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HomeMy WebLinkAbout89-161 ;' BARD OF SUPERVISORS COUNTY OF BUTTE, STATE OF CALIFORNIA Resolution No89-161 RESOLUTION OF THE BOARD OF SUPERVISORS CERTIFYING EXPENDITURES ON THE BUTTE COUNTY HAZARDOUS WASTE MANAGEMENT PLAN WHEREAS, Butte County received $112,756.24 from the Department of Health Services for preparation of a Hazardous Waste Management Plan, Environmental Impact Report and revision of various permit processes and procedures; and WHEREAS, Butte County has spent approximately $90,067.00 as of July 31, 1989; and WHEREAS, Butte County is still awaiting response from the Department of Health Services and anticipates some plan changes; and WHEREAS, Butte County still has to adopt the Final Plan, amend the zoning ordinance and establish permit processes. NOW, THEREFORE, BE IT RESOLVED, that Butte County will utilize the remaining funds to complete the upgrading of the Butte County Zoning Ordinance and the revision of various permit processes and procedures. PASSED AND ADOPTED by the Butte County Soard of Supervisors on the 31st day of October 1989, by the following vote: AYES: Supervisors Uercruse, McLaughlin and Chairman Fulton NOES : None ABSENT: Supervisors McTnturf nd Dolan NOT VOTING: None LE ULT N, CHAIRM B' to County Board of Supervisors ATTEST: WILLIAM H. RANDOLPH, Chief Administrative Officer and Clerk of the Board By STATE OF CALIFORNIA DEPARTMENT OF HEALTH SERVICES TOXIC SUBSTANCES CONTROL DIVISION SAMPLE EXPENDITQRE REPORT For County Hazardous Waste l~ianagement Plans County Name: Butte County Responsible Agency: Planning Department Contact Name: Paula Leasure --~ Phone Number: 916j 538-7501 Amount of Funds Provided By State: $112,756.24 Disposition of Funds: Total Total Allocated Expended - Salaries: 47,468 29,846 - Benefits: 15,503 10,905 - Services/Supplies: N/A - Consultant Costs: 35,000 25,312 - Overhead ( ]. ) : 4 , 9 7 0 - Travel Expenses: 1,750 1,453 - Meetinas/Hearin.gs: 1$,419 1,500 - Equipment: 5,067 6_,067 - Publications & Legal - 3,625 1,933 Office Expenses 9,950 5,000 Tota1:_ 137,,782 ,_. 86.;,986' General Information: - Include a description of al3 tasks related to CHWMP development and Identify the number of personnel years or full time equivalents charged to the project. - Identify if time sheets were maintained for employees working on development of the CHWMP. (1) Based on approved Countywide Cost Allocation Pian) * See Attached Addendu~r- - Identify if funds were maintained in a separate account or included in the overall county general fund. If maintained in a separate account, identify by account name and agency or department responsible far maintaining the account. Include all pertinent contact names and telephone numbers. CERTIFICATION: I certify that the above expenditure ,report and all attachments hereto is an accurate representation of funds received from the Hazardous Waste Planning Subaccount and used for the development of the County Hazardous Waste Management Plan, and is supported by auditable accounting records maintained in conformity with the Accounting Standards and Procedures for Counties issued by the Office of the State Controller. Signed by: Title: Date: a: Report/Tanner 1 Accounting A separate account was not opened far the monies received from the Department of Health Services for preparation of the Butte County Hazardous Waste Management Plan. The monies were put into the general planning budget under the assumption that the funds would not be adequate and Butte County would have to augment the funds in order to complete the plan. Time cards were kept by the Associate Planner who's primary responsibility was to do the County Hazardous waste Management Plan and the principal steno-clerk. Time cards were not kept by the Planning Director, Senior Planner and Planning Technicians. Salaries and Benefits Butte County has a documented expenditure of $25,529 for wages and $9,317 far benefits for the Associate Planner and clerk/typist. This is a total of $34,846.00 through February 1, 1989. This amount does not cover the estimated time for the Planning Director, Senior Planner and Planning Technician. The estimated cost of funding those positions are as follows: Wages Benefits Planning Director $1,743 $ 662 Senior Planner 1,500 525 Planning Technician 1,054 401 TQTAL $4,297 $1,588 = $5,885 The total salary and benefit package through February 1, 1989 is $40,731 ($34,846 ~ $5,885). Consultant Costs The contract with the consultant was in the amount of $35,000. Butte County withheld a retention of $8,750 which has been forfeited due to their breach of contract. An additional $938.00 for printing was forfeited for a total of $9,688.00. These funds will be unencumbered in the near future and placed back into the Planning Departments budget for repayment of staff time used to complete the document. In addition, there still remains work to be done on the Final Plan, including printing. The printing is estimated at $1,200 for 100 copies of the plan. Overh.eac7 The estimated yearly overhead for the Butte County Planning Department is $18,077 per year. The Planning Department has ten employees resulting in an overhead amount of $1,808 per person per year. This calculates out to approximately $4,970 of overhead through February 1989. Travel As of February 1, 1989, $1,453.00 was spent far travel and related expenses. There is still field work remaining due to future amendments to the General Plan and zoning. Also, mileage and other expenses is accrued during the supervision of the work study student who is providing staff support. Meetings and Hearings Separate accounting for meetings and hearings was not provided for. Butte County held monthly Advisory Committee meetings. Also, monthly meetings were held by the sub-committees on source reduction, public participation and intergovernmental relations. All Advisory Committee meetings were staffed by an Associate Planner and clerk. Technical, clerical and support service was provided to all committees. On the recommendation of the Advisory Committee, a work- study student was hired to write news articles, assist in establishing a hazardous waste program in the schools and to speak to organizations about the Tanner Process. This position runs through Map 1989. The position was allotted $1,000 with an additional $500.00 for support services. Staff also attended two rounds of hearings at each of Butte's incorporated Cities and numerous appearances before the Board of Supervisors. Equipment Butte County purchased a computer and software for hazardous waste management. The Butte County Hazardous Waste Management Plan and Environmental Impact Report are on disk as is all related data. Office Expenses Office expenses, which include paper and copying for letters, agendas, Advisory Committee packets and miscellaneous educational materials is estimated at $5000.00. This does not include publication of the draft and final plans, or the draft and final EzR's. Publications and Le al The publications and legal expenses of $1,933 include only costs associated with printing the draft County Hazardous Waste Management Plan and the draft E.I.R. The Final Plan and Final E.I.R. will be printed in March, 1989 at an estimated cost of $1,200. The printing costs for letters, agendas, committee packets, and educational materials was not separated from the Planning Department's regular budget. ADDENDUM TO EXPENDITURE REPORT NO. 1 Between February 1, 1989 and March 31, 1989, an Associate/Senior Planner spent 121 hours on Hazardous Waste Management Planning. Associate/Senior Planner 121 hours x $12.65/hour = x 375 for overhead Total expenditures through 1-31-89 Expenditures through 3-31-89 $1,531 566 $2,097 $86,986 89,623 Balance as of 4-1-89 is $23,133 ADDENDUM TO EXPENDITURE REPORT NO. 2 Between April 1, 1989 and July 31, 1.989, an Associate/Senior Planner spent 25 1/2 hours on Hazardous Waste Management Planning. Associate/Senior Planner 25 1/2 hours x $12.65/hour = $322.58 x 375 for overhead 120.97 443..55 Total expenditures through 3/31/89 $89,623 Expenditures from 4~1-89/7-31-89 444 Balance as of 8-1-89 is $22,689