HomeMy WebLinkAbout92-051~esoluf2an N
RESOLUTION AUTHORIZING CHIEF PROBATION OFFICER
TO SUBMIT PROPOSAL AND EXECUTE GRANT AWARD AGREEMENT
WHEREAS, the County of Butte desires to undetake a certain
project designated Probation and School Services to be funded in
part from funds made available through the Juvenile Justice and
Delinquency Prevention Program administered by the Office of
Criminal Justice Planning {hereinafter referred to as OCJP).
NOW, THEREFORE, BE IT RESOLVED that the Chief Probation
Officer of the County of Butte is authorized, on its behalf, to
submit the attached proposal to OCJP and is authorized to execute
on behalf of the Board of Supervisors, the attached Grant Award
Agreement including any extensions or amendments thereof.
BE IT FURTHER RESOLVED that the applicant agrees to provide
all matching funds required for said project (including any
amendment thereof) under the Program and the funding terms and
conditions of OCJP and that the cash match will be appropriated as
required.
IT IS AGREED that any liability arising out of the performance
of this Grant Award Agreement, including civil court actions for
damages, shall be the responsibility of the grant recipient and the
authorizing agency. The State of California and OCJP disclaim
responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder
shall not be used to supplant expenditures controlled by this body.
PASSED AND ADOPTED by the Butte County Board of Supervisors
this 19th day of May , 1992, by the following vote:
AYES: Supervisors McInturf, Noux, McLaughlin, Fulton and Chair Dolan
NOES : None
ABSENT: bone
NOT VOTING: None n ,~
J D LAN, 'Chair
utte C unty Board of Supervisors
ATTEST:
STARLYN BROWN, Acting Chief Administrative
officer and Clerk of the Board
By:
~~
~:F; ~
/ S
Grantee Butte County
Grant ~ JJ9007.0040
Grant Title Probation and School Service:
OFFICE QF CRIMINAL, JUSTICE P~NNINO
ASSURANCE OF COMPLIANCE
EQUAL EMPLOY1MfENT OPPORTUNITY
(Must be included in alI grant applaLcati.ons}
By signing the Grant Proposal/Award Face Sheet (OCJP A3g1}, EFA Certification
(OCJP 192} where applicable, including this Assurance of Compliance Farm and
submitting the proposal to the Office of Criminal justice Planning {OCJP), the
applicant acknowledges awareness of and the responsibility to comply with the
following:
1. California Fair Employment and Hauling Act {FEEiA} and Implementing
Regulations, California Administrative Code, Title 2, Division ~ Fair
Employment and Hauling Commission.
2. California Government Code Article 9.5, Sections 11135-11139.5 and
Implementing Regulations, California Administrative Code, Title 22,
Sections 9800q-88413.
3. Title VI of the Civil Rights Act of 1964. '
4. Title V, Section 504 of the Rehabilitation Act of 1973 {29 USCS Section
974) and Federa3 Department Regulations on its implementation; Government
Code Section 4450, et. seq.
5. U.S. Department of .lustice Regulations, 28 CFA Part 42; Equal Employment
Opportunity; Policies and Procedures. -{Note: For federally funded
projects only}
Federal and state agencies have the legal right to seek enforcement of the
above items of this assurance of compliance.
The assurance is effective as of the date of the grant award agreement and
throughout the period during which federal or state funding is extended or
during the period of time in which real or personal property, purchased with
grant or matching funds is used after the grant ends.
AZ1 appropriate documentation must be maintained on file by the project and
available for OCJP or public scrutiny upon request. Violation of these
provisions may result in withholding of grant funds by OCJP.
OCJP 193 {Rev. 5/91).
OFFICE OF CRIM.iNAi, JUSTICE PLANNING
EQUAL EMPLOYND~NT OppOR~ITy CERTIFICATION
(Federally Funded Programs Only)
I. W, A, Herrin
(official authorized to sign for
Applicant/Grant Recipient) certify that the Count of Butte
(agency/grantee) has formulated or will farmulate~ implement and maintain an
Equal Emp~.oyment Opportunity Program {ESOP} within 60 days of the date the
Grant Award Face Sheet (OCJP A301) is signed by the Executive Director, Office
of Criminal Justice Planning (OCJF}. I also certify that the ESOP is/will be
on file in the office of Phyllis Heli as
(name),
Personnel Director (title). 2S County Center Drive,
Oroville, CA 959b5
(address} for review or audit by '
officials of OCJP or the Federal Government, as required by relevant laws'and
regulations. Additionally I agree to submit a copy of said EEOP to OCJP
(Attention: EEO Compliance Officer) within 60 days of the Executive
Director's signature on the OCJP A303,
(SIGNATURE)
Chief Probation Officer
{TITLE)
{DATE)
OCJP 192 {Rev. Q191)
OFFICE 0~' CRIMINAL JUSTICE PLANNING
ASSURANCE OF COMPLIANCE - ENVIRONMENTAL IMPACT STATEI~NT
Probation and School Services
Project Title
JJ9001004Q
Grant Number
In order to conform with the procedures required by the California
Environmental Quality Act {CEQA}, an environmental assessment must be
performed on the proposed project. It is the responsibility of the applicant
to insure that this is completed.
This form is an assurance that the applicant will or has comp3.y{ied} with the
following:
1. 'The CEQA Public Resources Code, Division 13, Section 21000 et. seq.; and
2. All other applicable rules and regclations.
By signing the Grant Proposal/Award Face Sheet {OCJP A301}, and this Assurance
of Compliance form, the applicant ac~owledges awareness of their
responsibility and assures compliance with all of the above. ~~
All appropriate documentation must be maintained on file by the project and
available far OCJP or public scrutiny upon request.
Signature of Person Authorized to
Sign Grant Award (Same as line 13
on Grant Award Face Sheet}
Date
OCJP 702 {Rev. 1/91}
. ` ~,. r'ICE OF CRIMINAL J~ISTICE PIANh~.~u
ASSURANCE OF COMPLSANCE - DRUG-FREE WORKPLACE CERTIFICATION
The contractor or grant recipient named above hereby certifies compliance with
Government Cade Section 8355 in matters relating to providing a drug-free workplace.
The above named contractor will:
2. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance is prohibited and
specifying actions to be taken against employees for violations. as required by
Government Code Section 8355(fa). •
2. Establish a Drug-Free Awareness program as required by Government Code Section
8355th), to inform employees about all of the following:
{a) The dangers of drug abuse in the workplace,
(b) The person's or organization's policy of maintaining a drug-free workplace,
(c) Any available counseling, rehabilitation and employee assistance programs, and
{d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355(c) that every employee who
works on the proposed contract or grant:
(a) Will receive a copy of the company's drug-free policy statement, and
{b}{ Will agree to abide by the terms of the company's statement as a condition of
employment on the contract or grant.
CRRT~FICAT~ON
I, the official named below, hereby swear that I am duly authorized legally to bind the
contractor or grant recipient to the above described certification. I a~a fully aware
that this certification, executed on the date and in the county below, is made under
penalty of perjury under the laws of the State of California.
Officials Name
W. A. Herring
Date E~cecttted Executed In The Cauatq O!
BUTTE
Coatraator or Groat Recipient Signature _
Date
Federal ID Neam~er
94-600 506
STD 21
r~
t~/
•i
U.S. DEPJIRTMENT OF Ji.75TlCE
OFFICE OF J~15T1CE F'ROGRJ4M5
OFFICE OF THE COMPTRCttER
Certification Regarding
Debarment, Suspension, Ineiigibili#y and Voluntary Exclusion
Lower Tier Covered Transactions
Sub-Recipient)
This certification is required by tt:e regulations implementing Execut[ve Order 72549, Debarment and
Suspension, 28 CFR Part $7, Sec#ion 67.510, Participants' responsibilities. The regulations were published
as Part VII of the May 25, 1988 Federal Aeglster {pages 79260-18211).
{BEFORE COMPLETING CERTiPiCATiCN, READ INSTRUCTIONS ON REYERS~
{1) The prospective lower tier participant certifies, by submission of this~praposai, that neither 1! nor its
princlpais are presently debarred, Suspended, proposed for debarment, declared ineligible; b~ voluntarily
excluded tram participation in this transaction by any Federai department or agency.
{2) Where the prospective lower tier participant is unable to certify to any of the statements in this certifi-
cation, such prospective participant shall attach an explanation to thts proposal.
Wallace A. Herring, Chief Probation Oi'€icer
Name and Title of Authorized Representative
Signature
Date
Butte Count Probation De artment
Name of Organi=ativn _
2279-C Del Oro Avenue
Address of Organization
Oroville, CA 95965 _
4dP FQRAA sCE71'7 TREY. 2131 PrnFOVS ~eilians ara arieoiete
:RTIFICATION REGARDING LOBBYIII
This certification is in response to the Department of the Interior and Related
Agencies Appropriations Act for Fiscal Year 1990. In accordance with the new law,
section 1352, entitled "Limitation on use of appropriated funds to influence certain
Federal contracting and financial transactions", I submit the following:
The undersigned certifies, to the best of his knowledge end belief, that:
1. No federal appropriated funds have been paid or will be paid to any person for
influencing ar attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any federal contract,
the making of any federal grant, the making of any federal loan. the entering
into of any cooperative agreement, or modification of any federal contract,
grant, loan or cooperative agreement.
2. If any non-federal funds have been paid ar will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal contract, grant, loan. or
cooperative agreement, the undersigned shall check here and complete and
submit the "Disclosure Farm to report Lobbying", in accordance with 'its
instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers and that all
subrecipients sha11 certify accordingly.
_ W__alZace A. Herring
Name of Authorized official
Date
Contractor/Grantee
OFE'ICE OF CRIMINAL JUSTICE PLANNING
PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED:
Butte
2. U.S. CONGRESSIONAL DISTRICT(S):
California Second
3. STATE ASSEMBLY DISTRICT S
lst and 2nd Assembly Districts
~. STATE SENATE DISTRICT(S):
California Senate District #4
~j. POPULATION OF SERVICE AREA:
184,001
OPFIGE 0~' CRIMINAL ~USTIGE PINNING
PR03ECT CONTACT INFORMATION
Applicant
COUNTY OF BUTTE
Implementing Agency: PROBATION DEPARTMENT
(if applicable)
Project Title: PROBATION AND SCHOOL SERVICES
Grant Number
(to be added by OC3P
Prava.de the name, title, address and telephone number for the project contact
persons named below. If a section does not apply to your project, enter "N/A".
1. The person having day-to-day responsibility for the project:
Name: Dave Purcell
Title: Deputy Chief Probation Officer
Address: 2279-C DeI Oro Avenue, Oroville, CA 95965
Telephone Number : (91 X 5 3 8- 7 6 6 ].
2. The Executive Director of a non profit organization or the Chief Executive
Offzcer (e.g.. Ghief of Police) of the implementing agency:
Name: Wally Herring
Title: Chief Probation Officer
Address: 2279-C Del Oro Avenue, Oroville, CA 95965
Telephone Number: (916) 538-7664
3. The Chair of the Governing Body of the implementing agency:
Name; Jane Dolan
Title: Chair, Butte County Board of Supervisors
Address: 25 County Center Drive, Oroville, CA 95965
Telephone Number: (916) 538-7643
~+. The person responsible for the project from the applicant agency:
Name; Dave Purcell '
Title: Deputy Chief Probation Officer
Address: 2279-C Del Oro Avenue, Oroville, CA 95965
Telephone Number : (916) 5 3 8 -- 7 6 61
5. The Chair of the Governing Body of the applicant agency:
Name: Jane Dolan
Title: Chair, Butte County Board of Supervisors
Address: 25 County Center Drive, Orovilie, CA 9.596,5
Telephone Number : (916) 5 3 8- 7 6 4 3
OFFICE OF CRI~+IINAL ~OS2ICE PANNING
PRIOR, CURRENT AND PROPOSID OCJP FUNDING
FxSCAI~
YEAR GRANT
NUMBER GRANT
AMOUNT PERSONNEL
BY TITLE OF PERCENTAGE
OC.TP FUNDING
89-90 JJ8800204 47,678
89-90 JJ89030040 2$,000
89-90 NV88040040 100,000
89-90 SP89010040 124,387
90-91 NV9I060040 96,000 D.A.Investigator 65~
90-91 SP9I030040 118,444 Deputy D.A.
90-91 DC90010040 11.8,944 Probation Officer 100
Deputy Sheriff
Legal clerk
90-91 JJ90010040 51,200
90-91 VW90110040 179,609
91-92 JJ90010040 43,520
91-92 DC900120040 220,518
91-92 VW91120040 153,372
91-92 SP91030040 119,444
91-92 NV91060040 96,000
Probation Officer 70~
Supervising P.O. 100
2 staff advocates
1 probation officer 60~
2 probation officers I00~
1 deputy sheriff
2 clerical
1 supervising P.O. 100
2 staff advocates
1 Deputy D.A. 100
1 D.A. investigator
1 Deputy D.A. 56~
I D.A. investigator
'`~'~"ICR OF CRIMINAL JUSTICE PLANr'T'1G
AUNT INFORMATION
1. The grant recipient will arrange far a financial audit/financial related
audit [as defined by the Government Auditin Standards (GAO Standards)] for
each grant in accordance with OC.7P Policy. If the grant recipient receives
federal funds, the Single Audit Act of 198, Office of Management and Budget
Circulars {ONID} A-110, A-128 or A-133 and subsequent circulars should be
considered in securing the audit.
NOTE: To determine if you receive federal funds, refer to your grant award
face sheet, item #{$}.
2. Audit reports must be completed and submitted to the Audits Division no
later than six months after the close of the grant period. Requests for
time extensions of the report due date must be submitted in writing to the
Audits Division for approval.
3. The audit shall be made by an independent auditor (qualified state or lots].
government auditors or independent public accountants licensed. by the State
of California) as defined in Chapter 3, Paragraphs 11 through 25 of the
Standards for Audit of Governmental Or anizations, Pro ams, Activities, and
Functions (GAO Standards), promulgated by the Comptroller General of the
United States {19$8 revision).
4. The audit must be performed in accordance with the financial audit .
(financial related audit) requirements of the GAD Standards published by the
United States General Accounting Office (revised 19$8}.
In addition, the auditor must consider provisions contained in the OCJP
Program guidelines. grant award, and the DCJP Grantee Handbook.
~. If the audit covers the entire grant period, then the CPA/Auditor must audit
to the Final Request for Funds and Report of Expenditures Foraa OC3P 201
submitted by the grant recipient. If the audit does not cover the entire
grant period, then the CPA/Auditor must audit to the Farm OCJP 2D1 which
corresponds to the audit cut-off date. The auditor should include a Copy of
the Form OCJP 201 which was audited.
6. Organizations which are required to procure annual single audits in
accordance with the provisions of the Single Audit Act of 198, and DAB
Circulars or who elect to have an organization-wide audit may include the
OC3P grants} i.n their single audit or organization-wide audit. The grant
recipient must ensure that all of the grant funds are included in the audit.
For example, if a grant is funded by both federal and state funds, the
auditor must include the revenues and expenditures far both funding sources
in the schedules. The State portion of the grant cannot be excluded when
preparing the financial schedules. -
7. Revenues and expenditures for each grant must be shown separately in the
.audit by supplemental information. Expenditures must be reported by
expenditure categories {i.e., persona? services - salaries, personal
services - benefits, travel, consultant services, operating expenses, and
equipment). Each grant-must be identified by the grant award number.
Audit Information
Page 2
If the organization secures a single audit or an organization-wide audit and
the expenditures are reported in fatal and not by expenditure categories,
variances between the audited expenditure categories. claimed categories
{reported on form OCJP 201). and the budgeted categories must be disclosed
in the audit report for each grant.
8. If the grant has a match requirement {cash or in-kind). the report must
identify the revenues and expenditures made to meet the match requirement in
the financial schedules or notes to the financial statements.
9. Project income generated through ar as a result of the OCJP grant funded
project must be reported. F,xpenditures made from project income must be
shown in the financial schedule. This should be reported as a separate line
in the financial schedule and not be combined with OCJP grant payments
received and OCJP grant expenditures.
S0. The grant recipient must ensure that the entire grant period is audited. If
the single audit or organization-wide audit does not include the entire
grant period, then the grant recipient is required to secure an audit
covering the remaining grant period. The remaining grant period may be
included in the organization's subsequent single audit ar organization-wide
audit. If by including the remaining grant period in s subsequent audit,
the audit will not be completed and submitted to the Audits Division within
six months after the close of the grant period, the project must submit a
request for time extension {as indicated in number 2 above}.
11. QCJP or its authorized representatives have access to all audit reports,
audit working papers, correspondence, or other documents related to the
audit reports and grant award. -
12. Audit reports submitted by qualified state and local government auditors and
independent CPA firms are randomly selected for a quality control review of
the CPA/Auditor's working papers. The CPA/Auditor will be notified when a
review will be conducted.
~.3. OCJP reserves the right to perform audits or reviews of any grant award at
any time. '
1~}. Audit programs, internal control questionnaires, and sample audit reports
will be provided by the Audits Division upon request of the project or the
CPA/Auditor.
15. If the project does not comply with the audit requirements, grant award
conditions may be placed to require the project to comply. Subsequent grant
awards may be terminated.
OFFICE OF CRIMINAL JUSTICE PLANNING OCJP A301
~'~"AUYT PROPOSAL/AWARD FACE SHEET
'.The Office of Criminal Justice _anning, hereafter designated ,fP, hereby makes a grant
ak,ard of funds to (1) BUTTE COUNTY PROBATION DEPARTMENT
hereafter designated Grantee, in the amount and for the purpose and duration set forth in
this grant award. Note: If name exceeds 30 characters indicate below the abbreviated name
for warrants:
(z)
(3) Project Title {60 character maximum) ~ {6} Award No.
PROBATION AND SCHOOL SERVICES
(~} Project Director {Name, Title, Address,
Telephone} {four lines maximum}
Dave Purcell (916} 538-7661
Deputy Chief Probation Officer
2279-C Del Ora Avenue
Oraville, CA 95965
{5) Financial Officer (Name, Title, Address,
Telephone} {four lines maximum}
David Houser, Auditor Controller
25 County Center Drive
Oroville, CA 95965
(916} 538--7607
', {7} Grant Period
Jan. 1 1992 to Dec. 31 1992
{$) Federal Amount
$25,600
{g} State Amount
{10} Cash Match
{ 11. ) In-Kind Alatch
(12) Total Project Cost
$25,600
This grant award consists of this title page. the proposal for the grant which is attached
and made a part hereof. and the Assurance of Compliance forms which are attached. The
grant recipient signifies acceptance of this grant sward and agrees to administer the grant
project in accordance with the statute{s}, Program Guidelines, this Request-for-Proposals
{RFP} and the OCJP Grantee Handbook.
FOR OCJP USE ONLY
Item:
Chapter:
PCA ?~o .
Component Na.:
Project No.:
{3.3) Official Authorized to Sign for
Applicant/Grant Recipient
Names W. erring
Title: Chief Probation Officer
Address: 2279-C Del Oro Avenue
Oroville, CA 95965
Telephone: [916} 538-7664
Date:
Amount:
Split Fund:
Split Encumber:
Year: Fed. Cat. r
;arch Requireaent:
w~rnJ .
?; orra=:
I hereby certify upon my own personal
knowledge that budgeted funds are
available far the period and purposes
of this expenditure stated above.
Fiscal Officer, OCJP Date
E.~eca,i~•e DireL_or. OCJ? Bate
Fegio:-~:
'"FICE OF CRIMINAL JUSTICE PLAN YG
JUVENILE-JUSTICE AND DELINQUENCY PREVE.'Q'~~aN PROJECT
1991 PROJECT SUMMARY
1. CATEGORY: 2.PROJECT YR: 3.PROGRAM FOCUS: .YOUTH TO BE SERVID:
Balance of State ® lst yr DP/Diversion
Region C 2nd yr x By JJDP Funds 1S0
Statewide Emphasis 3rd yr 5eriaus or Violent
State Agency yr x Sy Total Project
Local Planning Unit 1 yr only 0 Show x split if applicable Funds 300
5. PROJECT TITLE: (,F[~DS;
Probation and School Services JJDP Funds Requested25, 600
JJDP Cast per Youth. 25
7. APPLICANT:
Name: Butte County Probation Department
Address: 2279-C Del Oro Avenue Phone; (516) 538-7661
Oroville, CA 95965
8. IMPLEMENTING AGENCY: '
Name: Butte County Probation Department
Address: 2279--C Del Oro Avenue Phone: X916) 538-7661
Oroville, CA 95965
9. PROGRAM DESCRIPTION: New Project 0 Expansion of Exista.ng Project Q Continu~.ng
This is a cooperative effort between the Chico Unified School~District
and Butte County Probation Department for early intervention with delin
quent and pre-delinquent youths 5-12 years of age. The project utilizes
Family Services Association and other Local resources and agencies, in-
cluding on-campus probation officer to work with targeted youth and
families to induce positive attitudes, improve school attendance and
motivation, and provide alternatives to anti-social behavior.
l0.PROBLEM STATEMENT:
The Butte County Probation Department deals with over 800 juveniles per
year, primarily teenagers involved in felony-type offenses. By the
time youth reach the stage of the justice system, many already have
a number of years of delinquent activity and/or orientation. While the
Chico schools could identify many at-~ri.sk and pre- or early delinquent
youth, there was, prior to the PASS project, no program available far
immediate, direct and effective intervention for the most serious cases
11.OBJECTIVES:
1. Initiate early identification and intervention for 250 delinquent
or pre--delinquent youth.
2. Provide formal counseling for 3.00 at-risk youth~& family members.
3. Reduce truancy and delinquent activity among targeted youth by 50~.
4. Secure funding from school district, county or other sources, to
maintain and update program for following years.
i
Page 1 of 2
1~.ACTIVITIES: School s' ~ administrators, the schc welfare and attendanc
pfficer, the assignee probation-officer, and the ~:hico Police Department
coordinate in identifying delinquent a:fd pre-delinquent youth in the
target population. The project probation officer has primary responsi-
bility in direct intervention and follow-ups with 250 youth identified
as being most at risk. 1-00 of these youth and their parents will be
involved in ongoing group and individual counseling. Project-involved
staff also provide intervention with youth who are not yet identified
as being in the most delinquent or at-risk groups, but who indicate
potential for becoming such.
~-3•EVALUATION:
Program effectiveness will continue to be evaluated by project agencies
as well as staff from California State University, Chico. A recent
evaluation and cover-letter from the university is attached.
14.BUDGET SLirIlKARY FOR PROPOSID PROJECT:
Dther Income and Source (List fees, grants,
JJDP Funds private monies, in-kind contri.butions.)
Amount Source -
Persannel & Benefits 26,201 23,000 Schools and Probation
Travel ~ 500 3,000 Schools and Probation
Consultant Services 10,000. Schools and Probation
Operating Expenses 9, 000 - ~ Schools and Probation
Equipment 1,000 Schools and Probation
Totals JJDP fl~rsds Other Income Total Project Cost
$26,701 46,000 $72,701"'
15• BUDC'~EI' SIJ1~Il~'lARY FOR IMPLEME'.NTING ORGANIZATION (as of 5/1/91}
Total Assets: ~ 1690,148
Total Liabilities: $ x.690,148 Source Amount of Grant
Total Grants Currently Administered:
x.. OCJP--JJDP 4 3, 5 2 0
$ 417 , 410 2. OCJP-P;DA 2 2 0 , 518
3. Board of Control- VW 153,372
4.
5-
6. -
# of full-time paid staff 45 7,
# of part-time paid staff 2 $.
16. OFFICIAL RESPONSIBLE FOR PROJECT:
Signature:
Typed Name:
W. A. Herring
Title: Chief Probation Officer
Date Signed:
Page 2 of 2
aCJP FORM 227 {Revised 5/9i)
vaa i~l.n V4 V1iil•i1l~i al} V4IV 11VY i Yl1i •a•1a...
BUDGET CATEGORY AND LINE-ITEM DETAIL COST
A. Persona]. Services - S&lsries
Deputy Probation Officer II wox'king full-time on project
$2,600 per month x 12 mos = $31,200
OCJP portion = x.4,100
(Balance to be provided by Chico IInified School District)
TOTAL 14 ,10 0
oCJP A303a
OFFICE OF CRIMINAL JUSTICE PLANNING
BUDGET CATEGORY AND LINE-ITEM DEI`AIL COST
B. Personal Services - Employee Benefits
Deputy Probation Officer health and retirement benefits:
$1048 per month x 12 mas = $12,575
OCJP portion = $10,000
4Balance to be provided by Chico Unified School District)
TOTAL
$la,ooo
ocJP A3a3b
BUDGET CATEGORY AND LINE-ITEM DETAIL COST
C. Travel
Mi~.eage for project probation officer:
$150 per month x 12 = $1,800.00 to be provided by
Chico Unified School. District
4
The applicant will use state travel policy.
® The applicant will us a travel, policy other than the state's.
The applicant will use the written olic of Butte Count
which is more / less restrictive than the state's. _
(circle one
TOTAL
OCJP A3O3c
OF~'iCE OF CRIMINAL JUSTICE PLANNING
BUDGET CATEGORY AND LINE-ITEM DETAIL CAST
D. Consultant Services
Group and individual counseling for targeted youth and
families obtained through Family Services Association
and/or other licensed providers:
$10,000 - to be provided by Chico Unified Schoo3.
District
TQTAL
ocJP A3o3a
aFFICE OF GRIMINAL JUSTICE PLANNING
OCJP A303e
OFFICE OF CRIMINAL JUSTICE FLANKING
BUDGET' CATEGORY AND LINE-ITEM DETAIL COST
F. Equipment
All project related equipment to
County Probation Department and
District. be provided
Chico. Unified by Butte
School
CATEGORY TOTAL
PROJECT TOTAL $ 2 5, 6 0 0
FUND DISTR?BUTION FIDEf?AL STATE CASH -
MATCH _ IN-KIND
MATCH
a. Amount of Funds $25,60 0 -0- -0- ~ -0-
b. Percentage of Funds lOOx -0- -0- -0-
OCJP A3a3f
r V .i•.~ai.Y. V V../i1yL •..•v rr..+r.~svr~.r~ ~ ....~. ~~.+rv.. ...~----
PRQ7ECT NARRATIVE
i The area served ~.,
the Chico Unified School ~istrict is experiencing a-
z extremely high growth rate. The 5.5~ inczease in population is almost three
3 times the state average. This growth rate has been fairly consistent during
4 recent years and has strained the ability of the school system as well as
5 youth and public safety agencies to keep pace. The number of youth involves
6 in serious crimes, drug abuse, gang activities and school failure has in-
z creased significantly.
8 Due to serious county budget problems, the Butte County Probation Depar
9 went is operating with fewer staff than in 1980 and has had to reduce or
is eliminate a number of delinquency prevention and correction programs. The
ii department currently deals with over 800 juveniles per year, primarily teen-
i2 agars involved in felony-type offenses. By the time youth reach this stage
s3 of the justice system, most already have a number of years of delinquent
iL activity or orientation. Many of these young people exhibit delinquent and
is at risk behavior while sti]:l in elementary school but there has, here as
16 in most areas, not been any programs dedicated to the identification and
17 early, positive intervention with such students.
xs The Probation and School Services Program was created to carry out such,
19 identification and intervention. Primary objectives are to facilitate the
zo identification and initiate contacts and programs which effectively reduce
zi the delinquent and life failure direction of targeted youth and provide
zz motivation for positive achievements.
z3 School administrators, counselors and teachers were advised on the
z4 program, and quidelines for identification and referals. The schools make
z5 their referals through the District Child Welfare and Attendance Dffice
zs where the director of that office and/or the assigned probation officer
~7 reviews the referal and initiates action.
z8 Most cases involve the probation officer contacting the student, and
z4 often their family, to review the problem. The officer tries to obtain
3o recognition of the problem and agreement far corrective action from the
1
i 'student and parents.
QFFICE OF CRIMINAL JUSTICE PLANNING
Where appropriate, referrals to other agencies, such
z as Child Protective Services may be made at the same time. In cases of
3 serious or repetitive law violations, the police department juvenile office
a may also be called in.
s Dysfunctional families and individual youth exhibiting very low self-
~ esteem or other problems may also be encouraged and directed into the
~ ~ project counel program through the contract with Family Services. InstancE
t
a in which there are continuing truancy problems and the parents are not
a making suitable efforts to resolve the situation, referrals are made to
to the School Attendance and Review Board which, among other options, may
~,~ request the District Attorney's Office to initiate criminal action against
12 the parents_
i3 The probation officer receives ongoing follow-up information from
Ia ~ school sites as to the success or failure of referred students. Continued
~.s or additional interventions are made as needed.
i6 The deputy probation officer has also obtained private funds and con-
e ~ tributions with which he is able to offer incentives in the form of sports
is equipment, clothing and other rewards for youth who fulfill a contract
z9 for specific improvements or corrections in behavior and activities.
za ~ The availability of the probation officer, who is also a credentialed
z~, and experienced teacher, to intervene and concentrate on the most
zz difficult and at-risk students and families has added a significant new
z3 resource. The implied authority which the probation officer`s title seems
za ~ to carry has given hire an important first step in gaining the attention
25 and cooperation from a number of families arzd.individuals who previously
as ~ demonstrated little respect for the school's efforts.
z~ The three primary involved organizations, Chico Elementary School
za District, Butte County Probation Department, and Family Service Associatia:
z9 have continued to work well together. There have been requests from a
30 number of other counties and states for information on the PASS project.
2
yr r ova,. rr va...r........~ ~~~.~~~~ ~~... ~.....
~ .These requests have en honored along with the eminder that it is the
a. work and commitment fo the staff doing the actual field work that is vital
~ to the suCCe55 of any program. The very significant achievements of this
4 program could not have been achieved without the continuing efforts and
s enthusiasm of the people from all agencies who are involved on a daily
6 basis.
~ ~ Data presented with last year's application showed a~50~ or more
a reduction in truancy among project--targeted students. The attached
9 evaluative report from California State University at Chico describes
is the project results as "very impressive." The comments of Principals/
_= Assistant Principals (under both Sections 12 and 13) are felt to be
Iz especially significant.
z~ Both the Chico School District and the Probation Department are
14 committed to continuing the program after the grant period has ended.
is In addition, three other shcool districts in the county naw have active
i6 PASS^type programs, and a number of other districts are planning on
13 similar projects for next year.
is
Z9
i
70 !
zi
zz
z3
24
25
25
27
2~
24
30
I
3
i
March 16, 1992
Jerry Simmons
Butte County Schools
1859 Bird Street
Oroviile, Ca 95965
Dear Jerry,
~''~~ ~ ~ 3.73
CAL: ;l#~=c ~~.., ..;:: ~ ~_
..,,.:,
Please find enclosed a copy of an evaluative report that I and my
colleagues prepared for the Probation and School Support Services
{PASS) program last month. The program evaluation effort came as
a result of the PASS presentation at the 3uvenile Justice
Commission meeting last fall. As you know, I am a member of this
C OIitIil7. S 5 i o n.
As you can see by the results, principals, vice principals,
secretaries and attendance clerks at each of the elementary
schools in the Chico Unified School District that use PASS
services were surveyed. The results were very impressive and
demonstrate the effectiveness of the their efforts. Comments
made by those surveyed are also included at the end.
I hope to keep working with the PASS staff to further identify
successful ~.ntervention strategies with the families targeted by
the program. t have applied for some nominal funding from
California State University, Chico to cover costs of evaluation.
We should know the results of that funding proposal soon.
Both Art Neumann and Gary Stanton are to be commended for their
cooperation in this projects and their endeavors with the
families they serve in this program. -
Sincerely,
~~ ~~~~~•
~7udy Bordin, Assistant Professor
Human Environmental Sciences
California State University
Chico, California 95929
cc:~Wally Herring
Art Neumann
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The following are goals of the PASS Program. Please rate the
effectiveness of the program in the following areas by circling the
appropriate response:
4, Improving school attendance: O v e r a l l 1.6 5
AC = 1.56
SS = 1.88
~~ PIAP = 1.50
_..-------------------------------------w-___-------------------
1 2 3 4 5
very satisfactory not
effective effecrive
5. Inducing positive student attitudes: Overall 1.97
AC= 2.04
SS = 2.07
P/AP = 1.85
1 2 3 4 5
very satisfactory not
effective effective
6. Providing alternatives to antisocial behavior: Overall 2.19
AC = 2.60
SS = 2. l 3
PIAP = 1.8 3
1 2 3 4 5
very satisfactory ~ not
effective effective
7. Refers! process, e.g. paperwork, communication: Overall 2.00
AC= 2.00 (R=1)
SS = 2.31 {R=4)
P/AP = 1.71 (R=2)
. 1 2 3 4 5
very satisfactory not
effective ~~ effective
$. Dealing with attendance issues: Overall 1.60
AC= 1.56
SS = 2.1 D
P/AP = 1..14
1 2 3 4 5
very satisfactory not
effective effective
9. Dealing with student behavior; Overall 1.30
AC = 1.OD
S5 = 1.58
P/AP = 1.31
1 2 3 4 5
very satisfactory not
effective effective
10. PASS Counseling Services (Family Services Association Program):
Overall 2.65
AC = 2.75 (R=3)
SS =. 2.75 {R=3)
F1AP = 2.45 (R=3)
1 2 3 4 5
very satisfactory nat
effective effective
I i . Please rata .he overall effectiveness of the PASS program:
4verail 1,77
AC= 2.00
SS = 2.07
P/AP = 1.25
1 2------------3------------4------------5 ----
very satisfactory not
effective
effective
Please complete the following sentences
I2. The best thing about PASS services is:
ATTENDANCE CLERKS
"Gary Stanton."
"It provides immediate response, often in the field, to school personnel in
situations where we cannot make direct contact or are not effective."
"The flexibility of the program. If Gary is needed for a crisis situation, he
can be reached and is available at that time. Crisis situations don't always
occur on the days he is scheduled to be at your school."
"Having a person with school and Iaw enforcement authority available for
intervention at an early stage to turn around an attendance problem."
*"That they are able to get the parent to understand that school attendance
a serious issue. Y feel that the personnel at Child Wolfare and Attendance
.. Services do a great job, but the problem as stated in ~l3 greatl limits th
• ~ ~ effectiveness." Y e
"The promptness that problems are handled and the caring .attitude of
personnel."
"It has helped get students to school. when ail of our {school personnel)
attempts have failed."
SCHOOL SECRETARIES-
"When Gary is on campus, he is a real asset in dealing with students."
"Someone to immediately react and intervene in a crisis situation. Gary is
also a very knowledgeable resource to direct and cooperatively work with
other community resources."
"Having someone available and with the people skills to successfully
intervene."
"Mr. Stanton has responded in a very timely manner -which is very important.
Parents seem to respond to his 'authority' sometimes better than 'school'
administration."
"The availability of the Child Welfare Officer -his ready response to .follow
through."
"Gary Stanton!"
**"The best thing about PASS is that the program I5 1N PLACE AND
FUNCTIONAL for problems that arise concerning attendance issues but._."
PRINCIPALSlASSISTANT PRINCIPALS-
"The positive impact it has on students!"
"PASS is an alternative approach to use with families/students who need the
presence of a law enforcement officer as an incentive to improve ~ attendance.
Gary's badge carries extra weight that a school official doesn't have."
"I have someplace to turn to when everything I've tried has not been
effective."
"Having a 'badge` carrying probation office representative available to our
school on a regular basis. This gives us the flexibility to schedule 'tough'
parent/student conferences with someone who represents the court system."
"IE provides a direct link between probation and school personnel in helping
students attend school and to learn to direct their lives in a positive
direction. Before PASS, when I made home visits as a principal regarding
attendance, it had an effect but not nearly to the extent it has when you are
accompanied by a person from the probation department who really knows the
laws and other agencies. The attendance rate of the marginal and chronic
attendance problems has increased dramatically. Along with this service I
have had several very hard core disci line problems (students) during the 13
years I have been a principal. The past two years is the first time we have ,
been able to do anything else other than suspend the students for a few days.
As a result of this program, several (actually 3) students have been sent to
juvenile hall for a short stay. Their attitude, behavior and treatment of their
fellow students improved 100% upon their return."
"The availability of special assistance with 'at risk students.' I don't feel I
have to do it all by myself! Personnel is great - a pleasure to work with."
"Immediate or at least timely response to requests." .
"Provides support, help in working towards solving behavior and attendance
problems for the more serious cases."
"The positive, proactive, informational manner in which Gary deals with
students, parents, and the community."
"The prompt response to a referral and friendly, helpful and effective follow-
through."
"Mr. Stanton's dedication and care for kids."
"Mr. Stanton."
"Gary 5tanton's help with students who have attendance and/or behavioral
problems."
13. The thing I would like to change about PASS services is:
ATTENDANCE CLERKS-
"I know of nothing."
"Need more awareness among schools of services offered."
*"That the process of identifying students with attendance problems is not
carried from one school year to the next. We know when the year begins
which students we will end up referring to Child Welfare and Attendance
Services. I feel strongly that when a pattern has been established the prior
year, that as soon as it Starts again we should be able to get that student the
help they need from Child Welfare and Attendance Services."
"I would like to see our PASS officers have more than one day a week on
campus."
SCHOOL SECRETARIES-
**"I would like the procedure for CHRONiC/HABITUAL ATTENDANCE PROBLEMS
re-evaluated. It is very frustrating to have the same repetition from year to
year for the same studentslparents with chronic attendance problems. At
this point in time, we are only allowing a continuing problem to continue from
year to year. As the process now stands, these identified studentslparents
are sent the 'annual' 10-15-20 day letters and then have the same repetition
of conferences that they either attend or choose to ignore entirely. At the
beginning of each school year, the above mentioned students should be dealt
with immediately or just as soon as absences begin to mount up. They should
nvt be allowed any 'slack' time."
"We have not had such a great amount of experience that I can comment on
this."
"Have a regular schedule, i.e. certain hours at one site. Maybe a 'beeper'?"
PRINCIPALSIASSISTANT PRINCIPALS-
"To keep paperwork, i.e. referral form, reports, etc, to a minimum."
"Better coordination with follow-up services."
"I would like to have the PASS services more than gust once aweek - we
really need to be more effective."
"i am happy with the services."
"At this time I am very satisfied with the PASS services I am currently
receiving."
"Nothing at this time-except to keep the program indef nicely!"
"Being able to plan for PASS services to continue with certainty."
--..:-_-~~iico ~na~ew~c~c~ioa`~i8~nac~
OFFICE OF THE SUPERINTENDENT
(916) 891-3001
Administrative Office
1163 EAST SEVENTH STREET
CH1C0, CA 93928-3999
(916 891-3000
April 6, ].992
Dave Purcell
Deputy Chief Probation Officer
Butte County Probation Department
2279 Dei Oro Avenue, Suite C
Oroville, California 95965
Dear Mr. Purcell:
The Chico Unified School District has been very pleased with the success of the Probation
Department's PASS {Probation and School Service) Program during these past two school
years. Reports from district staff and parents have been overwhelmingly positive. The
program addresses many of the urgent needs of a growing number of at-risk youth in the
Chico community. We recognize the importance of early direct intervention in dealing with
attendance and behavior problems in our schools. These efforts are aimed directly at
establishing positive school attendance patterns in the early grades, thereby reducing later
dropout rates and potential criminal behavior.
The District is anxious to see this program continue into a third year and pledges matching
funds in the amount of $19,375 through Chapter l funds from five school sites for that
purpose. Office space, telephone, clerical assistance and various supplies related to the
program will again be provided through our Child Welfare and Attendance Office.
Sincerely,
-~ ea~~~~
Robert ~'. Barbat
Superintendent
RB:dr
.~~~~~ 2Ln~~e~'S~~aal ~~$~~a~~~
Administrative Office
1163 EAST SEVENTH STREET
CHICO, CA 95928-5999
{916} 89i-3000
Jay E. Partridge School
April. 7, 1992
TO: Arthur Newnar3n
F`ROP~I: Richard Aguilera
Fes: P.A.S.S. Program
Please consider this as a request for P.A.S.S. support
services to Jay E. Partridge School.
The Jay E. Partridge staff and the School Site Council are
in fu7.l support of the program and have armed to use
categorical funds and Chapter 1 funds to help pay
an appropriate sham of costs.
The PASS Program has allowed our school to focus in
~ the specific needs of extreme at-risk students
and families who atherwa.se might slip through the system.
Our school maintains a transient corr~mznity and the
PASS Program has helped to offer guidance, support and
fallow up to our families.
Thank you for past and future support.
.~'=~
. ~;
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LAND Ot=
~~
WALLACE A. H>=RR1fUG
Chid Probailon ofEie~r
LETTER OF AGREEMENT
~utte Count
NATURAL W>rALTI-E AND BEAUTY
PRQBATIOtd pEPARTiNEN3
2279 Del Oro Avenue -Suite C
OrovilEe, California 95965-3377
{916} 538-7661
The Butte County Probation Department agrees to continue
to cooperate with the Chico Unified School District in the opera-
tion of the Probation and School Services Program. The Probation
Department will provide a Deputy Probation Officer to work full
time in dealing with youth and families referred to the program'
by the School District. The Probation Department will also con-
tinue to work with the School District in providing cooperative
administration and support of this project.
3 ~ ~~ ~
DAVE PiTRCELL DATE
Deputy Chief
Butte County Probation Dept.