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HomeMy WebLinkAboutA051303BUTTE COUNTY BOARD OF SUPERVISORS AGENDA MAY 13, 2003 :: ~ .:.:. -- ~~~ -~.--~ -_ ~~ ,_~- - - _ .:. ..: ~ ~- County Supervisors R.J. "Bob" Beeler, District 1 Jane Dolan, District 2 Mary Anne Houx, District 3 Curt Josiassen, District 4 Kim Yamaguchi, District 5 Paul McIntosh, Chief Administrative Bruce Alpert, County Counsel Officer and Clerk of the Board BUTTE COUNTY BOARD OF SUPERVISORS 9:00 A.M. 1.00 1.01 1.02 1.03 2.00 CALL TO ORDER Call to Order Administration Oroville. AGENDA -MAY 13, 2003 - Board of Supervisors Room, County Building, 25 County Center Drive, Pledge of Allegiance to the Flag of the United States of America. Invocation - Pastor Bud Chauvin, Calvary Chapel, Chico. CORRECTIONS AND~OR CHANGES TO THE AGENDA 3.00 CONSENT AGENDA AUDITOR- CONTROLLER 3.01 * Transfer of Funds - approval is requested to transfer $7,121 from the General Fund Appropriation for Contingencies to the Human Resources budget unit, Special Maintenance account, to provide the appropriation needed to cover the cost of carpet installation. The carpet installation was part of the department's remodeling plan approved in fiscal year 2001-2002. Due to an oversight, the project was omitted from the year-end project listing and the appropriation was allowed to expire. The transfer will reinstate the appropriation and allow for payment of the invoice - action requested - APPROVE BUDGET TRANSFER B-432 (4/5 vote required). 3.02 * Selection of Contractor - approval is requested for the selection of Gilbert and Associates as the audit firm to provide the annual financial and compliance audit for the County for the fiscal years ending June 30, 2003, through June 30, 2005. The Auditor- Controller issued a Request For Proposal in February 2003. The proposals, an analysis and the Auditor's recommendation for selection of Gilbert and Associates as the auditing firm were submitted to the Grand Jury Audit and Finance Committee for review. On May 1, 2003, the committee notified the Auditor- Controller that they concur with the recommendation to accept the proposal submitted by Gilbert and Associates. The annual proposed audit costs will be: $57,700 for fiscal year ending June 30, 2003; $58,700 for fiscal year ending June 30, 2004; and $60,400 for fiscal year ending June 30, 2005 - action requested - APPROVE SELECTION OF GILBERT AND ASSOCIATES AS AUDIT FIRM FOR THE PROVISION OF ANNUAL FINANCIAL AND COMPLIANCE AUDITS FOR THE COUNTY FOR THE FISCAL YEARS ENDING JUNE 30, 2003, THROUGH JUNE 30, 2005. PacE 1 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 BEHAVIORAL HEALTH 3.03 * Substance Abuse and Mental Health Services Administration Block Grant Funds - approval is requested to accept and appropriate $98,617 in unanticipated fiscal year 2001-2002 Substance Abuse and Mental Health Services Administration Block Grant Funds. As a result of the unanticipated revenue, Board approval is also requested to reduce Realignment Revenue budgeted to Budget Unit 541.001 by $43,900. The unanticipated funds will be utilized for equipment and program training activities and Board approval is requested for the fixed asset purchase of a van, in an amount not to exceed $25,000, to be used for client transportation - action requested - APPROVE BUDGET TRANSFER B-429 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT; APPROVE REDUCTION OF REALIGNMENT REVENUE IN BUDGET UNIT 541.001 BY $43,900; AND APPROVE FIXED ASSET PURCHASE OF A VAN IN AN AMOUNT NOT TO EXCEED $25,000. 3.04 * California Department of Mental Health - Adult System of Care Carryover Funds - approval is requested to accept and appropriate $524,597 in carryover funds from the California Department of Mental Health, Adult System of Care Grant. The funds will be utilized to provide services and assistance to homeless adults with serious mental illness. $500,000 will be appropriated to fund the agreement with Caminar, Inc. (see agenda item 3.14) - action requested - APPROVE BUDGET TRANSFER B-430 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT. 3.05 * Enloe Medical Center - Amendment - approval is requested for an amendment to the agreement with Enloe Medical Center for the provision of the Touchstone Perinatal Program. The amendment increases the maximum amount payable by $50,000 (department budget). All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13918) 3.06 * North Valley Parent Education Network - Amendment - approval is requested for an amendment to the agreement with the North Valley Parent Education Network for the provision of specialty mental health services to children with full scope Medi-Cal benefits. The amendment increases the maximum amount payable by $242,781 (department budget) and revises contract language in various areas such as cost reimbursements, maximum allowable rates, maximum monthly payment, patient/client eligibility, and patient/client records. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13571) PAGE 2 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.07 * North Valley Parent Education Network-Parent Partner Services - Amendment - approval is requested for an amendment to the agreement with North Valley Parent Education Network for the provision of Parent Partner Services. Parent Professionals provide support, information, and aftercare to parents who have had psychiatric hospitalization of their children. The amendment revises the financial summary to provide for an increase to the cost per unit from $1.24 to $1.48 without increasing the maximum amount payable. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Contract No. X13677) 3.08 * Superior Janitorial - Amendment - approval is requested for an amendment to the agreement with Superior Janitorial for the provision of janitorial services to County-leased facilities. The amendment terminates janitorial services at 107 Parmac Road, Suites 2, 3, and 4, and 109 Parmac Road, Suite 1, Chico, effective May 1, 2003; reduces the maximum amount payable for fiscal year 2002-2003 by $1,856; extends the term of the agreement through June 30, 2004, with a maximum amount payable for fiscal year 2003-2004 of $15,924 (department budget); and makes minor language changes. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X11588) 3.09 * J & S Office Maintenance - Amendment - approval is requested for an amendment to the agreement with J & S Office Maintenance for the provision of janitorial services to County-leased facilities. The amendment provides for the legal name change of the business, adds services at 500 Cohasset Road, Suite 15, Chico, effective March 10, 2003, increases the maximum amount payable for fiscal year 2002-2003 by $150, and extends the term of the agreement through June 30, 2004, with a maximum amount payable for fiscal year 2003-2004 of $6,750 (department budget). All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13049) 3.10 * Oroville Recovery Center - Amendment - approval is requested for an amendment to the agreement with Oroville Recovery Center for the provision of long-term residential services. The amendment decreases the maximum amount payable by $784.11. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR- CONTROLLER. (Contract No. X13764) PAGE 3 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.11 * Northern Valley Catholic Social Service - Amendment - approval is requested for an amendment to the agreement with Northern Valley Catholic Social Service for the provision of mental health services to children receiving full-scope Medi-Cal benefits. The amendment provides for language revisions to the agreement and adds Service Exhibit "B" - Crisis Intervention. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Contract No. X13626) 3.12 * State of California, Department of Alcohol and Drug Programs - Amendment - approval is requested for an amendment to the revenue agreement with the State of California, Department of Alcohol and Drug Programs, for funding to support alcohol and drug programs (Negotiated Net Amount and Drug-Medi-Cal Substance Abuse Treatment Services). The amendment increases the allocation to the County by $298,936. All other terms and provisions remain the same - action requested - ADOPT RESOLUTION APPROVING AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND AUTHORIZE THE CHAIR TO SIGN AGREEMENT SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Contract No. R40320) 3.13 * Jane Pfeifer - approval is requested for a professional services agreement with Jane Pfeifer for the drafting, preparation and finalization activities for the Single Jurisdiction Drug Court Enhancement Grant. The term of the agreement is April 15, 2003, through June 30, 2003, with a maximum amount payable of $2,400 (department budget). Pursuant to County policy, Board notification is required for the award of an agreement to a former employee who has left County service within the last two years. Ms. Pfeifer was employed by the Superior Court of California, County of Butte until January 2002 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 4 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.14 * Caminar, Inc. (formerly Community Living Centers-JOBS Plus) - Amendment - approval is requested for an amendment to the agreement with Community Living Centers-JOBS Plus for the provision of services in support of the Adult System of Care Grant. The amendment provides for the legal name change of the business to Caminar, Inc., provides for the one-time property acquisition of 13 units of affordable housing which will be reserved for 15 years for use by referred homeless clients, and increases the maximum amount payable by $500,000. Funding for the agreement is provided by carryover funds from the California Department of Mental Health Adult System of Care Grant (see agenda item 3.04). All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Contact No. X13606) 3.15 * MCPP Healthcare Consulting - Amendment - approval is requested for an amendment to the agreement with MCPP Healthcare Consulting for the preparation of a master business plan for the department. The amendment revises the scope of services to include a Business Intelligence Planning Project, includes minor language changes, extends the term of the agreement through June 30, 2003, and increases the maximum amount payable by $19,600 (department budget). All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR- CONTROLLER. (Contract No. X11628) CHIEF ADMINISTRATIVE OFFICE 3.16 * MAXIMUS, Inc. - approval is requested for an agreement with MAXIMUS, Inc., to conduct a Development Impact Fee Study. The term of the agreement is May 1, 2003, through May 1, 2004, with a maximum amount payable of $78,000. Board approval is also requested for a budget transfer of $38,400 from the General Fund Appropriation for Contingency to provide the remaining funds needed for the agreement - action requested - APPROVE BUDGET TRANSFER B-431 (4/5 vote required); AND APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.17 * Budget Transfer - approval is requested for a transfer of $16,184 from the General Fund Appropriation for Contingencies to the Administrative Office's operating budget to provide funding for an unbudgeted administrative procedure - action requested - APPROVE BUDGET TRANSFER B-420 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE. PacE 5 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.18 * Reissue Time-expired Check - approval is requested, on behalf of Natividad J. Pompa, to reissure time expired check number 1505-267596, dated November 29, 1994, in the amount of $9.05. The Auditor-Controller has verified that the check is timed-expired and has not been reissued. The original check is in the possession of the County - action requested - DIRECT AUDITOR- CONTROLLER TO REISSUE TIME-EXPIRED CHECK IN THE AMOUNT OF $9.05. 3.19 * City of Chico - Amendment - approval is requested for an amendment to the lease agreement with the City of Chico for space in the Municipal Building located at 411 Main Street, Chico. The space is utilized by Public Health and Development Services Department staff. The amendment extends the term of the lease through June 30, 2004, and increases the monthly lease rate to $2,808.75 per month (an increase of $296.47 per month [department budgets]), effective July 1, 2003. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.20 * Public Defender Budget Transfer - approval is requested for the transfer of $38,176 from the General Fund Appropriation for Contingencies to the Public Defender's fiscal year 2002-2003 budget to provide for unbudgeted expenses. The Auditor's Office recently released $38,176 in unexpended fiscal year 2001-2002 investigative funds which will revert back to the General Fund - action requested - APPROVE BUDGET TRANSFER B-448 (4/5 vote required ACCEPT AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT. 3.21 * Open Series Financial Management System - Additional Funding - approval is requested to transfer $132,000 from the General Fund Appropriation for Contingencies to fund additional activities associated with the implementation and conversion to the Pentamation Open Series Financial Management System. The proposed additional activities include acquisition of additional software licenses, project management services and training. The recent approval of the KRONOS time- keeping system returned $220,000 to the contingency fund and the Chief Administrative Officer is recommending $132,000 be reinvested in the continued implementation of the system conversion recommendations to assist in creating a viable working integrated system for the County - action requested - APPROVE BUDGET TRANSFER B-457 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT. PAGE 6 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.22 * Robert B. Barnes - Employment Agreement Amendment - approval is requested for an amendment to the employment agreement with Robert B. Barnes as Director- Information Systems. The amendment extends the term of the agreement through May 29, 2006. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. CHILD SUPPORT SERVICES 3.23 * Vehicle Sales Revenue - approval is requested to accept and appropriate $45,342 received from the sale of five department vehicles to the Butte County Sheriff's Office and Butte County District Attorney's Office. The Sheriff's Office purchased four of the vehicles for $33,942 and the District Attorney's Office purchased one vehicle for $11,400. Board approval is also requested to utilize $25,000 of the unanticipated revenue for the fixed asset purchase of a new vehicle for the department's courier/stock clerk division - action requested - APPROVE BUDGET TRANSFER B-445 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE FROM THE SHERIFF'S OFFICE AND DISTRICT ATTORNEY'S OFFICE AS DETAILED IN THE STAFF REPORT; AND APPROVE THE FIXED ASSET PURCHASE OF A VEHICLE IN AN AMOUNT NOT TO EXCEED $25,000. 3.24 * Special Consideration Adjustment Funds and Fixed Asset Purchase - approval is requested to accept and appropriate $409,663 in State Special Consideration Adjustment Funds received for purpose of facility improvements. The department is proposing to utilize the funds for the following fixed-asset purchases: $35,000 for Video Conferencing Equipment, $60,000 for carpet for the buildings at 1474 Myers Street and 1447 Huntoon Street, Oroville, and $314,663 for office furniture - action requested - APPROVE BUDGET TRANSFER B-456 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT; AND APPROVE PURCHASE OF FIXED ASSET ITEMS. CLERK OF THE BOARD 3.25 Paradise Memorial Hall Committee - action requested - APPOINT JAMES T. HAYES, DELEGATE, AND EDWARD J. MCGREEHAN, ALTERNATE, VETERANS OF FOREIGN WARS POST 2039 REPRESENTATIVES AND JOSEPH FRANK, DELEGATE, AND LOUIS KESTHELY, ALTERNATE, DISABLED AMERICAN VETERANS REPRESENTATIVE, TO TERMS TO END JUNE 30, 2004. 3.26 Area 2 Development Disabilities Board - action requested - APPOINT VICKIE STEELE, REPRESENTATIVE, TO A TERM TO END JANUARY 1, 2006. PAGE 7 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 CLERK- RECORDER 3.27 * Campaign Disclosure Filing Process Software - approval is requested for the fixed asset purchase of campaign disclosure filing software in the amount of $23,766.87. The software will manage the business process that is mandated by the Fair Political Practices Commission. Funding for the purchase is available through savings in the current budget and Board approval is requested for a budget transfer of department funds to provide for the purchase. Board approval is also requested for the sole source purchase of the software. Southtech Systems, Inc., has developed the software and it is currently the only software available that meets the needs of the department - action requested - APPROVE BUDGET TRANSFER B-433 (4/5 vote required); AND APPROVE SOLE SOURCE FIXED ASSET PURCHASE OF SOFTWARE. COUNTY COUNSEL 3.28 * George E. Washington - Amendment - approval is requested for an amendment to the agreement with George E. Washington for the provision of legal services. The amendment increases the hourly reimbursable rate by $35 per hour (department budget). All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY THE AUDITOR- CONTROLLER. DISTRICT ATTORNEY 3.29 * Computer Data Cabling Budget Transfer - approval is requested for the transfer of $3,150 of department funds between budget line items to provide the appropriation needed to fund the installation of computer data cabling - action requested - APPROVE BUDGET TRANSFER B-447 (4/5 vote required). 3.30 * Butte County Children and Families Commission - approval is requested for a revenue agreement with the Butte County Children and Families Commission for funds to support the Drug Endangered Children Program. The term of the agreement is February 15, 2003, through June 30, 2003, with a maximum amount payable to the County of $45,500 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X14094) EMPLOYMENT AND SOCIAL SERVICES 3.31 * Augmentation to Fiscal Year 2002-2003 Allocation for CalWORKs Single Allocation - approval is requested to accept and appropriate $653,273 received by the State of California, Department of Social Services as an augmentation to the fiscal year 2002-2003 CalWORKs funding allocation - action requested - APPROVE BUDGET TRANSFER B-443 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT. PacE 8 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.32 * CalWORKs Performance Incentive Funds and Memorandum of Understanding - approval is requested to accept and appropriate $467,203 in fiscal year 2002-2003 CalWORKs Incentive Funds. The funds will be utilized to support an adult literacy program, economic development, an electronic monitoring program, a weekend accountability program and the Family Bridges Program. The programs are funded by the department through a Memorandum of Understanding with the Chief Administrative Office and Board approval is also requested for an amendment to that agreement to include the additional revenue - action requested - APPROVE BUDGET TRANSFER B-446 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT; AND APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.33 * Family Tree Services - Amendment - approval is requested for an amendment to the agreement with Family Tree Services for the provision of Supervised Visitation Services for Children's Services clients. The amendment provides for the addition of Parenting Services. The maximum amount payable is not amended. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13634) 3.34 * Regents of the University of California, Davis - approval is requested for an agreement with the Regents of the University of California, Davis, for the provision of a Leadership Development Training Program. The term of the agreement is April 1, 2003, through June 30, 2004, with a maximum amount payable of $57,600. The university will provide an in-kind contribution of $8,640, and the department will fund $48,960 (department budget) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X14117) 3.35 * Denise Cangiano/Center for Healthy Choices - Amendment - approval is requested for an amendment to the agreement with Denise Cangiano/Center for Healthy Choices for the provision of individual, family or group therapy services, parenting classes and anger management classes for Children's Services clients and families. The amendment increases the maximum amount payable by $11,000 (department budget) to provide services for the remainder of the fiscal year. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13801) PAGE 9 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.36 * Glenn County Human Resource Agency - Amendment - approval is requested for an amendment to the agreement with the Glenn County Human Resource Agency for the County's share of costs to operate the Northern Regional Child Welfare Services/Case Management System (CWS/CMS) computer training center. The amendment extends the term of the agreement through June 30, 2004. The department receives an annual allocation from the California Department of Social Services to provide CWS/CMS computer training. The amendment provides for Glenn County to bill the department for the County's share of the operating costs when the County's Fiscal Letter for the allocation is received. Funding for the County's match is available in the department's budget. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN; AND AUTHORIZE THE AUDITOR-CONTROLLER TO ENCUMBER COUNTY MATCHING FUNDS WHEN THE COUNTY FISCAL LETTER IS ISSUED AND AUTHORIZE PAYMENT TO GLENN COUNTY. 3.37 * Glenn County Human Resource Agency - approval is requested for an agreement with the Glenn County Human Resource Agency for the development of a web site for use by current and former foster care youth in the Northern Region. The agreement provides for the purchase of software, services and overhead associated with development of the site. The term of the agreement is April 1, 2003, through June 30, 2003, with a maximum amount payable of $35,000. To provide funding for the agreement the department is requesting the Board approve the acceptance and appropriation of $35,000 of Federal Temporary Assistance for Needy Families Welfare Performance Incentive revenue into the CalWORKs budget unit - action requested - APPROVE BUDGET TRANSFER B-438 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT; AND APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X14119) 3.38 * Northern Valley Catholic Social Service - Amendment - approval is requested for an amendment to the agreement with Northern Valley Catholic Social Service for the provision of counseling services to Children's Services clients. The amendment revises the scope of services to include anger management assessment and counseling services. The maximum amount payable is not amended. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13635) PAGE to MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.39 * Northern California Youth and Families Programs - Amendment - approval is requested for an amendment to the agreement with Northern California Youth and Families Programs for the provision of a Receiving Home/Emergency Shelter Program. The amendment increases the maximum amount payable by $12,000 to provide services for the remainder of the fiscal year. To provide funding for the agreement the department is requesting the Board approve the acceptance and appropriation of $12,000 of Federal Temporary Assistance for Needy Families Welfare Performance Incentive revenue into the CalWORKs budget unit - action requested - APPROVE BUDGET TRANSFER B-437 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT; AND APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13135) 3.40 * Private Industry Council - Amendment - approval is requested for an amendment to the agreement with the Private Industry Council for the provision of employment services for CalWORKs participants. The amendment increases the maximum amount payable by $350,000 to allow the department to restore the level of services provided which were reduced during preparation of the fiscal year 2002-2003 budget as a result of State budget uncertainties. To provide funding for the agreement the department is requesting the Board approve the acceptance and appropriation of $350,000 of Federal Temporary Assistance for Needy Families Welfare Performance Incentive revenue into the CalWORKs budget unit - action requested - APPROVE BUDGET TRANSFER B-439 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT; AND APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13305) 3.41 * Butte County Children and Families Commission - Memorandum of Understanding - Amendment - approval is requested for an amendment to the Memorandum of Understanding with the Butte County Children and Families Commission for funds to support the Retaining Experienced Workers And Reinforcing Development (REWARD) Project. The project is intended to increase the quality of services for the County's children by improving the workforce stability and professional development of early child care and education professionals. The amendment increases the maximum amount payable by $400,000. Funding for the amendment is provided by unanticipated revenue from the Incentive Trust Account - action requested - APPROVE BUDGET TRANSFER B-436 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT; AND APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13368) PAGE 11 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.42 * Boys and Girls Club of the North Valley - approval is requested for an agreement with the Boys and Girls Club of the North Valley for funds to support the procurement of equipment and supplies for use in the new facility in Chico. The Boys and Girls Club facility will enhance the overall well being of children in the community by providing a safe place to learn and grow, positive adult guidance, and a wide range of experiences to assist in being well prepared for the future. The term of the agreement is May 1, 2003, through June 30, 2003, with a maximum amount payable of $137,450. To provide funding for the agreement the department is requesting the Board approve the acceptance and appropriation of $137,450 of Federal Temporary Assistance for Needy Families Welfare Performance Incentive revenue into the CalWORKs budget unit - action requested - APPROVE BUDGET TRANSFER B-435 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT; AND APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X14118) 3.43 * Department of Public Health/Department of Employment and Social Services - Memorandum of Understanding - Amendment - approval is requested for an amendment to the Memorandum of Understanding with the Department of Public Health for the provision of drug and alcohol testing services for Employment and Social Service clients who have testing as a component of their service plans. The amendment increases the maximum amount payable by $10,000 for additional services and includes language regarding Health Insurance Portability and Accountability Act compliance. All other terms and provisions remain the same. To provide funding for the agreement the department is requesting the Board approve the acceptance and appropriation of $10,000 of Federal Temporary Assistance for Needy Families Welfare Performance Incentive revenue into the CalWORKs budget unit - action requested - APPROVE BUDGET TRANSFER B-434 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT; AND APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X13800) FIRE DEPARTMENT 3.44 * California Department of Forestry and Fire Protection - Cooperative Fire Protection Services Agreement - approval is requested for a Cooperative Fire Protection Services Agreement with the California Department of Forestry and Fire Protection for the Butte County Hazard Reduction Program. The term of the agreement is May 15, 2003, through August 30, 2003, with a maximum amount payable of $36,340 (department budget) - action requested - ADOPT RESOLUTION APPROVING AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. PAGE 12 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.45 * California Department of Forestry and Fire Protection - Cooperative Fire Protection Services Agreement - approval is requested for a Cooperative Fire Protection Services Agreement with the California Department of Forestry and Fire Protection for a Power Line Inspection Program. The term of the agreement is July 1, 2002, through June 30, 2003, with a maximum amount payable of $57,948. Funding for the agreement is the result of an agreement with Pacific Gas and Electric (PG&E) To provide the remaining required appropriation for the agreement, Board approval is also requested for a transfer of $2,670 from the PG&E Trust Fund - action requested - APPROVE BUDGET TRANSFER B-444 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE; AND ADOPT RESOLUTION APPROVING AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. 3.46 * Donation of Surplus Property - approval is requested, pursuant to Government Code Section 25372(b)(5), to declare surplus and donate a 1986 Toyota 4x4 vehicle (VIN JT4RN63R765019650) which is no longer in use by the department to the Upper Ridge Volunteer Fire Company. The vehicle was originally donated to the County by the Upper Ridge Volunteer Fire Company and is being returned to the company for disposal. The Upper Ridge Volunteer Fire Company is a tax exempt nonprofit corporation - action requested - DECLARE VEHICLE SURPLUS TO THE NEEDS OF THE COUNTY AND APPROVE DONATION OF VEHICLE TO THE UPPER RIDGE VOLUNTEER FIRE COMPANY. 3.47 * Williamson Properties - approval is requested for a lease agreement with Williamson Properties for the property located at 2334 Fair Street, Chico. The property is utilized as Fire Station #44. The term of the agreement is July 1, 2003, through June 30, 2004, with a monthly rate of $2,000 (department budget) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.48 * Resolution in Appreciation of Fire Chief William "Bill" Sager Upon His Retirement - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. GENERAL SERVICES 3.49 * State Domestic Preparedness Program Grant - approval is requested by the Emergency Services division to apply to the State Office of Emergency Services for funds under the fiscal year 2002 State Domestic Preparedness Grant Program. The Butte County Operational Area has been allocated $199,493 for terrorism preparedness - action requested - ADOPT AND AUTHORIZE THE CHAIR TO SIGN A RESOLUTION APPROVING THE GRANT APPLICATION, PROVIDING GRANT ASSURANCES, AND DESIGNATING THE EMERGENCY SERVICES OFFICER AS AUTHORIZED REPRESENTATIVE FOR THE COUNTY. PAGE 13 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.50 * Federal Emergency Management Agency, Office of National Preparedness, Fiscal Year 2002 Supplemental Grant for Citizen Corps and Citizen Emergency Response Training - approval is requested by the Emergency Services division to apply to the Federal Emergency Management Agency, Office of National Preparedness for funds under the fiscal year 2002 Supplemental Grant for Citizen Corps and Citizen Emergency Response Training. The Butte County Operational Area has been allocated $10,899 for development of programs to prepare citizens to handle small emergencies and to be prepared for local disasters. The Three Rivers Chapter of the American Red Cross is currently providing grant eligible services in the County and they will receive pass through grant funds from the Butte County Operational Area for those services - action requested - ADOPT AND AUTHORIZE THE CHAIR TO SIGN A RESOLUTION APPROVING THE GRANT APPLICATION, PROVIDING GRANT ASSURANCES, AND DESIGNATING THE EMERGENCY SERVICES OFFICER AS AUTHORIZED REPRESENTATIVE FOR THE COUNTY. 3.51 * State Homeland Security Grant Program - Fiscal Year 2003 - approval is requested by the Emergency Services division to apply to the State Office of Homeland Security for funds under the fiscal year 2003 State Homeland Security Grant Program. The Butte County Operational Area has been allocated $204,956 for terrorism preparedness - action requested - ADOPT AND AUTHORIZE THE CHAIR TO SIGN A RESOLUTION APPROVING THE GRANT APPLICATION, PROVIDING GRANT ASSURANCES, AND DESIGNATING THE EMERGENCY SERVICES OFFICER AS AUTHORIZED REPRESENTATIVE FOR THE COUNTY. HUMAN 12ESOUizcES 3.52 * Resolution to Amend the Salary Ordinance - approval is requested for a resolution which will amend the salary ordinance as follows: DISTRICT ATTORNEY-CRIMINAL - deletes one flexibly staffed position of Office Assistant III/II/I and adds one position of Receptionist. PROBATION - adds one sunset position of Legal Typist Clerk (position ends 10-31-03) - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PAGE 14 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.53 * Deputy Sheriff's Association-Management and General Units - Memoranda of Understanding - approval is requested for successor Memoranda of Understanding with the Deputy Sheriff's Association, Management and General Units which contain the following major provisions: 1) an increase in County contribution to employee health premiums effective January 1, 2003; 2) a 2.5o cost of living allowance increase effective September 28, 2002; 3) an increase in vacation accrual to bring it into parity with other bargaining unit leave accruals; 4) a reopening clause upon implementation of the Countywide classification/ compensation study; and 4) a term for the new agreements through September 30, 2003 - action requested - APPROVE MEMORANDA OF UNDERSTANDING (2) AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.54 * Resolution for Paying and Reporting the Value of Employer Paid Member Contributions - approval is requested, pursuant to Government Code Sections 20636(c)(4) and 20691, for a resolution which would authorize paying and reporting the value of employer paid member contributions to the retirement plan as compensation for the purpose of retirement calculations. The benefit is a result of recent contract negotiations with the Deputy Sheriff's Association and will apply to the employees represented by the Deputy Sheriff's Association-Management and Supervisory Unit, effective September 28, 2002. There is no increase to the Public Employees Retirement System premium to implement this program - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. LIBRARY 3.55 * Literacy Department of Education Grant - approval is requested to apply to the California Department of Education, Adult Education Office for federal grant funds under the Workforce Investment Act/Adult Education and Family Literacy Program. The funds will be used to provide ongoing support for literacy projects. The total grant award will be $150,000- $200,000 - action requested - APPROVE SUBMISSION OF GRANT APPLICATION AND AUTHORIZE THE DIRECTOR OF LIBRARIES TO SIGN. 3.56 * Library Donations - pursuant to Government Code Section 25355, donations of $1,181 from the Oroville Friends of the Library, $1,000 from the Paradise Friends of the Library, $142 from the American Association of University Women, $128 from the Chico Friends of the Library, and $100 from the Gridley Friends of the Library have been received for the Butte County Trust Fund for the purchase of books - action requested - ACCEPT DONATIONS AND AUTHORIZE LETTERS OF APPRECIATION. PAGE 15 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 PROBATION 3.57 * California Victim Compensation and Government Claims Board Grant Funds - approval is requested to accept $104,305 awarded by the California Victim Compensation and Government Claims Board for fiscal year 2003-2004. The funds will be utilized to support the Butte County Victim/Witness Center. The funds will be requested to be appropriated in the department's fiscal year 2003- 2004 budget - action requested - ADOPT AND AUTHORIZE THE CHAIR TO SIGN A RESOLUTION ACCEPTING AND AGREEING TO THE TERMS OF GRANT AWARD AND AUTHORIZING THE CHIEF PROBATION OFFICER TO SIGN GRANT AWARD AGREEMENT. PUBLIC HEALTH 3.58 * Voice and Data Cabling Budget Transfer - approval is requested to transfer $1,845 of department funds between budget line items to provide the appropriation needed to fund the installation of voice and data cable at the Carmichael Drive clinic site in Chico - action requested - APPROVE BUDGET TRANSFER B-428 (4/5 vote required). 3.59 * Targeted Case Management Services - approval is requested for agreements with the following community- based organizations for the provision of Targeted Case Management Services: 1) Youth For Change-Paradise Family Resource Center (maximum amount payable of $382,765); 2) California State University, Chico Research Foundation (maximum amount payable of $38,992); and 3) Parent Education Network (maximum amount payable of $201,947). All agreements have the term of July 1, 2002, through June 30, 2003. Board approval is also requested to accept and appropriate an additional $395,704 in unanticipated State revenue to provide the additional appropriation needed for the agreements - action requested - APPROVE BUDGET TRANSFER B-442 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT; AND APPROVE AGREEMENTS (3) AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.60 * California Department of Health Services - approval is requested for a Medi-Cal Administrative Activities revenue agreement with the California Department of Health Services for funds to support the administration of activities assuring the availability and accessibility of Medi-Cal services to eligible clients. The term of the agreement is July 1, 2003, through June 30, 2004, with a maximum amount payable to the County of $100,000 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. R40534) PAGE 16 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.61 * Physical and Occupational Therapy Services Agreements - Amendments - approval is requested for amendments to the agreements with various Physical and Occupational Therapists for the provision of services in support of the California Children's Services Program. The amendments increase the maximum amounts payable to reflect increased hours needed for children serviced under the program as follows: 1) Susan McManus, maximum amount payable increased by $5,000 (Contract No. X13543); 2) Teresa Wood Hansen, maximum amount payable increased by $7,000 (Contract No. X13536); and 3) Monica Schwartz, maximum amount payable increased by $1,000 (Contract No. X13539). Funding for the amendments is provided by realignment funds (250), State funds (500) and department funds (250). All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENTS (3) AND AUTHORIZE THE CHAIR TO SIGN. 3.62 * Private Industry Council - approval is requested for a sublease agreement with the Private Industry Council for space in the Southside Oroville Community Center. The space will be utilized for health education services and select clinic services. The term of the agreement is May 1, 2003, through June 30, 2013, with a maximum amount payable of $12,421.44 (department budget) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.63 * Butte County Children and Families Commission - approval is requested for a grant agreement with the Butte County Children and Families Commission for funds to support the creation of a Butte Immunization Information System. The grant was initially awarded in 2002 as a three-year grant. The current agreement covers grant year two and provides $327,380 for the project. The agreement amount includes roll-over funds not expended in grant year one - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X14089) 3.64 * Butte County Children and Families Commission - approval is requested for a grant agreement with the Butte County Children and Families Commission for funds to support the Visiting Infants and Parents program. The program provides the opportunity for pregnant women to meet with a Public Health Nurse, and provides parents with education, tools and support needed to nurture healthy children. The grant was initially awarded in 2002 as a three-year grant. The current agreement covers grant year two and provides $297,650.67 for the program. The agreement amount includes roll-over funds not expended in grant year one - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X14101) PAGE 17 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 PUBLIC woxxs 3.65 * Construction of Module 4, Phase A at the Neal Road Sanitary Landfill, County Project No. 757-5799-1 - the project consists of preparation of the subgrade for the construction of the sanitary landfill liner, furnishing and installing liner components and related items, furnishing and installing the leachate collection and removal system components and related items, and furnishing and installing a pan lysimeter within the limits of Module 4, Phase A. Bids were opened April 4, 2003, with the lowest responsible bidder being Boston Pacific Inc., of Granite Bay, California, in the amount of $1,986,785.60 - action requested - AWARD CONSTRUCTION AGREEMENT TO BOSTON PACIFIC INC., OF GRANITE BAY, CALIFORNIA, IN THE AMOUNT OF $1,986,785.60 AND AUTHORIZE THE CHAIR AND THE DIRECTOR OF PUBLIC WORKS TO SIGN AGREEMENT SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.66 * Golder Associates, Inc. - approval is requested for an agreement with Golder Associates, Inc., for the provision of construction quality assurance monitoring during the construction of the Module 4, Phase A liner system and related facilities at the Neal Road Sanitary Landfill. The term of the agreement is May 13, 2003, through project completion, with a maximum amount payable of $156,437 (Neal Road Landfill Management Fund) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.67 * Expansion of Compressed Natural Gas Fueling Facility Funding - on December 10, 2002, the Board approved the expansion of the Compressed Natural Gas Fueling Facility in Chico at the cost of $49,700. At the time the project was approved the department had proposed to utilize federal Congestion Management and Air Quality Improvement Program funds and Air Quality Management District funds for the project. Subsequent to the project's approval it was determined that the project was ineligible for funding under the federal Congestion Management and Air Quality Improvement Program. Board approval is requested to utilize and transfer $49,700 in available fund balance from the Compressed Natural Gas Fueling Facilities Fund for the project - action requested - APPROVE BUDGET TRANSFER B-427 (4/5 vote required) TRANSFERRING AVAILABLE FUND BALANCE AND REDUCING APPROPRIATE REVENUE ACCOUNTS AS DETAILED IN THE AGENDA REPORT. PAGE 18 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.68 * ATC/Vancom, Inc. - Amendment - approval is requested for an amendment to the agreement with ATC/Vancom, Inc., for provision of transportation services in the Oroville Urban Area for the mobility impaired (Oroville Express). The amendment extends the term of the agreement through June 30, 2005, and sets the vehicle service hour rates for the amended term. The maximum amount payable for July 1, 2003, through June 30, 2004, is $426,500. The maximum amount payable for July 1, 2004, through June 30, 2005, is $443,000. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X10938) 3.69 * ATC/Vancom, Inc. - Amendment - approval is requested for an amendment to the agreement with ATC/Vancom, Inc., for management and operation of Oroville Area Transit. The amendment extends the term of the agreement through June 30, 2005, and sets the vehicle service hour rates for the amended term. The maximum amount payable for July 1, 2003, through June 30, 2004, is $162,500. The maximum amount payable for July 1, 2004, through June 30, 2005, is $168,500. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X10939) 3.70 * ATC/Vancom, Inc. - Amendment - approval is requested for an amendment to the agreement with ATC/Vancom, Inc., for management and operation of Butte County Transit. The amendment extends the term of the agreement through June 30, 2005, and sets the vehicle service hour rates for the amended term. The maximum amount payable for July 1, 2003, through June 30, 2004, is $771,750. The maximum amount payable for July 1, 2004, through June 30, 2005, is $802,500. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X10940) 3.71 * Afton Road Bridge Across Cherokee Canal Painting Project - Federal Project STPLP-5912(004), State Bridge No. 12C-0380, County Project No. 16182-93-2 - the project consists of the removal of existing paint coating, exposing the steel girders to bare metal, and applying a new paint coating system. The project is 88.53° reimbursable through the Federal Highway Bridge Rehabilitation Program. The remaining 11.47° will be funded by local highway funds. The engineer's estimate for the project is approximately $286,000 - action requested - AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADVERTISE FOR BIDS; AND ADOPT WAGE SCALE. PAGE 19 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.72 * Cotton Bridges Associates, Inc. - Amendment - approval is requested for an amendment to the agreement with Cotton Bridges Associates, Inc., for the preparation of environmental documents in support of the West Stn Avenue Road Improvement Project. The amendment increases the maximum reimbursable amount by $1,007.71 (department budget) to cover duplicating costs for the Draft Initial Study/Environmental Assessment documents, and extends the term date of the agreement to May 30, 2003. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. (Contract No. X13226) 3.73 * Oroville Quincy Highway Reconstruction Project from Lake Madrone to 1.1 Miles North of Mountain House - County Project No. CA-PFH-119-2(3) - Acquisition of Real Property - the County's responsibility in the reconstruction project is to coordinate the relocation of all utilities, including a private water line serving Mountain House, and to acquire all rights-of- way and easements necessary to build the project. The right-of-way needs to be certified by the County by July or August for Federal Highway Administration to obligate the funds before the end of the fiscal year. To expedite the process, Board approval is requested to authorize the Director of Public Works to enter into agreements for acquisition of real property for public road purposes and authorize the Director of Public Works to execute the agreement for temporary construction easements, subject to review by County Counsel and the Auditor-Controller - action requested - ADOPT AND AUTHORIZE THE CHAIR TO SIGN A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ENTER INTO THE AGREEMENT FOR ACQUISITION OF REAL PROPERTY FOR PUBLIC ROAD PURPOSES AND THE AGREEMENT FOR TEMPORARY CONSTRUCTION EASEMENTS FOR THE OROVILLE QUINCY HIGHWAY CA 199 RECONSTRUCTION PROJECT, PROJECT NO. CA PFH 119- 2 (3) . 3.74 * Ecology Action - Amendment - approval is requested for an amendment to the agreement with Ecology Action for the purpose of implementing the Fifth Cycle Used Oil Opportunity Grant. The amendment revises the scope of work to include assisting the County with administration of the grant and implementation of various grant tasks, and extends the term of the agreement though July 30, 2003. All other terms and provisions remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Contract No. X11548) PAGE 20 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.75 * West 8th Avenue Improvement Project Between State Route 32 and Esplanade, County Project No. 54181-9-1 - as part of the roadway reconstruction project, the County will be required to acquire rights-of-way. The County will need to certify the right-of-way by August to submit a State Transportation Improvement Program allocation request for construction funds to Caltrans/California Transportation Commission by the October deadline. To expedite the process, Board approval is requested to authorize the Director of Public Works to enter into agreements for acquisition of real property for public road purposes and authorize the Director of Public Works to execute the agreement for temporary construction easements, subject to review by County Counsel and the Auditor-Controller - action requested - ADOPT AND AUTHORIZE THE CHAIR TO SIGN A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ENTER INTO THE AGREEMENT FOR ACQUISITION OF REAL PROPERTY FOR PUBLIC ROAD PURPOSES AND THE AGREEMENT FOR TEMPORARY CONSTRUCTION EASEMENTS FOR THE WEST 8TH AVENUE RECONSTRUCTION PROJECT, PROJECT NO. 54181-99-1. 3.76 * California Department of Conservation, Beverage Container Recycling and Litter Reduction Act Block Grant - approval is requested to apply to the California Department of Conservation for grant funds to initiate, expand and enhance beverage container recycling and litter reduction programs. The department is proposing to act as the lead agency for implementation of the grant program on behalf of the unincorporated area of the County, the Town of Paradise, and the Cities of Biggs and Gridley. Total funding available is $7,673 for the Town of Paradise, $5,000 for the City of Biggs, $5,000 for the City of Gridley and $26,293 for the unincorporated area of the County - action requested - ADOPT AND AUTHORIZE THE CHAIR TO SIGN A RESOLUTION APPROVING SUBMISSION OF THE GRANT, AUTHORIZING THE COUNTY TO ACT AS LEAD AGENCY FOR PROGRAM IMPLEMENTATION, AND AUTHORIZING THE PUBLIC WORKS DIRECTOR OR HIS DESIGNEE TO EXECUTE ALL DOCUMENTS FOR THE GRANT. 3.77 * Resolution Proclaiming the Week of May 18-May 24 as National Public Works Week in Butte County - approval is requested for a resolution which recognizes the vital services that public works provide to the community, and proclaims the week of May 18-May 24 as National Public Works Week in Butte County - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PAGE 21 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 SHERIFF'S OFFICE 3.78 * Insurance Reimbursement - approval is requested to accept and appropriate $7,650 received as an insurance reimbursement for damage to a Sheriff's Office vehicle resulting from a traffic accident. The funds will be appropriated to the Sheriff's Vehicle Replacement Fund - action requested - APPROVE BUDGET TRANSFER B-450 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT. 3.79 * Evidence Facility Equipment Purchases - approval is requested for the fixed asset purchase of an evidence drying cabinet in the estimated amount of $10,000. The cabinet will replace outdated equipment that is no longer safe for staff to utilize. Board approval is also requested for a budget transfer of Local Law Enforcement Block Grant funds in the amount of $7,950, and a transfer of Sheriff Impact Fees in the amount of $3,650 to provide the appropriation needed for the purchase. The department is also proposing to utilize a portion of the transferred funds to purchase a HEPA shop vacuum and supplies for the evidence facility - action requested - APPROVE BUDGET TRANSFER B-452 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT; AND APPROVE FIXED ASSET PURCHASE OF EVIDENCE DRYING CABINET IN THE ESTIMATED AMOUNT OF $10,000. 3.80 * Leadership Academy Training Sponsorship - approval is requested to transfer $2,000 from the Drug and Gang Activity Education Fund to sponsor two Junior Naval Reserve Officer's Training Corps (NJROTC) cadets from Las Plumas High School to a Leadership Academy. The trust funds are to be used to fund programs designed to combat drug abuse and divert gang activities and the Sheriff's Office School Resource Officer has reported that membership in NJROTC has had positive results in eliminating problems with students who have joined the program - action requested - APPROVE BUDGET TRANSFER B-451 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED TRUST FUND REVENUE AS DETAILED IN THE AGENDA REPORT; AND APPROVE SPONSORSHIP OF TWO CADETS TO LEADERSHIP ACADEMY. PAGE 22 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.81 * Forensic Resource Team (FOREST) Program - Memorandum of Understanding - approval is requested for a Memorandum of Understanding between the Butte County Sheriff's Office and the Probation Department, District Attorney, Department of Behavioral Health, Superior Court of California, County of Butte and Butte County Public Defenders for the provision of services in support of the FOREST program. The program is designed to reduce recidivism and provide intensive services to mentally ill offenders. The term of the agreement is July 1, 2002, through June 30, 2003, and provides maximum amounts payable as follows: Probation Department $94,252, District Attorney $35,641, Behavioral Health $425,304, Superior Court $60,744, and Public Defender $33,000. Funding for the program is provided by a three-year grant award from the Board of Corrections under the Mentally Ill Offender Crime Reduction Grant Program - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. TREASURER- TAx COLLECTOR 3.82 Adoption of an Ordinance Amending Butte County Code Section 2-166 Delegating Investment Authority to the Butte County Treasurer-Tax Collector - consideration of an ordinance which would delegate investment authority to the Treasurer-Tax Collector for fiscal year 2003- 2004 pursuant to Government Code Section 53607 - action requested - ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (FROM 4-22-03 [3.52]) 3.83 * Annual Statement of Investment Policy - approval is requested, pursuant to Government Code Section 27133 and 53601, for the Annual Statement of Investment Policy which sets forth policies regarding the investment of surplus funds and funds under the custodianship of the Treasurer. The policy has been reviewed by the Butte County Treasury Oversight Committee and will become effective July 1, 2003 - action requested - APPROVE ANNUAL STATEMENT OF INVESTMENT POLICY. WATER AND RESOURCE CONSERVATION 3.84 * Appropriation of Unanticipated Revenue - approval is requested to accept and appropriate $25,000 received from the State Department of Water Resources for the Butte County Integrated Watershed and Resource Conservation Program. On April 22, 2003, the Board approved an amendment to the revenue agreement with the State for the additional funds but the budget transfer accepting and appropriating the additional funds was inadvertently omitted from the requested action - action requested - APPROVE BUDGET TRANSFER B-419 (4/5 vote required) ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE AS DETAILED IN THE AGENDA REPORT. PacE 23 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 3.85 * Eaton Drilling Company, Inc. - approval is requested to award an agreement to Eaton Drilling Company, Inc., for the installation of two monitoring wells equipped with extensometers in support of the groundwater monitoring grid expansion. Bids were received on April 8, 2003, with the sole bidder meeting qualifications being Eaton Drilling Company, Inc., of Woodland, California, in the amount of $240,375. Funding for the project is provided by grant funds awarded under the Local Groundwater Management Assistance Act of 2000 - action requested - AWARD AGREEMENT FOR INSTALLATION OF TWO MONITORING WELLS EQUIPPED WITH EXTENSOMETERS TO EATON DRILLING COMPANY, INC., IN THE AMOUNT OF $240,375 AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 4.00 APPOINTMENTS 4.01 BUDGET AND LEGISLATIVE UPDATE 4 . 0 2 DD4 C4TTT T T Tl1TT AND DISCUSSION ITEMS REGULAR AGENDA Appointments to Boards, Commissions and Committees. 1. Appointments to Listed Vacancies. 2. Sacramento River Conservation Area Forum - consideration of a request by the Sacramento River Conservation Area Forum to appoint a Public Interest Representative - action requested - APPOINT MEMBER FOR A TWO YEAR TERM. Update on Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03 * Resource Conservation and Development Program - presentation to the Board by the Natural Resource Conservation Service Liaison for the Central Sacramento Valley Resource Conservation and Development Area Council of the Resource Conservation and Development Program and the types of assistance the program provides - action requested - ACCEPT FOR INFORMATION. (SUPERVISOR BEELER) PacE 24 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 4.04 * Economic Development Update - Report to the Board - presentation of a status report on the Butte County Business Incubator Program and an overview of recreation economic development opportunities on the Feather River associated with the relicensing of the hydroelectric facilities - action requested - ACCEPT FOR INFORMATION; AND STAFF DIRECTION AS NEEDED. (CHIEF ADMINISTRATIVE OFFICE) 4.05 * Analysis of Indigent Defense Services and Alternative - Report to the Board - presentation of a report evaluating the costs and benefits of the current method of service delivery for indigent defense services as compared to alternatives - action requested - ACCEPT REPORT; AND DIRECT STAFF TO MOVE FORWARD WITH IMPLEMENTATION USING THE CONSULTANT'S RECOMMENDATIONS AS GUIDELINES. (CHIEF ADMINISTRATIVE OFFICE) 4.06 * California Department of Parks and Recreation - Off- Highway Vehicle Grant - Jonesville/Butte Meadows Snow Removal and Law Enforcement Patrols - Board approval is requested by the Sheriff's Office to apply to the California Department of Parks and Recreation for a grant in the estimated amount of $55,000 to fund snow removal (and related equipment expenses) and law enforcement patrols in the area of the Jonesville Snowmobile Park in the Butte Meadows area during the winter months. The grant requires a 25o match which will be provided by in-kind volunteer contributions by the Butte Meadows Hillsliders Snowmobile Club and staff administration services - action requested - APPROVE GRANT APPLICATION FOR FISCAL YEAR 2003-2004; AND ADOPT AND AUTHORIZE THE CHAIR TO SIGN A RESOLUTION APPROVING THE GRANT APPLICATION AND AUTHORIZING THE SHERIFF, AS AGENT OF THE COUNTY, TO EXECUTE AND SUBMIT ALL DOCUMENTS RELATED TO THE GRANT. (SHERIFF'S OFFICE) PAGE 25 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 4.07 * Gravel Road Selection Criteria for Annual Air Quality Control District Grant Funding - consideration of the priority ranking of gravel roads to be selected for resurfacing utilizing the Air Quality Management District grant funding - action requested - REVIEW THE CURRENT PRIORITY RANKING OF GRAVEL ROADS TO BE UPGRADED WITH PAVED SURFACING; SELECT SCHOTT ROAD AS THE GRAVEL ROAD TO BE RESURFACED UTILIZING AIR QUALITY MANAGEMENT DISTRICT GRANT FUNDS FOR FISCAL YEAR 2003-2004; AND DIRECT PUBLIC WORKS TO SUBMIT APPLICATION TO AIR QUALITY MANAGEMENT DISTRICT FOR $25,000 IN GRANT FUNDS TO CHIP SEAL A ONE MILE SECTION OF SELECTED GRAVEL ROAD. (PUBLIC WORKS) 4.08 Items Removed from the Consent Agenda for Board Consideration and Action. 4.09 Recess as the Butte County Board of Supervisors and Convene as the Butte County In-Home Supportive Services Public Authority. PAGE 26 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 BUTTE COUNTY IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA - MAY 13 , 2 0 0 3 1.00 Call to Order - Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 2.00 Consent/Regular Agenda Items (No Items) 3.00 Closed Session 1. RECESS TO A CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS. AGENCY REPRESENTATIVES: JEANNE GRAVETTE AND CRAIG JO RY . EMPLOYEE ORGANIZATION: UNITED DOMESTIC WORKERS OF AMERICA. 4.00 Public Comment Adjournment Adjourn as the Butte County In-Home Supportive Services Public Authority Board and Reconvene as the Butte County Board of Supervisors. PAGE 27 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS - CONTINUED AGENDA rJ . OO PUBLIC HEARINGS AND TIMED ITEMS 10:30 A.M. 5.01 Continued Public Hearing - Margaret Mills - Tentative Parcel Map - consideration of an appeal of the Development Review Committee's denial of a Tentative Parcel Map to divide a 10 +/- acre parcel into two 5 acre parcels on property zoned A-5 (Agricultural - 5 acre parcels). This is an item not subject to environmental review (only if the Board chooses to deny the appeal). The property is located on the east side of Dunstone Drive, approximately 3,400 feet south of Avocado Road, in the Bangor area and identified as APN 028-200-041 (CS [TPM 03-11]) - action requested - STAFF RECOMMENDS THE BOARD TAKE THE FOLLOWING ACTIONS: 1. SUBJECT TO FINDINGS I (A-D) AS DETAILED IN THE STAFF REPORT DATED MARCH 25, 2003, FIND THAT THE A-5 ZONE AND THE PROPOSED PROJECT IS NOT CONSISTENT WITH THE BUTTE COUNTY GENERAL PLAN; AND 2. UPHOLD THE DEVELOPMENT REVIEW COMMITTEE'S ACTION AND DENY THE APPEAL FOR TENTATIVE SUBDIVISION MAP 03-11. (FROM 3-25-03 [5.04]) 10:45 A.M. 5.02 * Continued Public Hearing - John and Sharon Byrne - Tentative Subdivision Map - consideration of an appeal of the Development Review Committee's approval of a Tentative Subdivision Map proposing 36 single family residential parcels. The parcels will be from 6,500 to 8,576 square feet in size with a gross density of 3.8 dwelling units per acre. Sewage disposal would be handled by an on-site community system. Water supply would be provided by the California Water Company. Drainage would be handled by an on-site retention basin with discharge into the Shasta Union Drainage Assessment District. The project would obtain access via a looped internal subdivision road that would connect with Godman Avenue at two locations. This is a project on which notice of intent to adopt a negative declaration with mitigation measures regarding environmental impacts has been given. The property is zoned S-R (Suburban Residential) and is located at the southwest corner of Eaton Road and Godman Avenue, in the north Chico area, and identified as APN 007-260-091 and 007-260-082 (DB [TSM 01-06]) - action requested - STAFF RECOMMENDS THE BOARD TAKE THE FOLLOWING ACTIONS: Continued on Page 29 PAGE 28 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 5.02 1. SUBJECT TO FINDINGS I (A-D) AS DETAILED IN THE STAFF REPORT DATED MAY 13, 2003, ADOPT A MITIGATED NEGATIVE DECLARATION; 2. FIND THAT THE DESIGN OF THE PROPOSED PROJECT IMPROVEMENTS WILL NOT CAUSE ENVIRONMENTAL DAMAGE TO FISH OR WILDLIFE OR THEIR HABITAT AND APPROVE A "DE MINIMUS" EXEMPTION TO THE COLLECTION OF FEES PURSUANT TO FISH AND GAME CODE SECTION 711.4 AND 14 CCR 753.5 AS THE PROJECT SITE IS NOT KNOWN TO CONTAIN ANY SPECIES IDENTIFIED AS A CANDIDATE, SENSITIVE, OR SPECIAL STATUS SPECIES IN LOCAL OR REGIONAL PLANS, POLICIES, OR REGULATIONS, OR BY THE CALIFORNIA DEPARTMENT OF FISH AND GAME OR THE UNITED STATES FISH AND WILDLIFE SERVICE. THE PROJECT WILL NOT: HAVE A SUBSTANTIAL ADVERSE EFFECT ON ANY RIPARIAN HABITAT; HAVE A SUBSTANTIAL ADVERSE EFFECT ON FEDERALLY PROTECTED WETLANDS AS DEFINED BY SECTION 404 OF THE CLEAN WATER ACT; INTERFERE SUBSTANTIALLY WITH THE MOVEMENT OF ANY NATIVE RESIDENT OR MIGRATORY FISH OR WILDLIFE SPECIES; CONFLICT WITH ANY LOCAL POLICIES OR ORDINANCES PROTECTING BIOLOGICAL RESOURCES, OR CONFLICT WITH THE PROVISIONS OF AN ADOPTED HABITAT CONSERVATION PLAN; AND 3. SUBJECT TO FINDINGS III (A-I) AS DETAILED IN THE STAFF REPORT DATED MAY 13, 2003, AND THE CONDITIONS OF APPROVAL AS DETAILED IN EXHIBIT "A" OF THE STAFF REPORT DATED MAY 13, 2003, DENY THE APPEAL AND APPROVE TENTATIVE SUBDIVISION MAP 01- 06 FOR JOHN AND SHARON BYRNE, APN 007-260-091 AND 007-260-082. (FROM 4-8-03 [5.03]) PAGE 29 MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 11:30 A.M. 5.03 * Public Hearing - Zoning District Map and Amendment to the Text of the Zoning Ordinance - consideration of the approval of 31 new Zoning District Maps and an ordinance amending Chapter 24 of the Butte County Code to incorporate the new Zoning District Maps into the text of the Zoning Ordinance - action requested: 1. FIND THAT THIS PROJECT IS EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER SECTION 15061(b)3, WHICH STATES THE ACTIVITY IS COVERED BY THE GENERAL RULE THAT CEQA APPLIES ONLY TO PROJECTS WHICH HAVE THE POTENTIAL FOR CAUSING A SIGNIFICANT EFFECT ON THE ENVIRONMENT. WHERE IT CAN BE SEEN WITH CERTAINTY THAT THERE IS NO POSSIBILITY THAT THE ACTIVITY IN QUESTION MAY HAVE A SIGNIFICANT EFFECT ON THE ENVIRONMENT, THE ACTIVITY IS NOT SUBJECT TO CEQA. THE OFFICIAL ZONING MAPS AND TEXT CHANGES TO THE ZONING ORDINANCE WILL NOT CAUSE A CHANGE TO ANY ZONING DISTRICT. ADDITIONALLY, THE OFFICIAL ZONING MAPS AND THE TEXT AMENDMENT TO THE ZONING CODE WILL NOT CAUSE ANY PHYSICAL CHANGES TO THE ENVIRONMENT. THE MAPS AND TEXT AMENDMENT TO THE ZONING CODE, BECAUSE OF THE REASONS STATED ABOVE, WILL NOT HAVE THE POTENTIAL FOR CAUSING ENVIRONMENTAL IMPACTS; 2. SUBJECT TO FINDINGS II (A-D) AS DETAILED IN THE AGENDA REPORT DATED MAY 13, 2003, ADOPT THE 31 OFFICIAL ZONING DISTRICT MAPS; AND 3. SUBJECT TO FINDINGS IV (A AND B) AS DETAILED IN THE STAFF REPORT DATED MAY 13, 2003, ADOPT THE ORDINANCE AMENDING CHAPTER 24 OF THE BUTTE COUNTY CODE AND AUTHORIZE THE CHAIR TO SIGN. 1:30 P.M. 5.04 * Public Hearing - Reallocation of Money - consideration of a reallocation of money among accounts in the local health and welfare realignment trust funds. The Board will consider a transfer from the Public and/or Mental Health Realignment Trust Funds to the Social Services Realignment Trust Fund for fiscal year 2002-2003 - action requested - ADOPT AND AUTHORIZE THE CHAIR TO SIGN A RESOLUTION AUTHORIZING A TRANSFER OF $1,220,000 FROM THE PUBLIC HEALTH REALIGNMENT TRUST FUND AND $715,000 FROM THE BEHAVIORAL HEALTH REALIGNMENT TRUST FUND TO THE SOCIAL SERVICES REALIGNMENT TRUST FUND (BUDGET TRANSFER B-449 [4/5 vote required]), AND FINDING THAT THE TRANSFER OF COUNTY REALIGNMENT REVENUES IS BASED ON THE MOST COST-EFFECTIVE USE OF AVAILABLE REVENUES TO MAXIMIZE CLIENT OUTCOMES. PAGE 3o MAY 13, 2003 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -MAY 13, 2003 F) . OO PUBLIC COMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7.00 CLOSED SESSION 7.01 CONFERENCE WITH LEGAL COUNSEL REGARDING ACTUAL LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A) BERKHOUDT V. BUTTE COUNTY (SUPERIOR COURT CASE NO. 126229). 7.02 CONFERENCE WITH LEGAL COUNSEL REGARDING INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(C) ONE POTENTIAL CASE. 7.03 PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT/RECRUITMENT PURSUANT TO GOVERNMENT CODE SECTION 54957: DIRECTOR- PUBLIC HEALTH. PAGE 31 MAY 13, 2003 Information and Procedures Concerning the Agenda and Conduct of the Board of Supervisors Meetings Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob. Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been provided to the Board of Supervisors members to explain that item. Agenda Format and Meeting Order: The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. ConsentAgenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the ConsentAgenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area ofthe agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administrative Office 25 County Center Drive, Oroville, CA 95965 530-538-7631 www.buttecounty.net/cob