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HomeMy WebLinkAboutA011216 BUTTECOUNTY MEMBERS OF THE BOARD BOARDOFSUPERVISORS BILL CONNELLY, DISTRICT 1 LARRY WAHL, DISTRICT 2 RMA EGULAR EETING GENDA MAUREEN KIRK, DISTRICT 3 J12,2016 STEVE LAMBERT, DISTRICT 4 ANUARY DOUG TEETER, CHAIR, DISTRICT 5 MEETING LOCATION BOARD OF SUPERVISOR CHAMBERS PAUL HAHN, 25 COUNTY CENTER DRIVE, SUITE 205 CHIEF ADMINISTRATIVE OFFICER/ BRUCE ALPERT, COUNTY COUNSEL OROVILLE, CALIFORNIA 95965-3380 CLERK OF THE BOARD 1.9:00 a.m. - Call to Order Pledge of Allegiance Silence Observation of a Moment of 1a. Board of Supervisors Organization for 2016 Election of Board Chair Election of Board Vice-Chair 2.Corrections and/or Changes to the Agenda 3.Consent Agenda 3.01* Agreement with First 5 Butte County Children & Families Commission - The First 5 Children & Families Commission (Commission) was developed out of Proposition 10, creating funding for early childhood development, health care, parent education, and other programs that improve services for families with children from a prenatal stage through age five. Approval is requested to renew an agreement with the Commission for services in relation to Perinatal Anxiety and Mood Disorder (PAMD) counseling. The Commission currently reimburses the department half of the program's costs in addition to full reimbursement for non-reimbursable Medi-Cal services for PAMD counseling, which is conducted by Northern Valley Catholic Social Service. The agreement is renewing funding for fiscal years (FY) 2015-16 through 2019-20. The total amount of the agreement is $412,891 ($53,550 for FY 2015-16; $101,745 for FY 2016-17; $96,659 for FY 2017-18; $86,993 FY 2018-19; and $73,944 FY 2019-20). Commission funding for this program will be January 1, 2016 through June 30, 2020 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.02* Milhous Children's Services - Milhous Children's Services (Milhous) is a residential treatment facility that has been serving children and adolescents since 1968. Approval is requested for an agreement with Milhous to provide mental health services, specifically for a day treatment intensive program. The term of this agreement will be November 30, 2015 through June 30, 2016. This agreement is replacing the Interim Agreement, which was approved by General Services, and has been in place between Behavioral Health and Milhous since November 25, 2015. The maximum financial obligation under this agreement shall not exceed $40,010.08 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Behavioral Health) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 1 OF 18 3.03* Revenue Agreement with Superior Court of California - Collaborative Justice Courts Substance Abuse Program - Superior Court of California, County of Butte (the Court), has received a grant from the Administrative Office of the Courts for a Collaborative Justice Courts Substance Abuse Focus Program operations in October 2001 and serves men and women 18 and over who have appeared before the criminal court with a misdemeanor or felony charge for drug possession or under the influence charges and are on formal probation as a result of their conviction. Clients who successfully complete the program will earn dismissal of their conviction. Butte County Department of Behavioral Health (BCDBH) provides services to clients of the Treatment Court as a component of this grant. BCDBH requests approval of an agreement with the Court, which will fund a portion of a Behavioral Health position. For the performance of these services, the Court agrees to pay BCDBH up to a maximum compensation of $26,792. The term of this agreement will be July 1, 2015 through August 31, 2016. It should be noted that the Court did not provide the completed agreement to BCDBH until November 30, 2015 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.04* Agreement with Victor Treatment Center, Inc. Amendment A - Victor Treatment Centers, Inc. (VTC) provides a living environment for severely emotionally disturbed children, ages 8 through 18, who are not able to succeed in family situations, foster homes, group homes, and/or lower levels of care. The youth served by VTC have significant mental, behavioral and/or emotional disorders that result in the need for 24-hour supervision in conjunction with intensive mental health services. Approval is requested to amend the agreement with VTC to provide additional mental health services to Butte County youth who meet the standards of medical necessity. The increase is due to additional youth placements. The term of this agreement will remain July 1, 2015 through June 30, 2016 with no change to the rates. The maximum financial obligation under this agreement shall not exceed $233,401.43 (this is an increase of $173,401.76) - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.05* Budget Adjustment for Capital Asset Purchase - As part of the FY 2015-16 budget, the Board approved the purchase of five vehicles by the Behavioral Health Department with an estimated cost of $106,000. Per the bids received, the cost of the vehicles exceeds the amount the department had allocated by more than ten percent. Approval is requested for a budget adjustment allocating an additional $14,505 to cover this capital asset purchase action requested - APPROVE BUDGET ADJUSTMENT. (Behavioral Health) 3.06* Agreement with MGT of America, Inc. to Conduct a Comprehensive Review and Evaluation of County User Fees - The last comprehensive review and update of all County user fees was completed in 2009. Typically, these studies are completed every 5 years. In September 2015, staff published a Request for Proposal (RFP) for a Comprehensive Review and Evaluation of County User Fees. Two companies submitted proposals and a review committee comprised of representatives from Development Services, Public Health and County Administration reviewed the proposals and interviewed the companies in November. Upon completion of the review process, the review committee recommended contracting with MGT of America, Inc. The firm has over 25 years of experience performing user fee studies for California counties and cities and currently provides consulting services to the County for Cost Allocation and SB 90 mandate claiming. Staff will return to the Board with the results of the evaluation regarding actual costs of services and to discuss options for recovering some or all of the County's costs. After receiving direction from the Board regarding a cost recovery strategy, staff will return with user fee recommendations at a future date. The term of the contract is from January 12, 2016 through June 30, 2017 with a maximum payable of $39,435 action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (County Administration) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 2 OF 18 3.07* Consolidated Impact Fee Report for Fiscal Year 2014-15 - Pursuant to Government Code 66006(b), the Butte County Consolidated Impact Fee Report for Fiscal Year 2014-2015(Report) has been available for Board and public review in the Office of the Clerk of the Board since November 23, 2015 The Report includes both County Department and Special District Impact Fee Fund information and findings. Government Code Section 66001(d) sets forth the requirements of findings the Board must make in the fifth year following the first deposit into a fund and every fifth year thereafter regarding amounts remaining in that fund. Department Heads and Special District Managers are responsible for the five-year findings required for their Impact Fee Funds. action requested - REVIEW AND ACCEPT THE REPORT; AND MAKE FINDINGS AS DETAILED IN THE REPORT FOR EACH OF THE REQUIRED FUNDS/ACCOUNTS AS SET FORTH IN GOVERNMENT CODE 66001(d). (County Administration) 3.08* Resolution Ratifying One-Time Closure of County Offices and Approving a One-Time Holiday on December 24, 2015 - In response to President Obama declaring closure of federal offices at noon on December 24, 2015 in honor of Christmas Eve, recognizing the financial sacrifices County employees continue to make, and acknowledging the reduced amount of County business that is typically conducted by County residents on Christmas Eve day, the Chief Administrative Officer, in consultation with the Chair of the Board of Supervisors, authorized the closure of County Offices for the full day on Thursday, December 24, 2015 and a corresponding additional holiday for County employees in 2015. Per the County's Personnel Rules, "Days declared as Federal holidays shall be observed as County holidays." County offices that already operate 24 hours per day, 7 days per week, and County offices required by legislation, regulation or other mandate continued their operations as required. The provisions outlined in the Personnel Rules regarding employees who work on holidays will apply to the additional holiday. The Board of Supervisors' adoption of the resolution ratifying the closure of County Offices for a full day, instead of the half-day Federal holiday, on December 24, 2015, and the approval of the corresponding additional holiday for County employees in 2015 is one-time in nature and is not to be construed as precedent setting for any future year action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.09* Amendments to Indigent Defense Contracts - The County is required by state and federal law to provide an attorney for persons charged with a crime or in other special circumstances if they cannot afford an attorney. Butte County contracts this service with a consortium of local attorneys who provide full service public defender work. There are 15 full time and 5 part time attorneys in the consortium. Two attorneys, Tracy Davis (part time) and Jonathan Griffith (full time), have exercised the option to leave the consortium. The consortium has recommended taking workload and extending current part time attorneys Corie Caraway and Saul Henson to full time, and Michael Fahey to 0.9 workload. In addition, the Superior Court has started a Veterans Treatment Court (VTC). Because of their training and military service, veterans are uniquely situated within our criminal justice system. In a therapeutic setting, veterans thrive in a veterans-only group as opposed to being mixed in with a greater group of therapeutic defendants. Veterans tend to open up only to other veterans. Because of their unique training, they hold each other highly accountable for their actions. Participation in this court is voluntary. VTC will be in session once a month. Public Defender Leo Battle has agreed to add the court to his existing workload. It is recommended that Mr. Battle's contract be increased by $1,000 monthly, from $11,757.53 to $12,757.53, for the additional workload action requested - APPROVE AGREEMENT AMENDMENTS (4) AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (County Administration) 3.10* Approval of Minutes action requested APPROVE NOVEMBER 10, 2015 MINUTES. (County Administration) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 3 OF 18 3.11* Introduction of an Ordinance Amending Chapter 4 of the Butte County Code Relating to Animals - In 2012, the Public Health Department brought forward several cleanup items that revised Butte County Code Chapter 4, entitled "Animals." At that time, an older version of the Code was inadvertently used that added older sections back into Butte County Code Chapter 4, which were previously removed in 2009 when the Master Fee Schedule was approved and adopted by the Board of Supervisors. This item updates Chapter 4 to match Code revisions that were made in 2009 and references fees that are included in the adopted Butte County Master Fee Schedule - action requested - WAIVE THE FIRST READING OF THE ORDINANCE. (County Administration) 3.12* Butte County Clerk-Recorder Historical Preservation Volunteers Appreciation - The Butte County Clerk-Recorder requests the Board of Supervisors recognize and thank the Historical Preservation Volunteers for their hard work and dedication in preserving historical county records for the citizens of Butte County action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Clerk-Recorder) 3.13* Agreement for Legal Services Between the County of Butte and Raoul J. LeClerc - Request for approval of an agreement with Raoul J. LeClerc for attorney services performed relating to Public Guardian/Public Administrator and Lanterman-Petris-Short (LPS)/Behavioral Health Capacity Hearings. Compensation is $100 per hour, and the term of the agreement is December 18, 2015 to June 30, 2018. This agreement replaces the contract with Kimberly J. Merrifield who has been appointed to the Butte County Superior Court action requested APPROVE AND RATIFY AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) 3.14* MOU with the Department of Behavioral Health for Provision of Alcohol, Drug, Mental Health and Domestic Abuse Services - Approval is requested for amendment one to the Memorandum of Understanding (MOU) with the Department of Behavioral Health (BCDBH) for the provision of expanding Alcohol and Other Drug, Mental Health and Domestic Abuse Treatment services for CalWORKs participants. The department will receive an additional $127,916 in unanticipated revenue that can be used to expand services provided by BCDBH within the existing terms and conditions of the executed MOU. The term of the MOU remains July 1, 2013 through June 30, 2016 with a maximum amount not to exceed $3,073,021 as follows: fiscal year (FY) 2013-14: $998,068; FY 2014-15: $948,969; FY 2015-16: $1,125,984 (an increase of $127,916) action requested- APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER AND APPROVE BUDGET ADJUSTMENT (4/5 vote required). (DESS) 3.15* Retirement Resolution for Linda Love - The Director of the Department of Employment and Social Services requests that the Board of Supervisors adopt a resolution acknowledging the retirement of Linda Love after a total of twenty-six years and five months of service, effective December 25, 2015 action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (DESS) 3.16* Retirement Resolution for Wendy Powell-Terry - The Director of the Department of Employment and Social Services requests that the Board of Supervisors adopt a resolution acknowledging the retirement of Wendy Powell-Terry after a total of twenty three years and one month of service, effective December 30, 2015 action requested- ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (DESS) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 4 OF 18 3.17* Lease Origination: 564 Rio Lindo, Suite 100, Chico, with Loumark Associates for Occupancy by Behavioral Health - The Butte County Department of Behavioral Health delivers the CalWorks program from 564 Rio Lindo Avenue, Suite 100, in Chico, under a lease that went into hold over status January 1, 2016, and with a payment of $1,800 per month for the 2,000 square foot office. Although the Department plans to consolidate this program with others in the future, the department does require this facility for an additional one year period. Given the short term nature of the lease, the rate will increase to $1.15 per square foot for a total lease payment of $2,300 per month. Funding for this lease is included within the FY 2015-16 approved budget and requires no additional appropriations action requested APPROVE THE LEASE AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (General Services) 3.18* Lease Origination: 564 Rio Lindo, Suites 200, 202-204, Chico, with Loumark Associates for Occupancy by Behavioral Health - The Butte County Department of Behavioral Health delivers the CalWorks program from 564 Rio Lindo Avenue, Suites 200, 202-204 in Chico, under a lease that went into hold over status January 1, 2016, and with a payment of $4,984.20 per month for the 5,538 square foot office. Although the Department plans to consolidate this program with others in the future, the department does require this facility for an additional one year period. Given the short term nature of the lease, the rate will increase to $1.15 per square foot for a total lease payment of $6,368.70 per month. Funding for this lease is included within the FY 2015-2016 approved budget and requires no additional appropriations action requested APPROVE THE LEASE AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (General Services) 3.19* Lease Origination: 5910 Clark Rd Suite H/I, Paradise with Signature Services for Occupancy by Behavioral Health The Butte County Department of Behavioral Health delivers Community Counseling Center services from 5910 Clark Rd Suite H/I, in Paradise, under a lease that has remained in hold over status since October 31, 2015, pending negotiations with the landlord. The previous lease included a payment of $2,052 per month for the 2,736 square foot office. Under the new lease agreement, the rent payment will remain fixed for 36 months at the rate of $0.80 per square foot for a total payment of $2,188.80 per month. The planned termination date for the agreement is January 31, 2019, and includes the option to extend for an additional thirty-six month period and the ability to terminate due to lack of funding. Funding for this lease is identified within the approved Behavioral Health FY 2015-16 budget and no additional appropriation is required - action requested - APPROVE THE LEASE AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (General Services) 3.20* Lease Origination: 5910 Clark Rd Suite W, Paradise with Signature Services for Occupancy by Behavioral Health - The Butte County Department of Behavioral Health delivers Community Counseling Center services from 5910 Clark Rd Suite W, in Paradise, under a lease that has remained in hold over status since October 31, 2015, pending negotiations with the landlord. The previous lease included a payment of $1,938.75 per month for the 2,585 square foot office. Under the new lease agreement, the rent payment will remain fixed for 36 months at the rate of $0.80 per square foot for a total payment of $2,068 per month. The planned termination date for the agreement is January 31, 2019, and includes the option to extend for an additional thirty-six month period and the ability to terminate due to lack of funding. Funding for this lease is identified within the Behavioral Health FY 2015-16 approved budget and no additional appropriation is required action requested APPROVE THE LEASE AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (General Services) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 5 OF 18 3.21* Amendment 3 to Peerless Building Maintenance Contract X21400 for Janitorial Services at Leased Facilities - As part of Request for Proposals 13-15, Peerless Janitorial submitted the best proposal for janitorial services and has been providing janitorial services to leased facilities for over a year based on minimum wage compensation. Now, staff recommends amending the contract to cover the increase in minimum wage compensation that becomes effective January, 2016. This will increase the not to exceed cost of the contract from $652,300 by $33,885.30 for a new not to exceed cost of $686,185.30. Funding for the amendment is contained within the FY 2015-16 approved Department of Employment and Social Services, Public Health, Behavioral Health and Child Support Services operating budgets and no additional appropriation is required action requested APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR CONTROLLER. (General Services) 3.22* Contract Award: Griffith Architects to Provide Design Services for the 3 County Center Drive Infill Project - The completion of the Butte County Hall of Records begins the next phase of space reallocation and relocations starting with the relocation of District Attorney staff from 3 County Center Drive into a portion of the space vacated by the Elections Officer and County Recorder within 25 County Center Drive. This will free up sufficient space within 3 County Center Drive to construct an accessible training facility that better meets the regular needs of Human Resources than the inaccessible space in the old County Hospital building used by Human Resources weekly. Staff recommends that the Board award the not-to-exceed $90,800 design contract to Griffith Architects, Inc., the firm submitting the best proposal, for development of the design and final construction documents associated with the training center along with accessible restrooms and parking improvements. Once designed, staff will return to the Board for approval of the construction contract. Funds for the design phase are included within the FY 2015-16 approved Capital Project budget and no additional appropriation is required action requested APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (General Services) 3.23* Amendment 1 - Communication Site License - Platte Mountain Communication Tower - The Platte Mountain Communication Tower is an integral part of the Butte County Information Systems Communications backbone structure and also supplies tower communications to CalTrans, California Department of General Services, and California Highway Patrol. The Tower is located on land owned by Sierra Pacific Industries under a contract approved by the Board in 2010 that established an annual license fee of $12,400 for one 5 year term and gives the County the right to extend four additional 5 year terms at a price to be renegotiated each additional term. Staff recommends that the Board approve the amendment establishing an annual license fee for the second 5 year term of $14,260 which remains well below the commercial tower lease payment rate in the open market. Funding for the lease is contained in the FY 2015-16 Information Systems approved operating budget and no additional appropriation is required action requested APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (General Services) 3.24* Salary and Benefits Resolution, Executive Assistant, Board of Supervisors - The Department of Human Resources has prepared a Salary and Benefits Resolution for the appointed Executive Assistants to the Board of Supervisors. The resolution supersedes Res. 15-184, the Benefits Resolution for the Appointed Classification of Executive Assistant, County Supervisors. Resolution 15-184 inadvertently left out the $250 one-time payment in December 2015 related to similar offers made with this and other labor groups. Additionally this resolution documents other current practices related to the benefits provided to Executive Assistants including vacation buyback, accrual of administrative leave, retirement benefits as modified by legislation, disability insurance and the employee assistance program ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 6 OF 18 3.25* Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance for the following departments: District Attorney, Behavioral Health and Probation. These changes will increase the total allocations by 5.25 FTE. DISTRICT ATTORNEY: The District Attorney is requesting to add one (1) flexibly staffed, Limited Term position of District Attorney VI, III, II, I (term position to end 6/30/2016) to backfill for an employee who is on a long-term leave of absence. The District Attorney is also requesting to increase an already existing 50% sunset Paralegal position (Sunset position to end 6/30/2016) by .25 full time equivalent. This increase will better align the position with the actual hours worked. The total allocations in the department will increase by 1.25 and there will be no budget impact on the General Fund. BEHAVIORAL HEALTH: The Behavioral Health Department is requesting to delete one (1) Behavioral Health Clinician III, II, I, and one (1) Supervisor, Behavioral Health Clinician, and add one (1) Supervisor, Behavioral Health Counselor and one (1) Program Manager, Clinical Services. The and Wellness Centers. The total allocations in the department will remain unchanged, and there will be no budget impact on the General Fund. PROBATION: The Probation Department is requesting four (4) Sunset positions: two (2) flexibly staffed Probation Officer III, II, I; one (1) Supervisor, Probation Officer and one (1) flexibly staffed Administrative Analyst or Administrative Analyst, Associate. (Term of the Sunset to end June 30, 2018.) The positions are funded by a Department of Corrections and Rehabilitation grant. These additions will increase the total allocations by four (4) and have no fiscal impact on the General Fund action requested ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.26* Fiscal Year 2015-16 Child Health and Disability Prevention and California Children's Services Joint Plan - Each year, the Public Health Department prepares a Children's Medical Services Plan for submittal to the State. The purpose of the plan is to summarize the overall program activities that will be accomplished within the Child Health and Disability Prevention (CHDP) Program and the California Children's Services Program (CCS). The CHDP program provides for early and periodic health screening of children, adolescents and young adults. The CCS program provides financial help for medical care and physical/occupational therapy for children who have serious or disabling health problems action requested - APPROVE SUBMISSION OF THE PLAN TO THE STATE DEPARTMENT OF HEALTH SERVICES AND AUTHORIZE THE CHAIR TO SIGN PLAN DOCUMENTS. (Public Health) 3.27* Amendment No. 2 to Agreement with California Family Health Council, Inc. for Title X Family Planning Program - The Public Health Department currently has a grant agreement with the California Family Health Council, Inc. (CFHC) for the purpose of providing comprehensive family planning services within the Public Health Clinics. This agreement ended on December 31, 2015. The department requests approval of an amendment to this agreement. Under the amendment, the agreement term will be extended to March 31, 2016, an increase of three additional months. The amendment also increases the maximum amount payable from $100,750 to $125,938 (an increase of $25,188). The additional funds from this amendment will continue to augment the existing family planning program within the Public Health Clinics action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Public Health) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 7 OF 18 3.28* Amendment to Grant Agreement with the State Department of Public Health for the HIV Care Program - The Public Health Department currently has a grant agreement with the California Department of Public Health (CDPH) to participate in the HIV Care Program. The program provides health education and care and treatment services to HIV-positive individuals to help prevent the early onset of AIDS related symptoms. CDPH is amending the grant agreement to make an additional $19,440 available to the department for HIV Care services for the period of April 1, 2015-March 31, 2016. The term of the agreement remains the same with a new total maximum amount receivable of $404,170 ($104,212 for July 1, 2013-March 31, 2014, $140,259 for April 1, 2014-March 31, 2015, and $159,699 for April 1, 2015-March 31, 2016) action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER AND APPROVE BUDGET ADJUSTMENT. (4/5 vote required) (Public Health) 3.29* Lincoln Boulevard Sidewalk Improvement - Authorization To Bid Project - In 2009, the County was awarded a Federal Highway Administration 2009 Highway Safety Improvement Program (HSIP) Grant in the amount of $900,000 for the construction of safety improvements on Lincoln Boulevard between Elgin Street and Arnold Avenue. A new scope was completed for the project in 2014 due to costs. The new scope reduced the length of the project so improvements on Lincoln Boulevard are now planned between Myers Street and Arnold Avenue. The federal funding was subsequently reduced to $872,197. The project is located to the south of the City of Oroville and will include the construction of sidewalks, curb and gutter, curb ramps, pedestrian activated flashing beacons at the mid-block crosswalks, asphalt paving, and traffic striping and markings. The project will be constructed during the summer of 2016. The engineer's estimate is approximately $1,585,685 for construction. The estimated total project cost is $2,580,307, which includes preliminary engineering, right-of-way, construction, and construction engineering. The Public Works Department is requesting authorization to advertise and solicit bids for the construction of the project - Federal Project No HSIP-5912(087), County Project No. 2255 action requested 1) APPROVE THE PROJECT; 2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADVERTISE AND SOLICIT BIDS FOR THE CONSTRUCTION OF THE PROJECT; AND 3) AUTHORIZE CHAIR AND THE DIRECTOR OF PUBLIC WORKS TO SIGN PLANS. (Public Works) 3.30* Amendment 1 for Agreement with IMC Geologic, Inc. - The Department of Public Works entered into a professional services agreement with IMC Geologic, Inc. in June 2015 to provide regulatory compliance services for the Neal Road Recycling and Waste Facility after the facility's landfill engineer retired. The department is currently recruiting for a replacement and the position is expected to be filled by March 2016. The department recommends approval of Amendment 1 to increase the amount of the agreement by $12,000 to a maximum amount of $37,000 in order to provide the needed services until the vacant position is filled. All other terms and conditions of the agreement remain the same action requested APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL. (Public Works) 3.31* Fuel Truck Acquisition for the Neal Road Recycling and Waste Facility - The Neal Road Recycling and Waste Facility (NRRWF) staff has been using a 27-year-old truck with nearly 260,000 miles to refuel equipment for daily operations. The truck had several mechanical issues that would cost more to repair than it is worth. The NRRWF wishes to acquire a vehicle to replace the old fuel truck. Approval is required from the Board of Supervisors for the acquisition of capital assets. The fair market value of $1,914 was established using recent surplus auction results from the sale of a similar county truck. The Road Fund will receive revenue for the vehicle from the Enterprise Fund action requested AUTHORIZE CAPITAL ASSET ACQUISITION; AND APPROVE A BUDGET ADJUSTMENT (4/5 vote required). (Public Works) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 8 OF 18 3.32* Autodesk Engineering Software Agreement - The Department of Public Works utilizes Autodesk, computer aided design (CAD) software, to design and engineer roadways and bridges. For nearly fifteen years, Public Works has contracted with DLT Solutions, LLC to provide Autodesk software licensing, maintenance subscription services, consulting services, and in-person software support for Autodesk. Although there are other vendors authorized to distribute the Autodesk software licenses, DLT Solutions, LLC is the only vendor offering in-person technical software support. Public Works recommends contracting with DLT Solutions, LLC for ongoing engineering support services and trainings in the CAD software, Autodesk. The agreement with DLT Solutions, LLC is for Autodesk licensing, maintenance subscription services, consulting services, and in-person software support services for three years in the amount of $39,010 action requested APPROVE AGREEMENT AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Public Works) 3.33* Contract Change Order No. 3 for Module 5, Phase A Excavation at the Neal Road Recycling and Waste Facility - In May of 2015 Wood Bros., Inc. of Lemoore, California was awarded the Module 5, Phase A Excavation Project contract for the Neal Road Recycling and Waste Facility in the amount of $3,506,160. Module 5 is the next phase of landfill operations and Phase A excavation is the first phase of expansion of the new module. After construction began on the Module 5, Phase A Excavation Project, it was determined it would be beneficial for the landfill and the future excavation phase if additional soil material was excavated during this construction project. Contract Change Order No. 3 provides for additional excavation and general fill along the south west perimeter of Module 5, Phase A. The excavation and general fill quantities shown are estimates and the final quantities will be determined from the as-built survey. The total amount of Contract Change Order No. 3 is $119,446.81 action requested APPROVE CONTRACT CHANGE ORDER NO. 3 AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.34* Neal Road Recycling and Waste Facility - Authorization to Bid Project - The Butte County Department of Public Works continues to work on short-range and long-range construction plans for the Neal Road Recycling and Waste Facility (NRRWF). The plan for fill sequencing at the NRRWF calls for development of the final lined cell of Module 4, known as phase F, in the summer of 2016. Module 4 will provide landfill capacity until the first phase of Module 5 is developed with a liner system in late 2017. The Phase F project is scheduled to be completed in the summer of 2016. Golder Associates prepared the plans and specifications for the project. The engineer's estimate for the project is $875,556. The Department of Public Works requests authorization to advertise and solicit for bids for development of the final lined cell of Module 4, Project No. 757-7514-03 action requested - AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADVERTISE AND SOLICIT BIDS FOR THE CONSTRUCTION OF THE PROJECT. (Public Works) 3.35* Cordico Psychological Services - The Sheriff's Office desires to enter into a new contract with Cordico Psychological Corporation. Cordico provides the Sheriff's Office with professional law enforcement pre-employment psychological assessments of potential candidates pursuant to POST (Peace Officer Standards and Training) standards. Pre-employment assessments are a step in determining applicant suitability for employment at the Butte County Sheriff's Office. This service contract is a critical step in evaluating applicants as well as reducing some county liability. The proposed contract has a five- year term with a maximum payable of $45,000 action requested APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Sheriff-Coroner) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 9 OF 18 3.36* Ford Vehicle Lease - The Butte County Sheriff's Office receives grant funding from the State of California, Department of Parks and Recreation, Division of Boating and Waterways for a year-round boating enforcement program. The grant does not allow for capital asset acquisition as an outright purchase, however, funding does allow for leasing a vehicle. The vehicle the Sheriff's Office is requesting to lease is a 2016 F250 4x4 Crew Cab truck. The vehicle will be used for the Sheriff's Boating and Enforcement Program. Purchasing agents from Butte County General Services have negotiated a 4-year lease-purchase agreement with Ford Motor Credit Company. The terms of the lease allows the Sheriff's Office to purchase the vehicle at the end of the lease term for $1. The total amount financed is $34,058.66. The payments will be made in four annual payments action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Sheriff-Coroner) 3.37* Edward Byrne Memorial Justice Assistance Grant Program, Year 2 - In 2014, the Sheriff's Office applied for and was awarded a federal grant to further enhance the Alternative Custody Supervision (ACS) program. The Sheriff's Office, in collaboration with Chico Unified School District (CUSD), designed a program to allow selected youths age 16-24 to participate in the Youth Build Program. The Youth Build Program teaches the selected youth the construction trade and assures a high school diploma or GED. The funding is granted annually. The Sheriff's Office was granted $714,960 for the first ten months of the program and $672,803 in the second year, January 1, 2016-December 31, 2016. For this half-year budget, the Sheriff's Office will retain $137,482 and pass the remaining funds $198,918, to CUSD for use in the Youth Build Program. The Sheriff will utilize funding for two deputy sheriff positions to manage the participants in the Youth Build Program assigned to ACS and expenses for the grant evaluator. The grant is managed by the Board of State and Community Corrections (BSCC) which requires the Board adopt a resolution action requested 1) APPROVE BUDGET ADJUSTMENT (4/5 vote required); 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 3) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Sheriff-Coroner) 3.38* Securus Technologies - Inmate Telephone and Video Visitation Services - In 2010, the Sheriff's Office completed a competitive solicitation for inmate telephone services. Securus Technologies was selected and the Sheriff's Office signed a three-year contract for services with Securus. Since then, two amendments have been completed: Amendment 1 in 2012 to add an inmate telephone tree; and Amendment 2 in 2013 to add video visitation and increase the term of the contract by two years. Amendment 3 increases the term one additional year to allow for the jail management software system to be fully integrated with peripheral systems and prepare a new solicitation for services. The Sheriff's Office intends to pursue a solicitation for telephone and video visitation services within six months. There is no cost to the county action requested APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Sheriff-Coroner) 3.39* USDA Forest Service Cooperative Enforcement Agreements The Butte County Sheriff's Office receives Federal funding from the United States Department of Agriculture (USDA), Forest Service. The USDA requests to enter into two separate agreements with the Sheriff's Office. One agreement is with the Plumas, Lassen, and Tahoe National Forests and the second agreement is with the Lassen National Forest. The purpose of both agreements is to document a cooperative effort between the parties in connection with law enforcement activities on USFS land with an intensified effort as outlined in the agreements. The terms of the agreements are October 1, 2015 through September 30, 2020 action requested APPROVE AGREEMENTS (2) AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Sheriff-Coroner) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 10 OF 18 3.40* Resolution in Support of a Groundwater Planning Grant - The Sustainable Groundwater Management Act of 2014 requires the Department of Water Resources (DWR) to provide technical and financial assistance to local agencies for sustainable groundwater management. DWR solicited project proposals through the Counties with Stressed Basins Grant Program (Program). The Program provides financial resources to eligible counties to advance sustainable groundwater management. The County's Department of Water and Resource Conservation developed a project entitled "Evaluation of Restoration and Recharge Potential Within Groundwater Basins of Butte County." The project is to prepare a map of areas conducive to groundwater recharge, evaluate opportunities to recharge portions of the basin, and evaluate the costs and benefits of utilizing surface water to irrigate orchards where it is available. The project is consistent with policies and priorities of Butte County. The Program requires the County to submit a resolution supporting the grant application. DWR accepted the County's application contingent upon receiving a resolution of support from the Board by mid-January 2016. The Department recommends the Board adopt the resolution in support of the grant application. DWR expects to award grants by the end of January 2016 action requested ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 4.Regular Agenda 4.01* Boards, Commissions and Committees A.Appointments to Listed Vacancies B.Board Member/Committee Reports and Board Member Comments ( Pursuant to CA State law, the Board is prohibited from taking action on any item not listed on the agenda.) C.2016 Board of Supervisors Committee Assignments - actions requested 1) APPOINT BOARD REPRESENTATIVE(S) TO COMMITTEES AS DETAILED IN THE COMMITTEE ASSIGNMENT TABLE; 2) ALTER ASSIGNMENTS, IF NEEDED; AND 3) DISBAND ANY COMMITTEE THAT IS NO LONGER NEEDED OR IF TASK IS COMPLETE. 4.02 Update of Current Budget/Legislative Issues by the Chief Administrative Officer - action requested - PROVIDE DIRECTION TO STAFF. 4.03 Items Removed from the Consent Agenda for Board Consideration and Action. 4.04* Northern California Water Association Nomination - Butte County is a member of the Northern California Water Association (NCWA). In accordance with NCWA bylaws, Butte County is entitled to nominate one candidate to serve a two-year term (January 1, 2016 through December 31, 2017) on the NCWA Board of Directors. The nominee must be a member of the County Member class which consists of Board of ta, and Tehama counties. The Board of Supervisors is requested to nominate one candidate as a NCWA Director action requested - NOMINATE ONE CANDIDATE AS A NCWA DIRECTOR. (Water and Resource Conservation) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 11 OF 18 4.05* Imposing Linkages Assessment and Establishing Linkages Program - The County receives a portion of all parking violations collected in the County. A portion of these fees are retained by the County and we transmit a portion of the fees to the State. California Penal Code Section 1465.5 provides that counties are allowed to impose an assessment for the Linkages Program of two dollars ($2) for every ten dollars ($10) or fraction thereof, for every fine, forfeiture, or parking penalty imposed and collected pursuant to Section 42001.13 of the Vehicle Code, related to violations for parking in spaces designated for disabled persons Vehicle Code Section 22507.8. The Linkages Program is designed to provide care and case management services to frail elderly and functionally impaired adults, with priority for enrollment given to low-income individuals, to help prevent or delay placement in nursing facilities. Local jurisdictions are currently collecting the Linkage assessment, but there is no record of Board of Supervisors approval of the assessment action requested- ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Auditor-Controller) 4.06* Appointed Department Head Contract Amendments - The Department of Human Resources is requesting the Board of Supervisors approve amendments to the employment contracts for thirteen (13) Appointed Department Heads to include a 2% wage increase effective February 13, 2016 and a 2% wage increase effective February 11, 2017. These increases are consistent with what other employee groups have received through labor contract negotiations. Concurrent with the amendments above, the Department of Human Resources is requesting to amend Section 58, Reference A of the Salary Ordinance titled, "Appointed Department Heads" to include the wage increases included in the contract amendments action requested APPROVE CONTRACT AMENDMENTS (13) AND AUTHORIZE THE CHAIR TO SIGN; AND ADOPT THE RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 5.Public Hearings and Timed Items 5.01* 10:00 a.m. Timed Item 2016 State and Federal Legislative Platforms - Each year, the Board of Supervisors considers and adopts its legislative platform both at the state and federal levels. The County's state and federal legislative advocates have submitted proposed platforms, after consultation with County department heads. The platforms address issues such as energy, water, public infrastructure, local government finances, general government, health and human services, and public safety. Paul Yoder of Strategic Local Government Services will introduce the 2016 Legislative Platform and provide an update on legislative activities at the state level action requested APPROVE THE STATE AND FEDERAL LEGISLATIVE PLATFORMS. (County Administration) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 12 OF 18 5.02* 10:45 a.m. Public Hearing Butte County General Plan and Zoning Ordinance Amendments, Policy AG-P5.3 (Agricultural Buffer) and Final SEIR - This project is a County-initiated General Plan Amendment, Zoning Ordinance Amendment, and Final Supplemental Environmental Impact Report (SEIR) prepared pursuant to the California Environmental Quality Act (CEQA). The amendments to General Plan Agricultural Element Policy AG-P5.3, known as the 300-foot Agricultural Buffer, maintain applicability of the Agricultural Buffer to Agricultural General Plan designations and remove the applicability to agricultural uses in non-agricultural designations. New General Plan Policy AG- P5.3.1 directs that the Zoning Ordinance allow agricultural uses in non-agricultural zones. New Policy AG-P5.3.2 directs that the Zoning Ordinance include a residential setback from agricultural uses in residential zones. New Policy AG-P5.3.3 directs that the Zoning Ordinance require a 300-foot Agricultural Setback for residential development from existing Williamson Act Contracts. The amendments to the Zoning Ordinance establish a residential setback from orchards and vineyards in the VLDR, VLDCR, LDR, MDR, MHDR, HDR, and VHDR residential zones by adding Section 24-56.1 and amending Table 24-20-2 concerning setback standards for residential zones. Amendments to Zoning Ordinance Use Tables 24-19-1, 24-20-2, 24-22-1, and 24-26-1 allow animal grazing and crop cultivation as interim uses on parcels of at least 1-acre in size in all residential, commercial, and industrial zones. The existing Zoning Ordinance only allows such uses in Agriculture, Rural Residential, Foothill Residential, and Very Low Density Residential zones, as well as in some Mixed Use zones with an Administrative Permit. Animal Grazing uses would be subject to the Animal Keeping standards pursuant to amended Section 24-158 of the Zoning Ordinance. Zoning Ordinance Section 24-82 concerning the applicability of Agricultural Buffers would also be amended to apply to areas within 300 feet of an existing Williamson Act Contract - actions requested - 1.CERTIFY THE FINAL SEIR PURSUANT TO CEQA, AS SET FORTH IN THE RESOLUTION, AND AUTHORIZE THE CHAIR TO SIGN; 2.ADOPT FINDINGS OF FACT, A STATEMENT OF OVERRIDING CONSIDERATIONS, AND A MITIGATION MONITORING AND REPORTING PROGRAM, AS SET FORTH IN THE RESOLUTION, AND AUTHORIZE THE CHAIR TO SIGN; 3.ADOPT AMENDMENTS TO GENERAL PLAN POLICY AG-P5.3 AND NEW POLICIES AG-P5.3.1, AG-P5.3.2, AND AG-P5.3.3., AS SET FORTH IN THE RESOLUTION, AND AUTHORIZE THE CHAIR TO SIGN; AND 4.ADOPT AN ORDINANCE AMENDING CHAPTER 24. ZONING ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 13 OF 18 5.03* 1:00 p.m. Timed Item A. 5.03-A 2015 Medical Marijuana Cultivation Regulation Code Enforcement Program Annual Report On February 11, 2014, the Board of Supervisors approved an ordinance amending Butte County Code Chapter 34A, Restrictions on Cultivation of Medical Marijuana, to change the regulations for growing medical marijuana in the County. This change, from a plant count to an the unincorporated area of Butte County. Another key change in the ordinance allowed for anonymous complaints from the public. The Department of Development Services coordinated marijuana grown in violation of the new ordinance. The County began implementing the enforcement program on January 8, 2015 and continued until mid-November 2015. Development Services implemented the program with Code Enforcement Officers supported by armed law enforcement officers from the BCSO and the District Attorney's Office. The department hired six Extra-Help Code Enforcement Officers for the program, as well as two Extra-Help administrative support staff. Code Enforcement received 1,489 complaints of violations to the ordinance, issued 894 citations to growers violating the ordinance, and collected $171,175 in unanticipated revenue from fines. The enforcement program had many successes throughout the year including gaining compliance in over 67% of the reported complaints. Several hurdles were also identified during enforcement of the new ordinance, which may be addressed by improving procedures and making amendments to the County's ordinance action requested ACCEPT FOR INFORMATION. (Development Services) B. 5.03-B Introduction of an Ordinance Amending Butte County Code Section 34A Entitled "Restrictions on Cultivation of Medical Marijuana - Based on the lessons learned during the to clarify and streamline the enforcement provisions. Amendments include: 1) Combine the issuance of administrative penalties with the nuisance abatement process, so that officers no longer need to issue citations; instead, the 72-Hour Notice to Abate will inform the owner/tenant that they are subject to an administrative civil penalty of $500 per day, and the Notice of Nuisance Abatement Hearing will inform the owner/tenant that the administrative civil penalty has increased to $1,000 per day. The amount of penalties will be determined at the nuisance abatement hearing; 2) Only require the County to prove that a violation existed at the time the matter was set for hearing, and not at the time the hearing is actually held. This should reduce the need for re-inspections, and will allow the County to recover its costs in being forced to set the matter for hearing; 3) Provide for administrative civil penalties to be recoverable through the lien process; and 4) Change the time owners/tenants have to abate the nuisance to 10 days from the action requested WAIVE THE READING OF THE ORDINANCE. (County Counsel) JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 14 OF 18 C. 5.03-C Introduction of an Ordinance Amending Butte County Code Section 35-5 of the Butte County Code Entitled "Right to Farm Ordinance" - In 2015, the California Legislature enacted Senate Bill 643, and Assembly Bills 243 and 266, which, among other things, established the Medical Marijuana Regulation and Safety Act (codified as California Business and Professions Code sections 19300 et seq.). As part of Assembly Bill 243, section 11362.777 was added to the California Health and Safety Code, which states that for purposes of section 11362.777 of the Health and Safety Code, as well as Chapter 3.5 of the California Business and Professions Code, medical cannabis is an agricultural commodity. Right to Farm ordinance as set forth in Chapter 35 of the Butte County Code would confirm that and the cultivation of marijuana is not an agricultural operation action requested WAIVE THE READING OF THE ORDINANCE. (County Counsel) ( 6.Public Comment each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. Recess Recess as the Butte County Board of Supervisors and convene as the Thompson Flat Cemetery District Board of Trustees. JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 15 OF 18 THOMPSONFLATCEMETERYDISTRICT BOARDOFTRUSTEES AGENDA JANUARY12,2016 1.Call to Order Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. The Board of Supervisors became the Thompson Flat Cemetery District (TFCD) Board of Trustees on August 10, 1999. Pursuant to Health and Safety Code Section 9029, the Trustees are required to meet at least once every three months. This meeting satisfies compliance with that code. No action is required. 2.Consent Agenda(No Items) 3.Regular Agenda(No Items) 4.TFCD Closed Session(No Items) 5.TFCD Public Comment(each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. Adjournment Adjourn as the Thompson Flat Cemetery District Board of Trustees and reconvene as the Butte County Board of Supervisors. JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 16 OF 18 7.Board of Supervisors Closed Session 7.01 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES AND BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA; DSA - MANAGEMENT/SUPERVISORY UNIT; DSA- GENERAL UNIT; BCCOA - SUPERVISORY UNIT; BCCOA - GENERAL UNIT; CONFIDENTIAL UNIT; PPOA - MANAGEMENT UNIT; NON-REPRESENTED UNIT; SKILLED TRADES UNIT 7.02 PUBLIC EMPLOYEE EMPLOYMENT, APPOINTMENT, RECRUITMENT, PERFORMANCE EVALUATIONS, INCLUDING: GOALS, PURSUANT TO GOVERNMENT CODE SECTION 54957: 1.AGRICULTURAL COMMISSIONER 2.BEHAVIORAL HEALTH DIRECTOR 3.CHIEF ADMINISTRATIVE OFFICER 4.CHIEF PROBATION OFFICER 5.CHILD SUPPORT SERVICES DIRECTOR 6.COUNTY COUNSEL 7.DEVELOPMENT SERVICES DIRECTOR 8.EMPLOYMENT AND SOCIAL SERVICES DIRECTOR 9.HUMAN RESOURCES DIRECTOR 10.INFORMATION SERVICES DIRECTOR 11.LIBRARY DIRECTOR 12.PUBLIC HEALTH DIRECTOR 13.PUBLIC WORKS DIRECTOR 14.WATER AND RESOURCE CONSERVATION DIRECTOR 7.03 ACTUAL LITIGATION PURSUANT TO GOV. CODE SEC. 54956.9(d)(1) - FOUR CASES 1.JACQUELINE DEVLIN v. BUTTE COUNTY AND MICHAEL SANDERSON; BUTTE COUNTY SUPERIOR COURT CASE NO. 163271; 2.MICHAEL SEARS v. COUNTY OF BUTTE; BUTTE COUNTY SHERIFF'S OFFICE; ANDY DUCH; JOHN KUHN; AND DOES 1 THROUGH 100; USDC-EASTERN DISTRICT COURT, CASE NO. 15-CV-00589- MCE-CMK; 3.HIRAM SANTISTEBAN v. BUTTE COUNTY PUBLIC HEALTH; DFEH CASE # 507746-150571; EEOC CASE # 37A-2015-02396-C; AND 4.KELLY DAVIS v. JOHN CHARLES RYAN, COUNTY OF BUTTE, AND DOES 1-25; BUTTE COUNTY SUPERIOR COURT CASE NO. 162267. JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 17 OF 18 Department Heads Information and Procedures Concerning the Agenda and Agricultural Board of Supervisors Meetings Commissioner: Luis Mendoza Meeting Information: Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Diane Brown held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Auditor-Controller*: the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Dave Houser as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Behavioral Health: website page. Dorian Kittrell Chief Administrative Agenda Information: Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Paul Hahn hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Chief Probation Officer: website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain Steve Bordin each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) Interim Child Support are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please Services: do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can Rhonda Ross be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included Clerk-Recorder-Registrar of Voters*: in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding Candace Grubbs documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been County Counsel: provided to the Board of Supervisors members to explain that item. Bruce Alpert Development Services: Agenda Format and Meeting Order: Tim Snellings The agenda is usually organized into the following areas and meetings generally proceed in the following order: District Attorney*: 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the MikeRamsey Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair Employment & Social asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium Services: Cathi Grams and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Farm, Home & 4-H Advisory: removed from the Consent Agenda are discussed under this section. Randall Mutters 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Interim Fire Chief: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time Darren Read listed, but will never start before the time listed. General Services: 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any Grant Hunsicker matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. Human Resources: 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of Brian Ring the agenda identifies those items that will be discussed during the closed session. Information Systems: Art Robison Public Participation: Library: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Melanie Lightbody members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Public Health: Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these Cathy Raevsky policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, Public Works: or viewed at the Clerk of the Board website. Mike Crump The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Sheriff-Coroner*: special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to Kory Honea request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. Treasurer-Tax Collector*: Peggy Moak For further information contact the: Water & Resource Clerk of the Board of Supervisors Conservation: County Administrative Office Paul Gosselin 25 County Center Drive, Suite 200, Oroville, CA 95965 530-538-7631 * Elected Official JANUARY 12, 2016 BOARD OF SUPERVISORS AGENDA PAGE 18 OF 18