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HomeMy WebLinkAboutA031015 BUTTECOUNTY MEMBERS OF THE BOARD BOARDOFSUPERVISORS BILL CONNELLY, DISTRICT 1 LARRY WAHL, DISTRICT 2 RMA EGULAR EETING GENDA MAUREEN KIRK, DISTRICT 3 M10,2015 STEVE LAMBERT, DISTRICT 4 ARCH DOUG TEETER, DISTRICT 5 MEETING LOCATION BOARD OF SUPERVISOR CHAMBERS PAUL HAHN, 25 COUNTY CENTER DRIVE, SUITE 205 CHIEF ADMINISTRATIVE OFFICER/ BRUCE ALPERT, COUNTY COUNSEL OROVILLE, CALIFORNIA 95965-3380 CLERK OF THE BOARD 1.9:00 a.m. - Call to Order Pledge of Allegiance Silence Observation of a Moment of 2.Corrections and/or Changes to the Agenda 3.Consent Agenda 3.01* Alternate Dispute Resolution - The Butte County Superior Court collects funds for an Alternate Dispute Resolution program through a portion of their filing fees. By law, these funds are received by the County, and are to be used to provide these services at the Court. The County contracts with Legal Services of Northern California to operate the program in conjunction with the Court. The contract details the payment disbursement schedule. This amendment modifies the disbursement schedule to include payment of $25,000 for the period of January 1, 2015 through June 30, 2015. All other terms and conditions remain the same action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Chief Administrative Office) 3.02* Approval of Minutes action requested APPROVE FEBRUARY 24, 2015 BOARD OF SUPERVISORS MINUTES. (Chief Administrative Office) 3.03* Resolution Authorizing Application for Grant Funding under the Sustainable Agricultural Lands Conservation Program - Requested is approval of a resolution approving the Director of Development Services to file an application with the Strategic Growth Council for grant funding for the development of a Butte County Agricultural Lands Conservation Strategy. The California Agricultural Lands Conservation Program provides grants to counties and cities to inventory and evaluate which agricultural lands are most highly productive and critically threatened and develop locally appropriate strategies, programs and actions that ensure the long term protection of those lands. The grant would help Butte County inventory and evaluate which agricultural lands are most highly productive, and develop strategies, programs and actions that ensure the long term protection of those lands action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) MARCH 10, 2015 BOARD OF SUPERVISORS AGENDA PAGE 1 OF 8 3.04* General Assistance Manual Update including Rate Increase Effective April 1, 2015 - General Assistance (GA) is a State-mandated program, which provides temporary cash assistance to eligible indigent adults. The Director of Employment and Social Services requests that the Board approve the following changes to the GA manual: 1) Set the GA rate at $330 per month. The rate increase is required by State Welfare and Institution Code 17000.5, which links any adjustments made in the CalWORKs program to a corresponding increase in the GA program. This increase of 5% would become effective April 1, 2015; 2) Remove the direct vendor housing payment method; and 3) Approve amendments to language in the GA manual to clarify current regulations, roles, and responsibilities in accordance with the Welfare and Institutions Code, Section 17000 et. seq. The staff report contains additional information regarding these changes action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.05* Budget Adjustment, Literacy Program - The Library received one-time, unanticipated monies from California State Library Literacy Services to be utilized in support of the Literacy Services Adult Reading Program. The department is requesting a budget adjustment accepting and appropriating the $3,323 in unanticipated one-time revenue - action requested - APPROVE BUDGET ADJUSTMENT (4/5 vote required). (Library) 3.06* Contract Change Order No. 1 for the Foothill Boulevard Bridge across Wyman Ravine - In December 2014, the Butte County Board of Supervisors awarded a contract to replace the Foothill Boulevard Bridge across Wyman Ravine Bridge to Franklin Construction, Inc. of Chico, CA in the amount of $849,446. Contract Change Order No. 1 is required by the federal training requirement of the contract special provisions. The County will reimburse the contractor at the rate of $0.80/hour for trainee participation increasing the contract amount by $800 action requested - APPROVE CONTRACT CHANGE ORDER NO. 1 AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.07* Contract Change Order No. 4 for Modules 1 and 3 Temporary Cover Project at the Neal Road Recycling and Waste Facility -In April of 2014 the Butte County Board of Supervisors awarded the Modules 1 and 3 Temporary Cover Project at the Neal Road Recycling and Waste Facility contract to Nichelini General Engineering Contractors, Inc. (Nichelini) of West Sacramento, CA in the amount of $692,020.03 Contract Change Order No. 4 has not been signed by Nichelini even though Public Works has sent the change order to Nichelini several times for execution. At this time Nichelini and Public Works are at an impasse over issues regarding contract time and compensation. Public Works has consulted with County Counsel and in the interest of moving forward and closing out this project it has been decided to send this change order to the Board for approval. Once approved the change order will be sent to Nichelini and this will start time requirements that are outlined in the Caltrans Standard Specifications regarding Procedure and Protest. During the course of work, it was determined that extra work would be required to complete the project. Contract Change Order No. 4 is for an overall increase of $111,147.61 to compensate contractor for increases to the Engineers Estimate at Contract Unit Price and for the payment of Extra Work at Force Account. Public Works is requesting the Board approve a budget modification and appropriation in the amount of $111,147.61 in order to fund this Contract Change Order No. 4. action requested 1) APPROVE CONTRACT CHANGE ORDER NO. 4 AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 vote required). (Public Works) MARCH 10, 2015 BOARD OF SUPERVISORS AGENDA PAGE 2 OF 8 3.08* Resolution Reauthorizing the Chico/North Butte County Recycling Market Development Zone - In 1994, a large area in northern Butte County, including the City of Chico, was designated as the Chico/Northern Butte County Recycling Market Development Zone (RMDZ) by Department of Resources Recycling and Recovery (CalRecycle). The purpose of the RMDZ is to provide low-interest loans, technical assistance and free product marketing to businesses that locate within the zone and that use recycled materials from the waste stream to manufacture their products. The Chico/Northern Butte County RMDZ terminates in March 2015. CalRecycle is requesting both the County of Butte and the City of Chico renew the RMDZ designation for another 10 years. CalRecycle administers an RMDZ Loan Program to encourage recycling businesses to site new manufacturing facilities and expand existing operations in California. This program provides low-interest loans, currently at 4%, for the purchase of equipment and other relevant business costs to eligible companies located in any of the 36 designated zones in California. The intent of the Recycling Market Development Zone Loan Program is to help California manufacturers increase their processing capabilities and create additional markets for recycled-content and post-consumer products. The Chico/Northern Butte County RMDZ encompasses approximately 130 square miles in the northern portion of Butte County. It includes the City of Chico and adjacent industrial property, and unincorporated county areas west and south of the City's sphere of influence. A resolution and copy of the RMDZ map is attached as Exhibit "A". The City of Chico is the lead agency for the RMDZ. Over $1,300,000 in grants and loans have been awarded to businesses for the Chico/North Butte County RMDZ over the past 10 years action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.09* Forest Advisory Committee - Revised Bylaws - On February 23, 2015, the Forest Advisory Committee (FAC) reviewed and approved a change to the FAC Bylaws and requests Board approval. The recommended change adds language allowing for mileage reimbursement for out-of-area meetings with the prior approval of two members of the Coordinating Committee action requested - APPROVE AMENDED BYLAWS. (Treasurer-Tax Collector) 3.10* Resolution Recognizing March 2015 as American Red Cross Month - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 4.Regular Agenda 4.01* Boards, Commissions and Committees A.Appointments to Listed Vacancies B.Board Member/Committee Reports and Board Member Comments ( Pursuant to CA State law, the Board is prohibited from taking action on any item not listed on the agenda.) 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03 Items Removed from the Consent Agenda for Board Consideration and Action. MARCH 10, 2015 BOARD OF SUPERVISORS AGENDA PAGE 3 OF 8 4.04* Letter to Biggs-West Gridley Water District and the California Department of Water Resources (DWR) Regarding Proposed 2015 Land Fallowing Water Transfer - Biggs-West Gridley Water District has released its Notice of Intent to Adopt a Negative Declaration for their proposed 2015 Water Transfer Program. This document reveals its intent to fallow up to 5,900 acres of land normally dedicated to the production of rice to yield up to 19,470 acre feet of water for transfer outside the county. The Butte County Department of Water and Resource Conservation has some concerns related to this program and has prepared comment letters to the District and the approving agency, DWR - action requested - APPROVE LETTERS AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 5.Public Hearings and Timed Items 5.01* 9:30 a.m. Timed Item Presentation on Help Central Inc./Butte 2-1-1 Helpline The Director of Help Central Inc./Butte 2-1-1 will provide information on the services the Butte 2-1-1 provides and the program's role in connecting people in need to important support services available in the communities - action requested - ACCEPT FOR INFORMATION. ( 6.Public Comment each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. Adjournment Adjourn as the Butte County Board of Supervisors and convene as the Thompson Flat Cemetery District Board of Trustees. MARCH 10, 2015 BOARD OF SUPERVISORS AGENDA PAGE 4 OF 8 THOMPSONFLATCEMETERYDISTRICT BOARDOFTRUSTEES AGENDA MARCH10,2015 1.Call to Order Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. The Board of Supervisors became the Thompson Flat Cemetery District Board of Trustees on August 10, 1999. Pursuant to Health and Safety Code Section 9029, the Trustees are required to meet at least once every three months. This meeting satisfies compliance with that code. No action is required. 2.Consent Agenda(No Items) 3.Regular Agenda(No Items) 4.Closed Session(No Items) 5.Public Comment(each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. Adjournment Adjourn as the Thompson Flat Cemetery District Board of Trustees and reconvene as the Butte County In- Home Supportive Services Public Authority Board. MARCH 10, 2015 BOARD OF SUPERVISORS AGENDA PAGE 5 OF 8 IN-HOME SUPPORTIVE SERVICES PUBLICAUTHORITYBOARD AGENDA MARCH10,2015 1. Call to Order - Butte County Board of Supervisors Chambers, 25 County Center Drive, Oroville. 2.Consent Agenda 2.01* At-Will Employment Contract for Public Authority Services Specialist Aide Position - Employees of the Butte County In-Home Supportive Services Public Authority serve on an at-will basis. The Public Authority requests approval to execute a Public Authority Services Specialist Aide employment contract to fill a vacant position. The position is approved in the current Public Authority budget and an at-will employment contract has been prepared for review and action action requested - APPROVE THE AT-WILL EMPLOYMENT CONTRACT FOR A PUBLIC AUTHORITY SERVICES SPECIALIST AIDE POSITION AND AUTHORIZE THE CHAIR TO SIGN. 3.Regular Agenda (No Items) 4.IHSS PA Board Closed Session (No Items) 5.IHSS PA Board Public Comment (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. Adjournment Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. MARCH 10, 2015 BOARD OF SUPERVISORS AGENDA PAGE 6 OF 8 7.Board of Supervisors Closed Session 7.01 ACTUAL LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) - 3 CASES: a.JACQUELINE DEVLIN V. BUTTE COUNTY AND MICHAEL SANDERSON; BUTTE COUNTY SUPERIOR COURT CASE NO. 163271; b. STACEY FONTANA; WORKERS' COMPENSATION CLAIM, CLAIM NO. CBTE-74217; AND c. KENNETH SHUBAT; WORKERS' COMPENSATION CLAIM, CLAIM NO. CBTE-57021. 7.02 INITIATION OF LITIGATION PURSUANT TO GOV. CODE SEC. 54956.9(d)(4) - COUNTY OF BUTTE, ET AL., v. U.S. DEPARTMENT OF AGRICULTURE, ET AL. 7.03 PUBLIC EMPLOYEE EMPLOYMENT, PERFORMANCE EVALUATIONS, INCLUDING: GOALS, PURSUANT TO GOVERNMENT CODE SECTION 54957: 1. AGRICULTURAL COMMISSIONER 2. BEHAVIORAL HEALTH DIRECTOR 3. CHIEF ADMINISTRATIVE OFFICER 4. CHIEF PROBATION OFFICER 5. CHILD SUPPORT SERVICES DIRECTOR 6. COUNTY COUNSEL 7. DEVELOPMENT SERVICES DIRECTOR 8. EMPLOYMENT AND SOCIAL SERVICES DIRECTOR 9. HUMAN RESOURCES DIRECTOR 10. INFORMATION SERVICES DIRECTOR 11. LIBRARY DIRECTOR 12. PUBLIC HEALTH DIRECTOR 13. PUBLIC WORKS DIRECTOR 14. WATER AND RESOURCE CONSERVATION DIRECTOR MARCH 10, 2015 BOARD OF SUPERVISORS AGENDA PAGE 7 OF 8 Butte County Department Heads Information and Procedures Concerning the Agenda and Board of Supervisors Meetings Agricultural Commissioner: Meeting Information: Richard Price Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Diane Brown held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Behavioral Health: website page. Dorian Kittrell Agenda Information: Chief Administrative Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Paul Hahn hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Chief Probation Officer: website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain Steve Bordin each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please Child Support Services: do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can Sharon A Stone be made for you at a charge to cover costs. The list of communications included with the agenda packages is not Clerk-Recorder-Registrar comprehensive. Additional communications to the Board of Supervisors may have been received but not included of Voters*: in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding Candace Grubbs documents that are not a public record within the meaning of the Public Records Act) are available at the County Counsel: Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been Bruce Alpert provided to the Board of Supervisors members to explain that item. Development Services: Agenda Format and Meeting Order: Tim Snellings The agenda is usually organized into the following areas and meetings generally proceed in the following order: District Attorney*: 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the MikeRamsey Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the Employment & Social back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair Services: asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium Cathi Grams and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Farm, Home & 4-H Advisory: 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Randall Mutters removed from the Consent Agenda are discussed under this section. 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Fire Chief: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time Greg McFadden listed, but will never start before the time listed. General Services: 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any Grant Hunsicker matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Human Resources: but may respond to statements or questions and provide staff direction. Brian Ring 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Information Systems: Art Robison Public Participation: Library: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Melanie Lightbody members of the public the opportunity to comment on all matters before the Board. Public participation is limited Public Health: to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Cathy Raevsky Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, Public Works: Mike Crump or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Sheriff-Coroner*: special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to Kory Honea request disability-related modifications/accommodations or to request materials in alternate formats. All requests Treasurer-Tax Collector*: for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. Peggy Moak For further information contact the: Water & Resource Clerk of the Board of Supervisors Conservation: County Administrative Office Paul Gosselin 25 County Center Drive, Suite 200, Oroville, CA 95965 530-538-7631 *Elected Official MARCH 10, 2015 BOARD OF SUPERVISORS AGENDA PAGE 8 OF 8