HomeMy WebLinkAboutA041012BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA
April 10, 2012
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County Supervisors
Bill Connelly, District 1
Larry Wahl, District 2
Maureen Kirk, District 3
Steve Lambert, District 4
Kim Yamaguchi, District 5
Paul Hahn, Chief Administrative Officer Bruce Alpert, County Counsel
and Clerk of the Board
BUTTE COUNTY BOARD OF SUPERVISORS
9:00 A.M. 1.00 CALL TO ORDER
AGENDA -APRIL 10, 2012
1.01 Call to Order -Board of Supervisors Room, County Administration Building, 25 County
Center Drive, Oroville.
1.02 Pledge of Allegiance to the Flag of the United States of America.
1.03 Observation of a Moment of Silence.
1.04 CORRECTIONS AND~OR CHANGES TO THE AGENDA.
3.00 CONSENT AGENDA
BEHAVIORAL 3.01* Resolution Acknowled~in~ the Retirement of Lisa Cox, Assistant Director -action
HEALTH requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
3.02* Skyway House -Butte County Department of Behavioral Health (BCDBH) requests
approval from the Board of Supervisors to amend its agreement with Skyway House.
This amendment will add Assembly Bill 109, Criminal Justice Realignment (AB109)
funds not included in the original contract. The term of this agreement remains July
1, 2011 through June 30, 2012. The maximum financial obligation under this
agreement shall not exceed $180,971.52 (this is an increase of $70,639.10 for fiscal
year (FY) 2011/2012).This contract is within the FY 11/12 budget utilizing AB109
funding and state and federal grant funds. This has no impact on the County General
Fund -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE
CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-
CONTROLLER.
3.03* Budget Adjustment -BCDBH provides funding to the Department of Social Services
(DESS) for various services. Due to the changes in the following two programs: 1)
Substance Abuse and Mental Health Services Administration (SAMHSA) Family
Enrichment and Support Team Project; and 2) Options for Recovery Project, BCDBH
requests a budget adjustment reducing funding to DESS by $78,799. The SAMHSA
project provides family-centered support to children, their parents and caregivers.
BCDBH will be directly contracting for several of the items originally anticipated to be
handled by DESS. The Options for Recovery project was part of the Touchstone
Perinatal Outpatient Program, which was operated by Enloe Medical Center. Effective
October 1, 2010, Enloe closed the Touchstone program and DBH assumed the
operation. Instead of funding DESS, which matched the money with grant funds and
passing it through Enloe, DBH will fund this program directly. A reduction in the
amount of $78,799 will go to DESS. There is not impact to the County General Fund -
action requested -APPROVE BUDGET ADJUSTMENT.
PAGE 1 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -APRIL 10, 2012
3.04* Resolution Authorizing Chair to Sign Agreement between State Department of
Alcohol and Drub Programs and Butte County Department of Behavioral Health and
Rescinding an Earlier Resolution -The State Alcohol and Drug Program Standard
Agreement provides the majority of funding for the BCDBH alcohol and drug
programs. The agreement includes funding for drug medi-cal and non-drug medi-cal
clients, perinatal services, Friday Night Live/Club Live youth prevention services, adult
and youth alcohol and drug treatment programs, HIV testing and counseling. The
department requests approval from the Board of Supervisors to amend its Combined
Negotiated Net Amount (NNA) and Drug Medi-Cal agreement from the State
Department of Alcohol and Drug Programs to reflect funding increases for FY
2011/2012 and funding decreases for FY 2012/2013. The revised multi-year
agreement total shall be $6,271,941, broken down as follows: FY 10/11 - $2,296,851;
FY 11/12 - $2,414,777 (increase of $204,381); FY 12/13 - $1,560,313 (decrease of
$563,628). BCDBH also requests approval from the Board of Supervisors to rescind
the resolution authorizing adopted by the Board on 12/13/11. The State has
requested a new resolution be approved. There is no impact to the County General
Fund -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN
AND RESCIND THE PREVIOUSLY APPROVED RESOLUTION NO. 11-129.
CHIEF 3.05* Administrative Hearing Officer Services - In 2009, Butte County issued a Request for
ADMINISTRATIVE Proposals (RFP) to qualified attorneys to conduct administrative hearings resulting
OFFICE from enforcement of the County's ordinances including but not limited to: illegal
refuse dumping, nuisance abatement, abandoned vehicle abatement, and animal
seizure. Thirteen attorneys were selected as a result of the RFP process, and each
entered into athree-year agreement with the County. Twelve attorneys who were
originally selected through the RFP process agreed to continue providing
administrative hearing services by extending the agreements for another three years
with all other terms remaining the same. As in the original agreement, the attorneys
will serve on a rotational basis. It is requested that the Board approve the contract
amendments with the following attorneys: Leo Battle, Bruce Finch, Michael Gallert,
Robert Hewitt, Brooks M. Houghton, Sara Knowles, Jennifer Kurlan, Richard Leland,
Marc Lyde, Andrew Morrisey, Joseph Schultz and Maria Lathrop Winter. The cost for
administrative hearing officers remains unchanged at $180/hour. County
departments that use the hearing officers include the costs in their budgets -action
requested -APPROVE AGREEMENT AMENDMENTS AND AUTHORIZE THE CHAIR TO
SIGN SUBJECTTO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
PAGE 2 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -APRIL 10, 2012
3.06* The Dease Group ConsultinE -The Butte County Board of Supervisors authorized the
Emergency Services Officer to apply for funding under the FY 2011 Homeland Security
Grant Program (FY11 HSGP). The HSGP provides funds to be used for projects
benefiting jurisdictions throughout the County. On December 13, 2011, the Board
recognized unanticipated revenue to be used for planning activities. One of the grant
approved planning activities is to update local Emergency Operations Plans (EOP).
The EOP outlines types of emergencies or disasters that may affect the County and its
jurisdictions and their roles in responding to and recovering from emergencies or
disasters. The Butte County EOP along with the EOPs for Chico, Oroville and Paradise
were updated using prior year Homeland Security Grant Funds. The funds from the
FY11 HSGP will be used to update the EOPs for the Cities of Biggs and Gridley. In order
to update the Emergency Operations Plans, an RFP was issued to find a consultant
with knowledge of the required guidelines and experience in writing plans. A review
panel was assembled to select the best contractor within the budget constraints of
the FY11 Homeland Security Grant Program. The Dease Group Consulting will be
contracted at a cost of $26,250 for the term April 13, 2012 through December 31,
2012. The grant is 100% reimbursable. Reimbursement will be requested on a
quarterly basis -action requested -APPROVE AGREEMENT AMENDMENT AND
AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE
AUDITOR-CONTROLLER.
3.07* Resolution for Update of Butte County Local Hazard MitiEation Plan and
Establishment of Planning Committee -Butte County is in the process of updating its
Multi-Jurisdictional All Hazard Pre-Disaster Mitigation Plan, dated March 2007 in
support of the Federal Emergency Management Agency's Disaster Mitigation Act of
2000 (DMA) and to remain eligible for future federal disaster mitigation grant
funding. The DMA and the National Flood Insurance Program's Community Rating
System (CRS) Program require the County and incorporated communities to adopt an
updated Hazard Mitigation Plan on a 5-year basis. To fulfill DMA and CRS
requirements, the County, the public and other stakeholders must be fully involved in
the planning process by forming a Local Hazard Mitigation Planning Committee. This
resolution is in recognition of the support of the Butte County Board of Supervisors to
the update of the 2007 Butte County Multi-Jurisdictional All Hazard Pre-Disaster
Mitigation Plan and for the establishment of the Local Hazard Mitigation Planning
Committee -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO
SIGN.
3.08* Richard Price. Agricultural Commissioner/Director Weights and Measures -Board
approval of an employment contract renewal with Richard Price as Agricultural
Commissioner/Director Weights and Measures, is requested. The term of this
agreement is for four years beginning on May 8, 2012 and terminating on May 7,
2016. The annual salary remains the same at $124,089 -action requested -APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW
BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
PAGE 3 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -APRIL 10, 2012
3.09* BudEet Adjustment -The Fire Department received authorization from the Board of
Supervisors in FY 2011/2012 to purchase two new engines for a total of $760,000
($380,000 each) using the Equipment Replacement Fund (Fund 42). The Fire
Department is in the process of issuing a Purchase Order for these two engines.
However, due to the rising cost of steel/metal and manufacturing, as well as the new
emissions requirements on diesel motors, the anticipated cost for one engine is now
almost $435,000. Consequently, the Board of Supervisors is requested to authorize
the use of an additional $110,000 in Fund 42 fund balance for the two engines. The
Fire Department would like to submit the purchase order in the current fiscal year in
order to begin the process as the manufacture of a fire engine can take up to one
year or more. However, no expenditure will be made for either engine until FY
2012/13. There is no impact to the General Fund in the current fiscal year. The
Equipment Replacement Fund will charge increased equipment use allowance to the
Fire Department budget beginning in FY 2012/13 due to the increased replacement
cost- action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote required).
3.10* North Highland Company -Butte County Information Systems and the Office of
Emergency Management were notified of selection to receive funds that have been
reallocated under the FY 2007 Public Safety Interoperable Communications (PSIC)
Grant. This funding will be used for interoperable communications system planning
activities and equipment to benefit the 18 counties that comprise the Northern
Planning Area of California (NPAC), which include Butte, Colusa, Del Norte, Glenn,
Humboldt, Lake, Lassen, Mendocino, Modoc, Nevada, Plumas, Shasta, Sierra,
Siskiyou, Sutter, Tehama, Trinity and Yuba. In November 2008, a competitive bid went
out for a regional planning document for all 18 counties in the NPAC using the FY07
PSIC grant funds. North Highland Company was awarded a contract to improve
communications interoperability for first responders. The contract is held by Butte
County on behalf of the NPAC for this project. As agreed to by the Governance and
Funding Workgroup of the Northern Planning Area, $25,461 of the reallocated PSIC
grant dollars will be used for athree-month extension of the contract with North
Highland to continue the work they've been doing towards interoperability planning
for the region. This is a 100% reimbursable grant. Funds will be requested upon
expenditure each quarter -action requested -APPROVE AGREEMENT AMENDMENT
AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND
THE AUDITOR-CONTROLLER; AND APPROVE BUDGET ADJUSTMENT (4/5 vote
required).
PAGE 4 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -APRIL 10, 2012
3.11* Fixed Asset Purchase and BudEet Adjustment -Butte County applied for and was
awarded the FY 2011 Emergency Management Performance Grant (EMPG). On
January 24, 2012 the Board of Supervisors approved purchases that included mobile
radios. A mobile radio needs to be purchased for the Emergency Services Officer to be
narrowband compliant. This radio will be a fixed asset and requires Board action. The
amount of the radio will not exceed $6,500. No additional appropriation is required
as the department has sufficient funding within its budget and 50% will be
reimbursed by EMPG funds -action requested -APPROVE FIXED ASSET PURCHASE
AND APPROVE BUDGET ADJUSTMENT.
3.12* Annual Notification of Compliance with Continuing Disclosure Requirements for Debt
Issuance -The County has committed to meet Continuing Disclosure Requirements as
specified in the documentation for issuance of long term debt. Currently, the 2003
Refunding Certificates of Participation, the 2004 Pension Obligation Bonds, and the
2006 Certificates of Participation are the outstanding long term debt issues for which
specific Disclosure documents must be filed timely with the Municipal Securities
Rulemaking Board (MSRB), via Electronic Municipal Markets Access (EMMA).
Additionally, the United States Department of Agriculture (USDA), pursuant to the
Bangor Fire Station #55 Certificates of Participation, and the holders of the long term
capital lease arrangements, such as the financing for the Veterans' Halls in Chico and
auto and equipment leases, require annual reporting of financial information directly
to each lender. To ensure documentation of the County's compliance with the
Continuing Disclosure Requirements, the Board of Supervisors is provided with
evidence of timely filings on an annual basis. During the current fiscal year, all of the
required annual disclosure information was provided timely to EMMA, the USDA, all
other interested parties, leasing agencies, and credit reporting agencies. The
attached documentation, which includes confirmations of this year's filings with
EMMA and a copy of the Miscellaneous Statistical Information for Butte County,
supports this certification that all Continuing Disclosure Requirements have been met
for the fiscal year ending June 30, 2011 -action requested -ACCEPT FOR
INFORMATION.
EMPLOYMENT 3.13* Appointment to the In-Home Supportive Services Advisory Committee - On December
AND SOCIAL SERVICES 19, 2000, the Board of Supervisors established the Butte County In-Home Supportive
Services Advisory Committee. Eleven members were appointed in accordance with
Welfare and Institutions Code 12301.3. Membership must include a combination of
IHSS recipients, providers, community/agency members/and or county staff. The
members of the IHSS Advisory Committee serve staggered terms. The Advisory
Committee is recommending the appointment of Mr. Thomas Edgar as a recipient
representative to fill a term left vacant in December 2010. The term ends on
December 31, 2014. Advisory Committee Chair, Mark Gordon supports this request -
action requested -MAKE APPOINTMENT.
PAGE 5 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -APRIL 10, 2012
GENERAL
SERVICES 3.14* Contract Award for Construction of Improvements to 492 Rio Lindo Avenue -The
Capital Improvement Program (CIP), adopted on March 29, 2011, includes the
remodeling of the County owned property at 492 Rio Lindo Avenue in Chico to
accommodate the needs of the Butte County Behavioral Health Department.
Invitation for Bids (IFB) 66-12 was issued by General Services to solicit formal bids for
the construction of the project that includes improving compliance with the
Americans with Disabilities Act (ADA), exterior concrete demolition, flooring, wall and
ceiling upgrades as well as upgrades to the heating, ventilation and air conditioning
and roofing systems. A Notice to Contractors and all bid documents were sent to the
general contractors listed on the County Master Vendor Database and to nine local
Plan Rooms. Twelve Contractors submitted bids, ranging from a low bid of $249,865
to a high bid of $435,244.44. True North Constructors, Anderson, CA submitted the
lowest responsive bid at $249,865. Approval of the fixed assets and the transfer of
$376,500 in funds from Behavioral Health to the Capital Project Fund 41 was
approved by the Board on October 11, 2011. The maximum total of this contract is
$249,865. There is no impact on the General Fund -action requested - AWARD THE
CONTRACT TO TRUE NORTH CONSTRUCTORS AND AUTHORIZE THE CHAIR TO SIGN;
AND APPOINT THE GENERAL SERVICES DIRECTOR AS THE OFFICER OF THE PROJECT.
HUMAN
RESOURCes 3.15* Resolution to Amend The Salary Ordinance -The Department of Human Resources
has prepared a resolution to amend the Salary Ordinance which will increase the total
allocations in the Public Works Department by one full time position.
Public Works: The Public Works Department is requesting to add one (1) position of
Road Maintenance Worker, Lead to their allocations. For the past 14 years, the
Sheriff's Office and the Public Works Department have coordinated a Sheriff Road
Crew (Crew) to do brush clearing and litter-pickup along County-maintained
roadways, under the supervision of a Sheriff Deputy. With the onset of AB109 and
the Alternative Custody Program, the Sheriff's Office is able to provide a reliable
workforce to Public Works. By creating an additional Crew, then it is feasible to take
advantage of additional help in maintaining the County's roadways. Public Works
plans to have the current Supervisor Road Maintenance coordinate both Crews, along
with the help of the additional Road Maintenance Worker, Lead position. This new
Road Maintenance Worker, Lead position would assist with transporting the second
Crew to locations in need of roadway maintenance. The new Road Maintenance
Worker, Lead position has a current fiscal year cost of $18,000 and an annual cost of
$71,495. Ongoing annual funding for the new position can be provided by the Road
Fund. This change will have no fiscal impact on the General Fund -action requested -
ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
PAGE 6 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -APRIL 10, 2012
Pusuc 3.16* Enloe Medical Center -The Public Health Department has contracted with Enloe
HEALTH Medical Center to provide ambulance services to residents within the boundaries of
County Service Area 37 -Gridley/Biggs Ambulance Service. The current agreement,
which expired on December 31, 2011, funded ambulance services in Gridley and Biggs
at $5,000 a month. The Department is requesting the contract be amended to fund
services in an ongoing manner for the period of January 1, 2012 through June 30,
2013. The maximum amount payable will remain unchanged at $5,000 per month,
with a total amount payable under the amendment of $90,000. This agreement is
100% funded through County Service Area 37 funds. There is no impact on County
General Fund - action requested - APPROVE AGREEMENT AMENDMENT AND
AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE
AUDITOR-CONTROLLER.
Pusuc
WORKS 3.17* NRC Environmental Services, Inc. -Household hazardous waste (HHW) requires
special handling in regulations enforced by the Department of Toxic Substance
Control (DTSC), the Department of Resources Recycling and Recovery (CalRecycle)
and the local enforcement agencies. Additionally, AB 939 required all jurisdictions in
the state to approve a HHW Element (plan) as part of their County-wide Integrated
Waste Management Plan. The Butte Regional HHW Facility is a key component of the
County's HHW Element, for meeting regulatory requirements and especially for the
needs of residents and small businesses within Butte County. For ten years the
County has contracted with NRC Environmental Services/AC Industrial Services for the
operation of the Butte Regional HHW Facility. Staff has researched potential options
available to the County including: negotiate with current service provider, determine
if other permitted facilities and qualified operators are available in the Chico area,
and investigate developing a permanent HHW facility at the Neal Road Recycling and
Waste Facility. Staff has selected the option of contracting with the current service
provider and is in the process for finalizing the terms of that agreement. Staff is
requesting to amend the term of the current agreement until July 25, 2012 to allow
adequate time to properly develop a new agreement for the Board's consideration
and provide for uninterrupted operation of the Butte Regional HHW Facility. There is
no cost increase. The amendment extends the current agreement from February 27,
2012 to July 25, 2012 -action requested -APPROVE AGREEMENT AMENDMENT AND
AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE
AUDITOR-CONTROLLER.
PAGE 7 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -APRIL 10, 2012
3.18* Fixed Asset Purchase and Budget Adjustment -For the past 14 years, the Sheriff's
Office has provided an Inmate Road Crew (Crew) to the Public Works Department to
clear brush and pick up litter along County-maintained roadways under the
supervision of a Deputy Sheriff. With the onset of AB109 and the Alternative Custody
Program (ACP), the Sheriff's Office is able to provide additional workers from the ACP
to Public Works for a second Crew. Public Works is proposing to have the current
Road Maintenance Supervisor coordinate both Crews, along with the help of an
additional Lead Road Maintenance Worker position. The new Lead Road Maintenance
Worker position would assist with transporting and supervising the second Crew to
locations in need of general roadway maintenance such as litter pick up, drainage
ditch cleaning and other typical manual labor duties. Public Works also proposes to
purchase an additional van for the second Crew at a one-time cost of $45,000. The
annualized cost for the new Lead Road Maintenance Worker position is $71,495 with
the current fiscal year cost estimate of $18,000 (see related Human Resources item
amending the Salary Ordinance on this agenda [Item 3.15]) -action requested -
APPROVE FIXED ASSET PURCHASE AND APPROVE BUDGET ADJUSTMENT (4/5 vote
required).
3.19* Financial Assurance for Future Cost of Closure of Butte Regional Household
Hazardous Waste Facility -Title 22 of the California Code of Regulations, Section
67450.30 requires all public agencies operating Permanent Household Hazardous
Waste Collection Facilities to submit a Certificate of Self-Insurance or other financial
assurance instrument that would provide funds for the cost of future closure of the
facility. Butte County is the public agency operating the Butte Regional Household
Hazardous Waste Facility and must conform to this regulation. A Certificate of Self-
Insurance form must be signed by a public agency official. This form is to be filed
annually with an amended closure cost estimate. The estimate was completed by the
facility contractor, NRC Environmental Services Inc., and is based on the projected
annual disposal costs for the facility pursuant to the statute referenced above. The
current closure cost estimate is $113,360. When needed, cost of closing the facility
would be funded by the Neal Road Recycling and Waste Facility Fund -action
requested -AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN THE CERTIFICATE
OF SELF-INSURANCE FOR THE BUTTE REGIONAL HOUSEHOLD HAZARDOUS WASTE
FACILITY.
PAGE 8 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -APRIL 10, 2012
3.20* NewPoint Group - On June 14, 2011 Board meeting, the Public Works Department
presented options to the Board that would help develop a sustainable source of
revenue for the Neal Road Recycling and Waste Facility (NRRWF), and the Board
directed staff to continue working with the haulers on proposed franchise
agreements for the unincorporated areas of the County with the intent to increase
flow of municipal solid waste to NRRWF and return to the Board for consideration of:
(1) an agreement with the 3 major haulers to fund a 3rd party consulting firm to
review/consider proposed franchise areas; and (2) an agreement with a 3rd party
consulting firm to work with the haulers and the County to review and consider
proposed franchise areas. In October 2011, staff released a Request for Proposals to
collect and evaluate data and make recommendations that could potentially result in
the development of franchised waste and recycling collection zones. Two proposals
were received. Staff evaluated the proposals and selected the NewPoint Group as
the most qualified and responsive proposal. A scope of work has been developed to
include collecting data for both the unincorporated areas and the City of Chico as the
Board also directed staff to coordinate with the City of Chico to coordinate services in
the unincorporated areas in the Greater Chico Area. Staff has also negotiated with
the County's permitted waste collectors (Recology, Waste Management, and
Northern Recycling and Waste Services) to reimburse the County for the cost of the
consultant. Formal reimbursement agreements are being developed. Staff requests
approval of an agreement with NewPoint Group. The cost of the agreement is
$49,950 and will be reimbursed by the County's permitted waste haulers who have
agreed to reimburse the County. There is no impact to the County's General Fund -
action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN
SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
SHERIFF-
CORONER 3.21* Mar-Ken International -Mar-Ken International provides patrol dog training for the
Butte County Sheriff's Office five teams of Deputy and K-9 handlers. The term of this
six-year contract for training and support services is February 29, 2012 through
February 28, 2018 with a contractual maximum payable of $143,712, or $23,952 per
fiscal year (department budget). The service consists of monthly training sessions, in
Butte County, for the five Sheriff canine teams to include legal updates, building
search, area search, suspect apprehension, handler protection, felony vehicle stops,
tracking, evidence recovery, narcotics and explosives detection. Further, Mar-Ken
provides courtroom expert testimony as requested. The contract has been reviewed
and approved by the County Contracts Division and County Counsel -action
requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO
REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER.
OTHER 3.22* Resolution Reco~nizin~ April 2012 as Child Abuse Prevention Month -action
DEPARTMENTS requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Butte County
AND AGENCIES Child Abuse Prevention Council)
3.23* Gridley-Bi~~s Cemetery District (GBCD) - At the request of the District Manager of the
GBCD, reappoint Larence D. Hamman to a term to end May 1, 2016 -action
requested -MAKE APPOINTMENT.
PAGE 9 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -APRIL 10, 2012
3.24* HousinE Authority of the County of Butte - At the request of the Executive Director of
the Housing Authority, reappoint Patricia Besser and Rebecca Graham as Tenant
Commissioners. Both terms will end April 11, 2014 -action requested -MAKE
APPOINTMENTS.
3.25 Butte County Law Library Board of Trustees - At the request of the Law Library
Director, reappoint R. Bruce Finch and Raoul Leclerc as trustees. Both terms will end
January 10, 2013 -action requested -MAKE APPOINTMENTS.
4.00 REGULAR AGENDA
BOARDS,
COMMISSIONS AND
COMMITTEES 4.01* Boards, Commissions and Committees
1. Appointments to Listed Vacancies
2. Board Member or Committee Reports
BUDGET, LEGISLATIVE
OR COUNTY RELATED
UPDATES 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer.
4.03* General Plan Follow-Up and Implementation by Director of Development Services.
4.04 Items Removed from the Consent Agenda for Board Consideration and Action.
PRESENTATION AND 4.05* Capital Assets Policy -Butte County owns hundreds of millions of dollars of capital
DISCUSSION ITEMS assets in the form of infrastructure (roads and bridges), buildings, vehicles, and
equipment. One means of ensuring proper accounting and tracking of these assets is
with the establishment of a Capital Assets Policy (formerly referred to as Fixed
Assets). This policy sets forth the parameters, on a county-wide basis, to establish and
maintain a systematic method for capturing capital asset data for internal and
external use. Governmental Accounting Standards Board Statement 34 requires that
all capital assets (meeting threshold parameters as established in this policy) be
reported in the government-wide balance sheet of the Comprehensive Annual
Financial Report. This policy provides authority for all elements of capital asset
management. The proposed policy was developed based on recommendations by the
Government Finance Officers Association, State guidelines, current practices by other
California jurisdictions, and broad input from County departments. It largely reflects
current practices, clarifies responsibilities, and provides definitions. The most
significant change is the increase in capitalization thresholds from $5,000 to $25,000.
If approved by the Board of Supervisors, all tangible assets, except vehicles, that cost
less than $25,000 will be recorded as a supply expense, rather than a capital expense
-action requested -ADOPT THE CAPITAL ASSETS POLICY. (Administration)
PAGE 10 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
AGENDA -APRIL 10, 2012
4.06* County Comments on the Central Valley Flood Protection Plan and its Associated
Draft ProEram Environmental Impact Report - As a result of the passage of California
Senate Bill (SB) 5 in 2008, the California Department of Water Resources (DWR) was
directed to prepare the first comprehensive floodplain management plan for the
Sacramento and San Joaquin valleys. The plan entitled the Central Valley Flood
Protection Plan (CVPP) is designed to assist the State and local floodplain managers to
prioritize and develop funding strategies to improve the flood protection for the
citizens and businesses of the Sacramento-San Joaquin (Central) valley. The CVFPP
and its associated Draft Program Environmental Impact Report (DPEIR) have been
prepared by the DWR but must be adopted by the Central Valley Flood Protection
Board (CVFPB). The schedule for adoption by the CVFPB is July of 2012. Comments
on the draft plan and DEIR are to be submitted to the CVFPB by April 20, 2012
The plan currently addresses a number of projects through out the Central Valley
including projects in Butte County. County staff from the Departments of Public
Works, Development Services, Agricultural Commissioner and Water Resource and
Conservation have reviewed both the CVFPP and its associated DPEIR and how the
proposed plan will affect the citizens and businesses of Butte County. While
supportive of the overall concept of the CVFPP, County staff have some issues with
specific projects in the proposed plan. These issues are addressed in letters to DWR
and CVFPB. The main concern is the proposed Feather River Bypass and its effect on
agricultural operations in the area near Richvale. At the same time County staff
strongly support the proposed improvements to the levee system that protects the
City of Chico -action requested -APPROVE LETTERS AND AUTHORIZE THE CHAIR TO
SIGN. (Public Works)
PAGE 11 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
5.00 PUBLIC HEARINGS AND TIMED ITEMS
AGENDA -APRIL 10, 2012
9:30 A.M. 5.01* Public HearinE -United States Department of AEriculture (USDA) Loan Application,
Reimbursement Resolution, Award of Service Contracts and BudEet Adjustments for
the Butte County Hall of Records - On November 8, 2011, the Board of Supervisors
approved submittal of apre-application to the USDA for a loan to fund construction of
a Butte County Hall of Records. The USDA reviewed the County's pre-application and
has requested that the County submit a full application. In order to reimburse itself
from loan proceeds, the County must adopt a Reimbursement Resolution. As
provided for in past loan application processes, the Board is requested to authorize
the Chief Administrative Officer to sign all documents related to and within the loan
application.
Staff recommends the award of contract for the design of the facility to Russell,
Gallaway Associates, Inc. (RGA) and the award of contract to Guillon Inc. Construction,
for pre-construction planning and construction management services, including
finalizing the building plans to be compliant with the quality outlined in the General
Plan and to assist the County in soliciting for qualified construction services. These
services include the contracted cost of all the speciality engineering, materials testing,
geotechnical analysis and building commissioning.
Approval is requested for budget adjustments utilizing $200,000 in Clerk-Recorder
revenues within allowable uses to fund a portion of the current year project costs and
prior to the funding of the USDA loan. If the loan is approved, the County will be
required to repay a loan not-to-exceed $8 million with funding from the Elections
Divison, the Clerk-Recorder Division, Facility Replacement Reserves and Development
Impact Fees. The funding dedicated to this repayment stream would not be available
for other capital projects -actions requested -
1) APPROVE SUBMISSION OF LOAN APPLICATION AND AUTHORIZE THE CHIEF
ADMINISTRATIVE OFFICER TO EXECUTE ALL DOCUMENTS RELATED TO THE
LOAN;
2) ADOPT REIMBURSEMENT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN;
3) APPROVE THE AGREEMENT WITH RUSSELL GALLAWAY ASSOCIATES, INC AND
AUTHORIZE THE CHAIR TO SIGN;
4) APPROVE AGREEMENT WITH GUILLON INC. CONSTRUCTION AND AUTHORIZE
THE CHAIR TO SIGN; AND
5) APPROVE THE BUDGET ADJUSTMENTS. (4/5 vote required)(General Services)
6.00 PUBLIC COMMENT (each speaker limited to five minutes)
Comments to the Board on issues and items not listed on the agenda. Presentations
will be limited to five minutes. Please note that pursuant to California state law, the
Board of Supervisors is prohibited from taking action on any item not listed on the
agenda.
Recess as the Butte County Board of Supervisors and convene as the In-Home
Supportive Services Public Authority Board In-Home Supportive Services Public
Authority Board.
PAGE 12 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
BUTTE COUNTY
IN-HOME SUPPORTIVE SERVICES
PUBLIC AUTHORITY BOARD
AGENDA
APRIL 10, 2012
AGENDA -APRIL 10, 2012
1.00 CALL TO ORDER -Butte County Board of Supervisors Room, 25 County Center Drive,
Suite 205, Oroville
2.00 CONSENT AGENDA (NO Items)
3.00 REGULAR AGENDA (NO Items)
PUBLIC COMMENT (Individual presentations limited to five minutes)
Comments to the Board on issues and items not listed on the agenda. Presentations
will be limited to five minutes. Please note that pursuant to California State Law,
the Board is prohibited from taking action on any item not listed on the agenda.
4.00 CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE
SECTION 54957.6:
LABOR NEGOTIATORS: CATHI GRAMS, JACK HUGHES & BRIAN RING
EMPLOYEE ORGANIZATION: CUHW
ADJOURNMENT
Adjourn as the In-Home Supportive Services Public Authority Board and reconvene
as the Butte County Board of Supervisors.
PAGE 13
April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS
7.00 CLOSED SESSION
AGENDA -APRIL 10, 2012
7.01 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION
54957.6:
LABOR NEGOTIATORS: JACK HUGHES & BRIAN RING
EMPLOYEE
ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA,
DSA -MANAGEMENT/SUPERVISORY UNIT,
DSA-GENERAL UNIT,
BCCOA -SUPERVISORY UNIT,
BCCOA -GENERAL UNIT.
7.02 ACTUAL LITIGATION PURSUANT TO GOV. CODE SECTION 54956.9(a): 4 CASES
1. LAKE OROVILLE INTERVENTION (FERC PROJECT 2100);
2. SOLANO COUNTY WATER AGENCY v. CALIFORNIA DWR, SACRAMENTO
SUPERIOR COURT CASE NO. 016338;
3. COUNTY OF BUTTE, COUNTY OF PLUMAS V. DEPARTMENT OF WATER
RESOURCES, YOLO CO. SUP. CT CASE NO: CV09-1258; AND
4. IN RE: BUTTE COUNTY DEPARTMENT OF BEHAVIORAL HEALTH FISCAL PERIOD:
JUNE 30, 2003, STATE CALIFORNIA DEPARTMENT OF HCS, OFFICE OF
ADMINISTRATIVE HEARINGS AND APPEALS, APPEAL NO. MH8-0603-739-MS
PAGE 14 April 10, 2012
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -APRIL 10, 2012
Information and Procedures Concerning the Agenda and Conduct of
the Board of Supervisors Meetings
Meetine Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.
and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center
Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year.
Meeting dates can be changed as a result of holidays or other events so please check the meeting
calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County
Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob.
Aeenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at
least 72 hours before each meeting, and is available by mail subscription, a-mail subscription, or at the
Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of
Supervisors members to explain each agenda item (excluding documents that are not a public record
within the meaning of the Public Records Act) are available for your review at the County Administrative
Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at
the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover
costs. The list of communications included with the agenda packages is not comprehensive. Additional
communications to the Board of Supervisors may have been received but not included in the agenda
supporting material. Copies of all communications received by the Board of Supervisors (excluding
documents that are not a public record within the meaning of the Public Records Act) are available at the
Administrative Office upon request. An (*) appearing before an agenda item signifies that material has
been provided to the Board of Supervisors members to explain that item.
Aeenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following
Meetine Order: order:
1. Consent Aeenda: these are items that are considered routine and are handled by one motion and vote of
the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card
(located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the
Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent
Agenda, stand and approach the podium and request the item be removed. The removed items are
discussed at the end of the Regular Agenda.
2. Reeular Aeenda: this is where presentations to the Board and items that require full discussion are
heard. Items removed from the Consent Agenda are discussed under this section.
3. Public Hearine and Timed Items: this is where items that are required by law to be heard as a public
hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may
start after the time listed, but will never start before the time listed.
4. Public Comment: this is the area of the agenda where members of the audience may address the Board
on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed
on the agenda, but may respond to statements or questions and provide staff direction.
5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances.
This area of the agenda identifies those items that will be discussed during the closed session.
Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to
allow members of the public the opportunity to comment on all matters before the Board. Public
participation is limited to matters within the subject matter jurisdiction of the Board pursuant to
Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the
meeting process and conduct. A complete listing of these policies and procedures can be found in the
printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board
website.
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals
with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m.
to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in
alternate formats. All requests for special accommodations and/or alternative format documents must be
made 48 hours prior to the meeting.
For further information contact the:
Clerk of the Board of Supervisors
County Administrative Office
25 County Center Drive, Oroville, CA 95965
530-538-7631
www.buttecounty. net/cob
PAGE 15
April 10, 2012