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HomeMy WebLinkAboutA061014BUTTE COUNTY BOARD OF SUPERVISORS AGENDA June 10, 2014 County Supervisors Bill Connelly, District 1 Larry Wahl, District 2 Maureen Kirk, District 3 Steve Lambert, District 4 Doug Teeter, District 5 Paul Hahn, Chief Administrative Officer and Clerk of the Board Bruce S. Alpert, County Counsel BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 1 June 10, 2014 Butte County Department Heads Agricultural Commissioner Richard Price Assessor* Fred Holland Auditor-Controller* Dave Houser Behavioral Health Director Dorian Kittrell Chief Administrative Officer Paul Hahn Chief Probation Officer Steve Bordin Child Support Services Director Sharon A. Stone Clerk-Recorder-Registrar of Voters* Candace Grubbs County Counsel Bruce S. Alpert Development Services Director Tim Snellings District Attorney* Mike Ramsey Employment and Social Services Director Cathi Grams Farm, Home & 4-H Advisory Joseph Connell Fire Chief (Interim) Greg McFadden General Services Director Grant Hunsicker Human Resources Director Brian Ring Information Systems Director (Interim) Art Robison Library Director Melanie Lightbody Public Health Director Cathy Raevsky Public Works Director Mike Crump Sheriff-Coroner* Kory Honea Treasurer-Tax Collector* Peggy Moak Water and Resource Conservation Paul H. Gosselin * Elected Official BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 2 June 10, 2014 9:00 A.M. 1.00 CALL TO ORDER 1.01 Call to Order - Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 1.02 Pledge of Allegiance to the Flag of the United States of America. 1.03 Observation of a Moment of Silence. 2.00 CORRECTIONS AND/OR CHANGES TO THE AGENDA. 3.00 CONSENT AGENDA AGRICULTURE 3.01* Transfer of Funds to Purchase Capital Asset - Board approval is requested to increase the capital asset purchase authority approved in the 2013-14 budget by $2,800 to complete the purchase of a pickup truck. The department was authorized to purchase a total of two vehicles in the fiscal year (FY) 2013-14 budget, but increases in costs resulted in the need to increase the purchase authority by $2,800 to complete the purchase of the second vehicle. Board approval is also requested for a transfer of $2,800 between budget line items to provide the needed funding. The total purchase of the vehicle will be approximately $26,000. The vehicle will be utilized by the department to carry out day-to- day activities – action requested - AUTHORIZE INCREASE IN CAPITAL ASSET PURCHASE AUTHORITY FOR A VEHICLE BY $2,800 AND APPROVE BUDGET ADJUSTMENT. AUDITOR- CONTROLLER 3.02* Unclaimed Property Tax Refunds - Revenue and Taxation Code Sections 5096-5108 provide legal authority and direction regarding property tax refunds. Section 5097 outlines the conditions under which refunds may be made. Section 5102 specifically addresses unclaimed amounts by stating: "If any payment may be refunded under this article and no claim is filed within the time allowed, the payment may be transferred to the County General Fund on order of the Board Of Supervisors." The Auditor-Controller has verified that $34,862.22 in refunds identified meet the requirements prescribed by Revenue and Taxation Code Sections 5096-5108 and request that the amount be transferred to the Auditor-Controller budget unit in the General Fund – action requested - AUTHORIZE TRANSFER OF UNCLAIMED AMOUNTS TO THE GENERAL FUND. BEHAVIORAL HEALTH 3.03* Aurora Behavioral Healthcare (Aurora) - Santa Rosa, LLC - Aurora provides inpatient psychiatric hospitalization services. Approval is requested for an agreement with Aurora to provide inpatient psychiatric services for clients referred by Butte County Department of Behavioral Health (BCDBH). The term of this agreement is February 1, 2014 to June 30, 2014. Due to the lack of local placement options, Behavioral Health staff found that Aurora has available beds needed for emergency client placements. The maximum financial obligation under this agreement shall not exceed $250,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 3 June 10, 2014 3.04* California Psychiatric Transitions, Inc - California Psychiatric Transitions, Inc. (CPT) operates mental health rehabilitation center facilities providing a structured program to assist clients with the development of skills necessary to transition from supervised care to independent living. Approval is requested for an agreement with CPT to provide 24- hour mental health rehabilitation center services. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $51,300 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. 3.05* Enloe Medical Center - Enloe Medical Center (EMC) maintains and operates a laboratory which is appropriately and adequately staffed and equipped to meet the requirements of the BCDBH. BCDBH clients are increasingly being seen in EMC's emergency room, waiting to receive needed lab work prior to admission to the BCDBH psychiatric health facility and crisis stabilization unit. This agreement was developed to help alleviate BCDBH traffic at the EMC by providing on-site laboratory services. Approval is requested for an agreement with EMC to provide phlebotomy services to BCDBH clients. The term of the agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation shall not exceed $33,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.06* LocumTenens.com, LLC - LocumTenens is a physician recruiting agency that provides psychiatrists for placement at hospitals and clinics on a short-term basis. Due to the shortage of psychiatrists, BCDBH uses LocumTenens to supply psychiatrists to work at Chico Adult Outpatient or other BCDBH sites as needed. Approval is requested for an agreement with Locum Tenens for the provision of psychiatric services. LocumTenens was one of several successful candidates of BCDBH's competitive solicitation for psychiatric services. The term of the agreement is July 1, 2014 through June 30, 2015. The financial obligation under this agreement shall not exceed $250,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.07* Registry of Physician Specialists - Registry of Physician Specialists (RPS) is a California based locum tenens medical corporation that was created in 1988 and provides primary care, specialty medical and mental health practitioners to primary care facilities, community clinics, hospitals, nursing centers and corrections facilities throughout the United States. Approval is requested for an agreement with RPS for the provision of psychiatric services. RPS was one of several successful candidates of Behavioral Health's competitive solicitation for psychiatric services. The term of the agreement is July 1, 2014 through June 30, 2015. The financial obligation under this agreement shall not exceed $250,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 4 June 10, 2014 3.08* RUSH Personnel Services, Inc - RUSH Personnel provides payroll services for BCDBH consumers who receive training and work experience through BCDBH offices in clerical, building maintenance, gardening, tutoring, or educating the community to lessen negative attitudes of community members regarding mental illness. All consumers under this program are supervised by BCDBH staff. Approval is requested for an agreement with Rush Personnel. The term of this agreement is July 1, 2014 through December 31, 2014. The maximum financial obligation under this agreement shall not exceed $55,000. BCDBH is preparing a competitive solicitation for the continued provision of these services effective January 1, 2015, with the intent to award an agreement to the successful provider(s) – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.09* St. Helena Hospital - Amendment B - St. Helena Hospital provides inpatient psychiatric hospitalization services. Approval is requested for an amendment with St. Helena Hospital to provide additional inpatient psychiatric services due to an increased number of client referrals. The term of this agreement will remain July 1, 2013 through June 30, 2014. The maximum financial obligation under this agreement shall not exceed $280,000 (this is an increase of $100,000) with no change to rates – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.10* Tri County Treatment - Tri County Treatment is a drug rehabilitation facility where persons suffering from chemical dependency can re-establish their lives in a structured, private live-in facility. Tri County Treatment specializes in residential short-term (30 days or less) and residential long-term (over 30 days) substance abuse treatment programs. Approval is requested for an agreement with Tri County Treatment to provide residential and alcohol/drug free housing for Butte County clients. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $34,543.50 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. 3.11* Victor Treatment Centers, Inc - Victor Treatment Centers, Inc. (VTC) provides a living environment for severely emotionally disturbed children, ages 8 through 18, who are not able to succeed in family situations, foster homes, group homes, and/or lower levels of care. The youth served by VTC have significant mental, behavioral and/or emotional disorders that result in the need for 24-hour supervision in conjunction with intensive mental health services. Approval is requested for an agreement with VTC to provide mental health services to Butte County youth who meet the standards of medical necessity. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $32,997.65 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 5 June 10, 2014 3.12* Willow Glen Care Center - Willow Glen Care Center operates residential care facilities providing a structured program to assist clients with the development of skills necessary to transition from supervised care to independent living. Approval is requested for an agreement with Willow Glen to provide 24-hour board and care services and mental health rehabilitation services. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $572,945 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.13* Youth For Change - 6th Street Center - Youth for Change (YFC) is a nonprofit organization that is licensed by the State of California to provide specialty mental health treatment and support services in the community. YFC specializes in community collaboration which supports the healing of children and families. Approval is requested for an agreement with YFC for the 6th Street Center. This center assists transitional aged youth who are homeless or at risk of becoming homeless as a result of crises such as conflict at home, trouble at school, mental health issues, exposure to domestic violence, physical and sexual abuse. YFC provides outreach and engagement, client support services, and mental health services to youth. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $460,700.14 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.14* Youth For Change – African American Family Cultural Center (AAFCC) - Youth for Change (YFC) is a nonprofit organization that is licensed by the State of California to provide specialty mental health treatment and support services in the community. YFC specializes in community collaboration which supports the healing of children and families. Approval is requested for an agreement with YFC to provide an African American Family Cultural Center in the Southside area of Oroville. The term of this agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $300,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. CHIEF ADMINISTRATIVE OFFICE 3.15* Amendment One to York Risk Services Group, Inc. Contract - York Risk Services Group, Inc. currently administers Butte County's Workers' Compensation Program. York Risk Services Group, Inc., referred to as a third party administrator (TPA), carries out the day-to-day claims management activities and ensures all claims reporting and legal requirements are met. This includes such activities as: investigating claims, adjusting and settling claims, maintaining claim documentation, monitoring defense plans and costs for litigated claim, reporting claims to the County's excess insurer (i.e. CSAC- Excess Insurance Authority), and maintaining an automated claims reporting system. Approval is requested for an amendment to the agreement with York Risk Services Group, Inc. for Workers’ Compensation third party administration services. The amendment extends the term of the agreement through June 30, 2015 with an annual administration fee not to exceed $180,330 – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 6 June 10, 2014 3.16* Amendment One to Northern Valley Claims and Investigative Services Contract - Approval is requested for an amendment to the contract with Robert Cregan of Northern Valley Claims and Investigative Services for investigating General Liability claims filed against the County. Investigations are conducted on an as requested basis and then billed according to "time and expense," not to exceed $33,000. The amendment extends the term of the agreement through June 30, 2015 with no additional costs. All other terms and conditions remain the same – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.17* Intergovernmental Agency Agreement with Regional Housing Authority of Sutter and Nevada Counties - The State Housing and Community Development Department (HCD) allows jurisdictions to enter into agreements with Subrecipients to execute HCD funded activities on the jurisdiction’s behalf. A Subrecipient, per HCD, is a governmental non- profit, private non-profit, or private for-profit agency, which meets certain State guidelines. On September 1, 2007, Butte County entered into a Master Subrecipient Agreement with the Regional Housing Authority of Sutter and Nevada Counties (Housing Authority) to administer the County’s Housing Assistance program. Over the years, the County has amended the Master Subrecipient Agreement for new grants and programs. On January 22, 2014, an amendment to the Disaster Recovery Initiative (DRI) grant contract between Butte County and HCD was executed to extend the completion date for DRI grant activities from March 31, 2014 to December 31, 2014, which then required an amendment to the Subrecipient Agreement with the Housing Authority. HCD has requested that the County use an Intergovernmental Agency Agreement instead of a Subrecipient Agreement with the Housing Authority to address the federal regulations that govern how the Housing Authority conducts accounting procedures. Staff recommends approving the new form of agreement with the Housing Authority for administration of the Housing Assistance program through December 31, 2014 to include the additional grant period. All terms and conditions remain the same as the existing Subrecipient Agreement with the exception of some references to the OMB Circular governing the accounting procedures for the Housing Authority – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR CONTROLLER. 3.18* Budget Adjustment 2011 Realignment - The Public Safety and Health and Human Services Realignment Fund (Fund 0055) is required by statute to receive all the revenues from the 2011 Realignment. Once the revenues are received in Fund 0055, they are transferred to the various operating departments, with Fund 0055 essentially providing a pass-through function. The $3,473,000 budget adjustments presented for consideration are necessary to provide sufficient appropriations to allow for the transfer of revenues received in Fund 0055 to the operating departments. Two factors contributed to the need for the budget adjustments. First, growth funds were received. Second, the revenue estimates included in the FY 2013-14 budget for some of the accounts in Fund 0055 are somewhat less than the current amount anticipated to be received. No additional appropriations are included at the department level, so additional revenue received will serve to increase fund balances and will be available to support the 2011 Realignment programs in future years – action requested - APPROVE BUDGET ADJUSTMENT (4/5 vote required). BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 7 June 10, 2014 3.19* Resolution Ordering Ordinance 4075 Regarding Cultivation of Medical Marijuana to the Voters at the November 4, 2014 General Election - On February 11, 2014, the Board of Supervisors adopted Ordinance 4075, amending Sections 34A-4, 34A-5 and 34A-8 of Chapter 34, entitled, "Restrictions on the Cultivation of Medical Marijuana" of the Butte County Code. On March 12, 2014, a referendum petition protesting adoption of the ordinance was filed with the Clerk of the Board and transmitted to the County Clerk- Recorder/Registrar of Voters. On April 9, 2014, the County Clerk Recorder/Registrar of Voters certified a sufficient number of signatures had been received on the referendum petition. On April 22, 2014, the Board approved submitting the ordinance to the voters of the County at the November 4, 2014 General Election. In order to place the issue on the November ballot, a resolution ordering the ordinance to be submitted to the voters and requesting consolidation of the issue with the General Election to be held November 4, 2014, must be adopted – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. CLERK - RECORDER 3.20* Resolution Increasing the County Clerk-Recorder/Elections Division Change Funds - The County Clerk-Recorder requests approval from the Board of Supervisors for a resolution increasing the department's Change Funds from $650 to $700 (Clerk-Recorder $600; Elections $100). There are a total of five (5) cash drawers. The $50 increase is for the Elections Division as the current Change Funds are insufficient to handle the daily volume of cash transactions. The Change Funds are established and increased pursuant to provisions of Government Code §29320, et. seq. The request is supported by the Auditor- Controller – action requested - APPROVE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.21* DFM Associates Contract Amendment for EiMS - EiMS is the Election Division's Information Management System, a software package that automates the County Registrar of Voters' office. The current contract with DFM Associates expires on June 30, 2014, and the amendment extends the contract term to June 30, 2017 with fees totaling $6,710.33 per month for FY 2014-15. All other terms and conditions remain the same – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNCIL AND AUDITOR-CONTROLLER. 3.22* Amendment Three to Agreement with RUSH Personnel Services Inc. - The County Clerk- Recorder/Registrar of Voters currently uses RUSH Personnel Services Inc. to provide seasonal, part-time staff for limited durations of time based upon department needs. In order for services to continue without interruption, the County Clerk-Recorder/Registrar of Voters requests the approval of an amendment to the contract with RUSH Personnel Services, Inc. that extends the services from June 30, 2014 to June 30, 2017 and increases the contract price by $180,000, for a revised contract price of $275,000. This amendment allows the department to complete the historical document restoration project, which includes the documenting and cataloging of historical documents and the moving of these documents into the new Hall of Records – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 8 June 10, 2014 COUNTY COUNSEL 3.23* Amendment to Agreement to Retain Attorney Services - David Kennedy - Approval is requested for an amendment to agreement to retain attorney services between the County of Butte and David Kennedy for services performed relating to the Children's Services Division. This amendment extends the term of this agreement to June 30, 2016 with no increase in rates – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL. DEVELOPMENT SERVICES 3.24* Request to Combine and Increase Development Services Change Fund - Approval is requested for a resolution that combines the two (2) existing change funds (Building Inspection-$75 and Planning-$50) to one change fund in the Development Services Department. The Building and Planning budget units were combined into one budget unit several years ago but the change funds were not combined at that time. The department also requests an increase in the combined change funds from $125 to $300. The existing amount is insufficient to allow for change required when applicants pay in cash. This modest increase should reduce, if not stop, the need to close down cash transactions during the work day while staff obtains smaller bills from the Treasurer’s Office. The change funds are established and increased pursuant to provisions of Government Code §29320, et. seq – action requested - APPROVE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. DISTRICT ATTORNEY 3.25* Resolution Recognizing Bruce A. Wristen Upon his Retirement from Butte County - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. EMPLOYMENT AND SOCIAL SERVICES 3.26* Catalyst Domestic Violence Services for the Provision of Domestic Violence Prevention and Support Services - Approval is requested for an agreement with Catalyst Domestic Violence Services for the provision of domestic violence prevention and support services. Catalyst will provide intervention services, community education and promotion of healthy relationships. Catalyst will also provide a 24-hour safe shelter to victims of domestic violence and their children. The term of the agreement is July 1, 2014 through June 30, 2016 with a maximum amount of $40,008 per fiscal year. The contract maximum shall not exceed $80,016 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. 3.27* University of California, Davis - Approval is requested for an agreement with the University of California, Davis (UCD) for the provision of 22 units of training to various programs and divisions of the department. One training unit is equivalent to six (6) hours of on-site training. UCD will provide needs assessment, curriculum planning and classroom training which includes instructional materials, post evaluation assessment and feedback. The department will provide training facilities, audio-visual equipment and on- site coordination of training. The term of the agreement is July 1, 2014 through June 30, 2015. The maximum amount payable for the agreement is $78,210 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 9 June 10, 2014 GENERAL SERVICES 3.28* Resolution Amending Resolution 95-158 Reducing the Purchasing Petty Cash Revolving Fund - The Board of Supervisors adopted Resolution 95-158 on November 28, 1995, increasing the Purchasing Petty Cash Revolving Fund from $5,000 to $10,000 to facilitate cash purchases being made through local suppliers who would not accept Butte County purchase orders or establish charge accounts. In recent years, the greater willingness of local suppliers to extend credit to the County due to improved payment processing, combined with the establishment and use of a countywide Procurement Card system, has reduced the demand on the Purchasing Petty Cash Revolving Fund. Staff recommends that the Board adopt a resolution reducing the amount in the Petty Cash Revolving Fund and direct the General Services Director to write a $7,000 check from the Petty Cash Revolving Fund for deposit by the Auditor-Controller to reduce the Fund from $10,000 to $3,000 – action requested – 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) DIRECT THE DIRECTOR, GENERAL SERVICES TO WRITE A CHECK IN THE AMOUNT OF $7,000 FROM THE PURCHASING PETTY CASH REVOLVING FUND BANK ACCOUNT FOR DEPOSIT INTO THE COUNTY GENERAL FUND BY THE AUDITOR-CONTROLLER. 3.29* Adoption of an Ordinance Amending Butte County Code Chapter 51, "Contracts/Procurement Sunset Pilot Project" - On May 20, 2014, an amendment to Chapter 51 of the Butte County Code was brought before the Board to extend the sunset date of the Contracts/Procurement Sunset Pilot Project Ordinance to August 31, 2015. The extension provides for the completion of the training program and provides additional time to finalize the draft policies and procedures for Board consideration. Staff recommends that the Board adopt the amended Ordinance – action requested - ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. HUMAN RESOURCES 3.30* Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance. These changes will decrease the total allocations in the County by a 0.5 FTE. The following are the sections of the Salary Ordinance to be amended: Human Resources: The Human Resources department is requesting to change the following classifications contained in Reference M of the Salary Ordinance titled, “Classifications with Flat Rate Assignments” to reflect the minimum wage orders for 2014 (MW-2014) that were enacted by the California Legislature and signed by the Governor on September 25, 2013. This legislation increased the California minimum wage from $8.00 per hour to $9.00 per hour effective July 1, 2014 and to $10.00 per hour effective January 1, 2016: The current flat rate for Class Code 4176, Behavioral Health Peer Advocate is $8.00- $10.00 per hour. The new flat rate is $9.00-$11.00 per hour (effective 07/01/14) and $10.00-$12.00 per hour (effective 01/01/16). The current flat rate for Class Code 1150, Seasonal Election Worker is $8.00-$13.98 per hour. The new flat rate is $9.00-$14.98 per hour (effective 07/01/14) and $10.00-$15.98 per hour (effective 01/01/16). The current flat rate for Class Code 1119, Weights & Measures Inspector Aide is $8.00 per hour. The new flat rate is $9.00 per hour (effective 07/01/14) and $10.00 per hour (effective 01/01/16). BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 10 June 10, 2014 Currently, there are no incumbents in any of these classifications so there will be no fiscal impact to the County General Fund. These classifications are rarely used by departments and any future costs associated with these changes will be very minimal. The department is also requesting to delete the classifications of Mental Health Intern and File Clerk-Extra Help from Reference M of the Salary Ordinance titled, “Classifications with Flat Rate Assignments”. These classifications are currently vacant and are no longer needed in the County. Public Health: The Public Health Department is requesting to delete one (1) vacant position of Administrative Analyst, Senior/Administrative Analyst/Administrative Analyst, Associate and add a fifty percent (50%) position of Administrative Assistant, Senior/Administrative Assistant. After a review of the duties, tasks and workload, the department believes that this change will better meet their current and future needs. The position is one hundred percent (100%) covered by funds collected under the Proposition 10 tax on tobacco products that was approved by voters in 1998. This change will have no fiscal impact on either the Public Health Realignment Fund or the County General Fund. This change will decrease the total allocations in the department by a fifty percent (50%) position – action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.31* Amendment to Agreement with Managed Health Network (MHN) - The Managed Health Network (MHN) is the provider of the Butte County Employee Assistance Program, which has established a network of professional providers to render services for the benefit of Butte County employees and their dependents. The MHN has requested an amendment to the existing contract that includes: 1) "Section II - Duties of MHN", which will lead to enhanced services for employees and their dependents at no additional cost to the County and 2) "Section V - Term and Termination." All other provisions of the agreement shall remain the same. The term is July 1, 2014 through June 30, 2015 – action requested - APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR CONTROLLER. PUBLIC HEALTH 3.32* Women, Infants and Children (WIC) Federal FY 2014-15 Funding Application - The WIC program is a federally-funded program that provides supplemental nutritious foods to mothers, infants and young children. Services provided through the program include nutrition education and the provision of a voucher booklet containing coupons that can be exchanged for designated food items from authorized WIC food vendors. Participants must meet income guidelines and be a pregnant woman, new mother, infant or child under age five (5). The Public Health Department currently receives funding to participate in this program as a Local WIC Agency. As a Local WIC Agency, the department is required to submit a funding application to the State WIC program as part of the contract award process. The funding application is evaluated to determine if a local agency is qualified to administer the WIC program via a contract with the California Department of Public Health (CDPH). If approved, CDPH will provide approximately $1.4 million dollars to Butte County to continue providing WIC services for Federal FY 2014-15. As part of the funding application, the department requests that the Public Health Director be granted authority to sign any necessary documents required to be submitted with the funding application for Federal FY 2014-15 – action requested - AUTHORIZE PUBLIC HEALTH DIRECTOR TO SIGN NECESSARY DOCUMENTS RELATED TO WIC FUNDING APPLICATION FOR FEDERAL FY 2014-15. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 11 June 10, 2014 3.33* California Department of Public Health for the Childhood Lead Poisoning Prevention Program (CLPPP) - The California Department of Public Health has made funding available to the Public Health Department to cover public health prevention, education, and case management services directed towards the reduction of lead poisoning in Butte County. Case management services are provided to children within the County that have been exposed to lead poisoning from circumstances such as deteriorating paint in older homes, houses undergoing renovations, contamination of imported foods, toys, or take-home exposures from work sites. The term of the agreement is July 1, 2014 through June 30, 2017. The maximum financial obligation under the term of the agreement is $268,051 ($95,313 for FY 2014-15, $85,905 for FY 2015-16, and $86,833 for FY 2016-17) – action requested - APPROVE AGREEMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.34* Communicable Disease Solutions, Inc - Approval is requested for an agreement with Communicable Disease Solutions, Inc for FY 2014-15 for the oversight and management of the Public Health Laboratory. Under Communicable Disease Solutions, Inc., Greg Costo, who currently serves as laboratory director, will continue to serve in that capacity. The State requires certain education and experience requirements to operate a lab, and Greg Costo meets those requirements. The term of the proposed agreement is July 1, 2014 through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $90,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR CONTROLLER. PUBLIC WORKS 3.35* Skyway Highway Safety Improvement Program (HSIP) Safety Improvements - In 2011, the County was awarded a Federal Highway Administration (FHWA) HSIP Grant in the amount of $640,000, for the construction of traffic safety improvements on the four-lane separated arterial segment of Skyway from the Chico City limits to Paradise Town limits. While many roadways in the County have 55 MPH prima-facie speed limits per the California Vehicle Code, this 8-mile segment is the only roadway in the County that is posted for 55 MPH by County ordinance. It also has the highest traffic volumes and steepest grades for any major arterial roadway in the County. The average speeds on this road often exceed the speed limit which, when combined with driver inattention and curves, have lead to numerous run-off-the-road accidents resulting in injuries and fatalities. The project proposes to improve the safety of the road by installing raised thermoplastic rumble stripes along the roadway edge lines, more reflective striping and markers for night and inclement conditions, warning signs, and electronic driver feedback signs. The proposed work will also include milling and overlaying the asphalt pavement on two (2) significant segments of the uphill eastbound lanes at the top and bottom of the project. The current engineer's estimate for this work is $1,689,600 with $537,400 currently eligible through the HSIP grant and the remaining funded with Road Funds. Public Works is requesting authorization to advertise and solicit bids for the construction of the project – action requested – 1) APPROVE THE PROJECT; 2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADVERTISE AND SOLICIT BIDS FOR THE CONSTRUCTION OF THE PROJECT; AND 3) AUTHORIZE THE CHAIR AND DIRECTOR TO SIGN PLANS. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 12 June 10, 2014 3.36* Authorization to Award Project to the Lowest Responsive and Responsible Bidder for the Durham Dayton Highway Sidewalk Rehabilitation Project - County Project 44201-2014-1 - The Durham Dayton Highway Sidewalk Rehabilitation Project was authorized for advertisement at the May 6, 2014 Board of Supervisors meeting. The Public Works Department received a total of five bids for the project and opened them on May 29, 2014. The low bidder was Franklin Construction, Inc. of Chico, CA. The low bid amount was $46,631. The bid amount from Franklin Construction was 15.40% below the engineer’s estimate of $55,120 – action requested - AWARD THE CONTRACT TO THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER, FRANKLIN CONSTRUCTION, INC. OF CHICO, CA AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO EXECUTE SUBJECT TO REVIEW BY COUNTY COUNSEL. SHERIFF- CORONER 3.37* Recognition of Service - Resolution in recognition of Public Safety Dispatcher Randy Basner for his 25 years of service to the citizens of Butte County – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.38* Contract for Forensic Laboratory Services - The Sheriff's Office contracts for Coroner toxicology services with Central Valley Toxicology (CVT) located in Clovis, CA. CVT has a proven track record for quick processing time of less than seven (7) days and always meets the needs of the Sheriff's Office Coroner's Division. It is imperative that the Sheriff's Office maintain a close working relationship with the toxicologist as the Coroner and Chief Pathologist discuss and consult with the toxicologist as to case findings on a regular basis. The toxicologist must also present credible courtroom testimony, when necessary, and be recognized as an expert witness. Twenty counties located in central and northern California currently use CVT for their toxicology services – action requested - APPROVE AGREEMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.39* Search and Rescue Equipment Maintenance - On May 6, 2008, the Board of Supervisors, on behalf of the Butte County Sheriff's Office, accepted a 1995 Tucker Sno-Cat from PG&E. The Sno-Cat is strategically located in Butte Meadows, ready to respond during the winter months to remote area rescues and searches in nearby Jonesville, Inskip, and Philbrook Lake areas. It can also be transported elsewhere in Butte County during emergencies. The Sno-Cat is stocked with emergency food, first-aid, and survival gear necessary for rescuers and victims to spend the night in a snowstorm. Search and Rescue has provided maintenance to the Sno-Cat, as well as installing a VHF public safety radio and affixing their Butte County Sheriff Search and Rescue logo. Recently the Sno-Cat required extensive maintenance, which was performed at Butte County Public Works. The cost of the maintenance is $8,587. As the Sheriff's Office didn't anticipate this maintenance expense, the Sheriff is requesting Off-Highway Vehicle funds to reimburse the Sheriff's operating budget. The fees are collected from the allocation of Off-Highway License Fees pursuant to Vehicle Code Section 38240 – action requested - APPROVE BUDGET ADJUSTMENT (4/5 vote required). BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 13 June 10, 2014 TREASURER-TAX COLLECTOR 3.40* Adoption of an Ordinance Delegating Investment Authority to the Treasurer - On May 20, 2014, an ordinance amending Chapter 2-166, "Investment Authority", of the Butte County Code was presented to the Board to delegate investment authority to the Treasurer. Pursuant to Government Code Sections 27000.1 and 53607, the Board of Supervisors may delegate authority to invest or reinvest funds of the county, and the funds of other depositors in the County Treasury, to the Treasurer-Tax Collector. Government Code Section 53607 stipulates that this investment authority may be delegated for a one-year period and may be renewed annually, subject to review. The County Treasurer shall assume full responsibility for those transactions until the Board of Supervisors either revokes its delegation of authority, by ordinance, or decides not to renew the annual delegation. The delegation of investment authority will be considered annually in June concurrent with the Annual Statement of Investment Policy for the next fiscal year – action requested - ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. 3.41* Annual Statement of Investment Policy - Approval is requested, pursuant to Government Code Sections 27133 and 53601-53686, for the Annual Statement of Investment Policy which sets forth policies regarding the investment of surplus funds and funds under the custodianship of the Treasurer. There are no proposed changes to the policy for fiscal year 2014-15. The draft policy was reviewed by the Butte County Treasury Oversight Committee at its meeting of April 8, 2014. Upon Board approval, the Statement of Investment Policy will become effective July 1, 2014 – action requested - APPROVE ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2014-15. 3.42* Agreement with Loomis Armored US, LLC - The Butte County Treasurer-Tax Collector's Treasury Division contracts annually for armored transport services to securely transport daily currency and coin shipments to US Bank. The Department recently conducted a solicitation for a new multi-year agreement and selected Loomis Armored US, LLC (Loomis). Approval is requested for a new agreement with Loomis from June 10, 2014 to June 9, 2017 with a not-to-exceed total of $22,766.36 over the three-year period. Charges per year are as follows: Year 1 - $7,312.64 ($5,976 Service Fee, $836.64 Fuel, $500 Overages); Year 2 - $7,585.15 ($6,215.04 Service Fee, $870.11 Fuel, $500 Overages); Year 3 - $7,868.57 ($6,463.65 Service Fee, $904.92 Fuel, $500 Overages) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 14 June 10, 2014 3.43* Agreement to Sell Tax-Defaulted Property to the City of Biggs - The City of Biggs has submitted an application to purchase three vacant land parcels immediately adjacent to its jurisdiction through the Chapter 8/Agreement Sale process pursuant to Chapter 8, Part 6, Division I of the Revenue & Taxation Code. This type of sale is designed to allow eligible taxing agencies or nonprofit organizations the opportunity to purchase tax-defaulted property for the purpose of public benefit. The City of Biggs applied to purchase the properties for the construction and operation of a municipal wastewater facility necessary for public health and safety reasons. Approval is requested to execute three agreements to Purchase Tax-Defaulted Property and initiate the sale of three vacant land parcels to the City of Biggs. The following estimated purchase prices are based on completing the statutory approval and noticing requirements to finalize the sale in September 2014: 1) APN 022-140-009 - estimated purchase price: $98,880; 2) APN 022-140-010 - estimated purchase price: $122,426; APN 002-140-011 – estimated purchase price: $61,769 – action requested - APPROVE AGREEMENTS (3) AND AUTHORIZE THE CHAIR TO SIGN OTHER DEPARTMENTS AND AGENCIES 3.44* Resolution Designating the Friends of the Arts as the Local Partner for the California Arts Council’s State-Local Partnership Program - action requested – ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 4.00 REGULAR AGENDA 4.01* Boards, Commissions and Committees 1. Appointments to Listed Vacancies 2. Board Member/Committee Reports and Board Member Comments (Pursuant to CA State law, the Board is prohibited from taking action on any item not listed on the agenda.) 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03* General Plan Follow-Up and Implementation by Director of Development Services. 4.04* Acceptance of the Butte County Fiscal Year 2014-2015 Recommended Budget - The FY 2014-15 Recommended Budget serves as the basis for budget hearings on June 24, 2014 and as the authority for continuing County expenditures until the Adopted Budget is approved. Approval of the fiscal year Adopted Budget is scheduled for July 29, 2014. The Recommended Budget is the work product of many County employees in all twenty-three departments. The efforts and cooperation put forth by department heads and their staff resulted in a recommended spending plan that is both realistic and balanced. The Recommended Budget is located on the Butte County website at the following link: http://www.buttecounty.net/administration/FY14-15RecommendedBudget.aspx - action requested - 1) ACCEPT THE RECOMMENDED BUDGET FOR FISCAL YEAR 2014-2015 AS THE AUTHORITY FOR EXPENDITURES DURING PREPARATION OF THE FISCAL YEAR 2014-2015 ADOPTED BUDGET, AND AS THE BASIS FOR BUDGET HEARINGS; AND 2) SET THE PUBLIC HEARING TO CONSIDER THE RECOMMENDED BUDGET FOR TUESDAY, JUNE, 24, 2014, AT 1:00PM AND DIRECT THE CLERK OF THE BOARD TO PUBLISH A HEARING NOTICE PURSUANT TO GOVERNMENT CODE SECTION 29080. (Administration) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 15 June 10, 2014 4.05* Status Report on the Implementation of the Butte County Regional Economic Development Strategy - The Economic Development Element of General Plan 2030 included Action Item ED.A1.1, which calls for the creation of a countywide Economic Development Strategy. On January 25, 2011 the Board of Supervisors approved the Butte County Regional Economic Development Strategy which contained goals, initiatives, and action items to be attained during the period 2011-2013. On February 11, 2014 the Board of Supervisors approved a revision to the Strategy, extending the life of the Strategy through 2017 and adding additional action items to support the previously approved goals and initiatives. The approved action items support the following key initiatives: 1) Grow existing businesses, 2) Ensure Butte County is a competitive location for new investment, 3) Create a sustainable reputation for the county, and 4) Improve the coordination of regional economic development resources and efforts. Staff will provide a status report of the implementation of the Butte County Regional Economic Development Strategy - action requested - ACCEPT FOR INFORMATION. (Administration) 4.06* Comprehensive Economic Development Strategy (CEDS) Project Priority List 2014-15 - The Economic Development Administration (EDA) requires the 3CORE Economic Development District to complete the CEDS, in order to guide regional economic development efforts. 3CORE utilizes the CEDS to identify and prioritize public works and other economic development projects within the District for their member jurisdictions. Part of the CEDS document includes a list of priority economic development projects for each 3CORE member jurisdiction. “Priority A” projects include those projects that are proposed to move forward in the near term, “Priority B” projects include those that are proposed to move forward within the next five years, and “Priority C” projects include those projects that are likely to move forward sometime in the future. Taking into consideration the EDA’s Investment Guidelines, and the 2013-14 approved Butte County CEDS priority project list, staff is recommending a 2014-15 priority project list for approval. When developing the priority project list, staff took into consideration the General Plan 2030 document, the County’s Capital Improvement Program, and the Butte County Regional Economic Development Strategy. Once approved, 3CORE will work with the County to pursue funding to assist in meeting the County’s project priority goals – action requested - APPROVE THE COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY 2014-15 PRIORITY PROJECT LIST AND DIRECT STAFF TO FORWARD TO 3CORE FOR INCLUSION INTO THE CEDS DOCUMENT. (Administration) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 16 June 10, 2014 4.07* Butte County Hall of Records USDA Loan Requirements and Contract Award - The Butte County Hall of Records has been a component of the County's Capital Improvement Program since 2010. On November 8, 2011, the Board of Supervisors approved submittal of a pre-application to the United States Department of Agriculture (USDA) for a loan. On February 14, 2012 the Board authorized the General Services Director to close escrow on the property for the Hall of Records. The USDA approved the County's pre-application and in April 2012 the Board of Supervisors authorized submission of a full loan application, which was approved by the USDA in July 2012. The County's Debt Advisory Committee certified that the proposed financing is in compliance with the requirements of the County of Butte Debt Management Guidelines and Procedures. The design effort for the Butte County Hall of Records has spanned years, and the County conducted two formal solicitations and an in-depth redesign process to ensure the project remains within budget. Staff now recommends that the Board approve the necessary resolutions regarding the USDA loan, approve the plans and specifications, and award the construction contract to BCM Construction Company, Inc. in the amount of $7,199,000. Funding for the project is included in the current year budget and the FY 2014-15 Recommended Budget – action requested – 1) ADOPT RESOLUTIONS (2) AND AUTHORIZE THE CHAIR TO SIGN; 2) APPROVE PLANS AND SPECIFICATIONS; 3) AWARD THE CONSTRUCTION CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; AND 4) APPOINT THE GENERAL SERVICES DIRECTOR AS THE OFFICER OF THE PROJECT. (Administration/General Services) 4.08* Award of Contract; Concow Road Rehabilitation Project - Highway 70 to Rim Road - This request is for award of the rehabilitation of Concow Road from Highway 70 to Rim Road. In 2011 the County was awarded a Disaster Recovery Initiative Grant, for the Concow area, through the Community Development Block Grant program (CDBG). This grant will provide for certain road repairs and other safety enhancement to Concow Road that will provide for safer ingress and egress in the event of future emergencies. The project will widen the road in specific locations; repair failed sections of the roadway; pave the approaches to adjoining roads and driveways; provide various roadside appurtenances such as guardrails, signs, markings and drainage facilities. Concow Road from the intersection of Highway 70 to the end of the pavement will then be chip sealed. The project will also make improvements to the gravel portion of Concow Road up to the intersection of Rim Road which will include adding material, as well as out sloping installing water bars. The engineer’s estimate is difficult for this type of work, but it is estimated to be between $2,000,000 and $2,500,000. The project was advertised beginning May 13, 2014 and bids will be opened on June 5, 2014. Public Works staff will review the bids, determine the lowest responsible and responsive bidder and prepare a staff report, with the results to be presented to the Board at the June 10, 2014 Board of Supervisors meeting with a recommendation for award of a contact – action requested - 1) ADOPT THE PLANS AND SPECIFICATIONS FOR THE PROJECT; 2) AWARD THE CONTRACT TO THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER AS RECOMMENDED AND PRESENTED TO THE BOARD; AND 3) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO EXECUTE THE CONTRACT SUBJECT TO REVIEW BY COUNTY COUNSEL. (Public Works) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 17 June 10, 2014 4.09* Proposed Initiative Measure to Enact Voter Approved County Ordinance on Marijuana Cultivation - California Elections Code section 9101 requires that the Board of Supervisors consider proposed ordinances when an initiative petition is filed with the county elections official and signed by not less than the number of voters specified in the article for county initiatives. To be valid, an initiative petition must be signed by 10% of the entire votes cast within the county for all candidates for Governor at the last gubernatorial election (November 2, 2010). On May 6, 2014 a proposed county-wide initiative titled: Initiative Measure to Enact Voter Approved County Ordinance on Marijuana Cultivation, was filed with the County. The County Clerk-Recorder verified that there are sufficient valid signatures on this petition, as set forth in the certification to signature verification. Pursuant to Elections Code section 9118, the Board shall do one of the following: 1) Adopt the ordinance without alteration at the regular meeting at which the certification of the petition is presented, or within 10 days after it is presented; 2) Submit the ordinance, without alteration, to the voters pursuant to subdivision (b) of section 1405, at the next statewide election occurring not less than 88 days after the date of the Board of Supervisor's order to call election; 3) Order a report pursuant to section 9111. Once a section 9111 report is presented to the Board, they shall either adopt the ordinance within 10 days or order an election. If the Board directs the ordinance to be submitted to the voters, the Department will return to the Board at the next meeting, with the appropriate resolution – action requested – ACCEPT THE CERTIFICATION OF SUFFICIENCY; AND 1) PASS THE ORDINANCE, WITHOUT ALTERATION; OR 2) DIRECT STAFF TO PREPARE A RESOLUTION TO PLACE THE PROPOSED ORDINANCE ON THE NOVEMBER 4, 2014 GENERAL ELECTION BALLOT; OR 3) REQUEST A REPORT PURSUANT TO SECTION 9111 OF THE CALIFORNIA ELECTIONS CODE. (Clerk Recorder) 5.00 PUBLIC HEARINGS AND TIMED ITEMS 9:30 A.M. 5.01* Timed Item - Consideration of Declaration of Withdrawal from the State of California - At its April 22, 2014 meeting, the Board of Supervisors received information from interested parties regarding a proposal for certain northern California counties to withdraw from the State of California and create the State of Jefferson. The Board directed staff to place the Declaration of Withdrawal on the first agenda in June for Board consideration – action requested - CONSIDER THE DECLARATION TO THE CALIFORNIA STATE LEGISLATURE SUPPORTING THE WITHDRAWAL OF BUTTE COUNTY FROM THE STATE OF CALIFORNIA AND, IF APPROVED, PROVIDE DIRECTION TO STAFF AND AUTHORIZE THE CHAIR TO SIGN. (Administration) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 18 June 10, 2014 10:45 A.M. 5.02* Public Hearing - Application for Outdoor Festival License, River Reflections RV Park & Campground – (RFD14-0010) - George Francis has submitted an application for an Outdoor Festival License per Chapter 12, Article III. Outdoor Festivals (Butte County Code Sections 12-25 through 12-33). The festival is proposed to be for two days (Saturday and Sunday, July 19 and 20, 2014), from 8:00 a.m. to 1:00 a.m., and proposes to have up to 3,000 spectators, participants and other attendees per day. Limited on-site camping and RV spaces are available. Parking is proposed both on site and off site on a parcel to the south (035-480-077). The festival site will be on parcels (APN 035-480-071, 069 & 067), totaling approximately 18.37 acres. The parcels are located on the west side of Pacific Heights Road, at the River Reflections RV Park & Campground (4360 Pacific Heights Road, Oroville). The Development Services Department has completed an environmental review of the application, completed a site visit and determined that since no permanent structures will be built and only normal seasonal clearing of grass areas will occur, the project is categorically exempt from the California Environmental Quality Act, per Section 15304 (e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals, etc." The festival application was circulated to affected County departments and other agencies for their comments and requirements. Recommended festival requirements (conditions) are included in the staff report – action requested – 1) FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(E) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; AND 2) APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL PERMIT (RFD14-0010), SUBJECT TO THE CONDITIONS INCLUDED IN THE STAFF REPORT. (Development Services) 10:50 A.M. 5.03* Public Hearing - Adoption of Butte County General Plan Housing Element and Approval of Environmental Impact Report (EIR) Addendum - It is requested that the Board of Supervisors hold a public hearing regarding the adoption of the amended Butte County Housing Element and approve of an Environmental Impact Report (EIR) Addendum pursuant to the California Environmental Quality Act (CEQA). At this hearing, County staff and Housing Element consultant, PMC, will present the final Draft Housing Element to the Board. The Housing Element is part of the Butte County General Plan and is periodically amended in accordance with State law. The Housing Element consists of two documents: the Housing Needs Assessment, which analyzes the needs of residents of the unincorporated area through the eight-year planning period, and the Housing Policy Document that establishes policies and programs to help Butte County meet the needs identified in the Housing Needs Assessment. The Housing Element also establishes the Regional Housing Needs Allocation (RHNA) that specifies the number of units, by affordability level, that Butte County must plan to accommodate during its Housing Element planning period. The purpose of the current update effort is to address housing needs of the residents of the Unincorporated Area of Butte County for an effective planning period of June 15, 2014 through June 15, 2022. The public is encouraged to attend this public hearing and provide comment – action requested – 1) APPROVE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE THE RELATED EIR ADDENDUM. (Development Services) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 19 June 10, 2014 6.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. RECESS Recess as the Butte County Board of Supervisors and convene as the Butte County Public Facilities Financing Corporation. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 20 June 10, 2014 BUTTE COUNTY PUBLIC FACILITIES FINANCING CORPORATION AGENDA JUNE 10, 2014 1.00 CALL TO ORDER – Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. 2.00 CONSENT AGENDA (No Items) 3.00 REGULAR AGENDA 3.01* Resolution Regarding Certificates of Participation for the Butte County Hall of Records - On April 10, 2012, the Board of Supervisors approved submission of a loan application to the United States Department of Agriculture (USDA) for a loan in the amount of $8,000,000 to fund the construction of the Butte County Hall of Records. The County’s application was approved by the USDA on July 18, 2012. Under the USDA Community Facilities Direct Loan Program, the County will issue Certificates of Participation which will be purchased by the USDA at a cost of $8,000,000. The purchase proceeds will fund the costs of construction over the construction period. It is expected the County will issue the first Certificates of Participation in July 2014. To complete the process of issuing the Certificates of Participation, the Butte County Public Facilities Financing Corporation (BCPFFC) must approve the forms of the Property Lease, Lease Agreement, Trust Agreement, and Assignment Agreement and authorize the execution thereof – action requested - ADOPT RESOLUTION AND AUTHORIZE THE PRESIDENT TO SIGN. 4.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board is prohibited from taking actions on any item not listed on the agenda. 5.00 CLOSED SESSION (No items) ADJOURNMENT Adjourn as the Butte County Public Facilities Financing Corporation and convene as the In- Home Supportive Services Public Authority Board. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 21 June 10, 2014 IN HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA JUNE 10, 2014 1.00 CALL TO ORDER – Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. 2.00 CONSENT AGENDA 2.01* Adoption of FY 2014-15 Butte County In-Home Supportive Services (IHSS) Public Authority Administrative Budget - On February 12, 2002, the Butte County Board of Supervisors adopted Ordinance Number 3809 establishing the Butte County In-Home Supportive Services (IHSS) Public Authority. As a separate governmental entity, the IHSS Public Authority is required to approve its budget annually. Approval is requested for the IHSS Public Authority Board to adopt the $263,010 budget for FY 2014-15 – action requested - ADOPT THE FY 2014-15 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY ADMINISTRATIVE BUDGET. 3.00 REGULAR AGENDA (No Items) 4.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board is prohibited from taking actions on any item not listed on the agenda. 5.00 CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATOR: CATHI GRAMS, JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATION: CUHW (This closed session item will be held contemporaneously with the Board of Supervisors closed session) ADJOURNMENT Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 22 June 10, 2014 7.00 CLOSED SESSION 7.01 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA; DSA - MANAGEMENT/SUPERVISORY UNIT; DSA- GENERAL UNIT; BCCOA - SUPERVISORY UNIT; BCCOA - GENERAL UNIT; CONFIDENTIAL UNIT; PPOA - MANAGEMENT UNIT; NON-REPRESENTED UNIT (This closed session item will be held contemporaneously with the In-Home Supportive Services closed session) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 10, 2014 PAGE 23 June 10, 2014 Information and Procedures Concerning the Agenda and Conduct of the Board of Supervisors Meetings Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob. Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been provided to the Board of Supervisors members to explain that item. Agenda Format and Meeting Order: The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administrative Office 25 County Center Drive, Suite 200, Oroville, CA 95965 530-538-7631 www.buttecounty.net/cob