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HomeMy WebLinkAboutA022817 BUTTE COUNTY BOARD OF SUPERVISORS MEMBERS OF THE BOARD BILL CONNELLY,CHAIR,DISTRICT 1 REGULAR MEETING AGENDA LARRY WAHL,DISTRICT 2 MAUREEN KIRK,DISTRICT 3 FEBRUARY 2H, 2017 STEVE LAMBERT,DISTRICT C A L V r 0 R N I A a DOUG TEETER,DISTRICT 5 9:00 AM PAUL HAHN CHIEF ADMINISTRATIVE OFFICER MEETING LOCATION BRUCE ALPERT,COUNTY COUNSEL CLERK OF THE BOARD BOARD OF SUPERVISORS CHAMBERS 25 COUNTY CENTER DRIVE,SUITE 205 OROVILLE,CALIFORNIA 95965-3380 1. CALL TO ORDER Pledge of Allegiance Observation of a Moment of Silence 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA 3.01 Agreement with Netsmart Technologies, Inc.Amendment L- Netsmart Technologies, Inc. (NTST) provides an electronic health record (EHR), which consists of practice management, electronic clinical records,service billing to appropriate payers including Medi-Cal, managed care,eligibility verification, and report writing for both mental health and alcohol and drug services. This EHR fully complies with the federal confidentiality standards required by the Health Insurance Portability and Accountability Act of 1996. Approval is requested for an amendment to the agreement with NTST.The amendment includes new products called Progress Note Pull Forward, Document Capture, Care POV, and Provider Connect, in addition to software upgrades, and annual maintenance and license fees for existing software.The term of the agreement is March 27, 2007, through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $2,364,846.99, an increase of $353,427 for Fiscal Year (FY) 2016-17 — action requested — APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.02 Agreement with Casa Pacifica Centers for Children & Families-Casa Pacifica Centers for Children & Families (Casa Pacifica) is a residential treatment facility that has been serving children and adolescents since 1994. Casa Pacifica serves abused and neglected children and adolescents as well as those with severe emotional, social, behavioral, and mental health challenges. Approval is requested for an agreement with Casa Pacifica to provide mental health services.The term of this agreement is January 6, 2017 through June 30, 2017. This agreement replaces the interim agreement, previously approved by General Services,for services beginning January 6, 2017.The maximum financial obligation under this agreement shall not exceed $67,775.50 — action requested—APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 3.03 Agreement with Youth With a Mission - Springs of Living Water - Jr. High Reach Conference - Youth With a Mission -Springs of Living Water is a conference grounds in Richardson Springs. It provides accommodations and meals for conference participants.Approval is requested to enter into an agreement with Youth With a Mission - Springs of Living Water to provide accommodations and meals for junior high school students attending the Junior High School Reach for the Future Conference. The term of the agreement is March 2, 2017, through March 4, 2017. The maximum financial obligation under this agreement shall not exceed $41,500 — action requested — APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.04 Agreement with Youth With a Mission -Springs of Living Water- High School Reach Conference -Youth With a Mission - Springs of Living Water is a conference grounds in Richardson Springs. It provides accommodations and meals for conference participants. Approval is requested to enter into an agreement with Youth With a Mission - Springs of Living Water to provide accommodations and meals for high school students attending the High School Reach for the Future Conference. The term of the agreement is March 23, 2017 through March 25, 2017.The maximum financial obligation under this agreement shall not exceed$41,500—action requested —APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.05 Approval of Board Minutes— Submitted for approval are the minutes for the January 24, 2017 Board of Supervisors regular meeting, and the February 28, 2017 Board of Supervisors special meeting—action requested—APPROVE BOARD MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.06 Letter Requesting Collaboration on FY 2016-17 California OHV Grant Applications—On behalf of Supervisor Teeter, District 5,submitted for approval is a letter to Forest Supervisor Daniel Lovato of the Plumas National Forest requesting collaboration on FY 2016-17 California OHV grant applications — action requested — APPROVE LETTER AND AUTHORIZE THE CHAIR TO SIGN. (County Administration—Supervisor Teeter, District 5) 3.07 Annual Report Regarding Compliance with Continuing Disclosure Requirements for Debt Issuances -The County has agreed to meet continuing disclosure requirements as specified in the documentation for long term financings. The 2004 Pension Obligation Bonds Series A and Series B (2004 POBs) require that specific disclosure documents be provided to the Trustee who is also the Dissemination Agent. As the Dissemination Agent, the Trustee must perform the actual postings of the disclosure documents with the Municipal Securities Rulemaking Board (MSRB), via the Electronic Municipal Markets Access (EMMA) website, by a specified date. The County's responsibility is to provide the necessary information to the Trustee in a timely manner. Additionally, long term capital lease arrangements, such as the financing of the Hall of Records and auto and equipment leases, require annual reporting of financial information directly to the lenders. For each financing,the primary requirement is that the County's Comprehensive Annual Financial Report(CAFR)for the previous fiscal year be provided.The County has timely complied with all of the continuing disclosure requirements since the last annual report to the Board in February 2016, with one exception. The CAFR, which was timely provided by the County to the Trustee, was posted by the Trustee on EMMA for the 2004 Pension Obligation Bonds Series B five(5)days after the posting deadline. The error was discovered by County staff during a review of the filing confirmations. According to Bond Counsel, this is not considered to be a material event—action requested—ACCEPT FOR INFORMATION. (County Administration) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 3.08 Termination of Local January Storm Emergency - A local storm emergency presently exists in Butte County in accordance with the proclamation made by the Chief Administrative Officer on January 17, 2017, and reaffirmed and ratified by the Board of Supervisors on January 24, 2017. The purpose of the storm proclamation was to allow the County to deploy resources and execute contracts under emergency procedures. The local situation resulting from conditions of the January storm is no longer beyond the capability of local resources to mitigate—action requested — 1) CONFIRM THE NEED FOR TERMINATING THE PROCLAMATION OF LOCAL JANUARY STORM EMERGENCY; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.09 Budget Adjustment for Bangor Fire Station Debt Service- In 2010,the County obtained financing from the United States Department of Agriculture(USDA)to construct a new Bangor Fire Station. In addition to the annual debt service payments, the USDA requires the County to annually deposit $5,600 to a Reserve Fund held by the County, as Trustee. The deposits to the Reserve Fund will continue for ten (10)Years,at which time the fund balance will equal an average annual payment. While preparing to make the debt service payment on February 1, 2017, it was discovered that FY 2016-17 Capital Projects budget did not include the required $5,600 annual transfer to the Reserve Fund. A budget adjustment authorizing the transfer from the Capital Projects Fund to the Reserve Fund is necessary to meet the deposit requirements — action requested -APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (County Administration) 3.10 Agreement for Legal Services between the County of Butte and Shaw Law Group — Board approval is requested for an agreement with Shaw Law Group for attorney services effective January 1, 2017. The agreement transfers Butte County's relationship to Shaw Law Group PC from Shaw Valenza LLP. The hourly rate is as follows: Partners and Of Counsel $350/hour; Associates $300/hour; Paralegal Services $135/hour; and Investigative Services $275/hour — action requested - APPROVE AND RATIFY AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) 3.11 An Ordinance Creating Butte County Code Section 34C Entitled Nonmedical Marijuana Ordinance - On November 8, 2016, voters of the State of California approved Proposition 64, entitled the "Control, Regulate and Tax Adult Use of Marijuana Act" (the "Adult Use of Marijuana Act" or the "AUMA").The AUMA generally provides that individuals 21 Years of age and older may cultivate up to six nonmedical marijuana plants within a private residence, or upon the grounds of a private residence, and allows counties to enact "reasonable regulations" to regulate cultivation activities, including the ability to require that cultivation take place indoors. Accordingly, the County has prepared the Butte County Nonmedical Marijuana Ordinance, Chapter 34C of the Butte County Code, to regulate nonmedical marijuana cultivation in Butte County. Chapter 34C of the Butte County Code is modeled after Chapter 34A of the Butte County Code, which regulates the cultivation of medical marijuana. The primary difference between the two ordinances is that Chapter 34C of the Butte County Code requires nonmedical marijuana cultivation to take place indoors only on all parcels less than 5 acres in size, but allows nonmedical marijuana cultivation to take place either indoors or outdoors on parcels 5 acres in size and larger. Chapter 34C was introduced on January 24, 2017, and during discussion of the ordinance, a concern was raised regarding the applicable setback requirement for indoor and outdoor grows as set out in 34C-8. After clarification, the Board voted to waive the first reading of the ordinance—action requested -ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 3.12 Capital Asset Purchase—Vehicle - Board approval is requested for the capital asset purchase of a sedan vehicle for the Real Estate Fraud Prosecution Program. The program was established to deter, investigate, and prosecute real estate fraud. The vehicle will be used by the investigator assigned to the program. The estimated cost of the vehicle and associated law enforcement equipment is $30,000. Funding for the purchase is available utilizing the Real Estate Fraud Prosecution Fund—action requested—1)APPROVE CAPITAL ASSET PURCHASE;AND, 2)APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (District Attorney) 3.13 Butte County Fire Prevention/Education Program Grant - In FY 2016-17, the Butte County Fire Department applied for and received a grant from the Department of Forestry and Fire Protection (Cal Fire) for the Butte County Fire Prevention/Education Program Grant. The Fire Department received notice that the grant has been awarded in the amount of $15,000. The grant provides for Public Service Announcements at the local theaters and the printing of Emergency Preparedness brochures. This grant helps fund educating Butte County residents on emergency planning and evacuation routes — action requested — 1) APPROVE GRANT AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; 2)ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND, 3)APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (Fire) 3.14 Lease Amendment for a Portion of 560 Cohasset Road with Enloe for Behavioral Health AB-109 Program-On August 26, 2016,the Board approved a lease agreement for 2,200 square feet with Enloe Medical Center for a portion of 560 Cohasset Road with a lease rate of$1.14 per square foot, including utilities and maintenance, for a total monthly payment of$2,508.This portion of the facility houses the AB-109 program.Subsequently, it was determined that the square footage of the suite is actually 4,500 square feet. Instead of operating the program in a 2,200 square foot space, the department wishes to retain the full 4,500 square feet. In an effort to minimize the fiscal impact from the resultant increase in the size and rent, Enloe has agreed to maintain the original fixed monthly payment of$2,508, a rate of$.557333 per square foot, for the first five years of this agreement. Beginning in year six, the monthly rent payment will escalate to $3,543 per month with a rate of$ .787333 per square foot and remain fixed through year ten. In year eleven,the monthly rent payment will escalate to$6,255 per month for a rate of$1.39 per square foot and remain fixed through the term of this agreement.All other terms and conditions of this agreement will remain in full force and effect, including the option to extend for an additional 120 month period. Funding for this lease is included in the budget—action requested —APPROVE LEASE AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.15 Lease Renewal for 865 Mitchell Avenue, Oroville, with Q Street Limited for Behavioral Health - The Butte County Department of Behavioral Health currently provides public services from the leased facility at 865 Mitchell Avenue, Oroville, under a lease due to terminate February 28, 2017. The department seeks to continue these services and renew the existing lease with new terms and conditions. The current lease has a lease rate of $0.85382 per square foot, with a payment of$3,927.60. Under the new lease, the rate will drop to $0.58 per square foot, with a monthly payment of$2,668 for the first twenty-four months. The lease rate will then escalate 2%, going to$2,721.36 per month, and will remain fixed through the term of the lease.The rent reduction results in a net savings of approximately $37,505.28 over the term of the lease. This new lease, with the ability to terminate due to lack of funding, has a planned termination date of February 28, 2020, and includes the option to extend for an additional sixty-month period. Funding for this lease is in the budget—action requested—APPROVE LEASE AND AUTHORIZE THE CHAIR TO SIGN. (General Services) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 3.16 Removal of Fire Station 44 Personal Property Barracks from Property Records-Butte County has leased 2334 Fair Street in Chico for Fire Station 44 since 1971. In 2007, the County installed an 842 square foot mobile barracks, which is classified as personal property and accounted for as a capital asset. Under the terms of the amended lease agreement, the personal property was conveyed to the property owner in 2012, which created a permanent fixture for continued use by Butte Fire, but the mobile was not removed from the County's capital asset ledger. Staff recommend that the Board approve the removal of the asset from the County's capital asset ledger and the completion of necessary adjustments to the historical cost, accumulated depreciation, and net book value amounts—action requested — DIRECT THE AUDITOR'S OFFICE TO REMOVE THE ASSET FROM THE PROPERTY RECORDS AND COMPLETE APPROPRIATE ADJUSTMENTS. (General Services) 3.17 Resolution Establishing Butte County Personnel Rules-The Public Employee Relations Board has ordered the County to modify section 10.6 of the County's Personnel Rules, which is the section which outlines time frames for which decertification or unit modifications could be submitted (PERB Case No. SA-CE-939-M). The proposed changes modify the rules from having three open periods for filing petitions to having two open periods for filing.The changes have been reviewed with all labor groups with no objections being raised —action requested —ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.18 Resolution to Amend the Salary Ordinance-The Department of Human Resources has prepared a resolution to amend the Salary Ordinance. The following are the sections of the Salary Ordinance to be amended: EMPLOYMENT AND SOCIAL SERVICES: The Department of Employment and Social Services is requesting to delete three vacant flexibly staffed Office Specialist position and one vacant flexibly staffed Financial Technician position. The Department also requests to add two flexibly staffed Administrative Analyst position. These changes are requested due to newly implemented programs which require positions to assist with staffing reports and analysis and succession planning tools. Also, the added positions need to have the ability to assist with the increase in fiscal analysis and reporting.These changes will decrease the total allocations by two and funding for the positions are within the department's budget. There will be no impact on the General Fund. HUMAN RESOURCES: The Human Resources Department is requesting to add the classification of Department Maintenance Coordinator with a Class Code of 4620 and salary range of 36 to Section 28 Reference M of the Salary Ordinance titled, "Skilled Trades Unit."These changes have been agreed to by Human Resources and the applicable employee group. PUBLIC HEALTH: Concurrent with Human Resources' request above, the Public Health Department is requesting to add one Department Maintenance Coordinator. Public Health is also requesting to add one Supervisor, Support Services and delete two vacant flexibly staffed Administrative Assistant positions. These changes will allow the department to better meet its current and future organizational needs. These changes will leave total allocations in the department unchanged and any increase in cost is covered with existing department realignment funding. There will be no impact on the General Fund—action requested—ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 3.19 Resolution to Amend the Salary Ordinance-The Department of Human Resources has prepared a resolution to amend the Salary Ordinance. The following are the sections of the Salary Ordinance to be amended: ASSESSOR: The Assessor requests to flexibly staff one Information Systems Analyst position to the principal level. This change will leave the total allocations unchanged and there will be no impact on the General Fund budget. PROBATION: The Probation Department requests to delete one vacant Probation Technician position and add one flexibly staffed Probation Officer position. This change will better suit the current and future needs of the department.The department will utilize restricted funds to cover the difference in cost.This change will leave the total allocations unchanged—action requested —ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.20 Contract Amendment with Justice Benefits, Inc. for Title IV-E Claim Services - The Probation Department receives federal funding for juvenile services from Title IV-E via the Department of Social Services. Justice Benefits, Inc. (JBI) is currently contracted to provide Title IV-E claiming services and support for Probation on a contingency basis at a rate of fifteen percent(15%)of all Title IV-E revenue paid to Probation. The original Title IV-E revenue was estimated at$2,100,000 over the life of the contract, which determined the JBI contract maximum of$315,000 for the term of March 11, 2014, through March 10, 2017. However, the Probation Department is anticipating $3,000,000 in revenue over the contract period, which is an increase of $900,000 from the original estimate. Therefore, it is necessary to increase the JBI contract maximum amount by $135,000 for a total contract maximum amount of $450,000. In addition, it is requested the term of the contract be extend through June 30, 2017,to be aligned with the fiscal year. Approval is requested to increase the contract maximum to$450,000 and extend the term to June 30, 2017. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Probation) 3.21 County Medical Services Program Grant Agreement for FYs 2016-17 to 2019-20 - Approval is requested for a revenue agreement with the County Medical Services Program (CMSP) Governing Board for the provision of a three-year pilot project to provide services to CMSP eligible and potentially eligible persons in Butte County. The target population will include adults experiencing homelessness or in substance abuse treatment programs regardless of race, ethnicity, religion, sexual orientation, or gender. Specific objectives will include: conducting outreach to the target population to increase awareness about CMSP eligibility, coverage, and how to apply for benefits; providing outreach-based free rapid syphilis testing and specimen collection;and, linking persons experiencing homelessness or in substance abuse treatment with healthcare. The term of this agreement is March 1, 2017 through June 30,2020 with a maximum amount receivable of $300,000 — action requested — APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 3.22 Agreement Amendment with California State University Chico Research Foundation for SNAP-Ed Program - The Public Health Department currently has an agreement with the California Department of Public Health (CDPH) to participate in efforts to improve the nutritional status and obesity rate among California's low income population under the Supplemental Nutrition Assistance Program — Education (SNAP-Ed) Program. The program focuses on individual and group nutrition education, physical activity promotion, partnering with local schools and churches to promote healthy eating and physical activity, and collaboration with existing local nutrition promotion partners. Public Health recently completed a mid-year budget revision with CDPH to reallocate funds to areas where they would be most beneficial. This revision allows the department to increase its current subcontract with California State University Chico (CSUC) Research Foundation in order to implement a variety of nutrition education and physical activity programs. CSUC Research Foundation will follow the same guidelines as the County SNAP-Ed program. Public Health requests approval of an amendment between the County of Butte and the CSUC Research Foundation to provide increased funding in the amount of$25,343 for Butte County's SNAP-Ed Program. The term of the agreement remains the same (October 1, 2016 through September 30, 2017)with a new maximum amount payable of$205,343, an increase of $25,343—action requested—APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 3.23 Approval of Contract Change Orders for the Lincoln Boulevard Sidewalk Improvement Project - On June 28, 2016, the Board of Supervisors awarded Franklin Construction, Inc., of Chico the Lincoln Boulevard Sidewalk Improvement contract in the amount of$1,752,964. The project was partially funded by a Highway Safety Improvement Program grant, in the amount of$872,197. The work is now approximately 70% complete, and work has been suspended until the weather warms up enough for paving later this spring.The project has been difficult so far with numerous construction challenges as the new public sidewalk required significant conform modifications, retaining wall adjustments, and other changes. Contract Change Order (CCO) No. 1 clarified contract specification language regarding hot mix asphalt and modified pipe materials at no additional cost to the County. CCO No. 2 and CCO No.3 both resolved various extra work claims and increased the pay quantities to reflect the actual quantities of material used during construction.The increased cost of CCO No. 2 is$61,407, and $87,014.31 for CCO No. 3—action requested— 1) RATIFY CONTRACT CHANGE ORDER NOS. 1 AND 2; AND, 2) APPROVE CONTRACT CHANGE ORDER NO. 3 AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.24 Notice of Completion for Neal Road Bike Lanes - On August 23, 2016, the Board of Supervisors awarded the Neal Road Phase 1 Bike Lanes contract in the amount of$1,272,403 to Knife River Construction of Chico.Contract work generally consisted of clearing and grubbing,traffic control, grading, paving, storm drain facilities, striping, and signage from Highway 99 easterly 4.7 miles. All contract work has been completed in accordance with the approved plans and specifications. There were two contract change orders on the project. CCO No. 1, a $6,000 increase to the contract, added the requirements for a Rain Event Action Plan to the Contractor's duties in accordance with the Regional Water Quality Control Board requirement. CCO No. 2, a $332,682.59 reduction to the contract, allowed for changes in actual installed quantities and dramatically reduced the overall cost of the project by eliminating 390 cubic yards of shotcrete roadside ditch and utilizing recycled asphalt from thejob site as structural section under the road widening ratherthan trucking in new aggregate base.The final contract amount was$945,720.41 —action requested— 1) ACCEPT THE CONTRACT WORK AS COMPLETE; AND, 2) AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (Public Works) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 3.25 Resolution Giving Notice of Hearing to Vacate an Unnecessary Public Right of Way in the Rock Creek Drive Area - The Department of Public Works received a petition to vacate (abandon) portions of unnecessary public rights of way in the Rock Creek Drive area north of Rock Creek. The proposed street to be vacated is the westerly extension of Rock Creek Drive from the north end of the County maintained portion of Rock Creek Drive. Rock Creek Drive, originally Rock Creek-Cana Road, was originally brought into the County's road system via a Road Viewers Report and Map issued in 1896. The map was recorded in Book 3 of Maps at Page 97 with the County Recorder. The road was first officially delineated on the County's Official Map of 1901. The road continued to be shown on the County's official maps until 1942; the last Year official maps were prepared. After the last official map, the road was dropped from the County's Maintained road list and is currently shown as a private road on county maps. There is no actual road in the location shown on the maps and the length of the road abandonment referred to in this request crosses two privately owned properties. The Department of Public Works has no objection to the vacation. The vacated portions of these streets will be Quit Claimed to the following parcels: APN 047-230-001, Lowe; APN 047-170-094, Hall; and APN 047-510-005, Cumber. On January 26, 2017, the Planning Commission determined that the request was in conformance with the General Plan—action requested —ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.26 Agreement with State of California for Inmate Medical Expenses - The State of California has implemented a program that may save the County money. When an inmate requires medical care outside the jail facility, the Sheriff's Office, in conjunction with the Sheriff's contracted medical services provider, California Forensics Medical Group, pays for the inmate's hospital stay.The State of California Department of Health Care Services (DHCS) is administering a Medi- Cal program for eligible inmates housed in county jail facilities; the program is called the Medi- Cal Inmate Program (MCIP). The MCIP allows hospitals to directly invoice the State for medical services provided to inmates who are admitted to the hospital and MCIP pays the hospital directly at Medi-Cal rates. MCIP then invoices the County for the required match funds. DHCS requires an agreement stating the maximum payable for the fiscal Year. The first quarter of the program begins April 1, 2017.The first agreement addresses April 1, 2017 through June 30, 2017, with a maximum payable by the State of$125,000 and an MCIP administrative service charge of $825.94.The second agreement addresses JuIY 1, 2017 through June 30, 2018, with a maximum payable of $475,000 and an administrative charge of $2,722.58. Participating counties are required to pay the full administrative charge regardless of MCIP payments made to medical service providers. The maximum payable amount is an estimate based on possible claims and history of hospital expenses —action requested —APPROVE AGREEMENTS (2) AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff-Coroner) 3.27 Coalition Letter to Governor Brown Regarding the Bay-Delta Water Quality Plan - The State Water Resources Control Board (SWRCB), under their authority to establish water rights and water quality requirements to protect human,fish,and wildlife uses, is in the process of updating the Bay-Delta Water Quality Plan.The update of the Bay-Delta Water Quality Plan is referred to as the Substitute Environmental Document. The SWRCB is pursuing the update in two phases. Phase I is ongoing and will set water quality standards for the major tributaries to the San Joaquin River(Stanislaus,Tuolumne, and Merced Rivers). Phase II will set enforceable flow standards for the Sacramento River and its tributaries. On October 19, 2016, the SWRCB released a draft scientific report for the Sacramento River (Phase II). The draft scientific report will be the basis for regulatory standards of the Bay-Delta Water Quality Plan. The approach taken in the draft scientific report would result in devastating impacts to the region's agricultural economy and water supplies. The counties in the Sacramento Valley region (Butte, Colusa, Glenn, Tehama, Shasta, Sutter, Placer,Yolo,Yuba, and Sacramento) have common interests in having the SWRCB Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 follow an alternative approach to update the Bay-Delta Water Quality Plan. In coordination with the Rural County Representatives of California, the counties in the Sacramento Valley are proposing to send a coalition letter to Governor Brown requesting that the SWRCB adopt the alternative "functional flows" approach. If approved by the Butte County Board of Supervisors, the Butte County Board of Supervisors'seal and signature of the Chair of the Board will be affixed to the letter along with other Sacramento Valley Counties—action requested—APPROVE LETTER AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 3.28 Resolution Recognizing February 2017 as National Teen Dating Violence Prevention and Awareness Month-Catalyst Domestic Violence Services requests the Board of Supervisors adopt a resolution recognizing February 2017 as National Teen Dating Violence Prevention and Awareness Month — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other—Catalyst Domestic Violence Services) 4. REGULAR AGENDA 4.01 Boards, Commissions, and Committees A. Appointments to Listed Vacancies B. Resolution Disbanding the Agricultural Advisory Commission - On May 10, 1977, the Board of Supervisors established the Agricultural Advisory Commission (Commission) pursuant to Resolution 77-79. The purpose of the Commission is to advise the Board on agricultural matters and assist in the development of agricultural policies; study issues in depth, hold public hearings as necessary, perform research data collecting necessary and helpful information for the Board, and provide the Board with reasons to support any decisions or recommendations; review the concerns of the agricultural industry in Butte County; and act as a liaison between local agencies/organizations and the Board of Supervisors. Records reflect that the Commission has not been active since 2008, and the Agricultural Commissioner requests that the Agricultural Advisory Commission be disbanded — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) C. Butte County Water Advisory Committee Appointments - The Water Advisory Committee (WAC) is mandated by the Basin Management Objectives (BMO) ordinance, also known as Butte County Code Chapter 33-A. Members are appointed by the Board of Supervisors. The WAC is an advisory committee comprised of area-specific members, with one member appointed from each of the 16 defined sub-inventory units within the Sacramento Valley Groundwater Basin portion of the county, and one each from the Foothill and Mountain inventory units, as defined in the 2001 Butte County Water Inventory/Analysis report. Additional at-large, non-voting members shall be appointed, one from each incorporated municipality in the County: Chico, Oroville, Paradise, Gridley and Biggs, one from the agricultural community, one from the environmental community, and one from each organized watershed group in the County. Members serve a 4-year term. The Department has received letters from the City of Chico appointing Carl Ory; the City of Paradise appointing Mike Zuccolillo; and, the City of Oroville appointing Linda Draper. The Department has received a letter of interest from Charlie Edgar to represent the Llano Seco sub-inventory. The WAC requests the Board appoint each of the above-mentioned individuals to a term starting February 28, 2017 and ending December 31, 2020 — action requested—MAKE APPOINTMENTS. (Water and Resource Conservation) Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—FEBRUARY 28,2017 D. Appointments to the Butte County Children and Families Commission —The Butte County Children and Families Commission, also known as First 5, requests the Board of Supervisors appoint Andrew Miller, M.D., as Alternate Commissioner, to a term ending June 30, 2018; and Seng Yang as Alternate Commissioner, to a term ending June 30, 2019. Pursuant to Section 2.100.30 of Ordinance No. 3853, which established the Butte County Children and Families Commission, the Board of Supervisors formally appoints members of the Commission — action requested — MAKE APPOINTMENTS. (Other — Butte County Children and Families Commission). E. Appointment to the Butte County Behavioral Health Board —The Butte County Behavioral Health Board requests that the Board of Supervisors appoint William Dowlen to the Butte County Behavioral Health Board, Community Member seat,with a term to expire December 31, 2019—action requested—MAKE APPOINTMENT. F. Board Member/Committee Reports and Board Member Comments (Pursuant to California State law,the Board is prohibited from taking action on any item not listed on the agenda) 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer 4.03 Butte County General Plan 2030 Update - 1) Request for Board Direction on Minor General Plan and Zoning Ordinance Amendments: Staff requests Board direction to initiate the amendment of the General Plan and Zoning Ordinance for the minor individual amendments as shown on the memorandum. These minor amendments have come to staff's attention in the last several months. After receiving this direction, staff will initiate the amendment process and hold public hearings at the Planning Commission and Board of Supervisors for final consideration and approval. As much as possible, these Amendments will be processed together to be efficient with staff resources and the public hearing process. Additional amendments may be added to this list as they become known to staff. Any additional amendments will also be brought forward for the Board's direction. 2) General Plan Action Plan and Climate Action Plan Updates: Additionally this agenda item includes an overview of efforts to update the General Plan Action Plan — action requested — ACCEPT FOR INFORMATION AND PROVIDE DIRECTION TO STAFF. (Development Services) 4.04 Items Removed from the Consent Agenda for Board Consideration and Action 4.05 Business Systems Resilience - During the Saddle Fire in September 2016, the County suffered a two-day loss of Internet connectivity directly attributed to the fire. The loss of Internet connectivity neutralized County web and email services. As a result, the Public Information Officer had difficulty communicating relevant information to citizens and officials during the event. In addition, daily business functions in each department were negatively affected which resulted in reduced service delivery. Staff has developed a plan of action to strengthen existing systems and improve the reliability of Internet connectivity. The first step is to add a redundant Internet connection, which will improve protection against outages that could affect County services. The new Internet connection requires the capital purchase of additional firewall security equipment. Staff will return at a later date for approval of a contract with a consultant who will work with staff to perform a comprehensive systems assessment identifying gaps in capability, capacity and resilience of network and connectivity, suggesting appropriate cloud services, and strengthening existing systems as necessary. In order to continue the project, staff requests authorization of a capital equipment purchase of firewall equipment. Since Internet connectivity is critical to daily operations in the department, the Clerk-Recorder has agreed to fund up to $30,000 of the systems resilience project to establish a more robust, redundant connection. Staff recommends transfer of $55,000 in General Fund Appropriation for Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 Contingencies and a budget adjustment of$30,000 in the Clerk-Recorder's department to fund the proposed $65,000 capital equipment purchase and $20,000 network assessment contract— action requested — 1) APPROVE PURCHASE OF CAPITAL ASSET; AND, 2) APPROVE BUDGET ADJUSTMENTS INCLUDING $55,000 FROM THE GENERAL FUND APPROPRIATION FOR CONTINGENCIES(4/5 VOTE REQUIRED). (Information Systems) 4.06 Resolution Adopting Countywide Internship Program - As part of the FY 2015-16 Butte County Leadership Academy, a team of participants were tasked with researching the feasibility of implementing a County Internship Program. The team presented findings to County Department Heads upon completion of their research, which supported the implementation of a County program. Currently,some Butte County departments have independently implemented student internship programs. All County departments are in support of implementing a formal, County Internship Program to streamline the application, marketing and tracking procedures associated with student interns—action requested —ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 4.07 MOU, Butte County Professional Employees' Unit and Resolution Amending the Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Professional Employees' Unit (PEA) have met and conferred over a successor Memorandum of Understanding(MOU). The PEA Unit has ratified the terms of the County's offer for a successor MOU that will supersede and replace the current MOU, which expired on October 21, 2016. Concurrent with the adoption of the successor MOU, "Section 281-Professional Employees Unit" of the Salary Ordinance needs to be amended to reflect the wage increases (effective February 11, 2017; February 10, 2018; and, February 9, 2019) included in the MOU —action requested — 1) ADOPT THE SUCCESSOR MOU FOR THE PEA UNIT AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration/ Human Resources) 4.08 Side Letter of Agreement with Butte County Management Employee Association - Increases to four supervisory salary ranges in the Butte County Management Employee Association are recommended to maintain the existing compensation structure which will otherwise change due to the compensation of subordinate employees in the Professional Employees Association. A 12.5% (5 ranges) increase is recommended for the Supervisory, Agricultural Weights and Measures and Deputy Director, Agricultural Weights and Measures classifications. A 10% (4 ranges) increase is recommended for the Supervisor, Microbiologist and Director, Public Health Lab classifications. The change impacts 7 allocated positions-action requested - 1)ADOPT SIDE LETTER OF AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; 2)AND,ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration/ Human Resources) 4.09 MOU, Butte County Probation Peace Officers Association and Resolution Amending the Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Deputy Probation Peace Officers Association (PPOA) have met and conferred over a successor MOU. The PPOA Unit has ratified the terms of the County's offer for a successor MOU that will supersede and replace the current MOU, which expired on February 10, 2017. Concurrent with the adoption of the successor MOU, "Section 28J-Probation Peace Officers' Association Unit Classifications" of the Salary Ordinance needs to be amended to reflect the wage increases (effective February 11, 2017; February 10, 2018; and, February 9, 2019) included in the MOU — action requested — 1) ADOPT THE SUCCESSOR MOU FOR THE PPOA UNIT AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration/ Human Resources) Page 11 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 4.10 MOU, Teamsters Local 137 General Unit and Resolution Amending the Salary Ordinance - Over the past several months, the County and the bargaining team for the Teamsters Local 137 General Unit have met and conferred over a successor Memorandum of Understanding (MOU). The General Unit has ratified the terms of the County's offer for a successor MOU that will supersede and replace the current MOU. Concurrent with the adoption of the successor MOU, "Section 28C-General Unit" of the Salary Ordinance needs to be amended to reflect the wage increases (effective February 11, 2017; December 2, 2017; and December 1, 2018) included in the MOU - action requested - 1) ADOPT THE SUCCESSOR MOU FOR THE GENERAL UNIT AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) ADOPT THE RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (County Administration/ Human Resources) 4.11 MOU, Teamsters Local 137 Social Service Workers Unit and Resolution Amending the Salary Ordinance-Over the past several months,the County and the bargaining team for the Teamsters Local 137 Social Service Workers (SSW) Unit have met and conferred over a successor Memorandum of Understanding (MOU). The SSW Unit has ratified the terms of the County's offer for a successor MOU that will supersede and replace the current MOU. Concurrent with the adoption of the successor MOU, "Section 28D-Social Service Workers' Unit" of the Salary Ordinance needs to be amended to reflect the wage increases (effective February 11, 2017; December 2, 2017; and December 1, 2018) included in the MOU - action requested - 1) ADOPT THE SUCCESSOR MOU FOR THE SSW UNIT AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) ADOPT THE RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (County Administration/ Human Resources) 4.12 Appointed Department Head Contract Amendments - The Chief Administrative Officer is requesting the Board of Supervisors approve amendments to the employment contracts for fifteen Appointed Department Heads to amend the 2% wage increase effective February 11, 2017, previously approved by the Board of Supervisors, to a 3% increase effective February 11, 2017. These increases are consistent with what other employee groups have received through labor contract negotiations. Concurrent with the amendments above,the Department of Human Resources is requesting to amend Section 29, Reference A, of the Salary Ordinance titled "Appointed Department Heads" to reflect the new salary ranges — action requested — 1) APPROVE CONTRACT AMENDMENTS AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration/Human Resources) 4.13 Financial Report for Second Quarter FY 2016-17-The second quarter ended December 31, 2016. The quarterly financial report provides an update on the national, state, and local economies; summarizes the quarterly analysis of expenditures and revenues; provides an update on cash balances; reports on long-term debt; and, provides an update related to costs and payment of post-retirement benefits — action requested — ACCEPT FOR INFORMATION. (County Administration) Page 12 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:20 am—Application for Outdoor Festival Licenses A. Application for Outdoor Festival License (MISC17-0005) - Sherwood Montessori Charter School - Sherwood Montessori Charter School has submitted an application for an Outdoor Festival License per Chapter 12,Article III.Outdoor Festivals(Butte County Code Sections 12- 25 through 12-33). The festival is proposed for one day, Saturday, May 13, 2017, from 4:00 p.m. to 8:00 p.m. The applicants anticipate a total of 400 people, which includes 100 volunteers. The festival and parking are proposed to be on APN 039-410-032. The festival site is located at 2500 Estes Road (the end of Estes Road), south and west of Chico (APN 039- 410-032). The festival is described as a family-oriented fundraiser for a public charter school featuring children's crafts and activities, a silent auction, and several performances of amplified sound, including Jazz, folk, country, and world music. Food will be provided by food trucks, volunteer-operated beverage booths, and a water station. The Department of Development Services has completed an environmental review of the application, as well as a site visit, and determined that since no permanent structures will be built, the project is categorically exempt from the California Environmental Quality Act (CEQA), per Section 15304 (e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals,etc." The festival application was circulated to affected County departments and other agencies for their comments and requirements. Recommended festival requirements (conditions) are included in the staff report — action requested - FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(E) OF CEQA AND APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL LICENSE (MISC17-0005), SUBJECT TO THE RECOMMENDED CONDITIONS. (Development Services) B. Application for Outdoor Festival License (MISC17-0002) - Wildflower Open Classroom - Wildflower Open Classroom has submitted an application for an Outdoor Festival License per Chapter 12, Article III. Outdoor Festivals (Butte County Code Sections 12-25 through 12-33). The festival is proposed for one day, Saturday, April 22, 2017, from 12:00 p.m. to 8:00 p.m. The applicants anticipate to have a total of 1,000 people,which includes 200 volunteers.The festival site is located at 2500 Estes Road (the end of Estes Road), south and west of Chico (APN 039-410-032). The festival is described as a family-oriented fundraiser for a public charter school featuring children's crafts and activities, a silent auction, and several performances of amplified sound, including Jazz, folk, country, and world music. Food will be provided by food trucks, volunteer-operated beverage booths, and a water station. The Department of Development Services has completed an environmental review of the application, as well as a site visit, and determined that since no permanent structures will be built, the project is categorically exempt from the California Environmental Quality Act (CEQA), per Section 15304(e)of the CEQA Guidelines-"Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals,etc." The festival application was circulated to affected County departments and other agencies for their comments and requirements. Recommended festival requirements (conditions) are included in the staff report—action requested - FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(E) OF CEQA AND APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL LICENSE (MISC17-0002), SUBJECT TO THE RECOMMENDED CONDITIONS. (Development Services) Page 13 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 5.02 9:50 am—Resolution to Vacate Unnecessary Public Right of Way in the Western Pacific Addition to Oroville—A public hearing is requested to vacate portions of an unnecessary public alley in the Western Addition of Oroville. The proposed alley to be vacated is as follows: the portion of the alley between Reicker Avenue and Incline Avenue east of the common westerly boundary of Lots 7 and 14 in Block 56 of the Western Pacific Addition to Oroville. On January 10, 2017, the Board of Supervisors adopted Resolution No. 17-006 setting the public hearing for 9:30 a.m. on February 14, 2017. The hearing has been properly noticed and posted pursuant to Chapter 3 of Part 3 of Division 9 of the California Streets and Highways Code, commencing with Section 8320. The Department of Public Works has no objection to the proposed abandonment. The vacated portion of this alley will be Quit Claimed to the following parcels: APN 033-088-003, 004, 005, 006, & 007; Neher; and APN 033-088-014; Schatz. On December 8, 2016, the Planning Commission determined the request was in conformance with the General Plan — action requested—1) FIND THAT THE PUBLIC RIGHT OF WAY DESCRIBED IN THE NOTICE OF HEARING IS UNNECESSARY FOR PRESENT OR PROSPECTIVE PUBLIC VEHICLE USE; AND, 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 5.03 10:10 am - 2016 Groundwater Status Report and Basin Management Objectives - Pursuant to Chapter 33 and Chapter 33A of the Butte County Code, the Department of Water and Resource Conservation is required to collect data on groundwater conditions(i.e.,elevation,water quality) and land subsidence. The Department is required to report to the Board of Supervisors each February on the status of groundwater conditions and the Basin Management Objectives (BMO) program.The 2016 Groundwater Status Report includes a summary of hydrologic conditions for the 2016 water year(October 2015-September 2016),groundwater conditions, results from the water quality trend monitoring program, land subsidence data, and the 2017 BMO reports. The BMO documents for each of the 16 sub-inventory units (SIU) describe land and water use activities in the SIU, geology, current conditions and the management objective as stated by SIU stakeholders. Spring and fall hydrographs for each BMO well show groundwater levels over time in comparison to their Alert Stage. The BMO Ordinance specifies the methodologies for BMOs (i.e.,desirable groundwater conditions)and Alert Stages when BMOs are not reached. 2016 was classified as a below normal water Year in the Sacramento Valley. Groundwater levels are generally a little higher than in 2015,Yet the number of wells reaching a BMO Alert Stage remain close to the same. Water quality results show no indication of saline intrusion into the basin. No inelastic land subsidence has been recorded in Butte County to date. The report was reviewed by the Technical Advisory Committee on January 10, 2017 and was presented to the Water Commission on February 1, 2017 Individual BMO reports and the appendices are available online http://www.buttecounty.net/waterresourceconservation/Ground waterStatusReports/2016Gro undwaterStatusReport - action requested - ACCEPT FOR INFORMATION. (Water and Resource Conservation) 6. BOARD OF SUPERVISORS PUBLIC COMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. RECESS Recess as the Butte County Board of Supervisors and convene as the Butte County Public Facilities Financing Corporation. Page 14 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 BUTTE COUNTY PUBLIC FACILITIES FINANCING CORPORATION AGENDA FEBRUARY 28, 2017 1. CALL TO ORDER 2. CONSENT AGENDA 2.01 Annual Meeting—The Butte County Public Facilities Financing Corporation (BCPFFC)was formed on November 9, 1993. The Board of Directors of BCPFFC consists of the same individuals comprising the Butte County Board of Supervisors. The Board of Directors of BCPFFC must hold an annual meeting, for the purpose of organization and the transaction of other business, following the first scheduled Board of Supervisors meeting in February of each year. A bi-annual Statement of Information, providing the names of the current corporate officers, must be filed with the California Secretary of State during the period July 1, 2017 to November 30, 2017 — action requested—1)APPROVE BCPFFC MINUTES OF THE FEBRUARY 9, 2016, MEETING; AND, 2) APPROVE FILING OF THE STATEMENT OF INFORMATION WITH THE CALIFORNIA SECRETARY OF STATE. (County Administration) 3. REGULAR AGENDA 4. PUBLIC COMMENT Comments to the Butte County Public Facilities Financing Corporation on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law,the Butte County Public Facilities Financing Corporation is prohibited from taking action on any item not listed on the agenda. 5. CLOSED SESSION(NO ITEMS) ADJOURNMENT Adjourn as the Butte County Public Facilities Financing Corporation and reconvene as the Butte County Board of Supervisors. Page 15 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-FEBRUARY 28,2017 7. BOARD OF SUPERVISORS CLOSED SESSION 7.01 Actual Litigation Pursuant to Government Code Section 54956.9(d)(1): 1. Lake Oroville Intervention (FERC Project 2100); and, 2. County of Butte v. DWR;Third District Court of Appeal Case No. C071785 7.02 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes and Brian Ring Employee Organizations: Teamsters-General Unit;Teamsters-Social Services Workers' Unit; Butte County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional Employees' Association; Butte County Deputy Sheriff's Association - General Unit; Butte County Deputy Sheriff's Association - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association -Supervisory Unit; UPEC Local 792 -Skilled Trades Unit; Butte County Deputy District Attorneys Association -Attorney Unit; Confidential Unit; Non-Represented Unit Page 16 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Luis Mendoza Meeting Information: Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.and are Diane Brown held in the Board of Supervisors Chambers,County Administration Building,25 County Center Drive,Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Behavioral Health: website page Dorian Kittrell Agenda Information: Chief Administrative Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Paul Hahn hours before each meeting,and is available by mail subscription,e-mail subscription,or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Chief Probation Officer: Steve Bordin explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act)are available for your review at the County Administrative Office,the Chico,Oroville,and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with Clerk-Recorder-Registrar the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the Candace Grubbs Board of Supervisors(excluding documents that are not a public record within the meaning of the Public Records Act)are available at the Administrative Office upon request. County Counsel: Bruce Alpert Agenda Format and Meeting Order: Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order: Tim Snellings 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the District Attorney*: Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in Mike Ramsey the back of the board room)and give it to the Clerk of the Board (sitting to the right of the Board)or,when the Chair asks if there is anything anyone would like to remove from the Consent Agenda,stand and approach the Employment&Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Services: Shelby Boston 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. Farm,Home&4-H 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Advisory: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time Randall Mutters listed,but will never start before the time listed. Fire Chief: 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any Darren Read matter not listed on the agenda. The Board,by law,cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. General Services: 5. Closed Session: the Board is authorized,by law,to meet in a closed session in certain circumstances. This area Grant Hunsicker of the agenda identifies those items that will be discussed during the closed session. Human Resources: Pamela Knorr Public Participation: Information Systems: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Art Robison members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County Public Health: Administrative Office,or viewed at the Clerk of the Board website. Cathy Raevsky The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Public Works: special needs should call the Clerk of the Board at 530-538-7631,Monday through Friday,8:00 a.m.to 5:00 p.m. Dennis Schmidt to request disability-related modifications/accommodations or to request materials in alternate formats. All Sheriff-Coroner*: requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Kory Honea meeting. Treasurer-Tax Collector*: For further information contact the: Peggy Moak Clerk of the Board of Supervisors Water&Resource County Administration Office Conservation: 25 County Center Drive,Suite 200,Oroville,CA 95965 Paul Gosselin 530-538-7631 *Elected Official L_ Page 17