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Home My WebLink About94-119RESOLUTION OF THE BUTTE COUNTY BOARD OF SUPERVISORS WHEAREAS, the County of Butte desires to undertake a certain project designated The Butte County Victim/Witness Assistance Program to be funded, in part, from funds made available through Chapter 1312.1983 Statutes (California Victim/Witness Assistance Program} administered by the Office of Criminal Justice Planning (hereinafter referred to as OCJP). Grant award amount $112,$62.00. NOW, THEREFORE, BE IT RESOLVED that the Chief Probation Officer of the Butte County Probation Department is authorized, on its behalf, to submit the attached application for State funds far a Victim/Witness Assistance Center and is authorized to execute on behalf of the Butte County Probation the attached contract for Victim/Witness Assistance Center proposes including any extensions or amendments thereof. IT IS AGREED that any liability arising out of the performance of this Grant Award Agreement, including civil court actions for damages, shall be~ the responsibility of the grant recipient and the authorizing agency. The State of California and OCJP disclaim responsibility for any such liability. BE IT FURTHER RESOLVED that State funds received hereunder shall not be used to supplant local funds that would, in the absence of the California VictiEn/Witness Assistance Program, be made available to support the assistance of victims and witnesses of Crime. PASSE}] AND ADOPTED by the Butte County Board of Supervisors this 11th day of October, 1994by the following vote: AYES: Supervisors Meyer, Dolan, Houx, Thomas, Chair McLaughlin NOES: None NOT PRESENT; None NOT VOTING: None ~~~ Ed,~McLaughlin, C airman Butts County Board of Supervisors ATTEST: John S. Blacklock Chief Administrative Officer and Clerk of he Bo/aJrd -of Supervisors. By; ,/JCt ,L~~' deputy OFFICE OF CRIMINAL JUSTICE PLANNING BUDGET CATEGORY AND LINE-ITEM DETAIL COST A. Personal Services -Salaries L) SUPERVISING PROBATION OFFICER -PROJECT COORDINATOR - 79% TIME SALARY RANGE - 222 -STEP 5 $1,496.00 PER 80 HR, PAY PERIOD X 26 PAY PERIODS = $38,896A0 X 79% _ $30,728.00 2.) PROBATION OFFICER II -STAFF ADVOCATE - 100% TIME SALARY RANGE - 172 -STEP 5 $1,172,00 PER 80 HR. PAY PERIOD X 26 PAY PERIODS =$30,472.00 X 100% _ $30,472.00 3.} PROBATION OFFICER II -STAFF ADVOCATE - 60% TIME SALARY RANGE - 172 -STEP 5 $1,172.00 PER 80 HR. PAY PERIOD X 9 PAY PERIODS = $8,439 X 60% = $5,063 $5,063.00 4.} OFFICE ASSISTANT III - 15% TIME SALARY RANGE - 77 -STEP 5 $73$.00 PER $0 HR. PAY PERIOD X 26 =$18,283.00 X 15% _ $2,878A0 TOTAL $69,141.00 OCJP A303a (1) Ul~'PIC;E OF LRiMINAL JUSTI(:E PLANNING BUDGET CATEGORY AND LINE-ITEM DETAIL COST B. Personal Services -Employee Benefits Retaxement - Pers Buyout 1.) $38,896,00 '$_1,586.00 $37,310.00 x 7% _ $2,612.00 x 79% _ $2,063.00 $2,063A0 2.) $30,472.00 - $586 00 , $28,s86.00 x 7% _ $2,azz.0a $2,022.00 3.) $30,472.00 -$1,586.00 $28,886.00 x 7% _ $2,022.00 x 60% _ $1,213.00 x 25% _ $303 $303.00 4.) $19,188.00 -$1,586.00 ~,~ $17,602.00 x 7% _ $1,232.00 x 15% _ $185.00 $185.00 PERS $69,141.00 x 8.424 = $5,824.00 $5,824.00 FICA: $69,141.00 x 7.65 = $5,289A0 $5,289.00 EMPLOYEES GROUP INSURANCE: 2.55 EMPLOYEES $398.00 X 12 MONTHS X 1.94 = $9,255.00 $9,265.00 $398.00 X 3 MONTHS X 60% _ $716.00 $716.00 WORXMENS COMPENSATION: 2.55 EMPLOYEES $69,141.00 X .043 = $2,973.00 $2,973.00 TOTAL $28,640.00 OCrP A303b (2) OFFICE OF CRIMINAL JUSTICE PLANNING ~~ BUDGET CATEGORY AND LINE-ITEM DETAIL COST E. Operating Expenses TRAVEL - MILAGE AND MAINTENANCE, OUT OF BUTTE COUNTY - .29 CENTS PER MILE (RATE ESTABLISHED BY THE COUNTY AUDITOR) X 5,000 MILES = $1,450 $1,450.00 MILAGE AND MAINTENANCE WITHIN BUTTE COUNTY - .29 CENTS PER MILE (RATE ESTABLISHED BY THE COUNTY AUDITOR) 15,000 MILES $4,350.00 $4,350.00 COST OF AT LEAST 2 STAFF TO ATTEND REQUIRED OCJP TRAINING CONFERENCES OR WORKSHOFS = $4,195.00 $4,195.00 CONSULTANT SERVICES -CONSULTANT FOR MICRO-COMPUTER SERVICE PROFESSIONALFEE - 20 HRS AT $81.81 PER HR. _ $1,636A0 $1,b35.00 (RATE PER HR. SET BY COUNTY AUDITOR.) MAINTENANCE OF COMPUTER EQUIPMENT - ROUTINE AND UNSCHEDULED - $1,000.00 $1,000.00 OFFICE SUPPLIES: BUTTE - $3,000 $3,000.00 OC7P MANDATED SINGLE AUDTT - $1,500.00 $1,500.00 COMMUNICATION -TELEPHONE SERVICE: BUTTE - $3,000.00, COLUSA - $300, GLENN - $250.00 $3,550.00 GENERAL INSURANCE IN BUTTE COUNTY, PRO RATED BASED ON PROBATION DEPARTMENT ESTABLISHED INSURANCE RATE THROUGH AUDITOR'S OFFICE. - $400.00 $400.00 ALLOCATED COSTS (INDIRECT) - $2,500.00 $2,500.00 PERSONNEL COSTS -ACTION FORMS AUDITOR COSTS -COUNTY BUILDING COSTS IN BUTTE COUNTY INDIRECT COSTS CHARGED AS PER COUNTY WIDE AUDIT PROCEDURE BUTTE COUNTY -UTILITIES, PERCENTAGE PRO RATED IN LIlVE WITH PROBATION DEPARTMENT BUILDING USAGE. - $1,500.00 $1,500.00 TOTAL $25,081.00 OCJP A303c {3) OFFICE ON CRIMINAL JUSTICE PLANNING BUDGET CATEGORY AND LINE-ITEM DETAII, COST F. Equipment NIA CATEGORY TOTAL PROJECT TOTAL $122, S 62.0(} FUND DISTRIBUTION FEDERAL STATE CASH MATCH IN-KIND MATCH a. Amount of Funds b. Percentage of Funds 100% (4) OFFICE OF CRIMINAL ,JUSTICE PLANNING OTHER FUNDING SOURCES GRANT OTHER PROGRAM BUDGET CATEGORY FUNDS FUNDS TOTAL PERSONAL SERVICES -SALARIES $69,141.00 $69,141.00 PERSONAL SERVICES -BENEFITS $28,640,00 $28,640.00 OPERATING EXPENSES $25,081.00 $25,081.00 EQUII'MENT NSA NSA TOTALS $122,862.00 $122,8(2.00 (7) OFFICE OF CRIMINAL JUSTICE PLANNING BOILERPLATE APPLICATION FOR CONTINUATION OF FUNDING (REAPP) APPLICATION FORMS Office of Criminal Justice Planning ~' 4~ CALxFORNIA yICTIMJ~'VXTNESS ASSISTANCE PROGRAM ' Grax~.t Application Fo~ns Checklist & Re aired Se uence This checklist is provided to assist the applicant in ensuring that a complete application 15 SLlI]m3.tted t0 OCJP. ITEM INCLUDED NIA 1. Is the Eligibility Compliance Checklist included? YES ^ NO ^ 2. Is the Grant Award Face Sheet completed, signed by YES ® NO ^ an authorized official, and included? "3. Is the Resolution from the Governing Body included? YES ^ NO ^ If NO, the cover letter must indicate submission date. 4. Is the Certification of Assurance of Compliance YES ^ NO ^ form (OCJP 656} included? a. If federally funded, is an updated EEO Plan included? YES ^ NO ^ 5. Is the Project Service Area Information form included? YES ^ NO ^ 6. Is the Project Contact Info~.-mation form included? YES~^ NO ^ 7. Is the Project Budget (OCJP A303a-A303c} included? YES ^ NO ^ S. Is the Other Funding Sources form {OCJP 653) included? YES ^ NO ^ 9. Is the Project Summary information included? YES ^ NO ^ 10. Is the Project Declaration regarding Goals & Objectives YES ^ NO ® N/A^ included? 11. Is the organizational chaxt included? YES ® NO ^ 12. Are other documents required to support the project YES ^ NO ^ and proposed budget included? 13. Are all required items included in the Grant Application YES ^ NO ^_ Appendix? 3.4. Can. the grant begin impiexnentation without an advance YE5 ^ NO ^ of funds? If NO, include the Certification for Advance of Grant Funds form (OCJP 202) and an OCJP Form 201. Office of Criminal Justice Planning ~ 15. Are other documents required to support the proposed YES ^ NO ^ ' ' budget included? 16. Is a Request to Submit Quarterly Reports of Expenditures and Request for Funds {CBOs only) needed? YES ^ NO ^ 17. Is the Declaration to Execute operational Agreements included? YES ^ NO ^ If NO to any of the above, the applicant must substantiate why the documents are not included. The applicant is responsible far the submission of all the required documents or continuation funding may be jeopardized. Office of Criminal Justice Planning ~ Office of Criminal Justice Planning 4 ELIGIBILITY COMPLIANCE CHECKLIST The following is a list of items which are required by this Application for Continuation Funding. Incomplete applications may not be considered for fixnding. GRANT AWARD FACE SHEET ~NSTRLTCTIONS (1) Administrative A~enc~: Enter the complete name of the unit of government or private ' nonprofit organization that is applying for funding (e.g., Alameda County, City of Fresno, State Department of Justice, Fairfield Youth Services Bureau, Inc. (also referred to as the "grantee"). (2} Im~lementin~ A~en~: Enter the complete name of ~ the agency responsible for the day- to-day operation of the grant (e.g., Probation Department, District Attorney, Sheriff, and the contact person's name, address and phone number}. (3) Project Title: Enter the complete title of the project. Da not use acronyms. Do not exceed 60 characters including spaces and punctuation. (4) Project Director: Enter the name, title, mailing address and telephone number of the individual ultimately responsible for the project. This information must be limited to Four lines. (5) Financial Officer: Enter the name, title, mailing address, and telephone number of the person who will be responsible for all fiscal matters relating to the project. This person must be someone other than the project director. Warrants for the project will be mailed to the address shown for the financial officer. This information must be limited to four lines. (6) Award Number:' 'Leave blank. (To be completed by OCJP.} {7} Grant Period: Enter beginning and ending dates of funding as specified in the grant application instructions. (8) Federal Amount: If applicable, enter the amount of federal. funds requested for the project. The amount must be consistent with the proposed budget. If not applicable, enter N1A. (9) State Amount: If applicable, enter the amount of state funds requested for the project. The amount must be consistent with the proposed budget. if not applicable, enter NIA. (10) Cash Match: If applicable, enter the amount of cash match. The amount must be consistent with the proposed budget. Tf not applicable, enter NIA. (11} ln-Kiza.d Match: If applicable, enter the amount of in-land match. The amount roust be consistent with the proposed budget. If not applicable, enter NIA. (12) Total Project Cost: Enter the sum of items 8, 9, 10 and 11. The amount must be consistent with the proposed budget. (13} Official Authorized to Sign for ApplicantlGrantee: Enter the signature, name, title, address and telephone number of the person authorized by applicant's governing body in the resolution, by position or title, to sign and execute the grant award. This person's on al signature (oat a stamped, photocopied or facsimile (FAX} version} xn.ust be on at least one copy of the Grant Award Face Sheet submitted to OCJP. --- - - Office of Criminal .justice planning ~ OFFICE OF GIi.IlYILNAL JUSTICE PLANNIlVG OCJP A301 GRAN*r AWARD FACE SHEET The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award of funds to the following Administrative Agency {l.) BUTTE COUNTY VICTIM/WITNESS ASSISTANCE_ CENTER hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award. {2) Tmplen~.enting Agency Name BUTTE COUNTY PROBATION DEPARTMENT Contact JOHN M. WARDELL Address 2279-C DEL ORO AVE., OROVILLE CA 95965 Telephone (916) 538-7340 3 ro~ect 'tle (60 character maximum) (ti} A.wara lvo. EUTTE COUNTY VICTIM/4dITNESS A55ISTANCE CENTE Yroj ect llzrector IN ame, '~'~t1e, tiaa: Telephone) (four lines maximum) DAVITS J PURCELL INTERIM CHIEF PROBATION Ok'FTCER 2279-C DEL ORO AVE OROVILLE CA 95965 .3ULY 1,_._1994 TO JUNE 30, 1995 NIA $122,862,00 (5) •I''inancia.l U##icer ~N ame, 'a'u~e, xaaress, ~iNIA ~a~A~ 1V1"GL LI:lI Telephone} {four lines maximum) DAVID ROUSER, Al]DITOR/CONTROLLER 11) n- atc 25 COUNTY CENTER DRIVE NIA OROVILLE CA 95965 {l.2) of ro~ect ost (916) 538-7607 This grant award consists of this title page, the application for the grant which is attached and made a part hereof, and the Assurance of Compliance forms which where previously submitted. The grant recipient signifies acceptance of this grant award and agrees to administer the giant project in accordance with the statute(s), the Prograzxk Guidelines, this Application for Continuation Funding and the OCJP Grantee Handbook. FOR OCJP USE ONLY Ztem: Chapter: PCA No.: Component No.: Project No.: Amount: Split Fund: Split Encumber: Year: Fed. Cat. ## Match Requirement: Fund: Program: Region: (13} Official Authorized to Sign. for Applicant/Grant Recipient 1\[.a~e~ LRY.Li 1. Vi\vs~lau Title: INTERIM CHIEF PROBATION OFFICER Address: 2279-C DEL ORO AVE. OROVILLE, CA 9.5955 Telephone: Sag-7661 Date: ~F~~r~MnF~ ~~ . ~ n4~ 1 hereby certiijr upon my own personal. Rnaw#eage that budgeted funds are available for the the period and purposes of this expenditure stated above. Fiscal Offacer, OCJP Date Executive Dzrector, OCJP Date flffinn ..F f+,..;...;....Y 7...-a;.... 41.,...,;.,Rri RESOLUTION IlVSTRUCTxONS NOTE: The resolutions must include all of the elements contaiza.ed in the sample. n ess there is a compelling reason not to do so, OCJP strongly suggests that the project follow the exact format and language provided in the sample Resolution. This will assure that the processing of the grant award agreement and the request for funds are not seriously delayed because the language of the Resolution does not meet OCJP's requirements. (7.) Enter the full name of the board ar council making the resolution. (2) Enter the title of the proposed project. This should be the same as the title of the proposed project on the Grant Award Face Sheet (OCJP A301). {3} Enter the full title of the administrator or executive who is authorized to submit the application. (4) Enter the full title of the organization that will submit the application. (5} Enter board or council, whichever is appropriate. (fi) Enter the same as item (1). (7) Enter the same as item {5}. (S) Enter the date of the meeting izx which the resolution was adopted. (g) Enter the votes of the members in the appropriate category. (~,0} Enter the signature of the person signing on behalf of the board or council. {11) Enter the date of the certification. (12) Enter the typed name and title of the person making the certification. (1.3} Enter the signature of the person attesting that this is a true copy of the resolution. This must be a person other than the person who signed on behalf of the board or council (see item {10)}. (14) Enter the date attested. (1.5) Enter the typed name and title of the person attesting. 4ff~ce of Criminal Justice Planning ~ ~~ ~ ~~ . ,,~.~..._ y ,~". ='~~~ LAND OF NATURAL WEALTMI~ AND BEAUTY .a `',}' • ~ - - WALLACE A. HERRING Chief Probakion Officer Office of Criminal Justice Planning 1.134 K Street, Suite 304 Sacramento, Ca. 95814 Attn: Victim/Witness Assistance Program 20 whom It May Concern: VICTIM WITNESS PROGRAM 2279 ^el Oro Avenue, Suite C Oroville, California 95965 (916) 538-7340 (91fi) 891-2812 FAX: (916) 534-8361 September 26, 1994 Due to administrative scheduling beyond my control, and the Regional Counties, Butte County supervises, going independent, Resolutions from Butte County will not be made available until approximately the middle of October. As soon as the Board of Supervisor's have signed the Resolution, it will. be forwarded to the Office of Criminal Justice Planning. If you have any questions or 1 can provide additional information, please contact me at (916} 538-`1498. J hn M. W~ ell w Su ervi ing Probation Officer Va. -' /Witness Coordinator CERTIFICATION OF ASSURANCE OF COMPLIANCE INSTRUCTIONS All applicants must submit the Certification of Assurance of Compliance with the Grant Award Agreement Forms Package. By signixa.g the Grant Award Face Sheet and the Certification of Assurance of Com~lrance (OCJP 656), and submitting the Grant Award Forms Package to OCJP, the applicant acknowledges awareness of and the responsibility to comply with all specified state and federal requirements. 1. Equal Employment Opportuaiity a. General EEO Rules and Reg`vtl.ations 1) The FEHA declares it illegal in California to discriminate against anyone in employment because of race, religious creed, color, national origin, ancestry, physical handicap, medieai condition (cancer related), marital status, sex or age (over 40). The objectives of the FEHA and these regulations are to promote equal employxr,.ent opportunity and to assist all persons in understanding their rights, duties and obligations, so as to facilitate achievement of voluntary compliance with the law. 2j e 9.5, Sections 11135-11139.5 These sections mandate comprehensive state and federal civil rights regulations prohibiting discrimination or denial of benefits to persons who are under programs or activities receiving financial assistance from the State of California or the federal government. 3) Title V Section 504 of the Rehabilitation Act of 1973 (29 USCS ..~., --- These state and federal regulations mandate that qualified persons with disabilities will not be excluded from, denied benefits of, or discriminated against solely on. the basis of their disabilities, under any program or activity that receives financial assistance from OCd'P. Further, all facilities used by OCJP funded projects shall be made reasonably accessible to and usable by the physically handicapped. These regulations also provide that empployers shall make reasonable accommodations to the physically handicapped, unless the employer can demonstrate that such accommodation would impose undue hardship. b. Community-based Organizations {CBOs) Community-based organizations {CBOs) are exempt from the Federal Government requirements of developing an EEOP, pursuant to 28 CFR, Part 42, Subpart E, however they are monitored by the Department of Health and Human Services in EEO compliance matters. All CBOs must have a current {within the last 12 months) EEO Policy Statement posted at the project site. boring site or monitoring visits, OC~7F pprogram specialists will ensure that the CBO has a current EEO Policy Statement describing the agenc~s commitment to equal employment opportunity far all persons, regardless of: 1) race, 2) color, 3) ancestry, 4) national origin, 5) religious creed, 6} sex, 7) medical condition (cancer related), 8) physical handicap, 9) age, and 10) marital status, as required Office of Criminal Justice Planning 9 by the California Fair Employment and Housing Act. c. Federally Funded Projeco~~u 28 yCFPR,~ P es andNProcedures a(U.S. Equal Employment Opp Department of Justice) 1) oegt~ir are an E ual E pg feent~„ ortuniy Program {EEOP}Oupon meetmg the following c~te~a: pp Grantee has 50 or more employees; Grantee has received a total of $25,000 or moxe in grants or subgrants since X968 (for grants of $500,000 az;d more see b.}; and Grantee has a service population of 3% or more minority representation (if less than 3% the EEOP must be prepared to focus on women). Effective Fiscal Xear 1992.93, the criteria and regcxixements apply to the "implementing agency" responsible for the day- to-day operation of the project (e.g., Probation Department, District Attorney, Sheriff. Please note that upon submission of the Certification of Assurance of Compliance to OCJP, the applicant certifies that the agency has an EEOP on. file or will formulate, implement and maintain an EEOP within 60 calendar days of the date the Grant Award Face Sheet (OCJP A341) is signed by the Executive Director, OCJP. This certification further commits the agency to submit to OCJP a copy of their EEOP `vithin 60 calendar days of the Executive Director's • signature on the OCJP A301. The ESOP must be developed for the implementing agency. 2) All applicants for federal grants funds of $500,000 or mare must submit a copy of the current EEOP developed for the implementing agency, or federal letter of compliance, to OCJP with the Grant Award Forms Packa e. No grant award agreement in t 's amount wi e approve until OCJP receives approval of the applicant's EEOP from the Federal Government. 3) Projects who have previously received a total of $25,000 or more in giant funds, or a single award in the amount of $500,000 ar mare, and have an approved ESOP on file with OCJP, are required to submit an annual update of their EEOP if funds are continued. The tixneframe for EEOP updates are the•same as are identified in 1} and 2} above and must cover the implementing agency. The Equal Employment Opportunity Program Guidelines naay be obtained by contact~n.g the EEO Compliance Office at (916) 327-3689. Additionally, applicants are encouraged to contact .their Personnel Office or Affirmative Action Office for EEO information azad assistance. 2. Drug~Free Workplace ' Senate Bill 1120 {Chapter 1170, Statutes of 1950}, established the.. Drug-Free Workplace Act of 1990 ("the Act"} which requires grantees to rnaintai~. a drug- free workplace, as does the federal Drug-Free Workplace Act of ].988. By signing the Certification of Assurance of Compliance, the applicant formally notifies OCJP, as the gran.ting/monitoring agency, that the applicant will comply with the provisions of the Act. Office of Criminal Justice Planning ~a An example of a policy statement on the drug-free workplace is included in the Grantee Handbook, Appendix O, to serve as a guide for the development of the ' agency's statement. 3. Environmental impact The California Environmental Quality Act (CEQA) {Public Resources Cade, Division 13, Section 210x0 et. seq.) requires that a Lead Agency (the public agency which has principal responsibility for carrying out or approving a project which may have a significant effect on the environment) prepare an environmental document on the project. Far ppurposes of CEQA, the Lead Aggency is the city or caux3.ty planning department. If this re uirement has reviousl been met the a licant must si and submit 0 656 co irmin~ camp lance. NOTE: State agencies applying for OCJP grant funds must meet all CEQA requirements outlined above. Each agency has the authority to determine which of the designated categories apppplies. All c.otices must be filed with the Office of Planning and Research (OPR} instead of with a local planning department, and kept on file with the project. Public school districts and cauzity offices of education applying to OCJP grants must also meet all CEQA requirements. OCJP 656 must be completed and submitted to OCJP. Public school districts may have lead agency authority to determine which of the designated CEQA categories applies. Evidence of this category determination must be completed and kept in the applicant's project files. All applicants selected for funding other than state agencies, public school districts and county offices of education should contact their city or county planning department to. determine which of the designated categories listed in Section 2, Evidence of Compliance applies. A project is defined as the whole of an action which has a potential for resulting in a physical change in the environn~.ent, directly or ultimately. I'ar the purposes of this package, a project can. include, but is not limited to: An activity involving the issuance of a lease, permit: license, certificate, or other entitlement for use by one or mare public agencies, such as the leasing of real property from a government agency (e.g., office buildings, warehouses, police stations or shelters); or An activity involving the amendment of zoning ordinances, or the amendment of a local General Pian. In order for OCJP to approve the funding of projects selected for funding the applicant must complete and sigxi the Certificate of Assurance of Compliance (OCJP 656) and maintain evidence of CEQA compliance an file. The process for completing these requirements is as follows: - a. Assurance of Compliance -Environmental. Impact ~tatezn.ent All applicants selected for funding must submit the OCJP Certification of Assurance of Compliance (OCJP 656) signed by the person authorized by the governing board to sign the grant award. This is the same signature as appears on line 13 of the Grant Award Face Sheet. b. Evidence of Compliance Such evidence of coxo.piiaxice must be maintained on file as part of the project's administrative re uirements and may be any one of the four designated categories descried below. OfSce of Criminal Justice Planning 11 A sample forxn.at is included in the Grantee Handbook, Appendix U. The a~plicantl~antee map present this form to the Lead Agency for review. The p arming epartment may sign this form, or may prepare a document which describes the applicant's compliance with CEQA. 1) Category 1 A statement, signed and dated by the planning department, citing the~~i ~uidelines (California Administrative Code, Title 7.4, Division 6, Section 15061 (b)(3)) and stating that the Lead Agency can say with certainty that there is no ossibilit that the activity in question may have a significant e ect on t e environment and that the project is not subject to CEQA. 2} Category 2 A Notice o~ Exem otion filed with the county clerk of the county or counties in w is t e project will be located, if the proposed project falls under the ~pprevisions for statutory or categorical exemptions of the CEQA {xuidelznes, (California Administrative Code, Title 14, Division 6, Sections 7.5250-15329}. Such filing will result in a date stamped on the notice. Normally, this notice is filed by the planning department. The applicant may file the notice instead, but must maintain a certified document assued by the planning department stating that this agency has found the project to be exempt. As evidence of CEQA compliance, a date stamped copy of that xzotice must be maintained by the applicant in the project files. 3) Category 3 A Ne ative Declaration prepared in accordance with CEQA Gui e ' es ( i ornia A~xninistrative code, Title 14, Division 6, Section 15000 et. seq }, if the proposed project is determined to have no potential to significantly effect the environment. As part of the Negative Declaration process, the planning department must give the general public and affected public agencies an opportunity to review the proposed Negative Declaration, and must consider any comment. After completion of the Neggative Declaration process, a Notice of Determination must be filed with the county clerk within five (5) working days after the Lead Agency approves the project. A copy of the Notice of Determination must also be filed with the Office of Planning and Research State Clearinghouse. As evidence of CEQA compliance, a date stamped copy of that notice must be maintained by the applicant in the project files. 4} Category 4 An Environmental Im. act Re ort EiR prepared iu accordance with t e gui a 'nos, ' t e propose project may significantly impact the environment. As with the Negative Declaration, the E1R must be circulated far public and agency review. Additionally, the planning department must respond ixi witting to any comments made on the draft EIR, and must adopt measures to mitigate any environmental ianpacts that have been determined to be significant, or provide justification as to why mitigation of an impact as not feasible. At the end of that process, a Notice of Determination (NOD) must be filed. with the County Clerk within five (5) working days after the Lead Agency approves the project. A copy of the NOD must also be Bled with the State Clearin house. As evidence of CEQA compliance, a date stamped copy of tat notice must be maintained by the applicant in the project files. Office of Ctirrgnal Justice Planning ~.`~ 4. Lobbyin~ ' OCJP grant funds shall not be used fvr the purposes of lobbying (see Grantee Handbook Section 2240.2). As required by Section 1342, 'T`itle 31 of the U.S. Code: applicants selected for funding must review and certify that xzo federal. funds will be used for lobbying. By signing the Assurance of Compliance form, the applicant formally certifies to notify OCJP, as the granting/monitoring agency, that the applicant selected for funding will comply ,with the provisions of the Act. ~. Debarment, Suspension and Qther Responsibility Matters -For federally funded projects only Applicants selected for funding, must certify that they will adhere to Executive Order 12549, Debarment and. Suspension. By signing the Assurance of Compliance form in the Grant Award Forms Package, the apphcant certifies to that effect. Office of Criminal Justice Planning X~ Certification of Assurance of Compliance OCJP-65& (Rev. 10193) CERTIFICATION OF 1~i5SURANCE OF COMPLIANCE NnectinT only federa~yTficnded projects tarei dent med.) d f~~rur funds. (2'h.ose ~ g I David 3. Purcell ,hereby certify that: (offtciai authorized to sign grant award; same person as line 13 on Grant Award Face Sheet) GRANTEE: BUTTE COCiNTY iNiPLEMENTING AGENCY: - ~ rT~`~~: ~ou~'^"~ °~nnamTnN 1~FPARTMFNT PROJECT TITLE: Bl3TTE COUNTY VICTIMI~'1~NES5 ASSISTANCE CENT~'P will adhere to all of the grant .award agreement requirements (state andlor federal) as directed by the Office of Crirrkznal Justice Planning including, but not limited to, the following areas: I. Equal Employment Opportunity II. Drug-Free Workplace Act of 1990 III. California Environmental Quality Act (CEQA) xV. Lobbying V. Debarn~.ent, Suspension, and Other Responsibility Matters VI. Other OCJP Certifications as Applicable ~. EQUAL EMPLOYMENT OPPORTUNITY (EEO} A. General EEO Rules and Regulations (State and Federal} The applicant selected for funding acknowledges awareness of and the responslbxhty to comply with the following Equal Employment Opportunity re qulrements by signing the Grant Award Face Sheet (OC A307.}, including this Certification of Assurance of Compliance, and submitting the application to the Office of Criminal Justice Planning (OCJP). 1. California Fair Employment and Housing Act (FEHA.) and implementing Regulations, California Administrative Code, Title 2, Division 4, Fair Employment and Housing Commission. 2. California Government Code Article ~9.5, Sections .3.1135-7.1189.5 and Zmplernentirlg Regulations, California Administrative Code, Title 22, Sections 98000-98413. 3. Title VI of the Civil Rights Act of 1964. 4. Title V, Section 504 of the Rehabilitation Act of 1973 {29 USCS Section 974} and Federal Department Regulations on its implementation; Gavernmen.t Code Section 4450, et. seq. 5. Subtitle A, Title II of the Americans with Disabilities Act {ADA), 42 USC Sections 12131-127.34 and U.S. Department of Justice implementing regulations, 28 CFR, Part 35. 6. U.S. Department ortuxlit~c Pohc esatand ~Procedure~sP apPli.es to Employment Opp Y~ federally fended grants oz~iy. Office of Criminal 3ustica Planning ~-4 Certification of Assurance of Cosnpliance OC~P-65fi (Rev. 10/93) Federal and state agencies have the legal right to seek enforcement of the above items of this assurance of compliance. All appropriate documentation must be maintained on file by the project and available for OCJP or pub ldinruof y ant funs by OCiJol~ation of these provisions may result iu. w7thh g gr B. The following apply to federally funded grants only: Note; Effective Fiscal Year 1992-93, the Federal. criteria and requirements apply to the "implementing agency" responsible fox the day-to-day vperat~on of the project (e.g., Probation Department, District Attorney, Sheriff). 1. Criteria far Federal EEO Program Requirements for Grants in the Amount of $25,000-$499,999. (Does not apply to community-based organizations). Federal regulations require qualified recipient agencies of federal financial assistance to prepare an Equal Exnpioyment Opportunity Program (ESOP) upon meeting ail of the following criteria: a. .Grantee has 50 ar more employees. b. Grantee has received a total of $25,000 or more in grants or subgrants since 1968. c. Grantee has a service population of 3% minority representation (if less than 3% minority population the EEOP must be prepared to focus on women)_ The ESOP must be developed for the im Iementin a enc responsible for the day-to-day operations of the program. 2. Assurance of EEOP for Federal Grants of $25,000-$499,999 This implementing agency has formulated, or will formulate, implement and maintain an ESOP within 60 calendar days of the date the Grant Award Face Sheet (OCJP A301) is siggh?~ed by the Executive Director of OCJP. T also certify that the EEOP is/will be on f le i.n the fallowing Af~.rmative Action (A.A.) Office: A.A.Officer: Title: Address: 2279-C DEL ORO AVE OROViIaLE CA 95965 phone; (916) 538--7061 The EEOP is available for review or audit by officials of OCdP or the Federal Government, as required by relevant laws anal re ations. Additionally, l agree to submit a copy of said EEOP to CJP (Attention: EEO Compliance Officer} within: 60 calendar days of the Executive Director's signature an the OCJP A301. OfSce of Criminal 3ustice Planning ~5 CHIEF PROBATION OFFICER Certification of Assurance of Compliance OC3P-656 (Rev, ].Q193) 3. Federal Grants of $500,000 and Above All applicants for federal grant funds of $500,OQ0 or more will submit a copy of their EEOP (developed for the implementing agency), or federal letter of compliance, to OCJP vnth the second stake application forms. 4. EEOP Updates for Continuing Federal Grants Projects who have previously received a total of $25,000 or more in federal giants, or a suzgle award in the amount of $500,000 or more, and have an approved EEOP on file with OCJP, are required to submit an annual update of their EEOP if funds are continued. The timeframe for EEOP updates are the same as i enti ze in ection X, C. and D above. ~~~ DRUG FREE WORKPLACE ACT OF 988 REQUIR.EMENTS~D FEDERAL The above-named organization(s) will comply with the California Drug-Free Workplace Act of 1990 of California Government Code Section 8355, et. seq., and the Federal Drug-Free Workplace Act of 1988, and implemented as 28 CFR, Part 87, Subpaz-t. F, for grantees, as defined in 28 CFR, Part 87, Sections 87:615 and 67.820 by: A. Publishing a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required in Government Code Section 8355(a). B. Establishing aDrug-Free Awareness Program as required by Government Code Section 8355{b), to inform employees about all of the following: I. The dangers of drug abuse in the workplace; 2. The organzzatzon's policy of maintaining adrag-free workplace; 3. Any available counseling, rehabilitation and ez:n.ployee assistance programs; and 4. Penalties that may be imposed upon employees for drug abuse violations. C. Providing as required by Government Code Section. 8355{c) that every employee who works on. the proposed grant: 1. Will receive a copy of the company's drug-free policy statement; anal 2. Will agree to abide by the terms of the company's statement as a condition of employment on the coz3.tract or grant. D. Notifying the employee in the statement required that, as a condition of employzzaent under the grant, the employee will: 1. Abide by the terms of the statement; and 2. Notify the eanployer in wilting of his or her conviction for..a violation . of a criminal drug statute occurring in the workplace no 'later than five calendar days after such conviction. E. Notifying the agency, in writing, within 10 calendar days after receiving notice as required above from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position, title to: Department of Justice, Office of ~Tustice Office of Criminal Justice Planning 1~ Certification of Assurance of Compliance oCJI7-656 (Rey. 10193} Prograixis, ATTN: Control Desk, 633 ln.diaxs.a Avenue, N.W., Washington, DC 24531. Notice shall include the identification number(s) of each affected grant. F. Taking one of the fallowing actions, within. 30 calendar days of receiving notice, with respect to any employee who is so convicted: 1. Taking appropriate personnel action against such an employee, up to axed inclu g termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or 2. Requiring such empployee to participate satisfactorily in a drug abuse assistance or rehabilitation rogram approved for such purposes by a federal, state, or local health, lave enforcement, or other appropriate agency. G. Making a good faith effort to continue to maintain adrug-free workplace through implementation of the above requirements. III. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) The above-named organization(s)/individual(s) will comply with the California Environmental Quality Act (CEQA) requirements as stated in. the Public Resources Code, Division 13, Section 21000 et. seq. and all other applicable rules and' regulations. . All appropriate documentation will be maintained on file by the project az~d available for OCJP or public review upon request. r~r. LosBYnv~ As required by Section 1.352, Title 31 of the U.S. Code, and innplemented as 28 CFR, Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defuse at 28 CFR, Part 69, the applicant certifies that: A. No federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a ll~ember a£ Congress in connection. with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form. - LLL, "Disclosure of Lobbying Activities `, in accordance with its instructions. C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers [i~luding _.. subgrants, contracts under grants and cooperative agreezrients and subcontract{s)] and that all subrecipients shall certify and disclose accordingly. Office of Criminal Justice Planning ~7 CertiGcatiou of Assurance of Compliance OCJP-656 (Rev. 10193) '~T, I3ESARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS - - applies to federally fiu~ded grants only A.s required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR, Part 67, for prospective participants in pru¢Iary covered transactions, as defined at 28 CFR, Part 67, Section 67.510, the applicant certifies that it and its principals: A. Are not presently debarred, suspended, proposed far debarment, declared ineligible, sentenced to a denial of federal benefits by a State or Federal Court, or voluntarily excluded from covered transactions by any federal department or agency. B. Have not, within a three-year period preceding this application, been convicted of or had a civil judgment rendered agaanst them for commission of fraud or a criminal offense in connection with obtaining, attexn.pting to obtain, or performing a public (federal, state, or Iocal) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, ar receiving stolen property. C. Are not presently indicted for, or otherwise cri~x~.inally, or civilly, charged by a governmental entity (federal, state, or Iocal} with commission of any of the offenses enumerated above. D. Have not, within athree-year period preceding this application, had one ar more public transactions (federal, state, or local) terminated for cause or default. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. Office of Criminal Justice Planning ~$ Certilicatioa of Assurance of Compliance OCJP-656 (Rev. 7.0/83) yr. OTHER OCJP CERTLFICATIONS AS APPLICABLE: The project is required to execute a ~7rogra~xz declaration regarding the project's goals and objectives and compliance with the training and selection requirements. The declaration, Appendix E, must be signed by both the project dixector and the project coordinator. Failure to comply with these requirements may result in suspension o£ payments under the grant or termination. o£ the grant or both a7ad the grantee ixzay be ineligYble for award o£ any fi~tuxe grants i£ the Office a£ Cri>ua.inal Justice Planning (OCJP} detexxni.nes that any o£ the £ollaw~ixxg has accuxxed: (1) the graxztee has made False certification, ar {2) violates the certification by Failing to carry out the requirements as noted above. CERTIFICATION I, the official named below, am the sazrze individual authorized to sign the Grant Award Agreement [line 13 on Grant Award Face Sheet], and hereby swear that I axxz duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws f the State o£ Califor ~a. Official's Signature: ~"~`-' Official's Typed Name: DAVE PURCELL ~ ~ - Official's Title: INTERIM CHIEF PROBATION OFFICER Date Executed: SEPTEMBER 22, 199+ Federal ID Number: Executed i.n the County of: BUTTE Office of Criminal Justice Planning 19 PROJECT SERVICE AREA INFORMATxON 1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the pro]ec . an as ns were a pnncipa o ice of the project is located. BUTTE COUNTY ~, U 1S. CONGRESS$ ONAL Dt STROCTeSistri ~4vhere theuprhncipaiooffice of she pro Qet is locatedrict(s) CALIFORNIA - 2ND AND 3RD CONGRESSIQNA~. DISTRICTS 3. STATE ASSEMBLY DISTRICT S}: Enter the namher(s) of the State Assembly District(s) which the project serves. tun astens or t e ~strtc where the principal office of the project is located. DISTRICT 1 AND 2 4. STATE SENATE DISTRICTS : Enter the number(s) of the State Senate District(s) which the project serves. tan astens t or t e strict w ere the principal office of the project is located. DISTRICT 4 ~. POPULATION OF SERVICE AREA: Enter the total population of the service area served by the project. sUT~cE COUNTY i ~ ~ , g o 0 Office of Criminal Justice Planning `ZQ PROJECT CONTACT ~NSTRUCTTONS 1. Provide the name, title, address and telephone number for the person having day- to-day responsibility for the project. 2. Provide the name, title, address and telephone number for the Chief Executive of the implementing agency. 3. Provide the Warne, title, address and telephone number far the Chair of the Governing Body of the implementing agency. 4. Provide the name, title, address and telephone number far the person responsible for the project from the applicant agency. 5. Provide the name, title, address and telephone number for the Chair of the Governing Body of the applicant agency. Office of Criminal Justice Planning `~~. PROJECT CONTACT INFORMATxON Applicant: BUTTE COUNTY lznplexxxenting Agency (if applicable): BUTTE COUNTY PROBATION DEPARTMENT Project Title: BUTTE COUNTY VICTIM/WITNESS ASSISTANCE CENTER Grant Nurixber (to be added by OCJP}: Provide the name, title, address and telephone number far the project contact persons named below. If a section does mot apply to youx project, ezxter "NIA". 1. The project coordinator (person having day-to-day responsibility for the project): Naxr}.e: JOHN M WARDELL Title: SUPERVISING PROBATION OFFICER - VICTIM/4dITNESS COORDINATOR Address: 2279-C DEL ORO AVE. Telephone~~l~~' ~ )95965 Fax Number: (g16~ 534--8301, 16 538°7340 2. The Executive Director of a noxx rofxt organization or the Chief Executive Officer (e.g., Chief of Police, Superixxtexxdent of Schools) of the implementixxg agency: Name: DAVID 3 PURCELL Title: INTERIPi CHIEF PROBATION OFFICER Address: 2279' c DEL oRO AVE ~~QQROVILLE CA 95965 Telephone Nuxxaber: {g1G)- 538-7661 Fax Number: {916} 538°6826 3. The Chair of the Governing Body of the implementing agency: ((Provide address and telephone number other than that of the implernentxng agexxcy.} Naxrxe: AfARY ANN ROUX Title:. CHAIRMAN - BOARD OF SUPERVISORS BUTTE COUNTY Address: 25 COUNTY CENTER DRIVE Ok~OVI~LE C71 95965 Telephone ~ um er: tg1G} 538-7643 Fax Number: (91C~ 538-7120 ~. The person responsible far the project froxxx the applicant agency, if different than #1: Name: DAVID ROUSER Title: AUDITOR/CONTROLLER Address: 25 COUNTY CENTER DRIVE, OROVILLE CA 95965 Telephone Number: (916) 538-7607 Fax Number: (916) 538-7120 5. The Chair of the Governing Body of the applicant agexzcy, if different than #3: Name: NIA Title: Address: Telephone Number: { } Fax Number: { } '-- Office of Criminal Justice Planning `~`Z ~NSTRUCT~ONS FOR PREPARING THE BUDGET A. Ge OCJP requires the applicant to develop a budget which will enable them to meet the requirements of the grant, ensure the successful unplementation of the project and be cast effective. Applicants are thus instructed to prepare a real~stie and prudent budget. The following in ormation is provided to assist in the preparation a the budget. Strict adherence to all required and pprohibited items is expected Where the applicant does not budget for a required item, UCJP will assume the applicant will use its own funds. Failure b the applicant to include required items in the budget does not exclude responsibility to comply. B. Match Re uirements (VOCA, Las Angeles County only) The program guidelines specify whether match is required. The fallowing information is provided to clarify match requirements and to assist the applicant in the calculation of the match. 1. Match Categox~es a) Asset Forfeitures Funds derived from law enforcement actions (e.~_, assets from federal ar state forfeiture proceedings) are allati~rable match, zf permitted by the program guidelines. b) State Funds Matching State or Federal Funds State andlor federal funds can be used to match other state andlar federal funds o _1_Y if all of the fallowing conditions have been met: 1) The other funding source does not prohibit this practice; 2) The funds are to be used for identical activities (e.g., to augment the project); and 3) The project has obtained prior written approval from OCdP, or specific program guidelines allow this practice. 2. Type of Match a) Cash Match Cash match, also known. as hard match, is revenue from a source other than state or federal funds that is budgeted for the. project. Cash match is often derived from the local fundingg resources committed to a project such as county general fund revenue, United Wa contributions private donations or profits from fund raising events. When used to augxn.ent tie project, cash expenditures for items such as personnel, facilities and supplies ma be considered cash match if not in violation of the prohibition on supplanting (see Supplanting Prohibited). b) Zn-Kind Match In-kind match is allowed. fn-kind match also known as soft match refers to goods and services which are contributed to the project, have a dollar value attached to them and are also budgeted. In-kind contributions regxesent the project's non-cash outlay, including the non-cash outlay contributed-°by other pubhc agencies and institutions., private organizations and individuals. Examples include the donation of goods and volunteer time. Yn genexal, the value of in- kind contributions is deternni.ned by fair market value. Office of Criminal Justice Planning `~3 c) Victims of Crime Act -Match Information (Los Angeles County only) The Victims of Crime Act (VOCA regqwires matching funds for all VOCA projects. There is a 20 percent cash or in ~incl match requirement for "existing" programs and a 35 percent cash or in-kind match for "new" programs. Existing programs refer to those who have a record of provicling effective services to victims of crime and financial support from other sources. New programs are those that have not yet demonstrated a record of effective services. These must have substantial financial support from other sources. Projects receiving VOCA funds must maintain records which clearl show the source, the amount and the timing of all matching contributions. VOCA match is always determined by total project cast. G. Calculating Match 3. Generally, match requirements are based on a percentage of the funds allocated or an a percentage of the total project costs. The follo~vin information is provided to assist the app icant.in calculating the required match. .Defer to the beginning of the Match Section, page 23, to determine the type of match required for the program. PERCENT Or ALLOCATION The actual amount of the match is based on the funds allocated. Use the amount of grant funds requested as the allocation in calculating the match. Multiply the allocation requested by the percentage match required. For example: if a 10% match is required and the allocation requested is $50,000; multiply the $50,000 by .10 = X5,000 match xequired. Grant Amount Percent of Cash Match Multiply X50,000 by .10 TOTAL PROJECT COST = $50,000 = 10°!0 $5,000 (percent of match} The actual amount of the match is based on the fatal project costs. When match is based on a total project cost, the applicant must exp~ore the total amount of resources needed, including match, to enable the project to function. To calculate the match based on the total project costs: 1) Deduct the percent match re wired from 100% to axrive at the figure by which the ggrrant award amount will be divided. For example, if the match requirement is 20% of the total project costs, deduct 20% from 100% which equals 80% (.80} balance. 2) To calculate the percent match., divide the grant award amount by the percent balance, then subtract the giant award amount to determine the local match. For exampple to calculate a 20°Io percent match, divide the grant award amount by 80% whic~Z detez-mines the total project costs, then subtract the giant award amount. The fallowing example is provided to further assist in calculating the match based on total project cost. 20% MATCH BASED ON TOTAL PROJECT COST Ponds Awarded = 100,000 Ponds Awarded - .80 = 125,000 (total project cost) then Total Project Cost $125,000 Minus Giant Award Amount - ^~I00 000 --- Total Project Match Required ~0~ P_rahibited Egpense_Items Refer to Grantee Handbook Seetion 2240 regarding the prohibited items which must not be included in the budget of the application far funding. Office of Criminal Justice Planning 24 D. Specific Budget Cate~ories_ Instructions regarding the specific items which nxust and can be budgeted in each budget category are pprovided with each budget ppapa as follows. Line item detail, calculation methods and ustiiication are required to be submitted with the application. However, documentation must be ~ept on file and made available to OCd'P staff during a site visit and to auditors at the time of the requured annual audit. Office of Criminal Justice Planning 25 OFFICE OF C~MINAL ,JUSTICE PLANNING BUDGET CATEGORY AND LINE-ITEM DETAIL ~ COST A. Personal Services -Salaries 1.) SUPERVISING PROBATION OFFICER -PROTECT COORDINATOR - 79% TIME SALARY RANGE - 222 -STEP 5 $1,496.00 PER 80 HR, PAY PERIOD X 25 PAY PERIODS = $38,896.00 X 79% _ $30,728.00 2.) PROBATION OFFICER II -STAFF ADVOCATE - 100% TIME SALARY RANGE - 172 -STEP 5 $1,172.00 PER 80 HR. PAY PERIOD X 26 PAY PERIODS =$30,472.00 X 100% _ $30,472.00 3.) PROBATION OFFICER II -STAFF ADVOCATE - 60% TIME SALARY RANGE - 172 -STEP 5 $1,172.00 PER 80 HR. PAY PERIOD X 9 PAY PERIODS = $8,439 X 50% _ $5,053 $5,063.00 4.) OFFICE ASSISTANT III - 15% TIME SALARY RANGE - 77 -STEP 5 $738.00 PER 80 HR. PAY FERIOD X 25 =$18,283.00 X 15% _ $2,878.00 TOTAL ~ $69,141.00 ... UFFiCE OF C:RiMINAL JUSTI(;E PLANNING BUDGET CATEGORY AND LINE-ITEM DETAIL ~ COST B. Personal Services -Employee Benefits _ _ ._....._ Retirement - Pers Buyout 1.) $38,896.00 . °S 1 586.00 $37,310.00 x 7% -- $2,612.00 x 79% _ $2,063.00 $2,063.00 2.) $30,472.00 -- 1586.00_, $28,886.00 x 7% _ $2,022.00 $2,022.00 3.} $30,472.00 . $1,586.00 $28;886.00 x 7% _ $2,022.00 x 60% _ $1,21.3.00 x 25% w $303 $303.00 4.) $19,188.00 ~~ --~$1,586.Q0 $17,602.00 x 7% _ $1,232.00 x 15%a w $185.00 $185.00 PERS $69,141.00 x 8.424 = $5,824.00 $5,824.00 FICA: $69,141.00 x 7.55 = $5,289.00 $5,289.00 EMPLOYEES GROUP INSURANCE: 2.55 EMPLOYEES $398.00 X I2 MONTHS X 1.94 = $9,265.00 ~ $9,265.00 $398.00 X 3 MONTHS X 60% _ $716.00 $716.00 WORKMENS COMPENSATION: 2.55 EMPLOYEES $69,141.00 X .043 = $2,973.00 $2,973.00_ _ ~,:. _ TOTAL $28,640.00 ]3UDGET CATEGORY INSTRUCTIONS A, Personal Services - Salaries/Em to ee Bezxef-its 1. Salaxies Personal services include all services performed by staff who are directly employed b the applicant. All other staff are to be Shawn as consultants in the 0 Brating B~xpenses Category supported by a memorandum of understanding, contract ar operational ag~Bement. Such documentation must be kept on file by the grantee and made available for review during an OCJP site or monitoring visit or audit. However, in the case of ants being passed through, a grantee to be operated by another agency, the staff' from the second agenc will be showxz in the Personal Services Category. In either casB they may be salaried or hourly, full- or part-time positions. Sick leave, vacation, holidays, overtime axed shift differentials must be budgeted as salaries. If agency personnel have accrued sick leave or vacation time prior to the approval of grant funding, they may not take that time off using project funds. Unless otherwise approved by OCJP, only the following positions are allowed to be charged to Personal Services, Salaries and Benefits: Project coordinator, line staff, supervising victim service representatives or clerical suppoi~E staff • The position desiggnnated to function as the Project Coordinator. ThB role of the Project Coordixator is defined in the Project Narrative Section of these instructions. • Positions which significantly support the grant related activities and are shown on the pro~ect.s organizational chart as having .performance and reporting responsibilities under the direction of the position designated as the Project Cpoordin.ator. Any other administrative position casts which do not meet the above criteria must be charged as indirect costs. See Indirect Costs Section. Personal services include all services performed by staff who are directly ezxiployed b the applicant. All other staff arB to be shown zn the Consultant Services Category supported by a memorandum of understanding, contract or operational agreement. However, in the case of g~.ants being passed through a grantee to lac operated by another agency, the staff from the second agency will be shown in the Personal Services Category. In either case they may be salaried or hourly, full ar part-time positions. Only positions such as the project coordinator, line staff, supervising victim servicB representative or clerical support staff are allowed to be charged to Personal Services, Salaries. Projects are required to attach a listing b name classification and percent of funding of staff paid with OC~IP funds. Attach t~iis list to the Appendix Section ~ of the reapplication package. The pro3'ect budget must reflect that all of the legislatively mandated services will be available to victirxzs of all t pes of crime and that no one individual service is emphasized to the extent that there is an imbalance in the delivery of all mandatory service. Unless approved otherwise by OCJP, pro'ects may budget up to a total of 10 percexzt of UCJP graxzt funds for optiona~ services. Protects requesting budget authorization. exceeding this restriction must substantially demonstrate and suppoz-t the need in the project summary portion of this application. VOCA funds and the required match are restricted to direct services to crime victims. Projects operating Special Emphasis Projects funded by OCJP are authorized to perfarrrz administrative and supervisory duties necessaxy for program operation and oversight as part of the VictimfWitness Assistance Project. 1) A znznimwn of 50 percent of the pro ect coordinator's time must be sent performing. functions and ~Yxties directly related to the vxctimJwitness project. The project coordinator position is described in the Project Narrative Section of these instructions, and is to be designate on the Project Contact Information Form xn the grant application. 2) VOCA Positions: Pra~ects receiving VOCA fixnds, including match, must clearly identify staff positions paid from this source in the budget page~OCA funded staff and all match must exclusively provide direct services to victims. 3) Joint Powers Agreements With State Board__of Control. Pro,}'ects under joint powers contract with the State Board of Control are prohibited from budgeting and/or utilizing OCJP grant funds to pay costs associated with performing joint powers related functions. Projects funded with State Board of Control Joint Powers Agreements must operate fiscally and programmatically separate and distinct prab -ams solely independent within each •fund source. contracts wi from being' split funded with ioint Positions which have administrative oversight responsibility for joint powers operations with the State Board of Control, e.g., the pro,~ect coordinator, clerical personnel or other administrative staff who have supervisory responsibility far joint powers operations, must be split- funded commensurate with the time spent within an operational area. If the responsibilities of these positions include supervision of the joint powers function, the ercentage of time spent on joint po-tvers related work cannot be pai~ by OCJP funds; it must be paid from a fund source other than OCJP grant funds. 2. Benefits Employee benefits must be identified by type and percentage of salaries. Applicants may use fixed percentages of salaries to calculate benefits. Budgeted benefits cannot exceed those already established by the applicant. Employer contributions or expenses for social security, ein.ployee Iife and health insurance plans unemployment insurance and/or pension plans are allowable budget items. Other ~enefits, such as uniforms or California Bar Association dues, if negotiated as a part of the employee benefit package, are allowable budget items. ~. instructions a) Salaries A line-item is required for each different pasitionlclassification, but not far each individual employee. If several people will be empt~oyed full- or part-time in the same position/classification provide the number of i:ii.~.l-time equivalents (e.g., three half-time clerical personne~ should be itemized as 1-x12 clerical positions?• b) Employee Eenefits Generally provide one level of line-item detail unless fiirther explanation is needed. Aline-item is required for each different position/class, but not for each individual employee unless the benefits vary from person to person in -a position/class. If several eople will be eixiployed full-time or part-time in the same positian/class, providpe the number of full-time equivalents. - c} Totals Place the total amount for this category in the space provided at the bottom right corner of the form. n rr . ,... ~ .. ... n n OFFICE OF CRIMINAL JUSTICE PLANNING BUDGET CATEGORY AND LINE-ITEM DETAIL COST E. Operaring Expenses TRAVEL - MILAGE AND MAINTENANCE, OUT OF BUTTE COUNTY - .29 CENTS PER MII.E (RATE ESTABLISHED BY THE COUNTY AUDITOR) X 5,000 MILES = $1.,450 $1,450.00 MILAGE AND MAINTENANCE WITHIN BUTTE COUNTY - .29 CENTS PER MILE (RATE ESTABLISHED BY THE COUNTY AUDITOR) 15,000 MILES $4,350.00 $4,350.00 COST OF AT LEAST 2 STAFF TO ATTEND REQUIRED OC.TP TRAINING CONFERENCES OR WORKSHOPS = $4,195.00 $4,195.00 CONSULTANT SERVICES -CONSULTANT FOR MICRO-COMPUTER SERVICE PROFESSIONAL FEE - 20 HRS AT $81.81 PER HR. = $1,636.00 $1,636.00 {RATE PER HR. SET BY COUNTY AUDITOR.} MAINTENANCE OF COMPUTER EQUIPMENT - ROUTINE AND UNSCHEDULED - $1,000.04 $1,000.00 OFFICE SUPPLIES: BUTTE - $3,000 $3,000.00 OC3P MANDATED SINGLE AUDIT - $ I,S00.00 $1,SU0.00 COMMUNICATION -TELEPHONE SERVICE: BUTTE - $3,000.00, COLUSA -- $300, GLENN - $250.00 $3,550.00 GENERAL INSURANCE IN BUTTE COUNTY, PRO RATED BASED ON PROBATION DEPARTMENT ESTABLISHED INSURANCE RATE THROUGI-I AUDITOR'S OFFICE. - $400.00 $40Q,U0 ALLOCATED COSTS (INDIRECT) - $2,500.00 $2,500.00 PERSONNEL COSTS -ACTION FORMS AUDITOR COSTS -COUNTY BUII.DING COSTS IN BUTTE COUNTY INDIRECT COSTS CHARGED AS PER COUNTY WIDE AUDIT PROCEDURE BUTTE COUNTY -UTILITIES, PERCENTAGE PRO RATED IN LINE WITH PROBATION DEPARTMENT BUII.DING USAGE. - $1,500.00 $1,500.00 TOTAL . $2s,os x.00 -BUDGET CATEGORY INSTRUCTIONS B. Operating Expenses 1. Allowable Expenses Allowable operating expenses are defined as necessary expenditures exclusive of personnel salaries and benefits and equipment: Refer to Section 2230 of the Grantee Handbook regarding the allowable expense items which can be included in the operating expense category. Rented or leased equipment must be budgeted as an operating expezise. Confidential funds expenditures and computer equipment rentals are allowable budget items (see Confidential Funds Expenditures}. 2. Travel Budget for all anticipated travel related to the project. Applicants mLxst budget to include sufficient per diem and travel allocations for a mfnzmum of one staff person to attend the NOVA (National Organization for Victim Assistance) conference to be held in Burlingame, California, September 12-16, 1994. The registration fee will be $150 far NOVA members and $180 for non-members reg7stering early (by Au st 12, 1994). After August 12, 1994, the regi stration fee far members will be $200 and for non-members the fee will he $250. If several staff will be attending the same event, budget for the total number of people. Projects may obtain registration forms by contacting NOVA at (202) 232-6682. A minimum of one project staff person from each partici sting agency must attend each OCJP training conference. Additionally, the fiscal off~cer or designee responsible for financial reporting to OCJP must attend one of the grants maziagement ~vorl~shops conducted by OCJP. Applicants, should budget for a minimum of $40.00 for registration fees for each person attending. The state mileage rate is a maximum of $.24 er mile uxzless a higher rate is justified. When project employees are authorized by project department heads or designees to operate a privately owned vehicle on project related business, the emp ogee will be allowed to claim $.24 per mile without certification ar ap to $.30 per mile with an annual certification that the cast of operation of the vehic.€e e uals or exceeds the amount claimed. This documentation must be on file and available for audit but should not be submitted with this application. Refer to Section. 2236 of the Grantee Handbook regarding travel and per diem policies including out-of-state travel. a) Instructions -Travel Generally provide one level of line-item detail uxaless further explanation is needed. ' Check the appropriate box and complete the travel policy statement at the bottom of the foz-m. Use the following state travel policies for budgeting travel expenses: Miles e The reimbursement rate to operate a privately.owraed vehicle is from 24 cents per mile to 3D cents per mile. Meals Breakfast $ 5.5D - Breakfast maybe claimed when travel commences at or prior to 6:D0 a.m. Breakfast may be claimed en the Iast fractional day of a trip of more than 24 hours if travel terminates at ar after 9:00 a. m. Lunch $ 9.50 - Lunch may not be claimed for travel less than 24 hours. lunch mayy he claimed if ' the trip be ''ns at ar before I.1:DD a.m. and may be claimed on the last.fFactional day of a tnp of mare than 24 hours if the travel terminates at or after 2:00 p.m. Dinner $7.00 -Dinner may be claimed if the trip begins at or before 4:00 p.m. Dinucr znay be claimed when travel terminates at or after 7:OD p.m„ whether ou a one day trip or on the last day of a trip of more than 24 hours. incidentals $ 5.00 -incidentals may be claimed for trips of 24 hours or more. Total $37.00 Office of Criminal Justice Planning $0 Lod~,ine: . Statewide, without a lodging receipt $24.99 Statewide, with a lodging receipt Actual lodging expense up $79.00 plus applicable taxes. NOVA Conference participates, $99 plus tax (receipt required) for singe or double occupancy. other Taxi, airport shuttle, etc,, that exceeds $3.50 must be supported by receipt. Parking in excess of $B.o0 must be supported by receipt. 3. Consultant Sez vices Refer to the Grantee Handbook Section 2237 regarding consultant services policies. If a specific consultant is identified as a sole source, additional justification will be regwired zf the applicant is selected for funding (refer to Grantee Handbook 4500, Sole Source Requests). a) Instructions - Consultazzts Generally, provide one level of line-item detail unless further explanation is needed. ~. I{'acility Rental Refer to Grantee Handbook Section 2232 regarding facility rental policies. Up to X1.0 er sqware foot annually ($0.83 er square foot per month} without maintenance ar 12.50 per square foot annually $1.04 per square foot per month) with maintenance zs allowed for facility rental. If the rental cost for office space exceeds these rates, it must be consistezzt with the prevailin rate in the local area. This documentation must be an file and available for audit and should not be submitted with the application. 5. Rented or Leased Equipment If equipment is to be rented or leased, an explanation and cost analysis will be required zf the application is selected for funding. Refer to Grantee Handbook Section 2233 regarding the specific policy. 6. Emergency Fund Procedures Victim service applicants may budget up to five percent of the total pro'ect cost for victim-related emergencies ixz accordance with criteria specified in t~e program guidelines. If emergency funds are budgeted, applicants selected for funding will be required compplete and submit the Emergency i~'und Procedures form which is provided zn the OC~IP Grantee Handbook Section 2235 and Appendix Q. 7. Witness Protection Fund - ®ptianal Witness Protection Services Califoz-nia Penal Code Section 13835.5 authorizes victim/witness assistance centers, funded with grant funds administered by the Office of Criminal Justice Planning (OCJP), to budget a, portion of the ppro'ect's funds for witness protection. Witness protection is an o tzonal service wizic~ may be rovided only when the effective provision of the statutozTy mandated services listed in PC 13835.5 are not precluded. Witnesses mad not be denied witness protection services based solely on the type of criminal activity (crime type} that made the testimony of the witness necessary. Thep ose of witness protection services in victim/witness assistance cegters is to reduce the emotional, and potential physical, trauma when a threat is demonstrated. The benefits to law enforcement and the .prosecution, while desirable, are secondary and,. as such, should never be the deterxnznzng factor in. rendering witness protection services. In screening potential consideration based on the needs of the client and the degree of.risk. Actual victims of violent crime who are witnesses and witnesses at extreme nsk, such as a witness of a gang hoxnicide should be given priority coxzsideration. Projects may budget up to one (1} percent of the total grant award amount to provide witness protection services. If more than one (I) percent of the grant award 'is ` rec~nested for witness protection, the amount must be approved in writing by OCJP and extensive written justification is required which must address: ~) the impact of additional witness protection funds being diverted from delivering mandated services; 2) data {type of crime requiring witness protection, number of witnesses protected _ in the previous grant period, cast of protection par witness, the number and percentage of actual crime victims receiving witness protection services, etc.) supporting the need for additional witness protection funding; and, 3) the anticipated impact on witnesses if funding above the one percent level is not authorized. Witness Protection Requirements the person {project coordinator} designated by the project director to have day- to-day oversight of the victim witness assistance project must oversee the administration of the disbursement of witness protection funds. However, projects Wray assign the actual disbursement responsibilities to other personnel within the implementing agency if the following procedures are enforced: I) A Quarterly Report of )Jxpenditures must be submitted to both the project coordinator and project director for etcT' quarter of the grant year. the report must include the following information for each witness protected: a) The name of witnesses protected during the quarter {the court case number may be used if the case number can be reconciled, by OCJP during an audit, with a specific witness in the conf`~dential witness protection files), b} the type of crime, c) the reason the protection was required, d) the amount expended, e) state whether the witness protected was the actual victim; a~td 2) The project must rep art all information required for witness protection services rn the OCdY Progress Report. All expenditure reports will be reviewed and verified by OCdP staff' during site and monitoring visits. Projects must maintain documentation for all expended, funds (recei ts, vouchers, invoices, etc.). All documentation must include the date of the expenditure, the name of the witness receiving protection, the case number, the, purpose and reason for the expenditure, and the business location of the expenditure. The project records must also indicate if the person receiving w~.tness protection services is the actual crime victim. The chief executive off cer and his/her designee have the authority to approve and make payment of witness protection funds. Projects must establish and maintain separate accounts and recordkee~ing systems for OCJP witness protection funds and all other victimlwztness assistance funds. Office of Criminal Justice Planning 3~ Witness Protection Accountability Procedures The nature of witness protection funds require that they be accE55iblB. Yt is also necessary that safeguards and accountability of the funds be maintained. For effective management and audit purposes, the fallowing procedures must be followed: • This fund may only be used in the absence of another witness protection funding source; • Cash allotments to witnesses or law enforcement are not allowable without documentation of an allowable expense; • The witness protection fund and the regular grant allocation must be kept separate, each with its own account within the general ledger; ° Vouchers, receipts, canceled checks andlor bazzk statements must be maintained for audit purposes; • Authority to make payments from the witness protection fund rests with the chief executive of the aggency Authority to draw on the witness protection funds may be delegated by the chief executive. The pproject must identify the designated personnel by name and position. Each checl~ requires a counter szgxzature. The project is. required to give OCJP written notification within ~0 working days, of any changes in personnel authai-ized to approve anc~ make payments; ° Grant funds must not be commingled with other funds; • As checks are drawn against the fund, a copy of the checks must be sent to the person designated as the project's fiscal officer. Witness Protection Eligibility Requiremezats The following parties are eligible for witness protection assistance: • Witnesses or their families who have received documented threats or have been assaulted as a direct result of their participation as a witness_ ° The project must document information that indicates the witness or the witness's immediate family are in immediate danger. Additionally, the fallowing must occur: • The witness must be a willing participant in providing testimony in a criminal or juvenile court case. • The witness must have testified or must be called upon to testify in a case where criminal charges have been filed. Witness Protection Non-allowable Use of Funds ". Witness protection funds from the Victim/Witness Assistance Center Program may not be utilized far the fallowing: • To pay cash allotments to witnesses or law enforcement; ° To pay for expenses, goads or services for incarcerated witnesses; • To pay informants for testimony, reimburse informants for expenses, or to purchase goods or services for informants; • To pay or reimburse costs associated with expert witness testimony;• .__ ° To reimburse or support any costs associated with protecting witnesses who were active or passive participants in the criminal act which made the witnesses' testimony necessary; Office of Crimina] Justice Planning 33 • To pay, or reilnbuxse witnesses for public or private transportation not related to relocating the witness for protective reasons; • To pad or reimburse expenses associated with providing security, police escorts, or pollee vehicles; • To pay or reimburse medical or dental expenses (including medicatioxl} for the witness or a family member; • To pay or reimburse long-distance telephone bills; • To pay or reimburse n.on-essential items such as alcoholic bevexage, tobacco, pet supplies, candy, cosmetics, books/magazizles, clothinglshoes, furniture, real or personal property, etc.; • To pay for non-essential relocation cost such as cable television services; Witness Protection Allowable Costs VictimlWitiless assistance funds may be utilized for the following activities associated with witness protection services: • Victiin/Witness assistance funds may be used to reimburse witnesses andlor law enforcement agencies for documented expenses related to the provision of temporary lodgin of witnesses and their families. All temporary iodgixig must be expressly for the protection of witnesses and their families during the court process. Please see the Appendix section in the foi.-zxls packet for maximum rates allowed by OCJP. • Victini/Witness funds may be used to reimburse witnesses ox law enforcement for documented ~ expenses related to providing meals to witnesses while under protection durixlg the court process. Please see Appendix iii the forms section for maximum rates allowed by OCJP. • Victim/Witness assistance funds may be used to reimburse witnesses or law enforcement for documented costs related to relocating witnesses, their fanulies and their belonging due to a documented threat to their personal well-being. Documentation of the threat may be justified by a crime re art in which law enforcement suppoxts there is a threat and/or the protJect records in which project staff determine and document there is a justifiable threat. Projects insist local cost ear suchtexpendi~uxesoandothat tghexexpenditureeiscreiated or vaiatness protection. The costs of tempoxar lodging and meals for the purpose of witness pprotection may be reimbursed for a dyuration of 21 calendar days per witness (including the family of the witness}. The twenty-one (2l} calendar days are cumulative. A~.l witnesses and/or families of witnesses re uesting. more than a total of twenty-one (21) days of witness protection funds must have prior authorization of OCJP.. The project must submit a wxitten request to OCJP for additional witness protection. funds an a case by case basis prior to the expiration of the initial twenty-one days of OCJP funded witness protection. The request must include the reason for extended funding, the amount of additional funds neede~aud the additional amount of tinge that witness protection services will be required. Witness protection services ma not extend beyond the time xequired to protect the witness and/ox the family o~ tFie~witness during the court process. Failuxe to maintain documentation of all expenditures may lead to questioned andlox disallowed costs. All expenditures are subject to review and approval by OCJP. All records must be maintained consistently with the requirements of the OCJP Grantee Handbook. Office of Criminal Justice Planning ~4 S: indirect CostslAdiia.inistrative Overhead Indirect costs are those not xeadily itemized or assignable to a particular project,.but necessary to the operation of the organization and the performance of the project. The costs of operating and maintaining facilities, accounting services and administrative salaries are examples of indirect costs. Fiat rates not exceeding ten percent of personnel salaries {excluding benefits anal overtime} or five percent of -total direct project costs {excluding equipment) may be budgeted by applicants for indirect costs. The statute ~srhich authorizes the federal Victims of Crime Act (VOCA) program prohibits the use of VOCA funds for indirect casts. When the project is funded by a combination of VOCA funds and state fiiuding, indirect costs must be computed using the flat rates discussed above, but must be paid ~~ith state funds. Applicants must have on file an indirect cost allocation plan which demonstrates haw the rate was established. Applicants funded with federal fiends must have a federally approved indirect cast allocation plan. This plan must clearly indicate that line items charged to a direct cast category (e.g., "postage") are not included in the indirect cost category.. _ All costs included in the plan must be supported by formal accounting records which substantiate the propriety of eventual charges. ~9. Membership Dues (Reference OCJP Grantee Handbook, Section 224U.8)~ VictinilWitness projects are authorized to use grant funds far paymezit of annual membership dues to vzctimlwitness membershipp associations provided that said. associations puxpose and activities are in conformance with the OCdP Grantee Handbook Section 22402. i0. Audits Budget for the cost of obtainizig a financial audit. Refer to the Grantee Handbook Section 8000 regarding this requirement. Allowable audit costs are as follows: • If the fatal amount of the grant is less than or equal. to $i.50,000, the applicant may budget up to $x.,500 far the financial audit costs; or • If the total amount of the grant is greater than].50,000, the applicant may budget up to 1 percent of the total grant for financial audit costs. Y 1. Total. Place the total amount for this category in the space provided at the bottaxn right corner of the form. Office of Criminal Justice Planning 3J ;.,-. FUND DISTRiBUT~ON FEDERAL STATE CASH ~ IN-KIND MATCH MATCH a. Amount of Funds b. P~rcentagc of Funds X04% .,,. OFFICE ON CRIMINAL JUSTICE PLANNING OFFICE OF CRIMINAL ,JUSTICE PLANNING OTHER FUNDING SOURCES ' GRANT OTHER PROGRAM BUDGET CATEGORY FUNDS FUNDS TOTAL PERSONAL SERVICES -SALARIES $69,141.00 $69,141.00 PERSONAL SERVICES -BENEFITS $28,b40.00 $28,640.00 OPERATING EXPENSES $25,081.00 $25,081.00 EQUIPMENT N\A ~ TOTALS $122,862.00 $122,862.00 'l ,.,, ' PROJECT SUMMARY INSTRUCTIONS All of the necessary project information must be placed on the form in the space allowed. Additional pages may not be added. This is a summary of the project narrative. I,, PROJECT YEAR: If the project is new, check new. If the project is continuing, check the box of the proposed year of the project {i.e. Year 2) or insert the year of operation. 2. PROJECT TITLE: Enter the complete title. The title 11'IiTST describe the focus of the project. Acronyms are not acceptable. Do not exceed GO characters, including space and punctuation. 3. GRANT PERIOD: Enter the beginning and ending dates of funding as specified in the grant application. 4. APPLICANT; Enter the name and complete address of the organization that is applying for the grant. 5. FUNDS REQUESTED: Enter the amount of grant funds requested. This must be the same amount used on the budget pages and on the proposal cover sheet. G. IMPLEMENTING AGENCY: Enter the agency or organization designated on the grant award face sheet as the programmatic recipient of the grant funds who will accomplish the planned objectives and program goals. 7. PROGRAM DESCRIPTION- Provide a description of the sppecific area of service which OCJP is authorized to fund based upon state or federal legislation. 8. PROBLEM STATEMENT: Describe the problem the project will address. Support the problem with data such as number of offenses, description of the target area, and local needs. 9. OBJECTIVES:: Include the quantifiable measurements which define a course of action in order to accomplish the program goals. PROGRAM SPECIFIC CATEGORIES: [STAFF NOTE: Place the appropriate information ere regar zn a specs is ins ruc cons ertineut to the program. For example on ;ll~. and I2 mains t~e program categories andpprogram areas even if only one. Far example: (Category: DVAP; Program Area: ^ Urban ~ Rural Q North ~ Central ~ South)]. I.Q. ACTIVITIES: Describe activities you will perform to accomplish each objective (quantify where possible). Y1. CATEGORY: Check the appropriate category. X2. PROGRAM AREA: Check appropriate pragratn. area. I3. EVALUATION': Describe how project pez-for~nn:ance will be measured. Note who will conduct the evaluation (e.g. project staff, government personnel, or outside consultants). ~ . ].~, NUMBER OF CLIENTS TO BE SERVED: Enter the number of clients. 1.5. PROJECTED BUDGET: List all noted budget items. Be specif c in breakdown of grant funds and all other budget sources. IG. RESPONSIBLE OFFICIAL: ISTAFF NOTE: Remove this item if signature is not necessar for prograYn use. The legally responsible official for the organization shou~d sign and date this document. The official's name and title should be typed in the space provided. Office of Criminal Jeastice Planning 4fl PROJECT SUNIlI~RY ~. PROJECT YEAR 2. PROJECT TITLE 3. GRANT PERIOD; ' New ^ Year 2 ^ BUTTE COUNTY VICTIM/WITNESS DULY 1, 1994 TO Year 3 ^ ASSISTANCE CENTER Other 15 YEARS JUNE 30, 1995 4. APPLICANT 5. FUNDS REQUESTED: IM/WITNESS Phone: (916) 538--7340 Name: ~ ~ ~ ~T 1:5T 5 t~C CE[~TEK Fax #: {916) 534-8301 $ 122,862.00 Address: x279-C DEL ORO AVE. OROVILLE CA 95965 6. IMPLEMENTING AGENCY Nama: BUTTE COUNTY PROBATION bEP7phone: (916) 6538-7661 Fax #: (916)538-6826 Address: 2279-C DEL ORO AVE OROVILLE CA 95465 7. PROGRAM DESCRIPTION THE BUTTE COUNTX VICTIM/WITNESS ASSISTANCE CENTER WILL PROVIDE SERVICE TO 197,487 RESIDENTS OF~BUTTE COUNTY. THE CENTER WILL PROVIDE SERVICES TO VICTIMS AND WITNESSES THAT NAVE EXPERIENCED TRA[]i4iA RESULTING FROM A CRIME AND ASSIST IN THEIR INVOLVEMENT WITH THE CRIMINAL JUSTICE SYSTEM. 8. PROBLEM STATEMENT TN 1994, BUTTE COUNTY STATISTICS INDICATE FEMALES BETS+~EEN 19 AND 30 YEARS OLD ARE MORE LIKELY TO SE VICTIMIZED THAN ANY OTHER GROUP. WITH A CRIME INDEX RATE OF 4,271 IN BUTTE COUNTY, SERVICE TO THIS TARGETED GROUP HAS BEEN ACCOMPLISHED BY ESTABLISHING MEMORANDUMS OF UNDERSTANDING WITH CATALYST (A LOCAL SdOMAN`S SHELTER) AND WITH RAPE CRISIS CENTER IN CHICO. 9. OEJECTIVES BUTTE COUNTY VICTIM/WITNESS ASSISTANCE CENTER WILL PROVIDE A MODEL FOR OTHER COMMUNITY BASED EFFORTS TO AID VICTIMS. IN SO DOING, BUTTE COUNTY [BILL PROVIDE VICTIMS WITH SERVICE THAT WILL ASSIST IN A FASTER, MORE COMPLETE RECOVERY FROM THE EFFECTS OF CRIME THROUGH CRISIS INTERVENSION AND OTHER RELATED SUPPORT SERVICES. THE CENTER WILL PROVIDE ASSISTANCE Tfl VICTIMS OF CRIME IN APPLYING FOR STATE COMPENSATION. THE CENTER WILL FURTHER PROVIDE SERVICE TO VICTIMS AO ALL TYPES OF VIOLENT CRIME. - - OGFP-227 (12ev. A0/93} Office of Criminal 3ustice Planning 4~ 10. ACTIVITIES THE BUTTE COUNTY VICTIM/WITNESS ASSISTANCE CENTER WILL PROVIDE THE MANDATORY CATEGORY OF VICTIMIWITNESS SERVICE TO VICTIMS OF ALL TYPES OF CRIME. OPTIONAL SERVICE WILL BE PERFORMED AS NEEDED AND AS STAFF AVAILABILITY CAN PROVIDE. i3. EVALUATION THE BUTTE COUNTY VICTIM/WITNESS COMPUTER TRACKING PROGRAM PROVIDES STATISTICAL INFORMATION TO ALLOW FOR INTERNAL EVALUATIONS BY THE PROGRAM COORDINATOR ON AN ON-GOING BASIS. AN EVALUATION BY OCJP STAFF WILL ALSO BE CONDUCTED AS NEEDED AND UPON DEMAND BY STAFF AT aGJP. 15. PROJECTED BUDGET Personnel ~ 0 erating Services L~xpenses Funds Requested Other Grant Funds Other Sources (Tn-kind, fees etc. List.) 16. NAME QF RE ONSI lS t FIC Signature: Typed Name: DAVID J URCELL (Rev. 30193} 11. CATEGORY: (Far OCJP use 12. PROGRAM AREA: (For ^ use 14. NUMBER OF CLIENTS TO BE SERVED: 30fl Equipment j TOTAL Date: SEPTEMBER 22, 1994 •- Tit1e:INTERIM CHIEF PROBATION OFFICER Office of Criminal Justice Flaraning 42 PROJECT Si3MNlARY Butte County Victim/Witness Assistance Program currently provides service to the area of Butte Gounty. The Coordinator of the program is an administrative position, held by a Supervising., Probation Officer. The Coordinator is responsible for overseeing the day to day operation of.the program, and supervising staff advocates, and the service provided to victims and witnesses. The Coordinator also writes a yearly grant submitted to the Office of Criminal Justice Planning for continued funding of the Victim/G~itness Program. Other fiscal responsibilities include, budget preparation, and expenditures, on an ongoing basis. Public contact is made by the Coordinator through the use of the media and public presentations. Cooperation with local Law Enforcement agencies is also maintained by the Coordinator. Besides the administrative duties of a Coordinator, services provided to victims and witnesses is also the primary concern of the Coordinator. The Staff Advocates position in the'.Butte County Victim/Witness Program is held by a Probation Officers. There is currently one Advocate assigned to the County of Butte on a full time basis. B~xtte County: Located approximately 80 miles due north of Sacramento. It is described as a rural county. Approximately 710 of its land is currently being utilized for agricultural or timber production. The remaining 290 of available land is classified as urban in nature, and consists of the following incorporated areas: Chico, Paradise, Oroville and Gridley. The county stretches from the Sacramento River on the west, to the county of Placer on the east. Its northern and southern borders are shared with Tehama and Sutter counties respectively. The topography of the county is approximately 50% river valley plain and 50o mountainous terrain. The climate is classified as temperate, and characterized by short, wet winters and long, dry summers. Rainfall averages 25" per year. The five incorporated cities in Butte County are Chico, with a population of 46,743, Paradise, with a population of 26,971, Oroville, with a population of 12, 639, Gridley with a population of 4,913, and Biggs with a population of 1,688. The unincorporated areas of the County have a population of 1Q9,451. All named urban cities lie within 25 miles of one another. The Butte County victim/Witness Office is located in Oroville, California, at 2279-C Del Oro Ave, Phone No. (916) 538-- 7340 and from this point one can easily reach all points in the county within 30 minutes. Located in Oroville are the South County Municipal Court, the five divisions of the Superior Court, Butte County Administrative Offices, as wall as the Police and Administrative Offices of the City of Oroville itself. Twenty minutes away in Chico are the North County Municipal Court, Chico Police Department, Butte County Sheriff's Substation, and the Headquarters far the California State University Police Department. The Town of Paradise and the City of Gridley have their own respective Police Departments. The median age of those living in the county is 31..3 years, with females out numbering males 51 to 49%. 61% of the population lies between the ages of 18 and 64, and 150 of the population is 65 years and older. 24~ of the population is between the ages of 0 and 17. Caucasians comprise 86.10 of the county's population, with Hispanics ranking second with 7.7o and live mostly in the Gridley area. American Indians comprise 2.50 of the target population and live mostly in the Oroville, and surrounding Sierras. 2.1a are Southeast Asians who have settled into closed soci_et.ies in ~hir:o and Thermalito, a community adjacent to Oroville. The Black population of Butte County 1..6o is largely centered in Oroville's south side. To meet the needs of such an adverse ethnic population the Butte County Victim/Witness Assistance Program has one full time Staff Advocate who assess the needs of a given Victim and based upon cultural or ethnic background will link them with the appropriate Community resource. The Victim/witness Program also has at it's disposal interpreters in the .language fields of Hmang & Laotian, Vietnamese -~ French, Laotian, Cambodian, Mylasian or Indonesian and Spanish. POPULATIONS WITH UNMET VICTIM NEEDS Within the County of Butte there is an increasing number of Asian immigrants . In Butte County the largest community of Hmong' s live in the Oroville area with smaller groups residing in Chico, and Gridley. The diversity of culture posses an interesting challenge to Victim/Witness Staff in these Counties. Because of what has been termed by law enforcemnet as a mistrust in government, Hmong residents are slow to report the victimization of their people. It has been difficult to establish a working relationship with the Hmong community with out the resource of interpreters. In order to meet the needs of this targeted group a staff advocate, knowedgeable of the Hmong culture, and able to converse with community leaders would be necessary. CRIME STATISTICS In ].989 Butte County Statistics indicate that females between 19 - 30 years of age are more likely to be victimized that any other group. With a Crime Index Rate of 4,271 in Butte County, service to this targeted group has been accomplished by establishing memorandums of understanding with Catalyst's, a local women's shelter, and Rape Crisis. PROJECT DESIGN The Butte County Victim/Witness Asst.stance Program has with the implementation of a computer program, been keeping statistics with the hopes of targeting specific or special needs of groups within the County. Two such groups that have been targeted are females between 19 -- 30 years of age, as previously mentioned, and the high percentage of crimes against children. zn both cases steps have been taken to implement interagency cooperation in meeting specific needs of these groups. Such agencies involved are the District Attorney's Office, Child Protective Services, Law Enforcement. REFERRALS `The Butte County Victim/Witness Assistance Program receives copies of crime reports unsolicited from each Law Enforcement agency in the county. Each Law Enforcement agency is provided with a half sheet triplicate referral form, and at the time contact is made with a victim-, and a report is taken, a copy of the referral form is attached to the original crime report, one copy is given to the victim, and one copy is attached to a copy of the crime report and sent to the Victim/Witness Office. Referrals from other agencies are handled much the same way after a Crime report has been taken, the report is-requested and logged into the computer, and assigned to an advocate. rNTAKE PROCEDURES Once a face sheet has been generated from the coiltputet, iL i~ attached along caith an action sheet and a service provided sheen, #:g the crime report and assigned for review by one of the advocates. phis process takes less than one working day. If contact by phone or in person is not necessary, the appropriate service is indicated on the service provided sheet, and logged on the action sheet, and the file returned for computer updating. Upon return receipt of the file the computer operator will generate a concern letter and it is sent to the crime victim as indicated in the crime report. For those cases requiring further support service, each time a service is provided, it is logged on the service provided sheet with field notes and dates of service being reflected on the action sheet. When service is no longer requested it is returned to the computer operator for update, and closed. LAW ENFORCEMENT COORDINATION PROCEDURES Contact with local Law Enforcement agencies is made a least once a week by a staff advocate. More than once a week contact may be made depending on a given case. Police reports are sent to the Victim/Witness Office by courier or at the time contact is made by the advocate. The following is a list of local Law Enforcement agencies in Butte County. BUTTE Chico Police Department P.O. Box 3420, Chico, Ca. 95927 (916) 895-4902 Gridley Police Department P.O. Box 35, Gridley, Ca. 95948 (916} 846-5678 Oroville Police Department 2055 Lincoln St., Oroville, Ca. 95965 (916) 538-2451 Paradise Police Department 5595 Black Olive Dr., Paradise, Ca. 95959 (915} $72-6241. California Highway Patrol Chico - Ca. P.O. Box 1'779 Chico, Ca. 95927 (916) 533-3822 or $95-4444 District Attorney's Office 25 County Center Dr. Oroville, Ca. 95965 {916) 538-7411 Butte County Sheriff 33 county Center Dr. Oroville, C~., 95965 {916) 538-7321. Department of Social Serv. CPS - 3 County Center Dr. Oroville, Ca. 95965 PROJECT INTEGRATION/COORD~NATTON PROCEDURES The Butte County Victim/Witness Assistance Program has developed Operational agreements with the local Women's shelter (Catalyst) and the Rape Crisis Center to provide .interagency support and quarterly meeting between staff to insure continued cooperation. There is also a training provided through interagency contact on a least a quarterly basis. The following is list of those agencies that are a part of an immediate local victim network. Catalyst Women's Shelter Rape Crisis P.0. Bow 4184, Chico, Ca. 9592`1 2889 Cohasset, Chico, Ca. (97.6) 343--771.x. (916) 891-x.331 PROJECTS DESIGN TO PROVIDE SPECIAL SERVICES Hearing impaired: `7?he Butte County Victim/Witness Assistance Program utilizes the Cal State University Counseling Center at Chico State, (Speech and Hearing Clinic) for meeting the needs of victims who are hearing impaired. The University provides staff who will sign for those individuals in need of that service. Disabled: The Butte County Victim/witness Assistance Program Facility is designed with the disabled in mind. Formerly a County hospital, the facility is equipped with ramps and railing to aid those with disabilities. Staff are also ready to aid victims with disabilities by filing out forms ar providing other services as i necessary. Elderly: Staff are in constant contact with Adult protective Services to better serve the elderly victim. Personal contact is also made with those individuals who are immobile. Staff have also become recently involved with the Area Agency On Aging and other agencies within the community. Translation: As previously mentioned The Butte County Victim/Witness Assistance Program has at its disposal interpreters in the following languages, Hmong, Laotian, French, Cambodian, Mylasian, zndanesian, and Spanish. Field visits: Field visits are made on a proprietary basis. Advocates as is necessary, will visit victims in the hospital or in the home. Follow up field visits will also be made for those individuals who', under certain circumstances, cannot make it in the office. Because of the victim to staff ratio field visits are closely monitored by the coordinator. VOLUNTEERS The program currently utilizes two sources of volunteers within the community. The first source is through the local education system, Butte Community College and California State University. Each Academic year a screening process takes place of prospective interns, of which several are chosen. Those individuals are given a formal training period, of approximately three days, and then assigned to an advocate far further instruction. As time progresses and knowledge is .possessed, the intern is given more responsibility. A formal volunteer pragrani is being considered at this time with the hopes of securing a full time volunteer to operate the volunteer aspect of the program. A second source of volunteers comes from the community, again, a screening process takes place with the training that follows being similar to that of the interns. DISCLOSURE OF LOBBViNC ACTiV[TIES Approved by orru; 0348-0046 Complete Phis form to disclose lobbyitl~ activities ppursuant to 31 U.S.C. 1352 (See reverse for public burden disclosure.} ~. 'Type of Federa[ Action: 2. Status of f=ederal Action: 3. Report Type: a. contract ^ a. bid/o#fer/application d ^b i iti l a. initial filing e material chan ^b b. grant awar . n a , g c. cooperative agreement c. past-award d. loan For Material Change OrtEy: e. loan guarantee year quarter f. loan insurance date of last report 4. Name and Address of Reporting Entity: 5, if Reporting Entity in No. 4 is 5ubavifardee, Enter Name and Address of Prime: ^ Prime ^ Subawardee Fier , if known: Congressional District, if known: Congressional District,, if known: 6. Federal DepartmentlAgency: 7. Ft=_deral Program NamelDescriptian: CFDA Number, if applicable: S. Federal Action Number, if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying Entity b. individuals Perfarmin SATV1CeS i0 f i~f f N a) o. rom cl erent (if individual, last name, first name, M!): (including address i {last name, first name, M1J: (attach Cominuation Shee!(sJ SF-tLL-A, if necessary] 11. Amount of Payment (check all that apply}: 13. 3'ype of Payment (check a!1 that apply): $ ^ actual D planned ^ a. retainer ^ b. one-time fee 12. Form of Payment (check all thaE apply): ^ c. commission O a. cash ^ d. contingent fee ^ b. in-kind; specify: nature ^ e. deferred value ^ f. other; specify: 1~F. Brief Description of Services Performed or to be Performed and ~Date(s3 of Service, including officer{s), employee{s}, or Members} contacted, for Payment indicated in item 11: (attach Cvrrlfnuarforr Sheer(s) SF-LLL-A, if necessary) 15. ContinGation Sheet(s) 5F-LLL-A a#tached: ^ Yes ^ No 16. Information requested llsreugh this corm is authorized by title 31 U.S.C sedivn 1352. This disclosure a1 lobbying activities Is a malarial represen Signature: lotion of fact upon whidt reliance was placed by the tier above when this transaGlon was made or entered into. This disclosure ~ required Print Name: pursuant to 31 U.S.C 1352. Th'ss information wilE be reposed to the C i l i i Title: ongress semi-annually and will be ava lab e far publ c inspoa on. My person who fails to Ufa the required disd~ure shall be subject to a dvil penally a1 not less than 510,000 and nvl more than 5100,000 tar each TefephOne I~fO,: Date: sudt failure. f=ederal flee ~niy. Authorized tvr Local Reproduction Standard Farm -LLL 1NSTRUCTiONS FOR .COMPLETION OF SF-LLL,DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient; at the initiation or receipt of a covered Federal action, ar a material change to a previous filing, pursuant to title 3i U.S.C. section 1352. •7he filing of a form is required for each payment ar agreement to make payment to any [obbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additiona! in- formation if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published 6y the Oi#ice of Management and Budget for additiona! information. 1. Identify the type of covered Federa! action for which [obbying activity is and/or has been secured tv influence the out- come ofi a covered Federa! action. 2. ldenti#y the status of the covered Federal action. 3. Identify the appropriate classification of this report. if this is a followup report caused by a material change to the infor- motion previously reported, enter the year and quarter in which the change occurred. Enter the date of the Iasi previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. include Congressional ^istrict, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to 6e, a prime or subaward recipient. identify the tier of the subawardee of the pnme is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards"under grants. 5. If the organization filing the report in item 4 checks "subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or lean commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. -Enter the Federal program name or description far the covered Federal action (item i}. If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. B. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request far Proposal (RFP} number, invitation far Sid (IFB} number; grant announcement number; the contract, grant, ar loan award number; the applicationlproposal control number assigned by the Federal agency}. Include prefixes, e.g.,"RFP-t}E-9Q-001." 9. For a covered Federa! action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the awardlloan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the lull name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (Ml). 11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10}. Indicate whether the payment has been made (actual) or wit[ be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made ar planned to be made. 12. Check the appropriate box{es). Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature and value of the in-kind payment. 13, Check the appropriate box(es). Check all boxes that apply. if other, specify nature. i4. Provide a specific and detailed description of the services that the lobbyist has performed, or wilt be expected to perform, and the dates} of any services rendered. Include ail preparatory and related activity, not just time spent in actua! contact with Federal officials. identify the Federal officials} or employee(s) contracted or the o#ficer(s), employee(s}, or Member(s) of Congress that were contacted. 15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached. 16. The certifying official sha[1 sign and data the form, print his/her name, title, and telephone number. ' •°- Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-t)l}4S}, Washington, D.C. 2Q503. D[SCLOSURE OF LOBBYING ACTIVITIES Approvrd by ONQ3 0348-0D45~ CONTINUATION SHEET Reporting Entity: Page of Authorized far Local Reproduction Standard Form - LLL-A APPENDIX A. Certification For Advance Of Grant Funds - OCdP 242 {Optional) B. Maximum Per Diem Rates For Witness Protection {Optional) C. Declaration Of Intent To Execute Operational Agreements {Mandatory) D. Project Declaration Re: Victirri/Witness Program Goals and Objectives (Mandatory) E. ,Sample Documentation Of Services forms F. Training Priorities Form (Mandatory} G. Emergency Funds Fozm {Optional) H. Listing of Ernployees Required to Complete the Forty Hours Entry-level Training Curriculum {Mandatory) I. Listing of Staff paid with OCJP funds (Mandatary) d_ Listing of Multiple Field Offices APPENDIX A CERTIFICATION FOR ADVANCE OF GRANT FUNDS (OC~P 202) APPENDIX A STATE OF CALIFORNIA ~ OFFICE OF CRIMINAL JUSTICE PLANNING CERT~FZCAT~ON FQR ADVANCE OF GRANT FUNDS OCJP 202 (Rev. 7.1191} NOTE: TO RECENE ADVANCE FUNDS, SUBMIT THIS FORM ALONG WITH A COMPLETED REPORT OF EXPENDITURES AND REQUEST FOR FUNDS {OCJP 201). ' ;fro, jest `idle' ,nab eznenting Agency .::~. aP~ .~ca,:: e'; y signing e ow, t e project zrector of t e zmp ementzng agency an t e ~.nancza off cer certify the project requesting atwo-month advance of grant funds: 1. Does not have a reserve or ocntingency account equal to two months of grant funds; and. :: 2. Is currently unable to pay its outstanding debts and obligations. Pi ofec~ is .:.............::.....:....: O City Government Agency O County Governz~zent Agency O Private nozaprofit agency O Public School District Date The Report of Expenditures and Request for Funds {201} may request ~7~0 of state and/or federal funds and syhould reflect zero expenditures in columns 14 and 15. APPENDIX B MAXIMUM PER DIEM RATES F4R WITNESS PR4TECTIQN APPENDIX B OFFICE OF CRIMINAL JUSTICE PLANNING VICTIM WITNESS ASSISTANCE PROGRAM MAXIMUM PER DIEM RATES FOR WITNESS PROTECTION The per diem for witness protection includes the cost o£ lodging and meals. Witness ~ 79.00 Witness and Spouse $119.00 Witness, Spouse and Child X145.00 Each additional ciaild $ 26.00 An additional X5.00 per day may be expended for incidentals. The per diem rates are based on similar rates for temporary lodging and meals estalbished in the Guidelines for Local Law Enforcement for the California Witness Protection Program administered by the Califoria Department of Justice. APPENDIX C DECLARATION OF INTENT TO EXECUTE OPERATIONAL AGREEMENTS OFFICE OF CRIMINAL JUSTICE PLANNING VICTIM WITNESS ASSISTANCE PROGRAM DECLARATION OF INTENT TO EXECUTE OPERATIONAL AGREEMENTS BUTTE COUNTY This declaration serves as the above-named county's agreement to cooperate with and coordinate services between the county's Vietim/Witness Assistance Center and local criminal justice agencies, social service agencies, and community organizations. The overall intent of center's coordination efforts will be to enhance levels of service available to benefit crime victims. THEREFORE, the PUTTS County Victirz~Witness Assistance Project agrees to coordinate services with and retain formalized operational agreements with the following agencies and organizations: A~ency/Organization RAPE CRISIS CATALYST WOMAN'S ADVOCATES, INC. Address 2889 COHASSETT RD. GHICO CA 9592b PO BOX 414$ CHICO CA 95927 Contact Persoza/`I'e1e hone Number MARX BRASHEARS {g16} 891-1331 CINDY RIDDLE (g15} 343-7711 V~Te the undersigned, as authorized representatives of the R~TYr,..rF, _ County VictimlWitness Assistance Project do hexeby agree to coordinate services with tl~ze above listed agencies. We further agree to obtain and retain formal operational agreements from these same agencies by December 33., 1993. DATED: SEPTEMBER 22, 1994 DATED: 5E1'TEMBER 22, I994 30HN M. WARDELL Project Coordinator {Typed Name} -~. (Si afore) DAVID .7. PURCELL Project Director (Typed Name} (Signature} APPENDIX D PROJECT DECLARATION 1~.E: VICTIt1~IlWITNESS PROGRAM GOALS AND OBJECTIVES MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding stands as evidence that the Butte County Victim/Witness Assistance Program and Catalyst: Women's Advocates, .Inc. intend to work together toraard the mutual goal of providing maximum available assistance for crime victims. Both agencies believe that implementation of this Memorandum of Understanding, as described herein will further this goal. To this end, each agency agrees to participate in the program, by coordinating and providing the following services. a) Victim/Witness staff being readily available to Catalyst Advocate staff on a fu11-time basis through the V/W regional office in Oroville, on Monday through Thursday 7:30 a.m, to 4:30 p.m. b} Regularly scheduled meetings as needed between authorized personnel to discuss strategies, time tables and implementation of mandated services. c} Specifically: A formal referral procedure between Victim/witness and Catalyst has been established to ensure proper procedure and notification of clients in need of service. d) Victim/Witness will provide training on services available to Catalyst staff and volunteers at least two times per year. e) Catalyst will provide training on services available to Victim/Witness staff and volunteers at least two times per year, We, the undersigned, as authorized representatives of Butte County Victim/Witness Assistance Program and Catalyst: Advocates, Inc, do hereby approve this document. For: Butte County Victim/Witness Assistance Program D a~~ ~, ~, For: Catalyst ~ `~ ll Date: '_'~°.,~~ •C/~!, ~iEMORA.NDUM OF UNDERS'~AND ING 'his Memorandum of Understanding stands as evidence that. the Butte County Victim/Witness Assistance Program and Rape Crisis intend to work together toward the mutual goal. of prov~_ding maximum available assistance far crime victims in. Both agencies believe that implementation of the Memorandum of Understanding, as described herein will further this goal. To this end, each agency agrees to participate in the program, by coordinating and providing the following services. a) Victim/Witness staff being readily available to Rape Crisis .staff on a fulitime basis through the V/W regional office in Oroville, ori~Monday through Thursday 7:30 a.m. to 4:30 p.m. b) Regularly scheduled meetings as needed between authorized personnel to discuss strategies, time tables and implementation of mandated services. * c) Specifically: A formal. referral procedure between Victim/vditness and Rape Crisis has been established to ensure proper procedure and notification of clients in need of service. d) Victim/Witness will provide training on services available to Rape Crisis and volunteers at least two times per year. e} Rape Crisis will provide training on services available to Victim/Trlitness staff and volunteers at least two times per y_.ear _ We, the undersigned, as authorized representatives of Butte County Victim/Witness Assistance Qrogram and Rape Crisis Advar_ates, do hereby approve this document. For: Butte County Victim/V]itness .c~.ssistan1ce Program Da 1 ~ 7 ~ ~ ~`~r, - -- .For: Rape Crisis ~~.~..~ Date ~''.3o'9~ ._ 111~.14t~1-~1i1~'~1~~~ ~RQ~~t~t,i ~ ~~~ cu`r~ caur:~-Y OFFICE OF CRIMINAL JUSTICE PLANNING PROJECT'S DECLARATION RE: VICTIMIWITNESS PROGRAM GOALS AND OBJECTIVES AND COMPLIANCE WITH TRAINING AND SELECTION REQUIREMENTS BUTTE *County The above-named County has made application to the State of California through the Office of Criminal Justice Planning {OCJP), administrator of the funds pursuant to Penal Code Section 13835. As a recipient of said fiends the above-named county hereby certifies and commits that it will comply with the following goals and objectives in accordance with Penal Code Section 13835 and the California Victizn/Witness Program Guidelines. The above-named county ~vi.ll operate a VictimlWitness Assistance Project in accordance with: o the State VictirnlWitness Program goals and objectives the .Office of Criminal Justice Planning Grantee Handbool~, Grant Award Application Instructions, California Victiznl~~litness Program Guidelines, and any subsequent OCJP memorandums or directives. The above-named county will document, maintain supporting records on-site for OCJP inspection in accordance with the confidentiality requirements of Penal Code Section 2501, and report the project's activities including services in connection with both primary and optional services as required by the Office of Criminal Justice Plamiing. The above-named county, in providing Penal Code Section ]3835 services, will carry out all of the following activities in connection with bath primary and optional services: These activities must be a ro riate to the client's needs. e translation services for non-English speaking victimslwitnesses or the hearing- impaired. field visits to client's home, place of business, or other location, whenever necessary to provide services. ® volunteer participation, as appropriate, to encourage cozn_munity involvement. follow-up contact to determine if the victim received the necessary assistance Q services for elderly victims of crime, appropriate to their special needs. Comply with OCJP mandated Training and naanimum selection standards. The above-named county project will provide all of the primary mandated services as xequired in Penal Cade Section 13835, with a priority of services to be given to clients (victims/witnesses? based on the client's trauma response needs, the capability of the client, and to victims serving as witnesses. The above-named county project will cooperate with the State Board of Control in providing appropriate verification data, upon request, from the project's records. The above-named county project will, not restrict services to victims/witnesses of a particular crime type or where there is a suspect in the case. The above named project will comply with the Entry Level Advocate selection and training standards adopted by OCJP. Office of Criminal Justice Planning Declaration of Victim/Witxtess Program's GOALS .AND OBJECTNES The county of BUTTE establishes the following grant objectives: VICTIlI~S WITNESSES C~ Primary County New **Continuing Contacts 300 4S0 AS NEEDED New and Continuing Includes Primary and Secondary Victims served. ^* Continuing contact is any subsequent contact with a Primary or Secondary Victim following the initial contact. © Regional County(ies) VICTIMS WITNESSES NEW `"Continuing Contacts (General witness services are optional services. Optional services can not interfere with the delivery of primary mandated services. Witness service objectives can not exceed 10 % of victim objective, unless specifically authorized by OCJP. Project must substantially support the need to exceed the iO~Io limit in the Project Summary section of the Project Narrative of the Grant Application.) Project Coordinator { ign ure) J4HN Pi . WARDELL Project Director (Signature)DAV J .PURCELL APPENDIX E SAMPLE DOCUMENTATION' OF SERVICES FORMS NOTE: .PROJECT MAY DEVELOP THEIR OWN DOCUMENTATION OF SERVICES FORMS HOWEVER THEY' MUST CAPTURE ALL THE SAME INFORMATION CONTAINED IN THE SAMPLES OF THIS APPENDIX. w A W a O a H W z w a U rzi U O O ti W h A a U Q~ ~~ ~ ~- •~ ~x _Q w w z a O c~ _~ 0 w _H U W ,--, .~ H Z a ~ ~ Ha ~~ Uwe ~W ~ww~~~ ~°o ow~~~~w ° ~ ri~aQ,U ~~~~~~~ ~ ~ ~~~~~E-~~~~~~~w~ ~ ~~p(~~p~p~u~L`3Cw~C'3~ ~ ~~aa aO~~~xa~~ ~ w_~ H U~oz~~z~~~~~~° ~,~ o rr rr rr r~ ~~ rr ~~ ~~ ~? ~, ~~ ~~ ~~ ~ .~ ~, ~~.wUAwwo~~.-~~~a~ ~ ~ ~~Ua W p A ~ ~ ~ ~ }".~ ~ P ~..~ "~ -rte ~ z+W E-~O U]~ p ~~'~A m ~ ~ OzU zZZ ~~ ~ ~ ~ ~ ~ ~ ° ~ ~¢ ~~~`O~~Wz p t~~OH C~ ~ o ~ U~~UQZ~~', Oa '~,U ~ ~W~ ~~ZCw10pOCw-~ ~ ~A,~w w~~ .~,~ aA w~ c~a H H ~W~rHr~H~~HrHi~~~~ '~' •~ ~ z a z~xw~ x~w o ~ ~, ~ U ~ ~ w ~ oUU~~wU~~HUw z -~ ~,~~~ a ~ ~ H II II II fl it rl II II rl Il rr x -~ •~ ~ U cd ~ ~ ~~ A~~w ~~~~~ ~ AU W~Wx~ ~ pOr ~zW C'3 U ~ n ii rr rr ri rW ~00~ ~ O ~rn~rd+ a ,~ ~ ~ c~ w o kn u~ W©~ z~OaOz ,~ W oc~,--i,--ic~~c~r"7 t. U U z '-~ R, -•-~ ~.~, p w ~ rr u u u u u rr n ~--i W ~~z wH~ ~zUOQww~ ~ .~ ~a~ ~ Uz~~~~oU~oHzo ~ ~~~w ~HH~ o~~ ww° o ~ w°wz~mzz "~~ ~~~w ~ ~~zw~~O°H~~~ ~~ ~ o AA~~W w o~~ooW~z~w~aE.,^~ ~ E' ~ ~ o ~vAx~ ~ Arx~~or~~o~pw5~~~ H U~ ~.~ Uw wwoUUz W ~,~~ se u n n n W u u u rr rr a rr rr rr o ,~ p ~~, a', U ~c~UAw rn ~cva,~~co~ooq,,-i,-i ° owr~a ~~~~ ** VICTIM SERVICE RECORD {PART A} ** , 1 tctim enter: 2 t nitia 3 ate: 4 ase um er: 5 ~ctx ~tness ame: G _ rjmary ictxm 7 ient tatus Secondary Victim Continuing ___. New Victim Contact Continuing Contact 8 e erre y: 9 rYme eport um er: (New Victims Only) (New Victims Only) XU e a rime: Sexual Child Abuse Homicide Assault {Felony} Phy. Child Abuse Adult Sexual Assault Property Crimes Domestic Violence - Robbery Other Crimes Drunk Driving 11) ex o ient: J,2) e: Male Female 0-5 6-72 ~3-Y7 I.8-29 30-44 45-64 65+ Unk.. 13 t nicety: ___.._. White ~ Hispanic -Pacific Asian -Native American Other: Unknown {x4) isa i ity: 15) pecia ee s IG} Type at ontact: Physical Hearing Impaired Office Visit T Telephone Other ~. Translation Field Visit - Letter Service **VICTIM SERVICE RECORD (PART B)** {17) Man atory (7.8) ptiana (19) VO r~sis ntervent~on mp Dyer ntervention rises of ine Emergency Assistance Creditor Intervention . ~ Follow-up Contact Referral Counseling Claild Care In-person Counseling Follo~v-up Counseling Restitution Assistance Therapy Property Return Witness Notification Support Groups Orientation to the Criminal Funeral Arrangements Information and Referral Justice System Crime Prevention Advocacy Court Escort/Support Witness Protection Criminal Justice Case Status/Disposition Retraining Order Assistance SupportlAdvocacy Notification of Family/F~-iends Transportation Claims Assist. Employer Notification Court Waiting Area Legal Advocacy _ , . . Shelter Victim Compensation Emergency Financial Assist. Other Services Claims Assistance Claims Filed 20 (VOCA ONLY - VICTIM SERVICE RECORD -INSTRUCTIONS (1) Agency - Enter the name of the Special Emphasis project. {2) Staff' - Enter the initial of the staff providing service. (3} Date - Enter the date of service. (4) Case Number - Enter the case number assigned by the project, if applicable. (5) Victim Name - Enter client name. (6) Client Type - Check the appropriate client category. Primary victims axe the actual crime victim, except in cases of DUI involving the death of the victim, homicide ar any other crime when the victim is deceased. In those cases, the immediate surviving family becomes the primary victim {a separate service sheet is required for each victim). Secondary Victims are the immediate family ar signi#"~cant other of the primary victim, except as noted above. (7) Client Status - Enter new victim only whEn a crime victim is receiving services for the first time. Enter continuing contact for all subsequent service contacts. (g} Referred by - Enter the name of the referral source {policy agency, D.A,, Victina/Witness, etc.) (9) Crime Report Number - Enter the police report number. (10) Type of Crime - Chicle appropriate space. Check only one (mast serious). {11} Sex of Client - Check appropriate space. {12) Aga - Check the appropriate space. Age can other be obtained from the police report. Check unknown only when the client's age cannot be obtained and it appears that is will cause emotional trauma to the client to request the information. (I.3) Ethnicity - Check the appropriate space. Ethnicity can other be obtained from the police report. Check unknown only when the client's ethnicity cannot be obtained and it appears that is will cause emotional trauma to the client to request the information. (14) Disability - Check appropriate space. (15) Special Needs - Check appropriate space. . " (1$) Type of Contact - Check appropriate space. NOTE: A letter offering services will not be considered a service itself and, therefore, cannot be counted as such. (17) VOCA Services - Check appropriate space. These are services mandated by the federal Victims of Crime Act Program. {18} Special Emphasis .__ - - ~ . Services - Check appropriate box. These are required services for all Special Emphasis projects. {19) Total VOCA - Total VOCA services rendered. .APPENDIX F TRAINING PRIORITIES FORM Below list thxee training priorities for experienced victin~lwitn.ess line staff and/or coordinators: TOPIC: VDLUNTEER PROGRAMS CONTENT: HOW TD ORGANIZE AND OPERATE VDLUNTEER PROGRAMS IN GOVERNMENT AGENCIES. PRESENTER (if any}: REASON FOR TRAINING: To INCREASE AVAILABLE rsAN xoURS IN ORDER TD PROVIDE INCREASED SERVICES TO VICTIMS. TOPIC: FUNDRAISING CONTENT: METxDDS FOR RAISING ADDITIONAL Fi}NDS . PRESENTER (if any}: REA50N FOR TRAINING:. TO INCREASE REVENUE TOPIC: TrME r3ANAGEMENT CONTENT: ORGANIZING PRIORITIES/WORK SCHEDi3LE5 PRESENTER (if an.y): REASON I'OR TRAINING: WITH LIMITED REVENUE, IT BECOMES NECESSARY TO USE A STAFF ADVOCATES TIME WISELY. LEARN TO PRIDRTIZE SERVICES, PLACE VALUE ON THE IMPORTANCE DF SOME SERVICES OVER OTHERS. APPENDL~ G EMERGENCY FUNDS OFFICE OF CRIMINAL JUSTICE PLANNING EMERGENCY FUND PROCEDURES GRANT NUMBER COUNTY In order for a project to develop an emergency fund with grant funds, certain cxiteria must be , maintained. "Emergency" is defined as any immediate financial intezvention iu response to a victim's basic needs such as: temporary emergass SSO edE7lture5~ transportation, clothi~ag and iuedacal care including prescriptioxz medicine, ey g Because of the nature of the fund, it needs to be easily accessible. It is also necessary, however, that some safeguards and accountability of st be maintained•t~ned For effective management and audit purposes, the following procedures mu l.. The emergency fund and regular grant allocation must be kept separate, each with their own accounts. 2. Vouchers, receipts, and canceled checks must he maintained far audit purposes. 3. The authority to make pa~o ~~~fon the emergency fund has been delegated by the Chief of the agency. Authox-xty Executive to in order to be valid, checks must require a counter signature. o OCJP will be notified in writing of any changes in responsibility within YO days of the change. ~. If an imprest cash fund is used, the name, address and signature of the recipiexxt will be maintained, as well as the date, amount and reason for the request. ~. Grant funds will not be commingled with other emergency monies. ~. As checks are drawn against the fund, a copy will be sent to the person in charge of the project's accounting. 7. This fund will be used only in the absence of another community resauxce, and only in the case of an emergency. ' 8. Verification of the crime will be made with local law enforcement.. A copy of the crime report or verification slip will be kept on file. g, Payments will be limited to payment for goads or sexviees. A credit system, in lieu of cash payment, will be explored with local merchants. I~ is anticipated that cash money will be distributed in crime incidents during this fiscal year. m Dixect cash allotn~zents will be limited to no moxe than ~1.R0 per izzdividnal. o Victims axe z~.ot eligible to dxaw on the e~n.exgency fund for more than two crime iza.cidents pex yeax. 10. Records will xeflect whether the emergency money is considered a loan and full or Partial repayment is expected, ar whether the money is an outright gift. Amy repayments will be considered project income and must be used to reimburse the emergency .fund. APPENDIX H LISTING OF EMPLOYEES REQUIRED TO COMPLETE THE FORTY (40) HOURS ENTRY-LE~TEL TRAINING CURRICULUN.C OFFICE OF CRIlYIINAL JUSTICE PLANNING V~CT~M V~TNESS ASSISTANCE PROGRAM FORTY HOUR ENTRY-LEVEL TRAINING The following staff are employed by the County of ~T frrrrF: _ _ and are required to complete the Entry-Lave]. Victim Advocate Training Curriculum pursuant to OCJP regulations. Em to ee Name Date Hired Meets Minirnun~ Selections Re uirements (Yes/No} NO CURRENT STAFF NEED TO MEET THIS REQUIREh1ENT APPENDIX I [LISTING OF STAFF PAID WITH OCJP FUNDS The listing must include the Name of the Employee, Date of Hire, Job Classification and the percentage Of tame assigned to the grant. (Forzxa. not Provided) JOHN M WARDELL DEG~MBER 19, 1988 SUPERVISING PROBATION OFFICER/ COORDINATOR JANE E PFEIFER JANUARY 4. 1992 PROBATION OFFICER III STAFF ADVOCATE PAMELA HOSPERS MARCH 3, 1992 PROBATION OFFICER II/ STAFF ADVOCATE PATRICIA SCHELL FEBRUARY 15, 1992 OFFICE ASSISTANT ZIT 79% 100 b0~ 157 APPENDIX J LXSTING OF MULTIPLE FIELD OFFICES Telephone Number, Nuixiber of The Listing rriust include the Field Office Address, Employees assigned to the oi~'ice and the Supervisor's name anal telephone number. {Farm not Provided)