HomeMy WebLinkAbout91-103RESOLUTION OF THE BOARD OF SUPERVISORS OF BUTTE COUNTY APPROVING
THE MICROFILMING OR DESTRIICTTON OF CERTAIN SHERIFF'S DEPARTMENT
RECORDS, DOCIIMENTS, AND PAPERS, PIIRSIIANT TO SECTIONS 26202,
26202.6 26205, and 26205.1 OF THE CALIFORNIA GOVERNMENT CODE OF
THE STATE OF CALIFORNIA.
WHEREAS, the Sheriff has submitted a request for authority
to microfilm and/or destroy obsolete records and;
WHEREAS, said request is in accordance with the procedures
and requirements of Sections 26202, 26202.6, 26205 and 26205.1 of
the California Government Code and;
WHEREAS, the Sheriff has stipulated the useful retention
period for the Sheriff's Department records;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF BUTTE COUNTY:
1. The following County records, documents, instruments,
books or papers are no longer required and may be
microfilmed and/or destroyed.
(a) Recordings of telephone and radio communications
over one hundred eighty (180) days old, providing
such recordings are not evidence in any claim filed
or any pending litigation (or potential claims and
litigation), in which case, such recordings shall
be preserved for one hundred (100) days after the
conclusion of litigation.
(b) Records of expired licenses and permits over two
(2) years old.
(c) Records of lost and found items, which lost and
found items have been lawfully disposed of, over
two (2) years old.
(d) Miscellaneous non-criminal reports over two (2)
years old.
(e) Sheriff's Daily Activity records and logs over two
(2) years old.
(f) All crime and supplemental reports of infractions,
misdemeanors, and felonies over three (3) years old
providing:
(1) They do not relate to an arrest, except for
Section (2) below.
(2) They do not relate to unnerved warrants.
(3) They do not involve identifiable items which
have not been recovered.
(4) They do not relate to 290 Penal Code, 457.1
Penal Code or 11590 Health and Safety Code
registrants.
(5) They do not relate to a criminal death case.
(6) They do not relate to violations listed in
Penal Code Sections 799 and 800.
(7) The cases are not presently involved in either
potential or pending civil or criminal
litigation.
(8) They do not relate to crimes for which the
statute of limitations has not expired.
(g) All index cards and logs which relate to the
case documents destroyed.
(h) Dispatch cards over two (2) years old.
Ei) Field interview cards over two (2) years old.
(k) Duplicates of all reports may be destroyed at any
time when the duplicates are no longer needed.
2. Records pertaining to the arrest or conviction of any
person for a violation of subdivision (b), (c), (d), or
{e) of Section 11357 or subdivision (b) of Section 11360
of the Health and Safety Code occurring after January 1,
1976 shall not be kept beyond two (2) years from the
date of conviction, or from the date of arrest if there
was no conviction.
3. Any documents relating to citizen complaints or
investigations in response to citizen complaints
relating to members of the Sheriff's Department and
internal affairs investigations files shall be retained
for a period of at least five (5) years, providing such
documents are not evidence in any claim filed or any
pending litigation (or potential litigation), in which
case such documents shall be preserved for five (5)
years after the conclusion of litigation.
A. This Resolution also authorizes the Sheriff's Department
to purge arrest warrants according to a recall schedule
established by the Courts for timely return of warrants.
PASSER AND ADOPTED by the Butte County Soard of
Supervisors this 17th day of September 19 91 by
the following vote:
AYES: Supervisors t~lclnturf, Houx, McLaughlin, Fulton and Chair Dolan
NOES: None
ABSENT : None
NOT VOTING: None
~,~1~; ULAN, ~c;naar or the
Butte County Board of Supervisors
ATTEST:
NIILLIAM H. RANDOLPH,
Chief Administrative Officer
and Clerk of th Board
BY ~c~ 1~ _~ ____
Assistant Clerk of the Board