Loading...
HomeMy WebLinkAboutA050515 BUTTECOUNTY MEMBERS OF THE BOARD BOARDOFSUPERVISORS BILL CONNELLY, DISTRICT 1 LARRY WAHL, DISTRICT 2 RMA EGULAR EETING GENDA MAUREEN KIRK, DISTRICT 3 M5,2015 STEVE LAMBERT, DISTRICT 4 AY DOUG TEETER, DISTRICT 5 MEETING LOCATION BOARD OF SUPERVISOR CHAMBERS PAUL HAHN, 25 COUNTY CENTER DRIVE, SUITE 205 CHIEF ADMINISTRATIVE OFFICER/ BRUCE ALPERT, COUNTY COUNSEL OROVILLE, CALIFORNIA 95965-3380 CLERK OF THE BOARD 1.9:00 a.m. -Call to Order Pledge of Allegiance Silence Observation of a Moment of 2.Corrections and/or Changes to the Agenda 3.Consent Agenda 3.01* Memorandum of Understanding (MOU) - CalMHSA Sustainability Funding Commitment - On October 27, 2009, the Board of Supervisors approved Butte County Department of Behavioral Health’s (BCDBH) membership in the California Counties Mental Health Services Authority (CalMHSA) Joint Powers Authority (JPA). The purpose of CalMHSA is to administer the statewide Mental Health Services Act Prevention Early Intervention (PEI) projects. CalMHSA acts on behalf of the JPA member counties to develop mental and/or behavioral health services and education programs, obtain funding, contract for services, collect data, make reports, and act as a repository of information and expertise for such programs. The PEI Phase II Sustainability Funding plan includes an expansion of the services and support to the JPA member counties. The expansion includes additional focus on the following topics: diverse communities (which includes analysis of the public sector), schools, health care and workplace, prevention and reduction of early childhood trauma and postpartum depression, and increasing public awareness of the link between substance use disorders and related mental illness. BCDBH would like to participate in these PEI projects and would benefit from the additional resources provided through CalMHSA. Approval is requested to enter into an MOU with CalMHSA to provide administration of the Phase II PEI projects. The term of the MOU will begin upon date of execution and will terminate June 30, 2017. The maximum amount payable under this MOU will be determined based on the department's budget and funding limitations, and will not exceed the following: Fiscal Year (FY) 2014- 15 $15,000; FY 2015-16 $25,000; FY 2016-17 amount is to be determined once the State allocation is known – action requested – 1) APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.(Behavioral Health) 3.02* Agreement with Casey Manor - Casey Manor is an adult residential care facility serving mental health clients. Casey Manor provides a structured program to assist clients to develop the skills necessary to transition from supervised 24-hour care to independent living. Approval is requested for an agreement with Casey Manor to provide 24-hour board and care services. The term of this agreement will begin July 1, 2015 and will terminate on June 30, 2016. The maximum financial obligation under this agreement shall not exceed $50,508 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 1 OF 15 3.03* Agreement with Clean King by DeHart, Inc. -Psychiatric Health Facility Housekeeping- Clean King by DeHart, Inc. (Clean King) provides a variety of services from commercial office cleaning to carpet restoration services throughout Butte County. Approval is requested to renew the agreement with Clean King to provide housekeeping for the Psychiatric Health Facility. The term of the agreement will begin July 1, 2015 and will terminate June 30, 2016. The maximum financial obligation under this agreement shall not exceed $50,218 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.04* Agreement with George Richard Heitzman, M.D. -George Richard Heitzman, M.D. provides services in the specialized field of psychiatry, as required for adult clients at the Butte County Department of Behavioral Health Oroville Adult Outpatient Clinic. Approval is requested for an agreement with Dr. Heitzman for the provision of psychiatric services. The term of this agreement will begin July 1, 2015 and will terminate June 30, 2016. The maximum financial obligation under this agreement shall not exceed $207,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.05* Agreement with Kevin Dugan, Ph.D - Kevin Dugan Ph.Dis a licensed psychologist who will conduct competency evaluations for the department. Dr. Dugan will perform these evaluations on Butte County Department of Behavioral Health (BCDBH) consumers charged with misdemeanor offenses who are initially found incompetent to stand trial. Approval is requested for an agreement with Dr. Dugan for the provision of competency evaluation services. The term of this agreement will begin July 1, 2015 and will terminate June 30, 2016. The maximum financial obligation under this agreement shall not exceed $30,000 – action requested - APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.06* Agreement with J. Gregory Long, D.O. - J. Gregory Long, D.O. is a licensed medical doctor who provides services in the specialized field of psychiatry as required for adult clients at the Butte County Department of Behavioral Health outpatient clinics. He also provides after-hours and on-call shifts on a rotating schedule at the Psychiatric Health Facility. Approval is requested for an agreement with Dr. Long for the provision of psychiatric services. The term of this agreement will begin July 1, 2015 and will terminate June 30, 2016. The maximum financial obligation under this agreement shall not exceed $231,270 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.07* Agreement with Gerald E. Maguire, M.D. -Gerald E. Maguire, MD is a licensed medical doctor who provides services in the specialized field of psychiatry as required for adult clients at the Butte County Department of Behavioral Health Paradise Treatment Center. Approval is requested for an agreement with Dr. Maguire for the provision of psychiatric services. The term of this agreement will begin July 1, 2015 and will terminate June 30, 2016. The maximum financial obligation under this agreement shall not exceed $45,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.08* Resolution Proclaiming May 2015 as Mental Health Awareness Month - The Butte County Department of Behavioral Health requests Board approval of resolution proclaiming May 2015 as Mental Health Awareness Month – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 2 OF 15 3.09* Agreement with Netsmart Technologies, Inc. Amendment K- Netsmart Technologies, Inc. (NTST) provides Butte County Department of Behavioral Health with an Electronic Health Record (EHR), which consists of practice management, electronic clinical records, service billing to appropriate payers including Medi-Cal, managed care, eligibility verification, and report writing for both mental health and alcohol and drug services. This EHR fully complies with the federal confidentiality standards required by the Health Insurance Portability and Accountability Act of 1996. Approval is requested for an amendment to the agreement with NTST. The amendment includes a new product called Avatar Identity Manager, software upgrades, and annual maintenance and license fees for existing software. The amendment also incorporates the County's Business Associate Agreement. The maximum financial obligation under this agreement shall not exceed $2,011,419.99 (an increase of $159,430 for FY 2014-15 and $137,581 for FY 2015-16) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Behavioral Health) 3.10* Butte County Probation Department - Drug Court Memorandum of Understanding (MOU) - The Butte County Department of Behavioral Health (BCDBH) in collaboration with the Butte County Probation Department and Butte County Superior Court, established a comprehensive Drug Court program designed to serve adult drug offenders. Participants are non-violent convicted criminals with substance abuse issues. The Drug Court programs include intensive treatment services with ongoing monitoring and continuing care for 12 months or more. Approval is requested for an MOU with the Butte County Probation Department for the provision of access to treatment, ongoing judicial oversight and team management for substance-abusing offenders. The term of the agreement will begin July 1, 2015 and will terminate on June 30, 2016. The maximum financial obligation under this agreement is $70,000 – action requested - APPROVE THE MEMORANDUM OF UNDERSTANDING AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Behavioral Health) 3.11* Revenue Agreement with Superior Court of California - Collaborative Justice Courts Substance Abuse Program - Superior Court of California, County of Butte (the Court) received a grant from the Administrative Office of the Courts for a Collaborative Justice Courts Substance Abuse Focus Program to be used in conjunction with Butte County’s Treatment Court. The Treatment Court Program began operations in October 2001 and serves men and women 18 and over who have appeared before the criminal court with a misdemeanor or felony charge for drug possession or under the influence charges and are on formal probation as a result of their conviction. Clients who successfully complete the program will earn dismissal of their conviction. BCDBH provides services to clients of the Treatment Court as a component of this grant. BCDBH requests approval of an agreement with the Court, which will fund a portion of a Behavioral Health position. For the performance of these services, the Court agrees to pay BCDBH up to a maximum compensation of $25,657. The term of this agreement will be July 1, 2014 through August 31, 2015. It should be noted that the Court did not provide the completed agreement to BCDBH until April 10, 2015 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) 3.12* Agreement with TLC Living - TLC Living is an adult residential care facility serving mental health clients. TLC Living provides a structured program to assist clients to develop the skills necessary to transition from supervised 24-hour care to independent living. Approval is requested for an agreement with TLC Living to provide 24-hour board and care services. The term of this agreement will begin July 1, 2015 and will terminate June 30, 2016. The maximum financial obligation under this agreement shall not exceed $128,100 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health) MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 3 OF 15 3.13* Agreement with Victor Treatment Center, Inc - Amendment B - Victor Treatment Centers, Inc. (VTC) provides a living environment for severely emotionally disturbed children, ages 8 through 18, who are not able to succeed in family situations, foster homes, group homes, and/or lower levels of care. The youth served by VTC have significant mental, behavioral and/or emotional disorders that result in the need for 24-hour supervision in conjunction with intensive mental health services. Approval is requested to amend the agreement with VTC to provide additional mental health services to Butte County youth who meet the standards of medical necessity. The increase is due to additional youth placements. The term of this agreement will remain July 1, 2014 through June 30, 2015 with no change to the rates. The maximum financial obligation under this agreement shall not exceed $84,011.67 (this is an increase of $24,012 for FY 2014-15) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Behavioral Health) 3.14* Financial System Implementation Update - The County is conducting a major overhaul of its financial and human resources system, as well as its business processes. The project, which includes rebuilding the foundation of the financial system, will result in reduced duplication of entry, effort and the use of external financial systems; increased and improved reporting functionality; and increased and simplified interfaces with systems outside of the County's financial system. The project team leaders include representatives from the Auditor-Controller's Office, County Administration, General Services, Human Resources, Information Systems, and the Treasurer's Office, with assistance from many other departments. The Board of Supervisors and the public will see the new structure for financial information in the FY 2015-16 Recommended Budget in June, and the change in structure will require action by the Board of Supervisors, after the new fiscal year opens, to move millions of dollars in restricted cash to the new structure for improved tracking and reporting – action requested - FOR INFORMATION ONLY. (County Administration) 3.15* Support for AB 610 - Child Support: Suspension of Order - Assembly Bill 610 (AB 610) will extend existing law, scheduled to sunset on July 1, 2015, to January 1, 2020. Current law authorizes the suspension of child support orders in the event the obligor is incarcerated or involuntarily institutionalized for more than 90 days, with specified exceptions. When non-custodial parents are incarcerated or involuntarily institutionalized, their support obligation continues unabated and interest accrues on the unpaid debt, unless they seek a modification of their child support order. An obligor must petition the court upon release from incarceration or involuntary institutionalization for an adjustment of the arrears, but few obligors do so. There is a need to make this program work for all parties involved. AB 610 gives the local child support agencies the power to make the administrative adjustments to the child support arrearages, provided no party objects. The ability to adjust payments will allow obligors to have a manageable payment and will improve their ability to pay. Studies show that as obligors fall further behind on their payments, the less likely it is they will make the payments – action requested - APPROVE THE LETTER AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.16* Approval of Minutes – action requested –APPROVE MINUTES OF APRIL 21, 2015. (County Administration) MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 4 OF 15 3.17* Anderson & Associates - Agreement Amendment-In October 2013, the Board approved an agreement with Mike Carver and Mark Conry, through Anderson & Associates, for project management and business process re-engineering assistance as part of the County's implementation of its financial system as designed, including re-engineering of County business processes to utilize the full functionality of the system. The original contract was for a not-to-exceed price of $52,800 with an anticipated end date of June 30, 2014. The agreement was amended in June 2014 to increase the hours and extend the term to August 31, 2015. The County has primarily used the consultants to assist with fund accounting, treasury and work order functions to-date, and now requests to expand the scope and add hours to provide assistance in the purchasing, treasury, and human resources/payroll functions. The amendment adds 250 hours, at the existing rate of $134/hour, increasing the not-to- exceed cost by $33,500 to $96,350, and extends the term to June 30, 2016. All other terms and conditions remain the same – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (County Administration) 3.18* Amended and Restated Joint Exercise of Powers Agreement with the Golden State Finance Authority (GSFA) - The County of Butte is a member of the GSFA Joint Powers Authority, previously known as the California Home Finance Authority (CHF). GSFA provides a variety of home rehabilitation, homeownership, and home energy efficiency/generation programs to their member communities. The GSFA Board of Directors is proposing revisions to the Joint Exercise of Powers Agreement, which was last amended in December 2014, in order to bring the Agreement current and to provide administrative clarity to various matters. The primary proposed changes include: 1) formal name change to Golden State Finance Authority, 2) changing the number of members of the Executive Committee from nine to no fewer than nine and no more than 11, and 3) requirement that the Chair and Vice Chair of the Authority shall serve on the Executive Committee. If the revised JPA Agreement is adopted by the governing body of the majority of the members of GSFA, the revisions will be adopted. GSFA is requesting the governing bodies consider the Amended and Restated JPA by May 12, 2015 – action requested - APPROVE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.19* Amendment to Agreement to Retain Attorney Services Abbott & Kindermann, LLP - Request approval of an amendment to the agreement with Abbott & Kindermann, LLP, for attorney services. The amendment updates the Rate Schedule for the agreement effective May 21, 2015. All other terms and conditions remain the same – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (County Counsel) 3.20* Amendment Two to the Agreement with McWilliams Mailliard Technology Group- Approval is requested for an amendment with McWilliams Mailliard Technology Group (MMTG) for the provision of the Aging and Adult Client Tracking System (AACTS). The system is used by Department of Employment and Social Services Adult Protective Services staff. MMTG is the provider of AACTS software, an automated elder care and dependent adult service system. The system facilitates the tracking and management of Adult Protective Services cases. The term of the agreement shall be extended through September 30, 2016. The amendment increases the maximum amount payable by $14,920 for a contract maximum not to exceed $42,220 ($13,100 for FY 2013-14, $14,200 for FY 2014- 15 and $14,920 for FY 2015-16) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Employment and Social Services) MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 5 OF 15 3.21* Memorandum of Understanding Between Department of Employment and Social Services, Probation, and Behavioral Health for Supportive and Therapeutic Options Program - Approval is requested for a Memorandum of Understanding (MOU) between the Butte County Department of Employment and Social Services (DESS), Butte County Probation, and Butte County Department of Behavioral Health (BCDBH) for the provision of Supportive and Therapeutic Options Program (STOP). The purpose of the STOP MOU is to expand day treatment and other mental health services for families with children who are at risk, and cannot access continued services through current mental health programs due to incarceration. This MOU supports 3 full-time equivalent BCDBH Clinician/Counselor staff to provide assessments, evaluation, and other case management services to juveniles detained in the Butte County Juvenile Hall and after their discharge. The term of the MOU is July 1, 2015 through June 30, 2016, with a maximum payable amount $116,533. Probation provides $17,480 in County matching funds to draw down the allocation and support the program – action requested - APPROVE THE MOU AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Employment and Social Services) 3.22* Amendment One to Memorandum of Understanding Between Employment and Social Services and Behavioral Health to Provide Medi-Cal Eligible Wraparound Services - Approval is requested for Amendment One to the Memorandum of Understanding (MOU) between the Butte County Department of Employment Services (DESS) and Butte County Department of Behavioral Health (BCDBH) to set forth the types and terms of collaborative services for Medi-Cal eligible wraparound services between DESS and BCDBH. These services are provided by BCDBH via a subcontractor in Butte County. This amendment is necessary as there has been an increased need for services for youth served by the Wraparound Program. The term of the agreement remains the same, but increases the amount payable per fiscal year by $100,000, with the maximum payable amount of $600,000 ($200,000 for FY 2014-15; $200,000 FY 2015-16 and $200,000 for FY 2016-17) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Employment and Social Services) 3.23* Equipment Disposal -The Director of Employment and Social Services requests the Board of Supervisors to declare as e-waste the following capital assets: 1) DELL Poweredge 6300 Server - Asset No. 26099; 2) DELL Poweredge 2500 Server – Asset No. 26611; and 3) DELL Poweredge 6400 Server – Asset No. 26613. The items were originally purchased in 1999, 2002 and 2002 respectively. The equipment is no longer functional and therefore of no use to the department in any capacity – action requested – 1) DECLARE CAPITAL ASSET ITEMS AS E-WASTE; 2) DIRECT THE ITEMS TO BE REMOVED FROM THE CAPITAL ASSET INVENTORY LIST AND 3) AUTHORIZE DISPOSAL IN ACCORDANCE WITH COUNTY POLICY. (Employment and Social Services) 3.24* Approve Memorandum of Understanding for Nursing Services- Approval is requested for a Memorandum of Understanding (MOU) between the Butte County Department of Employment and Social Services and the Butte County Public Health Department (BCPHD). BCPHD will provide one full- time equivalent Public Health Nurse to provide services to In-Home Supportive Services (IHSS) clients. The term of the MOU is July 1, 2015 through June 30, 2017, with a maximum amount payable of $240,000 ($120,000 for FY 2015-16 and $120,000 for FY 2016-17) – action requested - APPROVE THE MOU AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Employment and Social Services) MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 6 OF 15 3.25* Amendment to Agreement with Public Health to Provide Nursing Services for Children's Services - Approval is requested for an amendment to Memorandum of Understanding (MOU) between Department of Employment and Social Services (DESS) and Public Health Department for the provision of nurses who advocate for the health care needs of children, provide case planning and coordination, and provide referrals for early intervention to specialty providers, dentists, mental health providers and community providers. The MOU supports 1.5 full time equivalent Public Health Nurse positions (an increase of 0.5 position) to provide services to clients served by DESS Children's Services. This increase is necessary in order to meet the increasing demand for medically appropriate services for children in out-of-home care. The term of this MOU shall remain July 1, 2013 through June 30, 2016. The total amount of the MOU shall not exceed $411,000 (FY 2013-14: $115,000; FY 2014-15: $116,000; and FY 2015-16: $180,000, an increase of $64,000) – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. (Employment and Social Services) 3.26* Amendment to the Agreement with Valley Oak Children's Services to Provide CalWORKs Stage One Child Care Management Services - Approval is requested for Amendment One to the agreement with Valley Oak Children's Services for the provision of CalWORKs Stage One Child Care services. These services assist clients in eliminating barriers to employment and participating in educational programs. The agreement is being amended due to an increased need for child care services for FY 2014-15 as a result of the increase to the Regional Market Rate Index for child care and staffing/administrative costs. The amendment increases the agreement by $290,000 for FY 2014-15 – action requested – 1) APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 vote required).(Employment and Social Services) 3.27* Agreement with City of Oroville for Right of Entry/Possession for Fiber Optic Cable in Del Oro and Nelson Avenue - To provide fiber optic cable from the Information Systems building located at 308 Nelson Avenue to the Hall of Records located at 155 Nelson Avenue, the County requires a right of entry and possession agreement with the City of Oroville for placement of and access to conduit below the City streets. The cost for the possession follows the standard City Fee Schedule resulting in an initial yearly fee of $352.78, with a portion of the fee adjusting by 2% annually beginning July 1, 2016, and subject to adjustments if the City adopts a new Fee Schedule in subsequent years. Due to timing of potential revisions to the agreement, staff requests approval for the General Services Director to execute the final agreement with the City of Oroville, in substantially the form provided with this item, for the right of entry and possession subsequent to review by County Counsel – action requested - AUTHORIZE THE GENERAL SERVICES DIRECTOR TO EXECUTE THE AGREEMENT SUBJECT TO REVIEW BY COUNTY COUNSEL. (General Services) 3.28* Fourth Amendment to Employment Contract for County Counsel - Approval of the fourth amendment to the agreement for County Counsel for Bruce S. Alpert is requested. This amendment does not provide for any increase in salary or benefits. The term of this amendment is extended to April 30, 2018. Benefits provided under the original agreement are continued in this amendment – action requested - APPROVE AMENDMENT AND AUTHORIZE CHAIR TO SIGN. (Human Resources) 3.29* Employment Contract - Director-Libraries - The Board of Supervisors is requested to approve the Employment Contract with Melanie Lightbody, Library Director. The salary of the position is $104, 872, which is a five percent increase (rounded to the nearest dollar for payroll computation purposes) over the prior term. The term of the contract is July 30, 2015 through August 11, 2018 – action requested - APPROVE CONTRACT AND AUTHORIZE CHAIR TO SIGN.(Human Resources) MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 7 OF 15 3.30* Agreement - Vision Service Plan (VSP) - The County utilizes Vision Service Plan (VSP) to provide a group vision care plan as part of the overall benefit package offered to employees. The term of the current contract with VSP expired and services are currently provided on a month-to month-basis. Despite significantly increasing costs in the industry, VSP has agreed to a small increase of $0.28 per enrollee, for a total of $14.15 per enrolled employee, which includes some benefit enhancement. The annual rates were discussed and are recommended by the Butte County Benefits Review Committee. Enhanced benefits include increases in frame and contact lensallowances from $130 to $150. The term of the agreement is January 1, 2015 to December 31, 2016. In order to allow Human Resources time to complete a new formal solicitation for vision care, staff recommends that the Board approve the contract with VSP – action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.31* Data 911 Contract Amendment- For over ten years, the Sheriff's Office has utilized the services of Data 911 to provide the Sheriff's Emergency Dispatch Center with Computer Aided Dispatch (CAD) and a Report Management System (RMS). The Sheriff's Office has entered into three 3-year term contracts with Data 911 and is now requesting to enter into a second one-year contract while the Sheriff's Office explores options for CAD and RMS services. In August of 2011, General Services approved the Sole Source request for continuance with Data 911 due to the equipment costs and manpower investment in utilizing such a system. In March of 2015, the Sheriff's Office completed an RMS Needs Assessment through a private consultant and is evaluating the results. The contract amendment proposes to increase the contract by $110,655.72 for one year through June 30, 2016. This increases the maximum payable for five years to $503,018.12. Additionally, the Sheriff's Office provides other public safety agencies access to the state criminal computer system via a second Data 911 contract that is entering the fifth year. The proposed contract has a five-year maximum payable of $10,380.69 through June 30, 2016. The agencies serviced are the Butte County District Attorney's Office, CALFIRE, BINTF and CSUC Police Department. Data 911 directly invoices each user agency for on-going use of the system – action requested - APPROVE BOTH AMENDMENTS AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Sheriff) 3.32* Law Enforcement Memorial Week- May 10-16 is National Law Enforcement Memorial Week a time to honor and remember those law enforcement officers who have died in the line of duty protecting their communities – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) 3.33* Sheriff's Office Grant Agreement with CAL FIRE for Inmate Crews Road Maintenance -On behalf of the Sheriff's Office, CAL FIRE Butte County applied for and was granted a State Responsibility Area (SRA) Fire Prevention Fund Projects grant in the amount of $43,000. The scope of the project is roadway right-of-way vegetation removal in the Cohasset area for fire prevention. The Sheriff's Office, Public Works and County Fire Department intend to work collaboratively to complete the scope of the grant. The Sheriff's Office will be using supervised inmate labor road crews to complete the work between now and expiration of the grant, or until the funds are fully expended. Public Works will define the boundary of public property to be cleared and provide staff and the chipper to mulch and haul vegetation from the site. The term of the grant is from final signature through March 15, 2017. Maximum payable $43,000 with a $17,700 in-kind match. Due to the compressed application time line, the Sheriff was compelled to sign the grant agreement and is requesting Board ratification of the Sheriff's signature. The Sheriff's Office will request to appropriate funds at a later date, once the grant agreement is fully executed – action requested – 1) APPROVE AGREEMENT AND RATIFY SHERIFF HONEA'S SIGNATURE ON THE GRANT AGREEMENT; AND 2) APPROVE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 8 OF 15 3.34* May 2015 -Water and Watershed Awareness Month Resolution- California water agencies have celebrated May as Water Awareness Month since 1989. May brings warmer weather and an opportunity to remind us all to use water wisely inside and outside the home, especially in this fourth year of drought. The Save Our Water Campaign is a statewide program aimed at helping Californians reduce their everyday water use. This public education campaign shows consumers the many ways to conserve water and permanently reduce water use. The California Watershed Network launched California's first annual Watershed Awareness Month in May 2005. Throughout the month of May, volunteer community organizations, educators, and other groups are encouraged to promote the importance of watersheds at the grass-roots and community levels by organizing and conducting watershed awareness activities. In light of these statewide efforts, Butte County along with other local watershed groups and water agencies would like to join with others around the state to encourage wise water use and raise awareness for the health and management of our watersheds and water resources – action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 4.Regular Agenda 4.01* Boards, Commissions and Committees A.Appointments to Listed Vacancies B. Board Member/Committee Reports and Board Member Comments ( Pursuant to CA State law, the Board is prohibited from taking action on any item not listed on the agenda.) 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. A. Update on Enforcement of Medical Marijuana Cultivation Restrictions 4.03 General Plan Follow-Up and Implementation by Director of Development Services. 4.04 Items Removed from the Consent Agenda for Board Consideration and Action. 4.05* Resolution Establishing Butte County Personnel Rules - Since June 2014 the County has been meeting with all of the represented and non-represented employee groups over a number of proposed changes to the Butte County Personnel Rules. The vast majority of the changes are being made to provide additional clarity in the rules, articulate current practices and/or to be in compliance with recent legislative changes. All employee groups have agreed to the proposed changes. In addition all employee groups have been informed that existing agreed upon language in Section 12.1 regarding vacation caps will be consistently administered effective January 1, 2016. A summary of the changes are provided in the staff report – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.(Human Resources) MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 9 OF 15 4.06* Resolution Recognizing May 2015 as Building Safety Month and Amnesty Program for May and June 2015 - The Building Safety Month (May 2015) and the Permit Amnesty Program (through June 30, 2015) are aimed at protecting public health, home/business owner’s safety, and the environment by encouraging property owners to complete the County’s permit process. These efforts are designed to ensure construction meets acceptable standards and to educate the public about building codes through outreach activities. The Amnesty Program provides property and business owners the opportunity to apply for permits for buildings, additions, and remodels not previously permitted with the following intended benefits: 1) The 60% investigative building permit penalty fees would not be imposed; and 2) Assignment of a staff member to assist the property owners through the application process. Compliance with the building permit process can assist those property owners that may have their properties on the market where the sale may be jeopardized due to unpermitted work. Residential, industrial and commercial unpermitted construction work or unpermitted commercial occupancies are eligible for the Amnesty Program – action requested – 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE A BUILDING PERMIT AMNESTY PROGRAM THROUGH JUNE 30, 2015 TO WAIVE THE 60% PENALTY FEE FOR ELIGIBLE APPLICANTS. (Development Services) 5.Public Hearings and Timed Items 5.01* 9:30 a.m. –Public Hearings for Outdoor Festival Licenses : A. MISC15-0004 - Golden Valley Community Broadcasters Application - Golden Valley Community Broadcasters has submitted an application for an Outdoor Festival License per Chapter 12, Article III. Outdoor Festivals (Butte County Code Sections 12-25 through 12-33). The festival is proposed to be for three days (Friday, Saturday and Sunday, June 26 - 28, 2015), from 9:00 a.m. to 12:00 a.m. on Friday and Saturday, and 9:00 a.m. to 10:00 p.m. on Sunday, and have a maximum of 300- 500 spectators, participants and other attendees per day. On-site camping is proposed. Parking is proposed on site. The festival site will be on four parcels (APN 058-350-001, 002, 003 and 058- 230-010), totaling approximately 77.5-acres. The parcels are located on the west side of Concow Road, directly across from Ishi Trail, at the Lake Concow Campground (12967 Concow Road, Concow). The Development Services Department has completed an environmental review of the application, completed a site visit and determined that since no permanent structures will be built and only normal seasonal clearing of grass areas will occur, the project is categorically exempt from the California Environmental Quality Act, per Section 15304 (e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals, etc." The festival application was circulated to affected County departments and other agencies for their comments and requirements. Recommended festival requirements (conditions) are included in the staff report – action requested - FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(e) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL LICENSE (MISC15- 0004), SUBJECT TO THE RECOMMENDED CONDITIONS. (Development Services) MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 10 OF 15 B.MISC15-0005 - George Francis Application - George Francis has submitted an application for an Outdoor Festival License per Chapter 12, Article III. Outdoor Festivals (Butte County Code Sections 12-25 through 12-33). The festival is proposed to be for three days (Friday, Saturday and Sunday, July 17 - 19, 2015), from 8:00 a.m. to 1:00 a.m. on Friday and Saturday and from 8:00 a.m. to 12:00 a.m. on Sunday, and proposes to have up to 3,000 spectators, participants and other attendees per day. Limited on-site camping and RV spaces are available. The festival site will be on three parcels (APN 035-480-071, 069 & 071), totaling approximately 18.4-acres. The parcels are located on the west side of Pacific Heights Road, Oroville. The Development Services Department has completed an environmental review of the application, completed a site visit and determined that since no permanent structures will be built and only normal seasonal clearing of grass areas will occur, the project is categorically exempt from the California Environmental Quality Act, per Section 15304 (e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals, etc." The festival application was circulated to affected County departments and other agencies for their comments and requirements. Recommended festival requirements (conditions) are included in the staff report – action requested - FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(e) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; AND APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL PERMIT (MISC15-0005), SUBJECT TO THE RECOMMENDED CONDITIONS. (Development Services) 5 9:40 a.m. –Timed Item -Resolution of Necessity to Acquire Certain Property by Eminent Domain for .02* the Lincoln Boulevard Pedestrian Safety Project - The Public Works Department has been involved in negotiations to acquire right of way and easements for the Lincoln Blvd. Pedestrian Safety Project, Federal Project No HSIPL 5912-03(087). The project as designed is intended to reduce accidents involving pedestrians in the area, particularly children going to the area schools. The County and its consultant have negotiated with 39 owners of 45 parcels. To date, the County has been successful in reaching an agreement with 35 of the 39 owners. Before the County can advertise for construction of the project, the County must first certify to CalTrans, by August 30, 2015, that: 1) it has acquired the necessary right of way or 2) it can obtain an order of possession from the courts. The right of way negotiations for the following four property owners have reached the point of impasse: Jeffrey L. Cooper; APN 035-211-007 & 035-213-023, Carol L. Froelick; APN 035-213-013, Audrie Kleinert; APN 035-222-046 and Ronald and Patricia Stilwell; APN 035-222-040. In order to complete the project, the County needs to begin the process of acquisition by eminent domain. To meet the time frame necessary to certify the right of way the County must first adopt the Resolutions of Necessity before the Orders of Possession can be requested – action requested – 1) CONDUCT THE HEARING TO CONSIDER THE ADOPTION OF THE RESOLUTIONS OF NECESSITY TO ACQUIRE CERTAIN REAL PROPERTY OR INTEREST IN REAL PROPERTY BY EMINENT DOMAIN FROM EACH OF THE FOUR PARTIES LISTED ABOVE; AND 2) UPON COMPLETION OF THE HEARING, DETERMINE WHETHER THE FOUR CONDITIONS REQUIRED BY THE STATE GOVERNMENT CODE HAVE BEEN MET. IF THE FOUR CONDITIONS HAVE BEEN MET, ADOPT THE RESOLUTIONS OF NECESSITY FOR EACH OF THE PARTIES AS IS REQUIRED TO PROCEED WITH ACQUISITION OF RIGHTS OF WAY AND EASEMENTS REQUIRED FOR THE LINCOLN BLVD. PEDESTRIAN SAFETY PROJECT THROUGH EMINENT DOMAIN PROCEEDINGS. (Public Works) MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 11 OF 15 5.03* 10:00 a.m. –Public Hearing - Rezone to Repeala Conditional Zoning Agreement between Mooretown Rancheria and the County of Butte; REZ15-0001 - Rezone REZ15-0001 would remove conditions of approval and mitigation measures applicable to the Feather Falls Casino parking lot, through repeal of the May 22, 2001 Conditional Zoning Agreement between Mooretown Rancheria Concow Maidu, a federally-recognized sovereign Indian Tribe, and the County of Butte, thereby removing encumbrances to the subject property and enabling it to be taken into trust status by the United States on behalf of the Tribe. The 5.16-acre project site area has been constructed with parking lot improvements consistent with the Conditional Zoning Agreement. The parking lot’s consistency with conditions of approval and mitigation measures relative to construction were checked and confirmed prior to approval of the final building permit on October 22, 2002. Rezone REZ15-0001 is categorically exempt from environmental review pursuant to California Environmental Quality Act (CEQA) Guidelines section 15301. The project is currently developed as a parking lot and will continue with no change or expansion of use after the Conditional Zoning Agreement is repealed. The Planning Commission recommends that the Board of Supervisors adopt the Rezone – action requested - 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT ORDINANCE TO REPEAL THE MAY 22, 2001 CONDITIONAL ZONING AGREEMENT BETWEEN MOORETOWN RANCHERIA CONCOW MAIDU, A FEDERALLY-RECOGNIZED SOVEREIGN INDIAN TRIBE, AND THE COUNTY OF BUTTE. (Development Services) ( 6. Public Comment each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7.Board of Supervisors Closed Session (To be held contemporaneously with the IHSS PA Board closed session) 7.01ACTUAL LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) - 1 CASE: JACQUELINE DEVLIN V. BUTTE COUNTY AND MICHAEL SANDERSON; BUTTE COUNTY SUPERIOR COURT CASE NO. 163271 7.02CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES AND BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA; DSA - MANAGEMENT/SUPERVISORY UNIT; DSA- GENERAL UNIT; BCCOA - SUPERVISORY UNIT; BCCOA - GENERAL UNIT; CONFIDENTIAL UNIT; PPOA - MANAGEMENT UNIT; NON-REPRESENTED UNIT; SKILLED TRADES UNIT MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 12 OF 15 7.03CONFERENCE WITH REAL PROPERTY NEGOTIATORSPURSUANT TO GOVERNMENT CODE SECTION 54956.8 PROPERTY APN: 040-600-081 AGENCY NEGOTIATOR: GRANT HUNSICKER NEGOTIATING PARTY: BILL BROUHARD NEGOTIATIONS: TERMS AND CONDITION OF CONVEYANCE Adjournment Adjourn as the Butte County Board of Supervisors and convene as the In-Home Supportive Services Public Authority Board. MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 13 OF 15 IN-HOME SUPPORTIVE SERVICES PUBLICAUTHORITYBOARD AGENDA MAY5,2015 1. Call to Order - Butte County Board of Supervisors Chambers, 25 County Center Drive, Oroville. 2.Consent Agenda (No Items) 3.Regular Agenda (No Items) 4.IHSS PA Board Public Comment (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 5.IHSS PA Board Closed Session (To be held contemporaneously with the Board of Supervisors closed session) CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: CATHI GRAMS, JACK HUGHES AND BRIAN RING EMPLOYEE ORGANIZATION: CUHW Adjournment Adjourn as the In-Home Supportive Services Public Authority Board. MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 14 OF 15 Butte County Department Heads Information and Procedures Concerning the Agenda and Board of Supervisors Meetings Agricultural Commissioner: Meeting Information: Richard Price Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held Diane Brown in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result Auditor-Controller*: of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting Dave Houser calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page. Behavioral Health: Dorian Kittrell Agenda Information: Chief Administrative The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours Officer: before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. Paul Hahn A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda Chief Probation Officer: item (excluding documents that are not a public record within the meaning of the Public Records Act) are available Steve Bordin for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you Child Support Services: at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Sharon A Stone Additional communications to the Board of Supervisors may have been received but not included in the agenda Clerk-Recorder-Registrar supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that of Voters*: are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon Candace Grubbs request. An (*) appearing before an agenda item signifies that material has been provided to the Board of County Counsel: Supervisors members to explain that item. Bruce Alpert Agenda Format and Meeting Order: Development Services: Tim Snellings The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1.Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. District Attorney*: If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of Mike Ramsey the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if Employment & Social there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and Services: request the item be removed. The removed items are discussed at the end of the Regular Agenda. Cathi Grams 2.Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Farm, Home & 4-H Advisory: removed from the Consent Agenda are discussed under this section. Randall Mutters 3.Public Hearing and Timed Items:this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, Fire Chief: but will never start before the time listed. Greg McFadden 4.Public Comment: this is the area of the agenda where members of the audience may address the Board on any General Services: matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but Grant Hunsicker may respond to statements or questions and provide staff direction. Human Resources: 5.Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of Brian Ring the agenda identifies those items that will be discussed during the closed session. Information Systems: Public Participation: Art Robison It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members Library: of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters Melanie Lightbody within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has Public Health: adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and Cathy Raevsky Administrative Office, or viewed at procedures can be found in the printed booklet agenda, obtained at the County the Clerk of the Board website. Public Works: Mike Crump The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request Sheriff-Coroner*: disability-related modifications/accommodations or to request materials in alternate formats. All requests for special Kory Honea accommodations and/or alternative format documents must be made 48 hours prior to the meeting. Treasurer-Tax Collector*: Peggy Moak For further information contact the: Clerk of the Board of Supervisors Water & Resource County Administrative Office Conservation: 25 County Center Drive, Suite 200, Oroville, CA 95965 Paul Gosselin 530-538-7631 *Elected Official MAY 5, 2015 – BOARD OF SUPERVISORS AGENDA PAGE 15 OF 15