HomeMy WebLinkAboutA011017 BUTTE COUNTY
MEMBERS OF THE BOARD
BOARD OF SUPERVISORS
BILL CONNELLY,CHAIR,DISTRICT 1
'
REGULAR MEETING AGENDA LARRY WAHL,DISTRICT 2MAUREENKIRK,DISTRICT3
.IAN UARY 10, 2017 STEVE LAMBERT,DISTRICT 4
C A L V r 0 R N I A DOUG TEETER,DISTRICT 5
10:00 AM
PAUL HAHN
CHIEF ADMINISTRATIVE OFFICER MEETING LOCATION BRUCE ALPERT,COUNTY COUNSEL
CLERK OF THE BOARD BOARD OF SUPERVISORS CHAMBERS
25 COUNTY CENTER DRIVE,SUITE 205
OROVILLE,CALIFORNIA 95965-3380
1. CALL TO ORDER
Pledge of Allegiance
Observation of a Moment of Silence
1a. Board of Supervisors Organization for 2017
Election of Board Chair
Election of Board Vice Chair
2. CORRECTIONS AND/OR CHANGES TO THE AGENDA
3. CONSENT AGENDA
3.01 Pine Creek Cemetery District Request to Replace the Biennial Audit with a Biennial Review -
Approval is requested for future audits of the Pine Creek Cemetery District to be replaced by a
biennial review with an audit performed on the 5th year. Government Code§26909(c)(1)allows
special districts, with unanimous approval of the governing board of the district and unanimous
approval of the County Board of Supervisors, along with the recommendation of the County
Auditor-Controller, to replace the annual audit with a financial review. The district board
approved this request on November 26, 2016. The Butte County Auditor-Controller's office
approves replacing the current process of submitting a biennial audit with a new process of a
biennial review combined with a required audit performed on the 5th year—action requested—
APPROVE BIENNIAL REVIEWS OF THE PINE CREEK CEMETERY DISTRICT WITH AN AUDIT
PERFORMED ON THE FIFTH YEAR. (Auditor—Controller)
3.02 Amendment to Agreement with Progress House - Progress House is a drug rehabilitation facility
where persons suffering from chemical dependency can re-establish their lives in a structured,
private residential facility. Progress House specializes in residential, short-term (30 days or less)
and residential, long-term (30 days or more) substance abuse treatment programs. Approval is
requested to amend the agreement with Progress House to increase residential housing needed
for client placements through Fiscal Year (FY) 2016-17. There is no change in rates. The term of
this agreement will remain July 1, 2016 through June 30, 2017.The maximum financial obligation
under this agreement shall not exceed$44,950(this is an increase of$20,030)—action requested
—APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIRTO SIGN.(Behavioral Health)
Page 1
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JANUARY 10,2017
3.03 Budget Adjustment- Debt Service -The County utilizes a debt service fund to capture long-term
debt activity for all governmental fund types.A separate fund,the Pension Obligation Bond Debt
Service Fund, was created to separate regular debt activity from that of pension obligations. A
recent reconciliation identified $732,000 in additional funds that should have been transferred
when the Pension Obligation Bond Fund was created. Staff recommends a budget adjustment to
allow for the transfer of funds from the Debt Service Fund to the new fund created to account
for the 2004 Pension Obligation Bonds. There is no impact to the General Fund — action
requested—APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (County Administration)
3.04 Budget Adjustment - FY 2016-17 Homeland Security Grant Program (HSGP) - The Board of
Supervisors authorized the Emergency Services Officer to apply for funding under the FY 2016-
17 HSGP.The Governor's Office of Emergency Services has approved the grant application in the
amount of $303,831. The Department requests that the grant funds be appropriated for the
following purposes: $9,394, traffic signaling devices for City of Gridley Police Department;
$22,000, portable message board for Butte County Public Works, $90,000; thermal imaging
cameras for Chico Fire and CAL FIRE/Butte County Fire; $49,407, security camera system for
Chico Police Department; $33,300, incident response equipment for Hazmat Team and Butte
Interagency Response Group; $13,000, portable radios for Town of Paradise Public Works;
$29,656, interoperable communications equipment for Town of Paradise Police Department;
$25,000, CAD to CAD connection between Chico Fire and Butte County Fire; $16,882, county-
wide training; and, $15,192, grant management and administration — action requested —
APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (County Administration)
3.05 Resolution and Budget Adjustment - Hazard Mitigation Grant Program Phase One - The Butte
County Office of Emergency Management submitted a Notice of Interest(NOI)to the Governor's
Office of Emergency Services (Cal OES) through the Hazard Mitigation Program for the Hazard
Mitigation Grant DR-4240(California 2015 Fire Siege). Butte County has been approved for grant
funding to begin Phase One, which includes identification and assessment of qualified residents
for replacement of outdated eave vents in their homes, and submittal of a list of potential
properties to the State. The grant amount for Phase One is $13,652 and requires a 25% match,
of which the County will be responsible for $1,706.50. The Department is exploring outside
revenue sources for meeting the match, though the Department's budget has sufficient
appropriations for the match if no other source is identified — action requested — 1) APPROVE
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) APPROVE BUDGET ADJUSTMENT
(4/5 VOTE REQUIRED). (County Administration)
3.06 Consolidated Development Impact Fee Report for FY 2015-16- Pursuant to Government Code §
66006(b), the Butte County Consolidated Development Impact Fee Report for FY 2015-16 has
been available for Board and public review in the Office of the Clerk of the Board since December
21, 2016.The report includes both County Department and Special District Development Impact
Fee Fund information and findings. Government Code §66001(d) sets forth the requirements of
findings the Board must make in the fifth year following the first deposit into a fund and every
fifth year thereafter regarding amounts remaining in that fund. Department heads and special
district managers are responsible for the five-year findings required for their Development
Impact Fee Funds — action requested — 1) REVIEW AND ACCEPT THE REPORT; AND 2) MAKE
FINDINGS AS DETAILED IN THE REPORT FOR EACH OF THE REQUIRED FUNDS AS SET FORTH IN
GOVERNMENT CODE §66001(d). (County Administration)
Page 2
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JANUARY 10,2017
3.07 FY 2016-17 Services Agreement Between the Butte County Superior Court and the County of
Butte -The Butte County Superior Court and the County of Butte acknowledge that pursuant to
Government Code § 77212(d)(1), all services, excluding Court security, provided by the County
to the Court and the Court to the County are identified in the new agreement, which identifies
the services to be provided, the method of service delivery, the term of the agreement, the
anticipated service outcomes, and the cost of the services to be provided. The FY 2016-17
agreement contains similar services,charges,and payment methods as in previous Years—action
requested — APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (County
Administration)
3.08 Approval of Board Minutes - Submitted for approval are the minutes for the December 6, 2016
Board of Supervisors regular meeting — action requested - APPROVE BOARD MINUTES AND
AUTHORIZE THE CHAIR TO SIGN. (County Administration)
3.09 Memorandum of Understanding (MOU) with the Butte County Superior Court for Alternate
Dispute Resolution Services - The Butte County Superior Court collects funds for an Alternate
Dispute Resolution program through a portion of filing fees. BY law, these funds are received by
the County, and are to be used to provide alternate dispute resolution services at the Court.The
County used to contract directly with Legal Services of Northern California to operate the
program in conjunction with the Court. Starting January 1, 2017,the Court will contract with Cal
Northern School of Law directly, and the County will enter into a one-year MOU with the Court
to provide the funding for the program.The cost of the service shall not exceed$50,000 annually
and will continue to be funded by a dedicated portion of filing fees—action requested—APPROVE
THE MOU AND AUTHORIZE THE CHAIR TO SIGN. (County Administration)
3.10 Amendment to Contract with Exemplar Human Services, LLC for Management Monitoring
Reports and Services - Approval is requested for a contract amendment with Exemplar Human
Services, LLC for the provision of monitoring reports and services that enable the County to
access and utilize key performance outcome data related to Eligibility and Employment
operations for all levels of the organization. The contract amendment is necessary due to
continued need for these services beyond the original agreement completion date. The contract
amendment extends the term for five months, through June 30, 2017, and adds $95,000, for a
maximum payable amount of$576,000—action requested—APPROVE CONTRACT AMENDMENT
AND AUTHORIZE THE CHAIR TO SIGN. (Department of Employment and Social Services)
3.11 Resolution Recognizing Employment and Eligibility Staff Week-The Director of Employment and
Social Services requests the Board of Supervisors adopt a resolution recognizing the week of
January 23, 2017 through January 27, 2017 as Employment and Eligibility Staff Week — action
requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Department of
Employment and Social Services)
3.12 Capital Asset Surplus -The District Attorney's Office requests the Board of Supervisors declare
surplus the following audio/visual/security equipment and computer equipment capital assets
that have become obsolete and are no longer used:two Toshiba computer voice stress analyzers;
three Hewlett Packard Proliant DL380 servers; and, a Hewlett Packard Designjet T1100PS printer
— action requested — DECLARE CAPITAL ASSETS SURPLUS TO THE NEEDS OF THE COUNTY.
(District Attorney)
Page 3
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JANUARY 10,2017
3.13 Contract with Gager Distributing for Jail Facilities Supplies and Services -The County issued an
invitation for bids from qualified firms to provide monthly services, maintenance, and supplies
for industrial appliances in the Jail facilities. Staff recommends that the Board execute a 5-year
contract not-to-exceed$200,000 with Gager Distributing, Inc.,a Chico based firm,which was the
only firm to respond. The contract includes provision for chemical supplies and routine
maintenance on dish and linen washers necessary to ensure health and safety standards are
properly maintained—action requested —APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO
SIGN. (General Services)
3.14 Contract with Robertson Erickson Civil Engineers & Surveyors for Improved Accessibility at 7
County Center Drive -As part of the County's commitment to improve accessibility, the budget
includes a project to repair and improve the path of travel and parking lot accessibility at 7
County Center Drive in Oroville. Staff recommends that the Board execute a contract that is not-
to-exceed $15,530 with Chico based Robertson Erickson Civil Engineers & Surveyors for
surveying, design, and construction administration services for the project—action requested—
1) APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPOINT THE GENERAL
SERVICES DIRECTOR AS OFFICER OF THE PROJECT. (General Services)
3.15 Resolution to Amend the Salary Ordinance-The Department of Human Resources has prepared
a resolution to amend the Salary Ordinance for the following departments:
SHERIFF-CORONER: The Sheriff's Department requests to add one(1) Investigative Assistant for
increasing investigative duties in the Coroner's Office. This addition will initially increase the
allocated positions in the department by one (1). The position will be filled with an internal
recruitment and the resulting vacancy will be eliminated at a future Board meeting. There will
be no impact on the General Fund.
WATER AND RESOURCES CONSERVATION: The Water and Resources Conservation Department
requests to add one (1) Administrative Analyst, Associate position. This addition will initially
increase the allocated positions in the department by one (1). The position will be filled with an
internal recruitment and the resulting vacancy will be eliminated at a future Board meeting.
There will be no impact on the General Fund — action requested — ADOPT RESOLUTION AND
AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
3.16 Resolution in Recognition of Loraine Gomez Upon her Retirement -Approval is requested for a
resolution in recognition of the retirement of Loraine Gomez, Senior Administrative Assistant of
Information Systems—action requested —ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO
SIGN. (Information Systems)
Page 4
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JANUARY 10,2017
3.17 Library Budget Adjustments - The Library has an agreement with the Alliance for Workforce
Development to fund a portion of two new extra-help employees. The program supports
persons who previously gained job training experience at the Library as volunteers under a
partnership program with the Department of Employment and Social Services. The Library is
requesting a budget adjustment to increase appropriations and revenue related to this program.
An additional budget adjustment is requested to increase appropriations in the Library's non-
operating fund to accept$34,000 in donations from the Chico Friends of the Library to construct
a makerspace in the Chico Branch library as part of on-going remodeling and install a ceiling-
mounted digital projector in the meeting room. A makerspace is a collaborative workspace for
creating, learning, exploring, and sharing that uses high-tech and no-tech tools. The budget
adjustment also re-appropriates expenses and revenues to the Library's non-operating fund to
offset revenue from the Chico and Paradise Friends of the Library for projects that were re-
budgeted in FY 2015-16 but will be completed in FY 2016-17. — action requested — APPROVE
BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (Library)
3.18 Letter of Agreement with the City of Chico for Disposal/Exchange of Dewatered Sewage Bio-
Solids and Landfill Liquids - For the last several years, the Department of Public Works and City
of Chico Public Works Department have operated under a letter agreement which establishes a
formula of exchange for the disposal of Neal Road Recycling and Waste Facility's (NRRWF)
septage supernatant and the City's Water Pollution Control Plant(WPCP)treated bio-solids. The
Department requests authorization to enter into a letter agreement with the City of Chico for FY
2016-17. With recent rainfall, the septage supernatant impoundment, which was emptied this
past summer, is filling again and removal and disposal of liquids needs to commence. The terms
as proposed are the same as in previous years.The liquid disposal rate is set at$0.10 per gallon
and the rate for solid waste disposal is set at $42.11 per ton. The formula provides the disposal
cost for the WPCP's bio-solids is converted to a "credit" for an equivalent amount of septage
supernatant the NRRWF can dispose. Septage supernatant exceeding the agreed exchange
amount (credit) is subject to liquid disposal fees. The Department estimates 4 million gallons of
septage supernatant and leachate may be delivered to Chico's Water Pollution Control Plant as
plans to decommission the NRRWF septage supernatant impoundment are implemented.
Disposal fees could reach $340,000. The Department requests the Board of Supervisors
authorize the Director of Public Works to execute a letter of agreement with the City of Chico—
action requested —APPROVE AGREEMENT AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO
SIGN. (Public Works)
3.19 Contract Amendment with Synagro for De-watering of Septage Biosolids at the Neal Road
Recycling and Waste Facility - On June 16, 2016, the Board of Supervisors approved a contract
with Synagro for removal of biosolids from the septage impoundments at the Neal Road
Recycling and Waste Facility. Synagro removed approximately 2,100 dry tons this past summer.
An estimated 4,500 dry tons remain in the primary impoundments. Removing the remaining
solids from the impoundments will require two additional years of de-watering. As SVnagro's
costs were substantially lower than the other proposals (SVnagro's costs were 42% lower than
the next low bid), staff requested a new proposal for the removal of an additional 3,000+tons of
biosolids in the summer of 2017. Synagro requested a 3% increase in costs to account for
increased costs of operation. Staff finds the increase reasonable and recommends approval of
the Amendment. Synagro proposes to commence de-watering activities for Contract
Amendment 1 in June 2017. The term of Contract Amendment 1 is one year and the fixed
amount is$1,295,000—action requested—APPROVE CONTRACT AMENDMENT AND AUTHORIZE
THE CHAIR TO SIGN. (Public Works)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JANUARY 10,2017
3.20 Authorization to Award Contract to Anderson Dragline, Inc. for Neal Road Recycling and Waste
Facility Module 5 Phase A Base Liner Installation - The Module 5 Phase A Base Liner Project
includes installation of base liner components, a leachate collection system, and a landfill gas
collection system at the Neal Road Recycling and Waste Facility. Construction is anticipated to
be completed by the end of August 2017. The phase is expected to provide waste disposal
capacity until 2020.The next sequential phase of Module 5 development will commence in 2018.
Advertisement of the Notice to Contractors for the Module 5 Phase A Base Liner Installation
Project for the Neal Road Recycling and Waste Facility was authorized by the Board of
Supervisors at the June 28, 2016 meeting. Bids were opened on November 29, 2016 at 11:00
am. Four bids were received and the lowest bidder was Anderson Dragline, Inc., of Gridley. The
low bid amount was$1,586,120. The bid amount from Anderson Dragline, Inc., is 10.82%above
the engineer's estimate of$1,431,320. The Department has reviewed the bid and other required
documents that were submitted with the bid, and has determined Anderson Dragline, Inc.'s bid
is responsible and responsive to the bid request. A Bid Protest dated December 1, 2016 was
submitted by Wood Bros., Inc., alleging that Anderson Dragline, Inc., failed to list its surveyor as
a subcontractor. The Department reviewed the Bid Protest and determined that surveyors are
not "contractors" as defined in the Business and Professions Code, nor does the California
Contractors State License have a classification for surveyors. Accordingly, it is the department's
opinion,after conferring with County Counsel,that Anderson Dragline, Inc., is not required to list
its surveyor as a subcontractor. The department has notified Wood Bros., Inc., that staff is
recommending denial of their Bid Protest—action requested—1) DENY THE BID PROTEST FILED
BY WOOD BROS., INC.; AND 2) AWARD THE CONTRACT TO THE LOWEST RESPONSIBLE AND
RESPONSIVE BIDDER AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN. (Public Works)
3.21 Budget Adjustment for Fire Protection System Repairs in CSA 128 - Wildflower Estates
Subdivision-CSA 128-Wildflower Estates Subdivision provides drainage, street lighting, and fire
protection services to 30 parcels in the North Chico area. Evidence of an underground water
leak near the fire protection well and pump requires investigation and repair to avoid
degradation of the road and driveway near the leak, as well as wasting of water. A budget
adjustment is necessary to appropriate funds to contract with an underground contractor to
excavate the area, diagnose the problem, and repair the leak. The actual scope of the necessary
repairs will not be known until the pipe is excavated; however, staff anticipate the cost of the
excavation will be less than $10,000—action requested—APPROVE BUDGET ADJUSTMENT(4/5
VOTE REQUIRED). (Public Works)
3.22 Resolution Authorizing Execution of the Program Supplement Agreement to Master Agreement
with Caltrans — On June 19, 2009, the Board approved the Master Agreement No. 002485 for
State and Federal-Aid Projects with the State Department of Transportation (Caltrans). With the
approval of the agreement in 2009, the Board of Supervisors adopted a resolution authorizing
the Director of the Department of Public Works to execute and submit Program Supplements to
the Master Agreement for all future projects. This was necessary to process the Program
Supplements in an expeditious manner as projects came about. In recent Years, Caltrans has
begun requiring resolutions authorizing the Director to sign the Program Supplement Agreement
for each individual project. The Department of Public Works recently received the Program
Supplement Agreement No. OP17 Rev. 000 for the Las Plumas/Lincoln Boulevard Safe Routes to
School Improvement Project ATPL-5912(107). The project will close gaps in sidewalks on Las
Plumas Avenue from Oakdale Heights School to Lower Wyandotte Road and on Lincoln
Boulevard to the end of the current sidewalk project to Monte Vista Ave — action requested —
ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)
Page 6
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JANUARY 10,2017
3.23 Letter of Support for Butte County Resource Conservation District Timber Regulation and Forest
Restoration Fund Grant - The Department of Public Works has been working with the Butte
County Resource Conservation District (BCRCD) and the Redding Office of the Regional Water
Quality Control Board to identify and solve challenging roadway issues in eastern Butte County.
The BCRCD is writing a grant application to the Timber Regulation and Forest Restoration Fund
Grant Program for a grant to produce an inventory of the gravel and native surfaced roads in
eastern Butte County. The inventory will help the County meet its obligations to comply with
the Clean Water Act. Powellton Road has been identified as a concern due to off-site transport
of sediment into the waterways during rain events. A portion of the road lies uphill and adjacent
to Little Butte Creek. As a part of the grant,the BCRCD will assess the road and develop possible
solutions to the problems associated with having a "native surface" road located near
environmentally sensitive areas. The goal is for the design solutions to provide a reduction in
on-going long term maintenance costs. The grant requires a 25% local match of funds. The
Department is proposing to assist in meeting this match using a combination of in-kind funds
including labor, equipment, and materials in the amount of $99,000, as well as direct cash
payments from the Road Fund in the amount of$100,000. A letter of support is required from
Butte County in order for the Department to participate in this project and enhance the BCRCD's
chance of securing the grant—action requested—APPROVE LETTER AND AUTHORIZE THE CHAIR
TO SIGN. (Public Works)
3.24 Professional Services Contract with Bender Rosenthal, Inc. for Right of Way Services on the East
Gridley/Larkin Road Signal - The Department of Public Works recently issued a Request for
Qualifications (RFQ) to establish a list of qualified firms to provide Right of Way services for the
various construction projects currently slated for construction.The RFQ process established a list
of three firms with the necessary qualifications to perform this type of work. The East
Gridley/Larkin Road Signal project is nearing completion of the environmental review phase;the
next phase is the acquisition of right of way for the project. The Department requested cost
proposals from the three qualified firms to provide specific right of way negotiation and appraisal
services. All three firms provided cost proposals and the firm with the lowest proposal was
Bender Rosenthal, Inc., (BRI).The cost summary is as follows: BRI-$28,500; Dokken Engineering,
Inc. - $32,919; and Associated Right of Way Services, Inc. - $54,500. The Department of Public
Works requests approval of a contract for Right of Way Services with BRI for services related to
the East Gridley/Larkin Road Signal Project. The scope of this agreement includes appraisals,
review appraisals, along with acquisition of right of way and temporary construction easements
from four different property owners. The term of the contract is three years, with a not-to-
exceed amount of $28,500 — action requested — APPROVE CONTRACT AND AUTHORIZE THE
CHAIR TO SIGN. (Public Works)
Page 7
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JANUARY 10,2017
3.25 Resolution Giving Notice of Hearing to Vacate a Portion of the Public Right of Way in the Western
Pacific Addition to Oroville-The Department of Public Works has received a petition to vacate a
portion of a public alley in the Western Addition of Oroville. The proposed alley to be vacated is
the portion of the alley between Reicker Avenue and Incline Avenue, east of the common
westerly boundary of lots 7 and 14 in Block 56 of the Western Pacific Addition to Oroville. This
alley was created by an antiquated map of the Western Pacific Addition to Oroville, recorded in
Book 4 of Recorded Maps on Page 16, on November 14, 1905. The map was approved by the
Board of Supervisors and the streets and alleys were accepted for the public benefit as
thoroughfares. Since the alley was accepted on behalf of the public, there is public interest in
this alley. The alleys in this area are not County maintained, and the property owner alongside
this alley has requested the County vacate this alley to allow the strip to be added to his parcels.
The Property owner originally applied to construct a storage building on his property,which was
comprised of several parcels. The new building was to be placed across one of the existing
property lines so he needed to process a merger. During the staff review of the parcel history, it
became evident that one of the existing buildings was placed partially in the alley area which he
did not own. To rectify this errant placement of an existing building,staff suggested the applicant
apply for the abandonment. The Department of Public Works does not object to the vacation of
this alley, and there are no public utilities with current or planned facilities in the area. The
vacated portion of this alley will be Quit Claimed to the following parcels:APN 033-088-003,004,
005, 006, & 007; all owned by Mr. Neher. This proposed abandonment was reviewed by the
Planning Commission on December 8, 2016, and the determination was made that this request
is in conformance with the Butte County General Plan—action requested—ADOPT RESOLUTION
AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)
3.26 Amendment to Contracts with Broadcast Microwave Services, Inc. for Computer Aided
Dispatch/Records Management System - For over twelve years, the Sheriff's Office has utilized
the services of Broadcast Microwave Services, Inc. (Previously Hubb Systems, dba Data 911) to
provide the Sheriff's Emergency Dispatch Center with Computer Aided Dispatch (CAD) and a
Report Management System (RMS). In August 2011, General Services approved the
standardization request for continuance with Data 911 due to the equipment costs and
manpower investment in utilizing such a critical system. On May 25, 2016, the Board approved
another contract extension, for six-months, to allow the Sheriff's Office to complete a Request
for Proposal (RFP) for CAD and RMS services. The RFP is complete and a new provider was
selected. The Sheriff's Office is currently in contract negotiations and anticipates bringing a new
contract for services to the Board in January. The selected vendor and County staff concur that
data migration and implementation of the new system will take 9-10 months; thus, the Sheriff's
Office is requesting an additional year extension to the existing contract to allow for ample time
to properly implement and train staff on the new operations critical system. The contract
amendment proposes to increase the contract by $119,951.73 for one year through December
31, 2017. This increases the maximum payable for six and a half years to $682,948.72.
Additionally,the Sheriff's Office provides other public safety agencies access to the state criminal
computer system via a second Broadcast Microwave Services, Inc. contract that is in the sixth
year. The proposed contract has a six-and-a-half-year maximum payable of $13,655.60 (an
increase of$2,076.77)through December 31, 2017. The agencies serviced are the Butte County
District Attorney's Office, Butte County Fire, BINTF, and Probation. Broadcast Microwave
Services directly invoices each user agency for on-going use of the system thus this expense does
not flow through the Sheriff's Office —action requested —APPROVE CONTRACT AMENDMENTS
AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff-Coroner)
Page 8
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JANUARY 10,2017
3.27 Contract for Optometry Services for Inmates - The Sheriff's Office completed a Request for
Proposal for optometric services for inmates and no one responded. The Sheriff's Office then
requested the current provider of vision examinations and eye glasses for inmates to consider a
contract for services. Dr. Carlson, located in Oroville,agreed to continue to provide inmates eye
services under the contract. The proposed contract for services is a five-year contract with a
maximum payable of $24,900 for the term of the contract — action requested — APPROVE
CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff-Coroner)
3.28 Resolution Declaring Unclaimed Monies Held in the County Treasury to be Property of the County
of Butte - California Government Code § 50050 provides that unclaimed monies, including
estates of deceased without known heirs,which remain in the County Treasury for at least three
(3) Years, may be escheated to the County's general fund after public notice. At the end of the
three-year period, unclaimed items over$15 must be published in a newspaper of county-wide
circulation as notice that these funds will become property of the County if they remain
unclaimed after a specified date, 45-60 days after publication. Once the unclaimed items
become the property of the County, a claim may no longer be submitted. On October 8 and
October 15, 2016, the Chico Enterprise Record and the Oroville Mercury Register published an
official list of unclaimed estates held by the County Treasurer for at least three Years, totaling
$3,011.93. Exhibit A to the Resolution contains the published list— action requested —ADOPT
RESOLUTION AND AUTHORIZE TRANSFER OF UNCLAIMED MONIES TO THE GENERAL FUND.
(Treasurer-Tax Collector)
4. REGULAR AGENDA
4.01 Boards, Commissions, and Committees
A. 2017 Board of Supervisors Committee Assignments—action requested—1)APPOINT BOARD
REPRESENTATIVES TO COMMITTEES AS DETAILED IN THE COMMITTEE ASSIGNMENT TABLE;
2)ALTER ASSIGNMENTS IF NEEDED;AND,3) DISBAND ANY COMMITTEE THAT IS NO LONGER
NEEDED OR IF TASK IS COMPLETE.
B. Appointments to Listed Vacancies
C. District 4 Appointments—Supervisor Lambert submits the following nominations:
Butte County Housing Authority Board - reappoint Larry Hamman as District 4
Commissioner with a term to end January 9, 2021;
Butte County Fair Board—appoint Dax Kimmelshue as the District 4 Member with a term
to end January 7, 2019; and,
Butte County Mosquito and Vector Control District—reappoint Jack Bequette as District
4 Trustee with a term to end December 31, 2021 — action requested — MAKE
APPOINTMENTS.
D. District 5 Reappointment to the Butte County Housing Authority Board —Supervisor Teeter
submits his request to reappoint Kate Anderson as District 5 Commissioner with a term to
end January 9, 2021—action requested—MAKE REAPPOINTMENT.
Page 9
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JANUARY 10,2017
E. Forest Advisory Committee Appointments-The Board of Supervisors established the Forest
Advisory Committee (FAC)to facilitate public involvement and assist the County in its quest
to meet the guiding principles of the Butte General Plan 2030 as it pertains to utilization and
management of public lands. The FAC is comprised of 5 public members and 5 alternates,
and an ex-officio, non-voting member from the Federal/State Land Use Coordinating
Committee. Members Jim Shary (Econ/Tourism) and Vance Severin (Recreation-Motorized)
and Alternates Thad Walker (Econ/Tourism) and Nick Repanich (Recreation-Motorized)
resigned from their positions as of December 31,2016. Vacancy notices were publicly posted
for 10 days as required for these positions and that of Member, Ag/Timber. Letters of
interest for four of the vacated positions were received. At its meeting of October 24, 2016,
the FAC approved a motion to endorse the following slate for appointments to the FAC,
effective January 1, 2017: Member, Economic/Tourism: Thad Walker, term expiring
December 31, 2020; Alternate, Economic/Tourism: Jim Shary, term expiring December 31,
2018 (remainder of vacated Alternate term); Member, Recreation, Motorized: Nick
Repanich, term expiring December 31, 2020; and Alternate, Recreation, Motorized: Vance
Severin, term expiring December 31, 2018 (remainder of vacated Alternate term) — action
requested—MAKE APPOINTMENTS. (Public Works)
F. Reappointments to the Butte County Mosquito and Vector Control District—The term of Carl
Starkey, District 2 Seat, expired on December 31, 2016. The Butte County Mosquito and
Vector Control District has requested that Mr. Starkey be reappointed to a four-year term
expiring December 31, 2021 —action requested — MAKE REAPPOINTMENT. (Other— Butte
County Mosquito and Vector Control District)
G. Board Member/Committee Reports and Board Member Comments
(Pursuant to California State law,the Board is prohibited from taking action on any item not listed on the agenda)
4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer
4.03 General Plan Follow-Up and Implementation by Director of Development Services
4.04 Items Removed from the Consent Agenda for Board Consideration and Action
4.05 Successor Salary and Benefits Resolution,Confidential Employees Unit and Resolution Amending
the Salary Ordinance - Staff presents a new Salary and Benefits Resolution for the Confidential
Employees Unit which will supersede and replace the existing resolution. This new resolution
includes compensation increases of 3% effective December 3, 2016, 3% effective December 2,
2017, and 3% effective December 1, 2018. This resolution also includes another increase of 1%
effective January 14, 2017, in exchange for a reduction in the health contribution of$81/month
(also effective January 14, 2017). Further, this resolution includes language which changes the
manner in which "cash back" (compensation eligible employees receive who choose not to
participate in County sponsored health) is paid; changing it from being paid over 24 pay periods
to 26 pay periods. Concurrent with the adoption of the successor Resolution, "Section 28F-
Confidential Employees" of the Salary Ordinance needs to be amended to reflect the wage
increases (Effective December 3, 2016, January 14, 2017, December 2, 2017, and December 1,
2018) that are included in the resolution — action requested — 1) ADOPT THE SUCCESSOR
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN;AND 2)ADOPT THE RESOLUTION TO AMEND
THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JANUARY 10,2017
4.06 Successor Salary and Benefits Resolution, Executive Assistant and Resolution Amending the
Salary Ordinance - Staff presents a new Salary and Benefits Resolution for the Executive
Assistant, County Supervisor classification which will supersede and replace the existing
resolution. Changes proposed in this resolution include an increase in compensation of 1% on
January 14, 2017, 3% December 2, 2017, and 3% on December 1, 2018. Further, this resolution
includes language which changes the manner in which "cash back" (compensation eligible
employees receive who choose not to participate in County sponsored health) is paid; changing
it from being paid over 24 pay periods to 26 pay periods. Concurrent with the adoption of the
successor Resolution,"Section 29C-Appointed Officials with Bi-Weekly Range Assignment"of the
Salary Ordinance needs to be amended to reflect the wage increases(Effective January 14, 2017,
December 2, 2017, and December 1, 2018) for the Executive Assistant, County Supervisor
classification,that are included in the resolution—action requested—1)ADOPT THE SUCCESSOR
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN;AND 2)ADOPT RESOLUTION AND AUTHORIZE
THE CHAIR TO SIGN. (Human Resources)
4.07 Successor Salary and Benefits Resolution, Non-Represented Classifications and Resolution
Amending the Salary Ordinance - Staff presents a new Salary and Benefits Resolution for the
Non-Represented Classifications which will supersede and replace the existing resolution. This
new resolution includes compensation increases of 3% effective December 3, 2016. This
resolution also includes another increase of 1% effective January 14, 2017, in exchange for a
reduction in the health contribution of$81/month (also effective January 14, 2017). Further,this
resolution includes language which changes the manner in which "cash back" (compensation
eligible employees receive who choose not to participate in County sponsored health) is paid;
changing it from being paid over 24 pay periods to 26 pay periods. Concurrent with the adoption
of the successor Resolution, "Section 28L-Non-Represented Classifications" of the Salary
Ordinance need to be amended to reflect the wage increases (Effective December 3, 2016 and
January 14, 2017) that are included in the resolution. — action requested — 1) ADOPT THE
SUCCESSOR RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN;AND 2)ADOPT RESOLUTION AND
AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
5. PUBLIC HEARINGS AND TIMES ITEMS(NONE)
6. BOARD OF SUPERVISORS PUBLIC COMMENT
Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five
minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from
taking action on any item not listed on the agenda.
RECESS
Recess as the Butte County Board of Supervisors and convene as the In-Home Supportive Services Public
Authority Board.
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JANUARY 10,2017
IN-HOME SUPPORTIVE SERVICES
PUBLIC AUTHORITY BOARD
AGENDA
JANUARY 10, 2017
1. CALL TO ORDER
2. CONSENT AGENDA
2.01 Appointments tot he In-Home Supportive Services Advisory Committee—On December 19,2000,
the Board of Supervisors established the Butte County In-Home Supportive Services (IHSS)
Advisory Committee. Eleven members were appointed in accordance with Welfare and
Institutions Code § 12301.3. Membership must include a combination of IHSS recipients,
providers, community/agency members and/or county staff. The members of the IHSS Advisory
Committee serve staggered terms. The Advisory Committee is recommending the appointment
of Ms. Karen Ely(Program Manager, Butte County DESS,Adult Services)to fill a recently vacated
county representative position, with a term to expire December 31, 2019 —action requested —
MAKE APPOINTMENTS. (Department of Employment and Social Services)
2.02 Reappointments to the In-Home Supportive Services Advisory Committee — On December 19,
2000,the Board of Supervisors established the Butte County In-Home Supportive Services (IHSS)
Advisory Committee. Eleven members were appointed in accordance with Welfare and
Institutions Code § 12301.3. Membership must include a combination of IHSS recipients,
providers, community/agency members/and or county staff. The members of the IHSS Advisory
Committee serve staggered terms. The Advisory Committee is recommending the
reappointment of Ms. Dorothy Churchill (recipient), Mr. Domenic Console (provider), and Ms.
Sarah Okumbe (provider), with terms to expire December 31, 2019 —action requested — MAKE
REAPPOINTMENTS. (Department of Employment and Social Services)
2.03 Amendment to Agreement with Pan American for Health Insurance Policy and Administrative
Services - The Butte County Public Authority and California United Healthcare Workers have
agreed to amend the existing health plan contract for the In-Home Support Service (IHSS)
workers. The term of the new plan is February 1, 2017 through January 31, 2018. The cost
remains the same as the existing plan, which is $281/month for each eligible provider up to a
cap of 525 providers, with a not-to-exceed cost of $1,770,300 for the 12-month term. The
revised term of the agreement is February 1, 2015 through February 1, 2018 with a maximum
amount not to exceed of $5,310,900 (an increase of $1,770,300 for FY 2017-18) — action
requested— 1)APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN;AND
2) AUTHORIZE THE DEPARTMENT OF EMPLOYMENT AND SOCIAL SERVICES DIRECTOR, IN HER
CAPACITY AS THE EX-OFFICIO IHSS PUBLIC AUTHORITY DIRECTOR,TO SIGN ALL ADMINISTRATIVE
DOCUMENTS WHICH ARE NECESSARY TO IMPLEMENT THE REVISED INSURANCE PROGRAM.
(Human Resources)
2.04 Resolution Regarding the In-Home Supportive Services Public Authority Salary Plan - The
Department of Human Resources is requesting to increase the salary for the Public Authority
Supervisor for the Butte County In-Home Supportive Services (IHSS) Public Authority by: 4%-
Effective December 3, 2016, 3%-Effective December 2, 2017, and 3%-Effective December 1,
2018. These increases mirror what similarly situated County employees received through
contract negotiations per language in the individual employee contract — action requested -
ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JANUARY 10,2017
3. REGULAR AGENDA(NO ITEMS)
4. PUBLIC COMMENT
Comments to the In-Home Supportive Services Public Authority Board on issues and items not listed on
the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state
law,the In-Home Supportive Services Public Authority Board is prohibited from taking action on any item
not listed on the agenda.
5. CLOSED SESSION
(To be held contemporaneously with the Board of Supervisors Closed Session)
5.01 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6
Labor Negotiators: Shelby Boston;Jack Hughes; and, Brian Ring
Employee Organization: UDW
ADJOURNMENT
Adjourn as the In-Home Supportive Services Public Authority Board and convene as the Thompson Flat
Cemetery District Board of Trustees.
THOMPSON FLAT CEMETERY DISTRICT
BOARD OF TRUSTEES
AGENDA
JANUARY 10, 2017
1. CALL TO ORDER
2. CONSENT AGENDA
2.01 Thompson Flat Cemetery District- Required Meeting-The Board of Supervisors became the
Thompson Flat Cemetery District Board of Trustees on August 10, 1999. Pursuant to Health
and Safety Code §9029, the Trustees are required to meet at least once every three months.
This meeting satisfies compliance with that code. No action is required. (General Services)
3. REGULAR AGENDA(NO ITEMS)
4. PUBLIC COMMENT
Comments to the Thompson Flat Cemetery District Board of Trustees on issues and items not listed on
the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state
law,the Thompson Flat Cemetery District Board of Trustees is prohibited from taking action on any item
not listed on the agenda.
5. CLOSED SESSION (NO ITEMS)
ADJOURNMENT
Adjourn as the Thompson Flat Cemetery District Board of Trustees and reconvene as the Butte County Board
of Supervisors.
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JANUARY 10,2017
7. BOARD OF SUPERVISORS CLOSED SESSION
(To be held contemporaneously with the In-Home Supportive Services Public Authority Board of Trustees
closed session)
7.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including
Goals, Pursuant to Government Code Section 54957:
1. Agricultural Commissioner
2. Behavioral Health Director
3. Chief Administrative Officer
4. Chief Probation Officer
5. Child Support Services Director
6. County Counsel
7. Development Services Director
8. Employment and Social Services Director
9. Human Resources Director
10. Information Services Director
11. Library Director
12. Public Health Director
13. Public Works Director
14. Water and Resources Conservation Director
7.02 Actual Litigation Pursuant to Government Code §54956.9(d)(1):
1. Glen Hall v. County of Butte; Workers' Comp. Appeals Board Case No. ADJ4065603
(Claim No. CBTE-59089).
7.03 Significant Exposure to Litigation Pursuant to Government Code §54956.9(d)(2):
Two (2) potential cases
7.04 Conference with Labor Negotiator Pursuant to Government Code §54957.6:
Negotiators: Jack Hughes and Brian Ring
Employee Organizations: Teamsters-General Unit;Teamsters-Social Services Workers' Unit;
Butte County Management Employees Association; Butte County
Probation Peace Officers Association; Butte County Probation Peace
Officers Association - Management Unit; Butte County Professional
Employees' Association; Butte County Deputy Sheriff's Association-
General Unit; Butte County Deputy Sheriff's Association -
Management/Supervisory Unit; Butte County Correctional Officers
Association - General Unit; Butte County Correctional Officers
Association -Supervisory Unit; UPEC Local 792 -Skilled Trades Unit;
Butte County Deputy District Attorneys Association -Attorney Unit;
Confidential Unit; Non-Represented Unit
7.05 Conference With Real Property Negotiators Pursuant to Government Code §54956.8:
Property APNs: 040-600-084; 040-600-063; and 040-600-081
Agency Negotiator: Grant Hunsicker
Negotiating Partner Don Swartz, Nance Canyon Partners, LP
Negotiations: Terms and Conditions of Conveyance
Page 14
Butte County Information and Procedures Concerning the Agenda and
Department Heads Board of Supervisors Meetings
Agricultural
Commissioner:
Luis Mendoza Meeting Information:
Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.and are
Diane Brown held in the Board of Supervisors Chambers,County Administration Building,25 County Center Drive,Oroville. At
the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed
Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted
Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board
Behavioral Health: website page
Dorian Kittrell
Agenda Information:
Chief Administrative
Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72
Paul Hahn hours before each meeting,and is available by mail subscription,e-mail subscription,or at the Clerk of the Board
website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to
Chief Probation Officer:
Steve Bordin explain each agenda item (excluding documents that are not a public record within the meaning of the Public
Records Act)are available for your review at the County Administrative Office,the Chico,Oroville,and Paradise
Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of
Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with
Clerk-Recorder-Registrar the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have
of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the
Candace Grubbs Board of Supervisors(excluding documents that are not a public record within the meaning of the Public Records
Act)are available at the Administrative Office upon request.
County Counsel:
Bruce Alpert Agenda Format and Meeting Order:
Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order:
Tim Snellings 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the
District Attorney*: Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in
Mike Ramsey the back of the board room)and give it to the Clerk of the Board (sitting to the right of the Board)or,when the
Chair asks if there is anything anyone would like to remove from the Consent Agenda,stand and approach the
Employment&Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda.
Services:
Shelby Boston 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items
removed from the Consent Agenda are discussed under this section.
Farm,Home&4-H 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are
Advisory: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time
Randall Mutters listed,but will never start before the time listed.
Fire Chief: 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any
Darren Read matter not listed on the agenda. The Board,by law,cannot take action on any matter not listed on the agenda,
but may respond to statements or questions and provide staff direction.
General Services: 5. Closed Session: the Board is authorized,by law,to meet in a closed session in certain circumstances. This area
Grant Hunsicker of the agenda identifies those items that will be discussed during the closed session.
Human Resources:
Pamela Knorr Public Participation:
Information Systems: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow
Art Robison members of the public the opportunity to comment on all matters before the Board. Public participation is limited
to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3.
Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing
Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County
Public Health: Administrative Office,or viewed at the Clerk of the Board website.
Cathy Raevsky
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with
Public Works: special needs should call the Clerk of the Board at 530-538-7631,Monday through Friday,8:00 a.m.to 5:00 p.m.
Dennis Schmidt to request disability-related modifications/accommodations or to request materials in alternate formats. All
Sheriff-Coroner*: requests for special accommodations and/or alternative format documents must be made 48 hours prior to the
Kory Honea meeting.
Treasurer-Tax Collector*: For further information contact the:
Peggy Moak Clerk of the Board of Supervisors
Water&Resource County Administration Office
Conservation: 25 County Center Drive,Suite 200,Oroville,CA 95965
Paul Gosselin 530-538-7631
*Elected Official
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