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HomeMy WebLinkAboutA021412BUTTE COUNTY BOARD OF SUPERVISORS AGENDA February 14, 2012 ~.T T . . F . 0 0 o ~ ,.. 0 0 o - o C~ ~ ~l! ~~ County Supervisors Bill Connelly, District 1 Larry Wahl, District 2 Maureen Kirk, District 3 Steve Lambert, District 4 Kim Yamaguchi, District 5 Paul Hahn, Chief Administrative Officer Bruce Alpert, County Counsel and Clerk of the Board BUTTE COUNTY BOARD OF SUPERVISORS 9:00 A.M. 1.00 CALL TO ORDER AGENDA -FEBRUARY 14, 2012 1.01 Call to Order -Board of Supervisors Room, County Administration Building, 25 County Center Drive, Suite 205, Oroville. 1.02 Pledge of Allegiance to the Flag of the United States of America. 1.03 Observation of a Moment of Silence. 1.04 Corrections and/or changes to the agenda 3.00 CONSENT AGENDA BEHAVIORAL HEALTH 3.01* Catholic Healthcare West (CHW) Medical Foundation -Butte County Department of Behavioral Health (BCDBH) requests approval to enter into an agreement with CHW Medical Foundation to provide inpatient psychiatric services for clients referred by BCDBH. The term of this agreement will begin upon date of contract execution and will continue through June 30, 2012. Under this agreement, approximately 43 clients will be served at Woodland Memorial Hospital at a cost of $7,114 per client. Butte County Realignment funding will be directly offset by the State for hospital claims as they are processed. There is no impact to the County General Fund -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.02* Butte County Department of Employment and Social Services (DESS) -BCDBH desires to enter into a Memorandum of Understanding with DESS to provide mental health services to the children and their families through the Wraparound Program, which offers intensive individualized services and support for children and their families. DESS will work in collaboration with a county organizational provider and BCDBH through the Interagency Services Placement Unit to develop service procedures that allow for the most effective and efficient delivery of services. BCDBH requests $30,000 in additional funds be appropriated into the FY 11/12 budget. BCDBH will receive $30,000 from DESS to cover the 5% match for Medi-Cal billable services provided to this population. These services are funded 100% as follows: Federal portion 60%; State portion 35%; DESS portion 5%. There is no impact on the County General Fund -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR- CONTROLLER; AND APPROVE BUDGET ADJUSTMENT (4/5 vote required). BOARD OF 3.03 Butte County Water Commission -Appoint Brad Matson as surface water at-large SUPERVISORS member -action requested -MAKE APPOINTMENT. PAGE 1 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 CHIEF ADMINISTRATIVE 3.04* ReEional HousinE Authority of Sutter and Nevada Counties -The State Housing and OFFICE Community Development Department (HCD) allows jurisdictions to enter into subrecipient agreements with a governmental non-profit, private non-profit, or private for-profit agency to execute HCD funded activities on the jurisdiction's behalf. On November 14, 2011 the County's Disaster Recovery Initiative (DRI) contract with the State Community Development Block Grant (CDBG) Program was amended to include an additional award of $3,093,980 of which $769,500 is provided for housing assistance. Staff recommends approval of an amendment to increase the amount of the Housing Authority agreement for the administration of the Housing Assistance program by $184,680 (from $592,920 to $777,600) and extend the term of the agreement from November 30, 2013 to March 31, 2014. The additional DRI funding increases the amount available to provide housing assistance to victims of the 2008 fires. There is no impact to the General Fund -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.05* ReEional HousinE Authority of Sutter and Nevada Counties - On September 1, 2007, Butte County entered into a master subrecipient agreement with the Housing Authority to administer the County's Housing Rehabilitation program, which serves low-income households in the unincorporated areas of the County. The County's Housing Rehabilitation Program is funded through existing housing rehabilitation loan payments, housing rehabilitation loan payoffs, and grant funds when available. Amendment 1 to Exhibit 3 of the master subrecipient agreement between the County of Butte and the Housing Authority recommends continuing to utilize the Housing Authority as our housing rehabilitation consultant through June 30, 2013. It is anticipated that during this term no more than $420,000 in loans will be executed utilizing CDBG Program Income. The administrative fee to be paid to the Housing Authority for their services will total 25% of the executed loan value or $105,000. The contract is paid from CDBG Program Income funds and there is no impact to the General Fund - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.06* Jail Security System Proiect Funding - In 2011, the County replaced the main jail security system due to its inadequate functioning, which was caused by the non- performance of the contractor. The installation of the new system was funded through General Fund Appropriations for Contingencies, Inmate Welfare Funds and anticipated revenue from the calling of the contractor's performance bond. The insurance company that issued the bond is litigating the matter, therefore the revenues have not been realized. Fund balance from the Capital Project Fund was used as cash flow, but now the fund has additional needs for the cash. Revenue from the performance bond will likely be received in FY 2012/2013, therefore staff recommends transferring $579,733 from the Criminal Justice Facility Construction Fund to the Capital Project Fund to provide needed cash. Upon receipt of the proceeds of the performance bond revenues, the Criminal Justice Facilities Construction Fund can be repaid - action requested - APPROVE BUDGET ADJUSTMENT (4/5 vote required). PAGE 2 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 3.07* Alternate Dispute Resolution ProEram -Pursuant to the provisions of the Dispute Resolution Programs Act of 1986 (California Business and Professions Code Section 465 et seq.), Butte County established the Alternative Dispute Resolution Program in conjunction with the Butte County Superior Court. The goal of the Dispute Resolution Programs Act was to create astate-wide system of locally-funded programs that would provide services to assist county residents in resolving problems informally and function as alternatives to more formal court proceedings. Butte County's Alternative Dispute Resolution Program has been administered by the Court and funded by a dedicated portion of Court filing fees, which the County receives and disburses through the Office of County Counsel to the Court. No County funds are dedicated to the program. New contracting rules at the State have necessitated a change to the program structure to ensure continuity and compliance. The updated structure will result in the Court retaining the operational aspects of the program while the County contracts with the vendors. Funds will continue to come from a dedicated portion of Court civil filing fees. The action is supported by County Counsel and the Butte County Superior Court. The Department will return to the Board at a future meeting for consideration of vendor contracts -action requested -DESIGNATE THE COURT EXECUTIVE OFFICER OR DESIGNEE AS THE DISPUTE RESOLUTION PROGRAM COORDINATOR; AND TRANSFER BUDGETARY RESPONSIBILITY TO THE ADMINISTRATIVE DEPARTMENT. 3.08* Steve Bordin, Chief Probation Officer -approval of an employment agreement with Steve Bordin, as Chief Probation Officer, is requested. The initial salary of the position is $125,445 per year. The initial term of the contract is three years, beginning on February 27, 2012 and terminating on February 26, 2015 -action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.09* Adoption of Amendment to Ordinance 4025 - Board of Supervisors Member Compensation - In recognition of the poor economic climate at the Federal, State and local levels, and to reinforce good public policy that all employees will make contributions towards their retirement pension, the existing members of the Butte County Board of Supervisors agreed to phase in a portion of the payment of the employee contribution to CaIPERS. To reflect similar actions for future Board members and to separate Board members from other elected officials, a new resolution was adopted in January and a change to the existing Ordinance regarding Board of Supervisors Member Compensation was introduced. The amendment to Ordinance 4025, Board of Supervisors Member Compensation, amends Section 8 (Other Benefits) to reference the "most current Resolution Regarding Benefits of Butte County Board of Supervisors Members" to incorporate the new and separate resolution for Board Members. On-going savings from Board Members paying a portion of the employee contribution to CaIPERS -action requested -ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (From 1-24-12 [Item 3.12]) PAGE 3 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 3.10* Resolution of the County of Butte Salary and Benefits of Butte County Elected Department Heads - In recognition of the poor economic climate at the Federal, State and local levels, and to implement policy that all employees will make contributions towards their retirement pension, the Butte County Board of Supervisors agreed to phase in a portion of the payment of the employee contribution to CaIPERS. To reflect similar contributions by future elected department heads, a new resolution is required. The key points of the new resolution include: 1. Retention of existing salary and benefit language for elected department heads currently holding office. 2. Addition of payment of a portion of the employee share of PERS for elected department heads sworn into office on or after January 5, 2015. 3. Changes in the language in Section 15 - Pay Plan for future elected department heads to reflect that "the salary for that office may be reviewed by the Board of Supervisors" instead of "shall be reviewed by the Board of Supervisors." 4. Changes in the language in Section 16 -POST Incentive for any future elected Sheriff-Coroner to reflect a change in eligible POST Incentives similar to changes for the Management Team in the Sheriff's Office. 5. Addition of language to the resolution to clearly state to whom the resolution applies -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. CHILD SUPPORT 3.11* Tehama County - In June 2011, the Board of Supervisors approved a Memorandum of SERVICES Understanding with Tehama County to provide the temporary service of the Butte County Department of Child Support Services Director to act in the capacity of Interim Director of their Child Support Services Department. The Tehama County Board of Supervisors has approved a request to extend the term of the agreement to March 31, 2012. All other conditions remain the same. Continuation of the agreement for a longer term is being investigated and will be brought to the Board if it is determined appropriate - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. DEVELOPMENT 3.12* Application for Grant Funds for the Sustainable Communities Planning Grant and SERVICES Incentives Program (Proposition 84) for the Butte County Climate Action Plan - On behalf of the Strategic Growth Council (SGC), the Department of Conservation is now accepting applications for approximately $18 million of Proposition 84 funds awarded through a competitive planning grant program. The funds awarded will support development, adoption, and implementation of Sustainable Community planning elements throughout the State, including, but not limited to, Climate Action Plans and General Plan amendments. Grant requests for amounts from $100,000 to $1,000,000 will be considered -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PAGE 4 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 FIRE 3.13* City of Oroville Fire Department -The Butte County Fire Department and the City of Oroville Fire Department request to enter into an Automatic Aid Agreement for fire protection services. The City and the County share a common jurisdictional boundary and mutually provide assistance to each other under other agreements and each can render immediate automatic fire protection aid to each other in order to provide more rapid responses to emergencies. Both parties agree to provide emergency fire protection personnel, equipment, materials and supplies to each other on a routine basis as required in order to mitigate an expected incident or manage an emergency incident. The fire protection resources shall be on an immediate need basis within defined areas and neither party shall be required to deplete its own fire protection resources. An operational letter of understanding has been signed by both Fire Chiefs. This agreement shall supersede all prior agreements and shall remain in full force and effect from December 20, 2011 until terminated by either of the parties by a (60) days written notice. There is no fiscal impact -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHIEF ADMINISTRATIVE OFFICER TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL. GENERAL SERVICES 3.14* Notice of Completion - On November 22, 2011, the Board of Supervisors authorized the award of the contract in the amount of $154,061.32 to Billson Construction Company, Inc., for the completion of tenant improvements for the relocation of Child Support Services to 78 Table Mountain Boulevard, in Oroville. The improvements have been completed in accordance with the plans and specifications. The Contractor completed the project ahead of schedule, allowing for payment of the full early completion bonus. There were a total of three contract change orders, for a total contract price of $157,274.61. With the work complete, the County will pay the final 10% retention 35 days after filing this Notice of Completion with the County Recorder provided no liens have been filed -action requested -RATIFY CONTRACT CHANGE ORDERS NO.'S 1, 2 AND 3; ACCEPT THE CONTRACT WORK AS COMPLETE; AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. 3.15* L.D. Strobel - On September 27, 2011, the Board of Supervisors approved an amendment to the Capital Improvement Program (CIP) to include the Bloomer Mountain Communications Tower. This tower has been in the planning stage for a number of years and construction documents for phase one, the construction of the tower foundation and the tower itself, have been completed. The County published an Invitation for Bids (IFB) for this phase of construction in the newspaper and sent an IFB to nine local plan rooms. The bid responses ranged from $119,249 to $146,057. Of the five contractors responding, the lowest responsive phase one bid that met the County requirements was L.D. Strobel, Inc., at $119,249. L.D. Strobel, based in Concord, California, has extensive experience in the construction of this type of communication tower. The installation of a permanent vault and additional electrical and site improvements will be completed in phase two as funding permits. Funding for phase one of the project was transferred from the Information Systems operating budget to the Capital Project Fund, as approved by the Board in September 2011. The award of contract will reduce the approved CIP Fund 41, Project 170054 -Bloomer Communications Tower, by approximately $119,249 and will not require an increase in General Fund appropriations for this phase of construction -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 5 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 3.16* Award of Contract for the Management of the Southside Oroville Community Center (SOCC) and Related Budget Adjustments for (SOCC) and Leased Facilities - Subsequent to the closure of the Private Industry Council (PIC), which served as the facility manager for the County-owned SOCC and a number of facilities leased by the County, General Services (GS) incurred a number of unanticipated costs in temporarily providing facilities related services in an effort to keep County programs functional until long-term solutions could be implemented. Award of the contract for the management of SOCC to The Hignell Companies returns daily management of SOCC to a contracted service provider and completes long-term plans established subsequent to the closure of PIC. GS is requesting a budget adjustment of $36,732 from the General Fund Appropriation for Contingencies to cover approximately $14,932 in SOCC operating costs already incurred by GS since the beginning of the current fiscal year, and approximately $21,800 that will be incurred by GS in transitioning management of SOCC to the new management team. The balance in the General Fund Appropriation for Contingencies as of January 1, 2012, was $1,100,707. Separate from the costs associated with management of the SOCC are costs incurred by GS to temporarily provide services in leased facilities for the Departments of Employment and Social Services, Public Health, and Behavioral Health. To reimburse GS for providing those services previously provided by PIC, a budget adjustment of $179,644 is required with transfers from the approved FY 2011/2012 operating budgets of those departments that benefited from the services. No additional General Fund appropriations are required for these costs. See the staff report for additional detail -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR- CONTROLLER; AND APPROVE RELATED BUDGET ADJUSTMENT (4/5 vote required). 3.17* Nichols, Melbur~ & Rosetto (NM&R) -The existing Public Works Facility, located at the intersection of 20th and Locust Streets in the City of Chico, was purchased in 1923 and was last remodeled in 1946. The site is unable to support the needs of the Department even with further remodeling. The Butte County Capital Improvement Program (CIP) provides for a replacement facility, and in March of 2002 Public Works purchased an unimproved 2.66 acre parcel on Bellarmine Courtin South Chico for use as the new North County Public Works Facility. Public Works requests to award a $202,261 contract for design of the Facility to NM&R, a Chico architectural and engineering firm. The contractual scope of work includes the completion of final design, the preparation of construction and bid documents as well as construction management services. In addition to the award of contract, staff requests a budget adjustment of $230,000 from the Road Fund to the Capital Project Fund to cover the contract and potential change orders. The budget adjustment will move $230,000 in appropriations from the Road Fund to the Capital Project Fund 41 Project. There is no impact to the General Fund -action requested - 1) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; 2) APPOINT THE GENERAL SERVICES DIRECTOR AS THE OFFICER OF THE PROJECT; 3) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); AND 4) PROVIDE FIXED ASSET AUTHORITY FOR THE PROJECT. PAGE 6 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 HUMAN RESOURCes 3.18* Resolution to Amend The Salary Ordinance -The Department of Human Resources has prepared a resolution to amend the Salary Ordinance. These changes will have no impact on the County General Fund that was not already budgeted. There will be a decrease of one regular position and an increase of two limited-term positions. Behavioral Health: The Behavioral Health Department is requesting to delete one vacant Office Specialist, Senior/Office Specialist/Office Assistant position and add one Medical Records Technician, Senior/Medical Records Technician position. This change in allocation will better meet the current and future operational needs of the department. This change will leave the total allocations in the department unchanged and has no fiscal impact as the allocation being added has the same salary range as the allocation being deleted. General Services: The General Services Department is requesting to delete one vacant position of Administrative Assistant/Office Specialist, Senior/Office Specialist. On December 13, 2011 the Board of Supervisors approved the addition of an Account Clerk, Senior/Account Clerk. That position has now been filled through a departmental recruitment leaving the vacant position to be eliminated. This change will decrease the allocations in the department by one. Public Works: The Public Works Department is requesting to add two positions of Landfill Scale Attendant, each with a limited term date of February 14, 2013. These positions are being added to accommodate for multiple long term leaves of absence at the Neal Road Recycling and Waste Facility with uncertain return dates. In order for the department to continue providing adequate service to County residents, these positions are being requested. This change will increase the allocations in the department by two. The costs of $53,977 for the remainder of FY 2011/2012 will be fully funded with salary savings the department has in their budget. No additional funding is being requested -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. Pusuc HEALTH 3.19* Butte Oroville Veterinary Hospital -The Public Health Department currently has a multi-year contract with Butte Oroville Veterinary Hospital to provide boarding, medical services, and euthanasia of animals impounded by the Animal Control Division. This agreement has a current total of $42,999 over the full term of the agreement. The department requests an amendment to this agreement to incorporate the funding approved in the department's current year budget in the amount of $10,000 so that required services are fully funded for the remainder of this Fiscal Year (FY). Appropriation for this contract amendment is included in the FY 11/12 department budget. There is no impact to County General Fund -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 7 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 3.20* Children's Medical Services FY 2011/2012 Child Health and Disability Prevention (CHDP) and California Children Services (CCS) Joint Plan -Each year, the Public Health Department prepares a Children's Medical Services Plan for submittal to the State. The purpose of the plan is to summarize the overall program activities that will be accomplished within the CHDP and CCS programs. The CHDP program provides for early and periodic health screening of children, adolescents and young adults. The CCS program provides financial help for medical care and physical/occupational therapy for children who have serious or disabling health problems. Funding for the CHDP and CCS programs is provided by State and Federal funds which are contained within the Department's FY 2011/2012 budget. There is no impact to County General Fund -action requested -APPROVE SUBMISSION OF THE PLAN TO THE STATE DEPARTMENT OF HEALTH SERVICES AND AUTHORIZE THE CHAIR TO SIGN PLAN DOCUMENT. Pusuc WORKS 3.21* 123 En~ineerin~, Inc. -Approval is requested for an agreement with 123 Engineering Inc., of EI Dorado Hills to provide a structure representative, supplemental inspection services, and environmental monitoring for the construction of the Ord Ferry Road Bridge across the Sacramento River Seismic Retrofit Project, County Project No. 42071-97-1, Federal Bridge Project STPLZ-5912(019) at a cost not to exceed $995,132.40. This project is funded through the Federal Highway Bridge Program (HBP) which provides an 88.53% funding match and Proposition 1B passed in 2006 supplementing the remaining 11.47% of the project -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.22* Authorization to Advertise for Bids for the Construction of the Ord Ferrv Road Bridge - Authorization is requested for the Director of Public Works to advertise for bids for the construction of the Ord Ferry Road Bridge across the Sacramento River Seismic Retrofit Project, County Project No. 42071-97-1, Federal Bridge Project STPLZ- 5912(019). Approval is also requested for the Board to adopt a wage scale for this project, which is funded through the Federal HBP which provides an 88.53% funding match and Proposition 1B passed in 2006 supplementing the remaining 11.47% of the project -action requested -AUTHORIZE DIRECTOR OF PUBLIC WORKS TO ADVERTISE FOR BIDS; AND AUTHORIZE CHAIR AND DIRECTOR TO SIGN PROJECT PLANS; AND ADOPT WAGE SCALE. 3.23* Resolution AuthorizinE the Director of Public Works to Execute an AEreement with the California State Lands Commission for a New General Lease for the Ord Ferry Road BridEe Across the Sacramento River -The Director of Public Works requests to execute an agreement with the California State Lands Commission for the continued use and maintenance and seismic retrofitting of the Ord Ferry Bridge across the Sacramento River, the installation of three debris deflectors, and a temporary construction area for the construction of Ord Ferry Road Bridge Seismic Retrofit Project, State Bridge No. 12C-0120, Highway Bridge Project STPLZ-5912(019). This project is funded through the Federal HBP which provides an 88.53% funding match and Proposition 1B passed in 2006 supplementing the remaining 11.47% of the project -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PAGE 8 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 3.24* Update on 2010/2011 Grand Jury Recommendations -The 2010/2011 Butte County Grand Jury reviewed the operations of the Public Works Department's Fleet Services Division and made three recommendations in its report. The Board of Supervisors, in its formal response, directed the Public Works Director to report back with a plan to implement those recommendations by February 2012. In summary, the Grand Jury's recommendation to consolidate and/or centralize all County's fleet functions under one department is not feasible at this point. However, the Grand Jury's recommendation to amend or clarify when and how County vehicles should be disposed or transferred is being implemented through the revised Butte County Vehicle Acquisition, Maintenance and Disposal Policy -action requested -ACCEPT FOR INFORMATION; AND ADOPT BUTTE COUNTY VEHICLE ACQUISITION, MAINTENANCE AND DISPOSAL POLICY DATED FEBRUARY 2012. 3.25 Appointment of Staff Member to ReEional Council of Rural Counties' (RCRC) Environmental Services Joint Powers Authority (ESJPA) -The Board is requested to reappoint Bill Mannel, Butte County's Manager of the Waste Management Division as alternate delegate to the ESJPA. Supervisor Yamaguchi is currently the Board of Supervisors' delegate to RCRC and Supervisor Wahl is the alternate Board delegate however, the ESJPA alternate delegate is generally the County Director of Public Works or the Solid Waste Manager -action requested -REAPPOINT BILL MANNEL AS ALTERNATE DELEGATE. SHERIFF- CORONER 3.26* Advanced Step Hire -The Sheriff's Office hired a very experienced person as a Sheriff Clerk II into the Investigations and Coroner Unit. LeAnn McIntyre was previously employed by Amador County as the Public Services Director where she provided planning, management and administrative oversight for a variety of departments such as parks and recreation, public defender and records management. Prior to that promotion, Ms. McIntyre was employed at the Amador County District Attorney's Office as a Legal Secretary II/Administrative Legal Secretary and was also employed as a Court Clerk II. Ms. McIntyre worked for Amador County government for a total of 9 years and possesses a Bachelor's Degree from California State University, Chico in Political Science in Legal Studies. Based on Ms. Mclntyre's education and prior administrative experience, the Sheriff recommends hiring Ms. McIntyre as a Sheriff Clerk II, step 5, retroactive to her hire date of 1/7/2012. The Director of Human Resources has reviewed and endorsed the advanced hire request. The salary for the advanced step request constitutes ahalf-year fiscal impact of $2,135. Funds are available in the Sheriff's budget as the replaced employee was a Sheriff's Clerk III at the top step -action requested -APPROVE ADVANCED STEP HIRE AT STEP 5 SHERIFF'S CLERK II RETROACTIVE TO HIRE DATE OF 1/7/2012. PAGE 9 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 3.27* BudEet Adjustment -The Sheriff's Office contracts for inmate medical services within the jail facility. The contract has a maximum payout of $15,000 per episode for medical services rendered outside the facility. On rare occasion, an inmate suffers a catastrophic medical incident far exceeding the $15,000 policy limit. The medical costs above the $15,000 limit can be substantial and are a County cost. The Sheriff's Office had previously researched the cost of catastrophic medical insurance, and the cost was prohibitive. With an increasing local inmate population and the potential for longer inmate sentences, the department has again researched the cost of inmate medical insurance. With the assistance of County Risk Management, the Sheriff's Office reviewed numerous catastrophic medical insurance plan proposals, and the county's insurance provider worked to develop the best option for a policy for the County. The Sheriff's Office would like to purchase a policy through the county's insurance provider with the following cost thresholds: $75,000 deductible per incident per inmate with a $500,000 liability limit. The annual cost of the policy is $33,562 with a term of March 1, 2012 through February 28, 2013. The amount the policy will pay per case varies by each medical incident. The cost to the county may be greater than the amount covered yet should significantly off-set a major medical case. Total first year annual cost is $33,562, funded with Inmate Welfare Funds - action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote required). TREASURER TAX COLLECTOR 3.28* Quarterly Investment Report -Submitted is the Quarterly Investment Report for December 31, 2011, in accordance with the Butte County Statement of Investment Policy dated July 1, 2011- action requested -ACCEPT FOR INFORMATION. OTHER 3.29* Resolution Reco~nizin~ Butte County Superior Court Jude Steven J. Howell Upon his DEPARTMENTS Retirement -Judge Howell is retiring effective February 29, 2012 after twenty-four OR AGENCIES years on the bench -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Superior Court of California, County of Butte) 3.30* Durham Mosquito Abatement District (DMAD) - At the recommendation of the DMAD Board of Trustees, reappoint Sandra Atteberry to a term to end December 31, 2015 - action requested -MAKE APPOINTMENT. 3.31* Resolution Reco~nizin~ Teen Dating Violence Prevention and Awareness Month - action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Catalyst Domestic Violence Services) 4.00 REGULAR AGENDA BOARDS. 4.01* Boards, Commissions and Committees COMMISSIONS AND COMMITTEES 1. Appointments to Listed Vacancies 2. Board Member or Committee Reports PAGE 10 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 BUDGET, LEGISLATIVE OR COUNTY RELATED UPDATES 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03* General Plan Follow-Up and Implementation by Director of Development Services. 4.04 Items Removed from the Consent Agenda for Board Consideration and Action. PRESENTATION AND 4.05* The Hall of Records Proiect -The Hall of Records has been included in the Capital DISCUSSION ITEMS Improvement Program (CIP) since 2007. A. Update on the Proiect -The new facility is needed to provide a central climate controlled repository for County records; to bring the Clerk-Recorder staff into a single facility for greater efficiencies and improved operations, while eliminating leases for several scattered, inadequate facilities; and to reduce overcrowding in 25 County Center Drive in Oroville. With the conceptual plans spanning years and the project now coming to fruition, the General Services Department will provide an update to the Board of Supervisors on the status and timeline for the project. The plan is to fund the project with a USDA loan that will be repaid over a 40-year period through multiple sources in the Clerk-Recorder and Elections budgets (including lease savings), Facility Reserves and Development Impact Fees -action requested -ACCEPT FOR INFORMATION. B. Authorization to Close Escrow on Parcels for Construction of the Hall of Records - On November 8, 2011, the Board of Supervisors approved a $600,000 appropriation of funds that included $380,000 for land acquisition for the Hall of Records project. The County has successfully negotiated an agreement for the acquisition of parcels 031-150-080, 031-150-081, 031-150- 082 and 031-150-083 in Oroville for the project. The purchase price for all four parcels combined is $355,000, not including approximately $20,000 in closing costs, bringing the total acquisition cost to approximately $375,000. Due diligence analysis centered on environmental factors, planning, valuation, and title conditions have been completed confirming that the parcels containing approximately 3.88 acres meet the requirements of the County. Staff requests the approval to execute the documentation, including the Certificates of Acceptance, necessary to close escrow for all four parcels. If the County is not successful in obtaining a USDA loan for this project, the fund balance in the Capital Project Fund will be reduced to cover these costs, leaving less funding for other projects. The County is in the pre-application phase with the USDA at this time -action requested -APPROVE THE ACQUISITION OF ASSESSOR PARCEL NUMBERS 031-150-080, 031-150-081, 031-150-082 AND 031-150-083; AND AUTHORIZE THE GENERAL SERVICES DIRECTOR TO EXECUTE ALL NECESSARY DOCUMENTS RELATED TO THE ACQUISITION, INCLUDING THE CERTIFICATES OF ACCEPTANCE, ON BEHALF OF THE COUNTY. (General Services) PAGE 11 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 4.06* Direction to the California State Association of Counties (CSAC) reEardinE Butte County's Position on the Governor's Initiative for GuaranteeinE Revenues for 2011 RealiEnment - In December 2011, CSAC, of which Butte County is a member, requested feedback from counties regarding support for an initiative on the November 2012 ballot that would provide Constitutional protections for 2011 realignment. The proposal was to raise county dues by 37.5% annually to free up non- public funds to support the initiative. The Butte County Board of Supervisors voted not to support the dues increase and the CSAC sponsored initiative. CSAC is now requesting that counties provide feedback on whether or not they would support the Governor's initiative entitled "Temporary Taxes to Fund Education. Guaranteed Local Public Safety Funding. Initiative Constitutional Amendment" that will be on the November 2012 ballot. The Governor's initiative would provide 2011 realignment protections along with temporary new taxes. The CSAC Governing Body will receive feedback from counties at its February 23, 2012 meeting. Currently, California counties have no guarantee of funding from the State for the shift of State programs to county governments under 2011 realignment. If no Constitutional protection is provided, counties will still be responsible for the realigned programs with no guaranteed revenue to fund them. The initiative calls for temporary tax increases to offset the revenue guarantee -action requested -PROVIDE DIRECTION REGARDING THE BUTTE COUNTY BOARD OF SUPERVISORS' POSITION ON CSAC'S PROPOSAL TO SUPPORT THE GOVERNOR'S INITIATIVE. (Administration on Behalf of Supervisor Kirk) 4.07* Redevelopment Oversight Board Appointments for Chico, Oroville, Paradise and Gridley -The California Legislature's action to eliminate redevelopment agencies (AB1X 26) was recently upheld by the California Supreme Court. As a result, all redevelopment agencies will be dissolved as of February 1, 2012. AB1X 26 provides that each former redevelopment agency determine the successor agency. The local entity that created the redevelopment agency may elect to be the successor agency. The Cities of Chico, Oroville, and Gridley, and Town of Paradise have elected to be successor agencies. The successor agency shall among other tasks, continue making payments on and managing enforceable obligations of the former redevelopment agency. The legislation also provides that each successor agency have an oversight board pursuant to California Health and Safety Code Section 34179. Of the seven members required to sit on each of the oversight boards, two members shall be appointed by the County: one member appointed by the County Board of Supervisors; and one member of the public appointed by the County Board of Supervisors -action requested -APPOINT ONE MEMBER OF THE BOARD OF SUPERVISORS TO EACH OF THE FOUR OVERSIGHT BOARDS; AND APPOINT ONE MEMBER OF THE PUBLIC TO EACH OF THE FOUR OVERSIGHT BOARDS. (Administration) PAGE 12 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 S.OO PUBLIC HEARINGS AND TIMED ITEMS 9:30 A.M. 5.01* Timed Item -Introduction of an Ordinance AmendinE Chapter 4 of the Butte County Code Relating to Animals -Neither State law nor the local animal ordinance (Chapter 4 of the Butte County Code) contain language addressing bison/buffalo running at large. Bison/buffalo are considered exotic animals. The proposed amendment to Butte County Code, Chapter 4 will add language that will clarify all animals included in the exotic animal category are required to be held within a fenced area in order to protect the animals and the safety of the public. Additionally, the proposed ordinance will add language regarding fair hearing processes dealing with kennel licenses as this section was inadvertently left out during the last update of the animal control ordinance. The proposed addition will allow kennel permit holders a clear and consistent procedure to deal with any suspected kennel permit violations. The current ordinance does not provide that due process to kennel permit holders -action requested -WAIVE THE FIRST READING OF THE ORDINANCE. (Public Health) 1:00 P.M. 5.02* Public HearinE -Proposed General Plan Amendments (GPA) and Additional Draft ZoninE Ordinance Recommendations -Butte County General Plan 2030, MeetinE Series #8 -The purpose of this hearing is for the Board to review and direct changes to the adopted General Plan that have been identified since its adoption on October 26, 2010. These changes include amending the General Plan Land Use Map to conform to changes recently made on the Draft Zoning Map, amending the General Plan Land Use Map to include a change in General Plan designations from Agriculture to Rural Residential for several unincorporated areas near the City of Biggs and the community of Palermo. Additionally, various additional text and map amendments to the General Plan will be reviewed. The Board will also be asked to consider additional staff recommendations for changes to the Draft Zoning Ordinance and Map, following-up on the December 6 and December 13, 2011, Board hearings. The Board's direction on these items will allow staff to proceed with a formal GPA and with the preparation of a Supplemental Environmental Impact Report (EIR) for both the GPA and Draft Zoning Ordinance -action requested - 1) APPROVE STAFF RECOMMENDED CHANGES TO DRAFT ZONING ORDINANCE AND MAP; AND 2) DIRECT PREPARATION OF A GPA FOR TEXT AMENDMENTS TO THE GENERAL PLAN; AND 3) DIRECT PREPARATION OF A GPA FOR THE GENERAL PLAN LAND USE MAP; AND 4) DIRECT PREPARATION OF A GPA CHANGING DESIGNATIONS FROM AGRICULTURE TO RURAL RESIDENTIAL FOR AREAS NEAR THE CITY OF BIGGS AND THE COMMUNITY OF PALERMO; AND AMEND RESOLUTION 10-155 REMOVING THE GRIDLEY EAST AND GRIDLEY WEST AREAS FROM BEING AMENDED TO RURAL RESIDENTIAL; AND 5) DIRECT THE PREPARATION OF A SUPPLEMENTAL EIR FOR ACTIONS 1 THROUGH 4 ABOVE. (Development Services) PAGE 13 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 6.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. Recess as the Butte County Board of Supervisors and convene as the Butte County Public Facilities Financing Corporation Board of Directors. PAGE 14 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 PUBLIC FACILITIES FINANCING CORPORATION BOARD OF DIRECTORS AGENDA FEBRUARY 14.2012 1.00 CALL TO ORDER -Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. 2.00 CONSENT AGENDA 2.01 * Annual MeetinE -Approval of Minutes and Amended Bylaws and Appointment of New Officers -The Butte County Public Facilities Financing Corporation (BCPFFC) was formed on November 9, 1993. The Board of Directors of BCPFFC consists of the same individuals comprising the Board of Supervisors of Butte County. All responsibilities for managing long-term debt have been transferred from the County Treasurer-Tax Collector to the County Chief Financial Officer; therefore, Section 4.02 of the bylaws for BCPFFC have been amended to reflect the change. Additionally, a few minor revisions have been made to the bylaws to reflect changes made in the applicable Government Codes. Consistent with Sections 4.02 and 4.07 of the bylaws, as amended, the following appointments of new officers are requested: Steve Lambert as President; Maureen Kirk as Vice President; Bill Connelly as Secretary/Treasurer; and Gregory G. Iturria, Thomas F. Limper, and Joanne Wilson, as Lessee Representatives -actions requested - 1) APPROVE MINUTES; AND 2) APPROVE AMENDED BYLAWS AND AUTHORIZE THE PRESIDENT OF BCPFFC TO SIGN; AND 3) APPOINT OFFICERS AND AUTHORIZE THE PRESIDENT OF BCPFFC TO SIGN CERTIFICATE OF AUTHORIZED OFFICERS. 3.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board is prohibited from taking action on any item not listed on the agenda. ADJOURNMENT Adjourn as the Public Facilities Financing Corporation and convene as the Butte County In-Home Supportive Services Public Authority. PAGE 15 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 BUTTE COUNTY IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA FEBRUARY 14.2012 1.00 CALL TO ORDER -Butte County Board of Supervisors Room, 25 County Center Drive, Oroville 2.00 CONSENT AGENDA (NO ITEMS) 3.00 REGULAR AGENDA (NO ITEMS) PUBLIC COMMENT (Individual presentations limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda. 4.00 CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATOR: CATHI GRAMS, JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATION: CUHW ADJOURNMENT Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. PAGE 16 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS 7.00 CLOSED SESSION AGENDA -FEBRUARY 14, 2012 7.01 ACTUAL LITIGATION PURSUANT TO GOV. CODE SECTION 54956.9(a): 3 CASES 1. LAKE OROVILLE INTERVENTION (FERC PROJECT 2100); 2. SOLANO COUNTY WATER AGENCY v. CALIFORNIA DWR, SACRAMENTO SUPERIOR COURT CASE NO. 016338; 3. COUNTY OF BUTTE, COUNTY OF PLUMAS V. DEPARTMENT OF WATER RESOURCES, YOLO CO. SUP. CT CASE NO: CV09-1258 7.02 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA, DSA -MANAGEMENT/SUPERVISORY UNIT, DSA-GENERAL UNIT, BCCOA -SUPERVISORY UNIT, BCCOA -GENERAL UNIT. PAGE 17 February 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -FEBRUARY 14, 2012 Information and Procedures Concerning the Agenda and Conduct of the Board of Supervisors Meetings Meetine Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob. Aeenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, a-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been provided to the Board of Supervisors members to explain that item. Aeenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following Meetine Order: order: 1. Consent Aeenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Reeular Aeenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearine and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administrative Office 25 County Center Drive, Oroville, CA 95965 530-538-7631 www.buttecounty. net/cob PAGE 18 February 14, 2012