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HomeMy WebLinkAboutA011414BUTTE COUNTY BOARD OF SUPERVISORS AGENDA January 14, 2014 County Supervisors Bill Connelly, District 1 Larry Wahl, District 2 Maureen Kirk, District 3 Steve Lambert, District 4 Doug Teeter, District 5 Paul Hahn, Chief Administrative Officer and Clerk of the Board Bruce S. Alpert, County Counsel BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 1 January 14, 2014 Butte County Department Heads Agricultural Commissioner Richard Price Assessor* Fred Holland Auditor-Controller* Dave Houser Behavioral Health Director (Interim) Cathi Grams Chief Administrative Officer Paul Hahn Chief Probation Officer Steve Bordin Child Support Services Director Sharon A. Stone Clerk-Recorder-Registrar of Voters* Candace Grubbs County Counsel Bruce S. Alpert Development Services Director Tim Snellings District Attorney* Mike Ramsey Employment and Social Services Director Cathi Grams Farm, Home & 4-H Advisory Joseph Connell Fire Chief (Interim) Greg McFadden General Services Director Grant Hunsicker Human Resources Director Brian Ring Information Systems Director Robert Barnes Library Director Melanie Lightbody Public Health Director Cathy Raevsky Public Works Director Mike Crump Sheriff-Coroner* Jerry Smith Treasurer-Tax Collector* C. Linda Barnes Water and Resource Conservation Paul H. Gosselin * Elected Official BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 2 January 14, 2014 9:00 A.M. 1.00 CALL TO ORDER 1.01 Call to Order - Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 1.02 Pledge of Allegiance to the Flag of the United States of America. 1.03 Observation of a Moment of Silence. 1.04 Corrections and/or Changes to the Agenda 2.00 BOARD OF SUPERVISORS ORGANIZATION - 2014 2.01 Election of Board Chair 2.02 Election of Board Vice Chair 3.00 CONSENT AGENDA ASSESSOR 3.01* Resolution Recognizing Debbie Rookard upon Her Retirement from Butte County - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. AUDITOR- CONTROLLER 3.02* Policy Adoption - Credit Card Program - The County’s Credit Card program was implemented in late 1987 as the American Express Corporate Card System. In 2001 the Cal Card program, a unique credit card program used through the State of California’s Master Services agreement with US Bank, was implemented replacing the American Express Corporate Card System. At the time the Cal Card program was implemented, the credit card policy for the American Express Card was not updated to reflect the new program. Additionally, the County has credit cards issued by Chevron. This item provides a stand-alone Credit Card Policy that will apply, regardless of the vendors used by the County, and clearly authorizes the Auditor-Controller to administer the program, in cooperation with the General Services Department to insure no conflicts with purchasing authorities approved by the Board of Supervisors. The references to the American Express Card in the County's purchasing policies and procedures will be removed when updates are done in Spring 2014. Under the current credit card program, individual cards are issued to qualified County employees for the purpose of improving the County’s procurement process and replacing the Field Purchase Order and petty cash whenever possible. In the future, if an alternative credit card program is implemented, this policy will apply regardless of the providers – action requested - ADOPT THE CREDIT CARD POLICY. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 3 January 14, 2014 BEHAVIORAL HEALTH 3.03* Behavioral Health Board Membership Renewal - The Behavioral Health Board requests approval to reappoint Dennis Hyde as a Family Member for a second term. The current term for Mr. Hyde ended December 31, 2013 – action requested - REAPPOINT DENNIS HYDE TO A TERM TO END DECEMBER 31, 2016. 3.04* Resolution Authorizing Chair to Sign Agreement between Department of Health Care Services and Butte County Department of Behavioral Health (BCDBH) - The California Department of Health and Human Services (DHCS) administers mental health care plans for the counties of California. DHCS requires BCDBH to enter into an agreement, which describes terms and conditions BCDBH is required to follow in order to remain in compliance with the regulations of providing specialty mental health services to Medi-Cal beneficiaries. The term of this agreement is July 1, 2013 through June 30, 2014 – action requested – 1) APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. CHIEF ADMINISTRATIVE OFFICE 3.05* Transfer of Resources to Auditor-Controller's Office - The Auditor-Controller and Chief Administrative Officer request Board of Supervisors’ approval of a transfer of one position and funding from the Administration Department, due to increased demands on the Auditor-Controller's Office from the Building Effective Administrative Resources (BEAR) Project, which is the County's financial system implementation project, as well as a shift of responsibilities from the Administration Department to the Auditor-Controller's Office. The request includes the transfer of one (1) FTE and $30,166 in related funding, in addition to $25,070 in funding to provide for resources during the BEAR Project – action requested – 1) APPROVE BUDGET ADJUSTMENT AND 2) ADOPT RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. 3.06* Public Defender Contracts - On December 10, 2013, the Board of Supervisors approved a staffing plan needed for the Superior Court's new 4th felony calendar and increased workload. The Board approved an increase of 1.5 FTE contracts, which are recommended to be filled by three 0.5 FTE attorneys. The first of these is attorney Brandon Williams, who is currently a 0.5 FTE and is recommended to increase to 1.0 FTE contract. The other two 0.5 FTE contracts are recommended to be filled by attorneys Corie Caraway and Michael Fahey, who are new to the consortium. The District Attorney concurs with the recommendation – action requested - APPROVE AGREEMENTS AND AUTHORIZE THE CHAIR TO SIGN. 3.07* Agreement with the City of Chico Providing Funding for Extended Hours at the Chico Branch Library - Butte County and the City of Chico negotiated an agreement whereby the City of Chico will pay the County for extended hours at the Chico Branch Library. The agreement provides $100,000 in funding for the direct personnel costs incurred by the County to provide approximately 14 additional hours per week at the Chico Branch. The revenue is included in the Fiscal Year (FY) 2013-14 Adopted Budget. The term of the agreement is July 1, 2013 through June 30, 2014 – action requested - APPROVE AGREEMENT SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER AND AUTHORIZE THE CHAIR TO SIGN. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 4 January 14, 2014 3.08* Request for Approval for Auditor-Controller to Reissue Two Time Expired Checks - Pursuant to Government Code 29802 et seq, the Board of Supervisors may authorize, by resolution, the Auditor-Controller to draw a new warrant in favor of the payee or assignee in the same amount as the original warrant. In December 2013, the following two requests were submitted for the re-issuance of time expired checks that were issued by Butte County: Don and Betty Armitage reported they just found check no. 117189, which was issued on January 27, 2009 in the amount of $161.64. Michael and Carol Zink reported they located check no. 129609, dated October 18, 2011 in the amount of $126.54. The Administration Department had verified with the Auditor-Controller's office that each of the checks referenced above is time expired and neither was ever cashed or replaced – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. DEVELOPMENT SERVICES 3.09* All Star Towing - All Star Towing has been the contracted vendor for towing of vehicles for Butte County's Abandoned Vehicle Abatement Program since April 2007. The contract with All Star expires December 31, 2013, so a Request for Proposal (RFP) was sent to 19 towing companies who were on active rotation with the California Highway Patrol for towing services. Each company on rotation was contacted several times by phone and email regarding the RFP. Only one company responded to the RFP. However, the company was not equipped to meet the County's needs in towing over-sized vehicles. At this point it was in the best interest of Butte County to contact All Star and began a sole- source negotiation for towing services. The agreement is from January 1, 2014 through December 31, 2019. Contractor will pay Butte County $100 per standard vehicle towed, and the County will pay for over-sized vehicles based on the same rates as in the previous contract – action requested – APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. DISTRICT ATTORNEY 3.10* Valley Toxicology Service, Inc. - Recently, the District Attorney's Office completed a competitive bid process for forensic alcohol and drug toxicology testing, reporting and court testimony. In reviewing the results, it was determined Valley Toxicology, Inc. is the best alternative to meet the needs of the department. Approval is requested for a contract with Valley Toxicology Service, Inc. for the provision of forensic alcohol and drug toxicology testing, reporting and court testimony. The term of the contract is October 1, 2013 through June 30, 2016, and the contract not-to-exceed price is $202,615. ($55,605 for FY 2013-14; $73,505 for FY 2014-15; $73,505 for FY 2015-16) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO COUNTY COUNSEL AND AUDITOR CONTROLLER. EMPLOYMENT AND SOCIAL SERVICES 3.11* Resolution Recognizing Employment and Eligibility Staff Week – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 5 January 14, 2014 3.12* Youth for Change - Approval is requested for an amendment to the agreement with Youth for Change for the provision of wraparound services that provide comprehensive, collaborative treatment and support services to Butte County youth and their families. This contract is being amended due to an increase in State and Federal rates for performing these services. The term of the agreement remains July 1, 2011 through June 30, 2014. The amendment increases the maximum amount payable by $54,000 for a total of $1,854,000 ($540,000 for FY 2011-12, $540,000 for FY 2012-13 and $774,000 [an increase of $54,000] for FY 2013-14) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. HUMAN RESOURCES 3.13* Agreement Amendment California Occupational Medical Professionals (COMP) – The Department of Human Resources has an existing contract with COMP, which provides certified medical reviews including fitness for duty examinations for Butte County employees. Human Resources wishes to amend the contract due to an increase in fitness for duty examinations for FY 2013-14. The amendment will increase the amount of the contract in FY 2013-14 by $10,000 to a not-to-exceed amount of $33,000. No additional appropriations are needed for the increased amount and all other terms and conditions remain the same – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.14* Resolution Regarding the Affordable Care Act - Look-Back Measurement Periods (Safe Harbor) - With the Patient Protection and Affordable Care Act ("ACA"), large employers are required to offer affordable qualified insurance to substantially all of its full time employees starting in January of 2015. For those employees who are not hired on as full time, the law provides measurement periods ("safe harbors") to assess those variable hour employees, to determine if the employee qualifies as "full time" per the law. Staff recommends utilizing 12-month measurement periods to perform such assessments – action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.15* Resolution to Amend The Salary Ordinance – The Department of Human Resources has prepared a resolution to amend the Salary Ordinance as shown. These changes will increase the total allocations in the County by one (1) position. Behavioral Health: The Behavioral Health Department is requesting the following changes to the Behavioral Health- General Services budget unit: 1) delete one (1) vacant position of Supervisor, Billing; 2) delete one (1) vacant position of Supervisor, Contract Specialist; 3) delete one (1) vacant Contract Specialist; and 4) add one (1) Accounting Specialist/Account Clerk, Senior/Account Clerk. In addition the department requests to delete one (1) vacant position of Supervisor, Accountant from the Behavioral Health - Substance Abuse Services budget unit. The department recently streamlined their administrative supervisory classifications which eliminated the need for these vacant allocations. The deletion of the Contract Specialist and the addition of the Accounting position will allow for needed staffing and support within the Medi-Cal claiming function of the department. In addition the department is requesting to add one (1) position of Certified Nurse Practitioner retroactive to September 1, 2013. The department had originally eliminated the position in the FY 2013-14 budget submission, however due to administrative oversight the position was never eliminated. These changes will decrease BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 6 January 14, 2014 total allocations in the department by two (2) positions and have no budget impact or fiscal impact on the County General Fund. Public Health: The Public Health Department is requesting to delete one (1) vacant position of Administrative Coordinator and add one (1) position of Administrative Analyst, Senior/Administrative Analyst/Administrative Analyst, Associate. After review of the duties required by the position, the department believes the position of Administrative Analyst will better meet the current and future needs of the department. This change will leave the total allocations in the department unchanged and have no fiscal impact on the County General Fund. District Attorney: The District Attorney’s Office is requesting to add two (2) flexibly staffed positions of Deputy District Attorney IV/III/II/I; add one (1) flexibly staffed position of Legal Secretary, Senior/Legal Secretary; and convert one (1) vacant position of Deputy District Attorney IV/III/II/I to a Supervisor, Deputy District Attorney position. Due to the impacts of the 2011 Public Safety Realignment, the Butte County Superior Court has added a new felony court to accommodate a 21% increase in felony filings. These positions are being added to handle this additional workload. These changes will increase the total allocations in the department by three (3) positions and will increase appropriations by $185,385 in FY 2013-14, which is $364,266 on an annualized basis. The Board approved the corresponding budget adjustment on December 10, 2013. Development Services: The Development Services Department is requesting to add one (1) limited term position of Supervisor, Permit Center with an end date of June 30, 2014. This position is being added to cover for a long-term leave of absence. In addition the department requests to add one (1) position of Supervisor, Code Enforcement and delete one (1) vacant position of Code Enforcement Officer. This change is being requested as there is a need in the department for a supervisor to oversee Code Enforcement activities. These changes will increase the total allocations in the department by one (1) limited term position. Any increase in costs associated with this change will be covered in the department’s FY 2013-2014 approved budget. Human Resources: The Human Resources Department is requesting to delete the classification of Manager, Land Development (Class Code 4307) from Section 57, Reference E of the Salary Ordinance titled, “Management and Supervisory (BCMEA) Unit Classifications”. The Public Works Department has restructured some duties and assignments and this classification is no longer needed in their organization structure. Public Works: Concurrent with Human Resources request above, the Public Works Department is requesting to delete one (1) position of Manager, Land Development from their allocations. This change will decrease the total allocations in the department by one (1) position and have no fiscal impact on the County General Fund. The position elimination corresponds with an action taken by the Board of Supervisors on November 5, 2013, adding a position of Deputy Director, Public Works. The department completed a departmental recruitment and the vacant position being eliminated is a result of a departmental promotion to the Manager position. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 7 January 14, 2014 Probation: The Probation Department is requesting to reclassify one (1) position of Information Systems Technician, Senior/Information Systems Technician/Information Systems Technician, Associate to Information Systems Analyst/Information Systems Analyst, Associate effective October 21, 2013. This reclassification is recommended by the Director of Human Resources, per Section 5.5 of the Personnel Rules; better reflects the duties being performed by the incumbent; and helps address the current and future operational needs of the Probation Department. This reclassification was agreed to by the applicable Employee Association - action requested - ADOPT THE RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. PUBLIC HEALTH 3.16* Revised 2013-14 CDC Public Health Emergency Preparedness (PHEP), Pandemic Influenza (PanFlu) and Hospital Preparedness Program (HPP) Grant Agreement - The Public Health Department currently has a grant agreement with the California Department of Public Health (CDPH) to provide funding for Butte County's public health emergency preparedness, pandemic influenza and hospital preparedness programs in the amount $472,848 for the period of July 1, 2013 through June 30, 2014. CDPH has decided to supersede the current grant agreement with a new grant agreement in order to allow the department to utilize funds from the previous contract period that were not expended. The term of the agreement remains July 1, 2013 through June 30, 2014 with a new maximum amount receivable of $531,123, an increase of $58,275. Public Health requests that $58,275 in additional revenue be recognized and appropriated for grant activities within its FY 2013-14 budget – action requested – 1) APPROVE AGREEMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND 2) APPROVE BUDGET ADJUSTMENT. (4/5 vote required) PUBLIC WORKS 3.17* Contract Change Order No. 1: Supplement A, for the Retrofit of the Ord Ferry Road Bridge Across the Sacramento River - In May 2012 Butte County awarded the contract to retrofit the Ord Ferry Road Bridge across the Sacramento River to Golden State Bridge, Inc. in the amount of $9,094,939. Contract Change Order No. 1 is required by the federal training requirement of the contract special provisions. The County is to reimburse the contractor at the rate of $0.80/hour for trainee participation in an approved equal employment opportunity affirmative action training program. Contract Change Order No. 1 was approved on June 12, 2012 with an estimated hours of training of 2,000 for an amount of $1,600. The contractor ultimately provided 6,049.5 hours of actual training for a total reimbursement of $4,839.60. Contract Change Order No. 1 Supplement A increases Contract Change Order No. 1 by $3,239.60 – action requested - APPROVE CONTRACT CHANGE ORDER NO. 1 SUPPLEMENT A AND AUTHORIZE THE CHAIR TO SIGN. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 8 January 14, 2014 3.18* Contract Change Order No. 2: Supplement A, for the Retrofit of Ord Ferry Road Bridge across Sacramento River - Contract Change Order No. 2 was approved on October 9, 2012 for the estimated amount of $250,000 to compensate the contractor for the extra work for the removal of existing buried man-made objects within the footing retrofit limits. The buried man-made objects were left over from the original bridge construction and were unknown at the time of award of contract. All bridge footing work is now complete and the total amount of extra work performed by the contractor to remove the buried man- made objects documented by force account was a total of $361,145.65. Contract Change Order No. 2 Supplement A increases Contract Change Order No. 2 by $111,145.65 – action requested - APPROVE CONTRACT CHANGE ORDER NO. 2 SUPPLEMENT A AND AUTHORIZE THE CHAIR TO SIGN. 3.19* Contract Change Order No. 5: Supplement A, for the Retrofit of Ord Ferry Road Bridge across Sacramento River - Contract Change Order No. 5 was approved on January 8, 2013 and included a line item for removal of roadway bumps at the bridge hinge points for an estimated amount of $20,000. All roadway bump removal work is now complete and the total amount of extra work performed by the contractor to remove the bumps at the bridge hinge points documented by force account was $90,435.39. Contract Change Order No. 5 Supplement A increases Contract Change Order No. 5 by $70,435.39 – action requested - APPROVE CONTRACT CHANGE ORDER NO. 5 SUPPLEMENT A AND AUTHORIZE THE CHAIR TO SIGN. 3.20* Contract Change Order No. 7 for the Retrofit of Ord Ferry Road Bridge across Sacramento River - Contract Change Order No. 7 settles extra work claims, provides an increase to the engineers estimate for erosion control at an adjusted unit price, increases the engineers’ estimate at contract unit prices and decrease the engineers estimate at contract unit prices to reflect the actual amount used during construction. Contract Change Order No. 7 is an overall decrease to the contact of $129,657.48 – action requested - APPROVE CONTRACT CHANGE ORDER NO. 7 AND AUTHORIZE THE CHAIR TO SIGN. 3.21* Notice of Completion for Ord Ferry Road Seismic Retrofit Project across Sacramento River - In general, the work consisted of retrofitting pier columns and footings of the 1,308-foot long, nine span, reinforced concrete box girder bridge. Work included retrofitting the foundations of six of the existing pier columns with new 14-inch round steel pipe piles driven between the existing footing and temporary sheet piling to enlarge the footing cap. Column casings were added to each of the bridge piers and hinge extenders were installed at all hinges. Replacement of joint seals and bearing pads were also completed as well as a methacrylate deck treatment. All contract work has been completed. Total project cost including the $368,063.16 for Contract Change Orders 1-7, is $9,463,002.10 – action requested - ACCEPT THE CONTRACT WORK AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION AND AUTHORIZE THE RECORDING OF THE NOTICE OF COMPLETION. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 9 January 14, 2014 3.22* Requested Budget Adjustments to Fund Increased Waste Discharge Requirement Fees Imposed by the State of California in County Service Area 135, Zones 2 & 4 and County Service Area 141 - There are several County Service Areas (CSA) in Butte County that provide sewer services regulated by Waste Discharge Requirements (WDR) imposed by the State of California. The associated permit fees are determined by the State of California and are billed to the CSA in late October or November of each year which is after the County's annual CSA budgets are determined and approved. This year, the State has increased the WDR's permit fees by 27.5% which exceeds the budgets for CSA's 135 and 141. This will require the use of each CSA's fund balance reserve to cover the increased costs – action requested - APPROVE BUDGET ADJUSTMENTS. (4/5 vote required) SHERIFF- CORONER 3.23* Appropriate Unanticipated Revenue - On September 24, 2013, the Board of Supervisors approved a contract with Cassidian Communications for an Emergency Mass Notification System. With the selection of a new provider, the Sheriff's Office noticed the current provider and canceled the existing service with City Watch. City Watch sent a reimbursement in the amount of $1,653.42 to the Sheriff's Office for unused prepaid service. The Sheriff's Office is requesting to utilize the refund toward the cost of the new Cassidian System. As the Sheriff's Office and OEM each paid half of the City Watch system, the refund will be split between the two departments each utilizing the refund toward the cost of the new system – action requested - APPROVE THE BUDGET ADJUSTMENT. (4/5 vote required) TREASURER-TAX COLLECTOR 3.24* Curative Title Solutions, Inc. - Contract for Property Tax Auction Coordination Services - The Treasurer-Tax Collector requests approval of a two year contract with Curative Title Solutions, Inc. (Curative) to coordinate the 2014 auction of tax-defaulted properties. The most recent auction coordination contract expired on December 31, 2013. The company we previously contracted with for these vital services, Tax Sale Services of California (TSS), recently merged with Curative. Steve Hourigan, previous owner of TSS, will continue to coordinate the auction for Curative. TSS coordinated the department’s first internet auction of tax-defaulted properties eight years ago with exceptional results. Auctions in 2008, 2010 and 2012 saw similar success. Properly conducting a tax sale requires extensive knowledge of real property and property tax law statutes, knowledge which is ancillary to the routine tax collection process. Preparing for an internet auction requires an even greater level of expertise and preparation. Curative staff is uniquely qualified and is the only known provider of the type of comprehensive tax auction coordination and liaison services required by the department. Based on market research, Butte County General Services approved a sole source request on November 18, 2013. The term of this contract is January 1, 2014 through December 31, 2015 and the not-to-exceed price is $136,230 - action requested - APPROVE AGREEMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 10 January 14, 2014 WATER AND RESOURCE CONSERVATION 3.25* Adoption of an Ordinance Amending Section 33A-5 of Chapter 33A of the Butte County Code, Entitled “Basin Management Objectives” - The Butte County Basin Management Objective (BMO) program has entered its eighth year and is an important cornerstone of the County's water resource efforts. It is codified in Chapter 33A of the Butte County Code. A BMO program is a required element of a Groundwater Management Strategy (AB3030/SB1938) and integrated regional water management plans. In 2011, a review of the program was conducted by a subcommittee of the Water Commission and a number of recommended program improvements were subsequently adopted and amended to Chapter 33A on September 13, 2011. The amended Chapter 33A language contained some inaccuracies. These proposed amendments modify the wording of the code to clarify and accurately reflect the intent of recommendations made during the 2011 review. The modifications will not shift in practice how the program is implemented, but instead update the code to reflect the intent and current approaches in use. These proposed modifications were a discussion item at the November 29, 2012 combined meeting of the Water Advisory Committee (WAC) and Technical Advisory Committee (TAC). No concerns or further modifications were raised. The TAC approved the recommended changes on January 17, 2013 and on February 6, 2013 the Water Commission unanimously recommended the modifications to Chapter 33A be accepted. On November 5th, 2013 the Board of Supervisors waived the first reading of the ordinance – action requested – ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. OTHER DEPARTMENTS AND AGENCIES 3.26* 2014 Butte County Fair Budget - action requested – APPROVE THE BUDGET AND AUTHORIZE THE CHAIR TO SIGN. 3.27* First 5 Butte County Children and Families Commission FY 2012-13 Annual Report – action requested – ACCEPT FOR INFORMATION. 3.28* First 5 Butte County Children and Families Commission FY 2012-13 Annual Audit – action requested – ACCEPT FOR INFORMATION. 4.00 REGULAR AGENDA 4.01* Boards, Commissions and Committees 1. Appointments to Listed Vacancies 2. Board Member/Committee Reports and Board Member Comments (Pursuant to CA State law, the Board is prohibited from taking action on any item not listed on the agenda.) 3. 2014 Board of Supervisors Committee Assignments - actions requested – 1) APPOINT BOARD REPRESENTATIVE(S) TO COMMITTEES AS DETAILED IN THE COMMITTEE ASSIGNMENT TABLE; 2) ALTER ASSIGNMENTS, IF NEEDED; AND 3) DISBAND ANY COMMITTEE THAT IS NO LONGER NEEDED OR IF TASK IS COMPLETE. 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03* General Plan Follow-Up and Implementation by Director of Development Services. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 11 January 14, 2014 4.04* Drought Task Force (DTF) Report - In 2004, Butte County adopted the Drought Preparedness and Mitigation Plan (Resolution 04-200). A key element of the Plan was the creation of the DTF. The charge of the DTF is to monitor hydrologic conditions throughout the water year and report the findings to the Water Commission and the Board of Supervisors biannually, quarterly, or monthly as needed. Since no state drought emergency declaration exists and local drought conditions have subsided, the DTF decided to meeting annually. The DTF met on November 18, 2013 to review the hydrologic conditions and drought related issues. The DTF reviewed data on snow-pack, reservoir levels, stream flow, precipitation, climatic conditions; and groundwater levels. Groundwater conditions declined in the spring and fall of 2013 due to unfavorable hydrologic conditions. The DTF discussed increasing public outreach and preparing materials in advance of the spring. The DTF decided to hold a meeting in the spring to review conditions at that time. However, if circumstances change such as a declaration by the Governor for a drought emergency, the DTF may meet sooner. The Butte County Water Commission received the DTF status report at their December 4, 2013 meeting – action requested - ACCEPT FOR INFORMATION. (Water and Resource Conservation) 4.05* Update of Capital Improvement Program (CIP) - The Board of Supervisors is requested to approve an updated Butte County 10-year CIP, which includes both service and transportation infrastructure in a single plan. The CIP is developed pursuant to Board direction and in consideration of departmental input. It is intended to be a flexible document that, like the operating budget, is revisited at least annually if not more frequently. This document is not a comprehensive list of all the County’s infrastructure needs, but rather a spending plan that is based on current revenue projections. As new revenue sources are identified, additional projects will be included in the CIP. This document updates the CIP approved by the Board of Supervisors on July 31, 2012. Since the last CIP was approved, the general economic climate has begun to show signs of improvement, though there has been only limited change in the revenues available to the CIP. These revenue trends, along with reasonable operational needs, are represented in this updated CIP to provide a realistic plan for addressing the County’s capital needs. On December 12, 2013 and as required by state law, the CIP was presented to the Planning Commission for a determination of the CIP's conformity to the General Plan. Please note approval of the CIP approves a spending plan, but does not appropriate funds. Final authority for each CIP project will occur when the County budget is adopted or with subsequent budget adjustments – action requested - APPROVE THE UPDATED CAPITAL IMPROVEMENT PROGRAM (CIP). (Administration) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 12 January 14, 2014 4.06* Successor MOU, Butte County Deputy Sheriffs’ Association-General Unit and Resolution Amending Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Deputy Sheriffs’ Association-General Unit (DSA-General) have met and conferred over a new MOU. DSA-General has ratified the terms of the County’s offer for a new MOU that will supersede and replace the expired 2012-13 MOU. Concurrent with the adoption of the MOU, "Section 57G-Deputy Sheriffs’ Association- General Unit" of the Salary Ordinance need to be amended to reflect the wage increases (1/18/14-2% and 1/17/15-2%) that were negotiated with DSA-General and included in their MOU. As part of this change, the Salary Schedules reflecting these wage increases also need to be added to the Salary Ordinance. The new Salary Schedules will be titled “Reference R (Effective 1/18/14-2%)" and "Reference R (Effective 1/17/15-2%)". The new Salary Plans and Salary Schedules for the DSA-General Unit are included in the staff report – action requested – 1) APPROVE THE MOU FOR DSA-GENERAL AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT THE RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 4.07* Successor Memorandum of Understanding (MOU), Butte County Deputy Sheriffs’ Association-Management Unit and Resolution Amending Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Deputy Sheriff's Association-Management Unit (DSA-Management) have met and conferred over a new MOU. DSA-Management has ratified the terms of the County’s offer for a new MOU that will supersede and replace the expired 2010-13 MOU. Concurrent with the adoption of the MOU, "Section 57H-Deputy Sheriffs' Association-Management Unit" of the Salary Ordinance needs to be amended to reflect the wage increases (1/18/14-2% and 1/17/15- 2%) that were negotiated with DSA-Management and included in their MOU. As part of this change, the Salary Schedules reflecting these wage increases also need to be added to the Salary Ordinance. The new Salary Schedules will be titled “Reference S (Effective 1/18/14-2%)" and "Reference S (Effective 1/17/15-2%)". The new Salary Plans and Salary Schedules for the DSA-Management Unit are included in the staff report – action requested – 1) APPROVE THE NEW MOU FOR DSA-MANAGEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT THE RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 4.08* Resolution Amending the Salary Ordinance for Appointed Officials with a Bi-Weekly Range Assignment - The Department of Human Resources is requesting to amend Section 57 and Section 58, Reference C of the Salary Ordinance to include a 2% wage increase effective 1/18/14 and a 2% wage increase effective 1/17/15 for Appointed Officials with a bi-weekly range assignment, which includes the Undersheriff and Executive Assistants to County Supervisors. These increases are consistent with what other employee groups have received through labor contract negotiations. The new Salary Plan for the Appointed Officials with a bi-weekly range assignment, as well as the Salary Schedule for the Undersheriff is included in the staff report. Included in the Undersheriff Salary Schedules is a change in the number of salary steps from eight (8) to seven (7). This change will not increase or decrease the salary ranges listed on the Undersheriff Salary Schedules. No revised Salary Schedule for the County Supervisors' Assistants is necessary, because they are tied to the Butte County Management Employee Association (BCMEA) Salary Schedules – action requested - ADOPT THE RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 13 January 14, 2014 5.00 PUBLIC HEARINGS AND TIMED ITEMS 9:30 A.M. 5.01* Timed Item - Report on December 2013 Snow Storm - On December 6, 2013, a small but cold winter storm hit Northern California. Snow started to fall around the 2,000 - 2,500 feet in elevation with snow depths generally ranging between two to four inches in the lower elevations to four to eight inches in the higher elevations. Sub-freezing temperatures remained in the area through December 10 before daytime temperatures began warming up. Nighttime temperatures remained below freezing through December 11, 2013 – action requested - ACCEPT FOR INFORMATION AND PROVIDE DIRECTION TO STAFF. (Public Works) 10:00 A.M. 5.02* Timed Item - 2014 State and Federal Legislative Platforms - Each year, the Board of Supervisors considers and adopts its Legislative Platform, including both State and Federal matters. The County's state and federal legislative advocates have submitted proposed platforms, after consultation with County Departments and the Chief Administrative Officer, for the Board's consideration. The platforms address issues such as Energy, Water, Public Infrastructure, Local Government Finances, General Government, Health and Human Services, and Public Safety. Paul Yoder of Strategic Local Government Services and Kristi More of The Ferguson Group will present the platforms and provide updates regarding current legislative activities at the state and federal levels – action requested – ADOPT THE 2014 STATE AND FEDERAL LEGISLATIVE PLATFORMS. (Administration) 1:00 P.M. 5.03* Timed Item - Ordinance 4051, Restrictions on Cultivation of Medical Marijuana - Consideration of Amendments - On October 22, 2013, the Board considered amendment to the County's ordinance imposing restrictions on the cultivation of medical marijuana. A total of six recommended changes were submitted by staff for Board consideration. Following consideration of those recommendations, at the meeting of November 12, 2013, the Board chose to implement amendments to the ordinance in two phases. The first phase was completed on December 10, 2013, with the adoption of an amendment that revised three areas of the ordinance: 1) required an occupied legal residence with cultivation; 2) required "permitted" water and sewage disposal systems; and 3) increased the administrative civil penalty amount to $500 per day for the first violation, and $1,000 per day for each subsequent violation. Before considering the remaining staff recommendations, and any other possible amendments, the Board requested staff provide additional information, and provide an update on the status and issues of medical marijuana regulation. Pursuant to the Board's directive, staff has compiled the requested information and submits it for Board consideration – action requested - ACCEPT INFORMATIONAL REPORT; CONDUCT HEARING TO CONSIDER POSSIBLE AMENDMENTS TO COUNTY ORDINANCE 4051; AND PROVIDE STAFF DIRECTION AS NEEDED. (Administration) RECESS Recess as the Butte County Board of Supervisors and convene as the In-Home Supportive Services Public Authority Board. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 14 January 14, 2014 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA JANUARY 14, 2014 1.00 CALL TO ORDER – Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. 2.00 CONSENT AGENDA 2.01* Resolution Regarding the In-Home Supportive Services (IHSS) Public Authority Salary Plan - The Department of Human Resources is requesting to re-establish the Salary Plan for Classified Position(s) for the Butte County In-Home Supportive Services (IHSS) Public Authority in a single document to include a2% wage adjustment effective December 21, 2013 and an additional 2% wage adjustment effective December 20, 2014 for the Public Authority Supervisor. Per language in the individual employee contract, these increases were authorized by the Director-Employment & Social Services and mirror what similarly situated employees in other employee groups received through contract negotiations – action requested – ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.00 REGULAR AGENDA (No Items) 4.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board is prohibited from taking actions on any item not listed on the agenda. 5.00 CLOSED SESSION (No Items) ADJOURNMENT Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 15 January 14, 2014 6.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7.00 CLOSED SESSION 7.01 PUBLIC EMPLOYEE EMPLOYMENT, PERFORMANCE EVALUATIONS, INCLUDING: GOALS, PURSUANT TO GOVERNMENT CODE SECTION 54957: 1. AGRICULTURAL COMMISSIONER 2. BEHAVIORAL HEALTH DIRECTOR 3. CHIEF ADMINISTRATIVE OFFICER 4. CHIEF PROBATION OFFICER 5. CHILD SUPPORT SERVICES DIRECTOR 6. COUNTY COUNSEL 7. DEVELOPMENT SERVICES DIRECTOR 8. EMPLOYMENT AND SOCIAL SERVICES DIRECTOR 9. HUMAN RESOURCES DIRECTOR 10. INFORMATION SERVICES DIRECTOR 11. LIBRARY DIRECTOR 12. PUBLIC HEALTH DIRECTOR 13. PUBLIC WORKS DIRECTOR 14. WATER AND RESOURCE CONSERVATION DIRECTOR 7.02 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA; DSA - MANAGEMENT/SUPERVISORY UNIT; DSA- GENERAL UNIT; BCCOA - SUPERVISORY UNIT; BCCOA - GENERAL UNIT; CONFIDENTIAL UNIT; PPOA - MANAGEMENT UNIT; NON-REPRESENTED UNIT 7.03 INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(4): US FOREST SERVICE/PLUMAS NATIONAL FOREST TRAVEL MANAGEMENT PLAN. 7.04 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8: PROPERTY: APN: 005-417-016 ADDRESS: 1010 CLEVELAND AVENUE, CHICO, CA 95965 AGENCY NEGOTIATOR: GRANT HUNSICKER NEGOTIATIONS: TERMS AND/OR CONDITIONS OF SALE AND/OR LEASE OF REAL PROPERTY. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JANUARY 14, 2014 PAGE 16 January 14, 2014 Information and Procedures Concerning the Agenda and Conduct of the Board of Supervisors Meetings Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob. Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been provided to the Board of Supervisors members to explain that item. Agenda Format and Meeting Order: The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administrative Office 25 County Center Drive, Suite 200, Oroville, CA 95965 530-538-7631 www.buttecounty.net/cob