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HomeMy WebLinkAboutA022316 BUTTECOUNTY MEMBERS OF THE BOARD BOARDOFSUPERVISORS BILL CONNELLY, CHAIR, DISTRICT 1 LARRY WAHL, DISTRICT 2 RMA EGULAR EETING GENDA MAUREEN KIRK, DISTRICT 3 F23,2016 STEVE LAMBERT, DISTRICT 4 EBRUARY DOUG TEETER, DISTRICT 5 MEETING LOCATION BOARD OF SUPERVISOR CHAMBERS PAUL HAHN, 25 COUNTY CENTER DRIVE, SUITE 205 CHIEF ADMINISTRATIVE OFFICER/ BRUCE ALPERT, COUNTY COUNSEL OROVILLE, CALIFORNIA 95965-3380 CLERK OF THE BOARD 1.9:00 a.m. - Call to Order Pledge of Allegiance Silence Observation of a Moment of 2.Corrections and/or Changes to the Agenda 3.Consent Agenda 3.01* Northern Valley Catholic Social Service Mother's Well - Amendment A - Northern Valley Catholic Social Service (NVCSS) provides mental health, housing, vocational and support services to individuals and families in California's Northern Sacramento Valley. NVCSS was founded in 1986 and now serves six northern California counties. Approval is requested to amend the agreement with NVCSS for Perinatal Anxiety and Mood Disorder counseling, to increase the contract maximum based on a continuation of funding from Butte County's First 5 Children & Families Commission (Commission). The department recently executed a revenue agreement with the Commission for the additional program funding. The term of this agreement shall remain July 1, 2015 through June 30, 2016. The maximum financial obligation under this agreement shall not exceed $208,661.56 (this is an increase of $104,335.48) action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Behavioral Health) 3.02* Agreement with Xpio Group Health, LLC - The Butte County Department of Behavioral Health (BCDBH), Butte County Department of Public Health (BCDPH), Butte County Human Resources Department (HR), and Butte County Information Systems (IS) desire the services of Xpio Group Health, LLC. (Xpio) for the provision of HIPAA/HITECH 42 C.F.R Part 2 Act privacy and security gap analysis, HIPAA/HITECH training sessions of Butte County staff, analysis on specific department's policy and procedure development, HIPAA/HITECH mandated training, and web-based training module. Butte County General Services coordinated a Request for Proposals (RFP), for the provision of these services. Representatives from each participating department conducted a review of proposals with a proposed contract award to Xpio. The resulting agreement was coordinated by General Services on behalf of the participating departments. Approval is requested for an agreement with Xpio, for the provision of these services. The term of this agreement will be from the date of execution through October 1, 2016. The maximum financial obligation under this agreement shall not exceed $293,900 ($102,675 for BCDBH; $78,875 for BCDPH; $56,525 for IS; and $55,825 for HR) action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health on behalf of multiple Depts.) February 23, 2016 BOARD OF SUPERVISORS AGENDA PAGE 1 OF 11 3.03* Continuation of Local Drought Proclamation - On July 22, 2015, the Chief Administrative Officer declared a local emergency caused by drought, which was proclaimed by the Governor on January 17, 2014. On July 28, 2015 the Board of Supervisors reaffirmed and ratified the proclamation of local emergency associated with drought. State law requires that the Board of Supervisors review the need for continuing the local emergency every 30 days. As the State continues through its fifth year of drought, Butte County is feeling the effects, as there continue to be landowners with dry wells. At this point, the final duration of the emergency has not yet been determined action requested 1) CONFIRM THE NEED FOR CONTINUING THE PROCLAMATION OF A LOCAL EMERGENCY; AND2) ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (County Administration) 3.04* Fiscal Year 2014 Homeland Security Grant Program (HSGP) - The Board of Supervisors authorized the Emergency Services Officer to apply for funding under the fiscal year (FY) 2014 HSGP. Several of the grant approved projects have come in under budget. The grant specified Anti-Terrorism Approval Body (Approval Authority) has authorized the purchase of a bomb suit that meets grant guidelines. This item requires Board of Supervisors approval for the purchase of a capital asset and related budget authority action requested - APPROVE BUDGET ADJUSTMENT (4/5 vote required); AND AUTHORIZE THE PURCHASE OF CAPITAL ASSET. (County Administration) 3.05* Second Amendment to Agreement for Attorney Services - Greg Einhorn - Request approval of amendment for attorney services with Greg Einhorn. The amendment increases the hourly rate for legal services performed by Greg Einhorn to $125/hour. The effective date of this change is February 23, 2016 action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) 3.06* Surplus Capital Assets - The Department of Employment & Social Services (DESS) requests Board approval in declaring the following capital assets as surplus: DELL Power Edge 4600; DELL Power Edge 2600; DELL Power Edge 4200. The items were originally purchased in 1998 and 2003. The equipment is no longer functional and, therefore, of no use to the Department in any capacity action requested 1) DECLARE CAPITAL ASSET ITEMS AS SURPLUS AND DIRECT THE ITEMS BE REMOVED FROM THE CAPITAL ASSET INVENTORY LIST; AND 2) AUTHORIZE THE TRANSFER TO COUNTY SURPLUS IN ACCORDANCE WITH BUTTE COUNTY GENERAL SERVICES DISPOSAL OF SURPLUS POLICY. (DESS) 3.07* Agreement with Michael Baker International, Inc. to Prepare Amendments to the General Plan and Zoning Ordinance - Butte County is required to amend the General Plan Health and Safety Element to identify land uses within expanded flood hazard areas based on recently adopted legislation, Senate Bill 5, and new planning guidelines developed by the California Department of Water Resources. The County is also required to amend the Zoning Ordinance to establish administrative procedures, findings, and development standards for proposed projects potentially subject to flooding. State law requires the General Plan Health and Safety Element consider flood risks in areas subject to a 200- year flood and protected by levees identified in the State Plan of Flood Control because Butte County is located in the area covered by the Central Valley Flood Protection Plan (CVFPP). In September 2015, staff published a Request for Proposal (RFP) for Amendment of Butte County General Plan and Zoning Ordinance for Consistency with the Central Valley Flood Protection Plan. Three companies submitted proposals and a review committee recommended contracting with Michael Baker International, Inc. based on the firm's experience preparing similar General Plan and Zoning Ordinance amendments to comply with SB 5 and CVFPP requirements. The department recommends executing an agreement with Michael Baker International, Inc. in the amount of $40,035 with a term to expire on December 31, 2016 action requested - APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Development Services) February 23, 2016 BOARD OF SUPERVISORS AGENDA PAGE 2 OF 11 3.08* Sublease and Attornment Agreements for 205 Mira Loma Drive Suite #30, Oroville, for Occupancy by DESS - In an effort to gain efficiency, the Butte County Department of Employment and Social Services (DESS) desires to occupy additional space located at 205 Mira Loma, Suite 30, which is adjacent to existing DESS employment and adoption programs in Oroville. The facility is owned by the Jon H. Bechtel Trust and, through a Master Lease, is under the control of Guillon, Inc. Staff recommends that the Board execute a sublease of the facility from Guillon, Inc. Under the terms of sublease, the rent payment runs $0.75 per square foot for a total monthly payment of $6,026.25 per month for the 8,035 square foot area including common area maintenance charges. The planned termination date for the sublease is June 30, 2021, and includes the option to extend for an additional sixty month period. Funding for the lease is identified within the DESS FY 2015-16 budget and no additional appropriation is required. In addition, and in an effort to secure the rights of occupancy by DESS in the event that the Master Lease between the Jon H. Bechtel Trust and Guillon, Inc. expires or is terminated, staff also recommends that the Board approve the Attornment Agreement. The Attornment Agreement establishes the occupancy rights of DESS directly with the Jon H. Bechtel Trust in the event the facility is no longer under the control of Guillon, Inc. action requested - APPROVE THE AGREEMENTS AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (General Services) 3.09* Introduction of the Salary Ordinance for FY 2015-2016 - The Department of Human Resources has prepared an updated Salary Ordinance. The ordinance includes details on allocated positions, and the salary plans for classified positions and elected and appointed officials. The ordinance is based on Board of Supervisors actions regarding positions through February 9, 2016 as well as clean-up of the format of the ordinance to improve readability. In addition, the proposed ordinance shows all hourly rates of pay with two decimals consistent with how employees are actually paid. Past ordinances have included four decimals. The conversion from four to two decimals was done in such a way that no employee will see a reduction in pay due to rounding action requested WAIVE THE FIRST READING OF THE ORDINANCE. (Human Resources) 3.10* Resolution Ratifying the Program Supplement Agreement to Master Agreement with State Department of Transportation - On January 9, 2007, the Board approved Master Agreement, Administering Agency-State Agreement for Federal-Aid Projects, No. 03-5912R with the State Department of Transportation (Caltrans) for County projects receiving federal-aid from the Federal Highway Administration in order to incorporate and conform to changes in State and Federal statutes, regulations, and policies, including Caltrans Local Assistance procedures relating to the federal-aid funded programs. With the approval of the agreement in 2007, the Board adopted a resolution authorizing the Director of Public Works to execute and submit Program Supplements to the Master Agreement for all future projects. This was necessary to process the Program Supplements in an expeditious manner as projects came about. Recently Caltrans has begun requiring individual Board resolutions authorizing the Director of Public Works to sign each Program Supplement Agreement for each individual project. Public Works recently received the Program Supplement Agreement for the Lincoln Blvd. Sidewalk Improvement Project 03-5912(087), from Arnold Avenue to Myers Street. The Program Supplement Agreement was signed by the Director of Public Works on February 3, 2016 and submitted to Caltrans. The department is requesting the Board ratify the Program Supplement Agreement in order to meet the new Caltrans requirement action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) February 23, 2016 BOARD OF SUPERVISORS AGENDA PAGE 3 OF 11 3.11* Resolution Redesignating the Chico/North Butte County Recycling Market Development Zone (RMDZ) Boundaries - The Department of Public Works is requesting the Board's approval of a resolution re-designating the Chico/Northern Butte County Recycling Market Development Zone (Zone). The resolution will act as an application to the Department of Resources Recycling and Recovery (CalRecycle) for expansion of the Zone's southern boundary to include the North State Rendering Plant (NSR). CalRecycle's Recycling Market Development Zone (RMDZ) program offers incentives to businesses within an RMDZ that use commodities in the waste stream for beneficial use. NSR has indicated it intends to apply for funding under CalRecycle's Green House Gas Reduction Grant/Loan program (GHG) and/or RMDZ program. The loan/grant will allow NSR to expand its facilities to process food waste to generate renewable energy. A facility in Butte County capable of accepting and processing food waste will help the County and each city in meeting the mandates placed on local government by the enactment of the commercial organic waste recycling legislation (AB 1826). Public Works staff worked with cities and other stakeholders to develop the County's Commercial Organic Waste Recycling Plan in order to comply with AB 1826. As a result of those meetings, NSR staff requested the County and City of Chico consider expanding the Zone boundary to include the area in which NSR is located. The City of Chico is the lead agency for the Zone. At its February 16, 2016 meeting, the Chico City Council will consider a resolution to expand the Zone the unincorporated area of the County, therefore, CalRecycle requires that the Board of Supervisors approve a resolution to expand the Zone boundary as well action requested ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.12* Contract Amendment with Keefe Commissary Network - In 2008, the Sheriff's Office completed a Request for Proposal (RFP) for inmate commissary services and selected Keefe Commissary Network. Over the years, services have been added to include video visitation for inmates, internet secure messaging, and electronic deposits and at each of these service enhancements, a contract amendment was completed, numbering three in total. Services of inmate commissary are integral to jail operations and a long-term relationship with a commissary provider is essential in order to maintain a smooth process. In December of 2015, the Sheriff's Office prepared a new RFP for commissary services and is currently reviewing and vetting the two responses and will next enter into the contract negotiation phase with the selected company. The current Keefe contract is set to expire February 27, 2016, and the Sheriff is requesting three additional months through May 27, 2016 to finalize selection and negotiations to develop a contract for all required services. All other terms and conditions remain unchanged action requested APPROVE AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR- CONTROLLER. (Sheriff-Coroner) 3.13* Sheriff's Office Civil Division Equipment - The Sheriff's Office Civil Division is in need of four hand held radios for civil deputy use in the field. Due to emerging FCC regulations and anticipated future analogue to digital, we are electing to purchase dual band radios that will work within both systems. The Sheriff's Civil Division will be the first division in the Sheriff's Office to purchase the new dual band radios. Funds for the purchase in the amount of $16,500 will be allocated from the Civil Equipment Fund action requested APPROVE BUDGET ADJUSTMENT (4/5 vote required). (Sheriff- Coroner) February 23, 2016 BOARD OF SUPERVISORS AGENDA PAGE 4 OF 11 3.14* State of California, Department of Parks and Recreation, Division of Boating and Waterways - The agreement with the State of California, Department of Parks and Recreation, Division of Boating and Waterways for FY 2016-17 that will continue the existing program. The program provides funding for the Sheriff's Office to provide year- round patrol of the Feather River, Lake Oroville and the Sacramento River. The Sheriff's Office is charged with enforcement of local laws and regulations by means of vessel, foot patrol, or motor vehicle. The Sheriff's Office provides education to the public on State and local laws and regulations, inspection of vessels for compliance with required safety equipment and registration requirements; and provides supervision of organized on-the-water boating activities that allows for the protection and safety of the boating public. The year-round program funds one full-time uniformed deputy sheriff, a leased vehicle, marine equipment, and supporting program services. The Agreement in the amount $159,342 requires the County to utilize the annual boat tax revenue of $72,404, which the Sheriff's Office provides a full-time Sheriff's Sergeant to oversee the water enforcement program. Appropriations and anticipated revenue will be included in the Sheriff's FY 2016-17 budget action requested 1) ACCEPT AWARD; 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; 3) RATIFY SHERIFF HONEA'S SIGNATURE ON THE AGREMEENT; AND 4) AUTHORIZE THE FOLLOWING REPRESENTATIVES FROM THE SHERIFF'S OFFICE TO SIGN QUARTERLY REPORTS, QUARTERLY REIMBURSEMENT REQUESTS, ANNUAL REPORTS AND OTHER DOCUMENTS FOR THE PERFORMANCE OF THE AGREEMENT: KORY L. HONEA, SHERIFF-CORONER; JD JONES, SHERIFF'S CAPTAIN; JACK STORNE, SHERIFF'S SERGEANT; AND SUSAN TIFFANY, ADMINISTRATIVE ANALYST, ASSOCIATE. (Sheriff-Coroner) 3.15* State of California, Department of Parks and Recreation, Division of Boating and Waterways - Training Agreement - with the State of California, Department of Parks and Recreation, Division of Boating and Waterways (DBW) which will enable the County to be reimbursed for travel expenses incurred by a Butte County Deputy Sheriff who provides training to other law enforcement personnel engaged in patrolling waterways in their jurisdictions. The training provided enhances public safety throughout the State of California and benefits Butte County directly by allowing staff to enhance their skills and improves coordination during joint operations and/or mutual aid requests. The training classes will be in compliance with the curriculum shared between DBW and the Sheriff's Office. The one-year agreement will reimburse the Sheriff's Office for lodging and per diem for the training classes, not to exceed $10,400. No match is required action requested APPROVE AGREEMENT AND RATIFY SHERIFF HONEA'S SIGNATURE; AND APPROVE BUDGET ADJUSTMENT (4/5 vote required). (Sheriff- Coroner) 3.16* Funds for Armored Vehicle Replacement In April 2013, a refurbished Armored Vehicle was purchased with FY 2010-11 Homeland Security Grant funds for joint use by the Butte County Sheriff's Office and the Chico Police Department. In April of 2015, the engine compartment was destroyed by fire. Because of the vehicle design, the vehicle could not be repaired and was deemed a total loss. The City of Chico maintained ownership of the vehicle and was storing, maintaining and insuring the vehicle. The City settled with their insurance carrier and the majority of the cost for replacement was covered by insurance. Due to state sales tax and shipping of the new vehicle, the insurance replacement funds were $33,650 less than the total replacement cost. The Sheriff and Chief of Chico agreed to split the budget shortfall for the new vehicle. Sheriff's portion of the vehicle replacement is $16,825 to be paid with Federal Asset Forfeiture Funds action requested APPROVE BUDGET ADJUSTMENT (4/5 vote required). (Sheriff-Coroner) February 23, 2016 BOARD OF SUPERVISORS AGENDA PAGE 5 OF 11 3.17* Sustainable Groundwater Management Act Basin Boundary Modification - The Sustainable Groundwater Management Act (SGMA) went into effect on January 1, 2015. Sub basins designated by the California Statewide Groundwater Elevation Monitoring (CASGEM) program as high or medium priority are subject to SGMA compliance. In these sub basins, Groundwater Sustainability Agencies (GSA) must be formed and take responsibility to develop and implement a Groundwater Sustainability Plan (GSP) by 2022. In Butte County, there are four subbasins (Vina, West Butte, East Butte and North Yuba) subject to SGMA. Local agencies are provided the opportunity to request the Department of Water Resources (DWR) modify basin boundaries to foster sustainable groundwater management. The deadline to submit basin boundary modification requests is March 31, 2016. Unfortunately, the deadline does not provide sufficient time to fully consider basin boundary modification options and their potential implications. It would be premature at this time to submit a basin boundary modification request since there are too many uncertainties regarding SGMA implementation. Preferably, DWR should reopen the basin modification process in 2018 or 2019, which would allow GSAs to engage in an orderly and confident planning process that will foster sustainable groundwater management. The Butte County Water Commission voted on February 3, 2016 to recommend the Board of Supervisors submit a letter to DWR requesting they reopen the period to accept basin boundary modifications in 2018 or 2019. A similar request is expected to be made by other public agencies including counties and water districts action requested APPROVE LETTER AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 3.18* Water Advisory Committee Appointments- Oroville and Environment At-Large - The Water Advisory Committee (WAC) is mandated by the Basin Management Objectives (BMO) ordinance, also known as Butte County Code Chapter 33-A. Members are to be appointed by the Board of Supervisors. They are to represent the defined BMO sub-inventory units within the Sacramento Valley Groundwater Basin and one at-large member each from the Foothill and Mountain inventory units as defined in the 2001 Butte County Water Inventory/Analysis Report. Additional at-large WAC members shall be appointed: one from each of the incorporated municipalities in Butte County; one from the agricultural community; one from the environmental community; and one from each organized watershed group in Butte County. Members serve a 4-year term. Council member Marlene Del Rosario was appointed by the Oroville City Council on March 17, 2015 to replace Council member Dave Pittman as the representative for the City of Oroville on the WAC. The environment at-large position has been vacant for more than five years. Robyn DiFalco of Butte Environmental Council (BEC) has recommended Lindsay Wood to serve as the environment at-large representative. Ms. Wood has a bachelors degree in biological sciences and is the Watershed Coordinator for BEC action requested - APPOINT MARLENE DEL ROSARIO TO THE WATER ADVISORY COMMITTEE AS THE MUNICIPAL OROVILLE AT-LARGE REPRESENTATIVE TO A TERM TO END DECEMBER 31, 2016; AND APPOINT LINDSAY WOOD TO THE WATER ADVISORY COMMITTEE AS THE ENVIRONMENT AT-LARGE REPRESENTATIVE TO A TERM TO END DECEMBER 31, 2018. (Water and Resource Conservation) 4.Regular Agenda 4.01* Boards, Commissions and Committees A.Appointments to Listed Vacancies B.Board Member/Committee Reports and Board Member Comments ( Pursuant to CA State law, the Board is prohibited from taking action on any item not listed on the agenda.) February 23, 2016 BOARD OF SUPERVISORS AGENDA PAGE 6 OF 11 4.02 Update of Current Budget/Legislative Issues by the Chief Administrative Officer - action requested - PROVIDE DIRECTION TO STAFF. 4.03 Items Removed from the Consent Agenda for Board Consideration and Action. 4.04* Status Report on the Implementation of the Butte County Regional Economic Development Strategy The Economic Development Element of General Plan 2030 included Action Item ED.A1.1, which calls for the creation of a countywide Economic Development Strategy. On January 25, 2011 the Board of Supervisors approved the Butte County Regional Economic Development Strategy which contained goals, initiatives, and action items to be attained during the period 2011-2013. On February 11, 2014 the Board of Supervisors approved a revision to the Strategy, extending the life of the Strategy through 2017 and adding additional action items to support the previously approved goals and initiatives. The approved action items support the following key initiatives: 1) Grow existing businesses; 2) Ensure Butte County is a competitive location for new investment; 3) Create a sustainable reputation for the county; and 4) Improve the coordination of regional economic development resources and efforts. atus report on the annual accomplishments of the Butte County Regional Economic Development Strategy action requested ACCEPT FOR INFORMATION. (County Administration) 4.05* - Second Quarter Financial ReportThe second quarter ended December 31, 2015. The quarterly financial report provides an update on the national, state and local economy; summarizes the quarterly analysis of expenditures and revenues; includes an update on the FY 2016-17 budget outlook; provides an update on cash balances; and reports on current long-term debt obligations action requested ACCEPT FOR INFORMATION. (County Administration) 4.06* 2015 Groundwater Status Report and Basin Management Objectives - Pursuant to Chapter 33 and Chapter 33A of the Butte County Code, the Department is required to collect data on groundwater conditions (i.e., elevation, water quality) and land subsidence. The Department is required to report to the Board of Supervisors each February on the status of groundwater conditions and the Basin Management Objectives (BMO) program. The 2015 Groundwater Status Report includes a summary of hydrologic conditions for the 2015 water year (October 2014-September 2015); groundwater conditions; results from the water quality trend monitoring program, land subsidence data, and the 2016 BMO reports. The BMO documents for each of the 16 sub-inventory units (SIU) describe land and water use activities in the SIU, geology, current conditions and the management objective as stated by SIU stakeholders. Spring and fall hydrographs for each BMO well show groundwater levels over time in comparison to their Alert Stage. The BMO Ordinance specifies the methodologies for BMOs (i.e., desirable groundwater conditions) and Alert Stages when BMOs are not reached. 2015 was classified as a critical water year in the Sacramento Valley. Groundwater levels are generally a little lower than in 2014 and the number of wells reaching a BMO Alert Stage increased. Water quality results show no indication of saline intrusion into the basin. No inelastic land subsidence has been recorded in Butte County to date. The report was reviewed by the Technical Advisory Committee on January 12, 2016 and was presented to the Water Commission on February 3, 2016 action requested ACCEPT FOR INFORMATION. (Water and Resource Conservation) February 23, 2016 BOARD OF SUPERVISORS AGENDA PAGE 7 OF 11 4.07* Special Use/Vacant Facilities Report Butte County is entrusted with managing the entirety of rights regarding real property assets in a way that maximizes the public benefits while appropriately minimizing expense. This responsibility requires acting judiciously to increase holdings as necessary to meet increased needs for services to the public and acting prudently to decrease the inventory when assets are surplus to the needs of the County or are no longer serviceable. The purpose of this report is to identify the special use properties that are not utilized to deliver typical County services to the public and to provide the Board with facility and financial information on each of the identified real property assets. Staff recommends the Board accept the Special Use/Vacant Facilities Report and discuss potential action items for the various properties and facilities action requested ACCEPT FOR INFORMATION AND PROVIDE DIRECTION TO STAFF. (General Services) 4.08* 11:00 a.m. Fire Services Restructure During final budget hearings, the Board directed staff to develop a restructuring plan for fire services to reduce the reliance on the General Fund. The County contracted with Matrix Consulting Group to assist in the evaluation and recommendation. Matrix has concluded the evaluation phase of the project and has developed six options for further evaluation. The options include: loyment; ; and After preliminary review, staff recommends the following three options for further development, as they are identified as being the most likely to ease the burden of fire services on the General Fund: tain cooperative agreement with CalFIRE and modify deployment; Staff will develop the options selected by the Board, hold community meetings, and will return to the Board for further discussion action requested SELECT OPTIONS FOR FURTHER DEVELOPMENT, DIRECT STAFF TO HOLD COMMUNITY MEETINGS, AND RETURN TO THE BOARD WITH A DETAILED ANALYSIS AND POTENTIAL IMPLEMENTATION PLANS. (County Administration) 5.Public Hearings and Timed Items 5.01* 9:30 a.m. Public Hearing Itemized Cost of Medical Marijuana Nuisance Abatement Enforcement to Record a Lien and Impose a Special Assessment - On November 6, 2014, a Hearing Officer declared a public nuisance existed on the property at Jordan Hill Road, Oroville; APN: 058-160-123; Case number: CE14-0153. The lien amount is $5,446.60. The nuisance abatement process for this property is detailed in the staff report action requested ORDER A LIEN AND IMPOSE A SPECIAL ASSESSMENT ON THE PROPERTY. (Development Services) February 23, 2016 BOARD OF SUPERVISORS AGENDA PAGE 8 OF 11 5.02* 9:40 a.m. Timed Item Multiple SB 863 Jail Project Items - The County has received notification from the Board of State and Community Corrections (BSCC) of the conditional award of $40 million in grant funding for the design and construction of the SB 863 Jail Program, Inmate Treatment, Capacity and Replacement Housing Project (Project). As a result of the conditional award, it is recommended that the Board of Supervisors take the following actions: 1) Approve a resolution removing Inmate Welfare Funds as a source of matching funds and replacing it with Local Assistance for Rural and Small County Law Enforcement Funds; 2) Approve an amendment to the Capital Improvement Program (CIP) Jail Program and Capacity Expansion Project to reflect the funding change from Inmate Welfare Funds to Local Assistance for Rural and Small County Law Enforcement Funds and to adjust the completion date to FY 2020-21; 3) Approve a budget adjustment appropriating an additional $455,000 in the Project budget, for anticipated expenses through the rest of this fiscal year; and 4) Award the contract for Nacht & Lewis Architects to perform Design-Build Performance Criteria Architectural services for the Project, for the not-to-exceed amount of $1,622,495, with a start date upon issuance of Notice to Proceed, and term completion of June 26, 2020 action requested 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; 2) APPROVE CIP AMENDMENT; 3) APPROVE A BUDGET ADJUSTMENT (4/5 vote required); AND 4) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (General Services/Sheriff) 5.03* 9:45 a.m. Timed Item Multiple Evidence Storage Building and Morgue Project Items - The Morgue, have been included in the Capital Improvement Program (CIP) since 2004. The Board of Supervisors approved the initial architectural programming services for this project on August 11, 2015, and the programming is complete. It is recommended that the Board of Supervisors take the following actions: 1) Approve an amendment of the CIP to combine the two projects (Morgue facility and Evidence Storage facility) into a single combined project, change the completion date, increase the total project cost, increase the total building square footage, and change the funding sources; 2) Approve a budget adjustment to appropriate an additional $100,000 for anticipated expenses though the rest of the fiscal year; and 3) Award a contract to Nacht & Lewis to perform Design-Build Performance Criteria Architectural services for the Evidence Storage Building and Morgue project action requested 1) APPROVE CIP AMENDMENT; 2) APPROVE BUDGET ADJUSTMENT (4/5 vote required); AND 3) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (General Services/Sheriff) ( 6.Public Comment each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. February 23, 2016 BOARD OF SUPERVISORS AGENDA PAGE 9 OF 11 7.Closed Session 7.01 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES AND BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA; DSA - MANAGEMENT/SUPERVISORY UNIT; DSA- GENERAL UNIT; BCCOA - SUPERVISORY UNIT; BCCOA - GENERAL UNIT; CONFIDENTIAL UNIT; PPOA - MANAGEMENT UNIT; NON-REPRESENTED UNIT; SKILLED TRADES UNIT 7.02 ACTUAL LITIGATION PURSUANT TO GOV. CODE SEC. 54956.9(d)(1) - 1 CASE: DEBRA TREW - COMPENSATION CLAIM, CLAIM NUMBER: BUAG-543327. 7.03 PUBLIC EMPLOYEE EMPLOYMENT, APPOINTMENT, RECRUITMENT, PERFORMANCE EVALUATIONS, INCLUDING: GOALS, PURSUANT TO GOVERNMENT CODE SECTION 54957: 1.AGRICULTURAL COMMISSIONER 2.BEHAVIORAL HEALTH DIRECTOR 3.CHIEF ADMINISTRATIVE OFFICER 4.CHIEF PROBATION OFFICER 5.CHILD SUPPORT SERVICES DIRECTOR 6.COUNTY COUNSEL 7.DEVELOPMENT SERVICES DIRECTOR 8.EMPLOYMENT AND SOCIAL SERVICES DIRECTOR 9.HUMAN RESOURCES DIRECTOR 10.INFORMATION SERVICES DIRECTOR 11.LIBRARY DIRECTOR 12.PUBLIC HEALTH DIRECTOR 13.PUBLIC WORKS DIRECTOR 14.WATER AND RESOURCE CONSERVATION DIRECTOR February 23, 2016 BOARD OF SUPERVISORS AGENDA PAGE 10 OF 11 Butte County Department Heads Information and Procedures Concerning the Agenda and Board of Supervisors Meetings Agricultural Commissioner: Meeting Information: Luis Mendoza Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Assessor*: held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Diane Brown the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page. Behavioral Health: Dorian Kittrell Agenda Information: Chief Administrative The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Officer: hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Paul Hahn website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain Chief Probation Officer: each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) Steve Bordin are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please Child Support Services: do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can Sean Farrell be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included Clerk-Recorder-Registrar in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding of Voters*: Candace Grubbs documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been County Counsel: provided to the Board of Supervisors members to explain that item. Bruce Alpert Agenda Format and Meeting Order: Development Services: Tim Snellings The agenda is usually organized into the following areas and meetings generally proceed in the following order: District Attorney*: 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the MikeRamsey Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair Employment & Social asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium Services: and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Cathi Grams 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Farm, Home & 4-H Advisory: removed from the Consent Agenda are discussed under this section. Randall Mutters 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Interim Fire Chief: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time Darren Read listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any General Services: Grant Hunsicker matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. Human Resources: 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of Brian Ring the agenda identifies those items that will be discussed during the closed session. Information Systems: Art Robison Public Participation: Library: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Melanie Lightbody members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Public Health: Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these Cathy Raevsky policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, Public Works: or viewed at the Clerk of the Board website. Mike Crump The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Sheriff-Coroner*: special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to Kory Honea request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. Treasurer-Tax Collector*: Peggy Moak For further information contact the: Water & Resource Clerk of the Board of Supervisors Conservation: County Administrative Office Paul Gosselin 25 County Center Drive, Suite 200, Oroville, CA 95965 530-538-7631 *Elected Official February 23, 2016 BOARD OF SUPERVISORS AGENDA PAGE 11 OF 11