Loading...
HomeMy WebLinkAboutA052014BUTTE COUNTY BOARD OF SUPERVISORS AGENDA May 20, 2014 County Supervisors Bill Connelly, District 1 Larry Wahl, District 2 Maureen Kirk, District 3 Steve Lambert, District 4 Doug Teeter, District 5 Paul Hahn, Chief Administrative Officer and Clerk of the Board Bruce S. Alpert, County Counsel BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 1 May 20, 2014 Butte County Department Heads Agricultural Commissioner Richard Price Assessor* Fred Holland Auditor-Controller* Dave Houser Behavioral Health Director (Interim) Cathi Grams Chief Administrative Officer Paul Hahn Chief Probation Officer Steve Bordin Child Support Services Director Sharon A. Stone Clerk-Recorder-Registrar of Voters* Candace Grubbs County Counsel Bruce S. Alpert Development Services Director Tim Snellings District Attorney* Mike Ramsey Employment and Social Services Director Cathi Grams Farm, Home & 4-H Advisory Joseph Connell Fire Chief (Interim) Greg McFadden General Services Director Grant Hunsicker Human Resources Director Brian Ring Information Systems Director (Interim) Art Robison Library Director Melanie Lightbody Public Health Director Cathy Raevsky Public Works Director Mike Crump Sheriff-Coroner* Jerry Smith Treasurer-Tax Collector* Peggy Moak Water and Resource Conservation Paul H. Gosselin * Elected Official BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 2 May 20, 2014 9:00 A.M. 1.00 CALL TO ORDER 1.01 Call to Order - Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 1.02 Pledge of Allegiance to the Flag of the United States of America. 1.03 Observation of a Moment of Silence. 2.00 CORRECTIONS AND/OR CHANGES TO THE AGENDA. 3.00 CONSENT AGENDA AGRICULTURE 3.01* Proposed Wildlife Services Work Plan for 2014-15 - This is a cooperative agreement with the California Department of Food and Agriculture, the United States Department of Agriculture, Animal and Plant Health Inspection Service, and Wildlife Services. This program provides non-domestic animal control services for depredating wild animals, such as trapping of skunks and raccoons. The wildlife specialist addresses the problem of loss of livestock, wildlife rabies, and prevention of property damage. Butte County will facilitate as a cooperator and will share approximately 63% of the total cost of the program. The County’s portion of this cost will be $68,103.60. Wildlife Services will provide all program supervision, administration, and equipment needed to carry out this program – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. ASSESSOR 3.02* Megabyte Systems 2014-15 Agreement and Addenda with Tax Cycle Departments - Megabyte Systems, Inc. provides the software package for the tax cycle departments in the County of Butte. This agenda item pertains to annual renewal of the property tax system maintenance/support agreement between the County of Butte and Megabyte Systems, Inc. for the term beginning July 1, 2014 through June 30, 2015. The agreement contains an increase of 1.5% in accordance with the Pacific Cities and U.S. City Average Consumer Price Index. The maintenance agreement and database support total is $206,340.96. The Assessor's portion is $78,410 (38%); the Auditor's is $66,029 (32%); and the Tax Collector's is $61,901.96 (30%). The Tax Collector is responsible for 100% of the web services agreement of $4,411.68, and the Assessor's Office is responsible for 100% of the business property filing maintenance support agreement of $2,052. The contract also includes rates for any extra services requested outside of the scope of the contract – action requested - APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 3 May 20, 2014 BEHAVIORAL HEALTH 3.03* BHC Sierra Vista Hospital, Inc. - Amendment C - BHC Sierra Vista Hospital, Inc., provides inpatient psychiatric hospitalization services. Approval is requested for an amendment with BHC Sierra Vista Hospital, Inc. to provide additional inpatient psychiatric services due to an increased number of client referrals. The term of this agreement will remain July 1, 2013 through June 30, 2014. The maximum financial obligation under this agreement shall not exceed $280,000 (this is an increase of $100,000) with no change to rates – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.04* Thomas Michael Buckley, M.D. - Thomas Michael Buckley M.D. provides services in the specialized field of psychiatry as required for adult clients at the Butte County Department of Behavioral Health Oroville Adult Outpatient Clinic. Approval is requested for an agreement with Dr. Buckley for the provision of psychiatric services. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $64,800 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.05* Casey Manor - Casey Manor is an adult residential care facility serving mental health clients. Casey Manor provides a structured program to assist clients to develop the skills necessary to transition from supervised 24-hour care to independent living. Approval is requested for an agreement with Casey Manor to provide 24-hour board and care services. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $50,370 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.06* Crestwood Behavioral Health, Inc. - Crestwood Behavioral Health, Inc. (Crestwood) consists of skilled nursing facilities, mental health rehabilitation centers, and institutes for mental disease, which provide behavioral intervention and psychological and social rehabilitation to consumers with mental disorders in secure residential settings. Approval is requested for an agreement with Crestwood to provide behavior modification, skilled nursing, case management, pre-vocational and life skills training. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $910,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.07* Matthew Davis, M.D. - Matthew Davis, M.D. provides services in the specialized field of psychiatry as required for youth clients at the Butte County Department of Behavioral Health Paradise and Chico community counseling centers. Approval is requested for an agreement with Dr. Davis for the provision of psychiatric services. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $299,950 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 4 May 20, 2014 3.08* George Richard Heitzman, M.D. - George Richard Heitzman, M.D. provides services in the specialized field of psychiatry, as required for adult clients at the Butte County Department of Behavioral Health Oroville Adult Outpatient Clinic. Approval is requested for an agreement with Dr. Heitzman for the provision of psychiatric services. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $186,300 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.09* J. Gregory Long, D.O. - J. Gregory Long, D.O. provides services in the specialized field of psychiatry as required for adult clients at the Butte County Department of Behavioral Health Treatment Court, Gridley Outpatient Center, and participates in after-hours and on-call shifts on a rotating schedule at the Psychiatric Health Facility. Approval is requested for an agreement with Dr. Long for the provision of psychiatric services. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $171,195 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.10* Mental Health Services Oversight and Accountability Commission (MHSOAC) – The MHSOAC grant funds services for the Investment In Mental Health Wellness Act of 2013, Mental Health Triage Grant Program. Butte County Department of Behavioral Health has been awarded funding to support the new triage services within the County. Three triage teams will be created to support, evaluate, assess and refer community members presenting in crisis to appropriate levels of mental health care. The target populations to be served are consumer individuals and families experiencing a time of crisis. The triage teams will provide services in three local hospital emergency rooms, two local homeless shelters, and will coordinate, dispatch, and track crisis personnel. It is anticipated that through the life of the grant, the triage teams will serve approximately 650 consumers each year. Approval is requested for an agreement with MHSOAC for Butte County Department of Behavioral Health to provide these triage services. The term of the agreement is March 24, 2014 through June 30, 2017. The maximum amount receivable is $1,075,070 allocated: $358,519 for Fiscal Year (FY) 2013-14, $514,079 for FY 2014-15, $199,195 for FY 2015-16, and $3,277 for FY 2016-17 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.11* Skyway House - Amendment D - Skyway House is a drug rehabilitation facility where persons suffering from chemical dependency can re-establish their lives in a structured, private, live-in facility. Skyway House specializes in residential short-term (30 days or less) and residential long-term (over 30 days) substance abuse treatment programs. Approval is requested to amend the agreement with Skyway House to provide additional residential and alcohol/drug free housing needed for an increase in client placements through FY 2013-14. There is no change to the rates. The term of this agreement will remain July 1, 2013 through June 30, 2014. The maximum financial obligation under this agreement shall not exceed $132,867.90 (this is an increase of $29,897.64 for FY 2013-14) - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 5 May 20, 2014 3.12* Stonewall Alliance of Chico - The Stonewall Alliance of Chico works to create an accepting environment for members of the lesbian, gay, bisexual, transgender and questioning community that is open, safe, and inclusive for all people. They provide information, advocacy, referrals, and support. The Stonewall Alliance of Chico unites and strengthens individuals and the community through coordination of community events, activities, and discussions. Approval is requested for an agreement with Stonewall Alliance of Chico to provide suicide prevention, education and outreach to Butte County community individuals and groups. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $94,150 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.13* TLC Living - TLC Living is an adult residential care facility serving mental health clients. TLC Living provides a structured program to assist clients to develop the skills necessary to transition from supervised 24-hour care to independent living. Approval is requested for an agreement with TLC Living to provide 24-hour board and care services. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $124,950 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.14* Tri County Treatment - Amendment D - Tri County Treatment is a drug rehabilitation facility where persons suffering from chemical dependency can re-establish their lives in a structured, private, live-in facility. Tri County Treatment specializes in residential short- term (30 days or less) and residential long-term (over 30 days) substance abuse treatment programs. Approval is requested to amend the agreement with Tri County Treatment to provide additional residential and alcohol/drug free housing needed for an increase in client placements through FY 2013-14. There is no change to the rates. The term of this agreement will remain July 1, 2013 through June 30, 2014. The maximum financial obligation under this agreement shall not exceed $179,711.70 (this is an increase of $38,893.68 for FY 2013-14) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.15* Victor Community Support Services, Inc. (VCSS) - VCSS provides a wide array of community based mental health and family support services. Working in a close partnership with Butte County Department of Behavioral Health, VCSS addresses the mental health needs of children and their families. Approval is requested for an agreement with VCSS to provide school-based mental health services to Medi-Cal eligible children. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $2,204,385.09 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 6 May 20, 2014 3.16* Youth For Change (YFC) - YFC is a nonprofit organization that is licensed by the State of California to provide specialty mental health treatment and support services in the community. YFC specializes in community collaboration which supports the healing of children and families. Approval is requested for an agreement with YFC to provide mental health services to Medi-Cal eligible children within Butte County. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $3,149,784.49 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. CHIEF ADMINISTRATIVE OFFICE 3.17* Submittal of a State Housing and Community Development (HCD) CALHOME Over-the- Counter Application - Each year, HCD allocates funds under the CALHOME General Program for Mortgage Assistance and Owner-Occupied Rehabilitation. This year, HCD published a Notice of Funding Availability (NOFA) for the CALHOME General Program. Eligible jurisdictions may submit applications to fund eligible activities, including Mortgage Assistance and Owner-Occupied Rehabilitation, under the NOFA. This year, the NOFA includes an over-the-counter set aside that will be exclusively for manufactured homes that require rehabilitation or allow first time home buyers to purchase. The over- the-counter applications are submitted separately from the program applications and will be reviewed in the order they are received. County staff recommends submitting an over- the-counter application for $350,000 for Owner-Occupied Housing rehabilitation for manufactured housing in the unincorporated areas of Butte County – action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.18* Fiscal Year 2014 Emergency Management Performance Grant - The Butte County Operational Area has been allocated $171,844 by the California Office of Emergency Services through the FY 2014 Emergency Management Performance Grant Program to support activities that contribute to the mitigation, prevention, preparation, response and recovery from emergencies and disasters whether natural or man-made. Participation in this grant requires a dollar for dollar match. This has been an on-going grant from the State that has been increasing in amount over the past several years. The grant and required matching is included in the FY 2014-15 Recommended Budget. Approval of the resolution authorizes the Emergency Services Officer to apply for the grant and also gives authorization to the Chief Administrative Officer, Deputy Administrative Officers and the Emergency Services Officer to sign grant documents – action requested - APPROVE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. EMPLOYMENT AND SOCIAL SERVICES 3.19* McWilliams Mailliard Technology Group (MMTG) - Approval is requested for an amendment with MMTG for the provision of the Aging and Adult Client Tracking System (AACTS). The system is used by the Department of Employment and Social Services (DESS) Adult Protective Services staff. MMTG is the provider of AACTS software, an automated elder care and dependent adult service system. The system facilitates the tracking and management of Adult Protective Services cases. The amendment extends the agreement by one fiscal year, through June 30, 2015. The amendment increases the maximum amount payable by $14,200 for a contract maximum not-to-exceed $27,300 ($13,100 for FY 2013-14 and $14,200 for FY 2014-15) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 7 May 20, 2014 3.20* Amendment Two to the Agreement with the Alliance For Workforce Development (AFWD) - Approval is requested for an amendment with the AFWD for the provision of subsidized employment services to CalWORKs welfare to work participants. AFWD is a nonprofit agency that receives Federal Workforce Investment Act funds. AFWD develops and administers a subsidized employment program, which provides participants with work experience, employment "soft skills,” and strategies to assist them in transitioning to unsubsidized employment and achieving self-sufficiency. This agreement is being amended to provide greater incentives for employers to hire CalWORKS participants in the subsidized employment program. The term of the agreement is July 1, 2013 through June 30, 2015, with a maximum payable amount of $1,859,796 (FY 2013-14, an increase of $60,000: $1,040,398 and FY 2014-15: $819,398) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.21* Memorandum of Understanding (MOU) with Butte County Department of Behavioral Health (BCDBH)- Approval is requested for an MOU with BCDBH to set forth the types and terms of services for eligible Medi-Cal wraparound services between the DESS and the BCBH. The purpose of this MOU is to ensure mental health services are available for youth in the SB 163 Wraparound Program. The term of the agreement is July 1, 2014 through June 30, 2017 with a maximum payable amount of $300,000 ($100,000 for FY 2014-15; $100,000 for FY 2015-16; $100,000 for FY 2016-17) – action requested - APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.22* Agreement Between DESS and California SAWS Consortium (C-IV) Joint Powers Authority - Approval is requested for an agreement with the California SAWS Consortium (C-IV) Joint Powers Authority for the purchase of C-IV computers, scanners, workstations and ongoing production maintenance. C-IV is the case management system for CalWORKS and eligibility applicants. This agreement will allow eligibility trainees the ability to use all aspects of the C-IV system including scanning documents. The term of the agreement is June 1, 2014 through October 31, 2019 with a maximum financial obligation of $85,729 ($74,468 for FY 2013-14; $2,079 for FY 2014-15; $2,079 for FY 2015-16; $2,079 for FY 2016-17; $2,079 for FY 2017-18; $2,079 for FY 2018-19; and $866 for FY 2019-20) – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.23* Agreement with the Child Abuse Prevention Council of Butte County - Approval is requested to enter into an agreement with the Child Abuse Prevention Council of Butte County for the provision of community child abuse prevention, intervention and education activities. Established in 1975 and designated by the Board of Supervisors in June 1989 as the Child Abuse Prevention Council of Butte County, the Council consists of individuals from public and private agencies as well as community members. Its objectives are to increase public awareness of child abuse and neglect, strengthen families and provide education and professional training. The term of this agreement is July 1, 2014 through June 30, 2017 with a maximum amount of $52,000 per fiscal year. The contract maximum shall not exceed $156,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 8 May 20, 2014 3.24* Amendment One to the Agreement with Care Access Silicon Valley - Approval is requested for an amendment with Care Access Silicon Valley to provide computer application services. Care Access provides a web portal to the Aging and Adult Client Tracking System (AACTS). This is the case management system used by the Department of Employment and Social Services Adult Protective Services staff. The term of the agreement shall be extended for two fiscal years, through June 30, 2016. The amendment increases the maximum amount payable by $14,400 for a contract maximum not to exceed $33,950 ($4,250 for FY 2011-12; $7,140 for FY 2012-13; $8,160 for FY 2013-14; $7,200 for FY 2014-15; and $7,200 for FY 2015-16) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.25* Amendment Two to Agreement with Counseling Solutions - Approval is requested for an amendment with Counseling Solutions to provide parent education and counseling to parents and families in the child welfare system. The amendment extends the term of the agreement through June 30, 2015 and adds $125,920 for a maximum payable amount of $361,920 – action requested - APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. 3.26* Amendment One to Agreement with Counseling Solutions - Approval is requested to amend the agreement with Counseling Solutions to provide the Supporting Our Families' Transition (SOFT) Program to parents and families in the child welfare system. This program provides advanced parenting classes and in-home parent coaching and support to families as they transition from family reunification to family maintenance. The amendment extends the term of the agreement through June 30, 2015 and adds $205,008 for FY 2014-15 for a maximum payable amount of $615,024 – action requested - APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.27* Amendment One to Agreement with Northern California Youth and Family Program - Approval is requested for an amendment with Northern California Youth and Family Programs for the provision of independent living services. The amendment extends the term for six months to ensure continued services to youth and allow time for a new solicitation to be completed upon expiration of this amended agreement. The independent living program assists foster youth in Butte County, ages 16 to 21, by providing resources and skill development to enable these young adults to succeed in their daily living after they leave foster care. Northern California Youth and Family Programs have been providing independent living services to Butte County youth since 1996. The amendment extends the term of the agreement through December 31, 2014 and adds $113,640 for FY 2014-15, with a maximum amount of $795,480 – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 9 May 20, 2014 3.28* Memorandum of Understanding (MOU) between the Department of Employment and Social Services and the Department of Public Health - Approval is requested for an MOU between the Butte County Department of Employment and Social Services (DESS) and the Butte County Department of Public Health (BCDPH). BCDPH will provide a full-time Public Health Nurse to provide services to Adult Protective Services clients. The term of the MOU is July 1, 2014 through June 30, 2017, with a maximum amount payable of $348,000 ($116,000 for FY 2014-15, $116,000 for FY 2015-16 and $116,000 for FY 2016-17) – action requested - APPROVE THE MOU AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.29* Amendment Two to Agreement with Youth for Change - Approval is requested for an amendment with Youth for Change to provide facilitation services for family team meetings through the FARE (Facilitating All Resources Effectively) Program for families in the child welfare system. The amendment extends the term of the agreement through June 30, 2015 and increases the agreement by $244,332 for FY 2014-15 for a maximum payable amount of $651,552 – action requested - APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.30* Amendment Four to Agreement with Youth for Change - Approval is requested for an amendment with Youth for Change for the provision of SB 163 Wraparound Services. The amendment extends the term for six months to ensure continued services to youth and allow time for a new solicitation upon expiration of this amended agreement. SB 163 Wraparound Services provides comprehensive, collaborative treatment and support services to Butte County youth and their families. This amendment also reflects the increase in State and federal reimbursement rates for performing these services. The amendment extends the term of the agreement through December 31, 2014 and increases the agreement by $396,000 for FY 2014-15, with a maximum amount of $2,250,000 – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. GENERAL SERVICES 3.31* Introduction of an Ordinance Amending Butte County Code Chapter 51, "Contracts/Procurement Sunset Pilot Project" - On June 12, 2012, the Board of Supervisors approved the Contracts/Procurement Sunset Pilot Project and adopted Ordinance 4045 effective July 1, 2012, adding Chapter 51 to the Butte County Code of Ordinances to allow a pilot team of County staff members to develop and test improved contracts/procurement processes. Since that time, the error rate for contracts flowing through the new system for the participating County departments have plummeted which demonstrates success in the program. However, with turnover of the Contracts/Procurement Manager and with the effect of changes in processes and reimplementation of the County's computer-based applications, the final draft of the policies and procedures will not be complete before the Ordinance that established the Pilot Project sunsets on August 31, 2014. Staff is recommending that the Board amend Ordinance 51 to expire August 31, 2015, to allow more time for a controlled implementation that will ensure quality across the County – action requested - WAIVE THE FIRST READING OF THE ORDINANCE. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 10 May 20, 2014 HUMAN RESOURCES 3.32* Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance. These changes will increase the total allocations in the County by three (3) positions. The following are the sections of the Salary Ordinance to be amended: General Services: requests to add one (1) position of Project Manager, Capital Improvement. This position will help address a backlog of facility-related projects for the Department of Employment & Social Services (DESS). DESS will fund this position and there is no impact to the County General Fund. This change will increase the total allocations in the department by one (1) position. DESS: requests to add two (2) positions of Social Services Aide. As a result of the passage of Assembly Bill 74, which established the Family Stabilization Program as of January 1, 2014, DESS Employment Services is mandated to provide intensive case management and additional services to clients and their families who are experiencing a serious family crisis that prevents them from obtaining self-sufficiency. These Social Service Aide positions are needed to assist Employment Case Managers in providing the Family Stabilization Program Services. Funding for these positions is available in the Department's current budget and is included in the FY 2014-15 Recommended Budget. This change will increase the total allocations in the department by two (2) positions – action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PROBATION 3.33* Juvenile Accountability Block Grant Resolution - The Probation Department has been notified that grant funds in the amount of $34,764 are available from the U.S. Department of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) program. Disparate jurisdictions are required to submit joint applications for the aggregate of funds allocated under the JAG program. The City of Chico, the City of Oroville, and the County of Butte have been designated as a disparate jurisdiction which agreed to apply jointly for funding. The City of Chico will receive $21,023 of the allocation and the City of Oroville will receive $13,741 of the allocation. The County of Butte has deferred interest in the 2013 allocation, in order for the aforementioned cities to receive the maximum impact of the award – action requested - DELEGATE AUTHORITY TO THE CHIEF ADMINISTRATIVE OFFICER TO SIGN DOCUMENTS AND PERFORM OTHER ADMINISTRATIVE DUTIES TO EFFECTUATE THE MOU FOR THE JAG. PUBLIC HEALTH 3.34* Annual Public Health Solid Waste Assistance Grant Application Resolution - The California Department of Resources Recycling and Recovery (CalRecycle) is making available funds to support local solid waste landfill permit and inspection programs. The funds will be used in addition to solid waste permit fees and landfill tonnage fees to fund monthly landfill inspections and other solid waste program activities, including the investigation of illegal landfills. Grant funding also supports participation in local enforcement agency and CalRecycle coordination activities to assure program uniformity and compliance with applicable State regulatory requirements. This annual Local Enforcement Agency grant package provides approximately $18,000 to Butte County to support solid waste activities. As part of the grant application, the County is required to adopt a resolution providing authority for the Director of Environmental Health to apply and sign the grant application and other related documents for this annual grant cycle - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 11 May 20, 2014 3.35* Wastewater Advisory Committee and Technical Appeals Board Appointments - The Wastewater Advisory Committee (WAC) was established by the On-site Wastewater Systems Ordinance and by Board Resolution #10-042 to advise the Public Health Department on matters pertaining to on-site wastewater. The committee consists of 9 individuals who represent specific groups of on-site wastewater stakeholders. Individuals serve four year terms and are appointed by the Board. Requested is approval of the following appointments/re-appointments for 4 year terms with an effective date of June 1, 2014: 1) Appoint Bryan Cobb and Buddy Nottingham (alternate) (Operations, Monitoring and Maintenance Specialists); 2) Reappoint Lauralyn Lambert and Priscilla Rawlings (alternate) (Board of Realtors), Nick Weigel (Engineers Specializing in On-Site Wastewater Consulting), William Arnold (Septic Tank Pumpers/Manufacturers), Jan Hill (Registered Environmental Health Specialist), D.C. Jones and Doug Flesher (alternate) (Citizen-at-Large). The ordinance also establishes a Technical Appeals Board (TAB) to hear appeals to interpretations of the On-site Wastewater Systems Ordinance by the Environmental Health Director. The TAB consists of the following 3 members of the WAC: the Wastewater Advisory Committee Chair, a Civil Engineer and a non-engineer. Members are appointed by the Board to one year terms. The department requests the approval of the following appointments for one year terms with an effective date of June 1, 2014: Nick Weigel (WAC Chair), Wes Gilbert (Civil Engineer) and Jan Hill (non-engineer) – action requested - MAKE APPOINTMENTS AS REQUESTED ABOVE. SHERIFF- CORONER 3.36* Sober Living Environment for Alternative Custody Inmates - The Sheriff's Office released a Request for Proposal (RFP) for the services of a sober living environment for Alternative Custody Supervision (ACS) inmates and received 7 responses. Of the 7 responses, 3 were selected to provide services based on their facility, the services provided, and the cost. The Sheriff's Office has discovered that an obstacle to recovery for some ACS inmates is the lack of a stable housing environment free of drugs and alcohol. By offering select ACS inmates a sober living environment to enhance their recovery furthers the Sheriff's mission of reducing recidivism. The following three providers, all located in the City of Oroville, were selected: 1) Life Recover Ministries: Up to 10 beds at $550 per month per placement, maximum $198,000 for the three year contract term; 2) Northern California Treatment Center: Up to 10 beds at $550 per month per placement, maximum $198,000 for the three year contract term; and 3) Oroville Rescue Mission: Up to 7 beds at $525 per month per placement, maximum $132,300 for the three year contract term. All three contracts are for a term of May 20, 2014 through May 19, 2017. State AB109 funding is utilized to provide this service. The four providers that were not selected could not provide this level of service at this cost – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 12 May 20, 2014 3.37* California Forensics Medical Group Contract Extension - California Forensics Medical Group (CFMG) provides medical, dental, and psychiatric services to inmates in the Butte County Jail and wards housed in Butte County Juvenile Hall as required by law. The contract is set to expire June 30, 2014 and the Sheriff's Office and Probation Department are requesting a six-month extension in order to complete a thorough Request for Proposal process to assure best services and competitive pricing going forward. The six month extension set to expire December 31, 2014 increases the Sheriff's contract by $1,651,716 for a contract total of $9,888,485 for the term. The extension increases the Probation Department's contract by $196,354 for a contract total of $1,310,563 for the term – action requested - APPROVE AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. TREASURER/ TAX COLLECTOR 3.38* Letter of Support-Assembly Bill 2231 Senior Citizens and Disabled Citizens Property Tax Postponement Program - Assembly Bill 2231 (AB 2231-Gordon) would reinstate the Senior Citizens and Disabled Citizens Property Tax Postponement (PTP) Program, which was discontinued in 2009 due to the State's budget deficit. This program, administered by the State Controller, would once again allow low income seniors and disabled persons to postpone their property taxes. The State, in turn, would provide the funding to counties for those taxes and hold a lien on the property so that when the home is sold or transferred, the Controller would recover the cost of the loan with interest. The PTP program is a coordinated effort between the Treasurer-Tax Collector and the Assessor. AB 2231 is sponsored by the California Association of County Treasurer-Tax Collectors and is supported by the California Assessors Association and the Committee on Revenue and Taxation. Butte County's Assessor and Treasurer-Tax Collector support the PTP Program – action requested - APPROVE THE LETTER AND AUTHORIZE THE CHAIR TO SIGN. 3.39* Request for Relief from Accountability - In accordance with Government Code Section 29390, the Treasurer is requesting Relief from Accountability for three counterfeit bills totaling $210 received in FY 2013-14: $100 (detected September 27, 2013), $10 (detected October 17, 2013), and $100 (detected December 9, 2013). The department's in-house currency counting machines did not detect the bills as counterfeit. The currency was detected as counterfeit once it was delivered to U.S. Bank as part of the Department's daily cash shipments. In each instance, U.S. Bank notified the Department of the loss and completed a Counterfeit Note Report for the U.S. Secret Service. Because there is no way to trace the counterfeit bills back to the originating Departments, the Treasurer must take the loss. There is sufficient budget available to cover said loss in FY 2013-14 budgeted appropriations. The Department is currently testing and plans to purchase a more sophisticated cash counting machine with a higher success rate of identifying fraudulent bills and the ability to track fraudulent bills back to the depositor, thereby reducing liability concerns for the County. An investigation by the Auditor's Office found no evidence of fraud or gross negligence or any disregard of procedures or undue lack of care – action requested - GRANT RELIEF OF ACCOUNTABILITY IN THE AMOUNT OF $210. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 13 May 20, 2014 3.40* Introduction of an Ordinance Delegating Investment Authority to the Treasurer-Tax Collector - Pursuant to Government Code Sections 27000.1 and 53607, approval is requested for an ordinance which will delegate authority to invest or reinvest funds of the county and the funds of other depositors in the County Treasury to the Treasurer-Tax Collector. Government Code Section 53607 stipulates that this investment authority may be delegated for a one-year period and may be renewed annually, subject to review. The County Treasurer shall assume full responsibility for those transactions until the board of supervisors either revokes its delegation of authority, by ordinance, or decides not to renew the annual delegation. The delegation of investment authority will be considered annually in June concurrent with the Annual Statement of Investment Policy for the next fiscal year - action requested - WAIVE THE FIRST READING OF THE ORDINANCE. WATER AND RESOURCE CONSERVATION 3.41* Water Advisory Committee Appointment - Municipal Biggs At-Large - The Basin Management Objective ordinance (Chapter 33A of the Butte County Code) has provisions regarding the membership of the Water Advisory Committee (WAC) and how its members are appointed. The ordinance states that the WAC shall be appointed by the Board and be comprised of area-specific members with one (1) member appointed from each defined sub-inventory unit within the Sacramento Valley Groundwater Basin portion of the County; one at-large member from each of the five incorporated municipalities; one at- large member for each of the organized watershed groups; one at-large member from the environmental community; and one from the agricultural community. The City of Biggs is one of the five municipalities listed in the ordinance. In April 2012, Council member Michael Bottorff was appointed by the Biggs City Council as the representative to the WAC and James "Bo" Sheppard was specified as the alternate for a four-year appointment. Since Mr. Bottorff no longer serves on the City Council, James "Bo" Sheppard will replace him on the WAC – action requested - APPOINT JAMES "BO" SHEPPARD TO THE WATER ADVISORY COMMITTEE AS THE BIGGS AT-LARGE REPRESENTATIVE. OTHER DEPARTMENTS OR AGENCIES 3.42* Request for Reappointment to 3CORE Loan Administration Board - 3CORE submits a request for the reappointment of Board of Supervisors’ appointee, Carla Held, to the Loan Administration Board (term to end June 30, 2016) – action requested – MAKE APPOINTMENT. 4.00 REGULAR AGENDA 4.01* Boards, Commissions and Committees 1. Appointments to Listed Vacancies 2. Board Member/Committee Reports and Board Member Comments (Pursuant to CA State law, the Board is prohibited from taking action on any item not listed on the agenda.) 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03 Items Removed from the Consent Agenda for Board Consideration and Action. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 14 May 20, 2014 4.04* Resolution in Recognition of Sheriff Jerry W. Smith upon His Retirement after 36 Years of Service to the Citizens of Butte County – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff’s Office) 4.05* Successor MOU, Butte County Correctional Officers Association Supervisory Unit (BCCOA- Supervisory) and Resolution Amending the Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Correctional Officers Association Supervisory Unit (BCCOA-Supervisory) have met and conferred over a new Memorandum of Understanding (MOU). BCCOA-Supervisory has ratified the terms of the County’s offer for a new MOU that will supersede and replace the expired 2010-2013 MOU. Concurrent with the adoption of the MOU, "Section 57B-BCCOA Supervisory Unit Classifications" of the Salary Ordinance needs to be amended to reflect the wage increase (Effective 05/24/14-4.25%) that was negotiated with BCCOA-Supervisory and included in their MOU. This includes a 2% general wage increase plus a 2.25% wage increase in exchange for members picking up 3% portion of the Employer share of the CalPERS Pension. The new Salary Plan for BCCOA-Supervisory is attached to the resolution. The related Salary Schedule reflecting this wage increase is included with the next agenda item regarding the BCCOA-General Unit Successor MOU, since BCCOA-General and BCCOA- Supervisory salaries are reflected on the same Salary Schedule. The negotiated 2% increase for year two of the MOU will be brought back to the Board to be approved as a comprehensive change with the BCCOA-Supervisory Unit once the County receives the health insurance rates from CalPERS in June – action requested – 1) APPROVE MOU FOR THE BUTTE COUNTY CORRECTIONAL OFFICERS ASSOCIATION-SUPERVISORY UNIT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 4.06* Successor MOU, Butte County Correctional Officers Association General Unit (BCCOA- General) and Resolution Amending the Salary Ordinance - Over the past several months, the County and the bargaining team for the Butte County Correctional Officers’ Association General Unit (BCCOA-General) have met and conferred over a new Memorandum of Understanding (MOU). BCCOA-General has ratified the terms of the County’s offer for a new MOU that will supersede and replace the expired 2010-2013 MOU. Concurrent with the adoption of the MOU, "Section 57A-BCCOA General Unit Classifications" of the Salary Ordinance needs to be amended to reflect the wage increases (Effective 05/24/14 - 4.25% Safety; 2.825% Non Safety) that were negotiated with BCCOA-General and included in their MOU. This includes a 2% general wage increase plus a 2.25% (Safety) and a 0.825% (Non- Safety) wage increase in exchange for members picking up a 3% (Safety) and a 1% (Non- Safety) portion of the Employer share of the CalPERS Pension. As part of this change, the Salary Schedules reflecting these wage increases also need to be added to the Salary Ordinance. The new Salary Schedules will be titled “Reference N (Effective 05/24/14 - 4.25% Safety)", "Reference N (Effective 05/24/14 - 2.825% Non-Safety)". The negotiated 2% increase for year two of the MOU will be brought back to the Board to be approved once the County receives the health insurance rates from CalPERS in June. These rates will determine if the full 2% will be applied to wage or a combination of wage and health insurance premium contributions – action requested – 1) APPROVE MOU FOR THE BUTTE COUNTY CORRECTIONAL OFFICERS ASSOCIATION-GENERAL UNIT (BCCOA-GENERAL) AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 15 May 20, 2014 4.07* Introduction of Ordinance 44A Seeking Designation of Juvenile CAMP Beds Within Butte County Juvenile Hall - Pursuant to Welfare and Institutions Code 881, Butte County Probation is seeking a new Butte County Ordinance 44A establishing a CAMP program within Butte County Juvenile Hall. Specifically, Butte County Probation is seeking to designate 20 beds within Butte County Juvenile Hall as a CAMP program. Upon receipt of the required Ordinance, the Board of State Community Corrections will re-rate the capacity of Butte County Juvenile Hall to reflect 20 CAMP beds and 40 detention beds within the current 60 bed capacity. Establishment of CAMP beds will allow Butte County Probation to expand services provided to longer-term committed youth and/or to those youth who might otherwise be placed within various juvenile placements outside the home and community. Youth would be committed to the CAMP program and be provided increased educational opportunities, counseling programming, vocational training, transitional services, development of healthy lifestyles, and participate in community service projects. The ultimate goal is that youth, their families, and their community as a whole realize the long-term benefit of youth having re-engaged in a positive way with their families and communities. Establishment of CAMP beds will allow the department to apply for funding through the Juvenile Probation CAMP Funding allocations anticipated to be between $90,000-$144,000 yearly – action requested - WAIVE THE FIRST READING OF THE ORDINANCE. (Probation) 4.08* Financial Report for the Third Quarter of Fiscal Year 2013-14 - The Financial Report for the Third Quarter FY 2013-14 provides economic, expenditure, revenue, cash balance, long- term debt and summary information for the period ending March 31, 2014. The report includes tables and graphs of historical data to help provide context and demonstrate trends in the economy, expenses, revenues and balances. New to the report is additional information and graphs focused on the General Fund, the primary fund for general governmental and public safety operations – action requested - ACCEPT FOR INFORMATION. (Administration) 4.09* Butte County Seal Design - On February 25, 2014, the Board of Supervisors approved the Butte County Communication Strategy for 2014 and 2015. The purpose of the Strategy is to establish Butte County as open, responsive, and innovative when serving employees, the media, and the public. The Strategy includes four initiatives designed to coordinate communication efforts countywide in order to better serve and connect with internal and external audiences. Initiative #1 in the Butte County Communication Strategy says, "Promote Butte County’s open, responsive, and innovative service to the public." Promoting Butte County’s efforts as an open, responsive, and innovative local government increases public confidence and trust in Butte County. One of the action items supporting Initiative #1 is development of a Butte County Seal and Policy for Use of the Seal. Specifically the action item states, "Establish a new Seal that supports the brand image of Butte County. Establish a policy and design brief for use of the Seal for unified portrayal of County government." The item before the Board of Supervisors for consideration is a new Butte County Seal. Once the new Butte County Seal is established, staff will develop a Use Policy for the Seal. Staff recommends the Board of Supervisors select a color option for the new Butte County Seal: Option 1 - Orange or Option 2 - Blue, and direct staff to draft an ordinance adopting the new Butte County Seal and bring to the Board of Supervisors for consideration – action requested - PROVIDE DIRECTION TO STAFF. (Administration) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 16 May 20, 2014 5.00 PUBLIC HEARINGS AND TIMED ITEMS 9:30 A.M. 5.01* Butte County Employee Association, Local One Unit Modification Appeal - Butte County Employee Association, Local 1 (BCEA), has filed an appeal of the Human Resource Director/Employee Relations Officer’s determination regarding the petition filed by the United Public Employees of California, Local 792 (UPEC) to create a separate "Skilled Trades" bargaining unit. The Human Resource Director/Employee Relations Officer has approved this petition and BCEA has requested this matter be brought before the Board of Supervisors for a final determination – action requested - UPHOLD OR OVERTURN THE HUMAN RESOURCE DIRECTOR/EMPLOYEE RELATIONS OFFICER'S APPROVAL OF THE PETITION FILED BY UPEC TO CREATE A SEPARATE "PUBLIC WORKS" OR "SKILLED TRADES" BARGAINING UNIT. (Human Resources) RECESS Recess as the Butte County Board of Supervisors and convene as the In-Home Supportive Services Public Authority Board. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 17 May 20, 2014 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA MAY 20, 2014 1.00 CALL TO ORDER – Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. 2.00 CONSENT AGENDA 2.01* Pan American Life Insurance Group Contract Amendment - The IHSS Public Authority Board is requested to approve an amendment to the contract with Pan American Life Insurance Group for medical benefits for IHSS employees. The amendment extends the contract one year, to May 31, 2015, for the same annual cost as previous years ($1,770,300). In addition, the amendment extinguishes the Exhibit B PanaMed Benefit Description and is replaced by Amendment #2 Exhibit B, Adoption and Participation Agreement, attached and incorporated herein by this reference, as well as Exhibit C, which includes the Group Hospital Indemnity Application, Group Benefit Selection, and Agent’s Statement – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN, SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER 3.00 REGULAR AGENDA (No Items) 4.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board is prohibited from taking actions on any item not listed on the agenda. 5.00 CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATOR: CATHI GRAMS, JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATION: CUHW (This closed session item will be held contemporaneously with the Board of Supervisors closed session) ADJOURNMENT Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 18 May 20, 2014 6.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7.00 CLOSED SESSION 7.01 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA; DSA - MANAGEMENT/SUPERVISORY UNIT; DSA- GENERAL UNIT; BCCOA - SUPERVISORY UNIT; BCCOA - GENERAL UNIT; CONFIDENTIAL UNIT; PPOA - MANAGEMENT UNIT; NON-REPRESENTED UNIT (This closed session item will be held contemporaneously with the In-Home Supportive Services closed session) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – MAY 20, 2014 PAGE 19 May 20, 2014 Information and Procedures Concerning the Agenda and Conduct of the Board of Supervisors Meetings Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob. Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been provided to the Board of Supervisors members to explain that item. Agenda Format and Meeting Order: The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administrative Office 25 County Center Drive, Suite 200, Oroville, CA 95965 530-538-7631 www.buttecounty.net/cob