Loading...
HomeMy WebLinkAboutA040919-CA LI F0RN!!IA - SHARI MCCRACKEN CHIEF ADMINISTRATIVE OFFICER & CLERK OF THE BOARD 1. CALL TO ORDER BUTTE COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA APRIL 9, 2019 9:00 AM MEETING LOCATION BOARD OF SUPERVISORS CHAMBERS 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 Pledge of Allegiance Observation of a Moment of Silence 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA MEMBERS OF THE BOARD STEVE LAMBERT, CHAIR, DISTRICT 4 BILL CONNELLY, DISTRICT 1 DEBRA LUCERO, DISTRICT 2 TAW RITTER, DISTRICT 3 DOUG TEETER, VICE CHAIR, DISTRICT 5 BRUCE ALPERT, COUNTY COUNSEL 3.01 Budget Adjustment and Capital Asset Purchase to Replace Vehicles Lost in Camp Fire - As a result of the Camp Fire on November 8, 2018, a small pickup truck was destroyed. The Assessor's Office recommends the Board of Supervisors authorize a capital asset purchase to replace the vehicle with a four-wheel drive truck. Additionally, the Department recommends the Board authorize a budget adjustment to fund the purchase. The replacement cost will be covered by insurance proceeds. Any costs not covered by insurance will be funded by the Assessor's Equipment Replacement Fund — action requested — 1) APPROVE CAPITAL ASSET PURCHASE; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Assessor) 3.02 Resolution Amending the Behavioral Health Change Fund and Relief of Accountability - On June 12, 2012, the Board of Supervisors adopted Resolution No. 12-064, establishing the Department of Behavioral Health Revolving Change Fund in the amount of $1,000 divided among 10 office locations at $100 each. As a result of the Camp Fire, the Department's Paradise Adult Treatment Center change fund drawer was destroyed and incurred a loss of $100. An investigation by the Auditor -Controller's Office found no evidence the loss was a result of fraud or gross negligence by the Department as identified in Government Code section 29390. The Department recommends the Board approve a relief of accountability in the amount of $100 and adopt a resolution reducing the Department's Revolving Change Fund to $900 — action requested — 1) APPROVE REQUEST FOR RELIEF OF ACCOUNTABILITY IN THE AMOUNT OF $100; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 9, 2019 3.03 Contract with Idea Engineering, Inc. (Idea Engineering) for Butte County Responds Website Development - Idea Engineering provides strategic website development and design to various clients. Idea Engineering will develop an opioid prevention and education website for the Department of Behavioral Health's prevention program. The Department of Health Care Services (DHCS) awarded the Department additional funding through the Partnerships for Success grant, which funds opioid prevention education. Within the grant amendment, DHCS specifies that the Department contract with Idea Engineering for these tasks. The Department recommends entering into a contract with Idea Engineering to develop the "Butte County Responds" website. The term of the contract is date of execution through June 30, 2019, not -to -exceed $77,700 — action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.04 Contract Amendment with California Security Services, Inc. dba Elite Universal Security (Elite) for Security Services - The Department of Behavioral Health recommends amending the contract with Elite for additional security services. Elite provides security guard services at various Department sites. The amendment increases the maximum payable amount by $85,704, not -to - exceed $248,068. All other terms remain the same. The initial contract, Amendment 1, and Amendment 4 did not go before the Board of Supervisors as they were under the financial threshold; however, Amendment 2 and Amendment 3 were subsequently approved by the Board on June 26, 2018 and December 11, 2018, respectively — action requested -APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.05 Contract Amendment with Language Line Services, Inc. (Language Line) for Over -the -Phone Interpretation Services - Language Line is a firm that provides over -the -phone language interpretation services for clients of the Department of Behavioral Health in multiple languages based on need. The Department recommends amending the contract with Language Line for additional interpretation services. The amendment increases the maximum payable amount by $6,000, not -to -exceed $30,000. All other terms remain the same. The original contract did not go before the Board of Supervisors as it was under the financial threshold — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.06 Agreement with Department of Health Care Services (DHCS) for Crisis Counseling Assistance and Training Program (CCP) for the Camp Fire, Resolution Authorizing the Agreement, and Budget Adjustment - On November 12, 2018, the State of California received a Presidential Disaster Declaration due to the Camp Fire. The CCP is funded by the Federal Emergency Management Agency (FEMA) under the authority of the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1974 (Stafford Act). Specifically, section 416 of the Stafford Act authorizes FEMA to fund behavioral health assistance and training activities in affected areas for a specified period of time. This assistance is designed to provide behavioral health support in the affected community, primarily relying on face-to-face contact with survivors in their communities. Because of the devastating effects of the Camp Fire, Butte County was awarded funding for this program. The Department of Behavioral Health has contracted with Northern Valley Catholic Social Services to implement this program. The Department recommends entering into an agreement with DHCS for the CCP grant funding. The term of the contract is November 12, 2018 through June 30, 2019, not -to -exceed $324,764 — action requested - 1) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 3) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Behavioral Health) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 9, 2019 3.07 Memorandum of Understanding (MOU) with the Chico Housing Action Team (CHAT) to Provide Permanent Supportive Housing, and Resolution Authorizing the Conveyance of Real Property from the County of Butte to CHAT - On April 10, 2018, the Board of Supervisors accepted the donation of real property located at 182 East 4th Avenue in Chico. The County released a Request for Proposal (RFP) to solicit an organization that would honor the donor, assume fee ownership of the property, and provide permanent supportive housing services to eligible individuals or families who are homeless, chronically homeless, or at risk of homelessness. The successful respondent to the RFP was CHAT, a California nonprofit 501(c)(3) public benefit corporation. The Department of Behavioral Health recommends that the Board adopt the resolution, approve the MOU with CHAT for a 20 -year term, and convey the property "as -is, where -is and with all faults and limitations." The conveyance document shall contain a deed restriction and a reversionary clause wherein should CHAT fail to comply with the terms and conditions contained in the MOU, or should the MOU be terminated, title to the property shall revert to the County — action requested - 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; 2) APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN; AND 3) AUTHORIZE THE DIRECTOR OF THE DEPARTMENT OF GENERAL SERVICES TO EXECUTE ANY AND ALL CONVEYANCE DOCUMENTS TO CLOSE ESCROW. (Behavioral Health) 3.08 Mental Health Services Act Innovation Project for Butte County - In November of 2004, California voters passed Proposition 63 creating the Mental Health Services Act (MHSA). The act created an additional 1% tax on California residents whose income exceeded $1 million per year. The MHSA funds are distributed to counties in order to accomplish an enhanced system of care for mental health services. One component of the MHSA is innovation. The Mental Health Services Oversight Accountability Commission (MHSOAC) controls funding approval for all innovation projects. Innovation projects must introduce a mental health practice or approach that is new to the overall mental health system or make a change to an existing practice in the field of mental health, including application to a different population. A 30 -day public comment period was initiated on February 20, 2019, and concluded on March 20, 2019. Community meetings were held in Oroville, Gridley, and Chico. After considering the public input, the Behavioral Health Board recommended the current innovation project proposal, The CARE Project, to be sent to the Board of Supervisors for approval as required by the MHSOAC. The CARE Project will build on the research -based Infant Early Childhood Mental Health Consultation Model to bring specialized mental health support to young children, from infant to age five — action requested - APPROVE THE PROPOSED INNOVATION PROJECT FOR REVIEW AND APPROVAL BY THE MENTAL HEALTH SERVICES OVERSIGHT ACCOUNTABILITY COMMISSION. (Behavioral Health) 3.09 Approval of Minutes for Board of Supervisors Meeting - Submitted for approval are the minutes for the March 26, 2019, Board of Supervisors regular meeting — action requested - APPROVE MARCH 26, 2019, BOARD OF SUPERVISORS REGULAR MEETING MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.10 Budget Adjustment for Appropriation of Debt Service Payment - In April of 2018, the County obtained financing in the amount of $495,702 for the purchase of a new grader and tractor truck for Public Works road maintenance operations. The financing provides for annual payments over a term of five years beginning in April 2019. The Fiscal Year (FY) 2018-19 budget only includes an appropriation for debt service from the Road Operations Fund. The debt service payment of $107,522 will be transferred from the Road Operations Fund to the Debt Service Fund for payment to the lender. County Administration recommends a budget adjustment to the Debt Service Fund to include an appropriation of the debt service payment — action requested - APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (County Administration) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA —APRIL 9, 2019 3.11 Capital Asset Authority to Purchase Replacement Vehicles for the Code Enforcement Division The Department of Development Services recommends the Board of Supervisors approve capital asset authority to purchase three 2019 four-wheel drive vehicles for the Code Enforcement Division at a cost of $31,666 each. The total expenditure is not -to -exceed $95,000. The purchase of the three new vehicles will allow three older vehicles that are no longer cost effective to maintain to be surplussed — action requested — 1) AUTHORIZE CAPITAL ASSET PURCHASES (3); AND 2) APPROVE BUDGET ADJUSTMENT. (Development Services) 3.12 Grant Application for Funding from California Governor's Office of Emergency Services (CalOES) The District Attorney's Office is recommending approval of a grant application to CalOES for funding to support the Department's efforts to become accredited by the National Children's Alliance and to become a member of the Child Advocacy Centers of California. The County's Child Abuse Response Team (CART) Center is the only children's advocacy center serving Butte County. The District Attorney's Special Victims' Prosecutors, Victim Advocates, and Child Abuse Investigators work with the County's Children's Services Division, local law enforcement agencies, and local medical providers to achieve justice and healing for abused children through the CART program. The Department is requesting funding of $134,345 which, if awarded, would be used to provide vicarious trauma training and therapeutic support for staff, support the training necessary to achieve National Children's Alliance certification, support for a part-time CART coordinator, and pay for expert witnesses needed during prosecution of the abusers. The grant will require in-kind contribution of $6,397 which will be provided through staff time dedicated to grant oversight and activities (excluding investigation activities) —action requested - APPROVE GRANT APPLICATION AND AUTHORIZE THE DISTRICT ATTORNEY AND THE CHIEF ADMINISTRATIVE OFFICER TO SIGN. (District Attorney) 3.13 Resolution Recognizing Alicia Hartman Upon Her Retirement - The Director of the Department of Employment and Social Services recommends that the Board of Supervisors adopt a resolution recognizing the retirement of Alicia Hartman on the occasion of her retirement on April 4, 2019, after nearly 22 years of service to Butte County — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.14 Joint Powers Authority (JPA) Agreement Amendment and Accompanying Memorandum of Understanding (MOU) for the California Single Statewide Automated Welfare System (CaISAWS) For many years, California counties operated their welfare eligibility systems though their own proprietary systems or through a consortium of several counties. In 2017, 40 counties migrated to a statewide welfare eligibility system known as the California Automated Consortium Eligibility System (CalACES). Subsequently, the United States Department of Agriculture has directed California to move to a single statewide automated welfare system by 2023. Moving toward that mandate, the remaining counties and the CalACES Consortium have joined together to form the CaISAWS Consortium. The Department recommends amending the JPA and entering into an accompanying MOU with the CaISAWS Consortium to require that all counties in the consortium pay their share of maintenance, operation, and administrative costs of the system. For FY 2019- 20, the Department's share of cost shall not exceed $103,786. All other terms remain the same — action requested — 1) APPROVE JPA AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 9, 2019 3.15 Resolution Designating Butte County as the Administrative Entity for the California Emergency Solutions and Housing Program (CESH) -The California Department of Housing and Community Development (HCD) has made available approximately $53 million for the CESH Program. The CESH Program provides grants to administrative entities to assist persons who are experiencing or at risk of homelessness. The local Butte County Continuum of Care has designated Butte County as the Administrative Entity. If awarded, Butte County will receive $1,002,650 in grant funds. On October 9, 2018, the Board of Supervisors adopted Resolution No. 18-150 designating Butte County as the Administrative Entity for the CESH Program. HCD has requested that the County amend the original resolution to reflect Butte County as the "Applicant" as defined in Paragraph 1 of Resolution No. 18-150. The Department recommends the Board adopt a resolution rescinding and replacing Resolution No. 18-150 in order to correct the language at the request of HCD — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.16 Capital Asset Purchases for Enhanced Fire Prevention Program and Budget Adjustment - The Enhanced Fire Prevention and Communications Program is the result of a settlement agreement in 2018 by the Butte County District Attorney and Pacific Gas and Electric (PG&E) due to the Honey Fire caused by PG&E distribution lines in October 2017. The program consists of $1.5 million over four years to hire County employees and purchase necessary equipment to do power line inspections in the unincorporated areas and State responsibility areas of Butte County. Using Chapter 38-A of Butte County Code, the County will order owners of utility infrastructure to abate fire hazards. The Fire Department recommends the purchase of the following equipment and capital assets for the program: two vehicles, $130,000; one all -terrain vehicle and trailer, $23,000; four laptops, $3,837; four tablets, $2,380; and four cell phones and cell phone service fees - action requested — 1) APPROVE CAPITAL ASSET PURCHASES (4); AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Fire) 3.17 Ratify Agreement with the State of California Department of Parks and Recreation for Non - Congregate Shelter at the Lime Saddle Campgrounds - In an effort to support residents displaced from their homes due to the 2018 Camp Fire incident, the County is providing non -congregate space for residents to temporarily place recreational vehicles while their home sites are cleaned. Time was of the essence in negotiating the agreement so that displaced residents could use the space, and the agreement was signed by the Chief Administrative Officer. The Department of General Services recommends that the Board of Supervisors ratify the agreement between the County of Butte and the State of California Department of Parks and Recreation for the use of the Lime Saddle Campground for non -congregate sheltering. The term of the agreement is February 25, 2019, through May 31, 2019, with a provision to extend for an additional six-month term if necessary, not -to -exceed $301,400 — action requested - APPROVE AGREEMENT AND RATIFY THE CHIEF ADMINISTRATIVE OFFICER'S SIGNATURE. (General Services) Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 9, 2019 3.18 Notice of Completion and Ratification of Change Orders for the Butte County Government Campus Infrastructure Project - On January 23, 2018, the Board of Supervisors awarded a $1,873,389 contract to Duke Sherwood Contracting, Inc. for the construction of the Oroville Government Campus Infrastructure Project. The project consisted of sewer improvements for the public safety area of the campus to accommodate current use and future facility expansion. A total of fifteen change orders were required to better meet the needs of the County. The total net cost of the change orders is a reduction of $39,629, bringing the total construction contract cost to $1,833,760. All contract work has been completed, inspected, and approved by the Department of Development Services and the General Services Department. Staff recommends that the Board ratify the change orders, accept the work as complete, and execute the Notice of Completion — action requested — 1) RATIFY THE CHANGE ORDERS; 2) ACCEPT THE WORK AS COMPLETE; AND 3) AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (General Services) 3.19 Budget Adjustment for Search and Rescue Facility Sewer Connectivity Project - The Search and Rescue Facility located at 3965 Morrow Lane, Chico, is on land owned by the Mendocino National Forest. Since constructed, the facility has been supported by a septic waste system. The system has now failed, is no longer serviceable, and requires connectivity to the main sewer system. The original budget estimate was based on the ability to place the sewer lateral line within the boundary of the facility site. Now, the property owner requires a less direct route along Morrow Lane that will also require roadway repairs. In addition, labor costs have increased since the estimate was originally developed. The updated total project cost is $185,000. The Department of General Services recommends that the Board of Supervisors approve an $80,000 budget adjustment from the General Fund Appropriation for Contingencies to allow the sewer connectivity project to be completed — action requested - APPROVE BUDGET ADJUSTMENT FROM GENERAL FUND APPROPRIATION FOR CONTINGENCIES (4/5 VOTE REQUIRED). (General Services) 3.20 Contract Amendment with Burnham Benefits Insurance Services (Burnham) - Burnham provides employee benefit consulting services to the County. These include services such as benefit development and cost management services, underwriting and analytics, State and federal compliance services, communications, and day-to-day support of technical issues. The Department of Human Resources recommends amending the contract with Burnham for benefit consulting services. The original contract was approved at the April 12, 2016 Board of Supervisors Meeting. The amendment extends the term of the contract by 20 months through January 14, 2021, and increases the maximum payable amount by $200,000, not -to -exceed $560,000. All other terms remain the same — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.21 Resolution to Amend the Salary Ordinance -The Department of Human Resources has prepared a resolution to amend the Salary Ordinance for the following departments: COUNTY ADMINISTRATION: Add 1 Deputy Administrative Officer position. Duties of the position will include coordinating the Camp Fire Recovery. An internal promotional recruitment will be conducted and the resulting vacancy will be deleted at a later Board of Supervisor's meeting. Total allocations to temporarily increase by 1. There will be no impact on the General Fund Budget. Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 9, 2019 CLERK -RECORDER: Add 1 Project Manager, Clerk-Recorder/Elections to better suit the needs of the Department. An internal promotional recruitment will be conducted and the resulting vacancy will be deleted at a later Board of Supervisor's meeting. Total allocations to temporarily increase by 1. There will be no impact on the General Fund Budget. DEPARTMENT OF HUMAN RESOURCES: Delete 1 vacant flexibly staffed Human Resources Analyst position. This position was eliminated previously, but never removed from the Salary Ordinance. Total allocations to decrease by 1. There will be no impact on the General Fund Budget. UC COOPERATIVE EXTENSION: Amend Section 15 of the Salary Ordinance No. 4149 of the County of Butte entitled "631 -Farm, Home and 4-H" to the new title of "631 -UC Cooperative Extension". LIBRARY: Delete 1 vacant Branch Librarian position, delete 0.75 vacant flexibly staffed Financial Technician position, and delete 1 vacant flexibly staffed Administrative Analyst position. These eliminations are the result of previous Department reorganization, including internal promotions, and will better meet the needs of the Department. Total allocations to decrease by 2.75. There will be no impact on the General Fund Budget. PROBATION DEPARTMENT: Delete 1 vacant Manager, Personnel Operations. This elimination is the result of a reorganization. Total allocations to decrease by 1. There will be no impact on the General Fund Budget. Action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.22 Revenue Agreement Amendment with the California Department of Corrections and Rehabilitation (CDCR), and Resolution Approving Male Community Reentry Program - In December of 2015, the Board of Supervisors approved an agreement between CDCR and the Probation Department to perform services for the Male Community Reentry Program. Since that time, the Department provides services for up to 40 participants that were released from State prison and sent to the County for rehabilitation. The Department recommends amending the agreement to extend the term of the contract by 12 months through June 30, 2020, and increasing the maximum receivable amount by $1,808,040, not -to -exceed $6,772,980. All other terms remain the same. At the request of the CDCR, the Department further recommends the Board adopt a resolution approving the agreement amendment for the Male Community Reentry Program — action requested - 1) APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Probation) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 9, 2019 3.23 Resolution Authorizing Submittal of a Proposal for Edward Byrne Memorial Justice Assistance Grant (JAG) Program Funds - The Probation Department is requesting authorization to submit a proposal on behalf of the County of Butte for Edward Byrne Memorial Justice Assistance Grant (JAG) Program funding. If awarded, JAG Program funds will be used to implement new programs or to expand existing services to implement strategies to reduce recidivism. JAG Program Priority Areas of Need include Prevention and Education Programs, Law Enforcement Programs, and/or Prosecution, Courts, Defense, and Indigent Defense. If awarded, the term of the JAG Program is October 1, 2019 through September 30, 2022. The Department may request up to $715,000 annually, with no match requirement. The Department recommends the Board of Supervisors adopt a resolution authorizing the Chief Probation Officer, or designee, to execute JAG Program documents on behalf of the County of Butte, including but not limited to, proposals, payment requests, agreements, and amendments necessary to secure JAG Program funds and to implement the JAG Program if approved — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Probation) 3.24 Capital Asset Authority and Budget Adjustment for the Purchase of Two Vibratory Roller Compactors - The Department of Public Works budgeted $90,000 to purchase two vibratory Roller Compactors in the current fiscal year. The solicitation has been completed, with the purchase price for both Roller Compactors totaling $114,946.26, including taxes. The Department recommends the Board of Supervisors approve the capital asset authority in the amount of $24,946.26 — action requested — 1) APPROVE CAPITAL ASSET PURCHASES (2); AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Public Works) 3.25 Contract with Advanced Earth Sciences, Inc. for Construction Quality Assurance (CQA) Monitoring and Reporting - On February 26, 2019, the Board of Supervisors awarded the construction contract for the Reconstruction of the Gas Collection and Control System to Innovative Construction Solutions. CQA Monitoring and Reporting services are required to ensure construction is performed in accordance with the Plans and Specifications and that construction quality meets regulatory requirements. On February 25, 2019, the Department of Public Works released a Request for Qualifications for CQA Monitoring services to oversee the project. Three CQA firms submitted responses. Advanced Earth Sciences, Inc. of Irvine is qualified to perform these CQA services. The Department recommends entering into a contract with Advanced Earth Sciences, Inc. for CQA Monitoring and Reporting for the Reconstruction of the Gas Collection and Control System at the Neal Road Recycling and Waste Facility. The term of the contract is upon notice to proceed through March 21, 2020, not -to -exceed $138,353—action requested -APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 9, 2019 3.26 Contract with Advanced Earth Sciences, Inc. for Construction Quality Assurance (CQA) Monitoring and Reporting at the Neal Road Recycling and Waste Facility (NRRWF) - On March 12, 2019, the Board of Supervisors awarded the construction contract to Anderson Dragline, Inc. of Gridley for the Module 5, Phase B and Module 4 Slope Extension Base Liner project at the NRRWF. CQA Monitoring and Reporting services are required to ensure construction is performed in accordance with the Plans and Specifications and that construction quality meets regulatory requirements. On February 25, 2019, the Department of Public Works released a Request for Qualifications for CQA Monitoring services to oversee the project. Three CQA firms submitted qualifications and the Department negotiated a contract with the most qualified consultant. Advanced Earth Sciences, Inc. of Irvine is qualified to perform these CQA services. The Department recommends entering into a contract with Advanced Earth Sciences, Inc. for CQA Monitoring and Reporting for the Module 5, Phase B and Module 4 Slope Extension Base Liner project at the NRRWF. The term of the contract is upon notice to proceed through March 21, 2020, not -to -exceed $297,213 — action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.27 Agreement with Butte County Resource Conservation District (BCRCD) for Dixie Road Evaluation and Storm Damage Support - On January 19, 2019, a portion of Dixie Road suffered significant storm damage including a washed out culvert and substantial damage to multiple drainage crossings. This damage closed the road to all traffic for several weeks. Dixie Road is a gravel and native surfaced road that connects Concow Road to Camp Creek Road, and is located in a high burn severity area of the Camp Fire. This roadway has a history of failures during heavy winter storms, and is prone to heavy erosion and sediment delivery into the local waterways. This road is also the only route to service multiple utilities when Camp Creek Road is closed. In response to this damage, the Department of Public Works sought technical support from the BCRCD to repair the existing damage, to harden the roadway to avoid future damage, and reduce and/or minimize the off-site transport of silt into the waterways. As a result of the Camp Fire, staff are currently working with staff from the Regional Water Quality Control Board (RWQCB) to secure funding to construct these improvements. The grading and drainage improvements are likely to be completely funded by the RWQCB, but that does not include the evaluation work. The Department recommends entering into a contract with BCRCD for Dixie Road Evaluation and Storm Damage Support. The term of the contract is April 9, 2020 through December 30, 2020, not -to -exceed $50,000 — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 9, 2019 3.28 Request by the City of Chico for Consent to Extra -Territorial Property Acquisitions for the Eaton Road Interchange Improvement Project - The City of Chico requested consent from the County to execute three extra -territorial property acquisitions outside the City boundary. The acquisitions are needed for the City to acquire right of way for the improvement of the north bound off ramp for the SR99/Eaton Road Interchange Project in North Chico. Specific details of the project and the necessary easements are included in the request from the City. In June of 2018, the County transferred $450,000 in Chico Urban Area Traffic Impact fees to the City of Chico, to provide supplemental funding for this project, as this project benefits both City and County residents. Government Code section 37351 provides for such extra -territorial acquisitions by cities, as is necessary or proper for municipal services. In this case, the City is the lead agency for a project that normally would be managed by Caltrans. The right of way that the City acquires will ultimately be transferred to Caltrans. The SR99/Eaton Road Interchange Project will be constructed by the City of Chico, then maintained by Caltrans — action requested - AUTHORIZE THE CITY OF CHICO'S ACQUISITION OF THREE EXTRA -TERRITORIAL PROPERTIES. (Public Works) 3.29 Road Maintenance and Rehabilitation Account (RMRA) Project List for FY 2019-20 - SBI Transportation Funding known as RMRA is projected to provide the Butte County Road Fund with $5.9 million dollars for FY 2019-20. A list of proposed projects that the RMRA funds will be used for must be submitted to the California Transportation Commission (CTC) each year. The project list includes the location, description, estimated useful life, and anticipated construction date for each project. New this year is an additional list of previously proposed projects that have not yet been completed that are still slated to utilize RMRA funds. Exhibit A to the recommended resolution includes the proposed new project list for FY 2019-20, and Exhibit B includes the previously approved, incomplete project list for FY 2018-19. Additionally, a list of projects that have been completed using RMRA funds is included in the staff report. The projects list may need to be modified in the near future as the damage caused by the Camp Fire debris removal and the associated recovery efforts will create additional high-priority roadway repairs. The previous Magalia and Upper Ridge Projects are all on hold pending the Camp Fire clean up. Several new, large -value projects have been added to reflect new road failures that occurred during the winter of 2019. These include the Dark Canyon Slide Repair, Upper Centerville Slide Repair, and Neal Road Emergency Road Repairs. These funds are also being utilized to leverage various State and federal grant funding sources, such as Highway Safety Improvement Program, Congestion Mitigation and Air Quality, and Safe Routes to School. The Department of Public Works recommends the Board of Supervisors adopt the resolution which includes all of the CTC requirements — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA —APRIL 9, 2019 3.30 Resolution Certifying the Annual Changes to the Butte County Maintained Mileage for 2019 Section 2121 of the California Streets and Highways Code, and Chapter 18 of the Caltrans Local Assistance Procedures Manual requires that counties submit a list of changes that have occurred to their list of maintained roads by May of each year. The County's submitted data is then forwarded by Caltrans to the State Controller for the allocation of State Gas Tax Funds. Caltrans District 3 Office of Local Assistance has requested that the Board of Supervisors adopt a resolution prior to May 15, 2019, for the new maintained mileage. The County maintained mileage for the previous year (ending December 31, 2018) was determined to be 1,289.153 miles. The calculated mileage to be submitted this year is 1,290.442 miles, which is an increase of 1.289 miles. This increase is primarily due to additions to the Sierra Moon and Mandville Park Subdivisions. The additions are shown in green, and subtractions are shown in red on the document entitled Summary of Butte County Maintained Mileage Changes for 2019, included in the staff report. Additionally, the entire Butte County maintained mileage list is also included in the staff report — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.31 Butte County Children and Families Commission (Commission) FY 2017-18 Annual Audit and Annual Report — The Commission submits for information the FY 2017-18 annual audit report and financial statements per Butte County Code section 2-100.70(d). Butte County Code requires the Commission to submit its annual audit to the Board of Supervisors for information. The Commission held a public hearing and accepted the audit report in compliance with the Butte County Code — action requested — ACCEPT FOR INFORMATION. (Other — Butte County Children and Families Commission) 3.32 Resolution Recognizing April 2019 as Child Abuse Prevention Month -The Child Abuse Prevention Council requests that the Board of Supervisors adopt a resolution recognizing April 2019 as Child Abuse Prevention Month — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other - Child Abuse Prevention Council) 3.33 Resolution Reco2nizin2 April 2019 as Sexual Assault Awareness Month. and Declaring April 24 2019 as Denim Day in Butte County - Rape Crisis Intervention and Prevention requests that the Board of Supervisors adopt a resolution recognizing April 2019 as Sexual Assault Awareness Month, and declare April 24, 2019 as Denim Day in Butte County — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other — Rape Crisis Intervention and Prevention) 4. REGULAR AGENDA 4.01 Items Removed from the Consent Agenda for Board Consideration and Action 4.02 Boards, Commissions, and Committees (List available at _http://www.buttecounty.net/clerkoftheboard/AppcdntmentsList.aspx) A. Appointments to Listed Vacancies Page 11 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA —APRIL 9, 2019 1. Appointments to the Butte County In -Home Supportive Services (IHSS) Advisory Committee - On December 19, 2000, the Board of Supervisors established the Butte County IHSS Advisory Committee to provide recommendations to the Board on the preferred mode or modes of services to be utilized by the County for IHSS. Eleven members were appointed in accordance with Welfare and Institutions Code section 12301.3. Members must include a combination of IHSS recipients, providers, community/agency members, and/or county staff. The IHSS Advisory Committee recommends reappointing Mark Gordon as a Recipient Representative and appointing Ian Greene as the Advocate Representative, with terms ending December 31, 2021. Advisory Committee Chairperson, Sarah May, has provided a letter, which is included in the staff report, supporting this request—action requested - REAPPOINT MARK GORDON TO THE BUTTE COUNTY IN-HOME SUPPORTIVE SERVICES ADVISORY COMMITTEE AS A RECIPIENT REPRESENTATIVE, AND APPOINT IAN GREENE AS THE ADVOCATE REPRESENTATIVE, WITH TERMS ENDING DECEMBER 31, 2021. (Employment and Social Services) B. Board Member/ Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.03 UDdate of BUdRet. Legislative, and Other Current Issues by the Chief Administrative Officer 4.04 Introduction of an Ordinance Amending Chapter 38A, Entitled "Fire Prevention and Protection" of the Butte County Code - On June 13, 2006, the Board of Supervisors adopted Ordinance No. 3936, Chapter 38A, entitled "Fire Prevention and Protection" of the Butte County Code, which requires the owners and occupants of real property in the unincorporated areas to maintain properties. As currently adopted, it is unclear whether Chapter 38A allows for power line inspections in the unincorporated areas of the County and in State Responsibility Areas. The proposed ordinance amendment would add language from the California Public Resources Code sections 4292 and 4293, which requires vegetation clearance around power lines, authorizes inspections, and gives authority to notify public and private utility companies through an "Order to Abate Fire Hazard" when a violation is identified so that it may be corrected — action requested - WAIVE THE FIRST READING OF THE ORDINANCE ENTITLED, "ORDINANCE AMENDING CHAPTER 38A, ENTITLED 'FIRE PREVENTION AND PROTECTION' OF THE BUTTE COUNTY CODE." (Fire) 4.05 Resolution Supporting an Emergency Alternative Point of Diversion of Non -Project Water - On November 14, 2017, Butte County entered into an agreement with the Department of Water Resources to utilize Lake Oroville, a State Water Project facility, to deliver water from Pacific Gas & Electric (PG&E) to the California Water Service Company (CWS) Oroville District. The adopted Negative Declaration for the project (Resolution No. 17-193) specifies that the delivery to Lake Oroville would occur at PG&E's Lime Saddle Powerhouse from the Miocene Canal. The Camp Fire destroyed the Miocene Canal which prevents water from being delivered to the Lime Saddle Powerhouse from the Miocene Canal. The Department of Water and Resource Conservation, CWS, and PG&E identified an alternative location to deliver the water to Lake Oroville just below the head dam on the West Branch of the Feather River to Lake Oroville. An environmental review of this alternative point of diversion will take up to three years to complete, which would disrupt the CWS water supply. The circumstances meet the requirements for certifying and filing of a Notice of Exemption based on an emergency that uses an existing facility, which in this case is the West Branch of the Feather River. The Board of Supervisors can certify that the alternative point of diversion meets the requirements of a Notice of Exemption. The Notice of Exemption would avoid a disruption of the water supply while an environmental review is completed — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) Page 12 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 9, 2019 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:55 am — Application for Outdoor Festival License for Sherwood Montessori Charter School Sherwood Montessori Charter School has submitted an application for an Outdoor Festival License per Chapter 12, Article III. Outdoor Festivals (Butte County Code sections 12-25 through 12-33). The festival is proposed for one day, Saturday, June 1, 2019, from 2:00 p.m. to 8:00 p.m. The applicant anticipates a total of 1,500 people including volunteers. The festival site is located at 2500 Estes Road (the end of Estes Road), south and west of Chico (APN 039-410-032). The festival is described as a family-oriented fundraiserfor a public charter school featuring children's crafts and activities and several performances of amplified live music. Food will be provided by food trucks, volunteer -operated beverage booths, and a water station. The Department of Development Services completed an environmental review of the application, completed a site visit, and determined that since no permanent structures will be built, the project is categorically exempt from the California Environmental Quality Act (CEQA), per section 15304(e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals, etc." — action requested - FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(e) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL LICENSE (MISC19- 0006), SUBJECT TO THE RECOMMENDED CONDITIONS. (Development Services) 5.02 10:00 am — Amendments to the Master Fee Schedule - The Butte County Master Fee Schedule is a schedule of fees for services provided by County departments. Traditionally these fees are adjusted annually, and the recommendation is brought before the Board of Supervisors in the fall. Multiple County departments identified a need for general cleanup in their fee schedules during this annual review. However, with the impact of the Camp Fire, the recommendation to clean up these fees was postponed. a. Resolutions Amending the Master Fee Schedule for Services Provided by the Butte Countv Library -The Library requests the removal of discontinued fee "Collection Agency Referral" and the addition of a new fee "Computer Printing - Color Printing" to be included in the Master Fee Schedule. The Department recommends removing and adding these fees, and amending the Butte County Master Fee Schedule to reflect the changes — action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) b. Resolution Amending the Master Fee Schedule for Services Provided by the Department of Public Health - Public Health Clinics -The Public Health Department has an agreement with Essential Access Health (EAH) for the purpose of providing comprehensive family planning services within the Public Health Clinics. In August of 2018, EAH performed a Title X Program Evaluation, which reported two findings that require corrective action to comply with Title X: implementation of a sliding fee schedule for individuals seeking family planning/reproductive health services and a process to waive such fees. The Department requests removing "Reproductive Health Services" and minor cleanup in the existing Clinic Fees schedule; and adding a new fee schedule for "Clinic Fees for Reproductive Health Services" that is Title X compliant. The Department recommends cleanup and removal of language in the existing fee schedule, adding the new fee schedule with additional language and fee categories to be Title X compliant, and amending the Butte County Master Fee Schedule to reflect the changes — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 13 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 9, 2019 5.03 10:30 am — Itemized Costs and Penalties Related to Nuisance Abatement to Record a Lien and Impose a Special Assessment (Development Services) a. Code Enforcement Case No. CE18-0546; 0 Harrison Springs Road, Berry Creek; APN 071- 310-011 - On September 13, 2018, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a special assessment and lien to recover the County's costs and penalties for Code Enforcement Case No. CE18-0546 for the property located at 0 Harrison Springs Road in Berry Creek (Assessor's Parcel Number 071-310-011) as a special assessment of $3,839.80 (costs) and proposed lien of $17,000 (penalties) — action requested — APPROVE THE PROPOSED LIEN OF $17,000 AND A SPECIAL ASSESSMENT OF $3,839.80. b. Code Enforcement Case No. CE18-1104; 5037 Caroline Drive, Oroville; APN 072-490-013 On January 16, 2019, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a special assessment and lien to recover the County's costs and penalties for Code Enforcement Case No. CE18-1104 for the property located at 5037 Caroline Drive in Oroville (Assessor's Parcel Number 072-490-013) as a special assessment of $4,593.48 (costs) and proposed lien of $12,000 (penalties)— action requested —APPROVE THE PROPOSED LIEN OF $12,000 AND A SPECIAL ASSESSMENT OF $4,593.48. C. Code Enforcement Case No. CE18-0820; 111 Grimont Road, Oroville; APN 079-380-021 On January 15, 2019, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a special assessment and lien to recover the County's costs and penalties for Code Enforcement Case No. CE18-0820 for the property located at 111 Grimont Road in Oroville (Assessor's Parcel Number 079-380-021) as a special assessment of $5,903.54 (costs) and proposed lien of $43,500 (penalties) — action requested - APPROVE THE PROPOSED LIEN OF $43,500 AND A SPECIAL ASSESSMENT OF $5,903.54. d. Code Enforcement Case No. CE18-0567; 522 Crystal Ranch Road, Feather Falls; APN 071- 270-027 - On August 15, 2018, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a special assessment and lien to recover the County's costs and penalties for Code Enforcement Case No. CE18-0567 for the property located at 522 Crystal Ranch Road in Feather Falls (Assessor's Parcel Number 071-270-027) as a special assessment of $3,713.06 (costs) and proposed lien of $24,000 (penalties) — action requested - APPROVE THE PROPOSED LIEN OF $24,000 AND A SPECIAL ASSESSMENT OF $3,713.06. e. Code Enforcement Case No. CE18-0647; 0 Crystal Ranch Road, Feather Falls; APN 071-270- 024 - On August 29, 2018, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a special assessment and lien to recover the County's costs and penalties for Code Enforcement Case No. CE18-0647 for the property located at 0 Crystal Ranch Road in Feather Falls (Assessor's Parcel Number 071-270-024) as a special assessment of $6,038.43 (costs) and proposed lien of $88,000 (penalties) — action requested - APPROVE THE PROPOSED LIEN OF $88,000 AND A SPECIAL ASSESSMENT OF $6,038.43. Page 14 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 9, 2019 Code Enforcement Case No. CE18-0863; 0 Shane Court, Berry Creek; APN 062-710-019 - On October 24, 2018, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a special assessment and lien to recover the County's costs and penalties for Code Enforcement Case No. CE18-0863 for the property located at 0 Shane Court in Berry Creek (Assessor's Parcel Number 062-710-019) as a special assessment of $3,910.47 (costs) and proposed lien of $24,500 (penalties) — action requested - APPROVE THE PROPOSED LIEN OF $24,500 AND A SPECIAL ASSESSMENT OF $3,910.47. g. Code Enforcement Case No. CE18-1248; 69 Gunderson Road, Feather Falls; APN 071-290- 078 - On November 21, 2018, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a special assessment and lien to recover the County's costs and penalties for Code Enforcement Case No. CE18-1248 for the property located at 69 Gunderson Road in Feather Falls (Assessor's Parcel Number 071-290-078) as a special assessment of $5,532.61 (costs) and proposed lien of $28,500 (penalties) —action requested -APPROVE THE PROPOSED LIEN OF $28,500 AND A SPECIAL ASSESSMENT OF $5,532.61. Code Enforcement Case No. CE18-0649; 0 Crystal Ranch Road, Feather Falls; APN 071-270- 029 - On November 1, 2018, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a special assessment and lien to recover the County's costs and penalties for Code Enforcement Case No. CE18-0649 for the property located at 0 Crystal Ranch Road in Feather Falls (Assessor's Parcel Number 071-270-029) as a special assessment of $6,078.27 (costs) and proposed lien of $66,000 (penalties) — action requested - APPROVE THE PROPOSED LIEN OF $66,000 AND A SPECIAL ASSESSMENT OF $6,078.27. Code Enforcement Case No. CE18-0806; 1402 Tehama Avenue, Oroville; APN 030-041-021 On October 24, 2018, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a special assessment and lien to recover the County's costs and penalties for Code Enforcement Case No. CE18-0806 for the property located at 1402 Tehama Avenue in Oroville (Assessor's Parcel Number 030-041-021) as a special assessment of $4,419.05 (costs) and proposed lien of $65,000 (penalties) — action requested - APPROVE THE PROPOSED LIEN OF $65,000 AND A SPECIAL ASSESSMENT OF $4,419.05. Code Enforcement Case No. CE18-0770; 0 Citrus Avenue, Palermo; APN 027-060-068 - On September 26, 2018, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a special assessment and lien to recover the County's costs and penalties for Code Enforcement Case No. CE18-0770 for the property located at 0 Citrus Avenue in Palermo (Assessor's Parcel Number 027-060-068) as a special assessment of $4,609.61 (costs) and proposed lien of $47,000 (penalties) — action requested - APPROVE THE PROPOSED LIEN OF $47,000 AND A SPECIAL ASSESSMENT OF $4,609.61. 6. BOARD OF SUPERVISORS PUBLIC COMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7. BOARD OF SUPERVISORS CLOSED SESSION (NONE) Page 15 Butte CountV Department Heads Agricultural Commissioner: Luis Mendoza Assessor*: Diane Brown Auditor -Controller*: Graciela Gutierrez Behavioral Health: Dorian Kittrell Chief Administrative Officer: Shari McCracken Chief Probation Officer: Wayne Barley Child Support Services: Sean Farrell Clerk -Recorder/ Registrar of Voters*: Candace Grubbs County Counsel: Bruce Alpert Development Services: Tim Snellings District Attorney*: Mike Ramsey Employment & Social Services: Shelby Boston Fire Chief: David Hawks General Services: Grant Hunsicker Human Resources: Pamela Knorr Information Systems: Art Robison Library: Melanie Lightbody Interim Public Health: Aaron Quin Public Works: Dennis Schmidt Sheriff -Coroner*: Kory Honea Treasurer -Tax Collector* Troy Kidd UC Cooperative Extension Advisor: Luis Espino Water & Resource Conservation: Paul Gosselin *Elected Official Information and Procedures Concerning the Agenda and Board of Supervisors Meetings Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page. Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the County Administrative Office upon request. Agenda Format and Meeting Order: The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability -related modifications/accommodations, or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administration Office 25 County Center Drive, Suite 200, Oroville, CA 95965 530-552-3300 Page 16