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HomeMy WebLinkAboutA062414BUTTE COUNTY BOARD OF SUPERVISORS AGENDA June 24, 2014 County Supervisors Bill Connelly, District 1 Larry Wahl, District 2 Maureen Kirk, District 3 Steve Lambert, District 4 Doug Teeter, District 5 Paul Hahn, Chief Administrative Officer and Clerk of the Board Bruce S. Alpert, County Counsel BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 1 June 24, 2014 Butte County Department Heads Agricultural Commissioner Richard Price Assessor* Fred Holland Auditor-Controller* Dave Houser Behavioral Health Director Dorian Kittrell Chief Administrative Officer Paul Hahn Chief Probation Officer Steve Bordin Child Support Services Director Sharon A. Stone Clerk-Recorder-Registrar of Voters* Candace Grubbs County Counsel Bruce S. Alpert Development Services Director Tim Snellings District Attorney* Mike Ramsey Employment and Social Services Director Cathi Grams Farm, Home & 4-H Advisory Joseph Connell Fire Chief (Interim) Greg McFadden General Services Director Grant Hunsicker Human Resources Director Brian Ring Information Systems Director (Interim) Art Robison Library Director Melanie Lightbody Public Health Director Cathy Raevsky Public Works Director Mike Crump Sheriff-Coroner* Kory Honea Treasurer-Tax Collector* Peggy Moak Water and Resource Conservation Paul H. Gosselin * Elected Official BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 2 June 24, 2014 9:00 A.M. 1.00 CALL TO ORDER 1.01 Call to Order - Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 1.02 Pledge of Allegiance to the Flag of the United States of America. 1.03 Observation of a Moment of Silence. 2.00 CORRECTIONS AND/OR CHANGES TO THE AGENDA. 3.00 CONSENT AGENDA BEHAVIORAL HEALTH 3.01* Aegis Treatment Centers, LLC - Aegis Treatment Centers operates one of the largest networks of narcotic treatment programs, also known as opiate treatment programs, in the nation. Approval is requested for an agreement with Aegis Treatment Centers to provide narcotic replacement therapy and individual counseling services to Medi-Cal eligible clients. The term of this agreement is July 1, 2014 to June 30, 2015. The maximum financial obligation under this agreement shall not exceed $1,355,732.27 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.02* Caminar, Inc. – Approval is requested for an agreement with Caminar, Inc. to provide vocational rehabilitation services to Butte County clients who have displayed severe and persistent mental illness and/or alcohol and drug problems, and for property management services for Avenida Apartments in support of these services. The term of this agreement is July 1, 2014 to June 30, 2015. The Butte County Department of Behavioral Health (BCDBH) is preparing a competitive solicitation for the continued provision of the vocational rehabilitation services with the intent to award an agreement to the successful provider(s) effective January 1, 2015. Caminar will provide the vocational rehabilitation services under this agreement through December 31, 2014 and the property management services through June 30, 2015. The maximum financial obligation under this agreement shall not exceed $136,640 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 3 June 24, 2014 3.03* Chico Community Shelter Partnership - For over 13 years, the Chico Community Shelter Partnership has operated the Torres Community Shelter providing shelter and related social services to those experiencing homelessness in the community. Approval is requested for an agreement with Chico Community Shelter Partnership to provide peer- based services to homeless individuals through client support and mental health outreach services and to shelter guests experiencing mental illness. The term of this agreement is July 1, 2014 to June 30, 2015. The maximum financial obligation under this agreement shall not exceed $78,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER. 3.04* CSU, Chico Research Foundation (Foundation) – Passages - The Foundation is a private non-profit corporation that serves as an auxiliary of the California State University, Chico. Passages, a program supported by the Foundation, provides information and support services to older adults and their family caregivers experiencing significant emotional disturbances or serious mental illness. Approval is requested for an agreement with the Foundation to provide mental health services, support services and outreach/education to the older adult population in the Butte County area who are not currently receiving services. The term of this agreement is July 1, 2014 to June 30, 2015. The maximum financial obligation under this agreement shall not exceed $248,250 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.05* Esplanade Enterprises, Inc. dba Merit Medi-Trans 2013-14 - Esplanade Enterprises, Inc. provides non-emergency client transportation services for clients of BCDBH including 24- hour non-emergent client wheelchair van, gurney van, and caged car transportation to and from local hospitals, BCDBH’s psychiatric health facility, board and care facilities, mental health rehabilitation centers, and institutes for mental disease. Approval is requested for an amendment with Esplanade Enterprises to provide additional transportation services due to increased client need. The term of this agreement will remain July 1, 2013 through June 30, 2014. The maximum financial obligation under this agreement shall not exceed $317,050 (this is an increase of $47,050), with no change to rates – action requested - APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.06* Esplanade Enterprises, Inc. dba Merit Medi-Trans 2014-15 - Approval is requested for an agreement with Esplanade Enterprises, Inc. for transportation services for BCDBH clients. The term of this agreement is July 1, 2014 to June 30, 2015. The maximum financial obligation under this agreement shall not exceed $269,779 – action requested - APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 4 June 24, 2014 3.07* Feather River Tribal Health, Inc. (FRTH) - FRTH operates a licensed accredited California community clinic, providing health care and mental health services to local Native Americans and the general public. FRTH has psychiatrists, licensed clinical social workers, mental health therapists, and substance abuse counselors to assist children, adults, and families with mental health issues. Approval is requested for an agreement with FRTH to provide mental health services to full scope Medi-Cal children. The term of this agreement is July 1, 2014 to June 30, 2015. The maximum financial obligation under this agreement shall not exceed $165,444 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.08* Housing Authority of the County of Butte (HACB) - The mission of HACB is to assist low and moderate income families, seniors, and disabled individuals of Butte County to secure and maintain high quality, affordable housing. Approval is requested for an agreement with HACB for the provision of housing assistance for the Butte County homeless, mentally ill population. The term of this agreement is July 1, 2014 to June 30, 2015. The maximum financial obligation under this agreement shall not exceed $91,780 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.09* Jesus Center – The Jesus Center is part of a continuum of service providers that integrates individuals into the community from a life of isolation. Staff at the center ensure that food, shelter, and vocational rehabilitation are provided in a supportive environment for those in need of services. Approval is requested for an agreement with the Jesus Center to provide vocational rehabilitation services to Butte County clients seeking community employment. The term of this agreement is July 1, 2014 to December 31, 2014. BCDBH is preparing a competitive solicitation for the continued provision of these services, with the intent to award an agreement to the successful provider(s) effective January 1, 2015. The maximum financial obligation under this agreement shall not exceed $36,050 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.10* Northern Valley Catholic Social Service (NVCSS) - Mental Health Services - NVCSS provides mental health, housing, vocational and support services to individuals and families in California's Northern Sacramento Valley. Approval is requested for an agreement with NVCSS to provide mental health services to children in urban areas, rural communities, and multiple school districts within Butte County. The term of this agreement is July 1, 2014 to June 30, 2015. The maximum financial obligation under this agreement shall not exceed $1,842,443.88 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 5 June 24, 2014 3.11* Northern Valley Catholic Social Service (NVCSS) - Mental Health Services Act - Approval is requested for an agreement with NVCSS to provide client support services and outreach within the following NVCSS programs: Warm Line, a peer staffed non-crisis talkline; Iversen Center, a wellness and recovery center for consumers; Villa Serena, a housing program in Butte County; an outreach program called Promotores, which educates the Latino and Hmong population about mental illness; and an outreach program to the Hmong elder population to provide education about mental illness. The term of this agreement is July 1, 2014 to June 30, 2015. The maximum financial obligation under this agreement shall not exceed $1,060,293 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.12* Northern Valley Catholic Social Service - Mother's Well - Approval is requested for an agreement with NVCSS for Perinatal Mood and Anxiety Disorder counseling to eligible women. The term of this agreement is July 1, 2014 to June 30, 2015. The maximum financial obligation under this agreement shall not exceed $137,994.90 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.13* Northern Valley Catholic Social Service - Parent Advocacy Employment - Approval is requested for an agreement with NVCSS to provide family advocacy to families of youth who suffer from serious mental illness. The term of this agreement is July 1, 2014 to December 31, 2014. BCDBH is preparing a competitive solicitation for the continued provision of these services, with the intent to award an agreement to the successful provider(s) effective January 1, 2015. The maximum financial obligation under this agreement shall not exceed $293,603 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.14* Skyway House - Skyway House is a drug rehabilitation facility where persons suffering from chemical dependency can re-establish their lives in a structured, private residential facility. Skyway House specializes in residential, short-term (30 days or less) and residential, long-term (over 30 days) substance abuse treatment programs. Approval is requested for an agreement with Skyway House to provide residential and alcohol/drug free housing for Butte County clients. The term of this agreement is July 1, 2014 to June 30, 2015. The maximum financial obligation under this agreement shall not exceed $26,052.14 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 6 June 24, 2014 3.15* Youth For Change (YFC) - Housing Programs - YFC specializes in community collaboration which supports the healing of children and families. Approval is requested for an agreement with YFC for the Master Lease and Transitional Aged Youth (TAY) Housing programs. These programs assist transitional aged youth who are homeless, or at risk of becoming homeless, as a result of crises such as conflict at home, trouble at school, mental health issues, exposure to domestic violence, physical and sexual abuse. Under these programs, YFC coordinates and provides housing options for the TAY population within Butte County. The term of this agreement is July 1, 2014 to June 30, 2015. The maximum financial obligation under this agreement shall not exceed $90,697 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.16* California Health Facilities Financing Authority (CHFFA) – The CHFFA grant funds services for the Investment In Mental Health Wellness Act of 2013. BCDBH has been awarded funding for the purchase and startup of a new Crisis Residential Treatment (CRT) Center within the County. The CRT facility offers additional voluntary psychiatric treatment beds and services to keep the currently compounded system flowing, and provides an alternative to costly and traumatic psychiatric hospitalization whenever possible. The CRT facility will provide a 24-hour crisis residential care program for adults with mental illness experiencing a psychiatric crisis or other qualified mental health condition. Approval is requested for an agreement with CHFFA for BCDBH to provide this crisis residential facility. The term of the agreement will begin upon the date executed by CHFFA and the grant period will terminate June 30, 2015. The maximum amount receivable is $867,425 – action requested – 1) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.17* MOU with the Department of Employment and Social Services - Substance Abuse Mental Health Services Act Children Affected by Methamphetamine - Amendment D - Through a collaborative effort with the Butte County Department of Behavioral Health, the Department of Employment and Social Services (DESS) provides supportive services to children and their families who are affected by methamphetamine use. This collaborative effort is called the Family Enrichment and Support Team Project. Approval is requested for an amendment to the MOU with DESS to increase the fiscal year (FY) 2013-14 and FY 2014-15 funding amount for the Family Enrichment and Support Team Project which will benefit children and their families who are affected by methamphetamine use. The term of the MOU began September 30, 2010 and will terminate December 31, 2014. The maximum financial obligation under this MOU shall not exceed $555,935, broken down as follows: $110,401 for FY 2010-11; $132,397 for FY 2011-12; $137,978 for FY 2012-13; $140,664 for FY 2013-14 (this is an increase of $2,686 for FY 2013-14); and adding $34,495 for FY 2014-15; total MOU increase of $37,181 – action requested - APPROVE MOU AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 7 June 24, 2014 3.18* Resolution Authorizing the Director of Behavioral Health and Chair to Sign Agreement Amendment Between State Department of Health Care Services (DHCS) and Butte County Department of Behavioral Health - The State Department of Health Care Services Standard Agreement provides State and Federal funding for a majority of the Department of Behavioral Health's alcohol and drug programs. Approval is requested for an amendment for the Combined Negotiated Net Amount and Drug Medi-Cal agreement with DHCS to reflect a funding increase of $270,308 for FY 2013-14. The term of this agreement remains July 1, 2010 to June 30, 2014. The revised maximum financial obligation under this multi-year agreement shall not exceed $9,702,659, broken down as follows: $2,296,851 for FY 2010-11; $2,288,174 for FY 2011-12; $2,423,663 for FY 2012- 13; and $2,693,971 for FY 2013-14 (increase of $270,308) – action requested – 1) APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. CHIEF ADMINISTRATIVE OFFICE 3.19* Consideration of the Submittal of a State Housing and Community Development CalHome Application - Each year, the State Department of Housing and Community Development allocates funds under the CalHome General Program for Mortgage Assistance and Owner- Occupied Rehabilitation. This year, the State Department of Housing and Community Development published a Notice of Funding Availability (NOFA) for the CalHome General Program where eligible jurisdictions may submit applications to fund eligible activities. County staff recommends submitting an application for $1,000,000 for Owner-Occupied Housing rehabilitation for single-family housing units in the unincorporated area of Butte County – action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.20* Fiscal Year 2014 Homeland Security Grant Application - In order for the Butte County Operational Area to apply for grant funds from the Office of Homeland Security to enhance prevention, preparedness, response and recovery capabilities from threats and incidents of terrorism and all hazards natural or man-made, the Board of Supervisors must approve a resolution authorizing the Emergency Services Officer to apply for the grant. Approval of the resolution also gives authorization to the Chief Administrative Officer, Deputy Chief Administrative Officers and/or the Emergency Services Officer to sign grant documents. The grant application will be for $302,112. The grant specifies that an Anti-Terrorism Approval Body (Approval Authority) will determine the best use of funds. The Approval Authority consists of the Public Health Officer, County Fire Chief, County Sheriff, a municipal fire chief, and a chief of police. The Approval Authority creates sub-committees to make expenditure recommendations that will be forwarded to the Board of Supervisors for final approval. All expenditures for equipment, training, planning, and exercises must meet grant guidelines – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 8 June 24, 2014 3.21* Resolution Regarding Authorization and Allocation of Penalties Related to Title 8, Chapter 12 of the California Government Code - Title 8, Chapter 12 of the Government Code (commencing with section 76000) allows counties to create several funds with specific purposes, and further allows counties to levy specific penalties on various offenses for the benefit of these funds. The funds include the Courthouse Construction Fund (CCF), the Criminal Justice Facilities Construction Fund (CJFCF), and the Emergency Medical Services Fund (EMSF). The CCF is used to accumulate funds for the acquisition, construction, and maintenance of courthouse buildings and related facilities. The Trial Court Facilities Act of 2002 transferred the responsibility of providing court facilities from the counties to the State, thereby eliminating the need for counties to accumulate courthouse construction funds, except for the repayment of debt obligations related to such facilities already incurred. Once such debt obligations are retired any monies remaining in the CCF must be remitted to the State and certain penalties are to be reduced. Butte County’s debt related to courthouse facilities will be fully retired as of July 1, 2014, thus necessitating the following actions: 1) reaffirm the need for the CJFCF; 2) direct allocation of penalties on criminal offenses to the CJFCF and the EMSF; 3) direct the Auditor-Controller to close the CCF and remit any balance and amounts that accrue beginning July 1, 2014 to the State; and 4) reduce the amount of penalties added to Parking Offenses, per State requirements. The actions are taken through the adoption of a resolution – action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN 3.22* Resolution Calling an Election Regarding Proposed Initiative Measure to Enact Voter Approved County Ordinance on Marijuana Cultivation - On June 10, 2014, the Board of Supervisors accepted the certification of sufficiency for a proposed countywide initiative entitled "Initiative Measure to Enact Voter Approved County Ordinance on Marijuana Cultivation" that was filed with the County Clerk-Recorder on May 6, 2014. The Board directed staff to return with a resolution to submit the proposed ordinance, without alteration, to the voters at the next statewide election. The resolution calls for an election on November 4, 2014, to be consolidated with the statewide general election to be held on the same date. The question that will appear on the ballot is "Shall the Ordinance entitled "Initiative Measure to Enact Voter Approved County Ordinance on Marijuana Cultivation" be adopted?" The ballot will contain options of a "yes" or "no" response – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.23* Request for Approval for Auditor-Controller to Reissue Time Expired Check - Pursuant to Government Code 29802 et seq, the Board of Supervisors may authorize, by resolution, the Auditor-Controller to draw a new warrant in favor of the payee or assignee in the same amount as the original warrant. The Bank of the West has submitted a request for the re-issuance of a time expired check that was issued by Butte County on June 28, 2010 in the amount of $88.56. Bank of the West located the original, unprocessed check #123666 during a recent office move. The Administration Department has verified with the Auditor-Controller's office that the check referenced above is time expired and was never cashed or replaced – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 9 June 24, 2014 3.24* Public Defender Contract Amendment - The County is required by law to provide criminal defense representation for indigent defendants and juveniles. The County provides this service through a contract with a consortium of local attorneys, one of whom is Mr. Saul Henson. In April 2014 a full time contract for Mr. Henson in the amount of $11,526.99/month was inadvertently brought to the Board of Supervisors, where it should have been a part time contract in the amount of $5,763.50/month. This amendment corrects the amount and all other terms and conditions remain the same – action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.25* Municipal Code Corporation (Municode) - Approval is requested for an amendment to the agreement with Municode. The amendment has a not-to-exceed price of $8,000 per year for codification services for the Butte County Code and production of supplements, and also includes the one-time cost of approximately $9,000 to incorporate and index the Butte County Zoning ordinance, which has approximately 110 graphics, images, and tables. The amendment extends the term of the agreement through April 30, 2017 with a not-to exceed price of $33,000 for the three-year term of the amendment - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.26* Anderson & Associates - The County completed a gap analysis and business process review related to the County's current financial system in July 2013. The purpose of the evaluation was to determine if the current financial system could meet the County's needs into the future, or if the County would need to solicit for a new enterprise-wide financial system. The results of the evaluation process determined that the current system could meet the County's needs, if the County completes a full implementation of the system as designed, including re-engineering many of the County's business processes to utilize the full functionality of the system where appropriate and practical. In October 2013, the Board approved an agreement with Mike Carver and Mark Conry, through Anderson & Associates, for project management and business process re-engineering assistance as part of the County's full implementation efforts. The original contract was for a not-to-exceed price of $52,800 with an anticipated end date of June 30, 2014. The anticipated project end date is August 2015, so staff recommends extending the agreement with Anderson & Associates through August 31, 2015 and increasing the not- to-exceed price by $10,050 to $62,850 for the duration of the agreement – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. CLERK- RECORDER 3.27* Certification of Statement of Votes Cast - Candace J. Grubbs, County Clerk- Recorder/Registrar of Voters, submits the certification of the statement of votes cast for the Primary Election held in Butte County on June 3, 2014, pursuant to California Elections Code section 15372 – action requested – ACCEPT THE CERTIFICATION OF VOTES CAST. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 10 June 24, 2014 COUNTY COUNSEL 3.28* CSU, Chico Research Foundation - As a result of a lawsuit filed August 15, 1984 by inmates in the Jail (Jones v. Brooks, Sup. Ct. Case No. 084429), the County and the inmates entered into a court-ordered Consent Decree on February 22, 1985 that is under the jurisdiction of the Butte County Superior Court. In accordance with the County's obligation to provide inmates with "meaningful access to the courts," the Consent Decree requires that the Jail maintain a law library that is staffed by Legal Research Assistants (LRAs), who are Chico State University students participating in the University's paralegal program. The agreement establishes that the LRAs are employees of the CSU, Chico Research Foundation, and are covered by the Foundation's workers' compensation coverage. The agreement provides that the LRAs are to be paid $9.00 per hour, or the then applicable minimum wage, and that the total amount to be paid by the County shall not exceed $42,780. The term of the agreement is July 1, 2014 to June 30, 2015 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. DISTRICT ATTORNEY 3.29* Accept Unanticipated Revenue - The California Department of Justice, Witness Relocation and Assistance Program (CalWRAP) provides approval for local witness protection cases where the State will reimburse specified costs. The nature of witness protection is such that the number of persons needing witness protection, the duration of protection and costs are difficult to include in the department's annual budget. By the end of this fiscal year, June 30, 2014, the District Attorney's Office will have received $47,735.98 in reimbursement. The adopted budget is $25,000 – action requested - APPROVE BUDGET ADJUSTMENT (4/5 vote required). 3.30* Accept Unanticipated Revenue - The District Attorney's Victim Witness Program provides funds to victims of violent crimes for expenses such as medical, counseling, burials, etc. The District Attorney fronts the payments from a special account and the State Victim's Compensation Board fully reimburses all expenses. The adopted budget for this special account is $75,000. Revenues received to date and anticipated before year end will be $12,605 more than the budget. The Victim Witness Unit needs to continue payments to victims through June 30, 2014 – action requested - APPROVE BUDGET ADJUSTMENT (4/5 vote required). EMPLOYMENT AND SOCIAL SERVICES 3.31* Alliance For Workforce Development (AFWD) - Approval is requested for an amendment with the AFWD for the provision of employment resource services to CalWORKs welfare to work participants. AFWD is a non-profit agency that receives Federal Workforce Investment Act funds. AFWD provides participants with a full range of employment- related services including current job listings, resume writing assistance, and job interview preparation. This agreement is being amended to provide additional services which include assisting clients to obtain drivers licenses, providing basic computer training, and assisting with online job searches. The term of the agreement is July 1, 2013 to June 30, 2016, with a maximum payable amount of $1,150,000 ($350,000 for FY 2013-14; $450,000 for FY 2014-15 (an increase of $100,000); and $350,000 for FY 2015-16) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 11 June 24, 2014 3.32* Amendment Two to Agreement with Northern Valley Catholic Social Service (NVCSS) for Facilitation Services for Children's Services - Approval is requested for an amendment with NVCSS to provide facilitation services for family team meetings through the FARE (Facilitating All Resources Effectively) Program for families in the child welfare system. There are approximately 500 children placed by Children’s Services with relatives or non- related legal guardians, in shelter care homes, foster homes, and group homes. A variety of Family Team Decision Meetings are held with the parents and/or caregivers to address the next best placement needs, case plan development, reassessment, and adjustment for all detained children. NVCSS will provide two full time FARE Facilitator positions to work with Children’s Services staff to coordinate and facilitate family meetings. The amendment extends the term of the agreement through June 30, 2015 and adds $171,552 for a maximum payable amount of $428,880 – action requested - APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.33* Amendment One to Agreement with Northern Valley Catholic Social Service (NVCSS) to Provide Parent Education and Counseling Services - Approval is requested to amend the agreement with NVCSS to provide parent education and counseling to parents and families in the child welfare system. This agreement is being amended to extend the term one additional fiscal year. These services are provided to assist parents in meeting their Juvenile Dependency Court case plan goals and facilitate reunification with their children. The amendment extends the term of the agreement through June 30, 2015 and adds $71,680 for FY 2014-15 for a maximum payable amount of $215,040 – action requested - APPROVE THE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.34* Amendment One with Catalyst Domestic Violence Services for the Provision of Domestic Violence Prevention and Support Services - Approval is requested for an amendment with Catalyst Domestic Violence Services to provide advocate services to victims of domestic violence who are involved or may become involved in the child welfare system as part of Butte County Children’s Services Alternative Response program. This agreement is being amended to provide additional support due to an increase of referrals to the program. The term of the agreement is January 1, 2014 to June 30, 2015, with a maximum payable amount of $165,500 ($47,500 for FY 2013-14; and $118,000 for FY 2014-15, an increase of $23,000) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.35* Agreement with Lilliput Children's Services for Post Adoption Services - The Department of Employment and Social Services released a request for proposals (RFP) for post adoption services. Post adoption services strengthen and support adoptive families through the provision of short-term supportive services, training, information, and connection to resources. Approval is requested for an agreement with Lilliput Children's Services, which best met the criteria under the RFP. The term of the agreement is July 1, 2014 to June 30, 2015, with a maximum contract amount of $99,990 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 12 June 24, 2014 3.36* Memorandum of Understanding (MOU) Between the Department of Employment and Social Services, Department of Probation and Butte County Behavioral Health for Supportive and Therapeutic Options Program (STOP) - Approval is requested for an MOU between the Butte County Department of Employment and Social Services, Butte County Probation, and BCDBH for the provision of Supportive and Therapeutic Options Program (STOP). The purpose of the STOP MOU is to expand day treatment and other mental health services for families with children who are at risk, and cannot access continued services through current mental health programs due to incarceration. This MOU supports 3 full-time equivalent BCDBH Clinician/BH Counselor staff to provide assessments, evaluation, and other case management services to juveniles detained in the Butte County Juvenile Hall Facility, and may continue as needed after discharge. The term of the MOU is July 1, 2014 to June 30, 2015, with a maximum payable amount $116,533. Probation provides $34,960 in County matching funds to draw down allocation and support the program – action requested - APPROVE THE MOU AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.37* MOU Between Butte County Department of Behavioral Health (BCDBH) and Department of Employment and Social Services (DESS) - Treatment, Referral, Assessment, Case Management (TRAC) - Approval is requested for an MOU between DESS and BCDBH. BCDBH will provide mental health and/or alcohol and drug treatment services for children, their parents and family members who are at risk of child abuse and in need of prevention or intervention services. All clients will be referred by DESS Children's Services and the Substance Abuse Assessment Referral program. It is anticipated that this MOU will provide services to approximately 300 persons on an annual basis. The term of the MOU is July 1, 2014 through June 30, 2017 with a maximum amount payable of $1,326,000 ($442,000 for FY 2014-15, $442,000 for FY 2015-16 and $442,000 for FY 2016- 17) – action requested - APPROVE THE MOU AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.38* MOU Between Butte County Department of Employment and Social Services (DESS) and Butte County Probation Department for the Provision of Drug Testing Services - Approval is requested for an amendment of an MOU between DESS and Butte County Probation Department for the provision of drug testing services. This amendment provides additional drug testing for the DESS clients identified as needing such testing as a component of their service plan. The term of the agreement remains July 1, 2013 to June 30, 2016. The revised maximum financial obligation shall not exceed $509,998 (an increase of $149,998), broken down as follows: $169,999 for FY 2013-14 (an increase of $49,998); $170,000 for FY 2014-15 (an increase of $50,000); and $170,000 for FY 2015-16 (an increase of $50,000) – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 13 June 24, 2014 3.39* Agreement with Glenn County Health & Human Services Agency for the Provision of Child Welfare Services/Case Management System (CWS/CMS) Training - Approval is requested for an agreement with the Glenn County Health & Human Services Agency for use of the Northern Regional Child Welfare Services/Case Management System (CWS/CMS) computer training center. Glenn County provides facilities and trainings sessions for participating counties' social work staff. The Child Welfare Services/Case Management System (CWS/CMS) is the statewide computer system for the case management, services planning, and information gathering functions of child welfare services in California. The term of the agreement is July 1, 2014 through June 30, 2015 with a maximum amount payable of $85,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. GENERAL SERVICES 3.40* Chico Veterans Memorial Hall Committee - The Chico Veterans Memorial Hall Committee on behalf of the Veterans Organizations using the Chico Veterans Memorial Hall, submit the following nominations for appointment to serve on the Chico Veterans Memorial Hall Committee for the term July 1, 2014 to June 30, 2015: American Legion, Chico Post 17: Joe Turner, Delegate and Carlos Castle, Alternate; American Veterans (AMVETS), Post 2813: Gene Clements, Delegate and Gary Imhoff, Alternate; Disabled American Veterans (DAV), Chapter 125: Joe Kyle, Delegate and David Heise, Alternate; US Submarine Veterans Inc., Cuttlefish Base, USSVI: Gilbert Houston, Delegate and Gary Newquist, Alternate; Veterans of Foreign Wars (VFW), Post 1555: Ken Harmer, Delegate and David Bruhn, Alternate; Veterans of Modern Warfare (VMW), Chapter 18: James Wolske, Delegate and Dennis Payne, Alternate; and Vietnam Veterans of America (VVA), Chapter 582: Scott Will, Delegate and Benito Guitteriez, Alternate – action requested - APPOINT NOMINEES TO TERMS ENDING JUNE 30, 2015. 3.41* Gridley Veterans Memorial Hall Committee - The Gridley Veterans Memorial Hall Committee on behalf of the Veterans Organizations and Citizen Veterans using the Gridley Veterans Memorial Hall, submit the following nominations for appointment to serve on the Gridley Veterans Memorial Hall Committee from July 1, 2014 through June 30, 2015: American Legion South Butte Post 210: Gordon Brietbarth, Delegate and Frank Bartolomucci, Alternate; Veterans of Foreign Wars of the U.S. (VFW), Warren McCutcheon Post 5731: Arnulfo "Arnie" Ruiz, Delegate and George Hiralez, Alternate; and Citizen Delegates: Ed Kawasaki, Delegate, Marion "Al" Byers, Delegate, Frank Rugginello, Delegate and Dan Cole, Delegate – action requested - APPOINT NOMINEES TO TERMS ENDING JUNE 30, 2015. 3.42* Oroville Veterans Memorial Hall Committee - The Oroville Veterans Memorial Hall Committee on behalf of the Veterans Organizations using the Oroville Veterans Memorial Hall, submit the following nominations for appointment to serve on the Oroville Veterans Memorial Hall Committee for the term beginning July 1, 2014 and ending June 30, 2015: American Legion, Post 95: Ron Scharbor, Delegate and Wayne Brock, Alternate; American Veterans (AMVETS), Post 1774: James Bruce, Delegate and Nathan "Sam" Bebout, Alternate; Military Order of the Cootie, Red Feather Pup Tent, No. 7: Robert Simpson, Delegate and Emanuel Johnson, Alternate; Veterans of Foreign Wars (VFW), Post 1747: Aaron Fultz, Delegate and Chaz Nicola, Alternate; Veterans of Foreign Wars (VFW), Post 9602: Roy Boyette, Delegate and Brad Fridrich, Alternate; and Citizen Veterans: Robert Morehouse, Delegate, Susan Sharon, Delegate and Lorin "Vene" Thompson, Delegate – action requested - APPOINT NOMINEES TO TERMS ENDING JUNE 30, 2015. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 14 June 24, 2014 3.43* Notice of Completion for the 900 Esplanade Window Repair Project - On October 22, 2013, the contract for the 900 Esplanade Window Repair Project was awarded to Modern Building, Inc. in the amount of $180,000. The scope of work included replacement of all broken panes, replacement of damaged and/or missing hardware, replacement of damaged wood components, hardening of lower level windows with Lexan, and preparation and repainting of all windows, frames and sashes. The project did not require any change notices and the work has been inspected and completed to the satisfaction of General Services. Staff recommends that the Board accept the work as being complete and that staff be directed to file the notice of completion with the County Recorder's Office – action requested – 1) ACCEPT THE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION; AND 2) DIRECT STAFF TO FILE THE NOTICE OF COMPLETION WITH THE COUNTY RECORDER. 3.44* Notice of Completion for the Paradise Library Roof Replacement Project - On April 8, 2014, the contract for replacement of the roof at the Paradise Library, 5922 Clark Road, was awarded to Don C. George, Inc., DBA as George Roofing of Oroville, CA. The contract amount was $208,130, and the scope of work included upgrading the drainage system to meet current code requirements, replacement of the existing roof, replacement of the mansard with architectural fire-resistant shingles and improvements to the attic and roof access. There were a total of three change orders on this Contract, totaling $5,664.64, for a total contract cost of $213,794.64. Change Order No. 1 directed the contractor to core drill eight additional penetrations through the concrete tilt-up walls, which was necessary to accommodate field revisions to the new drainage system; Change Order No. 2 authorized additional framing/carpentry work to accommodate changes in the design of the roof access; and Change Order No. 3 extended the contract term 21 days, which was necessary to allow the Contractor the flexibility to install the new roofing membrane during proper temperature ranges. All work has been inspected by General Services’ staff and the project Architect, and the final inspection has been approved by Development Services – action requested – 1) RATIFY CONTRACT CHANGE ORDERS NO'S 1-3; AND 2) ACCEPT THE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION; AND 3) DIRECT STAFF TO FILE THE NOTICE OF COMPLETION WITH THE COUNTY RECORDER. 3.45* License Amendment: 3926 Cherokee Rd., Oroville, with Catherine White, for Occupancy by the Butte County Fire Department, Fire Station 67 - The Volunteer Unit of the Butte County Fire Department has been occupying Fire Station 67 under a license agreement executed in 1993 that expires July 27, 2042, with a flat lease payment of $1.00 per year. However, the Volunteer Unit improved the site with an apparatus bay that resulted in increased property taxes and the ownership of the parcel changed in 2006. Staff recommends that the Board approve an amendment to the agreement that reflects the change in ownership, provides for the reimbursement of the property taxes and provides for the construction of a fence to designate the area committed for use by the Volunteer Unit – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 15 June 24, 2014 3.46* Surplus Vehicle and Equipment Donation to Butte County Fair Association - Prior to disposing of unrestricted County assets that are no longer needed for County use, Section 12.3.3 (vehicles) and Section 12.4 (capital assets other than vehicles) of the Butte County Contracts/Purchasing Policy and Procedure Manual require the Board of Supervisors to declare such vehicles and equipment surplus. The Butte County Fair Association has expressed a need for the listed equipment and vehicles for use in the operation and management of the Butte County Fair. Per California Government Code Section 25905, the Board of Supervisors may allocate and pay to the Fair Association a sum of money it deems necessary to be used for the operation and management of the Butte County Fair. The donation of surplus personal property to the Fair Association for the stated use is in agreement with the intent of Section 25905 – action requested – 1) DECLARE LISTED VEHICLES AND EQUIPMENT SURPLUS; AND 2) APPROVE THE DONATION OF THE LISTED VEHICLES AND EQUIPMENT TO THE BUTTE COUNTY FAIR ASSOCIATION. HUMAN RESOURCES 3.47* Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance. These changes will initially increase the total allocations in the County by 1.5 FTE's until internal recruitments in Public Works and Administration can be conducted and the vacated positions (2) deleted at a future Board meeting. The following are the sections of the Salary Ordinance to be amended: Sheriff-Coroner: The Sheriff-Coroner’s Office is requesting to delete one (1) vacant position of Sheriff’s Clerk III/II/I and add one (1) position of Investigative Assistant to their allocations. This change will better meet the current and future needs of the department. This change will leave the total allocations in the department unchanged and have no fiscal impact on the County General Fund. Behavioral Health: The Behavioral Health Department is requesting to delete one (1) vacant position of Accountant, Senior/Accountant and add one (1) position of Accounting Specialist/Account Clerk, Senior/Account Clerk. This change will allow for streamlining of tasks within the accounting operations of the department. This change will leave the total allocations in the department unchanged and have no fiscal impact on the County General Fund. Human Resources: Flat Rate Assignments - The Human Resources department is requesting to change the following classifications contained in Reference M of the Salary Ordinance titled, “Classifications with Flat Rate Assignments” to reflect the minimum wage orders for 2014 (MW-2014) that were enacted by the California Legislature and signed by the Governor on September 25, 2013. This legislation increased the California minimum wage from $8.00 per hour to $9.00 per hour effective July 1, 2014 and to $10.00 per hour effective January 1, 2016. The current flat rate for Class Code 4176, Behavioral Health Peer Advocate is $8.00- $10.00 per hour. The new flat rate is $9.00-$11.00 per hour (effective 07/01/2014) and $10.00-$12.00 per hour (effective 01/01/2016). The current flat rate for Class Code 1060, File Clerk-Extra Help is $8.00 per hour. The new flat rate is $9.00 per hour (effective 07/01/2014) and $10.00 per hour (effective 01/01/2016). BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 16 June 24, 2014 The current flat rate for Class Code 1150, Seasonal Election Worker is $8.00-$13.98 per hour. The new flat rate is $9.00-$14.98 per hour (effective 07/01/14) and $10.00-$15.98 per hour (effective 01/01/16). The current flat rate for Class Code 1119, Weights & Measures Inspector Aide is $8.00 per hour. The new flat rate is $9.00 per hour (effective 07/01/2014) and $10.00 per hour (effective 01/01/2016). Currently there are approximately thirty (30) extra help employees in these classifications. Any increase in costs associated with these changes will be minimal and are included in the affected departments’ budgets. The department is also requesting to delete the classification of Mental Health Intern from Reference M of the Salary Ordinance titled, “Classifications with Flat Rate Assignments”. This classification is currently vacant and is no longer needed in the County. Assistant Directors Behavioral Health - Additionally, the Board of Supervisors approved the employment contract for the new Director-Behavioral Health on April 22, 2014 to be effective May 29, 2014. Pursuant to Resolution 13-177 titled, “Resolution of the County Regarding Salary and Benefits for Non-Represented Classifications”, the salary ranges for the Assistant Director Behavioral Health-Administration and Assistant Director Behavioral Health-Clinical Services shall be set at the range that is closest to twenty percent (20%) below the actual salary of the Director-Behavioral Health. Effective June 7, 2014 the salary ranges for these classifications should be set at range 75 of the Salary Ordinance, Section 57, Reference L entitled, “Non-Represented Classifications”. New Classifications - The department also requests to add the classifications of Communications Manager (Class Code 4083) and Supervisor, Fleet Services (Class Code 4501) to Section 57, Reference E (Effective 12/21/13-2%) and Section 57, Reference E (Effective 12/20/14-2%) of the Salary Ordinance titled, “Butte County Management and Supervisory Unit Classifications (BCMEA)”. These classifications were agreed to by Human Resources and the applicable employee group. In addition, the department is requesting to add the classification of Deputy Administrative Officer-Economic & Community Development (Class Code 1014) to Section 57, Reference L (Effective 12/21/13-2%) and Section 57, Reference L (Effective 12/20/14- 2%) of the Salary Ordinance titled, “Non-Represented Classifications”. This classification was agreed to by Human Resources and the applicable employee group. Public Works: Concurrent with Human Resources’ request above, the department is requesting to add one (1) position of Supervisor, Fleet Services to its allocations. This will initially increase the allocations in the department by one (1) until a departmental recruitment is completed. Once the departmental recruitment is completed the vacated position will be deleted at a subsequent Board meeting. Any increase in costs associated with this change is included in the FY 2014-2015 Recommended Budget. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 17 June 24, 2014 Administration: Concurrent with Human Resources’ request above, the department is requesting to add one (1) position of Deputy Administrative Officer-Economic & Community Development to its allocations. This will initially increase the allocations in the department by one (1) until a departmental recruitment is completed. Once the departmental recruitment is completed the vacated position will be deleted at a subsequent Board meeting. Any increase in costs associated with this change is included in the FY 2014-2015 Recommended Budget. Public Health: The Public Health Department is requesting to delete one (1) vacant position of Administrative Analyst, Senior/Administrative Analyst/Administrative Analyst, Associate and add a fifty percent (50%) position of Administrative Assistant, Senior/Administrative Assistant. After a review of the duties, tasks and workload, the department believes that this change will better meet their current and future needs. The position is one hundred percent (100%) covered by funds collected under the Proposition 10 tax on tobacco products that was approved by voters in 1998. This change will have no fiscal impact on either the Public Health Realignment Fund or the County General Fund. This change will decrease the total allocations in the department by a fifty percent (50%) position. Child Support Services: The Child Support Services department, based on an analysis and recommendation from Human Resources and agreement from Administration, is requesting to reclassify eighteen (18) positions of Office Specialist, Senior/Office Specialist/Office Assistant that are currently assigned to the Call Center to positions of Child Support Specialist III/Child Support Specialist II/Child Support Specialist I. The Department operates with state/federal funding and works together with other counties in providing Call Center services. The department has found the present classification structure to be limiting as to assignment of needed tasks in the Call Center that serves eight (8) other counties. Additional duties can be assigned upon this reclassification that will permit efficiency and effectiveness in the operations of the department. This change will leave the total allocations in the department unchanged and have no fiscal impact on the County General Fund. This change shall be effective July 5, 2014 – action requested - ADOPT THE RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. 3.48* Resolution to Amend the Salary Ordinance - Extension of Sunset and Term Positions - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance for the following departments to extend Sunset and Limited-Term positions that are included in the FY 2014-2015 Recommended Budget: Child Support Services, DESS, Development Services, General Services, Sheriff, Probation, District Attorney, Library. These changes will leave the total allocations in the departments unchanged. The following are the sections of the Salary Ordinance to be amended: Child Support Services: The Department of Child Support Services is requesting to extend the following sunset position to June 30, 2015: One (1) position of Child Support Attorney III/II/I This change will leave the total allocations in the department unchanged and is included in the department’s FY 2014-15 Recommended Budget. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 18 June 24, 2014 DESS: The Employment & Social Services Department is requesting to extend the following term positions to September 30, 2014: One (1) position of Program Manager, Employment & Social Services; One (1) position of Veteran’s Services Representative. These changes will leave the total allocations in the department unchanged and are included in the department’s FY 2014-15 Recommended Budget. Development Services: The Development Services Department is requesting to extend the following term position to June 30, 2015: One (1) position of Supervisor, Permit Center. These changes will leave the total allocations in the department unchanged and is included in the department’s FY 2014-15 Recommended Budget. General Services: The General Services Department is requesting to extend the following term positions to June 30, 2015: One (1) position of Contracts/Procurement Agent, Associate; One (1) position of Project Manager, Capital Improvement; and One (1) position of Real Property Agent. These changes will leave the total allocations in the department unchanged and are included in the department’s FY 2014-15 Recommended Budget. Sheriff: The Sheriff’s Department is requesting to extend the following sunset positions to June 30, 2015: Seven (7) positions of Deputy Sheriff; One (1) position of Sheriff’s Clerk III/II/I; and one (1) position of Sheriff’s Sergeant. These changes will leave the total allocations in the department unchanged and are included in the department’s FY 2014- 15 Recommended Budget. Probation: The Probation Department is requesting to extend the following sunset positions to June 30, 2015 unless otherwise specified: One (1) position of Legal Office Specialist; Four (4) positions of Probation Officer III/II/I; One (1) position of Probation Officer III/II/I (position to end 09/30/2015); and one (1) position of Probation Technician (position to end 09/30/2015). These changes will leave the total allocations in the department unchanged and are included in the department’s FY 2014-15 Recommended Budget. District Attorney: The District Attorney’s Office is requesting to extend the following sunset positions to June 30, 2015: One (1) position of Investigator II/I; Two (2) positions of Investigative Assistant; 0.5 position of Paralegal. These changes will leave the total allocations in the department unchanged and are included in the department’s FY 2014- 15 Recommended Budget. Library: The Library is requesting to extend the following sunset positions to June 30, 2015: Two (2) positions of Library Assistant. These changes will leave the total allocations in the department unchanged and are included in the department’s FY 2014-15 Recommended Budget – action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 19 June 24, 2014 3.49* Resolution Regarding the Affordable Care Act - Extra Help Hour Limitation - With the Patient Protection and Affordable Care Act (ACA), large employers are required to offer affordable qualified insurance to substantially all of their full time employees starting in January 1, 2015. For those employees who are not hired on as full time, the law provides measurement periods ("safe harbors") to assess those variable hour employees, to determine if the employees qualify as "full time" per the law. Staff recommends limiting the utilization of extra help staff to 28 hours per week unless an exception is requested by a department and approved by the Chief Administrative Officer, in an effort to control the County's exposure of variable hour employees qualifying as "full time" per the law – action requested - ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PROBATION 3.50* Boys and Girls Club - The Probation Department requests approval for a contract with Boys and Girls Club, to provide after school programs and activities for youth ages 12 to 17 in Oroville, Paradise and Chico. Programs offered include character and leadership development, education and career development, health and life skills, the arts and sports, and fitness and recreation. Funding will be provided by the Juvenile Justice Crime Prevention Act (JJCPA). The term of the contract is July 1, 2014 to June 30, 2017, and the maximum amount payable is $709,808.58. ($236,602.86 per fiscal year for three years.) – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.51* E-Tech Controls Corporation - The Probation Department requests approval to amend the contract with E-Tech Controls Corporation (E-Tech). E-Tech provides technical support in the form of maintenance and repair service for the integrated electronic security control system at the Butte County Juvenile Hall. The amendment will extend the term of the contract through June 30, 2015, with the maximum amount payable of $7,500 and all other pricing and provisions remaining the same. This contract provides priority support in the event of an emergency issue concerning the Juvenile Hall security control system, and is the preferred provider of the company contracted to install the system – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.52* JJCPA Counseling Services - The Probation Department requests approval to amend the following counseling services contracts funded through the Juvenile Justice Crime Prevention Act (JJCPA): 1) Amendment 2 - Lisa Creamer O'Donnell, Licensed Marriage and Family Therapist, to provide counseling services, ncluding assessment, treatment, counseling and case management to at risk youth and families through Juvenile Hall. Extend the term of the contract through June 30, 2015 and increase the contract maximum amount payable by $124,800.75, to $222,657; and 2) Amendment 1 - Christina Wong, Licensed Clinical Social Worker, to provide counseling services, including assessment, treatment, counseling and case management to at risk youth and families through Juvenile Hall. Extend the term of the contract to June 30, 2015 and increase the contract maximum amount payable by $66,000, to $132,000 – action requested - APPROVE AGREEMENT AMENDMENTS AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 20 June 24, 2014 3.53* Sentinel Offender Services - The Probation Department and Sheriff's Office request approval for a contract with Sentinel Offender Services, LLC (Sentinel), for the provision of electronic monitoring services for offenders supervised by Probation and the Sheriff. Options available to Probation and the Sheriff within the contract include daily activity reports, 24 hour access to web services, immediate round-the-clock tamper notification via live telephone contact with County personnel, alcohol monitoring, state-of-the-art equipment during contract term, and all necessary training and materials, including refresher training as needed, all at County sites. Available tracking units include land-line or cellular radio frequency (RF) models, as well as passive, active, or hybrid global positioning system (GPS) models. A Standardization Application was submitted and approved by the Director of General Services, to use Sentinel as the electronic monitoring services provider. The term of the contract is July 1, 2014 to June 30, 2017, with contract maximums of $456,000 for Probation ($152,000 per fiscal year for three years), and $828,000 for the Sheriff ($276,000 per fiscal year for three years). The combined contract maximum will be $1,284,000 ($428,000 per fiscal year for three years). Funding for this contract is included in the submitted budgets of both agencies, with a majority provided by AB 109 funds – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.54* Northern Valley Catholic Social Service (NVCSS) - The Probation Department requests approval for a contract with NVCSS to provide weekly Life Skills interactive groups at the Butte County Juvenile Hall, focusing on a range of topics. These topics include, but are not limited to: substance use and abuse, social responsibility, cultural diversity, sex and health education, teen parenting and life skills, and drug and alcohol education. Funding will be provided by the Juvenile Justice Crime Prevention Act (JJCPA). The term of the contract is July 1, 2014 to June 30, 2017, and the maximum amount payable is $150,000. ($50,000 per fiscal year for three years) – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. PUBLIC HEALTH 3.55* Agreement with Financial Marketing Concepts, Inc. for Participation in the Coast2Coast Rx Discount Card Program - Financial Marketing Concepts, Inc. (FMC) will provide its Coast2Coast Rx discount prescription card at no cost to the County and its residents. This program offers Butte County residents an opportunity to save an average of fifty-five percent (55%) on their prescription medications along with discounts on dental, vision, hearing, veterinary services, diabetic supplies, lab work, and diagnostic imagining. Twenty-six other counties in California participate in this program. This program was designed for all County residents, especially the uninsured, underinsured, and those with high deductible health plans. Everyone is eligible and cards are provided free to residents of the participating counties. There are no enrollment fees, forms to fill out, age or income requirements or medical condition restrictions. An entire family is covered with one card and there are no restrictions on limits or frequency of use. The discount card is not insurance, but entitles the cardholder to the negotiated discount price on prescription medications when used at participating retail pharmacies. FMC will handle all administration of the card as well as the printing and distribution of the discount cards to participating pharmacies in the County. The County will receive a royalty in the amount of $1.25 for each prescription filled using the card. The term of the agreement is August 1, 2014 to July 31, 2017 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 21 June 24, 2014 PUBLIC WORKS 3.56* Resolution Authorizing the Director of Public Works to Execute the Interim Exhibit 9-B Local Agency Disadvantaged Business Enterprise (DBE) Submittal for Federal Fiscal Year (FFY) 2014-15 - In order to receive Federal Highway Administration funding for transportation projects, the County adopted a DBE Program in compliance with Title 49 Code of Federal Regulations, Part 26. Local agencies are required to submit an interim Exhibit 9-B designating race-neutral DBE program measures as detailed in the staff report – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.57* Notice of Completion for Skyway Recessed Pavement Markers Project - In April 2014, Linear Options, Inc. of Durham, CA was awarded the Skyway Recessed Pavement Markers contract in the amount of $28,386. In general, the work consisted of furnishing all labor, materials, equipment and transportation for the installation of retro-reflective pavement markers (recessed) on the Skyway between Coutolenc Road and Nimshew Road. All contract work has been completed in accordance with the plans and specifications – action requested - ACCEPT THE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION AND AUTHORIZE THE RECORDING OF THE NOTICE OF COMPLETION. SHERIFF- CORONER 3.58* Acceptance of Justice Assistance Grant (JAG) Funds - The Butte County Sheriff's Office applied for and received continued grant funding through the Board of State and Community Corrections (BSCC) in the amount of $179,873 for the Sheriff's Office Marijuana Suppression Program (MSP). The BSCC grant funding is made available from the Edward Byrne Memorial Justice Assistance Grant Program. The grant funding cycle is October 1, 2013 - September 30, 2014. The MSP grant award will be utilized by the Sheriff's Office to investigate illegal cultivation and trafficking of marijuana in Butte County. The BSCC/MSP grant will reimburse Butte County for one full-time deputy sheriff, overtime for a district attorney investigator as well as overtime for deputy sheriffs, extra- help clerical support, extra-help deputy sheriffs, aircraft expenses, office supplies, vehicle and aircraft fuel, training and conference expenses and $11,000 toward a capital asset. The capital asset will be a new 2014 4X4 truck and is estimated to cost approximately $48,000 fully equipped. The balance of the funds to purchase the capital asset is requested to come from the Sheriff's Federal Asset Forfeiture account. Due to the late grant award, a portion of the grant funds, including the capital asset, were placed on the Sheriff's Office Schedule A for expending after June 30, 2014. Any remaining grant balance at year end will be re-appropriated at the Board of Supervisors meeting in July - action requested - RATIFY SHERIFF JERRY SMITH'S SIGNATURE ON THE AGREEMENT SIGNED ON MARCH 20, 2014 AND APPROVE BUDGET ADJUSTMENT (4/5 vote required). 3.59* Data 911 - For over ten years, the Sheriff's Office has utilized the services of Data 911 to provide the Sheriff's Emergency Dispatch Center with Computer Aided Dispatch (CAD) and a Report Management System (RMS). The Sheriff's Office has entered into three 3-year term contracts with Data 911 and is now requesting to enter into a one-year contract while the Sheriff's Office explores options for CAD and RMS services. In August of 2011, General Services approved the Sole Source request for continuance with Data 911 due to the equipment costs and manpower investment in utilizing such a system. The contract amendment proposes to increase the contract by $105,386.40 for one year for a contract total maximum over four years of $392,362.40 – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 22 June 24, 2014 3.60* Memorandum of Understanding Between the Butte County Sheriff's Office and Oroville Union High School District - The Sheriff’s Office contracts, via Memorandum of Understanding (MOU), with Oroville Union High School District (OUHSD) for School Resource Deputy (SRD) services. The MOU funds an extra-help deputy sheriff for three days/week up to 570 hours for the term of the contract and overtime for a deputy to work two days per week up to 380 hours for the term. The SRD performs the following services: truancy prevention and enforcement, in-home visits, campus law and rule enforcement, formulation of the school safety plan, special educational programs and other school related services as requested. OUHSD will pay up to a maximum of $41,990 as billed hourly by the Sheriff's Office. The Sheriff’s Office intends to assign an extra help deputy sheriff to Las Plumas High School for the term of the MOU, August 13, 2014 through June 5, 2015 – action requested - APPROVE AGREEMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.61* Sober Living Environment Amendment - On May 20, 2014 the Board of Supervisors approved the Sheriff's Office request to enter into contracts with three entities that provide sober living environments and were selected post-RFP, based on qualifications. One of the three, Life Recovery Ministries has since opted out of the contract for services. Northern California Treatment Center indicated it could increase available beds to cover the void left by Life Recovery Ministries. Oroville Rescue Mission was unable to increase bed space. This is a proposed contract amendment to increase Oroville Economic and Community Development Corp, dba Northern California Treatment Services, from 10 beds to 20 beds per month, maximum monthly payable increases from $5,500 to $11,000 and the annual payable from $66,000 to $132,000. The three-year term remains the same and the maximum payable increases from $198,000 to $396,000. The budget for sober living services remains unchanged with two providers in lieu of three – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.62* Search & Rescue Equipment Maintenance - On May 6, 2008, the Board of Supervisors, on behalf of the Butte County Sheriff's Office, accepted a 1995 Sno-Cat from PG&E. The Sno- Cat is strategically located in Butte Meadows, ready to respond during the winter months to remote area rescues and searches in nearby Jonesville, Inskip, and Philbrook Lake areas. It can also be transported elsewhere in Butte County during emergencies. The Cat is stocked with emergency food, first-aid, and survival gear necessary for rescuers and victims to spend the night in a snowstorm. Search and Rescue has provided maintenance to the Sno-Cat as well as installing a very high frequency public safety radio and affixing their Butte County Sheriff Search & Rescue logo. Recently the Sno-Cat required extensive maintenance, which was performed at Butte County Public Works. The cost of the maintenance is $8,587. As the Sheriff's Office didn't anticipate this maintenance expense, the Sheriff is requesting Off-Highway Vehicle (OHV) In-Lieu funds to reimburse the Sheriff's operating budget. The fees are collected from the allocation of Off-Highway License Fees pursuant to Vehicle Code Section 38240. Sheriff's Office staff contacted the State Parks and Recreation, Off-Highway Vehicle Division for clarification of permissible use OHV In-Lieu funds. OHV Division staff stated that maintenance of the Sno-Cat is in fact an appropriate use – action requested - APPROVE BUDGET ADJUSTMENT. (4/5 vote required) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 23 June 24, 2014 3.63* Jail Inmate Commissary Contract Amendment - On behalf of the inmates of the Butte County Jail, the Sheriff's Office contracts for commissary services to allow inmates to purchase items such as magazines, food, supplies and other amenities. Currently, the Sheriff's Office uses Keefe Commissary Services and is requesting to extend the contract with Keefe for 6 months through February 28, 2015. In addition to commissary services, Keefe provides an accounting module for inmate funds and a point of deposit via a kiosk in the jail lobby. All other terms of the current contract will remain in effect – action requested - APPROVE AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.64* Inmate Dental Services Contract - The Sheriff's Office contracts for basic dental services through the jail medical provider; however, with increasingly lengthy terms of incarceration, inmate dental needs exceed the service levels provided under the medical contract. The Sheriff's Office completed a Request for Proposal (RFP) and received one respondent, Dr. Amy Pham of ProDental in Oroville. Inmates in need of dental prosthetics, or expanded dental services, will be referred by our current medical provider to Dr. Pham of ProDental. Dr. Pham will make dentures and crowns for inmates as well as perform root canals and extractions. The Sheriff's Office is proposing a three-year contract with Dr. Pham with a term expiration of June 24, 2017, maximum payable over the three-year term of $113,000 – action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. TREASURER/ TAX COLLECTOR 3.65* Columbia Ultimate Business Systems, Inc. (CUBS) - This software support amendment agreement is for the period of July 1, 2014 to June 30, 2015 and will increase the contract total by $28,871. CUBS provides technical assistance and licensing to the users of their collector software systems. Each year Butte County renews the Software License Agreement and Software Support Module – Silver Support Agreement. A percentage of the value of the software previously purchased sets the renewal fee schedule. The cost breakdown is as follows: Annual Software License Agreement - $4,759; Annual Software Support Module/Silver Support - $22,217; and new license purchase - $1,895 – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.66* Immedia, a Division of Columbia Ultimate Business Systems, Inc. - The Central Collections Division of the Treasurer-Tax Collector Department utilizes the Immedia Division of Columbia Ultimate Business Systems, Inc. (CUBS) to mail customer letters that are initiated by the revenue and reimbursement officers in the course of their daily work. The Department uses the CUBS software collection system to service the Court and the County's delinquent debt portfolio. Immedia is the business unit of CUBS that handles the billing and letter program piece of the overall collections program. Each year, the contract is amended to cover anticipated levels of service needed for the coming fiscal year. Amendment Q extends the contract term to June 30, 2015 and provides for a maximum payment of $52,000 for service during FY 2014-15 – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 24 June 24, 2014 WATER AND RESOURCE CONSERVATION 3.67* Drought Task Force Report - In 2004, Butte County adopted the Drought Preparedness and Mitigation Plan (Resolution 04-200). A key element of the Plan was the creation of the Drought Task Force (DTF). The charge of the Drought Task Force is to monitor hydrologic conditions throughout the water year and report the findings to the Water Commission and the Board of Supervisors biannually, quarterly, or monthly as needed. On January 17, 2014, Governor Brown declared a statewide drought emergency and issued an executive order. On January 31, 2014 Butte County activated the 2014 Drought Emergency Operation Center. The 2014 Drought Action Plan is currently in a Level 1 response and has a two week operational period. The 2014 Drought Action Plan was presented to the Board of Supervisors on February 11, 2014. The DTF met on May 19, 2014 to discuss the 2014 Drought Action Plan, current conditions and consider recommendations to the Board of Supervisors including whether to recommend an emergency declaration. Since agricultural and community water supplies are expected to meet demands this year, the DTF felt that an emergency drought declaration was not warranted at this time. The DTF will meet in November, 2014 unless circumstances require a meeting sooner – action requested - ACCEPT FOR INFORMATION. OTHER DEPARTMENTS AND AGENCIES 3.68* First 5 Butte County Children and Families Commission FY 2014-15 Annual Budget – action requested – ACCEPT FOR INFORMATION. 4.00 REGULAR AGENDA 4.01* Boards, Commissions and Committees 1. Appointments to Listed Vacancies 2. Board Member/Committee Reports and Board Member Comments (Pursuant to CA State law, the Board is prohibited from taking action on any item not listed on the agenda.) 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03 Items Removed from the Consent Agenda for Board Consideration and Action. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 25 June 24, 2014 4.04* Franchising for Solid Waste Collection Services - As part of the strategic plan developed for the Neal Road Recycling and Waste Facility (NRRWF) and presented to the Board of Supervisors in August of 2012, staff recommended two components for a revenue plan capable of meeting the funding requirements of the NRRWF and related County waste management programs during the planning period of 2012-2020. The revenue plan consisted of a gate fee increase implemented over several years, which the Board has approved, and the capturing of additional waste tons that are generated in the County but exported out of the County. The latter can be accomplished through contractual agreements with waste haulers as part of County franchised service areas. The accompanying staff report provides detailed information about the process to develop proposed franchised service areas, and the development of proposed franchise agreements, collection rate study and rate methodology. Staff worked with the County's three licensed waste haulers (Recology, Waste Management and Northern Recycling and Waste Services) during the process. The haulers have reviewed and commented on the proposed franchised areas, agreements and rate methodology and are in general agreement. County Counsel and County Risk Management reviewed the franchise agreements and provided input. Staff is recommending the Board consider a motion of intent to approve. Revisions to Butte County Code, Chapter 31, will be required and documents finalized prior to the Board taking final action. If directed accordingly, staff will prepare revisions and return to the Board in the Fall of 2014- action requested - 1) ADOPT MOTION OF INTENT TO AWARD THREE (3) EXCLUSIVE FRANCHISES FOR SOLID WASTE COLLECTION SERVICES; AND 2) DIRECT STAFF TO FINALIZE DOCUMENTS, REVISE BUTTE COUNTY CODE, CHAPTER 31 AND RETURN TO THE BOARD AT A FUTURE DATE FOR CONSIDERATION. (Public Works) 4.05* Request for Direction Regarding Amendment of General Plan Agricultural Element Policy AG-P5.3 - At the May 6, 2014 meeting, the Board of Supervisors provided direction to staff to: 1) expand the applicability of the Right to Farm Ordinance to new residential development which is adjacent to existing agricultural uses, 2) affirm residential uses in the AG (Agriculture) zone, and 3) develop specific examples/diagrams to illustrate various options for buffers and setbacks between new residential development and existing agricultural uses in the VLDR (Very Low Density Residential) zone. Based upon discussion and direction provided to staff by the Board at the June 24, 2014 meeting, staff can: 1) prepare an amendment to General Plan Agricultural Element Policy AG-P5.3, 2) develop a new policy in the Agricultural Element to minimize compatibility conflicts between existing orchard operations and new residential development in the VLDR designation, and 3) amend the Zoning Ordinance to establish the process for consultation between the Zoning Administrator and Agricultural Commissioner to determine setbacks between existing orchard operations and new residential development in the VLDR zone - actions requested - PROVIDE DIRECTION TO STAFF TO: 1) PREPARE AN AMENDMENT TO GENERAL PLAN AGRICULTURAL ELEMENT POLICY AG-P5.3; 2) DEVELOP A NEW POLICY IN THE AGRICULTURAL ELEMENT TO MINIMIZE COMPATIBILITY CONFLICTS BETWEEN EXISTING ORCHARD OPERATIONS AND NEW RESIDENTIAL DEVELOPMENT IN THE VLDR DESIGNATION; AND 3) AMEND THE ZONING ORDINANCE TO ESTABLISH THE PROCESS FOR CONSULTATION BETWEEN THE ZONING ADMINISTRATOR AND AGRICULTURAL COMMISSIONER TO DETERMINE SETBACKS BETWEEN EXISTING ORCHARD OPERATIONS AND NEW RESIDENTIAL DEVELOPMENT IN THE VLDR ZONE. (Development Services) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 26 June 24, 2014 5.00 PUBLIC HEARINGS AND TIMED ITEMS 9:30 A.M. 5.01* Public Hearing - Consideration of a Negative Declaration for the Redirected Contract PG&E Water From the Miocene Canal Through State Water Project Facilities (Lake Oroville to the Thermalito Powers Canal) - California Water Service Company, Oroville (CWS) currently purchases a portion of its water supply from PG&E. This water flows from the West Branch of the Feather River to the Miocene Canal and is ultimately delivered to the CWS treatment plant on the Thermalito Powers Canal. This conveyance system produces turbid and warm water, which is costly to treat into drinking water. CWS also purchases a portion of its water supply from Butte County's Table A allocation from Lake Oroville and blends this water with the PG&E-purchased water to improve water quality before it is treated. Approval of a Negative Declaration would allow the PG&E water to be conveyed through the State Water Project (SWP) facilities located at Lake Oroville. As the SWP contractor, the County is eligible to convey non-project water through Article 55 of their water supply contract with the State Department of Water Resources (DWR). Approval of the Negative Declaration would be the first step to allow up to 3,000 acre feet of water to be conveyed through the SWP facilities on an annual basis through December 31, 2017. The water would be metered into the reservoir at PG&E's Lime Saddle Power Plant and then metered out of the reservoir at the current out-take facilities located at the Thermalito Powers Canal. This action would conserve water currently lost through the Miocene Canal system and also reduce maintenance costs on the canal, which are passed along to the ratepayers in the Oroville area – action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) 9:45 A.M. 5.02* Public Hearing - Application for Outdoor Festival License, River Reflections RV Park & Campground – Khris-Tina Kelley has submitted an application for an Outdoor Festival License per Chapter 12, Article III. Outdoor Festivals (Butte County Code Sections 12-25 through 12-33). The festival is proposed to be one day (Saturday, July 12, 2014), from 4:00 p.m. to 9:00 p.m., and proposes to have up to 250 spectators, participants and other attendees. Limited on-site camping and RV spaces are available. Parking is proposed on site. The festival site will be on parcels (APN 035-480-071, 069 & 067), totaling approximately 18.37 acres. The parcels are located on the west side of Pacific Heights Road, at the River Reflections RV Park & Campground (4360 Pacific Heights Road, Oroville). The Development Services Department has completed an environmental review of the application, completed a site visit and determined that since no permanent structures will be built and only normal seasonal clearing of grass areas will occur, the project is categorically exempt from the California Environmental Quality Act, per Section 15304 (e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals, etc." The festival application was circulated to affected County departments and other agencies for their comments and requirements. Recommended festival requirements (conditions) are included in the staff report – action requested – 1) FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(E) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; AND 2) APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL PERMIT (RFD14-0011), SUBJECT TO THE CONDITIONS DETAILED IN THE STAFF REPORT. (Development Services) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 27 June 24, 2014 9:50 A.M. 5.03* Timed Item - Butte County Seal Design - On February 25, 2014, the Board of Supervisors approved the Butte County Communication Strategy (Strategy) for 2014 and 2015. The purpose of the Strategy is to establish Butte County as open, responsive, and innovative when serving employees, the media, and the public. The Strategy includes four initiatives designed to coordinate communication efforts countywide in order to better serve and connect with internal and external audiences. One of the action items in the Strategy is to establish a new Seal that supports the brand image of Butte County, as well as, establish a policy and design brief for use of the Seal for unified portrayal of County government. On May 24, 2014, the Board of Supervisors considered designs for a new Butte County Seal. The Board of Supervisors directed staff to bring additional design options back for further consideration. The item before the Board of Supervisors is consideration of designs for a new Butte County Seal. Once the new Butte County Seal is established, staff will develop a Use Policy for the Seal. Staff recommends the Board of Supervisors select a design and direct staff to draft an ordinance adopting the new Butte County Seal and return to the Board of Supervisors for consideration – action requested - PROVIDE DIRECTION TO STAFF. (Administration) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 28 June 24, 2014 1:00 P.M. 5.04* Public Hearing - Butte County Fiscal Year 2014-2015 Recommended Budget - On June 10, 2014, the Board of Supervisors accepted the Recommended Budget for fiscal year 2014- 2015 and directed a public hearing for its consideration to commence on June 24, 2014. At the public hearing on June 24th, the Chief Administrative Officer will provide an overview of the Recommended Budget and an update on recommended adjustments. At the conclusion of the public hearing, staff will request Board of Supervisors’ direction establishing the Adopted Budget for fiscal year 2014-2015. Additionally, the Board will be asked to consider a 10% transfer (currently estimated at $715,201) of Public Health 1991 Realignment revenue to Social Services. This transfer is recommended to provide funds for public assistance programs such as foster care, aid for adoptions and In-Home Supportive Services. The Board will be asked to hold a public hearing on this transfer and to adopt a resolution authorizing it. The Recommended Budget is located on the County website on the County Budget page at http://www.buttecounty.net/administration/FY14- 15RecommendedBudget.aspx. - actions requested - 1) HOLD A PUBLIC HEARING ON THE RECOMMENDED BUDGET AND TAKE COMMENTS; 2) APPROVE THE RECOMMENDED BUDGET, INCLUDING ADJUSTMENTS, FOR SPENDING AUTHORITY, INCLUDING THOSE RELATED TO CAPITAL ASSETS AS IDENTIFIED ON THE CAPITAL ASSETS SCHEDULE (PAGE 492-493), THE PUBLIC WORKS ROAD FUND WORK PROPOSED WORK PROGRAM (PAGE 211) AND SCHEDULE A, UNTIL THE BUDGET IS ADOPTED; 3) ACCEPT THE AB 109 PUBLIC SAFETY REALIGNMENT BUDGET PLAN AS APPROVED BY THE COMMUNITY CORRECTIONS PARTNERSHIP AND INCORPORATED INTO THE RECOMMENDED BUDGET; 4) PROVIDE DIRECTION TO STAFF TO PREPARE A BUDGET RESOLUTION FOR CONSIDERATION ON JULY 29, 2014; 5) PROVIDE DIRECTION THAT IF THE GENERAL FUND BALANCE AVAILABLE EXCEEDS $15,565,000 THE ADDITIONAL AMOUNT, UP TO $1,000,000, WILL BE USED TO INCREASE THE GENERAL FUND RESERVE AND ANYTHING BEYOND THAT WILL BE USED TO INCREASE CONTINGENCIES, BUT IF IT IS LESS THAN $15,565,000 ANY SHORTFALL WILL BE ADDRESSED BY REDUCING CONTINGENCIES AND ANY SHORTFALL GREATER THAN THE CONTINGENCIES AMOUNT WILL BE ADDRESSED BY REDUCING THE GENERAL FUND RESERVE; AND 6) HOLD A PUBLIC HEARING TO CONSIDER A 10% TRANSFER OF PUBLIC HEALTH 1991 REALIGNMENT REVENUES TO SOCIAL SERVICES, AND ADOPT A RESOLUTION APPROVING THE TRANSFERS. (Administration) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 29 June 24, 2014 6.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. RECESS Recess as the Butte County Board of Supervisors and convene as the Thompson Flat Cemetery District Board of Trustees. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 30 June 24, 2014 THOMPSON FLAT CEMETERY DISTRICT BOARD OF TRUSTEES AGENDA JUNE 24, 2014 1.00 CALL TO ORDER – Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. 2.00 CONSENT AGENDA 2.01* Operation and Maintenance Contract Amendment 1 - Gridley-Biggs Cemetery District - On August 10, 1999, the Butte County Board of Supervisors adopted Resolution 99-107 designating the Board as Trustees of the Thompson Flat Cemetery District pursuant to Health and Safety Code Section 8950.3. The County then negotiated an annual contract with Gridley-Biggs Cemetery District to provide operation and maintenance of the Thomson Flat Cemetery (Cemetery), beginning January 11, 2000. On July 1 of each year, both parties have mutually agreed to renew the agreement on a year-to-year basis. This contract compensates Gridley-Biggs Cemetery District for their costs incurred maintaining the grounds and for professional assistance in the operation of the Cemetery. The contract provides that the Cemetery will operate under the rules and procedures established by the Gridley-Biggs Cemetery District for burials. Amendment 1 to the contract will extend the term for one year to June 30, 2015. The not to exceed annual rate remains unchanged at $1,400. The total contract price will increase to $2,800 – action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. 3.00 REGULAR AGENDA (No Items) 4.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. ADJOURNMENT Adjourn as the Thompson Flat Cemetery District Board of Trustees and convene as the In- Home Supportive Services Public Authority Board. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 31 June 24, 2014 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA JUNE 24, 2014 1.00 CALL TO ORDER – Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. 2.00 CONSENT AGENDA (No Items) 3.00 REGULAR AGENDA (No Items) 4.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board is prohibited from taking actions on any item not listed on the agenda. 5.00 CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATOR: CATHI GRAMS, JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATION: CUHW (This closed session item will be held contemporaneously with the Board of Supervisors closed session) ADJOURNMENT Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 32 June 24, 2014 7.00 CLOSED SESSION 7.01 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA; DSA - MANAGEMENT/SUPERVISORY UNIT; DSA- GENERAL UNIT; BCCOA - SUPERVISORY UNIT; BCCOA - GENERAL UNIT; CONFIDENTIAL UNIT; PPOA - MANAGEMENT UNIT; NON-REPRESENTED UNIT (This closed session item will be held contemporaneously with the In-Home Supportive Services closed session) BUTTE COUNTY BOARD OF SUPERVISORS AGENDA – JUNE 24, 2014 PAGE 33 June 24, 2014 Information and Procedures Concerning the Agenda and Conduct of the Board of Supervisors Meetings Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob. Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been provided to the Board of Supervisors members to explain that item. Agenda Format and Meeting Order: The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administrative Office 25 County Center Drive, Suite 200, Oroville, CA 95965 530-538-7631 www.buttecounty.net/cob