HomeMy WebLinkAboutA032712BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA
March 27, 2012
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County Supervisors
Bill Connelly, District 1
Larry Wahl, District 2
Maureen Kirk, District 3
Steve Lambert, District 4
Kim Yamaguchi, District 5
Paul Hahn, Chief Administrative Officer Bruce Alpert, County Counsel
and Clerk of the Board
BUTTE COUNTY BOARD OF SUPERVISORS
9:00 A.M. 1.00 CALL TO ORDER
AGENDA -MARCH 27, 2012
1.01 Call to Order -Board of Supervisors Room, County Administration Building, 25 County
Center Drive, Oroville.
1.02 Pledge of Allegiance to the Flag of the United States of America.
1.03 Observation of a Moment of Silence.
1.04 CORRECTIONS AND~OR CHANGES TO THE AGENDA.
3.00 CONSENT AGENDA
BEHAVIORAL 3.01* Resolution Acknowled~in~ the Retirement of Tom Evans, MFT -action requested -
HEALTH ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
3.02* Rush Personnel Services, Inc. -Rush Personnel provides payroll services for Butte
County Behavioral Health (BCDBH) consumers who are receiving training and work
experience through BCDBH offices in clerical, maintenance duties, gardening, tutoring
or presenting information and education to community groups to lessen negative
attitudes of community members regarding mental illness. All positions are under the
supervision of BCDBH staff. BCDBH supports the recovery and training of our clients
to enable them to move into more independent living. BCDBH requests approval from
the Board of Supervisors to amend its agreement with Rush Personnel for Fiscal Year
2011/2012. This amendment will provide additional work experience and training
through Substance Abuse and Mental Health Services Administration-Children
Affected by Methamphetamine (SAMHSA CAM) grant funds. The term of this contract
remains July 1, 2011 through June 30, 2012. The maximum financial obligation under
this agreement shall not exceed $261,867 (this is an increase of $18,394 for FY
11/12). This contract is within the FY 11/12 budget utilizing SAMHSA CAM grant
funds. This has no impact on County General Fund -action requested -APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW
BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
3.03* Relief of Accountability and Fixed Asset Purchase - BCDBH requests relief of
accountability from fixed asset #26700, a Dodge truck, which was stolen last year and
vandalized beyond repair. BCDBH requests approval for the purchase of a
replacement truck (fixed asset). The vehicle will be utilized in the Mental Health
Services Act (MHSA) SEARCH programs that provide services to the homeless. This
purchase is being funded with savings in other accounts. There is no impact to the
County General Fund -action requested - 1) APPROVE RELIEF OF ACCOUNTABILITY;
2) APPROVE FIXED ASSET PURCHASE IN THE AMOUNT OF $26,000; AND 3) APPROVE
RELATED BUDGET ADJUSTMENT (4/5 vote required).
PAGE 1 March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
3.04* BudEet Adjustment - In December 2011, the Board approved a contract with Aegis
Medical Systems, a Narcotic Treatment Provider (NTP). This was completed as part of
the 2011 Realignment legislation that eliminates the State Department of Alcohol and
Drug (ADP). In the past, ADP contracted directly with Aegis Medical Systems, Inc. As
of January 2012, the BCDBH is responsible for the contract with Aegis Medical
Systems Inc. due to the change of responsibilities at the State level. In December
2011, BCDBH did not request to add the unanticipated revenue that would be
received for this new contractual relationship. The revenue is comprised of both
Realignment Sales Tax revenue and Federal Drug Medical revenue in equal
proportion to the Aegis Medical Systems, Inc. contract maximum. The Aegis Medical
Systems contract maximum for FY 2011/2012 is $734,608, of which $367,304 is
projected to be Realignment Sales Tax and $367,304 is Federal Drug Medical
revenues. Aegis Medical Systems is reimbursed with these revenues based on actual
services delivered multiplied by their approved rate. There is no impact to the County
General Fund -action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote
required).
3.05* Windsor Healthcare, LLC -Windsor Health Care provides meals for patients at the
Psychiatric Health Facility (PHF). They provide meals seven days per week, two meals
per day (lunch and dinner) with some exceptions as detailed in the staff report.
Approval is requested to amend the agreement with Windsor Health Care. This
amendment will extend the term through June 30, 2012. BCDBH has issued two
Requests for Proposal (RFP) -one on May 4, 2011 and one on September 2, 2011 -
which did not yield responses that met all RFP requirements. BCDBH will therefore
extend the current contract through the fourth quarter of FY 2011/2012 and continue
to explore alternative options to more effectively meet meal needs at the PHF in a
manner that would also be more cost effective for FY 2012/2013. The amended
agreement will cover 2,906 meals at a cost of $7 per meal and approximately 4,743
meals at a cost of $7.50 per meal. The maximum contract amount shall not exceed
$56,400 (department budget utilizing State Managed Care Revenue). There is no
impact to the General Fund -action requested -APPROVE AGREEMENT AMENDMENT
AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND
THE AUDITOR-CONTROLLER.
CHIEF 3.06* Sharon Stone, Director of Child Support Services - In order to implement a
ADMINISTRATIVE Memorandum of Understanding between Butte County and Tehama County, which
OFFICE consolidates the administration of local child support services and establishes the
Butte/Tehama Regional Department of Child Support Services, the agreement with
the Director of Child Support Services must be amended. The amendment adds
language to allow the Butte County Director to also serve as the Director of a Regional
Child Support Department or Agency, at such time Butte County enters into a regional
or shared services agreement with another county or counties -action requested -
APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT
TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
PAGE 2 March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
3.07* Annual DNA Identification Report for 2011 -Government Code (GC) Section 76104.6
directs California Courts to levy a $1 penalty for every $10 or fraction thereof upon
every fine, penalty and forfeiture levied on criminal offenses including traffic
offenses, but excluding parking offenses, to implement the DNA Fingerprint, Unsolved
Crime and Innocence Protection Act (Proposition 69). 25% of the amounts collected,
including interest, must be distributed quarterly to the State and the remaining 75%,
including interest, can be used for specific local DNA related activities. The County is
required to submit an annual report to the Legislature and the Department of Justice,
by April 1 of each year, on the total amount of fines collected, allocated and
expended for each authorized program in the preceding calendar year. During
calendar year 2011, $133,818.16 in fees was collected and $475.16 in interest was
earned. A total of $33,573.33 was distributed to the State DNA ID Fund and
$100,719.99 was transferred to the Local DNA - ID Fund. The monies transferred to
the Local DNA - ID Fund earned additional interest of $4,705.87. Expenditures of
$113,061.11 were incurred during the calendar year to cover costs of evidence
technicians and clerks in the Sheriff's Office. The Local DNA - ID Fund has a current
balance of $205,621.30. The fund will continue to be used to cover staff and other
related costs -action requested -APPROVE REPORT.
CHILD SUPPORT 3.08* Tehama County Child Support Services - In June 2011, Butte County Child Support
SERVICES Services (Butte CSS) entered into an agreement with Tehama County Child Support
Services (Tehama CSS) to provide interim director services due to an extended
vacancy in Tehama CSS. After approximately 10 months of assisting with this vacancy
it has been determined that a blending of the two Child Support agencies in the form
of a shared services/regionalization approach would benefit both agencies. These
benefits would include the provision of administrative, fiscal, and training support to
the Tehama CSS and as a result of the shared services/regionalization, Butte CSS
would receive an adjustment to the cost effectiveness ratio as calculated by the State
Department of Child Support Services. It is expected this adjustment to cost
effectiveness will have a positive impact on Butte's performance while providing
assistance to an agency with limited resources. The MOU outlines the concept of the
shared services/regionalization approach along with the roles and responsibilities of
each agency. There will continue to be no compensation paid directly by Tehama to
Butte under this MOU. There will be no negative fiscal impacts to Butte County. To
assist with fiscal and administrative support to Tehama, Butte CSS anticipates filling
the current vacancies of Accountant, Senior and Administrative Assistant, Senior.
Both positions are budgeted within the current allocation -action requested -
APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY
COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
EMPLOYMENT AND 3.09* Resolution ProclaiminE March 2012 as Social Work Month -action requested -
SOCIALSERVICES ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
PAGE 3
March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
3.10* Butte-Glenn Community College District - The Director of the Butte County
Department of Employment & Social Services (DESS) requests that the Board ratify
the agreement with the Butte-Glenn Community College District, for the provision of
a General Equivalency Diploma (GED) Preparation Services to CaIWORKs participants.
The agreement is from January 1, 2012 through June 30, 2012 not to exceed $24,900.
Because of its vast experience with educating adult learners, Butte College is the ideal
provider of these services. We are requesting ratification of the contract due to the
delay in execution. The semester beginning and ending dates are not flexible and the
class had to begin on January 23rd. DESS did not want to risk losing potential GED
candidates and proceeded with the expectation that the contract would be executed
in an expedient manner. The cost is fully covered by the State's CaIWORKs Single
Allocation. There is no impact to the County's General Fund -action requested -
APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY
COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
3.11* Glenn County Human Resource Agency -Approval is requested for an agreement with
Glenn County Human Resource Agency, for use of the Northern Regional Child
Welfare Services/Case Management System (CWS/CMS) computer training center.
Glenn County provides facilities and training sessions for participating counties' social
work staff. The term of the agreement is July 1, 2011 through June 30, 2012. The
maximum amount payable is $84,178. The cost is fully covered by realigned Child
Welfare Services (CWS) Allocation funds. There is no impact to the General Fund -
action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN
SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
3.12* California Security Services, Inc. -Approval is requested for Amendment 6 to the
Agreement with California Security Services, Inc. - DBA Elite Universal Security to
provide additional staff hours for security guard services at the Chico and Oroville
Community Employment Centers for vinyl flooring installation after hours. The term
of the agreement remains in effect through June 30, 2012, but increases the amount
by $12,000 to allow for staff hours and overtime. The increased contract maximum
shall not exceed $1,163,787.44. The cost is fully covered by available funds in the
department's Administrative Budget. There is no impact to the County's General
Fund -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE
CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-
CONTROLLER.
PAGE 4 March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
GENERAL 3.13* Lease Agreement with Signature Services - The Butte County Department of
SERVICES Behavioral Health delivers the Adult Wellness and Outpatient Center programs from
805 Cedar Street Suites A, B, C, in Paradise under two leases in hold over status. The
existing rate for Suites A and B is $0.789277 per square foot for the 7,247 square foot
facility, for a total monthly lease payment of $5,719.89. The existing rate for Suite C
is $0.70 per square foot for the 1,060 square foot facility, for a total monthly lease
payment of $742.00. Under the new lease agreement, the rent payment will remain
fixed for 12 months at $0.70 per square foot for all three suites totaling $5,814.90 per
month. Over the entire term, the new lease payments will result in a savings of
$7,763 compared to current rates. The planned termination date for the agreement is
March 31, 2013, and includes the option to extend for an additional twelve month
period. Funding for this lease is included in the Behavioral Health Department's
budget. The reduction of the lease rate reflects a savings of approximately $7,763
over the term of the agreement -action requested -APPROVE AGREEMENT
AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY
COUNSEL AND THE AUDITOR-CONTROLLER.
3.14* AmeriPride Uniform Services -Purchasing Services sent Invitation for Bids (IFB) 58-12,
Uniform Laundry Services for Public Works and the Neal Road Recycling and Waste
Facility to eight laundry service companies located in Northern California. Three bids
were received with one of the three determined to be non-responsive. The lowest
responsive and responsible bid was received from AmeriPride Uniform Services which
was 22% lower than the bid received from Aramark Uniform Services. For competitive
analysis, the rates were summarized on a spreadsheet totaling all categories of
provisions into a weekly lump sum rate. The following depicts the completion by
respondent: AmeriPride Uniform Service -Weekly base rate of $33.05 (refer to Exhibit
A in the staff report for per unit price and rates); Aramark Uniform Services -Weekly
base rate $42.18; G & K Services - Non-Responsive. Once the selection was
completed, the calculations for the actual contract were based on the rates for the
actual projected usage per employee, per location plus the number of floor mats and
shop towels used per week. The Not-to-Exceed amount of the contract also includes a
margin for increased usage over these annual projections. The annual cost of this
contract, not to exceed $43,000 per year with a five year total of $215,000, is funded
by Public Works and the Neal Road Recycling and Waste Facility operating budgets
and requires no additional appropriation -action requested -APPROVE AGREEMENT
AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND
THE AUDITOR-CONTROLLER.
PAGE 5 March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
HUMAN
RESOURCes 3.15* Resolution to Amend The Salary Ordinance -The Department of Human Resources
has prepared a resolution to amend the Salary Ordinance for the following
departments:
Public Health: Requests that an existing position of Environmental Health Specialist,
Senior/Environmental Health Specialist/Environmental Health Specialist, Associate be
flexibly staffed to include the classifications of Hazardous Materials Management
Specialist, Senior/Hazardous Materials Management Specialist/Hazardous Materials
Management Specialist, Associate. This position is located in the Hazardous Materials
Program and will give the Environmental Health Division the flexibility to fill the
vacancy with the classification that best meets the needs of the program. This change
will leave the total allocations in the department unchanged and will result in no fiscal
impact to the department -action requested -ADOPT RESOLUTION AND AUTHORIZE
THE CHAIR TO SIGN.
Pusuc 3.16* Northern Valley Catholic Social Services (NVCSS) -Butte County Public Health has
HEALTH been awarded an allocation of $815,000 ($275,001 for FY 2011/2012 and $539,999
for FY 2012/2013) by the California Department of Public Health to expand an existing
home visiting program provided through NVCSS. The purpose of the home visiting
program is to improve pregnancy outcomes, prevent child abuse and enhance parent
child bonding by providing one-on-one assistance to mothers to strengthen their
parenting skills. The current program is funded by the Butte County Children and
Families Commission to serve women under age 25 living in southern Butte County
that give birth at Oroville Hospital. A review of birth data, child abuse and neglect
data, poverty statistics and other health indicators show that Paradise, Magalia and
southern Butte County would derive the most benefit from expansion of the program.
Public Health's new allocation will expand services to mothers under the age of 25
living in these areas that give birth at Feather River Hospital. Requested is a contract
with NVCSS to implement expansion of the home visiting program for the period of
March 27, 2012 to June 30, 2013, with a maximum amount payable of $774,848
($253,948 for FY 11/12 and $520,900 for FY 12/13). A small portion of the allocation
each year will be utilized by Public Health for staff oversight of the program and to
attend training required by the State. This contract is 100% federally funded
program. There is no impact to County General Fund -action requested -APPROVE
AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY
COUNSEL AND THE AUDITOR-CONTROLLER; AND APPROVE RELATED BUDGET
ADJUSTMENT (4/5 vote required).
PAGE 6 March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
3.17* Office of Traffic Safety eGrant System - At the December 13, 2011 Board of
Supervisors meeting, a grant between the California Office of Traffic Safety (OTS) and
Public Health for the provision of an educational campaign targeted to increase
awareness of child safety seat restraint misuse or non-use and how to support safe
transportation of Butte County children was approved. At the time, OTS was in the
process of changing their grant system over to the eGrant system, an online program.
The Department was not made aware that the eGrant system requires that there be a
designee authorized by the Board the Supervisors to execute all grant documents
within the eGrant system. OTS requires that they receive written notification of the
appointed designee. Requested is the authorization for the Assistant Public Health
Director to be appointed the official designee for the OTS eGrant system and a letter
be sent to OTS verifying the appointment -action requested -AUTHORIZE ASSISTANT
PUBLIC HEALTH DIRECTOR AS THE DESIGNEE TO EXECUTE ALL DOCUMENTS RELATED
TO THE OTS GRANT WITHIN THE EGRANT SYSTEM; AND APPROVE LETTER TO OTS
AND AUTHORIZE CHAIR TO SIGN.
3.18* Resolution Reco~nizin~ National Public Health Week 2012 - In 1995, a Presidential
proclamation designated the first week of April each year as National Public Health
Week. In observance of Public Health Week, the Public Health Department is
requesting the Board of Supervisors adopt a resolution recognizing the week of April
2nd through 8th as National Public Health Week 2012. The theme for this year's
National Public Health Week is "A Healthier America Begins Today: Join the
Movement." Nationally, nearly 1 million Americans die every year from diseases that
could be prevented. Even small preventive changes and community initiatives can
make a big difference in living healthier lives. The Public Health Department will be
focusing its local educational efforts during Public Health Week on the daily themes of
the National Public Health Week. The themes include Active Living and Healthy
Eating, Living Tobacco & Drug Free and Preventing Alcohol Abuse, Preventing
Communicable Diseases, Promoting Reproductive and Physical Health, and Promoting
Mental and Emotional Well-Being -action requested -ADOPT RESOLUTION AND
AUTHORIZE THE CHAIR TO SIGN.
Pusuc 3.19* Siller Construction -The Public Works Waste Management Division applied for and
WORKS received a Farm and Ranch Solid Waste Cleanup and Abatement Grant (the Grant)
from the Department of Resources Recycling and Recovery (CalRecycle) for the
removal of illegal dump sites on rural lands where the property owner is not
responsible for the illegal dumping. Scope of work for the cleanup will include
removal, recycling and/or disposal of approximately 3,600 waste tires, two
abandoned single wide mobile homes, seven vehicles, vehicle parts, appliances,
household garbage, scrap metal and miscellaneous debris from four large parcels
totaling approximately 240 acres. Contractor will also install approximately 2,000
feet of field fence to secure one of the dump sites. The department sent out a
Request for Quotes and received two responses in the amount of $24,200 and
$59,560. The lowest responsive and responsible quote was from Siller Construction.
The grant will provide for reimbursement of expenses the department incurs for cost
of the cleanup and administering the contract. Cost of contract will be funded by the
Neal Road Recycling and Waste Facility operating budget and requires no additional
appropriation. CalRecycle will reimburse the County for the final contract amount up
to $32,200 -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR
TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
PAGE 7 March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
3.20* Resolution Naming a Private Road - The Department of Public Works, Land
Development (LD) Division recently received a Petition from Mr. Kurt Maechtlan to
name a private road that serves three lots he currently owns in the Concow area off
of Yankee Hill Road. As the Address Coordinator for the County the LD staff reviewed
the proposed five (5) road names submitted by Mr. Maechtlan to determine that they
did not duplicate or sound similar to any existing road names in the County. One of
the proposed names met this criteria and that was the name of Golden Hawk Lane. In
conformance with BCC 32-5 LD staff is recommending that the private road be named
Golden Hawk Lane and have prepared a resolution of the Board of Supervisors for
your review and approval -action requested -ADOPT RESOLUTION AND AUTHORIZE
THE CHAIR TO SIGN.
3.21* Authorization to Modify Lincoln Blvd. HiEhway Safety Improvement ProEram (HSIP)
Median Project -Butte County was awarded a Highway Safety Improvement Program
grant for a project on Lincoln Boulevard, between Arnold Ave. and Elgin St. The
project included installing a concrete center median with turn pockets at
intersections and other key locations. The project was completed in November 2011.
Based on field observations and driver behavior on this section of Lincoln Blvd, Public
Works worked with the Oroville CHP to identify two locations where modifications to
the median will improve safety. The recommended modifications are along the
Beaver Market frontage area and at the intersection of Jefferson Street. The
estimated cost is approximately $122,000 to $147,000. The Department has sufficient
Road Funds to complete this project if approved. There is no impact to the General
Fund -action requested -AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MODIFY
THE LINCOLN BLVD. MEDIAN ALONG THE BEAVER MARKET FRONTAGE AND AT THE
INTERSECTION OF JEFFERSON STREET AND TO GO OUT TO BID FOR THE PROPOSED
WORK.
3.22* Adootion of an Ordinance of the Countv of Butte Amending Sections 26-22. 26-24. 26
25, 26-29, and 26-33 to Article IV, Entitled "Flood Hazard Prevention," of Chapter 26,
Entitled "Buildings," of the Butte Countv Code - At the December 13, 2011 Board
meeting, the Board directed staff to prepare an amendment to the Butte County
Flood Hazard Prevention Ordinance (found in Chapter 26). The reason for the
amendment was to remove the requirement to prepare an Elevation Certificate for
building permits in the Zone X (Shaded) areas of the County (see Staff report from
Development Services for 12/13/2011 Item 4.06). At the March 13, 2012 Board
meeting, the Board waived the first reading of the ordinance -action requested -
ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)(From 3-13-
12 [4.06])
PAGE 8 March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
TREASURER 3.23* Tax Sale Services of California - The Treasurer-Tax Collector's Department is
TAX COLLECTOR requesting approval of an agreement with Tax Sale Services of California to
coordinate its June 2012 Internet auction of tax-defaulted properties. Properly
conducting a tax sale requires extensive knowledge of real property and property tax
law statutes, knowledge which is ancillary to the routine tax collection process.
Preparing for an Internet auction requires an even greater level of expertise and
preparation. Tax Sale Services of California, a sole proprietorship owned by Steve
Hourigan, specializes in assisting counties in conducting Internet auctions. Mr.
Hourigan is the former Supervisor of the Tax Defaulted Land Unit of the California
State Controller's Office, where his responsibilities included supervising California's
property tax sales and advising county tax collectors as to their duties under the law.
Tax Sale Services of California is uniquely qualified and is the only known provider of
the type of comprehensive tax auction coordination and liaison services required by
the department. This vendor coordinated the department's first Internet auction six
years ago with exceptional results. Subsequent auctions in 2008 and 2010 saw similar
success. The 2012 contract expense, not to exceed $58,990, is included in the
department's 2011/12 budget and will be offset by auction fee revenues. This service
is separate from the provision of the actual on-line auction, for which the County is
currently in the Request for Qualifications phase. There is no fiscal impact -costs are
offset by auction fee revenues - action requested - APPROVE AGREEMENT
AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY
COUNSEL AND THE AUDITOR-CONTROLLER.
3.24* Columbia Ultimate Business Systems, Inc. -This Software Support amendment
agreement is for the period of July 1, 2012 through June 30, 2013 and will increase
the contract total by $24,504, which is slightly less than last year's amendment due to
the completion of a one-time system upgrade. Columbia Ultimate provides technical
assistance and licensing to the users of their collector software systems. Each year we
renew our Software License Agreement and Software Support Module -Silver
Support Agreement. A percentage of the value of the software previously purchased
sets the renewal fee schedule. Cost breakdown: the Annual Software License
Agreement is $4,248 and the Annual Software Support Module/Silver Support is
$20,256. The cost is offset by collections revenue -action requested -APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW
BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
3.25* Immedia -The Central Collections Division of the Treasurer-Tax Collector Department
utilizes the Immedia Division of Columbia Ultimate to mail customer letters that are
initiated by the Revenue and Reimbursement Officers in the course of their daily
work. The department uses the software collection systems of Columbia Ultimate to
service the Court and the County's delinquent debt portfolio. Immedia is the business
unit of Columbia Ultimate that handles the billing and letter program piece of the
overall collections program. Each year, the contract is amended to cover anticipated
levels of service needed for the coming fiscal year. Amendment N extends the
contract term to June 30, 2013 and provides for a maximum payment of $27,000
during FY 2012/2013. The $2,000 increase in costs over last fiscal year will cover an
anticipated increase in the number of documents mailed, including increased postage
costs. The cost is offset by collections revenue -action requested -APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW
BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
PAGE 9 March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
3.26* Loomis Armored US, LLC -The Butte County Treasurer-Tax Collector's Treasury
Division contracts with Loomis Armored US, LLC to transport securely sealed
shipments of currency and coin to US Bank on a daily basis. The original contract
includes a provision which allows Loomis to annually increase the service fees based
upon the year to year changes in the Consumer Price Index (CPI) or other applicable
economic factors. Yearly rate adjustments may not exceed 2% for the first three years
of the contract and require a fully executed contract amendment. Loomis is now
requesting an amendment to the agreement to increase service fees only (does not
affect fuel charges and overages) by 2% in year two (January 1, 2012 to December 31,
2012) and 2% in year three (January 1, 2013 to December 31, 2013). While year one
costs remain unchanged at $8,286.54 ($7,367.28 service fees, $519.26 fuel, $400.00
overages), the updated cost for year two will now be $8,459.85 ($7,514.63 service
fees, $545.22 fuel, $400.00 overages) and for year three will be $8,637.40 ($7,664.92
service fees, $572.48 fuel, $400.00 overages). The total "not to exceed" cost of the
three year contract will increase slightly to $25,383.78 -action requested -APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW
BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
OTHER 3.27* Resolution RecoEnizinE Sexual Assault Awareness Month -action requested -ADOPT
DEPARTMENTS RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Rape Crisis Intervention and
AND AGENCIES Prevention)
4.00 REGULAR AGENDA
BOARDS,
COMMISSIONS AND 4.01 Boards, Commissions and Committees
COMMITTEES
1.* Appointments to Listed Vacancies
2. Consideration of Redevelopment Oversight Board Public Member
Appointment for Chico -action requested -APPOINT MEMBER.
3. Board Member or Committee Reports
BUDGET, 4.02 Update of the Current Budget and Legislative Issues by the Chief Administrative Officer
LEGISLATIVE
OR COUNTY RELATED
UPDATES
4.03 Items Removed from the Consent Agenda for Board Consideration and Action.
PAGE 10
March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
PRESENTATION AND 4.04* 2012 California BuildinE Officials (CALBO) "BuildinE Department of the Year Award" -
DISCUSSION ITEMS Recognizing Butte County's Building Division as a leader in the State, the California
Building Officials Association (CALBO) has awarded Butte County with the 2011-2012
Building Department of the Year Award. Butte County's Building Division Manager
Nancy Springer was presented with the award in February at the 50th anniversary of
California Building Officials Annual Business Meeting. Bob Latz, Building Services
Manager, City of Oakdale and Board of Director, CALBO will be present and speak to
the meaning and importance of this award. The Building Division Staff will be present
to provide a short slide presentation of the submitted application and outline the
achievements recognized by CALBO -action requested -ACCEPT FOR INFORMATION.
(Development Services)
4.05* 2011/2012 Butte County Board of Education Tax and Revenue Anticipation Notes -The
Butte County Board of Education is requesting the Board's authorization to issue and
sell "Butte County Board of Education, Butte County, State of California, 2011-12 Tax
and Revenue Anticipation Notes" (or TRANS), in a principal amount not to exceed
$6,200,000 and approving certain other matters related thereto. Government Code
Section 53853 provides that such notes must be issued in the name of the Board of
Education by the Board of Supervisors of the County. Due to deferrals of State
apportionments and the timing of property payments, many school districts are
projecting negative General Fund cash balances during FY 2011/2012. These TRANS will
address cash shortfalls occurring at the end of FY 2011/2012 for participating school
districts, and will be repaid from deferred State revenues received during 2012-2013
but attributable to FY 2011/2012. The TRANS will be a general obligation of the Butte
County Board of Education. The County has no fiduciary responsibility as to the
repayment of these notes -action requested -ADOPT RESOLUTION AND AUTHORIZE
THE CHAIR TO SIGN. (Treasurer-Tax Collector)
4.06* Northern Sacramento Valley Integrated Regional Water Management (NSVIRWM) - On
April 13, 2010, the Board of Supervisors voted unanimously to participate in the
(NSVIRWM) planning process. This effort is currently developing the Goals and
Objectives of the NSVIRWM Plan which will serve as the foundation of this regional
planning document. The Water Commission voted unanimously to submit the Goals
and Objectives created under the Butte County Water Resources Plan approved by the
Board in 2005, as revised by the Commission at their March 7, 2012 meeting, as a basis
for Butte County input into the development of the NSVIRWM Goals and Objectives -
action requested -APPROVE THE RECOMMENDATIONS OF THE BUTTE COUNTY WATER
COMMISSION TO: 1) FORWARD THE REVISED GOALS AND OBJECTIVES FROM THE 2005
BUTTE COUNTY PLAN TO THE NSVIRWM TAC BY THE APRIL 10, 2012 DEADLINE FOR
CONSIDERATION IN THE DEVELOPMENT OF THE FINAL NSVIRWM GOALS AND
OBJECTIVES; AND 2) DIRECT STAFF TO CONTINUE DISCUSSION AT THE APRIL 19, 2012
NSVIRWM TAC MEETING TO FURTHER REFINE THE REGIONAL GOALS AND OBJECTIVES
TO REMAIN COMPATIBLE WITH THE GOALS AND OBJECTIVES PRESENTED IN TABLE 1
OF THE MARCH 12, 2012 STAFF REPORT.
PAGE 11 March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
4.07* Introduction of an Ordinance AmendinE Section 26-62 and 26-89 of Article VI Entitled
"ReEulations for Limited Density Owner-Built Rural DwellinEs" of the Butte County
Code -The existing ordinance was approved as a three-year pilot program and is
scheduled to expire on May 7, 2012. Staff presents this ordinance amendment for the
Board of Supervisors consideration to extend the ordinance for an additional period of
three years until June 30, 2015. Community contacts have informed the department
that it has taken longer for property owners to rebuild in the area. Additionally, the
County has been awarded a Disaster Recovery Initiative (DRI) grant for the wildfire
areas. The DRI grant program will be available until March 31, 2014. Additionally,
language is proposed within section 26-89 to clarify fire sprinkler requirements -
action requested -WAIVE THE FIRST READING OF THE ORDINANCE. (Development
Services)
4.08* Public Health Accreditation -Public Health Departments throughout the United States
are being encouraged to embrace the accreditation process. Accreditation is the
process used by an organization to become certified in meeting a defined and agreed-
upon standard of care and service delivery. It is similar to what a hospital must go
through in determining whether their processes meet a certain standard and if their
care is resulting in positive outcomes. The same is true for Public Health accreditation.
In California, local health departments have been told that future Federal funding will
be tied to accreditation. The Center for Disease Control and other federal agencies are
strongly encouraging local health departments to begin planning and preparing for
accreditation. Additionally, the California Department of Public Health's long-range
plan includes State accreditation by the year 2014. Butte County Public Health believes
the accreditation process will assess and define local health issues, enhance
collaboration with partners and outreach to the community to improve health
outcomes, and will result in data that will assist not only Public Health but other health
providers to focus on health issues in Butte County that can be positively impacted. In
order to succeed, some reorganization within Public Health will be needed to form a
Community Health Division focused on accreditation over the next 3 to 5 years. There
will be no impact on County General Funds. All costs associated with accreditation will
be supported by Public Health Realignment. No new positions are requested.
Reorganization of existing staff to form a Community Health Division will be included in
Public Health's FY 2012/2013 requested budget -action requested -ACCEPT FOR
INFORMATION. (Public Health)
4.09* Options for the Future of Library Services - In November 2011, the County Library
Director resigned. With the combination of continuing economic and fiscal pressures
and no permanent Library Director, the Chief Administrative Officer contracted for an
analysis of options for sustaining library services in Butte County into the future. The
staff report provides background and history on the Butte County Library System;
trends and challenges facing California libraries; the changing role of libraries in Butte
County communities; information on the library budget and funding sources; and
options for restructuring, maximizing funding and optimizing public service -action
requested -ACCEPT FOR INFORMATION; PROVIDE DIRECTION TO STAFF REGARDING
FURTHER ANALYSIS. (Administration)
PAGE 12 March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MARCH 27, 2012
S.OO PUBLIC HEARINGS AND TIMED ITEMS
9:30 A.M. 5.01* Public HearinE -Consideration of the Submittal of a State Community Development
Block Grant (CDBG) Application -Each year, the State CDBG program allocates funds
for eligible activities. This year, the Community Development and Economic
Development Allocations of the State CDBG program published a combined Notice of
Funding Availability (NOFA). Eligible cities and counties may submit applications to
fund eligible CDBG activities under the NOFA. Eligible jurisdictions may apply for up to
$2,000,000 for eligible CDBG activities within the categories of: Enterprise Fund,
Housing, Public Improvements, Public Service, Public Facilities and Planning and
Technical Assistance (PTA) Activities. County staff recommends applying for $850,000
for the following activities: 1) Housing -Housing rehabilitation in the unincorporated
areas of Butte County; 2) Enterprise Fund - Microenterprise business assistance; and
3) PTA -Phase 1 County-wide Americans with Disabilities Act (ADA) Self-Evaluation
and Transition Plan. If the PTA grant is awarded to Butte County, $5,000 will be
allocated from General Services General Fund allocation as cash match for the Phase 1
County-wide ADA Self-Evaluation and Transition Plan -action requested -ADOPT
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Administration)
9:40 A.M. 5.02* Timed Item -Report from CSU Chico Center for Economic Development on Northern
California Broadband Planning Efforts -The Corporation for Education Network
Initiatives in California (GENIC), was recently awarded two planning grants from the
California Public Utilities Commission to manage the work of two consortia over the
next three years: The Northeastern California Connect Consortium (NECCC) and the
Upstate California Connect Consortium (UCCC). The CSU Chico Center for Economic
Development is CENIC's management partner. It is the mission of NECCC and UCCC to
develop and facilitate the implementation of a broadband infrastructure plan for
Northern California. Cathy Emerson, Project Manager for the CSU Chico Center for
Economic Development, has requested the opportunity to provide the Butte County
Board of Supervisors with an update on their planning efforts -action requested -
ACCEPT FOR INFORMATION. (Administration)
9:55 A.M. 5.03* Timed Item -Butte County Fire Safe Council (BCFSC) HR1424 Contract -The Federal
Forest Reserve Funds under Title III of the Secure Rural Schools and Community Self-
Determination Act of 2000 has extended the program an additional year. The Board
directed that all community input to this process be funneled through the BCFSC in
lieu of a Resource Advisory Committee. The BCFSC requests for Title III projects by
advertisement in local newspapers on December 16, 2011. The application period
closed with proposals received by the BCFSC prior to the close of business on January
27, 2012. Following approval by the BCFSC, the recommended list of projects was
advertised in the local newspapers initiating a 45-day public comment period on
February 4, 2012. No correspondence was received prior to the end of the 45-day
comment period on March 20, 2012. The recommendations for FY 2011/2012 HR
1424 project funding submitted by the BCFSC are included in the staff report. In
addition, a master agreement has been developed to contract with the BCFSC to
implement the HR 1424 projects approved by the Board. The amount of available
funding for FY 2011/2012 is $30,042 (department budget) -action requested - 1)
APPROVE THE HR 1424 PROJECTS AS RECOMMENDED BY THE BCFSC; AND 2)
APPROVE MASTER AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Fire)
PAGE 13 March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -MARCH 27, 2012
6.00 PUBLIC COMMENT (each speaker limited to five minutes)
Comments to the Board on issues and items not listed on the agenda. Presentations
will be limited to five minutes. Please note that pursuant to California state law, the
Board of Supervisors is prohibited from taking action on any item not listed on the
agenda.
Recess as the Butte County Board of Supervisors and convene as the Thompson Flat
Cemetery District Board of Trustees.
THOMPSON FLAT CEMETERY DISTRICT
BOARD OF TRUSTEES
AGENDA
MARCH 27, 2012
1.00 CALL TO ORDER -Butte County Board of Supervisors Room, 25 County Center Drive,
Oroville.
The Board of Trustees is required to convene at least once a quarter pursuant to
Health and Safety Code 9029.
2.00 CONSENT AGENDA (No Items)
3.00 REGULAR AGENDA (NO Items)
4.00 PUBLIC COMMENT (each speaker limited to five minutes)
Comments to the Board on issues and items not listed on the agenda.
Presentations will be limited to five minutes. Please note that pursuant to
California state law, the Board is prohibited from taking action on any item not
listed on the agenda.
ADJOURNMENT
Adjourn as the Thompson Flat Cemetery District Board of Trustees and convene as
In-Home Supportive Services Public Authority Board In-Home Supportive Services
Public Authority Board
PAGE 14
March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MARCH 27, 2012
BUTTE COUNTY
IN-HOME SUPPORTIVE SERVICES
PUBLIC AUTHORITY BOARD
AGENDA
MARCH 27, 2012
1.00 CALL TO ORDER -Butte County Board of Supervisors Room, 25 County Center Drive,
Oroville
2.00 CONSENT AGENDA (NO Items)
3.00 REGULAR AGENDA (NO Items)
PUBLIC COMMENT (Individual presentations limited to five minutes)
Comments to the Board on issues and items not listed on the agenda. Presentations
will be limited to five minutes. Please note that pursuant to California State Law,
the Board is prohibited from taking action on any item not listed on the agenda.
4.00 CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE
SECTION 54957.6:
LABOR NEGOTIATORS: CATHI GRAMS, JACK HUGHES & BRIAN RING
EMPLOYEE ORGANIZATION: CUHW
ADJOURNMENT
Adjourn as the In-Home Supportive Services Public Authority Board and reconvene
as the Butte County Board of Supervisors.
PAGE 15
March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
7.00 CLOSED SESSION
AGENDA -MARCH 27, 2012
7.01 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT
CODE SECTION 54956.8:
PROPERTY: APN DD-022772-03-01
AGENCY NEGOTIATOR: GRANT HUNSICKER
NEGOTIATING PARTY: STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
NEGOTIATIONS: TERMS OF ACQUISITION
7.02 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION
54957.6:
LABOR NEGOTIATORS: JACK HUGHES & BRIAN RING
EMPLOYEE
ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA,
DSA -MANAGEMENT/SUPERVISORY UNIT,
DSA-GENERAL UNIT,
BCCOA -SUPERVISORY UNIT,
BCCOA -GENERAL UNIT.
7.03 ACTUAL LITIGATION PURSUANT TO GOV. CODE SECTION 54956.9(a): 3 CASES
1. LAKE OROVILLE INTERVENTION (FERC PROJECT 2100);
2. SOLANO COUNTY WATER AGENCY v. CALIFORNIA DWR, SACRAMENTO
SUPERIOR COURT CASE NO. 016338;
3. COUNTY OF BUTTE, COUNTY OF PLUMAS V. DEPARTMENT OF WATER
RESOURCES, YOLO CO. SUP. CT CASE NO: CV09-1258
7.04 PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT/RECRUITMENT/GOALS, PURSUANT
TO GOVERNMENT CODE SECTION 54957: LIBRARY DIRECTOR
PAGE 16
March 27, 2012
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MARCH 27, 2012
Information and Procedures Concerning the Agenda and Conduct of
the Board of Supervisors Meetings
Meetine Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.
and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center
Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year.
Meeting dates can be changed as a result of holidays or other events so please check the meeting
calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County
Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob.
Aeenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at
least 72 hours before each meeting, and is available by mail subscription, a-mail subscription, or at the
Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of
Supervisors members to explain each agenda item (excluding documents that are not a public record
within the meaning of the Public Records Act) are available for your review at the County Administrative
Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at
the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover
costs. The list of communications included with the agenda packages is not comprehensive. Additional
communications to the Board of Supervisors may have been received but not included in the agenda
supporting material. Copies of all communications received by the Board of Supervisors (excluding
documents that are not a public record within the meaning of the Public Records Act) are available at the
Administrative Office upon request. An (*) appearing before an agenda item signifies that material has
been provided to the Board of Supervisors members to explain that item.
Aeenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following
Meetine Order: order:
1. Consent Aeenda: these are items that are considered routine and are handled by one motion and vote of
the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card
(located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the
Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent
Agenda, stand and approach the podium and request the item be removed. The removed items are
discussed at the end of the Regular Agenda.
2. Reeular Aeenda: this is where presentations to the Board and items that require full discussion are
heard. Items removed from the Consent Agenda are discussed under this section.
3. Public Hearine and Timed Items: this is where items that are required by law to be heard as a public
hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may
start after the time listed, but will never start before the time listed.
4. Public Comment: this is the area of the agenda where members of the audience may address the Board
on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed
on the agenda, but may respond to statements or questions and provide staff direction.
5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances.
This area of the agenda identifies those items that will be discussed during the closed session.
Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to
allow members of the public the opportunity to comment on all matters before the Board. Public
participation is limited to matters within the subject matter jurisdiction of the Board pursuant to
Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the
meeting process and conduct. A complete listing of these policies and procedures can be found in the
printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board
website.
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals
with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m.
to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in
alternate formats. All requests for special accommodations and/or alternative format documents must be
made 48 hours prior to the meeting.
For further information contact the:
Clerk of the Board of Supervisors
County Administrative Office
25 County Center Drive, Oroville, CA 95965
530-538-7631
www.buttecounty. net/cob
PAGE 17
March 27, 2012