HomeMy WebLinkAboutA062717 BUTTE COUNTY
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BOARD OF SUPERVISORS EMBERS OF THE BOARD
BILL CONNELLY,CHAIR,DISTRICT 1
REGULAR MEETING AGENDA LARRY WAHL,DISTRICT 2
u MAUREEN KIRK,DISTRICT 3
JUNE 27, 20 Z7 STEVE LAMBERT,DISTRICT 4
C A L I F 0 R t4 I �A d� DOUG TEETER,DISTRICT 5
9:00 AM
PAUL HAHN
CHIEF ADMINISTRATIVE OFFICER MEETING LOCATION BRUCE ALPERT,COUNTY COUNSEL
CLERK OF THE BOARD BOARD OF SUPERVISORS CHAMBERS
25 COUNTY CENTER DRIVE,SUITE 205
OROVILLE,CALIFORNIA 95965-3380
1. CALL TO ORDER
Pledge of Allegiance
Observation of a Moment of Silence
2. CORRECTIONS AND/OR CHANGES TO THE AGENDA
3. CONSENT AGENDA
3.01 Unclaimed Property Tax Refunds - Revenue and Taxation Code sections 5096-5108 provide legal
authority and direction regarding Property Tax Refunds. Section 5097 outlines the conditions
under which refunds may be made. Section 5102 specifically addresses unclaimed amounts by
stating: "Unclaimed amounts. If any payment may be refunded under this article and no claim is
filed within the time allowed, the payment may be transferred to the County General Fund on
order of the Board of Supervisors." Multiple attempts have been made to contact those that are
owed a refund, including posting the unclaimed refund information on the Butte County website,
with no success.The Auditor-Controller has verified that the$10,427.25 in refunds identified on
the listing meet the requirements prescribed by Revenue and Taxation Code sections 5096-5108
and request that that amount be transferred to the Auditor-Controller's budget in the General
Fund — action requested -AUTHORIZE TRANSFER OF UNCLAIMED AMOUNTS TO THE GENERAL
FUND. (Auditor-Controller)
3.02 Mental Health Services Act Plan - In November of 2004, California voters passed Proposition 63
creating the Mental Health Services Act (MHSA). The act created an additional income tax on
California residents making more than $1 million per Year. Most of the MHSA revenue is
distributed to the counties. In 2005,the Butte County Department of Behavioral Health (BCDBH)
began the community input process through meetings, focus groups, surveys, and work groups
to identify the community needs and to develop program/service plans for Butte County. The
County is required to update MHSA Program and Expenditure Plans every three Years. The
proposed three Year plan for FY 2017-18 through FY 2019-20 is the result of the collaboration of
the BCDBH administrative team, the BCDBH advisory board, and an extensive community input
process which included multiple public community input meetings, focus groups, and public
surveys — action requested — 1) APPROVE THE MHSA THREE YEAR PLAN; AND 2) AUTHORIZE
BEHAVIORAL HEALTH DIRECTOR AND AUDITOR/CONTROLLER TO SIGN THE ACCOUNTABILITY
CERTIFICATION. (Behavioral Health)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
3.03 Agreement with Debra Villasenor- Debra Villasenor provides a wide array of services associated
with the identification, development, and operation of housing for clients with serious mental
illness who receive services through Butte County Department of Behavioral Health (BCDBH).
The housing services include:determining housing needs of BCDBH clients, identifying accessible
housing, building partnerships with housing owners and property management firms to obtain
more available units for BCDBH clients, developing plans for use of Mental Health Services Act
housing funds, and ensuring compliance with reporting requirements of housing grants.
Approval is requested to renew the agreement with Debra Villasenor for the provision of housing
services. The term of the agreement will be July 1, 2017 through June 30, 2018. The maximum
financial obligation under this agreement shall not exceed$64,570—action requested-APPROVE
AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.04 Agreement with Aegis Treatment Centers, LLC - Aegis Treatment Centers, LLC operates one of
the largest networks of narcotic treatment programs(also known as opiate treatment programs)
in the nation. Its goal is to support the successful recovery of patients and improve the quality of
lives through the provision of evidence-based comprehensive treatment. Approval is requested
for an agreement with Aegis Treatment Centers, LLC to provide narcotic replacement therapy
and individual counseling services to Medi-Cal eligible clients.The term of this agreement will be
July 1, 2017 through June 30, 2018.The maximum financial obligation under this agreement shall
not exceed $2,482,585.57 — action requested - APPROVE AGREEMENT AND AUTHORIZE THE
CHAIR TO SIGN. (Behavioral Health)
3.05 Agreement with Aurora Behavioral Healthcare-Aurora Behavioral Healthcare provides inpatient
psychiatric hospitalization services.The State mandates contracting with managed care hospitals
based on a county's historical utilization. Approval is requested for an agreement with Aurora
Behavioral Healthcare to provide inpatient psychiatric services for clients referred by Butte
County Department of Behavioral Health.The term of this agreement will be July 1,2017 through
June 30, 2019. The maximum financial obligation under this agreement shall not exceed
$700,000($350,000 in fiscal year [FY] 2017-18 and $350,000 in FY 2018-19)—action requested -
APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.06 Agreement with BHC Sierra Vista Hospital, Inc. -BHC Sierra Vista Hospital, Inc. provides inpatient
psychiatric hospitalization services.The State mandates contracting with managed care hospitals
based on a county's historical utilization.Approval is requested for an agreement with BHC Sierra
Vista Hospital, Inc. to provide inpatient psychiatric services for clients referred by Butte County
Department of Behavioral Health. The term of this agreement will be July 1, 2017 through June
30, 2019. The maximum financial obligation under this agreement shall not exceed $700,000
($350,000 in FY 2017-18 and$350,000 in FY 2018-19)—action requested-APPROVE AGREEMENT
AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.07 Agreement Amendment with California Locums, P.C. - California Locums, P.C. is a physician
recruiting agency that provides psychiatrists for placement at hospitals and clinics on a short-
term basis. Due to the shortage of psychiatrists, the department uses California Locums, P.C. to
supply psychiatrists to work at Chico Adult Outpatient or other department sites as needed.
Approval is requested to amend the agreement with California Locums, P.C. for the provision of
additional psychiatric services based on client need. The financial obligation under this
agreement shall not exceed$632,000(this is an increase of$52,000).The term of the agreement
will remain July 1, 2016 through June 30, 2017, with no change in contract rates — action
requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN.
(Behavioral Health)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
3.08 Agreement with Caminar, Inc. - Caminar, Inc. is a nonprofit corporation specializing in the
planning, development, and operation of vocational rehabilitation programs. Approval is
requested for an agreement with Caminar, Inc. to provide vocational rehabilitation services to
Butte County clients who have displayed severe and persistent mental illness and/or alcohol and
drug problems, and for property management services for Avenida Apartments in support of
these services. The term of this agreement will be July 1, 2017 through June 30, 2018. The
maximum financial obligation under this agreement shall not exceed $299,408.60 — action
requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.09 Agreement with Chico Community Shelter Partnership - The Chico Community Shelter
Partnership is a non-profit organization dedicated to assisting individuals in their efforts to
achieve self-sufficiency and a more stable lifestyle.The Chico Community Shelter Partnership has
operated the Torres Community Shelter, providing shelter and related social services to those
experiencing homelessness in the community for over 14 years. Approval is requested for an
agreement with Chico Community Shelter Partnership to provide peer-based services to
homeless individuals through client support and mental health outreach services, and to shelter
guests experiencing mental illness.The term of this agreement will be July 1, 2017 through June
30, 2018.The maximum financial obligation under this agreement shall not exceed $111,667.20
— action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral
Health)
3.10 Agreement Amendment with Clean King by DeHart, Inc. - Psychiatric Health Facility
Housekeeping - Clean King by DeHart, Inc. (Clean King) provides a variety of services from
commercial office cleaning to carpet restoration services throughout Butte County. Approval is
requested to amend the agreement with Clean King to provide housekeeping services for the
Psychiatric Health Facility and extend the term and increase the contract maximum.The term of
the agreement will be July 1, 2016 through December 31, 2017, pending competitive solicitation
and future contract award for these services. The maximum financial obligation under this
agreement shall not exceed $77,863 (this is an increase of $27,645 for FY 2017-18) — action
requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN.
(Behavioral Health)
3.11 Agreement with CSU, Chico Research Foundation — Passages - The CSU, Chico Research
Foundation (Foundation) is a private non-profit corporation that serves as an auxiliary of the
California State University, Chico. Passages, a program supported by the Foundation, provides
information and support services to older adults and their family care givers experiencing
significant emotional disturbances or serious mental illness. Approval is requested for an
agreement with the Foundation to provide outreach/education to the older adult population in
the Butte County area who are not currently receiving services. The term of this agreement will
be July 1, 2017 through June 30, 2018. The maximum financial obligation under this agreement
shall not exceed $145,000 — action requested - APPROVE AGREEMENT AND AUTHORIZE THE
CHAIR TO SIGN. (Behavioral Health)
3.12 Agreement with Golden State Physician Services, P.C. - Golden State Physician Services P.C.
(Golden State) is a physician recruiting agency that provides psychiatrists for placement at
hospitals and clinics on a short-time basis. Due to the shortage of psychiatrists, the department
uses Golden State to supply psychiatrists to work at department sites as needed. Approval is
requested for an agreement with Golden State for the provision of psychiatric services.The term
of the agreement will be July 1, 2017 through June 30, 2019.The financial obligation under this
agreement shall not exceed $72,000 — action requested - APPROVE AGREEMENT AND
AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
3.13 Agreement with Mountain Valley Child and Family Services, Inc. - Mountain Valley Child and
Family Services, Inc. (Mountain Valley CFS)is a residential treatment facility that has been serving
children and adolescents since 1968. Approval is requested for an agreement with Mountain
Valley CFS to provide mental health services,specifically fora day treatment intensive programs.
The term of the agreement will be July 1, 2017 through June 30, 2018. The maximum financial
obligation under this agreement shall not exceed $39,978.50 — action requested - APPROVE
AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.14 Agreement Amendment with NorCal Services for the Deaf and Hard of Hearing-NorCal Services
for the Deaf and Hard of Hearing provides sign language interpreting and real time captioning
services that ensure effective communication with the deaf, hard of hearing, and deaf-blind
persons for clients who receive services through Butte County Department of Behavioral Health.
Approval is requested to amend the agreement with NorCal Services for the Deaf and Hard of
Hearing for the provision of additional interpreting services due to client need. The term of the
agreement will remain July 1,2015 through June 30,2017,with no change in rates.The maximum
financial obligation under this agreement shall not exceed $31,200 (this is an increase of$6,700
for FY 2016-17)—action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE
CHAIR TO SIGN. (Behavioral Health)
3.15 Agreement with North Valley Behavioral Health - North Valley Behavioral Health (NVBH)
operates a licensed 16-bed acute care psychiatric inpatient treatment facility. NVBH provides
psychiatric treatment, rapid stabilization, and coordinated discharge planning that encourages
wellness and recovery with support from community based services. Approval is requested for
an agreement with NVBH to provide psychiatric inpatient treatment services. The term of this
agreement will be July 1, 2017 through June 30, 2018. The maximum financial obligation under
this agreement shall not exceed $1,456,000 — action requested - APPROVE AGREEMENT AND
AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.16 Agreement with Northern Valley Catholic Social Service- Hmong Elder-Northern Valley Catholic
Social Service (NVCSS) provides mental health, housing, vocational, and support services to
individuals and families in California's Northern Sacramento Valley. NVCSS was founded in 1986
and now serves six northern California counties. Approval is requested for an agreement with
NVCSS to provide support services and outreach to the Hmong elder population,which includes
education about mental illness incorporating both Western and traditional cultural practices.
NVCSS was awarded this program based on a competitive solicitation performed by the
department in 2016.The term of this agreement will be July 1, 2017 through June 30, 2018.The
maximum financial obligation under this agreement shall not exceed $165,707.62 — action
requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.17 Agreement with Northern Valley Catholic Social Service - Iversen Center and Warm Line
Northern Valley Catholic Social Service(NVCSS) provides mental health, housing,vocational, and
support services to individuals and families in California's Northern Sacramento Valley. NVCSS
was founded in 1986 and now serves six northern California counties. Approval is requested for
an agreement with NVCSS to provide outreach and support services through the following
programs: Warm Line - a peer staffed non-crisis talk line; and Iversen Center - a wellness and
recovery center for consumers.The term of this agreement will be July 1, 2017 through June 30,
2018. The maximum financial obligation under this agreement shall not exceed $740,234.04 —
action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral
Health)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
3.18 Agreement with Northern Valley Catholic Social Service - Mental Health Services - Northern
Valley Catholic Social Service (NVCSS) provides mental health, housing, vocational, and support
services to individuals and families in California's Northern Sacramento Valley. NVCSS was
founded in 1986 and now serves six northern California counties. Approval is requested for an
agreement with NVCSS to provide mental health services to children in urban areas, rural
communities, and multiple school districts within Butte County.The term of this agreement will
be July 1, 2017 through June 30, 2018. The maximum financial obligation under this agreement
shall not exceed$1,901,212.80—action requested-APPROVE AGREEMENT AND AUTHORIZE TH E
CHAIR TO SIGN. (Behavioral Health)
3.19 Agreement with Northern Valley Catholic Social Service - Mother's Well - Northern Valley
Catholic Social Service(NVCSS) provides mental health, housing,vocational,and support services
to individuals and families in California's Northern Sacramento Valley. NVCSS was founded in
1986 and now serves six northern California counties. Approval is requested for an agreement
with NVCSS for Perinatal Anxiety and Mood Disorder counseling to eligible women. The term of
this agreement will be July 1, 2017 through June 30, 2018. The maximum financial obligation
under this agreement shall not exceed $209,990.39—action requested -APPROVE AGREEMENT
AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.20 Agreement with Northern Valley Catholic Social Service—Promotores- Northern Valley Catholic
Social Service (NVCSS) provides mental health, housing, vocational, and support services to
individuals and families in California's Northern Sacramento Valley. NVCSS was founded in 1986
and now serves six northern California counties. Approval is requested for an agreement with
NVCSS to provide outreach services for the Promotores program,which educates the Latino and
Hmong population about mental illness. NVCSS was awarded this contract through a solicitation
performed by the department in 2015. The term of this agreement will be July 1, 2017 through
June 30, 2018. The maximum financial obligation under this agreement shall not exceed
$225,797.90—action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN.
(Behavioral Health)
3.21 Agreement with Victor Community Support Services, Inc. -Victor Community Support Services,
Inc. (VCSS) provides a wide array of community based mental health and family support services.
Working in a close partnership with Butte County Department of Behavioral Health, VCSS
addresses the mental health needs of children and their families.Through this agreement, VCSS
will provide school-based counseling services, focusing on schools in South County. Approval is
requested for an agreement with VCSS to provide school-based mental health services to
children within Butte County. The term of this agreement will be July 1, 2017 through June 30,
2018.The maximum financial obligation under this agreement shall not exceed $2,546,855.52—
action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral
Health)
3.22 Agreement with Victor Treatment Centers, Inc. -Victor Treatment Centers, Inc. (VTC) provides a
living environment for severely emotionally disturbed children, ages 8 through 18, who are not
able to succeed in family situations,foster homes,group homes, and/or lower levels of care.The
youth served by VTC have significant mental, behavioral and/or emotional disorders that result
in the need for 24-hour supervision in conjunction with intensive mental health services.
Approval is requested for an agreement with VTC to provide mental health services to Butte
County youth who meet the standards of medical necessity. The term of this agreement will be
July 1, 2017 through June 30, 2018.The maximum financial obligation under this agreement shall
not exceed $39,998.60—action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR
TO SIGN. (Behavioral Health)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
3.23 Contract with Team Legal, Inc. -The Department of Child Support Services issued a request for
proposals from qualified firms to provide service of process (legal processes). The department
received four proposals and chose Team Legal, Inc. based in Valencia, CA, after an extensive
review process. Team Legal, Inc. currently provides service of process throughout California and
has contracts with child support agencies in Santa Clara, Placer, and Los Angeles counties. The
term of this agreement will be July 1, 2017 through June 30, 2019. The maximum financial
obligation under this agreement shall not exceed $120,000 — action requested - APPROVE
CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Child Support Services)
3.24 Contract Amendment with DFM Associates for EiMS System - EiMS is the Election Division's
Information Management System, a software package that automates the County Registrar of
Voter's office. The current contract with DFM Associates expires on June 30, 2017, and the
amendment extends the contract term to June 30, 2020,with fees totaling$7,756.50 per month
for FY 2017-18. All other terms and conditions remain the same—action requested -APPROVE
CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Clerk-Recorder)
3.25 Contract Amendment with DFM Associates for RiiMS System - RiiMS is the Recorder Division's
Information and Image Management System, a DFM Associates software package that
automates the County Recorder's office. The current contract with DFM Associates expires on
June 30,2017,and the amendment extends the contract term to June 30,2020,with fees totaling
$6,155.41 per month for FY 2017-18. All other terms and conditions remain the same — action
requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Clerk-
Recorder)
3.26 Approval of Board Minutes - Submitted for approval are the minutes for the May 9, 2017, May
23,2017,and June 13,2017 Board of Supervisors regular meetings—action requested-APPROVE
BOARD MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration)
3.27 Agency Response to Grand Jury -To comply with Penal Code sections 933 and 933.05, staff has
prepared a draft Board of Supervisors and Chief Administrative Officer response to the findings
and recommendations contained in the 2016-17 Second Interim Grand Jury Report. It is
requested that the Board approve the response for submittal to the Presiding Judge, included in
the staff report. Alternatively, the Board can direct staff to make specified changes to the draft
response, and a revised response can be submitted to the Presiding Judge —action requested -
APPROVE AGENCY RESPONSE TO GRAND JURY REPORT AND AUTHORIZE THE CHAIR TO SIGN.
(County Administration)
3.28 Agreement Amendment with the CSU, Chico Research Foundation - On July 29, 2009, Butte
County entered into an agreement with the CSU, Chico Research Foundation, through the
Geographic Information Center (GIC), to provide Geographic Information System (GIS) mapping
services and data analysis in support of the Chico Urban Area Nitrate Compliance Program. The
Board of Supervisors subsequently approved six amendments to continue services provided by
the GIC. The term of the current agreement expires on June 30, 2017. The services provided by
the contractor continue to be required. Staff recommends extension of the agreement term to
June 30, 2018. This amendment provides an additional $10,000, increasing the total not-to
exceed-price to $90,000. Funding is provided by County Services Area 114. All other terms and
conditions remain the same — action requested - APPROVE AGREEMENT AMENDMENT AND
AUTHORIZE THE CHAIR TO SIGN. (County Administration)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
3.29 Resolution Rescinding and Replacing Resolution No. 75-82 Establishing County Service Area
Revolving Loan Fund - The Butte County Board of Supervisors adopted Resolution No. 75-82
establishing a County Service Area (CSA) Revolving Loan Fund in 1975 and appropriating
$100,000 to the fund. Government Code §25214.5 now authorizes the Board of Supervisors to
appropriate up to $2,000,000 for the acquisition or improvement of real or personal property,
environmental studies, fiscal analyses, engineering services, supplies, or any other lawful
expenses. Staff recommends rescinding Resolution No. 75-82 and replacing it with a resolution
establishing a CSA Revolving Loan Fund pursuant to the current Government Code. In addition
to re-establishing the revolving loan fund, a loan in the amount of$87,740 is requested for CSA
82 -Stirling City, which operates the sanitary sewage system for 96 parcels in the community of
Stirling City, to pay for expenses that occurred when a sewer main became blocked and caused
the sewer system to overflow out of the manholes and inside a residence. CSA 82 does not have
sufficient funds to pay the costs including sewer main repair in the amount of$33,520, pumping
and staff costs of$32,551, and clean-up costs for the residence of$21,669. Staff recommends a
loan of$87,740 to CSA 82—action requested—1)ADOPT RESOLUTIONS(2)AND AUTHORIZE THE
CHAIR TO SIGN; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (County
Administration)
3.30 Land Conservation Act Compatibility Determination and Contract Amendment for 2 DSD
LLC/Rocque and April Merlo - 2 DSD LLC/Rocque and April Merlo have applied for a Lot Line
Adjustment (LLA16-0014) to reconfigure 4 lots in use as nut orchards, a hull drying facility, and
residence.APN 047-070-038(2 DSD LLC-orchard) is approx. 106 acres before and 82 acres after
adjustment; APN 047-100-032 (2 DSD LLC - orchard) is approximately 120 acres before and 80
acres after adjustment; APN 047-060-037 (2 DSD LLC-orchard) is approximately 77 acres before
and 140 acres after adjustment; and APN 047-070-036 (Merlo - hull drying facility, residence) is
approximately 1.76 acres before and 2.57 acres after adjustment. On February 16, 2017, the
Zoning Administrator approved LLA16-0014 subject to conditions including amendment of the
Williamson Act contract and a determination of consistency with the Williamson Act by the Board
of Supervisors. Consistent with Government Code section 51257(a) and Rule 7.13 of the Butte
County Williamson Act program, the Board of Supervisors determines compatibility of lot line
adjustment with the Williamson Act and approves the amendment to the applicable Williamson
Act contract (LCA16-0005) to reflect the adjusted parcel boundaries. On March 6, 2017, the
Williamson Act Advisory Committee recommended to the Board of Supervisors that LLA16-
0014/LCA16-0005 is consistent with the Williamson Act as follows: 1) all required findings for
consistency with the Williamson Act can be made; 2) the Williamson Act Advisory Committee
recommends approval of the lot line adjustment and contract amendment to the Board of
Supervisors, subject to: a) the property owner's recordation of a deed restriction limiting the
further sale of APN 047-070-036(Merlo)as long as it remains in the Williamson Act, and limiting
further residential development on the Merlo parcel while it remains in the Act; b) nonrenewal
of adjusted APN 047-070-036 (Merlo) after amendment of the contract; and c) payment of any
applicable fees. The County has received the completed deed restriction and Notice of
Nonrenewal for APN 047-070-036 (LCA16-0006/Merlo) — action requested — 1) MAKE THE
REQUIRED FINDINGS DETERMINING LLA16-0014 IS COMPATIBLE WITH THE WILLIAMSON ACT AS
DISCUSSED IN THE MARCH 6, 2017 AGENDA REPORT TO THE WILLIAMSON ACT ADVISORY
COMMITTEE; AND 2) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN.
(Development Services)
3.31 Agreement Amendment with Elite Universal Security-Approval is requested for an amendment
to the agreement with California Security Services, Inc., DBA Elite Universal Security for the
provision of security services for the Department of Employment and Social Services. Elite
Universal Security will provide security guard services at locations in Oroville (202 Mira Loma
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
Drive, 205 Mira Loma Drive, and 78 Table Mountain Boulevard) and in Chico (2445 Carmichael
Drive). The amendment extends the term through December 31, 2017. The maximum amount
payable under this multi-year agreement is $1,309,287, an increase of$134,577 for FY 2017-18
—action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN.
(Employment and Social Services)
3.32 Retirement Resolution for Christine Homesley-The Director of the Department of Employment
and Social Services requests that the Board of Supervisors adopt a resolution acknowledging the
retirement of Christine Homesley on the occasion of her retirement after 34 years and 7 months
of service on June 30,2017—action requested-ADOPT RESOLUTION AND AUTHORIZE THE CHAIR
TO SIGN. (Employment and Social Services)
3.33 Lease Amendment with Sierra Entertainment Group LLC for Additional Staff Parking at 2465
Carmichael Drive, Chico - The Department of Employment and Social Services currently leases
sixty two staff parking spaces at 2465 Carmichael Drive, Chico,from Sierra Entertainment Group
LLC under a parking lease contract due to expire June 30, 2017.Staff recommends that the Board
approve an amendment to extend the term, with no increase in the $682 per month payment,
until June 30, 2019. The agreement can be terminated by either party, at its sole discretion,
without further liability by giving a sixty(60) days prior written notice to the other party—action
requested - APPROVE LEASE AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (General
Services)
3.34 Revenue Lease Renewal with Northern Valley Catholic Social Service Occupancy of a Portion of
492 Rio Lindo, Chico - In an effort to provide adult counseling services in coordination with the
Butte County Department of Behavioral Services, Northern Valley Catholic Social Service
occupies approximately 2,426 square feet of space in the County owned facility located at 492
Rio Lindo, Chico.The revenue lease rate of$0.90 per square foot results in a payment of$2,183
per month for the term of this contract,with a scheduled termination date of June 30, 2018.The
renewed lease contract grants the County the option to terminate this contract for any reason,
with one hundred and twenty days written notice, without penalty. This lease also offers the
Northern Valley Catholic Social Service the option to extend for an additional forty-eight month
period — action requested - APPROVE LEASE AND AUTHORIZE THE CHAIR TO SIGN. (General
Services)
3.35 Resolution to Amend the Salary Ordinance-The Department of Human Resources has prepared
a resolution to amend the Salary Ordinance for the following departments:
HUMAN RESOURCES: The Department of Human Resources requests to amend the classification
title of "Manager, Clerk-Recorder/Election Services" to read "Manager, Clerk-Recorder". This
change is requested to clarify that the position manages the County Clerk-Recorder's office
rather than only specifying the Election Services Division.This change will be reflected in Salary
Ordinance No. 4109 of the County of Butte; Allocated Positions, Section 9: 470 Clerk-Recorder
and Section 28 Reference C entitled"Butte County Management and Supervisory Unit(BCMEA)".
GENERAL SERVICES: The General Services Department requests to delete one vacant Fiscal
Manager and one vacant Contracts/Procurement Manager. These deletions are due to position
allocation changes made earlier in the year.These changes will decrease the total allocations by
two — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human
Resources)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
3.36 Side Letter Agreements with Teamsters-Social Services Workers' Unit-Approval is requested for
side letter agreements with the Teamsters-Social Service Workers' Unit (SSW) on behalf of
Nichole Nava and Kimberly Lamb. Ms. Nava and Ms. Lamb are employed by the Department of
Employment and Social Services as Employment Case Manager, Seniors. Both employees are
currently working in a temporary position on the Interim Statewide Automated Welfare System
(ISAWS) Migration Program (C-IV)Team to provide services to the State, while maintaining their
employment status with the County of Butte. The current side letters are expiring and new side
letter agreements are needed.Additionally, in order to improve the administrative processes for
these assignments, the department recommends adding a new classification of Employment
Case Manager, Special Assignment. Effective July 29, 2017, Ms. Nava will be temporarily
reclassified as an "Employment Case Manager, Special Assignment." Effective May 6, 2017, Ms.
Lamb will be temporarily reclassified as an "Employment Case Manager, Special Assignment."
These assignments are consistent with the Memorandum of Understanding between the
California Statewide Automated Welfare System Consortium IV and the County of Butte, signed
by the Board of Supervisors on June 9, 2009. The Department of Human Resources requests to
amend Section 28 Reference D of Ordinance No. 4109 of the County of Butte entitled "Social
Workers' Unit, effective February 11, 2017-5%; effective December 2, 2017-2%; and effective
December 1, 2018-3%," to add the classification of Employment Case Manager, Special
Assignment effective May 6, 2017.The department of Human Resources also requests to amend
Section 14 of Ordinance No. 4109 of the County of Butte entitled "570-Employment and Social
Services" by deleting two flexibly staffed Employment Case Manager, Senior or Employment
Case Manager classifications and adding two flexibly staffed Employment Case Manager, Senior
or Employment Case Manager, Special Assignment classifications effective May 6, 2017—action
requested — 1) APPROVE SIDE LETTER AGREEMENTS (2) AND AUTHORIZE THE CHAIR TO SIGN;
and 2)ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
3.37 Agreement with Justice Benefits, Inc. for Administrative Services - Under the Medi-Cal
Administrative Activities (MAA) and Targeted Case Management (TCM) programs, the federal
government reimburses state and local agencies for administrative and case management
activities they provide to Medi-Cal beneficiaries. The Probation Department completed a bid
process seeking a provider for MAA and TCM Services. When all factors were considered, the
Probation Department selected Justice Benefits, Inc. (JBI) to provide these services. In addition,
the Probation Department receives federal funding for juvenile services from Title IV-E via the
Department of Social Services. JBI is currently contracted to provide Title IV-E claiming services
and support for Probation. Approval is requested to contract with Justice Benefits, Inc., for the
provision of MAA, TCM and Title IV-E services. The term of the contract will be June 27, 2017
through June 27, 2020, and the contract maximum is $1,000,000, which is $333,333 per fiscal
year beginning in FY 2017-18. The contractor will be paid from the revenues generated. MAA,
TCM, and TITLE IV-E are all paid on a contingency basis at a rate of fifteen percent of all revenue
paid to Probation from the State — action requested -APPROVE AGREEMENT AND AUTHORIZE
THE CHAIR TO SIGN. (Probation)
3.38 Contract Amendment with Fieldware, LLC for Automated Telephone Services - The Probation
Department contracts with Fieldware, LLC to provide automated telephone reporting services
and automated notification services through the use of an automated telephone-based offender
reporting system whereby County clients make periodic contact. The new case management
system being implemented for the Probation Department is set to go live in August 2017, and
will provide this service. Approval is being requested to extend the current Fieldware, LLC
contract by one month (June 30, 2017 to July 31, 2017)to provide services until the new system
is operational. There is no change to the contract amount — action requested - APPROVE
CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Probation)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
3.39 Contract Amendment with Christina Wong for Counseling Services-The Butte County Probation
Department currently contracts with Ms. Christina Wong for individual, group, and family
therapy to youth and their families under the Juvenile Crime Prevention Act of 2000,
administered by the County. Ms.Wong has received significantly more referrals for services than
originally anticipated. Approval is requested to amend the contract with Ms. Wong to provide
additional counseling services as needed through the remainder of the contract.The term of this
contract remains July 1, 2017 through June 30, 2019. The maximum financial obligation under
this contract shall not exceed $75,000.This is a $31,000 increase, $7,666.67 for FY 2016-17 and
$11,666.67 each for FY 2017-18 and FY 2018-19 — action requested - APPROVE CONTRACT
AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Probation)
3.40 Contract Amendment with Dr. Scott Palmer for Psychological Evaluations - The Butte County
Probation Department currently contracts with Dr. Scott Palmer for court ordered psychological
evaluations of juveniles, court ordered competency to stand trial evaluations, and court
testimony regarding court ordered psychological evaluations. Dr. Palmer has received
significantly more referrals for evaluations than was originally anticipated.Approval is requested
to amend the contract with Dr. Palmer to provide additional court ordered services as needed
through the remainder of the FY 2016-2017, extend the term of the original contract from June
30, 2017 to June 30, 2018, and to increase Dr. Palmer's hourly evaluation rate and hourly travel
rate from $135 per hour to $150 per hour for FY 2017-18.The amendment also adds the clause
"Fiscal year totals may be adjusted as long as contract total does not exceed $99,000." The
maximum financial obligation under this contract shall not exceed $99,000, as follows: FY 2015-
16 $15,120, FY 2016-17 $35,880, and FY 2017-18 $48,000 — action requested - APPROVE
CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Probation)
3.41 Contract Amendment with Redwood Toxicology Laboratory for Drug Testing Services - The
Probation Department currently contracts for services with Redwood Toxicology Laboratory for
drug testing services. The three-year contract is set to expire on June 30, 2017. Probation has a
Request for Proposals posted for drug testing services and supplies and plans to have a new
contract in place by August 1, 2017. Approval is requested to extend the current Redwood
Toxicology Laboratory contract by one month(June 30, 2017 to July 31, 2017)to provide services
until a new contract is awarded.There is no change to the contract amount—action requested -
APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Probation)
3.42 Capital Asset Purchase - CNC Machine - On May 17, 2017, the Butte County Community
Corrections Partnership voted to utilize vocational and training funds within the AB 109 funding
to purchase a CNC machine for the expansion of vocational programming. The Probation
Department is requesting approval to purchase a KOIKE 5X10 Monograph Table.The equipment
will be used by Juvenile Hall personnel providing vocational training in welding to youth in
Juvenile Hall.Additionally,the equipment will be utilized in ongoing projects being developed to
benefit the larger County complex and potentially establishing other vocational opportunities
with partnering agencies. The Probation Department is obligated to pay MJB Welding Supply,
Inc. $26,812.50 to finalize the purchase of the equipment — action requested - AUTHORIZE
CAPITAL ASSET PURCHASE AND APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED).
(Probation)
3.43 Grant Agreement with the State Department of Public Health for Emergency Preparedness
Program - Approval is requested for an agreement with the California Department of Public
Health (CDPH) to provide funding for Butte County's Public Health Emergency Preparedness,
Pandemic Influenza and Hospital Preparedness Programs for an amount not-to-exceed
$2,243,655 for the period of July 1, 2017 through June 30, 2022. Each fiscal year, CDPH will
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
determine each program's allocation based on an approved work plan. Funds from this grant are
utilized to develop and implement specific activities related to emergency preparedness that are
in accordance with the requirements of the Centers for Disease Control and the Local Grant
Application Guidance. Examples of grant activities include health care system preparedness,
volunteer management, emergency operations coordination, information sharing, community
preparedness, and program management — action requested - APPROVE AGREEMENT AND
AUTHORIZE THE CHAIR TO SIGN. (Public Health)
3.44 Authorization to Award the 2017 Paradise Pine Slurry Seal Project to the Lowest Responsible and
Responsive Bidder -The Department of Public Works was previously granted authorization by
the Board of Supervisors to advertise for bids for a Slurry Seal Project on various County roads in
the Paradise Pines area.The slurry seal will be placed over the existing surfacing along with new
thermoplastic striping and markings.The project was advertised beginning May 16, 2017. Seven
bids were received and opened on June 6, 2017. The lowest bidder was Intermountain Slurry
Seal of Reno. The low bid amount was $197,791, which is 8.59% below the Engineers Estimate
for the project of $216,382.50. The Department has reviewed the bid and other required
documents that were submitted with the bid and has determined Intermountain Slurry Seal's bid
is responsible and responsive to the bid request—action requested—1)AWARD THE CONTRACT
TO THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER; AND 2)AUTHORIZE THE DIRECTOR OF
PUBLIC WORKS TO SIGN THE CONTRACT. (Public Works)
3.45 Award of Contract for the Durham-Dayton Highway Channelization to Provide Left Turn Pockets
off Durham Dayton Highway - The Department of Public Works was previously granted
authorization by the Board of Supervisors to advertise for bids for the Durham-Dayton Highway
Channelization, Project#2016-01.The project will provide left turn pockets off of Durham Dayton
Hwy onto Oroville Chico Highway and on to Book Farm Road.The project will include pulverizing
the existing intersection of Durham-Dayton Highway and Book Farm Road/Oroville Chico
Highway and widen the returns to accommodate large interstate trucks, extending an 18"
concrete culvert, paving the intersection, and striping the intersection for the left turn pockets.
This project will be constructed this summer. The project was advertised beginning May 30,
2017.Three bids were received and opened on June 13, 2017. The lowest bidder was Knife River
Construction of Chico. The low bid amount was $400,785, which is 2% above the engineer's
estimate for the project of$392,923. The Department has reviewed the bid and other required
documents that were submitted with the bid and has determined Knife River Construction's bid
is responsible and responsive to the bid request—action requested—1)AWARD THE CONTRACT
TO THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER; AND 2)AUTHORIZE THE DIRECTOR OF
PUBLIC WORKS TO SIGN THE CONTRACT. (Public Works)
3.46 Contracts for Household Hazardous Waste Collection and Disposal -Household hazardous waste
(HHW) requires special handling in regulations enforced by the Department of Toxic Substance
Control, the Department of Resources Recycling and Recovery (CalRecycle) and local
enforcement agencies. AB 939 required all jurisdictions in the State to approve a HHW Element
as part of their County-wide Integrated Waste Management Plan. The County contracts for
operation of the Butte Regional Household Hazardous Waste Facility (BCRHHWF) to collect and
dispose of HHW generated in Butte County. The BCRHHWF is located in Chico and is primarily
utilized by residents from the greater Chico area. Approximately twenty-three percent of
participants using the County facility are from areas outside the greater Chico area. Two
additional private HHW facilities are located in the communities of Paradise and Oroville.These
facilities provide service to local residents as part of each city's waste collection franchise. The
department's goal is to remove as much HHW as possible from the waste stream so that it does
not end up in the landfill. To get more residents participating in the HHW program, department
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
staff proposes to expand HHW disposal options for County residents by contracting with
Northern Recycling and Waste Services (NRWS) of Paradise and Recology of Oroville to allow
County residents to use their HHW facilities. Department staff conducted surveys and
determined potentially one-third of participants at NRWS's facility could be residents from the
unincorporated area around Paradise. For the Recology HHW facility, staff projects potentially
three-quarters of participants could be from the unincorporated area around Oroville. The
proposed agreement will reimburse NRWS and Recology for HHW disposal costs allocated to
participants from the unincorporated County areas. NRWS and Recology will be required to
record addresses of all participants using their HHW facility in order to determine allocation of
costs. Each agreement is not-to-exceed $80,000 and expires April 30, 2020—action requested -
APPROVE AGREEMENTS(2)AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)
3.47 Disposal/Exchange of Dewatered Sewage Bio-Solids and Landfill Liquids with the City of Chico -
For the last several years, the Department of Public Works and City of Chico Public Works
Department have operated under a letter of agreement which established a formula of exchange
for the disposal of Neal Road Recycling and Waste Facility's (NRRWF) septage supernatant and
the City's Water Pollution Control Plant (WPCP) treated bio-solids. A letter of agreement
between the Departments of Public Works for the County and the City is proposed, establishing
an exchange rate for FY 2017-2018. The terms are the same as in the previous year. The liquid
disposal rate was set at$0.10 per gallon and the rate for solid waste disposal was set at$42.11
per ton. The formula provides the disposal cost for the WPCP's bio-solids which is converted to
a"credit"for an equivalent amount of septage supernatant the NRRWF can dispose at the WPCP.
Septage supernatant exceeding the agreed exchange amount(credit) is subject to liquid disposal
fees. For the current fiscal year, the department expects to deliver approximately 4 million
gallons of landfill liquids to the Chico WPCP. In the next fiscal year, the department anticipates
delivering up to 5 million gallons as the NRRWF is in the process of decommissioning the septage
supernatant pond—action requested -APPROVE LETTER OF AGREEMENT AND AUTHORIZE THE
DIRECTOR OF PUBLIC WORKS TO SIGN. (Public Works)
3.48 Ratify Agreement Signed by County Administrative Officer with NCE Consulting for Pavement
Condition Assessments - As a part of developing a Memorandum of Understanding (MOU)
concerning making repairs of damage to County roads from the Oroville Spillway Incident, the
Department of Water Resources (DWR) retained the services of a consulting firm to conduct
Pavement Condition Assessments of the damaged roads to establish a base line for the repairs.
To support the County in its negotiations with DWR, the Department of Public Works solicited a
quote from Nichols Consulting Engineers(NCE)of Richmond,CA to perform Pavement Condition
Assessment of these roads on the County's behalf. This was done to verify the conclusions
presented by DWR's consultant and to provide the County its own experts in this area while
negotiating the MOU.To expedite the work needed to be done by NCE so as not to unduly delay
the MOU negotiations, the Chief Administrative Officer signed the NCE Contract so that work
could begin immediately. The Department of Public Works is now requesting the Board of
Supervisors ratify the agreement. The agreement is not-to-exceed $64,000 and expires in May
2020 — action requested - RATIFY THE CHIEF ADMINISTRATIVE OFFICER'S APPROVAL OF THE
AGREEMENT WITH NICHOLS CONSULTING ENGINEERS. (Public Works)
3.49 Resolution Authorizing Execution of Program Supplement Agreement with Caltrans -On May 9,
2017, the Board of Supervisors approved Master Agreement, Administering Agency-State
Agreement No. 03-5912F15 for State and Federal-Aid Projects with the State Department of
Transportation (Caltrans) for County projects receiving federal-aid from the Federal Highways
Administration (FHWA) in order to incorporate and conform to changes in State and federal
statutes, regulations, and policies, including Caltrans Local Assistance procedures relating to the
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
federal-aid funded programs. Per Caltrans and FHWA policies, individual resolutions authorizing
the Director of Public Works to sign Program Supplement Agreements for each individual project
are required. The Department of Public Works recently received Program Supplement
Agreement No. 059-F for the Highway Safety Improvement Program (HSIP) Guardrail
replacement Project, Federal Project Number HSIPL-5912(109). The project will upgrade
guardrails to current standards on Skyway between the Chico City Limits and the Town of
Paradise Town Limits and on Cohasset Road between the Chico City Limits and Jack Rabbit Flat
Road. The department is requesting the Board of Supervisors authorize the Director of Public
Works to execute the Program Supplement and all future Program Supplements for this project
in order to meet the Caltrans and FHWA requirements—action requested -ADOPT RESOLUTION
AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)
3.50 Resolution Declaring Jail Road as a County Highway and Adding it to the County Maintained
Mileage List - In support of the Jail Expansion Project being managed by the General Services
Department, it has become necessary to establish a defined access to the jail property either via
a dedicated easement or public road. Currently, Jail Road, that serves the jail property, is not a
County Maintained road included in the County Road Fund and because the County owns all the
property upon which Jail Road lies, there was no need to establish a separate easement. It was
only recently determined that to finalize the financing for the Jail Expansion Project, Jail Road
needs to be either declared a County Highway or an easement needs to be established. After
meetings including County Administration, the General Services Department, and the
Department of Public Works, it was determined that the most expeditious way to resolve the
issue was to declare the road a County Highway to be included in the County's Maintained
Mileage. Staff requests the Board adopt a resolution declaring Jail Road as a County Maintained
Highway and adding it to the County's Maintained Mileage list — action requested - APPROVE
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)
3.51 Memorandum of Understanding-Enhanced Victim Restitution Collection and Disbursement Pilot
Program - The Treasurer-Tax Collector's Office, District Attorney's Office, and Butte County
Superior Court have developed a program to streamline and improve the collection of victim
restitution orders, improve the process for disbursement of victim restitution payments, and
establish a central point of contact for victim inquiries. The proposed Memorandum of
Understanding(MOU)for the Enhanced Victim Restitution Collection and Disbursement Program
follows a successful 3 year pilot program that started in FY 2013-14.The pilot program's goals of
continuous improvement, increased efficiencies, and enhanced victim restitution disbursements
have resulted in an overall reduction in the cost of the program by over$8,000(which represents
a 9.7% reduction in costs) and an increase in the number of disbursements to victims from
approximately 1680 in FY 2014-15 to 2086 in FY 2015-16 (which represents an increase of
approximately 24%). Victims of crime received a total of $1,189,434.37 in restitution
disbursements during the 3 year pilot program. Based on the success of the pilot program, Board
approval is requested for a successor MOU that will allow for continuation of the program. The
term of the MOU will be July 1, 2017 through June 30, 2020,with a current yearly cost of$76,000
which is divided between the three participants ($25,333.33 per year, per agency). Funding for
the agreement is included in the departments' proposed budget requests. Funding for years 2
and 3 will be set following an annual review of the program's performance and costs. As a place
holder, the funding has been set at the maximum program cost from FY 2015-16 which was
$26,666.67 per agency per year—action requested -APPROVE MOU AND AUTHORIZE THE CHAIR
TO SIGN. (Treasurer-Tax Collector/ District Attorney)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JUNE 27,2017
4. REGULAR AGENDA
4.01 Boards, Commissions, and Committees
(List available at http://www.buttecounty.net/clerkoftheboard/AppointmentsList.aspx)
A. Appointments to Listed Vacancies
B. Board Member/Committee Reports and Board Member Comments
(Pursuant to California State law,the Board is prohibited from taking action on any item not listed on the agenda)
4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer
4.03 Items Removed from the Consent Agenda for Board Consideration and Action
4.04 Assembly Constitutional Amendment 16-Representation Equality Act-During the June 13, 2017
Board of Supervisor's meeting, staff were directed to present information on Assembly
Constitutional Amendment 16 (ACA 16) for discussion and consideration of submitting a letter
of support. ACA 16, referred to as the Representation Equality Act, would modify the way that
senate districts are formed. Senate districts are currently formed based on population
throughout the State, resulting in regions that are more densely populated having more senate
representation. ACA 16 proposes to use a geographic approach to district formation with the
intent of providing a more balanced voice for all regions throughout the State to address the
diverse interest, cultures, industries, and values of each region. Specifically, ACA 16 proposes
the state be divided into eight regions with each region containing five districts.The eight regions
would include: North Coast Region, Northern California Region, Bay-Delta Region, Central Valley
Region,Central Coast Region, Los Angeles Region, Inland Empire Region,and South Coast Region.
A letter of support has been prepared for consideration—action requested-PROVIDE DIRECTION
TO STAFF REGARDING THE LETTER OF SUPPORT FOR ACA 16. (County Administration)
4.05 Award of Project for Construction of Septage Transfer Facility at Neal Road Recycling and Waste
Facility-On April 11, 2017, the Board authorized the Department of Public Works to solicit bids
for construction of a septage receiving and transfer facility. The department posted the project
on Public Purchase, the County's online bid system, on April 13, 2017. Two bids were received
on May 4, 2017. Bids were significantly higher than the engineer's estimate of$948,150. Bids
received were $1,736,333 (83% higher) and $1,759,750 (86% higher). The Board acted on the
department's recommendation to reject all bids so the department could revise certain aspects
of the project and re-bid.The department re-posted the project on Public Purchase on May 24,
2017. Despite an outreach effort to local contractors, only one bid was received and opened on
June 14, 2017.A bid of$1,699,916.38 was submitted by Myers and Sons of Sacramento.The bid
amount is 79% higher than the engineer's estimate of$948,150.The department consulted with
the design engineering firm and they confirmed the engineer's estimate was based on recent
quotes for equipment and recent similar projects.The design engineering firm commented that
they are seeing much higher bids lately, attributed to "market conditions" where most
contractors have several projects scheduled during this construction season. The department
recommends the project be awarded to Myers and Sons.The department requests authorization
for the Public Works Director to execute the construction documents and contract. The project
was originally budgeted in FY 2016-17 and FY 2017-18. The project will now be constructed
wholly in the 2017-18 fiscal year, therefore, the department requests a budget adjustment of
$939,005 to fund the project. The NRRWF Enterprise Fund balance will be used — action
requested - 1) APPROVE AWARD OF PROJECT; 2) AUTHORIZE DIRECTOR OF PUBLIC WORKS TO
EXECUTE CONSTRUCTION DOCUMENTS; AND 3) APPROVE BUDGET ADJUSTMENT (4/5 VOTE
REQUIRED). (Public Works)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
4.06 Letter Requesting use of Forest Service Road 221\149 as a Bypass to Oroville Quincy Highway at
Mountain House -Oro-Quincy Highway was badly damaged, and closed to all traffic, as a result
of the winter storms earlier this Year. Staff anticipates this will be a long-term closure as the
repair will likely cost several million dollars and will require funding under the Federal Emergency
Relief program, which is administered by Caltrans. Department of Public Works staff have been
working with staff from Plumas National Forest (PNF) and determined there is a possibility to
establish a bypass roadway around the closure using French Creek Road and Forest Service Road
22N49. Both roads have challenges such as storm damage, narrow width, and native dirt
surfacing, but having some type of bypass available is preferable than having no access into the
area at all.The staff at PNF asked the County to make a formal request to work with them to use
221\149 as a bypass. Staff will also work with PNF staff and the Federal Highways Administration
to formally request Federal Emergency Relief funds to support the costs of installing base rock
on the roadway surface in order to allow use during inclement weather — action requested -
APPROVE LETTER AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)
5. PUBLIC HEARINGS AND TIMED ITEMS
5.01 9:20 am -Application for Outdoor Festival License for Berry Creek Berry Festival (William Cotter)
William Cotter has submitted an application for an Outdoor Festival License per Chapter 12,
Article III. Outdoor Festivals (Butte County Code Sections 12-25 through 12-33) for the Berry
Creek Berry Festival. The Festival is proposed to be for one day, Saturday,August 12, 2017 from
10:00 a.m. to 4:00 p.m. The applicants anticipate to have a total of 500 people, which includes
15-18 volunteers. The festival will be located at the Berry Creek Guild at 1477 Bald Rock Road
(APN 062-730-001) with parking at 1392 Bald Rock Road (APN 062-710-004).The festival parcel
is located on the north side of Bald Rock Road,approximately 800 feet west of Rockerfeller Road.
The festival parking parcel is located on the south side of Bald Rock Road,just west of the festival
parcel.The festival will include music,arts and crafts,and food.The Department of Development
Services has completed an environmental review of the application, a site visit, and determined
since no permanent structures will be built, the project is categorically exempt from the
California Environmental Quality Act, per Section 15304 (e) of the CEQA Guidelines - "Minor
temporary use of land having negligible or no permanent effects on the environment, including
carnivals,etc."The festival application was circulated to affected County departments and other
agencies for their comments and requirements — action requested - FIND THE FESTIVAL TO BE
CATEGORICALLY EXEMPT UNDER SECTION 15304(E) OF THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT AND APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL LICENSE MISC17-
0012, SUBJECT TO THE RECOMMENDED CONDITIONS. (Development Services)
5.02 9:30 am — Itemized Costs and Penalties Related to Nuisance Abatement to Record a Lien and
Impose a Special Assessment (Development Services)
a. Code Enforcement Case No.CE16-0623;3500 Cherokee Road,Cherokee;APN:041-480-
038—On September 21, 2016, a Hearing Officer declared a public nuisance existed on
the property listed below. This hearing has been scheduled to authorize the Board of
Supervisors to record a special assessment and lien to recover the County's costs and
penalties for Code Enforcement case CE16-0623 at 3500 Cherokee Road in Cherokee
(Assessor's Parcel Number 041-480-038) as a special assessment of $4,116.52 (costs)
and proposed lien of$36,500(penalties)—action requested—APPROVE THE PROPOSED
LIEN OF$36,500 AND A SPECIAL ASSESSMENT OF$4,116.52.
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
b. Code Enforcement Case No. CE16-0418; 48 Shane Court, Berry Creek; APN: 062-710-
016 -On October 13, 2016, a Hearing Officer declared a public nuisance existed on the
property listed below. This hearing has been scheduled to authorize the Board of
Supervisors to record a special assessment and lien to recover the County's costs and
penalties for Code Enforcement case CE16-0418 at 48 Shane Court in Berry Creek
(Assessor's Parcel Number 062-710-016) as a special assessment of $4,693.72 (costs)
and proposed lien $33,000 (penalties) — action requested - APPROVE THE PROPOSED
LIEN OF$33,000 AND A SPECIAL ASSESSMENT OF$4,693.72.
C. Code Enforcement Case No.CE16-0483; 10024 Cohasset Road,Cohasset;APN:056-110-
057 —On September 22, 2016, a Hearing Officer declared a public nuisance existed on
the property listed below. This hearing has been scheduled to authorize the Board of
Supervisors to record a special assessment and lien to recover the County's costs and
penalties for Code Enforcement case CE16-0483 at 10024 Cohasset Road in Cohasset
(Assessor's Parcel Number 056-110-057) as a special assessment of $4,769.01 (costs)
and proposed lien of$37,000(penalties)—action requested—APPROVE THE PROPOSED
LIEN OF$37,000 AND A SPECIAL ASSESSMENT OF$4,769.01.
d. Code Enforcement Case No. CE16-0391; 2850 Bohemia Avenue, Palermo; APN: 027-
060-067—On September 13, 2016, a Hearing Officer declared a public nuisance existed
on the property listed below. This hearing has been scheduled to authorize the Board
of Supervisors to record a special assessment and lien to recover the County's costs and
penalties for Code Enforcement case CE16-0391 at 2850 Bohemia Avenue in Palermo
(Assessor's Parcel Number 027-060-067) as a special assessment of $2,669.77 (costs)
and proposed lien of$37,000(penalties)—action requested -APPROVE THE PROPOSED
LIEN OF$37,000 AND A SPECIAL ASSESSMENT OF$2,669.77.
5.03 10:00 am — Presentation on North State Sportsman's Park — Presentation by Joe Ryan on the
proposed North State Sportman's Park Project.
5.04 10:30 am - Submittal of a Supplemental Activity Request for State Community Development
Block Grant Agreement 14-CDBG-9888-As of July 1, 2014,the State Department of Housing and
Community Development implemented changes to the Program Income(PI) policies in the State
Community Development Block Grant(CDBG) Program.The policy changes require PI to be used
first to fund open grant activities when funds are available. The policy changes allowed Butte
County to amend current active contracts to add Supplemental Activities,which allows awarded
grant funds that have been supplanted by PI to be used for programs and projects identified by
the County. Since the requirement of using PI first will likely result in contract funds being
leftover in the contract, leftover funding will roll to the Supplemental Activities. This allows the
County an opportunity to complete additional CDBG eligible activities so that awarded funds are
not lost due to having PI. Butte County has an open grant agreement, 14-CDBG-9888, with the
CDBG Program.The County Administration Department,on behalf of Butte County, recommends
submitting a Supplemental Activity Request to add "Other Public Facilities and Improvements -
ADA Improvements at 7 County Center Drive" in the amount of $69,780 as an eligible
Supplemental Activity to the open CDBG grant, 14-CDBG-9888. The Board's authority to submit
a request must be done through resolution — action requested - ADOPT RESOLUTION AND
AUTHORIZE THE CHAIR TO SIGN. (County Administration)
5.05 10:35 am — "What Needs to be Done to Make the Oroville Dam Safe for Another 50 Years"
Presentation by Professor Robert Bea regarding the Oroville Spillway.
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
5.06 1:00 pm—Public Hearing- Butte County 2017-18 Recommended Budget-On June 13, 2017,the
Board of Supervisors accepted the Recommended Budget for FY 2017-18 and directed a public
hearing for its consideration to commence on June 27, 2017. At the public hearing, staff will
provide an overview of the Recommended Budget and recommended adjustments. At the
conclusion of the public hearing, staff will request the Board of Supervisors' direction
establishing the Adopted Budget for FY 2017-18. The budget for AB 109 Public Safety
Realignment is incorporated into the Recommended Budget as approved by the Community
Corrections Partnership and recommended for acceptance by the Board of Supervisors. Finally,
the Board of Supervisors will be asked to consider a 10% transfer (currently estimated at
$885,263) of Public Health 1991 Realignment revenue to Social Services 1991 Realignment
revenue.This transfer is recommended to provide funds for public assistance programs such as
Foster Care,Aid for Adoptions, and In-Home Supportive Services.The Board will be asked to hold
a public hearing on the transfer and adopt a resolution authorizing it.The Recommended Budget
is located on the County website at http://www.buttecounty.net/countybudget - action
requested -
1. HOLD A PUBLIC HEARING ON THE RECOMMENDED BUDGET, SCHEDULE Al AND
SCHEDULE B AND TAKE COMMENTS;
2. CONTINUE PUBLIC HEARING ON SCHEDULE A2 AND TAKE COMMENTS;
3. APPROVE SCHEDULE A2 FOR SPENDING AUTHORITY UNTIL THE BUDGET IS ADOPTED
AND DIRECT STAFF TO INCLUDE IT IN THE BUDGET RESOLUTION FOR CONSIDERATION
JULY 25, 2017;
4. APPROVE THE RECOMMENDED BUDGET, SCHEDULE Al AND SCHEDULE B FOR
SPENDING AUTHORITY, INCLUDING THOSE RELATED TO CAPITAL ASSETS AS
IDENTIFIED ON THE CAPITAL ASSETS SCHEDULE (PAGE 574-575),THE ROAD FUND
WORK PROGRAM (PAGE 224) AND SCHEDULES Al AND B, UNTIL THE BUDGET IS
ADOPTED AND DIRECT STAFF TO INCLUDE THEM IN THE BUDGET RESOLUTION FOR
CONSIDERATION ON JULY 25, 2017;
5. ACCEPT THE AB 109 PUBLIC SAFETY REALIGNMENT BUDGET PLAN AS APPROVED BY
THE COMMUNITY CORRECTIONS PARTNERSHIP AND INCORPORATED INTO THE
RECOMMENDED BUDGET;
6. PROVIDE DIRECTION THAT IF THE GENERAL FUND BALANCE AVAILABLE EXCEEDS
$17,910,439 THE ADDITIONAL AMOUNT WILL BE USED TO INCREASE CONTINGENCIES,
BUT IF IT IS LESS THAN $17,910,439 ANY SHORTFALL WILL BE ADDRESSED BY
REDUCING CONTINGENCIES AND ANY SHORTFALL GREATER THAN THE
CONTINGENCIES AMOUNT WILL BE ADDRESSED BY REDUCING THE GENERAL FUND
RESERVE; AND
7. HOLD A PUBLIC HEARING TO CONSIDER A 10%TRANSFER OF PUBLIC HEALTH 1991
REALIGNMENT REVENUES TO SOCIAL SERVICES 1991 REALIGNMENT REVENUES, AND
ADOPT A RESOLUTION APPROVING THE TRANSFERS.
6. BOARD OF SUPERVISORS PUBLIC COMMENT
Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five
minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from
taking action on any item not listed on the agenda.
RECESS
Recess as the Butte County Board of Supervisors and convene as the Thompson Flat Cemetery District Board of
Trustees.
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
THOMPSON FLAT CEMETERY DISTRICT
BOARD OF TRUSTEES
AGENDA
JUNE 27, 2017
1. CALL TO ORDER
2. CONSENT AGENDA
2.01 Three-Year Operation & Maintenance Contract for the Gridley-Biggs Cemetery District-On
August 10, 1999, the Butte County Board of Supervisors adopted Resolution 99-107 designating
the Board as Trustees of the Thompson Flat Cemetery District pursuant to Health &Safety
Code section 8950.3.The County then negotiated an annual contract with the Gridley-Biggs
Cemetery District to professionally operate and maintain the cemetery, beginning January 11,
2000, with the term of the existing contract due to expire June 30, 2017. Staff recommends
that the Board execute a three-year contract with an option to renew for up to two years by
written agreement.The not-to-exceed annual rate remains unchanged at$1,400 bringing the
total contract price for three years to$4,200—action requested -APPROVE CONTRACT AND
AUTHORIZE THE CHAIR TO SIGN. (General Services)
3. REGULAR AGENDA(NO ITEMS)
4. PUBLIC COMMENT
Comments to the Thompson Flat Cemetery District Board of Trustees on issues and items not listed on
the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state
law,the Thompson Flat Cemetery District Board of Trustees is prohibited from taking action on any item
not listed on the agenda.
5. CLOSED SESSION(NO ITEMS)
ADJOURNMENT
Adjourn as the Thompson Flat Cemetery District Board of Trustees and reconvene as the Butte County Board
of Supervisors.
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JUNE 27,2017
7. BOARD OF SUPERVISORS CLOSED SESSION
7.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including
Goals, Pursuant to Government Code Section 54957:
1. Agricultural Commissioner
2. Behavioral Health Director
3. Chief Administrative Officer
4. Chief Probation Officer
5. Child Support Services Director
6. County Counsel
7. Development Services Director
8. Employment and Social Services Director
9. Human Resources Director
10. Information Services Director
11. Library Director
12. Public Health Director
13. Public Works Director
14. Water and Resources Conservation Director
7.02 Actual Litigation Pursuant to Government Code Section 54956.9(d)(1):
1. Floyd E.Jones,et al.v. Hal Brooks and the County of Butte; Butte County Superior Court
Case No. 084429;
2. Lake Oroville Intervention (FERC 2100); and
3. Debra Hoffman v. County of Butte; USDC Eastern District Case No. 2:16-cv-01487-MCE-
AC.
7.03 Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2):
2 potential cases.
7.04 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Negotiators: Pamela Knorr and Joe Ambrosini
Employee Organizations: Teamsters-General Unit;Teamsters-Social Services Workers' Unit;
Butte County Management Employees Association; Butte County
Probation Peace Officers Association; Butte County Probation Peace
Officers Association - Management Unit; Butte County Professional
Employees' Association; Butte County Deputy Sheriff's Association -
General Unit; Butte County Deputy Sheriff's Association -
Management/Supervisory Unit; Butte County Correctional Officers
Association - General Unit; Butte County Correctional Officers
Association -Supervisory Unit; UPEC Local 792 -Skilled Trades Unit;
Butte County Deputy District Attorneys Association -Attorney Unit;
Confidential Unit; Non-Represented Unit
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Butte County Information and Procedures Concerning the Agenda and
Department Heads Board of Supervisors Meetings
Agricultural
Commissioner:
Luis Mendoza Meeting Information:
Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.and are
Diane Brown held in the Board of Supervisors Chambers,County Administration Building,25 County Center Drive,Oroville. At
the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed
Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted
Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board
Behavioral Health: website page
Dorian Kittrell
Agenda Information:
Chief Administrative
Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72
Paul Hahn hours before each meeting,and is available by mail subscription,e-mail subscription,or at the Clerk of the Board
website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to
Chief Probation Officer:
Steve Bordin explain each agenda item (excluding documents that are not a public record within the meaning of the Public
Records Act)are available for your review at the County Administrative Office,the Chico,Oroville,and Paradise
Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of
Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with
Clerk-Recorder-Registrar the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have
of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the
Candace Grubbs Board of Supervisors(excluding documents that are not a public record within the meaning of the Public Records
Act)are available at the Administrative Office upon request.
County Counsel:
Bruce Alpert Agenda Format and Meeting Order:
Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order:
Tim Snellings 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the
District Attorney*: Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in
Mike Ramsey the back of the board room)and give it to the Clerk of the Board (sitting to the right of the Board)or,when the
Chair asks if there is anything anyone would like to remove from the Consent Agenda,stand and approach the
Employment&Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda.
Services:
Shelby Boston 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items
removed from the Consent Agenda are discussed under this section.
Farm,Home&4-H 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are
Advisory: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time
Randall Mutters listed,but will never start before the time listed.
Fire Chief: 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any
Darren Read matter not listed on the agenda. The Board,by law,cannot take action on any matter not listed on the agenda,
but may respond to statements or questions and provide staff direction.
General Services: 5. Closed Session: the Board is authorized,by law,to meet in a closed session in certain circumstances. This area
Grant Hunsicker of the agenda identifies those items that will be discussed during the closed session.
Human Resources:
Pamela Knorr Public Participation:
Information Systems: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow
Art Robison members of the public the opportunity to comment on all matters before the Board. Public participation is limited
to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3.
Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing
Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County
Public Health: Administrative Office,or viewed at the Clerk of the Board website.
Cathy Raevsky
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with
Public Works: special needs should call the Clerk of the Board at 530-538-7631,Monday through Friday,8:00 a.m.to 5:00 p.m.
Dennis Schmidt to request disability-related modifications/accommodations or to request materials in alternate formats. All
Sheriff-Coroner*: requests for special accommodations and/or alternative format documents must be made 48 hours prior to the
Kory Honea meeting.
Treasurer-Tax Collector*: For further information contact the:
Peggy Moak Clerk of the Board of Supervisors
Water&Resource County Administration Office
Conservation: 25 County Center Drive,Suite 200,Oroville,CA 95965
Paul Gosselin 530-538-7631
*Elected Official
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