Center staff must participate in the establishment and administration of restitution. 37 IV. WITNESS CALL-OFF A. Aefinition Notifying witnesses of cancellations or changes in scheduled court appearances. B. Objective To provide witness call off services dtaring FY 19$7/$$. YES C. Activities The following activities will take place to provide witness call off services: The center must either provide call-off notification directly and/or arrange for its provision by an appropriate local criminal justice agency. Since the primary purpose of this service is to minimize inconvenience to witnesses and to promote their continued cooperation with the criminal justice system, notifications must take place before witnesses leave their residences or places of work for court. 38 V. FUNERAL A3~RANGEMENTS A. Definition Assisting a deceased victim's immediate family with any necessary funeral grrangements. B. Ob~ective To provide funeral arrangements assistance during Fy 1987/88. YES C. Activities The following activities will take place to provide funeral arrangements assistance: Center staff must offer to provide assistance in making funeral arrangements to the families of victims who have been killed. ~n VI. CRIME PREVENTION INFORMATION A. Definition Providing crime prevention information to victims or any other interested persons through the use of brochures, counseling, public presentations, or referrals to appropriate criminal justice agencies. B. Obiective To provide crime prevention information to victims of crime during Fx 1987/88. YES C. Activities The following activities will take place to provide crime prevention information; Center staff must provide crime prevention information to victims and any other interested persons through the use of brochures, counseling, public presentations, or referrals to appropriate criminal justice system agencies and through coordination with local crime prevention programs. A memorandum of understanding or memorandum of agreement between crime prevention programs and victim/witness centers is provided. This agreement describes coordination between the agencies regarding public education, information exchange and case referral procedures. ~. n vxx . wxT~rESS ~ROT~cTZOrr A. Aefinition Arranging for law enforcement protection when a witness' safety is threatened. B. Db~ective To provide witness protection assistance during Fy 19$7/$$. NO C. Activities The follow~.ng activities will take place to provide witness protection assistance: 41 VIII. TEMiPORARX RESTRAINING QRDER TRO ASSISTANCE A. Definition Aiding victims, witnesses, or other persons in completing the forms necessary for obtaining temporary or ex-parte restraining orders. B. ~~ctive To provide temporary restraining order assistance during FY ~g87/88. No C. Activities The following activities will take place to provide temporary restraining order assistance: 42 IX. TFtA1~SFORTA?'ION A. Definition Arranging for the provision of or directly providing emergency transportation for victims. g. Ob ective To provide transportation assistance for victims during FY f987/$$. NO C. Activities The foliowing activities wiZi take piece to provide transportation services:. 43 X. COURT WAITING AREA A. Definition Providing or arranging for the provision of a witness waiting room. These facilities should add to witnesses' comfort and should limit the possibilities of witnesses being intimidated by defendants or others. 8. Objective T N provide a court waiting area for witnesses during FY 198'7/$8. C. Activities The fallowing activities will take place to establish/provide a witness waiting area: A~ KI. VICTIM IMPACT STATEMENT A. Definition Assisting victims to exercise their rights~to provide a victim impact statement for probation reports, attend and/or participate in sentencing and parole hearings. B. Ob active To provide victims with assistance in preparing victim impact statements for probation reports and/or attending/participating in sentencing and parole hearings. YES C. Activities The following activities will take place to assist victims with exercising their rights to provide victim impact statements to the criminal justice system: 1. Victim center staff will contact victims and interview them for the purpose of preparing a victim impact statement to be included in the probation report. The impact statement will focus on a brief account of the offense, the physical and emotional impact of the client's victimization, the financial Losses reflected in medical casts, wage loss, personal. property damages, as well as out--of-pocket losses necessitated by the victim's attendance at court hearings. The impact statement will also serve to advise the court as to the victim's stance regarding case disposition, and will notify the court as to the victim`s intention to be present at sentencing., and his/her desire to be heard at that time. 2. During the course of gathering information for said victim impact statement, the procedural rights of the victim, in both criminal and civil matters will be discussed and the victim properly advised. Referrals to appropriate agencies will be made by center staff upon request by the victim, so that his/her rights may be preserved. 3. Center staff will advise victims during tYiis process of their right to be present and participate in any parole hearings subsequent to the defendants conviction and incarceration. 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