HomeMy WebLinkAbout99-053i
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resolution lUo. 99-53
RESOLUTION ESTABLISI-IING
AN ORDERLY SYSTEM FOR DESTRUCTION OF RECORDS
WITHIN TIIE PERSONNEL DEPARTMEN"f
WI-IEREAS, the establishment of an orderly system of destruction of records
within the Personnel Office pursuant to Government Code Sections 12946 and 26202 is
desirable;
WHEREAS, Section 12946 of the California Government Code provides that the
Personnel Department must maintain and preserve any and all applications, personnel,
membership, or employment referral records and files for a minimum period of two years
after the records and files are initially created or received and must retain personnel files
of applicants or terminated employees 1`or a minimum period of two years after the date
of the employment action taken; and
WHEREAS, Section 12946 of the California Government Code provides that the
legal requirement for retention of recruitment and examination records does not extend
beyond the two year period except in the event of an investigation, complaint or claim
filed and pending against the County; in which case records must be retained until the
issue is resolved and all appeals or related proceedings have terminated; and
WHEREAS, Section 26202 of the California Government Code permits this
Board, by 4lSths vote, to authorize the destruction of old personnel records providing said
records are no longer necessary or required for County purposes.
NOW THEREFORE, BE IT RESOLVED as follows:
1) An orderly system for the destruction of nonjudicial public records, documents,
instruments, books, and papers in the custody of the Personnel Department is hereby
established in this County as set forth below:
(1) The Director -Personnel, who has custody of nonjudicial
public records, documents, instruments, books, papers and
files, may authorize the destruction of or other disposition
of those nonjudicial public records, documents,
instruments, books, papers and files hereafter described on
the conditions hereinafter set forth in Exhibit "A"; and
Page 1 of 5
(2) This resolution may be amended from time to time by
additions, deletions, or amendments thereto by further
resolution of this Board which shall make specific
reference hereto and incorporate all the provisions hereof
unaffected by said amendments.
PASSED AND ADOPTED try the Board of Supervisors of the County of Butte,
State of California, this 13thday of~pri~ 1999 by the following vote:
AYES: Supervisors Beeler, Houx, Josiassen, Davis and Chair Dolan
NOF,S: None
NOT VOTING: None
NO"1 PRESENT: None
Jane Dolan, Chair
ATTEST:
John S. Blacklock, Chief Administrative Officer
And Clerk of the Board of Supervisars
,__
_,
Page 2 of 5
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EXHIBIT "A"
BUTTE COUNTY
PERS Oh1NEL DEPAETl~~IENT
RECORDS RETEEEIOE
SCHEDULE
Page 3 of 5
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