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HomeMy WebLinkAbout97-112'~~~~~~lR+~i AA s ~.i ~ i~ • ~ *; ;* .~ t~~ BOARD OF SUPERVISORS COUNTY OF BUTTE, STATE OF CALIFORNIA RE'S01Uf1011 N0. 97-112 RESOLUTION OF THE BUTTE COUNTY BOARD OF SUPERVISORS WHEREAS, the County of Butte desires to undertake a certain project designated The Butte County VictimlWitness Assistance Program to be funded, in part, from fiords made available through Chapter 1312.1953 Statutes {California VictimlWitness Assistance Program) administered by the Office of Criminal Justice Planning (hereinafter referred to as OCJP). Grant award amount $141,555.00. NOW, THEREFORE, BE IT RESOLVED that the Chief Probation Qf~icer of the Butte County Probation Department is authorized, on its behalf, to submit the attached application for State funds for aVictim./Witness Assistance Center and is authorized to execute on behalf of the $utte County Probation Department the attached contract for VictirnJt~'itness Assistance purposes including any extensions or amendments thereof. IT IS AGREED that any liability arising out of the performance of this Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and 4CJP disclaim responsibility for any such liability. BE IT FURTHER RESOLVED that State funds received thereunder shall not be used to supplant local funds that would, in the absence of the California VictimlWitness Assistance Program, be made available to support the assistance of victims and witnesses of crime. PASSED AND ADOPTED by the Butte County Board of Supervisors this 26th day of August, 1997 by the following vote: AYES: Supervisors Beeler, Dolan, Houx, Josiassen and Chair Davis NOES : None NOT PRESENT: None NOT VOTING: None ~. ,I ~,,,- j r Fred C. Davis, Chair Board of Supervisors ATTEST: J©HN S. BLACKLOCK, Chief Administrative Officer and Clerk of the Board of Supervisors B Y~ ~ ~ 1~ t c i,t i 1- Assistant Clerk OFFICE Oir CRIMINAL JUSTICE PLANNING {uCJP A301) GRANT AWARD FACE SHEET The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award of funds to the following Administrative Agency (1) BUTTE COUNTY hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award. (2) Implementing Agency Name BUTTE COUNTY PROBATION DEPARTMENT Contact LORRAINE RENNEY (3) Project Title (60 characters maximum) BUTTE COUNTY VICTI'4JWITNESS ASSISTANCE CE.vTER Address 2279-C DEL ORO AVE, OROVILLE CA 95965 Tele Kane (y i ~ ) ~ - ~ ~ `' (6) Award Na. 'roject Director (Name, Title, Address, Telephone) (four lines maximum) HELEN HARBERI'S CHIEF PROBATION OFFICER 22%9-C DEL ~~RO AV"E OROVILLE CA 95965 916-5.8-.7..6.64 ~inanCial Officer {Name, Title, Address, "telephone} (four lines maximum) DAVID HOLiSER, AUDITOR%CONTROLLER 25 COUNTY CENTER DRIVE OROVILLE CA 95965 (916) 53$-7607 (7) Grant Period ni/ntlig~7 TO 06(30198 (8} Federal Amotmt ~ylA (9) State Amount (9a} Joint Venture Amount N/A ;10) CashNM~tch ;11} In-Kind Match 12) Total oject Cast _$J41,5S5.00 This grant award consists of this title page, the proposal -for the grant which is attached and made a part hereof, anti the Assurance of Compliance forms which are being submitted. The grant recipient signifies acceptance of this grant award and agrees to administer the grant project in accordv~ce with the statute(s), the Program Guidelines, this Request for Application (RFA) and the OCJP Grantee Handbook. The Grant recipient further agrees to all legal conditions and terms incorporated by reference in the Program Guidelines, this RFA, and the OCJP Grantee H:intlhtx~k. ~'--'- FOR OC TP USE ONLY Item: Chapter: PCA No.: Components No.: Project No.: Amount: Split Fund: Split Encumber: Year: Fed. Cat. #: Match Requirement: Fund: Program: {13} Official Authorized to Sign for Approved as to Fisca end Budgetary Contrc Applicant/Grant recipient Auditor's De~ettmen Name: HELEN HARBERTS Title: CHIEF PROBATION OFFICER Address: t2 ~ 9-C DEL ORO AVE OROVILLE CA 95965 Telephone: { g 16) 5 3 5- 7 5 6 4 Date: / ~ ~~ I hereby certify upon my own personal knowled e' that budgeted funds are available for the period and purposes of this expenditure stated above. i Fiscal Officer, OCJP Date Region: I Executive Director, OCJP Date Butte County Victim Witness Program 2279 Del Oro Avenue, Suite C Helen Harberts Oroville, California 95965 Chief Probation Officer TEL: (916} 538-?340 Program Director FAX: (916) 534-8301 August 11, 1997 Office of Criminal Justice Planning 1130 K Street, Suite 300 Sacramento, CA 95814 Ta Whom It May Concern: Due to administrative scheduling, the Resolution will be forwarded to the Office of Criminal Justice Planning at a later date. It is listed on the agenda for August 26, 1997, and we will forward it as soon as it is returned to us pursuant to the document Application for Continuation Funding far the Victim/Witness Program, page 9, paragraph 4. Thank you, Lorraine Kenney Supervising Probation Officer Victim Witness Coordinator PROJECT SERVICE AREA INFORMA'I'tON 1 COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the project. Put an asterisk where the principal office of the project is located. BUTTE COUNTY 2. U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U.S. Congressional District(s) which the project serves. Put an asterisk for the district where the principal office of the project is located. SECOND AND TH=RD 7~U_S_ CONGRESSIONAL DISTR=CTS, MAJOR=TY =N SECOND D=STR=CT_ 3. STATE ASSEMBLY DISTRICTS}: Enter the numbers} of the State Assembly District(s) which the project serves. Put an asterisk for the district where the principal office of the project is located. SECOND AND TH=RD 7rSTATR ASSEMBLY D=STR=CTS, MAJORITY =N SECOND DZSTR=CT_ 4. STATE SENATE DISTRICTS}: Enter the number(s) of the State Senate District(s) which the project serves. Put an asterisk for the district where the principal office of the project is located. FSRST AND FOURTH `rSTATR SENATE D=STR=CTS, MAJOR=TY IN FRRST D=STRRCT_ 5. POPULATION OF SERVICE AREA: Enter the total population of the service area served by the project. BUTTE COUNTY: 199,131+ JANUARY 1, 1997) PROJECT CONTACT INFORMATION Applicant: BUTTE COUNTY Implementing Agency {if applicable): BUTTE COUNTY PROBATION DEPARTMENT Project Title: BUTTE COUNTY VICTIM/WITNESS ASSISTANCE CENTER Grant Number (to be added by OCJP): Provide the name, title, address and telephone number for the project contact persons named below. If a section does not apply to your project, enter "N/A". 1. The person having day-to-day responsibility for the project: Name: LORRAINE kENNEY Title: SUPERVISING PROBATION OFFICER Address: 72 ~ g" C DEL ORO AVE, OROVILLE CA 95965 Telephone Number: ~l~i 538-7976 Fax Number: t~lti 534-8301 2. The person to whom the person listed in #1 is accountable. Name: HELEN HARBERTS Title: CHIEF PROBATION OFFICER Address: 2279-0 DEL ORO AVE, OROVILLE GA 95965 Telephone Number: ~I~i 538-7664 Fax Number: ~ ~ ~ 5;8-6826 3. The executive director of a nonprofit organization or the chief executive officer (e.g., chief of police, superintendent of schools) of the implementing agency: Name: N I A Title: Address: Telephone Number: ( ) Fax Number: ( ) 4. The chair of the governing body of the implementing agency: (Provide address and telephone number other than that of the implemendng agency.) Name: FRED DAMS Title: CFIAIRMAN OF THE BOARD OF SUPERVISORS Address: 25 COUNTY CENTER DRIVE, OROVILLE CA 95965 Telephone Number: ~1)a 538-7224 Fax Number. X14 538-7120 5. The person responsible for the project from the applicant agency, if different than #l Name: Title: r7 ~ A Address: Telephone Number: ( ) Fax Number: ( } l,erc rron of Assurance oI ~,ompuance OCJP-656 {Rev. ?/97) CERTIFICATION OF ASSURANCE OF COMPLIANCE Note: There are different requirements for state and federal funds. (Those affecting only federally funded projects are identified.} 1, Helen Harberts ~~~>'I~f,L~hG~~ ,hereby certify that: (official authorised to sign grant awazd; same person as line 13 on Grant Award Face Sheet} GRANTEE: BUTTE Ct~UNTY IMPLEMENTII'~1G AGENCY: BUTTE covNTY PROBATION DEPARTMENT PROJECT TITLE: BUTTE COUNTY VICTIM/WITNESS ASSISTANCE CENTER will adhere to ail of the grant award agreement requirements (state and/or federal) as directed by the Office of Criminal Justice Planning including, but not limited to> the following areas: I. Equal Employment Opportunity II. Drug-Free Workplace Act of 1990 III. California Environmental Quality Act (CEQA) IV. Lobbying V. Debarment, Suspension, and Other Responsibility Matters VI. Other OCJP Certifications as Applicable I. EQUAL EMPLOYMENT OPPORTUNITY (EEO) A. General EEO Rules and Regulations (State and Federal) The applicant selected for funding acknowledges awareness of and the responsibility to comply with the following Equal Employment Opportunity requirements by signing the Grant Award Face Sheet (OCJP A301), including this Certification of Assurance of Compliance, and submitting the application to the Office of Criminal Justice Planning (OCJP). California Fair Employment and Housing Act (FEHA) and Implementing Regulations, California Administrative Code, Title 2, Division 4, Fair Employment and Housing Commission. 2. California Government Code Article 9.5, Sections 11135-11139.5 and Implementing Regulations, California Administrative Code, Title 22, Sections 9$000-9$413. 3. Title VI of the Civil Rights Act of 1964. 4. Title V, Section 504 of the Rehabilitation Act of 1973 (29 USCS Section 974) and Federal Department Regulations on its implementation; Government Code Section 4450, et. seq. l;err ,clan at Assurance ai i;ampuance OCJP-656 (Rev. 7/97) 2. Assurance of EEOP for Federal Grants of $25,000-$499,999 This implementing agency has formulated, or will formulate, implement and maintain an EEOP within 60 calendar days of the date the Grant Award Face Sheet (OCJP A301 } is signed by the Executive Director of OCJP. I also certify that the ESOP is/will be on file in the fallowing Affirmative Action (A.A.) Office: A.A.Officer: CH~:RY'L MEYER Title: PERSOIQ1vEL DIRECTOR Address: Phone: 25 COiTNTY CENTER DRIVE, oROVILLE CA 97965 (916) 538-i36b The EEOP is available for review or audit by officials of OCJP or the Federal Government, as required by relevant laws and regulations. Additionally, I agree to submit a copy of said EEOP to OCJP (Attention: EEO Compliance Officer) within 60 calendar days of the Executive Director's signature on the OCJP A301. Federal Grants of $500,000 and Above All applicants for federal grant funds of $500,000 or more will submit a copy of their EEOP (developed for the implementing agency}, or federal letter of compliance, to OCJP with the second stage application forms. 4. ESOP Updates for Continuing Federal Grants Projects who have previously received a total of $25,000 or more in federal grants, or a single award in the amount of $500,000 or mare, and have an approved ESOP on file with OCJP, are required to submit an annual update of their EEOP if funds are continued. The timeframe for EEOP updates are the same as identified in Section B, 2 and 3 above. C. The following apply to all OCJP grantees: In addition to this Certification, all OCJP grantees must have a current EEO Policy Statement, established by their agency, posted in a prominent place accessible to employees and applicants; and 2. The poster entitled "Harassment or Discrimination in Employment is Prohibited by Law" also must be pasted in a conspicuous location accessible to employees and applicants. This poster may be obtained from the local office of the Department of Fair Employment and Housing . i,ert tiiun u[ ~1s5uranue of wmpiianue OGJF'-65& {Rev. 7/97) II. CALIFORNIA DRUG-FREE WORKPLACE ACT OF 1990 AND FEDERAL DRUG-FREE WORKPLACE ACT OF 1988 REQUIREMENTS The above-named organization(s) will comply with the California Drug-Free Workplace Act of 1990 of California Government Code Section 8355, et. seq., and the Federal Drug- Free Workplace Act of 1988, and implemented as 28 CFR, Part 67, Subpart F, for grantees, as defined in 28 CFR, Part 67, Sections 67.615 and 67.620 by: A. Publishing a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required in Government Code Section 8355(a). B. Establishing aDrug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following: 1. The dangers of drug abuse in the workplace; 2. The organization's policy of maintaining adrug-free workplace; 3. Any available counseling, rehabilitation and employee assistance programs; and 4. Penalties that may be imposed upon employees for drug abuse violations. C. Providing as required by Government Code Section 8355(c) that every employee who works on the proposed grant: 1. Will receive a copy of the company's drug-free policy statement; and 2. Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant. D. Notifying the employee in the statement required that, as a condition of ernpioyment under the grant, the employee will: 1. Abide by the terms of the statement; and 2. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. E. Notifying the agency, in writing, within l0 calendar days after receiving notice as required above from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position, title to: Department of Justice, Office of Justice Programs, ATI'N: Control Desk, 633 Indiana Avenue, N.Vv.> Washington, DC 20531. Notice shall include the identification number(s) of each affected grant. t,ert Lton of Assurance of l:ompltance OC1P-656 {$ev. 7197} F. Taking one of the following actions, within 30 calendar days of receiving notice, with respect to any employee who is so convicted: 1. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, ar local health, law enforcement, or other appropriate agency. G. Making a good faith effort to continue to maintain adrug-free workplace through implementation of the above requirements. III. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) The above-named organizations}Jindividual(s) will comply with the California Environmental Quality Act (CEQA) requirements as stated in the Public Resources Code, Division 13, Section 21000 et. seq. and all other applicable rules and regulations. All appropriate documentation will be maintained on file by the project and available for OCJP or public review upon request. IV. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented as 28 CFR, Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR, Part 69, the applicant certifies that: A. No federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person far influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Farm - LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. ~,ert~r.~3uon ul t~~iu'ance of l;ompuance OCJP-656 (Rev. 7/97) C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers [including subgrants, contracts under grants and cooperative agreements and subcontract(s)] and that all subrecipients shall certify and disclose accordingly. V. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS - (applies to federally funded grants only) As required by Executive Order 12549, Debarment and Suspension, and irnpiemented at 28 CFR, Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR, Part 67, Section 67.510, the applicant certifies that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a State or Federal Court, or voluntarily excluded from covered transactions by any federal department or agency. B. Have not, within athree-year period preceding this application, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. C. Are not presently indicted for, or otherwise criminally, or civilly, charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated above. D. Have not, within athree-year period preceding this application, had one or more public transactions (federal, state, or local) terminated for cause or default. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. VI. O"THER OCJP CERTIFICATIONS AS APPLICABLE Cert~` °ation of Assurance of Compliance OCJP-656 (Rev. 7197) Failure to comply with these requirements may result in suspension of payments under the grant ar termination of the grant or both and the grantee may be ineligible for award of any future grants if the Office of Criminal Justice Planning (OCJP) determines that any of the following has occurred: (1) the grantee has made false certification, or (2) violates the certification by failing to carry aut the requirements as noted above. CERTIFICATION I, the official named below, am the same individual authorized to sign the Grant Award Agreement [line 13 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. Official's Signature: Official's Typed Name: Helen Harberts OffiCial'sTitle: Chief Prooation Officer. Date Executed: ~~1~'r'f~5~ 1'7 Federal ID Number: ~ ~~ ~ Qn 5 n h Executed in the County of: BUTTE PROJECT DESCRIPTION The Butte County Victim/Witness Assistance Center is located in Oroville at 2279 Del Oro Ave in the Butte County Probation Department. The center provides services to all victims of crime, either on an individual basis, or as a collaborative team member in conjunction with other agencies in the county. a] PROBLEM STATEMENT The programs statistical information indicates the greatest number of referrals are for victims of domestic violence, and for crimes against children. Statistics further indicate that females between the ages of 18 and 30 years are far more likely to be victimized than any other group. In addition Butte County has an ever increasing Southeast Asian population located primarily in Oroville and Chica. Historically it has been difficult to access victims of domestic violence and assess their needs, this of course prevents the center from providing services. Culturally this specific population has been accustomed to providing for their own ,andrn addition government agencies and their representatives are not trusted. Because of the dynamics involved in the cycle of domestic violence and child abuse in all populations regardless of ethnicity, these particular victims present difficulties in accessing and assessing needs, not unlike those dynamics involved in dealing with the Southeast Asian community. The center has targeted both these groups as having needs which would benefit from services provided by the program. Domestic violence victims and children who have been abused have a special need in Butte County for court assistance, orientation to the criminal justice system ,and referrals for counseling services. Currently there are few agencies providing these types of services to children who are victims of crime or to domestic violence victims. In order to maximize services to the targeted group, program staff work in conjunction with other available agencies who provide services to the target group. b) PLAN Butte County is located approximately eighty 80 miles due north of Sacramento. It is described as a rural county. Approximately 71°l0 of its land is utilized for agricultural or timber production. The remaining 29% is classified as urban in nature, and consists of the following incorporated areas: Chico, Oroville, Paradise, Gridley, and Biggs. The topography of the county is approximately 50% river valley plain and 50% mountainous terrain. The climate is classified as temperate and characterized by wet winters and dry summers. Rainfall averages 25 inches per year. The five incorporated cities in Butte County are, Chico with a population of 50,116, Paradise with a population of 26,076. Oroville with a population of 13,500, Gridley with a population of 4,869, and Biggs with a population of 1,721. The unincorporated area has a population of 102,852. All named urban cities lie within 25 miles of one another. The Butte County Victim/Witness Center is located' in Oroville, in the Probation Department. From the center one can easily reach all points in the county within thirty minutes. Located in Oroville are the Butte County Consolidated Courts, Butte County Administrative Offices, the Butte County Sheriff Department, as well as the Oroville Police Department. Twenty minutes away, in Chico, are the Chico Police Department, the Butte County Sheriff's Substation, and the California State University Police Department. The town of Paradise and the City of Gridley have their own respective police departments and are about 30 minutes from Oroville. The median age of those living in the county is 31.3 years of age, with females out numbering males 51°lo to 49%. Sixty one percent of the population falls between the ages of :8 to 64 years of age. Sixty one percent of the population is 65 years or alder, and 24% of the population is 0 to 17 years of age. Caucasians comprise 86.1% of the county's population. Hispanics rank second with 7.7%, Native Americans are third with 2.5%, Southeast Asians constitute 2.1% ofthe population, and finally 1.6% of the population are black. The Butte County Victim/Witness Assistance Center staff will assess the needs of victims and based upon the cultural or ethnic background will make referrals to appropriate community resources. The program has access to interpreters who speak the languages of the ethnic population in Butte County, through the Probation Department and other county offices. Staff will continue to investigate, analyze, and determine appropriateness of resources in Butte County. The center will further develop and implement the following elements in order to maximize services to the targeted population. a) recruit and train a minimum of two volunteers from the appropriate ethnic groups who will provide services to the targeted group. b) provide a minimum of five inservice presentations in the five incorporated areas during the grant year. c) identify those agencies who provide services to the target population, develop operational agreements, and regularly schedule inservice presentations to those agencies. d) update program manuals listing resources available in the county. e) staff will attend available training appropriate to the target population. c} IMPLEMENTATION The Project Director, the Coordinator, and staff advocates are involved with and serve on the boards of various agencies such as the Butte Glenn Family Violence Prevention Council, Catalyst Woman's Advocates Inc., Child Abuse Resource Team, Rape Crises Intervention, Hispanic Resource Council, and other like service providers in Butte County. All staff who are fully trained will continue to provide inservice presentations to appropriate agencies, and will encourage those agencies to provide inservice presentations to program staff. Ta further address victim issues on a collaborative scale, the program has established a working memorandum of understanding with Rape Crises Intervention and Catalyst Woman's Advocates Inc. During the grant year the program coordinator will develop memorandums of understanding with additional agencies in the county who provide services to victims of crime, and specifically those agencies who serve the target population. d} CRIlViE STATISTICS The 1995 Crime Index Rate for Butte County is 3,932. The program provided services to 2,071 new primary victims, 122 new secondary victims, and 1,020 continuing victims, for a total of 3,213 victims served during the grant year 1996/1997. During this same grant year the program received crime reports on 78 rapes, 389 aggravated assaults, 1,253 domestic violence's, 89 robberies, and 305 child abuse reports. Of course a portion of the aggravated assaults fall into the domestic violence category. As previously mentioned statistics indicated females 18 to 30 years are more likely to victimized than any other group. Statistics also indicate the largest number of victims in Butte County result from domestic violence and from crimes against children. e) REFERRALS The Butte County ~ictimlWitness Assistance Program has established a good working relationship with law enforcement agencies in the county. Each agency is provided with a triplicate referral form , when a report is taken involving a victim the referral form is completed by the reporting officer. A copy of the referral is given to the victim, and a copy of the referral is attached to a copy of the crime report which is forwarded to the program. In those cases where a crime report has not been received, or a supplemental report is needed a request form is sent to the appropriate agency. Agency response has been, and continues to be, good. Referrals come directly from service provider agencies, medical providers, and various other sources, including directly from the victim. Because Butte County is a small rural county the program is able to monitor local newspapers and obtain a certain amount of referrals. The primary source of referrals continues to come from law enforcement and from agencies who are given inservice presentations on a regular basis. f) INTAKE PROCEDURES The Butte County VictimlWitness Assistance Program uses a computer tracking program. When a crime report is received, information is entered into the computer and a face sheet is then generated. The face sheet and an action log is attached to the crime report. The report is reviewed by the project coordinator, a determination is made as to appropriate services. The case is then assigned to and advocate. The advocate makes contact with the victim, assesses needs and provides appropriate services. g) LAW ENFORCEMENT COORDINATION PROCEDURES Contact is made with law enforcement agencies on a weekly basis by program staff: Individual officers are contacted as needed depending on a given case. Regularly scheduled insenvice presentations are given to officers through the law enforcement agencies. The following is a list off law enforcement agencies in Butte County: Butte County Probation Paradise Police Department 2279 Del Oro Ave 5595 Black Olive Dr. Oroville, CA 95965 (916) 538-?661 Butte Gounty Sheriff 33 County Center Drive Oroville, GA 95965 (916) 538-7321 Chico Police Department P.O. Box 3420 Chico, CA 95927 {916) 895-4902 Gridley Police Department P.O. Box 35 Gridley, CA 95948 (916) 846-5678 Oroville Police Department 2055 Lincoln Oroville, CA 95965 (916)538-2451 Paradise, CA 95969 (916) 872-6241 District Attorney 25 County Center Dr. Oroville, CA 95965 (916) 538-7411 CA State University Police CSU Chico Chico,CA 95929-0133 (916) 898-5372 California Highway Patrol P.O. Box 1779 Chico, CA 95427 (916) 895-4444 California Highway Patrol 2072 3rd St Oroville, CA 95965 (916) 533-3822 h) PROJECT INTEGRATION/COORDINATION LOCAL VICTIM NETWORK The Butte County VictimlWitness Assistance Program has developed operational agreements with Catalyst Woman's Advocates and Rape Crises Intervention to provide interagency support and training. Quarterly meetings, training's, and inservice presentations are scheduled to insure continued cooperation. The coordinator is developing a new agreement with both agencies to provide inservice presentations on a monthly basis to victims being served by Catalyst and Rape Crises. In addition an agreement is being formulated between agencies for the program to provide court assistance to both agencies clients. Staff have regular contact with both Childrens Services and the Child Abuse Response Team. The Coordinator will develop an agreement with both agencies relative to children detained during narcotics enforcement searches and task force raids. The following is a list of agencies that are a part of the immediate response victim network: Catalyst Woman's Advocates P.O. Box 4184 Chico, CA 95927 (916} 343-7?11 Department of Social Services 3 County Center Dr. Oroville, CA 95965 (916) 538-7617 Rape Crises Intervention Child Abuse Response Team 114 w 7th Ave 25 County Center Dr Chico, CA 955926 Oroville, CA 95965 (916) 891-1331 (916) 538-7411 i) PROJECT DESIGN TO PROVIDE SPECIAL SERVICES Hearing Impaired: The program utilizes the CA State University Counseling Center which includes a speech and hearing clinic. Staff is available to provide services for victims at no cost. Disabled: The Butte County Probation Department is in compliance with all state and federal laws regarding access. The program has a listing of all agencies providing services to the disabled and victims are referred according to their disability. Elderly: Staff contact the Area Agency on Aging and Adult Protective Services for services and referrals. Translation: As previously mentioned the program has at its disposal translators in all ethnic languages residing in Butte County through the Probation Department and through other county offices. A listing of translators and their phone numbers is provided in the county phone book. Field Visits: Field visits are made on an as needed basis. Priority is assigned to the elderly, the disabled, and those victims severely injured as a result of the crime. In addition to personal vehicles, advocates have at their disposal vehicles belonging to the Probation Department. As previously mentioned, advocates can contact victims in the field within thirty minutes from the center in Oroville. OFF~~c OF GRIMINAL JUSTICE PLANNIN` JOINT BUDGET CATEGORY AND LINE ITEM DETAIL VENTURE VOCA STATE A. Personal Services -Salaries 1. Supervising Probation Officer -Project Coordinator - 79% Time Salary Range 1222 -Step 6 $1659 per 80 Hour Pay Period X 26 Pay Periods = $43,134 $43,134 X 79% _ $34,076 $34,076 2. Probation Officer II -Staff Advocate - 100% Time Salary Range 1172 -Step 6 $1,300 per 80 Hour Pay Period X 26 Pay Periods = $33,800 $33,800 3. Office Assistant III - 15% Time Salary Range 1077 -Step 6 $818 Per 80 Hour Pay Period X 26 Pay Periods = $21,268 $21, 268 X 15% _ $3,190 $3,190 4. Temporary Clerical Help Equivlent to Office Asisstant I Salary Range 1037, Step 6 $8.41/per hour * 1,500 hours = $12,615 $12,615 SUBTOTAL $0 $0 $83,681 CATEGORY TOTAL $83,681 OFFICE OF CRIMINAL JUSTICE JOINT BUDGET GATEGORY AND LINE ITEM DETAIL VENTURE VOCA STATE A. Personal Services -Salaries/Employee Benefits RETIREMENT -PERS -BUYOUT 1. Supervising Probation Officer -Project Coordinator -79% time $43,134 ($ 1 586) $41,548 x 79% _ $32,823 x 7°!0 = $2,298 $2,298 2. Probation Officer II -Staff Advocate - 100°lo Time $33,800 ($ 1,586) $32,214 x 79% _ $25,449 x 7% _ $1,781 $1,781 3. Office Assistant III - 15% Time 22,s80 ($ 1,586) $21,294.00 X 15% _ $3,194 X 7°l0 = $224 $224 5. PERS $71,066 X 6.848% _ $4,867 Supervising Probation Officer $34,076 $4,867 Probation Officer II $33,800 Officer Assistant II 3$ ,190 $71,066 6. FICA $71,066 7.65 % _ $5,437 $5,437 7. EMPLOYEE GROUP HEALTH INSURANCE $398.00 X 12 Months X 1.94 FTEs = $9,265 $9,265 8. WORKMAN COMPENSATION $70,965 X .0487 = $3,456 $3,456 SUBTOTAL $0 $0 $27,328 CATEGORY TOTAL $27,328 OCJ P-A303alVW(Rev. 7/97} OFFICE OF CRIMINAL JUSTICE BUDGET CATEGORY AND LINE ITEM DETAIL -Butte County Probation VOCA STATE JOINT C. OPERATING EXPENSES VENTURE TRANSPORTATION AND TRAVEL Costs related to travel within Butte County @ 31.5 cents per mile, this rate has been established by the county auditor, 6,000 miles * $.315 = $1,890 $1,890 TRAINING The cost of at least 4 staff members to attend required OCJP training conferences or workshops and 1 staff member to attend 40 hrs of advocate training = $7,000 $4,000 DATA PROCESSING Data processing services provided by the county Information Systems Department for Victim Witness personal computers, 20 hours @ $81.81 per hour. This rate is established by the county Auditor. $1,636 EQUIPMENT MAINTENANCE The cost of repair and maintenance for office equipment including typewriters, copier, and PCs. $1,000 BUILDING MAINTENANCE The cost of building and grounds maintenance provide county general services. $350 HOUSEHOLD EXPENSE The cost of janitorial services provided by county general services. $384 OFFICE SUPPLIES The cost of office supplies purchased. $3,000 PHOTO COPIER -DUPLICATING The cost of photo copying services provided county general services. $3,000 COMMUNICATIONS The cost of telephone communications services by the county. $7,211 PROFESSIONAL SERVICES The cost of OCJP required single audit $1,500 INDIRECT COSTS - A87 Represents indirect costs from the auditor for indirect county support services. $6,381 GENERAL INSURANCE The cast of insurance as provided by the county, the amount established by county risk management based on actual loss including management costs. $224 SUBTOTAL $0 $0 $30,576 CATEGORY TOTAL $30,576 OCJP-A303b/VW(Rev. 7197) BUDGET CATEGORY INSTRUCTIONS B. Operating Expenses Allowable Expenses Allowable operating expenses are defined as necessary expenditures exclusive of personnel salaries and benefits and equipment. Refer to Section 2230 of the Grantee Handbook regarding the allowable expense items which can be included in the operating expense category. Rented or leased equipment must be budgeted as an operating expense. Confidential funds expenditures and computer equipment rentals are allowable budget items (see Confidential Funds Expenditures}. 2. Travel Budget for all anticipated travel related to the project. Applicants must include sufficient per diem and travel allocations for persons to attend one required OCJP training conference. Since the conference could be held in either the northern or southern part of the state, it is recommended that applicants budget for the most expensive of the two alternatives. If several staff will be attending the same event, budget for the total number of people. A minimum of one project staff person from each participating agency must attend the training conference. Applicants should budget a minimum of $150 for registration fees for each person plus the state per diem rate. Additionally, the fiscal officer or designee responsible for financial reporting to OCJP must attend on of the grants management workshops conducted by OCJP. Applicants should budget for a minimum of $40.00 for registration fees for each person attending. The state mileage rate is a maximum of 24 cents per mile unless a higher rate is justified. When project employees are authorized by project department heads or designees to operate a privately owned vehicle on project related business, the employee will be allowed to claim 24 cents per mile without certification or up to 30 cents per mile with an annual certification that the cost of operation of the vehicle equals or exceeds the amount claur~ed. This documentation must be on file and available for audit but should not be submitted with this application. Refer to Section 2236 of the Grantee Handbook regarding travel and per diem policies including out-of--state travel a) Instructions -Travel Generally provide one level of line-item detail unless further explanation is needed. Check the appropriate box and complete the travel policy statement at the bottom of the form. Use the following state travel policies for budgeting travel expenses: Milea e The reimbursement rate to operate aprivately-owned vehicle is from 24 cents per mile to 30 cents per mile. Meals Breakfast $5.50 - Breakfast may be claimed when travel commences at or prior to 6:00 a.rn. Breakfast may be claimed on the last fractional day of a trip of more than 24 hours if travel terminates at or after 9:00 a.m. Lunch $9.50 - Lunch may not be clavned for travel less than 24 hours. Lunch may be claimed if the trip begins at or before 11:00 a.m. and may be clairrfed on the last fractional day of a trip of more than 24 hours if the travel terminates at or after 2:00 p.m. Dinner $17.00 - Dinner may be claimed if the trip begins at or before 4:00 p.m. Dinner may be clau~ned when travel terminates at or after 7:00 p.m., whether on a one day trip or on the last day of a trip of more than 24 hours. Incidentals $5.00 - Incidentals may be claimed for trips of 24 hours or more. Total $37.00 Lod in Statewide without a lodging receipt is $24.99 Statewide with a lodging receipt is the actual lodging expense up $79.00 plus applicable taxes. Other Taxi, airport shuttle, etc., that exceeds $3.50 must be supported by receipt. parking in excess of $6.00 must be supported by receipt. 3. Consultant Services Refer to the Grantee Handbook Section 2237 regarding consultant services policies. If a specific consultant is identified as a sole source, additional justification will be required if the applicant is selected for funding (refer to Grantee Handbook 4500, Sole Source Requests). a) Instructions -Consultants Generally, provide one level of line-item detail unless further explanation is needed. 4. Facility Rental Refer to Grantee Handbook Section 2232 regarding facility rental policies. Up to $18 per square foot annually ($1.50 per square foot per month) is allowed for facility rental. If the rental cost for office space exceeds these rates, it must be consistent with the prevailing rate in the local area. This documentation must be on file and available for audit. 5. Rented or Leased Equipment If equipment is to be rented or leased, an explanation and cost analysis will be required if the application is selected for funding. Refer to Grantee Handbook Section 2233 regarding the specific policy. 6. Emergency Fund Procedures Victim service applicants may budget up to five percent of the total project cost for victun- related emergencies in accordance with criteria specified in the program guidelines. If emergency funds are budgeted, applicants selected for funding will be required complete and submit the Emergency Fund Procedures form which is provided in the ©CJP Grantee handbook Section 2235 and Appendix Q. 7. Indirect Costs/Administrative Overhead Indirect costs are those not readily itemized or assignable to a particular project, but necessary to the operation of the organization and the performance of the project. The costs of operating and maintaining facilities, accounting services and administrative salaries are examples of indirect costs. Flat rates not exceeding 10% of personnel salaries (excluding benefits and overtime) or 5°l0 of total direct project costs (excluding equipment) may be budgeted by applicants for indirect CO StS. Applicants must have on file an indirect cost allocation plan which demonstrates how the rate was established. Applicants funded with federal funds must have a federally approved indirect cost allocation plan. This plan must clearly indicate that line items charged to a duect cost category (e.g., "postage") are not included in the indirect cost category. All costs included in the plan must be supported by fornlai accounting records which substantiate the propriety of eventual charges. 8. Audits Budget for the cost of obtaining a financial audit. Refer to the Grantee Handbook Section 5000 regarding this requirement. Allowable audit costs are as follows: If the total amount of the grant is less than or equal to $150,000, the applicant may budget up to $1,500 for the financial audit costs; or • If the total amount of the grant is greater then $150,000, the applicant may budget up to 1 percent of the total grant for financial audit costs. 9. Total Place the total amount for this category in the space provided at the bottom right corner of the form. I'E BOARD OF CONTROL BUDGET CATEGORY AND LINE ITEM DETAIL -Butte County Probation Department COST F. EQUIPMENT NONE REQUESTED CATEGORY TOTAL NiA PROJECT TOTAL $141,585 FUND DISTRIBUTION FEDERAL STATE CASH MATCH IN-KIND MATCH a. Amount of Funds $141,585 b. Percentage of Funds 100°/ Complete the Other Funding Sources farm (OCJP 653) to report the total funds available to support the activities related to accomplishing the goals and objectives of the Grant Award Agreement . In the Grant Funds column, report the OCJP funds requested by category; in the Other funds column, report all other funds available to support the project by category and then calculate the totals by category the Program Total column. Total each column down to arrive at the total program funds available. rfi~ - QTHER FUND _ ~ '"` `~ -` ~ ~ ING SOURCES ~~_ ~ ~ ~ ~. s .•. , k;~ BUDGET CATAGORY GRANT FUNDS OTHER FUNDS PROGRAM TOTAL {uSE dNLY GRANT FUNDS IDENTIFIED IN THE PRECEEDING BUDGET PAGES.) Personal Services $111,009 $0 $111,009 Operating Expenses $30,576 $0 $30,576 Equipment $0 $0 $0 TOTAL $141,585 $0 $141,585 OCJP-653 THIS FORM DOES NOT BECOME PART OF THE GRANT AWARD PRQJEC'~' ~U~vIMARY 1. PROJECT YEAR: 2. PROJECT TITLE: 3. GRANT PERIOD: _ New BUTTE COUNTY VICTIMiWITNESS JULY 1, 1991 To _ Year2 _ Year3 ASSISTANCE PROGRAM JUNE 30, 1998 ~ther cra~r~ ~ ono -~~:~-_ 4. APPLICANT 5, FUNDS REQUESTED: Name: BUTTE COUNTY Phone:~l~ 538-7340 Address:2279-C DEL ORO AVE Fax #: (916 534-8301 $ 1 4 1 5 8 5 _ O O OROViLLE CA 95965 6. IMPLEMENTING AGENCY Name: BUTTE COUNTY PROBATION Phone: {91`p Fax #: (91fi 538-6826 538-1661 Address22 7 9 - C DEL ORO AVE OROVILLE CA 95965 7. PROGRAM DESCRIPTION The Butte County Victim/Witness Assistance Program is located in Oroville, CA at 2279-C Del Oro Ave. in the Butte County Probation Department. The program provides services to ail victims of crime, either or. an individual basis, or as a collaborative team member in conjunction with other agencies in the county. $. PROBLEM STATEMENT Domestic violence victims and children who have been abused have a special need for Court ass?stance, orientation to the criminal justice system, and for counseling services. Currently there are few agencies Yreviding these types of services to children who are victims or to domestic violence victims. In order to maximize services to these targeted groups, staff works in conjunc- tion with other agencies who provide Like services. 9. OBJECTIVES In order to increase services to all victims, in particular victims of domestic violence and abused children, staff will continue to do outreach in the form of inservice presentations through out Butte County. Volunteer recruitment will continue with a focus on minority and ethnic populations. Work to improve relationships with law enforcement and service agencies in the county. OCJP-227 (Rev. 7/97) OCJP-227 (Rev. 1/1994) ' 10.A,CTIVI'I'IES The program will develop and implement the following elements to maximize services:' A. Recruit and train two volunteers from ethnic groups to provide services to the targeted population. B. Provide inservices to five incorporated. areas in Butt County. C. Identify all agencies who serve target groups, develo operational agreements, schedule inservice presentati D. Up-date program manuals of available services for target groups. E. Staff to attend available training appropriate to . providing services 13. EVALUATION project Director and Coordinator wi 11 monitor program and staff performance to determine if goals and objectives are being met. 850 15. PROJECTED BUDGET 11. CATEGORY: x Victim Services Vertical Prosecution 12. FROGR.AM AREA is. Victim Witness _ Special Emphasis _ Special Victim _ Career Criminal Prosecution 14. NUMBER OF CLIEiVZ'S TO BE SERVED: Personnel I Operating I Equipment I TOTAL Services Expenses Funds Requested $111,009.00 ~ $30,576.00 ~ ( $141,585 Other Grant Funds Other Sources (list in-kind, fees, etc.) N/A ~ N/A N/A ~ NiA NAME OF RESPONSIBLE OFFICIAL Signature: ~k/n ~C~~7'~~~-~ Typed Name: IiELEN HARBERTS Date: J~ ~~ Title: CHIEF PRc~BATION OFFICER CJPERATIONAL AGREEMENT This operational agreement stands as evidence that Catalyst and Butte County Victim Witness intend to work together toward the mutual goal of providing maximum available assistance for victims of domestic violence. Both entities believe that cooperative provision of services for domestic violence victims and their families, as described herein, will further this goal. To this end, each entity agrees to participate in the program by coordinating an/or providing the services. Catalyst's Domestic Violence Program will closely coordinate the following services with Butte county Victim/Witness through: a. Butte County Victim Witness being readily available to Catalyst staff on a full-time basis through the business office. b. Regularly scheduled meetings as needed between authorized personnel to discuss strategies, time tables, and implementation of mandated services. c. Specifically: A formal referral procedure between Butte County Victim/Witness and Catalyst has been established to ensure proper procedure and notification of clients in need of service. d. Butte County Victim/Witness will provide training on services available to Catalyst staff and volunteers, as requested. e. Catalyst will provide training on services available to Butte County Victim/Witness as requested. We, the undersigned, as authorized representatives of Butte County Victim /Witness Program and Catalyst women's Advocates, Inc., do hereby approve this document. For: Catalyst Women's Advocates, Inc. Rachel Muratore, Exec five Director Date: OPERATIf~NAL AGREEMENT This operational agreement stands as evidence that RAPE CRISIS INTERVENTION and BUTTE COI;fNTY VICTTrvI/WITNESS ASSISTANCE PROGRAM intend to work together toward the mutual goal of providing maximum available assistance for victims of sexual assault in Butte County. Both agencies believe that implementation of the Sexual Assault Victim's Services proposal as described herein will further this goal. Rape Crisis Intervention and the Butte County VictimJWitness Assistance Program agree to work cooperatively to meet the needs of sexual assault survivors in the fallowing ways: Project staff will be readily available to Butte County VictimJWitness Assistance Program for service provision through the business office Monday through Friday, from nine a.m. to 5 p.m. and through the twenty-four hour crisis line for any needed services to sexual assault survivors, including accompaniment to hospital examinations for evidence collection, support and counseling during the crisis period and follow-up counseling. Specifically: A process of referral from RCI to Butte County VictimJWitness Assistance Program has been established to ensure proper procedure and notification of clients in need of long term counseling for sexual assault issues. RCI will provide training to Victim/Witness regarding sexual assault crisis intervention and prevention. VictimlWitness will provide training to RCI regarding their services for victims of crimes. We the undersigned, as authorized representatives of Rape Crisis Intervention and the Butte County Victim/Witness Assistance Program, da hereby approve this document. For Rape Crisis Intervention Butte Cot~t}y VictimJWitness A,~istance Program Hope use, Interim Exec. Director Date: o~7f 1997 Date) OFFi ~ OF CRIMINAL JUSTICE PLAT .ING PROJECT'S DECLARATION RE: VICTIlYIIWITNESS PROGRAM GOALS AND OBJEC77VES AND COMPLIANCE WITH 'TRAINING AND SELECTION REQUIREMENTS B_ IJTTE *County The above-named county has made application to the State of California through the Office of Criminal Justice Planning (OCJP), administrator of the funds pursuant to Penal Code Section 13835. As a recipient of said funds, the above-named county hereby certifies and commits that it will comply with the following goals and objectives in accordance with Penal Code Section 13835 and the California VictimlWitness Program Guidelines. The above-named county will operate aVictim/Witness Assistance Project in accordance with: the State VictimlWitness Program goals and objectives the Office of Criminal Justice Planuing Grantee Handbook, Grant Award Application Instructions, California Victim/Witness Program Guidelines, and any subsequent OCJP memorandums or directives. The above-named county will document, maintain supporting records on-site for OCJP inspection in accordance with the confidentiality requirements of Penal Code Section 2501, and report the project's activities including services in connection with both primary and optional services as required by the Office of Criminal Justice Planning. The above-named county, in providing Penal Code Section 13835 services, will carry out all of the following activities in connection with both primary and optional services: These activities must be appropriate to the client's needs. • Translation services for non-English speaking victimslwitnesses or the hearing-impaired. • Field visits to client's home, place of business, or other location, whenever necessary to provide services. . • Volunteer participation, as appropriate, to encourage community involvement. • Follow-up contact to determine if the victim received the necessary assistance. • Services for elderly victims of crime, appropriate to their special needs. • Comply with OCJP mandated training and minimum selection standards. The above-named county project will provide all of the primary mandated services as required in Penal Code Section 13835, with a priority of services to be given to clients (victimslwitnesses) based on the client's trauma response needs, the capability of the client, and to victims serving as witnesses. The above-named county project will cooperate with the State Board of Control in providing appropriate verification data, upon request, from the project's records. The above-named county project will not restrict services to victimslwitnesses of a particular crime type or where there is a suspect in the case. The above named project will comply with the Entry Level Advocate selection and training standards adopted by OCJP. Office of Criminal Justice Planning Declaration of VictimJWitness Program GOALS AND OBJECTIVES The county of BU'TTF~tablishes the following grant objectives: County NEW VICTIMS WITNESSES 8 5 O AS NEEDED Subgrant NEW VICTIMS WITNESSES Los Angeles County Only NIA N / A {General witness services are optional services. Optional services cannot interfere with the delivery of primary mandated services. Witness service objectives cannot exceed 10% of victim objectives, unless specifically authorized by OCJP. Projects must substantially support the need to exceed the 10% limit in the Project Summary sectibn of the Project Narrative of the Grant Application) Project Coordinator (Signature) Proj etc ft ,Directoor/ 1~ l~"~~ rTCL2 ~~U~ (Signatu//r~Je} (Date) (Date) Training Priorities Forst Office of Criminal Justice Planning Victim Witness Assistance Program Below list three training priorities for experienced victim witness line staff and/or coordinators: TOPIC: STATE BAR OF CALIFORNIA CRIME V"ICTIM ADVOCACY TRAINING CONTENT: YEARLY' PRESENTATION, CONTENT CHANGES PRESENTER (if any): CHANGES REASON FOR TRAINING: INCREASED EXPERTISE IN VICTIM ADVOCACY'. TOPIC: DOMESTIC VICLENCE LAWS AND LEGISLATION CONTENT: HIGHLIGHTS AND P.NALYSES CIVIL AND CRIMINAL LAWS PERTAINING TO DOMESTIC VIOLENCE, PRESENTER (if any): NANCY LEMON, U.C. BF.RKLEY REASON FOR TRAINING: INCREASED EXPERTISE IN PROVICING ASSISTANCE TO DOMESTIC VIOLENCE VICTIMS. TOPIC: THE CARE AND FEEDING OF VOLUNTEERS CONTENT: RECRUITMENT, TRAINING, AND SUPERVISION ISSUES IN VOLUNTEER PROGRAMS PRESENTER (if any): REASON FOR TRAINING: INCREASING ABILITY AND KNOWLEDGE TO RECRUIT AND MAINTAIN VOLUNTEERS AS VICTIM ADVOCATES. OFFICE OF CRIMINAL NSTICE PLANNING VICTIM WITNESS ASSISTANCE PROGRAM FORTY HOUR ENTRY-LEVEL TRAINING The following staff are employed by the County of $' U T T E and are required to complete the Entry- Level Victim Advocate Training Curriculum pursuant to OCJP regulations. Meets Minimum Employee Name Date Hired Selections Rernnirements (Yes/Noa JULIA M. GLASS MAY 31, 1997 YES Projects unable to comply within the time lines of one year for an employee to complete the 40 hour entry level standards, or projects requesting an exemption from this requirement for an individual employee must submit a written request to OCJP specifically addressing the fallowing: Why will the employee be unable to complete the required training within one year of the date of hire? 2. Provide a specific date when the employee will be able to complete the required training. 3. What interim training have you provided, or do you plan to provide to employees pending the completion of the required training? 4. Has the employee completed any portions of the required training? If so, please provide the subject area and the number of hours completed. 5. Does the employee have professional experience, education or training that the project feels will qualify the advocate as equivalent to others who have attended the training? If yes, please provide detailed information substantiating your request for consideration. OFFICE OF CRIMINAL JUSTICE PLANNING VICTIM WITNESS ASSISTANCE PROGRAM STAFF PAID WITH OC TP FUNDS Percentage of time Name of Employ Date of Hire Job Classification charged and assign ed to the grant LORRAINE KENNEY JULY 1, I99~ SUPERVISING PROBATION 79~ OFFICER-PROGRAM COORDINATOR JULIA M. GLASS MAY 31, 1997 PROBATION OFFICER I j001o VICTIM ADVOCATE PATRICIA SCHELL FEB. 2, 1992 LEGAL TYPIST CLERK 15~ Projects unable to comply with the entry level standards must submit a written request to OCJP specifically requesting a waiver from this legislatively mandated requirement. The written request must address the following: 1. What efforts have you made to recruit potential employees who would meet the minimum selection criteria? NIA 2. Why do you believe your recruitment efforts were not successful? N / A 3. What steps have you taken, or plan to take, to increase the possibility of recruiting candidates who will meet the muumum selection requirements? N / A 4. What special training will you offer an employee wha does not meet the minimum selection criteria, to enhance their abilities to perform the duties of a victim advocate? N / A VICTIM/WITNESS ORGANIZATIONAL CHART CNIEF PROBATION OFFICER DIRECTOR SUPERVISING PROBATION OFFICER COORDINATOR PROBATION OFFICER it VICTIM ADVOCATE LEGAL TYPIST CLERK OCJP 15% VOLUNTEERS VICTIM ADVOCATES SENIOR VICTIM CLAIMS SPECIALIST STATE BOARD OF CONTROL VICTIM CLAIMS SPECIALIST STATE BOARD OF CONTROL LEGAL TYPIST CLERK STATE BOARD OF CONTROL 85% VICTIM COORDINATOR ESSENTIAL DUTIES Under supervision, will direct the operations of the Butte County Victim Witness Assistance Program, and be responsible for compliance with the requirements of the state grants that fund the program. The coordinator will work with the Office of Criminal Justice Planning and the State Board of Control in administering the program, and following the rules and regulations established by these agencies for the grants. The coordinator plans and organizes the daily activities of the victim program which include, developing and implementing procedures to meet state mandates for victim services; reviewing and screening referrals; planning, assigning and coordinating work of staff; directing and assisting advocates in providing mandated victim services; developing and instituting training of staff; establishing standards and evaluating staff; recruiting, implementing, and coordinating the volunteers. The coordinator meets with court personnel, law enforcement agency staff, governmental agencies, service providers, non-profit agencies and community groups to develop protocols and enhance services which address the needs of victims. Promotes the victim program by preparing written information and oral presentations. Attends meetings and conferences dealing with victim advocate issues. The coordinator participates in the preparation of the grant budget, the reallocation of the grant, monitors grant expenditures, monitors compilation of statistical data, and prepares grant mandated progress reports. VICTIM ADVOCATE ESSENTIAL DUTIES Under general supervision, the advocate assists victims of crime by providing crises intervention, support, information, referrals, and serves as liaison between the court system and the victim. Performs outreach to identify victims of crime eligible for assistance, reviews crime reports, assesses situations, and initiates immediate contact with victims. The advocate interviews and corresponds with the victim to provide necessary services as required. Tasks performed include, advise victims of their statutory rights; explain the criminal justice system; update and inform the victim of court hearings; provide escort and support at court hearings; assist victim in preparing written and oral victim impact statements; provide guidance and advise on case status; serve as liaison between the victim and the district attorney, and other law enforcement agencies; when needed provide information on available victim assistance programs and resources; facilitate communication between the victim and other social service agencies; assist victim in requesting and obtaining court ordered restitution. The advocate assists victims of crime in filing compensation claims with the State Board of Control, which includes researching and collecting information to determine eligibility, completing documentation to support eligibility, and assisting the victim in completing the application process. Additional duties include maintaining records, keeping victim files, recording and reporting statistical data; providing community outreach through presentations to appropriate agencies, businesses, and social service providers. ©FFICE ASSISTANT ESSENTIAL DUTIES Under general supervision, the office assistant provides all clerical support for the Victim Witness Program staff. Duties include, reviewing referrals and entering data into computer; preparing face sheets and routing reports to the coordinator for distribution; maintaining a filing system to ensure case retrieval; preparing computerized statistical reports; assisting advocates in obtaining materials and information from other agencies; answering telephones and disseminating information to victims. OFFICE OF CR,ilYIINAL JUSTICE PI.ANNi'ING VICTIIVI WITNESS ASSISTANCE PROGRAM MULTIPLE FIELD OFFICES Supervisor's Name Field Office Address Number of Employees Assigned and Telephone Number [~•T / A U15( 7SURE OF LOBBYING ACTIV" ES ApprovcdbyOMB 0348-004b r.,.,,.,into this f~~n, m riitrlnsa lobbvino activities pursuant to 31 U.S.C. 1352 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: act t ^ ^ a. bidlofferlapplication ^ a. initial filing r a. con b. grant b. initial award b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan e. loan guarantee year quarter date of last report f. loan insurance Name and Address of Reporting Entity: 4 6. If Reporting Entity in No. 4 is Subawardee, . Enter Name and Address of Prime: O Prime O Subawardee Tier , if known: Gong~Baionat District, if known Congressional District, if known: 6. Federal DepartmenttAgency: 7. Federal Program NamelDescrigtion: CFDA Number, if applicable: 8. Federal Action Number, if known- 9. Awant Amount, if known: s. Name and Address of Lobbying Entity 10 b. Individuals Performing Services (including address if . (if individual, last name, fast name, NII): different fmm l0a) Qast name, first name, MI}: (attack Contiaaaation Shee!(i) 3F•L.LLA. if ~~*7'1 11. Amount of Payment {check all that apply): 13. Type of Payment (check at1 that apply): g O actual O planned ^ a. retainer ^ b. one-time fee commission ^ 12. Form of Payment (check all tha# apply): c. ^ d. contingent fee ^ a. cash ^ e. deferred ^ b. in-kind; specify: nature ^ f. other; specify: value 14. Brief Description of Services Performed or to be Performed and Date(s) of Service, including officer(s), employee(s), or Member(s) contacted, for Payment indicated in item 11: (attach Continuation Sheet(s) SF-LLL•A, S necessary) 16. Continuation Sheet(s) SF-LLL-A attached: ^ Yes ^ No 16. Information requested through this Corm is authorized by Title 31 U.S.C. Signature: This disclosure of lobbying activities is a material representation Section 1352 . of fact upon which reliance was placed by the tier above when this transaction Print Name: was made or entered into. This disclosure is required pursuant to 31 U.S.C. and will nuall i C Title: y -an ongress sem 1352. This information will be reported to the be available for public inspection. Any person who fails to file the required ll be subject to a civil penalty of not less than $10,000 and not h di l Telephone No: a osure s sc more than $100,000 for each such failure. Date: Authorized for Local Reproduction Federal Use Only: Standard Form - LLL Office of Criminal Justice Planning llVD1KVL11ViV.7 CVK' 'll'1,K 11UiV Ulu ,P -L.LL, il1.Sl;LU.>. ULCZ'r UP~ 1 '3YliV l* A1.11Y 111C:J This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. aectian 1362. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is andtor has been secured to influence the out-come of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the aubawardee of the prime is the lst tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 6. If the organization filing the report in item 4 checks "Subawardee;' then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. B. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application(proposal control number assigned by the Federal agency). Include prefixes, e.g.;'RFP-DE-90-001:' 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the awardlloan commitment for the prime entity identified in item 4 or 6. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action. {b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial {MI). 11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made. 12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature and value of the in-kind payment. 13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature. 14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual cantact with Federal officials. Identify the Federal official(s) or employee(s) contracted or the officer(s), employee(s), or Member(s) of Congress that were contacted. 15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached. 16. The certifying official shall sign and date the form, print hislher name, title, and telephone number. Public reporting burden for Chis rnllection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data soun:es, gathering and maintaining the data Deeded, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. Office of Criminal Justice Planning 1J151:L~ ~UK.~ Ur' LUl3l3YlNCx AC7.'r `iTiES Approved by OMB 0348-0446 CONTINUATION SKEET Reporting Entity: Page of Authorized for Local Reproduction Standard Form - LLL-A Officc of Criminal Justice Placu»ng ADDITIONAL SIGNATURE AUTHORIZATION Grant Award #: Applicant: BUTTE COUNTY PROBATION DEPARTMENT Project Title: urTTF COUNTY VICTIM/WITNESS ASSISTANCE. CENT .R Grant Period: o71ot X97 to ~.j~oi 4R The following persons are authorized to sign for: Projecj fDjrector i ignature ame ~ ~ ignature STEVEN WALLENBURG ame ~gnature ame ignature ame tgnature ame Financial Officer Signature DAVID ROUSER Name Signature KENNETH L. JONES Name Signature DAVTD C kFiTY Name Signature Name Signature Name Approved By: Project Director: Financial Officer: Regional/Local Planning Director: 7`~rJ,t ~f ,21~-7,1,~ 1 ~ '~ Helen Harberts Date David Houser Date Date Office of Criminal Justice Planning OFFICE OF CRIMINAL JUSTICE PLANNING GRANT NUMBER EMERGENCY FUND PROCEDURES BUTTE CovNTY In order for a project to develop an emergency fund with grant funds, certain criteria must be maintained. "Emergency" is defined as any immediate financial intervention in response to a victim's basic needs such as: temporary emergency shelter, food, transportation, clothing and medical care including prescription medicine, eyeglasses or dentures. Because of the nature of the fund, it needs to be easily accessible. However, some safeguards and accountability of the fund are essential. For effective management and audit purposes, the following procedures must be implemented: 1. The emergency fund and regular grant allocation must be retained in separate accounts. 2. Vouchers, receipts, and canceled checks must be retained for audit purposes. 3. The authority to make payments from the emergency fund rests with the Chief Executive of the agency. Authority to draw on the emergency fund has been delegated by the Chief Executive to _ . In order to be valid, checks must include a counter signature. • C~CJP will be notified in writing of any changes in responsibility within 10 days of the change. 4. If an imprest cash fund is used, the name, address and signature of the recipient will be maintained, as well as the date, amount and reason for the request. 5. Grant funds will not be commingled with other emergency monies. 6. As checks are drawn against the fund, a copy will be sent to the person in charge of the project's accounting. 7. ~ This fund will be used only in the absence of another community resource, and only in the case of an emergency. 8. Verification of the crime will be made with local law enforcement. A copy of the crime report or verification slip will be kept an file. 9. Payments will be limited to payment for goods or services. A credit system, in lieu of cash payment, will be explored with local merchants. It is anticipated that cash money will be distributed in crime incidents during this fiscal year. Direct cash allotments will be limited to no more than $100 per individual. • Victims are not eligible to draw on the emergency fund far more than two crime incidents per year. 10. Records will reflect whether the emergency money is considered a loan with full or partial repayment expected, or whether the maney is an outright gift. Any repayments will be considered project income and must be used to reimburse the emergency fund.