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Home My WebLink About99-116~3C~A#~D ~F vUPERVISC~RS COUh1TY C1F @UTTE, vTATE QF CAUFQRNIA ~E~solufion N~.99-116 RESOLD"PION AUTIIORI7,ING E~ECUT'ION OF PROGRAI<I SUPPLEMENT' NO. 0078, REV. 0, TO ADMINISTERING AGENCY -STATE AGREEMENT NO. 000486 EFFECTIVE JUNE 24, 1999, FOR STATE FUNDED PROJECTS NEAL ROAll RECONSrTRUCTION FROM 3 MILES TO 5 MII,F.,S EAST OF STATE ROUTE 99 PROJECT NO. RPL-5912 (032) BE IT RESOLVED by the Board of Supervisors of the County of Butte, State of California, as follo~~s: That said County approve Program Supplement No. 0078, Rev. 0, to Administering Agency-State Agreement No. U00486, effective June 24, 1999, for State Funded Projects in Butte County and the Chair of the Board be authorized to execute said supplement on behalf of said County. Supplement No. 0078, Rev. 0, provides for funding for reimbursement of preliminary engineering costs for Neal Road Reconstruction from 3 miles to 5 miles east of State Route 99; Projeet No. RPL 5912 (032). 2. That the Clerk of this Board be authorized to attach a certified copy of this Resolution to Program Supplement No. 0078, Rev. 0. PASSED AND ADOPTED by the Board of Supervisors of the County of Butte, State of California, this 24Th day of August , 1999, by the following vote: AYES: Supervisors Beeler, Houx, Josiassen, Davis and Chair Dolan NOES: None ABSENT: None NOT VOTING: None ." l \~ "^~ Chair, Board of Supervisors County of Butte, State of California ATTEST: John S. Blacklock, Chief Administrative Officer and Clerk of the_Board gyy. _... Clerk/De , uty PROGRAM SUPPLEMENT NO. Q'78 Date:lr~ly I3, 1999 to Location : 03-BllT-0-CR ADMINISTERING AGENCY-STATE AGREEMENT Project Number: KPL-5912(032) FOR STATE E'UNDED PROJECTS NO. 000486 E.A. Number:03-452964 Locode:5912 This PRf~GRAM SUPP[.~EMENT, effective 06124/1999, is hereby incorporated into the Administering Agency -State Agreement No. 000486 for State Funded Projects entered into between the ADMINISTERING AGENCY and the STATE on l / and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Kcsolution No. 99-116 appro~'ed by the ADMINISTERING AGENCY on 8j24/99 (See copy attached}. The ADMINISTERING AGENCY further stipulates that as a condition to payment of funds encumbered to this project, it accep~s and will comply ~~-ith the Special Covenants and Conditions set forth on the following pages. PROJECT LOCATION: on Neal Raad from 3 miles to 5 miles cast of SR 99 - PPNO 01,54 - SB45 TYPE OF WORK: Road Reconstruction Estimated Cost State Funds Matching Funds ;~4r,000.00 S"I'r1TE X47,000.00 LOCAL $0.00 50.00 OTHER °~O.UO BUTTE COUNTY By ~~~_~-`- *. D Title t A1r~ust 24. 1999 i Chair, Board of Supervisors STATE OF CALIFORNIA Department of Transportation By Chief, Office of Local Programs Project Implementation Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Offic r ~ X47,000.00 t~~rj~ 4f`~,~~~(/ ~/ _ G~~ Date ~ ~ j~ S Chapter Statutes Item Year ~ Program' BC Category Fund Source AMOJNT 324 1998 2660-101-042 98-99( ~2'0.30,600Y~?` N 262042 042-'I' 47,000.00 Program Supplement 00-0486-078- SERIAL Page 1 of 3 03-BUT-O-CR R PL. 5912(032) 07113!1990 SPECIAL COVENANTS OR REMARKS 1. The Local Agency will reimburse the State for their share of costs for work requested to be performed by the State. 2. This PROJECT is programmed to receive funding from the 1998 State Transportation Improvement Program (STIP), as amended. Funding may be provided under one or more components. A component(s) specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per component { s) . This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component{s) allocated. The start of reimbursable expenditures is restricted to the later of either 1) the effective date of the Master Agreement, 2)the effective date of the PROGRAM SUPPLEMENT, or 3)the effective date of the component specific allocation. 3. STATE and ADMINISTERING AGENCY agree that additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE approved Allocation Letter and Finance Letter. ADMINISTERING AGENCY agrees that STATE funds available for reimbursement will be limited to the amount allocated by the California Transportation Commission (CTC) and/or the STATE. 4. This PROJECT is subject to the timely use of funds provisions enacted by Senate Bill 45 {SB 45}, approved in 1997, and subsequent CTC guidelines and State procedures approved by the CTC and STATE, as outlined below: Funds allocated for the environmental & permits, plan specifications & estimate, and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated. Funds allocated for the construction component are subject to an award deadline and contract completion deadline. ADMINISTERING AGENCY agrees to award the contract within 12 months of the construction fund allocation and complete the construction or vehicle purchase contract within 36 months of award. Program Supplement00-0486-078- SERIAL Page 2 of 3 .3-liuT-0 ('R RFL-5912{032) 07i 13i 1)99 SPECIAL COVENANTS OR REMARKS 5. Upon ADMINISTERING AGENCY request, the CTC andfor STATE may approve supplementary allocations, time extensions, and fund transfers between camponents. An approved time extension will revise the timely use of funds criteria, outlined above, for the camponents} and allocation (s} requested. Approved supplementary allocations, time extensions, and fund transfers between components, made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof. Documentation for approved supplementary allocations, time extensions, and fund transfers between camponents, will be a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate. 6. This PROJECT will be administered in accordance with the CTC STIP guidelines, as adopted or amended, and the STATE Procedures far Administering Local Grant Projects in the State Transportation Improvement Program (STIP} the Local Assistance Program Guidelines, and the Local Assistance Procedures Manual. The submittal of invoices for project costs shall be in accordance with the above referenced publications and the following. 7. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits, plans specifications & estimate, and right-of-way costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion to make the final payment to the contractor and prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment. 8. All funding obligations of STATE under the conditions of this PROGRAM SUPPLEMENT are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this PROJECT. Funding and reimbursement are available only upon the passage of the State Budget Act containing these STATE funds. Program Supplement00-0486-078- SERIAL Page 3 of 3