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HomeMy WebLinkAboutA072319+ C A L V F 0 R N V A SHARI MCCRACKEN CHIEF ADMINISTRATIVE OFFICER & CLERK OF THE BOARD 1. CALL TO ORDER BUTTE COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA JULY 23, 2019 9:00 Ann MEETING LOCATION BOARD OF SUPERVISORS CHAMBERS 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 Pledge of Allegiance Observation of a Moment of Silence 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA MEMBERS OF THE BOARD STEVE LAMBERT, CHAIR, DISTRICT 4 BILL CONNELLY, DISTRICT 1 DEBRA LUCERO, DISTRICT 2 TAM RITTER, DISTRICT DOUG TEETER, VICE CHAIR, DISTRICT 5 BRUCE ALPERT, COUNTY COUNSEL 3.01 Revenue Agreement with the California Department of Food and Agriculture (CDFA) for the High Risk Pest Exclusion Program - Butte County and the CDFA have participated in a long-standing agreement where the County performs high risk pest exclusion inspections and enforcement activities for parcel terminal inspections; and air freight forward and nursery stock shipments from other states. The term of the agreement is July 1, 2019 through June 30, 2020, not -to - exceed $36,857 — action requested - APPROVE REVENUE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Agriculture) 3.02 Resolution Adopting Appropriations for Adopted Budget for Fiscal Year (FY) 2019-20 - On June 25, 2019, the Board of Supervisors held a public hearing on the Recommended Budget for FY 2019-20. During the public hearing, the Board considered and approved the Recommended Budget that was presented on June 11, 2019, in addition to adjustments to the Recommended Budget contained in the document titled "Schedule A". After final fund balances are known, sometime in September 2019, various adjustments to account appropriations and estimates will be necessary in order to maintain a balanced budget in each fund. The Board is asked to authorize the Auditor -Controller to make the necessary adjustments, subject to review and approval by the Chief Administrative Officer. Thereafter, the Auditor -Controller is asked to provide a full report of these adjustments back to the Board by September 30, 2019 — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Auditor -Controller) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 3.03 Revenue Agreement Amendment with the Department of Health Care Services (DHCS) for Drug Misuse Prevention Services, and Related Resolution and Budget Adjustment - On April 24, 2018, the Board of Supervisors approved grant funding from DHCS for the implementation of the Strategic Prevention Frameworks (SPF) Partnerships for Success (PFS) project. Previous outreach and educational campaigns have included television and radio commercials as well as outreach through social media channels targeting marijuana and opioid abuse. DHCS is now proposing to provide additional funding to the Department of Behavioral Health to expand local advertising as well as continue to create media/education elements for the PFS grantees that may be utilized Statewide. This additional funding will allow the Department to expand outreach and education on opioid abuse. Funding through this grant amendment is as follows: Fiscal Year (FY) 2017-18 $250,000; FY 2018-19 $300,000; and FY 2019-20 $500,000. The Department recommends amending the revenue agreement with DHCS for the SPF PFS project. The amendment increases the maximum revenue amount by $400,000 (increased from $100,000 to $500,000 for FY 2019- 20), not -to -exceed $1,050,000 (total contract amount for all three fiscal years). All other terms remain the same — action requested — 1) APPROVE REVENUE AGREEMENT AMENDMENT AND AUTHORIZE THE INTERIM DIRECTOR OF BEHAVIORAL HEALTH AND THE CHAIR TO SIGN; 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 3) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Behavioral Health) 3.04 Contract with California TV, LLC for Opioid Prevention and Education Advertising — The Department of Health Care Services (DHCS) awarded the Department of Behavioral Health grant funding through the Strategic Prevention Frameworks (SPF) Partnerships for Success (PFS) project, which funds opioid prevention education. The overall goal of the SPF PFS project is to provide a comprehensive evidence -based approach in opioid prevention and education among persons aged 12 to 25. Through a revenue agreement between DHCS and the Department, DHCS identified agencies the Department must contract with in order to fulfill the tasks under the SPF PFS project. California TV, LLC is one of those agencies, and will provide broadcasting services in the Chico -Redding designated market area. The goal for the program is to provide outreach and education to the public on the harmful effects of opioid misuse. The Department contracted previouslywith California TV, LLC in 2018 and 2019 for prevention campaigns targeting marijuana and opioid abuse. This contract would provide for 1,073 television commercial spots as well as advertising on Facebook and Instagram. The Department recommends entering into a contract with California TV, LLC for opioid prevention and education commercials and digital advertising. The term of the contract is August 1, 2019 through June 30, 2020, not -to -exceed $90,000 - action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.05 Contract Amendment with Golden State Physician Services, P.C. (Golden State) for Psychiatry Services - Golden State is a physician staffing agency that provides psychiatrists for placement at hospitals and clinics on a short-term basis. Due to the shortage of psychiatrists, the Department of Behavioral Health uses Golden State to supply psychiatrists to work at various sites as needed. This contract assists the Department in meeting the required level of mental health services available to the County. The Department issued a Request for Proposal (RFP) for these services in 2016, in which 12 agencies responded, and Golden State was one of the agencies selected. The Department has been consistently contracting with Golden State since 2016. An amendment to the contract will cover remaining outstanding expenses for FY 2018-19. The contract assists in meeting the demands for mandatory psychiatry services. Costs are estimated at the beginning of the contract, and customarily adjusted at the end of the contract once required services that have been provided, are finalized. The Department recommends amending the contract with Golden State for additional psychiatry services to increase the maximum payable amount by $50,000, not -to -exceed $1,356,000. All other terms remain the same — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 23, 2019 3.06 Agreement Amendment with Willow Glen Care Center (Willow Glen) for Crisis Residential Treatment (CRT) Program — In 2014, the Department of Behavioral Health was awarded grant funding through California Health Facilities Financing Authority to fund the startup of a new CRT program within the county. Through the solicitation process, Willow Glen was awarded a contract to implement and operate the new CRT program. The CRT facility, known as the Iris House, opened in 2015 and is a homelike, temporary (up to 30 days), safe and therapeutic environment where adult (18 and older) community members struggling with a mental health crisis can receive 24 hour support and services. The 10 -bed, drug and alcohol -free home includes laundry facilities, a kitchen, multiple community gathering spaces, and a fenced -in backyard. At the core of the program are individualized care plans that support a successful transition back into the community. The Department contracts for seven dedicated beds at the CRT, with the flexibility to utilize the other beds on an as -needed basis. Willow Glen has measurable goals of maintaining an average capacity of seven clients per week and 70% satisfaction rate with program participants. Outcome data has been provided in a supplemental report to the Board documents. The Department recommends amending the agreement with Willow Glen to cover additional unanticipated crisis residential services provided during FY 2018-19 to Butte County clients. The amendment increases the maximum payable amount by $84,700, not -to -exceed $1,109,570. All other terms remain the same — action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.07 Contract Amendment with Maxim Healthcare Services, Inc. (Maxim) for Clinical Services - Maxim is a recruiting agency that provides medical and mental health practitioners including nurses and therapists for placement at hospitals and clinics on a short-term basis. Due to the shortage and frequent turnover of these clinical positions, the Department of Behavioral Health utilizes recruiting agencies on an as needed basis. This contract allows placement of short-term nurses within the programs. The Department issued a Request for Proposal (RFP) for these services in 2017, in which seven agencies responded, and Maxim was one of the agencies selected. The Department has been consistently contracting with Maxim since 2017, which assists in meeting the demands for mandatory psychiatry services. Costs are estimated at the beginning of the contract, and customarily adjusted at the end of the contract once required services that have been provided, are finalized. The Department recommends amending the contract with Maxim to cover additional outstanding expenses for FY 2018-19. The amendment increases the maximum payable amount by $24,500, not -to -exceed $134,500. All otherterms remain the same — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.08 Contract Amendment with WestCoast Online Information Systems, Inc. - NetFile (NetFile) for E - Filing System for Campaign Disclosure and Statements of Economic Interests - In 2016, the County Clerk-Recorder/Registrar of Voters entered into a contract with NetFile to provide an online electronic filing and management system for Campaign Disclosure and Statements of Economic Interests. The system allows the County Clerk-Recorder/Registrar of Voters to efficiently fulfill the filing officer responsibilities under the Political Reform Act and provides for savings in staff time and overall costs as more filers use the electronic filing system. NetFile ensures that the system meets California Secretary of State and Fair Political Practices Commission standards for electronic filings and will ensure the database stays current with applicable California statutes, regulations, and forms. The Department recommends amending the contract with NetFile for an E -Filing System. The amendment extends the term of the contract by three years, through July 31, 2022, and increases the maximum payable amount by $51,000, not -to -exceed $102,000 — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Clerk -Recorder) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 3.09 Approval of Minutes for Board of Supervisors Meeting - Submitted for approval are the minutes for the June 25, 2019, Board of Supervisors Regular Meeting — action requested - APPROVE THE JUNE 25, 2019, BOARD OF SUPERVISORS REGULAR MEETING MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.10 Authorize the Auditor -Controller to Manage Cash Flow Between County Funds - The County's finances are organized in a series of separate funds as required by governmental accounting standards. At times during the course of a year, the cash balances in a fund may be negative as the County awaits tax payments or distributions of State or federal revenues. For example, the General Fund's cash balances tend to be low in the fall prior to the receipt of the first installment of property tax payments, the Social Services Fund cash balance may be low based on the timing of State payments, and the Community Development Block Grant fund may be low based on the timing of reimbursement based grants. The County has available cash in other funds that can provide for temporary cash flow during the course of the fiscal year. The Chief Administrative Officer, Auditor -Controller, and Treasurer -Tax Collector recommend the Board of Supervisors authorize the Auditor -Controller to temporarily transfer cash between funds during the course of the fiscal year to manage cash flow as has been done in past years. All funds must be repaid prior to the close of the fiscal year unless a loan has been approved by the Board of Supervisors to cross fiscal years — action requested - AUTHORIZE THE AUDITOR -CONTROLLER TO TEMPORARILY TRANSFER CASH BETWEEN FUNDS DURING THE CURRENT FISCAL YEAR TO MANAGE CASH FLOW. (County Administration) 3.11 Budget Adiustment — Federal Fiscal Year 2017 (FFY17) Homeland Securitv Grant Program (HSGP The Board of Supervisors authorized the Emergency Services Officer to apply for funding under the FFY17 HSGP. The grant specifies that an Anti -Terrorism Approval Body (Approval Authority) will determine the best use of funds. The Approval Authority consists of the Public Health Officer, County Fire Chief, County Sheriff, a Municipal Fire Chief, and a Chief of Police. All grant funds were not expended in the County FY 2018-19 and $221,777 needs to be re -budgeted in FY 2019- 20 for the following purposes: $109 Community Outreach for Access and Functional Needs Population $16,000 Countywide training $20,000 Oroville Police Department Security Fencing $20,200 Paradise Police Department Door Security and Security Cameras $14,281 Grant Management and Administration Capital Assets $56,800 Sheriff's Office Security Upgrade (key card readers) $44,387 Portable Communications System for emergency response $50,000 Fire Compressor Cascade System Action requested — 1) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); AND 2) APPROVE CAPITAL ASSET PURCHASES (3). (County Administration) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 3.12 Budget Adjustment— Federal Fiscal Year 2018 (FFY18) Homeland Security Grant Program (HSGP) - The Board of Supervisors authorized the Emergency Services Officer to apply for funding under the FFY18 HSGP on November 6, 2018. The grant specifies that an Anti -Terrorism Approval Body (Approval Authority) will determine the best use of funds. The Approval Authority consists of the Public Health Officer, County Fire Chief, County Sheriff, a Municipal Fire Chief, and a Chief of Police. All grant funds were not expended in the prior year; and $281,367 needs to be re - budgeted in FY 2019-20 for the following purposes: $7,400 Security camera upgrade for Gridley Police Department $41,791 Portable radios for Chico Fire Department $48,000 Portable radios for Chico Police Department $19,600 Ballistic shields, helmets and thermal imaging monoculars for Paradise Police Department $15,027 Grant Management and Administration $49,075 Automated Vehicle Locators for Gridley Fire and Paradise Fire Capital Assets $41,791 Portable radios for Butte County Fire Department $16,000 Portable Communications System for emergency response $42,683 CAD to CAD connection between CAL FIRE and Chico Fire Department Action requested — 1) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); AND 2) APPROVE CAPITAL ASSET PURCHASES (3). (County Administration) 3.13 Continuation of Local Disaster Proclamation Due to the February 2019 Storms - A local emergency presently exists in Butte County due to the February 2019 Storms in accordance with the proclamation made by the Chief Administrative Officer on February 28, 2019 and reaffirmed and ratified by the Board of Supervisors on March 5, 2019. The local disaster proclamation enables the County to obtain State and federal dollars to help with the recovery. The local emergency resulting from conditions of the February 2019 Storms is still in effect. State law requires that the Board review the need for continuing the local emergency every 30 days. At this point, the final duration of the emergency has not yet been determined — action requested — 1) CONFIRM THE NEED FOR CONTINUING THE PROCLAMATION OF FEBRUARY 2019 STORM EMERGENCY; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.14 Continuation of Local Disaster Proclamation Due to the June 2019 Public Safetv Power Shutoff PSPS - A local emergency presently exists in Butte County due to the June 2019 PSPS in accordance with the proclamation made by the Chief Administrative Officer on June 8, 2019 and reaffirmed and ratified by the Board of Supervisors on June 11, 2019. The local emergency resulting from conditions of the June 2019 PSPS is still in effect. State law requires that the Board review the need for continuing the local emergency every 30 days. At this point, the final duration of the emergency has not yet been determined — action requested — 1) CONFIRM THE NEED FOR CONTINUING THE PROCLAMATION OF JUNE 2019 PSPS EMERGENCY; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 23, 2019 3.15 Resolution Exempting the County of Butte from the Small Claims Advisory Requirements - County superior courts were historically part of county government. In the 1990's courts and counties began a separation that ultimately led to superior courts becoming part of State government. However, several court program funding structures continue to reflect the former relationship. The small claims advisor is among these. State law requires small claims courts have small claims advisory services without charge to the litigants, funded by filing fees paid at the court. A portion of filing fees is directed to the county to pay for the services. Section 116.940(c) of the Code of Civil Procedure provides that in a county where the number of small claims actions filed annually is 1,000 or less as averaged over the immediately preceding two fiscal years, the county may elect to exempt itself, and instead provide small claims advisory services solely through a recorded telephone message and small claims booklets. In Butte County, the number of small claims filings in FY 2016-17 was 401 and FY 2017-18 was 419, for a two-year average of 410, which is below the 1,000 annual filings that would require the County to provide individual personal advisory services. County Administration recommends the Board adopt a resolution exempting the County from providing small claims advisors, and instead providing booklets and a recorded message with information, including resources at the Butte County Law Library — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.16 Contract Amendment with York Risk Services Group, Inc. (York) for Workers' Compensation Third Party Administration Services - York has been the third party administrator for Butte County's Workers' Compensation Program since 2011. Activities include: investigating claims, adjusting and settling claims, maintaining claim documentation, monitoring defense plans and costs for litigated claims, reporting claims to the County's excess insurer (i.e. CSAC- Excess Insurance Authority), and maintaining an automated claims reporting system. York carries out the day-to- day claims management activities and ensures all claims reporting and legal requirements are met. Based on the years of experience of our current York examiners and the competitively priced administrative fee (approximately $500 less per claim on average), County Administration recommends amending the contract with York for continued Workers' Compensation third party administration services. The amendment extends the term of the contract by three years, through June 30, 2022, and increases the maximum payable amount by $633,650, not -to -exceed $2,113,130 ($206,025 for FY 2019-20; $211,175 for FY 2020-21; $216,450 for FY 2021-22) — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 3.17 Agreement Amendment with Liebert Cassidy Whitmore for Employment Relations — County Counsel recommends amending the agreement with Liebert Cassidy Whitmore for representational and legal services pertaining to employment relations matters, including representation in negotiations and in administrative and court proceedings. This amendment increases the hourly rates as follows: Rates as of September 1, 2018: Partner - $350/hr Senior Counsel - $305/hr Associate - $200-$285/hr Labor Relations / Human Resources Consultant - $195-$230/hr Paraprofessionals and Litigation Support - $75-$160/hr New Rates as of July 1, 2019: Partner - $370/hr Senior Counsel - $320/hr Associate - $210-$300/hr Labor Relations/Human Resources Consultant - $240/hr Paraprofessionals and Litigation Support - $80-$170/hr The effective date of this amendment is July 1, 2019 — action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) 3.18 Budget Adjustment and Contract with EDP Environments, Inc. for Tenant Improvements for the Butte County Department of Behavioral Health at 3211 Cohasset Road in Chico - The final step of relocating the Chico offices of the Department of Behavioral Health from 109 Parmac to the La Dolce Plaza at 3211 Cohasset Road is to complete construction of a new server room in the new location. Following full design, the Department of General Services published an invitation for bids in accordance with Public Contract Code and received one bid from Rancho Cordova based EDP Environments, Inc. The bid amount is reasonably close to the engineer's estimate of construction costs and the Department recommends that the Board of Supervisors approve the plans and specifications, available for review in the General Services office, and enter into a not - to -exceed $337,806 contract with EDP Environments, Inc. requiring the work to be completed within 100 days. In addition, the Department requests that the Board approve a $157,700 budget adjustment to fund the contract along with project management costs and contingencies that may be necessary during construction — action requested - 1) APPROVE THE PLANS AND SPECIFICATIONS; 2) APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; 3) APPOINT THE DIRECTOR OF THE DEPARTMENT OF GENERAL SERVICES AS OFFICER OF THE PROJECT; AND 4) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (General Services) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 3.19 Budget Adjustment and Contract Ratification with AFM Environmental Inc. to Complete the Relocation of the Chico Department of Employment and Social Services Office - County staff are in the final stages of completing the relocation of the Chico Department of Employment and Social Services office. It was anticipated that the tenant improvements at 765 East Avenue would be complete before the end of the FY 2018-19 and that no appropriations would be necessary in FY 2019-20, however a portion of the work will span the fiscal year into FY 2019-20 and a budget adjustment is required. Additionally, the County is required to immediately demolish certain improvements at the old office, 2445 Carmichael Drive, prior to September 30, 2019. The Department of General Services published an invitation for bids for the demolition work in accordance with Public Contract Code and received three responsive bids ranging from $232,400 to $474,000. With time being of the essence, a not -to -exceed contract of $232,400 with West Sacramento based AFM Environmental Inc. was executed by the Director of the Department of General Services. The Department now recommends that the Board of Supervisors approve the budget adjustments, totaling $300,000 from the Department of Employment and Social Services, which is necessary to complete tenant improvements at the new location and vacate the old location, and ratify the contract between the County of Butte and AFM Environmental Inc. — action requested - 1) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); AND 2) APPROVE CONTRACT AND RATIFY GENERAL SERVICES DIRECTOR'S SIGNATURE. (General Services) 3.20 Notice of Completion and Budget Adjustment for the Paradise Veterans Memorial Hall Roof and Cooling Project - On September 25, 2018, the Board of Supervisors approved a $436,000 contract with Holt Construction to replace roof mounted cooling equipment and the entire roof on the Paradise Veterans Memorial Hall. During construction, a total of seven change orders were necessary to address rot in and around the roof decking that could not be seen until demolition was complete. The change orders total $41,411, or 9.5% of the original contract amount, bringing the total cost for the contract to $477,411. Although it was anticipated that the project would be complete before the end of the FY 2018-19 and that no appropriations would be necessary in FY 2019-20, $5,000 of the work necessary to finalize the project extended into FY 2019-20. The work has been inspected and approved by the Department of General Services and the Department of Development Services. The Department of General Services recommends that the Board approve a $5,000 budget adjustment from General Fund Appropriations for Contingencies, ratify the change orders, accept the work as complete and direct staff to record an executed Notice of Completion —action requested -1) APPROVE BUDGET ADJUSTMENT FROM THE GENERAL FUND APPROPRIATION FOR CONTINGENCIES; 2) RATIFY THE CHANGE ORDERS; 3) ACCEPT THE WORK AS COMPLETE; 4) AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION; AND 5) DIRECT STAFF TO RECORD AN EXECUTED NOTICE OF COMPLETION. (General Services) 3.21 Deputy Sheriff's Association (DSA) Management and Supervisory Side Letter Agreement - In 2015 a 5% Basic POST incentive pay was added for the classifications of Deputy Sheriff and Sergeant in the DSA -General Unit to address recruitment challenges for these classifications. In 2017, the 5% Basic POST incentive pay was extended to include most of the classifications in the DSA - Management and Supervisory Unit group to reduce existing compaction between classifications in the DSA -General and the DSA -Management and Supervisory Unit, increase recruitment and retention of current and prospective employees, and provide better opportunities for upward mobility. The Department of Human Resources recommends approving a side letter with the DSA -Management and Supervisory Unit to retroactively approve the 5% Basic POST incentive pay to the Chief Investigator classification effective March 24, 2018, the only classification in DSA not currently receiving the 5% Basic POST incentive pay, to remedy an administrative oversight and reduce compaction between classifications — action requested - APPROVE THE SIDE LETTER AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 23, 2019 3.22 Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance for the following departments: HUMAN RESOURCES: Amend Section 28C of the Salary Ordinance No. 4149 of the County of Butte entitled "General Unit" by adding the Class Code 6860 "Coroner's Investigator" Range 49. The new position meets the operational needs of the Sheriff's Office. The applicable employee group has agreed to these changes. SHERIFF'S OFFICE: Add 1 Correctional Captain position. The new Correctional Captain classification approved by the Board on June 25, 2019 will oversee the Corrections Division and is funded with existing appropriation. Total allocations to increase by one. There will be no impact on the County General Fund Budget. Action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.23 Resolution Changing the Hours of Operation for the Butte County Library - Paradise Branch - Due to the Camp Fire, the Paradise Branch of the Butte County Library has been closed since November 8, 2018. Significant progress has been made to repair damage and make the Paradise Branch safe for employees and patrons. Due to the decreased population in the area, staff recommends reopening the Paradise Branch with revised hours effective August 1, 2019 as follows: Previous hours: Tuesday - Wednesday 10:00 am - 6:00 pm Thursday - Saturday 10:00 am - 5:00 pm New hours: Tuesday 1:00 pm - 6:00 pm Thursday 1:00 pm - 6:00 pm Saturday 11:00 am - 4:00 pm The hours will be adjusted as needed in the future to meet the needs of the community — action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Library) 3.24 Contract with Northern Valley Catholic Social Services (NVCSS) for Home Visiting Program —The Department of Public Health has received grant funding from the California Department of Public Health (CDPH) to have a home visiting program. The purpose of the home visiting program is to improve pregnancy outcomes, prevent child abuse, and enhance parent-child bonding by providing one-on-one assistance to mothers to strengthen their parenting skills. The Department has received this funding for multiple years and has contracted with NVCSS since 2012 to meet the Scope of Work requirements outlined in the grant. The program serves pregnant and postpartum women (with infants up to three months of age) under the age of 30 residing in Butte County that give birth at any Butte County hospital. NVCSS is the only Butte County agency accredited to provide these services as required by the State as part of the CDPH grant that funds the program. Additional information about the program, including a program summary, population served, and program data, is included in the staff report. The Department recommends entering into a contract with NVCSS for a home visiting program. The term of the contract is August 1, 2019 through September 30, 2020, not -to -exceed $633,036 — action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 3.25 Authorization to Advertise and Bid the Skyway Metal Beam Guard Rail Highway Safety Improvement Program (MBGR HSIP) Project - The Skyway MBGR HSIP project will provide for removal of existing metal beam guard rail (MBGR) and replace with current design standard MBGR. Approximately 90% of the project's originally programed guard rails were destroyed during the Camp Fire and subsequently replaced under a separate emergency contract. This modified project will replace the remainder of those guard rail sections that were not destroyed by the fire from the Chico City Limits up to the Paradise Town limits at Skyway Crossroads. In addition, a new section of MBGR was added to this project, which will provide for about 1,000 linear feet of center median guard rail, to prevent cross-over types of traffic collisions on the section of Skyway just west of Lookout Point. The engineer's estimate for construction is $385,500. The total project cost is $500,000, which includes, preliminary engineering, construction, and construction engineering. This is a grant -funded program that provides 100% funding for guard rail safety projects. The Department of Public Works recommends the Board of Supervisors authorize the Department to advertise and solicit bids for the construction of Skyway MBGR HSIP Project — action requested - AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADVERTISE AND BID THE PROJECT. (Public Works) 3.26 Award Contract to Lowest Responsible Bidder for the Upper Centerville Road Storm Damage Repair Project -The Upper Centerville Road Storm Damage Repair Project provides repairs to the roadway and drainage facilities damaged by the February 2019 storms. The location of the project is approximately 4.0 miles south of Skyway (Magalia) on Centerville Road. This project is being accelerated due to this being a critical secondary evacuation route for residents of upper Centerville. A Public Assistance request has been submitted to the Disaster Assistance Program through FEMA. The scope of this project is to remove failed embankment and storm drain facilities and construct new embankment and drainage structures. The engineer's estimate for construction is $500,000 for the proposed work. The total project cost estimate is $700,000, which includes preliminary engineering, right-of-way acquisition, construction, and construction engineering. This project was advertised beginning June 28, 2019. Additionally, this project was posted on PublicPurchase.com. Bids will be opened on July 22, 2019 at 10:00 a.m. — action requested — 1) APPROVE THE PLANS AND SPECIFICATIONS; 2) AUTHORIZE THE CHAIR TO SIGN THE PLANS; 3) AWARD THE CONTRACT TO THE LOWEST RESPONSIBLE BIDDER; AND 4) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN THE CONTRACT. (Public Works) 3.27 Agreement with NorthStar for Professional Record of Survey Map Examiner and Municipal Land Surveying Services - Most parcels within the Camp Fire burn area do not have a boundary survey map of record. Rebuilding within the Town of Paradise requires these parcels have a boundary survey to formally establish property lines to submit a building permit with the Town. In accordance with the Professional Land Surveyor's Act, these Record of Surveys require review and approval by the Butte County Surveyor. County staff estimate upwards to 2,000 parcels may require boundary surveys over the next three years, which exceeds staff capacity for review. The Department of Public Works solicited for qualified professional land surveyors, received seven statements of qualifications, and interviewed five firms to further evaluate qualifications. The Department recommends contracting with NorthStar for Record of Survey reviews for three months, not -to -exceed $155,000. Staff estimates 160 Record of Survey reviews will be completed by NorthStar during the term of the agreement. The Department collects user fees for Record of Survey reviews, but the hourly rate to have the reviews performed by a contractor exceeds the user fee. The impact to the General Fund for the three-month contract may be up to $20,000 and is included in the Department's FY 2019-20 budget — action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 3.28 Blanket Purchase Agreement (BPA) with Powerscreen of California and Hawaii for Equipment Leases at the Neal Road Recycling and Waste Facility (NRRWF) - Powerscreen of California and Hawaii has an office in Dixon, California, and the company leases numerous specialized rock crushing and material conveyor systems. This type of equipment is primarily utilized by the NRRWF to allow recycling of waste concrete into usable building materials. The NRRWF has received 27,260 tons of concrete waste material so far in 2019. This material will be crushed and recycled into usable base rock material. This material is primarily used to create and stabilize areas from which to operate from during the winter to allow full use of the NRRWF during inclement weather, reduce the winter -time, off-site transport of silt and debris, and prevent silt tracking onto the roadways. Local rental companies do not carry this specialized type of equipment, so the Department of Public Works expanded its search to a larger geographic area. The Department recommends entering into a BPA with Powerscreen of California and Hawaii. The term of the agreement is June 23, 2019 through June 23, 2022, not -to -exceed $250,000 — action requested - APPROVE BPA AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.29 Contract Amendment with SCS Engineers for Environmental Monitoring and Reporting Services at the Neal Road Recycling and Waste Facility (NRRWF) - Butte County contracts with SCS Engineers to provide monthly air emissions and quality monitoring for the NRRWF. This contract expires in December 31, 2021. The County has a second contract with SCS Engineers to provide groundwater and surface water monitoring, and the second contract expires on July 31, 2019. The Department proposes continuing to contract with SCS Engineers to provide water related monitoring work for the NRRWF, and recommends consolidating the services into one contract by amending the contract for air emission and quality monitoring to include the additional work for water quality monitoring. The goal is to synchronize all contracted air and water monitoring work in order to maximize efficiencies. The Department recommends amending the contract with SCS Engineers to add the water quality monitoring scope of work, increase the contract amount by $420,607 to a total not -to -exceed amount of $1,000,607, and increase the term by one year to expire on June 30, 2022 — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.30 Budget Adjustment and Capital Asset Purchase - Tractor - The FY 2018-19 Budget included the capital asset purchase of a tractor, with attachments for mowing and snow blowing, for $200,000. The Department of Public Works procured the tractor for $212,927 in FY 2018-19, and a purchase order was issued on May 7, 2019 with the anticipated delivery date prior to the end of FY 2018-19. The tractor was not received prior to June 30, 2019, and is now anticipated to be delivered in FY 2019-20. The Department recommends the Board of Supervisors approve the capital asset purchase of the tractor and approve a budget adjustment in the amount of $213,000 — action requested —1) APPROVE CAPITAL ASSET PURCHASE; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Public Works) Page 11 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 3.31 Budget Adjustment and Capital Asset Authority - Rebuild 2012 Caterpillar D8T for the Neal Road Recycling and Waste Facility (NRRWF) - On December 3, 2012, the Department of Public Works purchased a 2012 Caterpillar D8T Dozer for $678,923 to use at the NRRWF. The unit has approximately 12,000 hours of use and is in need of significant repairs and is nearing the end of its useful life. Rather than surplussing and purchasing a new unit, the Department recommends rebuilding this equipment as part of the Certified Rebuilding Process offered by the manufacturer. The cost of this rebuild is estimated at $525,000 and is expected to provide another 10,000 hours of useful life. For comparison, a new similar dozer unit was purchased earlier this year at a cost of $920,000. This planned rebuilt unit will be compliant with all air quality regulations. This is a complete, from the frame up, rebuild by Caterpillar and the tractor will be issued a new serial number at the completion of the rebuild process. As such, the Department requests capital asset authority for the repairs as well as approval of a budget adjustment — action requested - 1) APPROVE CAPITAL ASSET PURCHASE; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Public Works) 3.32 Agreement with Los Angeles County Sheriff's Office for Intrastate Transportation of Prisoners Services - The Sheriff's Office is at times required to transport inmates to other detention facilities. The Los Angeles County Sheriff's Office provides a weekly transport of inmates throughout the State and has offered a reciprocal agreement to permit intrastate transportation of inmates at the convenience of both Butte County and Los Angeles County. This is a no -cost agreement with no expiration date and is managed by the Sheriff's staff. The agreement can be terminated by either County with a written 60 -day notice — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff -Coroner) 3.33 Memorandum of Understanding (MOU) Between Sheriff's Office and Butte County Superior Court and Budget Adjustment - The Sheriff's Office recommends a one-year MOU for Court Security Services with the Butte County Superior Court. Pursuant to the 2011 Realignment Act (AB118), the majority of Security funding was removed from the Court's budget and allocated directly from the State of California Controller (State) to the County Trial Court Security Account (TCSA). Commencing July 1, 2012, all security funding was meant to be allocated directly to the TCSA by the State; however, in the case of Butte County, funding continues to be sent to the Superior Court. As the Sheriff is responsible for providing all security services, the Superior Court agrees to pay the Sheriff's Office $481,445 in FY 2019-20. The sole purpose of the MOU is to provide a mechanism to transfer the funds from the Court to the County. During the FY 2019-20 budget process, the Sheriff's Office budgeted $472,190, and therefore, needs to increase appropriations by $9,255. The Superior Court will issue four equal quarterly payments to the Sheriff's Office. The term of the MOU is July 1, 2019 through June 30, 2020, not -to -exceed $481,445 — action requested - 1) APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN; 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Sheriff -Coroner) 3.34 Capital Asset Surplus of an OH6A Helicopter. a Waistband Video Svstem. and a Pole Can Video System - In 2003, the Sheriff's Office acquired a Hughes OH6A Helicopter. This helicopter was acquired from the Department of Defense through the 1033 Program, which allows the transfer of excess federal equipment to civilian law enforcement agencies. The 1033 Program requires the aircraft be returned to the Military when the Sheriff's Office no longer has a need for it. Additionally in 2008, the Sheriff's Office acquired a wireless waistband video system and a pole can video system. These video systems are outdated and are no longer of use to the County. The Sheriff recommends returning the Hughes OH6A Helicopter to the Military, destroying the obsolete videos systems, and removing them from the County asset ledger — action requested - DECLARE CAPITAL ASSETS (3) SURPLUS TO THE NEEDS OF THE COUNTY. (Sheriff -Coroner) Page 12 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 3.35 Capital Asset Surplus of High Density Filing System - In 2001, the Sheriff's Office acquired a High Density Filing System for maintaining hard copies of law enforcement crime reports. The Sheriff's Office is moving toward a paperless filing system and is using an electronic records management system for retaining scanned crime reports. All paper crime reports have been scanned and shredded. The Sheriff recommends removing the capital asset from the County asset ledger as the item is surplus to the needs of the County — action requested - DECLARE CAPITAL ASSET SURPLUS TO THE NEEDS OF THE COUNTY. (Sheriff -Coroner) 3.36 Resolution Terminating the Butte County Special Investigative Fund - In 1992, the Sheriff's Office requested a Special Investigative Fund be created to create flexibility with the availability of cash required during criminal investigations. With the County's use of CalCard, the Special Investigative Fund is no longer needed for County business, and the Sheriff recommends the fund be closed. With the closure of the Special Investigative Fund, the current $5,000 balance in the fund will be transferred to the County's general fund — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff -Coroner) 3.37 Contract Amendment with CSU, Chico State Research Foundation for Geologic Data Analysis The Sustainable Groundwater Management Act requires a hydrogeologic conceptual model of the groundwater basin as part of a groundwater sustainability plan. An evaluation of well logs and geophysical investigations will improve the understanding of the hydrogeology groundwater modeling. In March 2018, Butte County entered into a contract with Chico State, through the CSU, Chico State Research Foundation, to organize, evaluate, and rank well log data according to consistency and quality. The contract supported the aeroe lectromagnetic (AEM) investigation of the geologic architecture which was completed in April 2019. To fully utilize the AEM data and to make it usable, additional analysis and quality control must be conducted. The amendment will add an additional task to quality control check the AEM report's interpretations as well as integrate all available existing datasets. The contractor will serve as team -lead on inputting datasets into the software as well as supporting the Stanford team on lithology inversions over the entire AEM data acquisition areas. The Department of Water and Resource Conservation recommends amending the contract with CSU, Chico State Research Foundation for geologic data analysis. The amendment extends the term of the contract by six months through December 31, 2019, and increases the maximum payable amount by $4,819, not -to -exceed $39,707. All other terms remain the same — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Water and Resource Conservation) Page 13 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 23, 2019 3.38 Purchase and Sale Agreement with Gorrill Land Company and R. Gorrill Ranch Enterprises (Gorrill) for the Midway Bridge Project -The County entered into an agreement on December 16, 2010 with Caltrans to complete the Midway Road Bridge Replacement Project across Butte Creek and Butte Creek Overflow. The bridge replacement project is funded by the Federal Highway Bridge Program. In general, this project will replace two existing bridges originally constructed in 1915 and 1918 respectively. The proposed project will construct the new bridge along the current alignment of the existing bridges. The project agreement requires the County to acquire all rights-of-way and easements necessary to construct the project. One of Gorrill's existing agricultural wells is located close to the new and wider bridge location, and the fill slope will encroach into the well location, which necessitates the abandonment and replacement of the well. The well replacement has a base cost of $275,086 with a not -to -exceed amount of $350,000. The agreement allows for potential additional costs incurred during construction of the new well. The cost of right-of-way purchase for the temporary construction easement and fee title for these properties is $19,549, which makes the total base cost of the agreement $294,635 and the total not -to -exceed cost of $369,549. A resolution authorizing the Director of Public Works to negotiate and enter into agreements for the acquisition of real property, temporary construction easements, and permits to enter and construct improvements for the Midway Road Bridge Replacement Project across Butte Creek & Butte Creek Overflow was adopted by the Board on January 9, 2018. Due to the overall cost of the agreement the Department of Public Works is bringing forth this agreement for Board consideration — action requested — APPROVE PURCHASE AND SALE AGREEMENT AND AUTHORIZE THE DIRECTOR OF THE DEPARTMENT OF PUBLIC WORKS TO SIGN. (Public Works) **ITEM 3.38 WAS INCLUDED ON THE SUPPLEMENTAL AGENDA RELEASED FRIDAY, JULY 19, 2019** 4. REGULAR AGENDA 4.01 Items Removed from the Consent Agenda for Board Consideration and Action 4.02 Boards, Commissions, and Committees (List available at htW://www.buttecounty.net/clerkoftheboard/AppointmentsList.aspx) A. ADDointments to Listed Vacancies Page 14 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 1. Appointments to the Chico Veterans Memorial Hall Committee - The Chico Veterans Memorial Hall Committee on behalf of the Veterans Organizations using the Chico Veterans Memorial Hall, submit the following nominations for appointment to serve on the Chico Veterans Memorial Hall Committee for the term ending June 30, 2020: American Legion, Chico Post 17: Carlos Castle, Delegate and Christopher Heyrman, Alternate; American Veterans (AMVETS), Post 2813: Gary L. Imhoff, Delegate; Disabled American Veterans (DAV), Chapter 125: Michael Zylstra, Delegate and David Heise, Alternate; US Submarine Veterans Inc., Cuttlefish Base, USSVI: Gilbert Houston, Delegate; Veterans of Foreign Wars (VFW), Post 1555: Michael Halldorson, Delegate and Don Campbell, Alternate; Vietnam Veterans of America (VVA), Chapter 582: Gerry Grandstaff, Delegate and Butch Frederickson, Alternate; United Women Veterans (UWV): Shaloma Wolske, Delegate and Jennifer Bretney, Alternate. Action requested - 1) APPOINT CARLOS CASTLE, GARY L. IMHOFF, MICHAEL ZYLSTRA, GILBERT HOUSTON, MICHAEL HALLDORSON, GERRY GRANDSTAFF, AND SHALOMA WOLSKE AS DELEGATE MEMBERS TO THE CHICO VETERANS MEMORIAL HALL COMMITTEE, WITH ALL TERMS ENDING JUNE 30, 2020; AND 2) APPOINT CHRISTOPHER HEYRMAN, DAVID HEISE, DON CAMPBELL, BUTCH FREDERICKSON, AND JENNIFER BRETNEY AS ALTERNATE MEMBERS TO THE CHICO VETERANS MEMORIAL HALL COMMITTEE, WITH ALL TERMS ENDING JUNE 30, 2020. (General Services) 2. Appointments to the Gridley Veterans Memorial Hall Committee - The Gridley Veterans Memorial Hall Committee on behalf of the Veterans Organizations using the Gridley Veterans Memorial Hall, submit the following nominations for appointment to serve on the Gridley Veterans Memorial Hall Committee for the term ending June 30, 2020: American Legion, South Butte Post 210: Frank Bartolomucci, Delegate and Aaron R. Burks, Alternate; American Legion Auxiliary, South Butte Post 210: Stephanie Cobb, Delegate and Sally Duarte, Alternate; Veterans of Foreign Wars (VFW), Post 5731: Arnulfo Ruiz, Delegate; Sons of the Union Veterans of Civil War, Henry C. Veatch Camp 30: Owen R. Stiles, Delegate and Robert L. Trueax, Alternate; Citizen Veteran: Ed Kawasaki, Delegate. Action requested - 1) APPOINT FRANK BARTOLOMUCCI, STEPHANIE COBB, ARNULFO RUIZ, OWEN R. STILES, AND ED KAWASAKI AS DELEGATE MEMBERS TO THE GRIDLEY VETERANS MEMORIAL HALL COMMITTEE, WITH ALLTERMS ENDING JUNE 30,2020; AND 2) APPOINT AARON R. BURKS, SALLY DUARTE, AND ROBERT L. TRUEAX AS ALTERNATE MEMBERS TO THE GRIDLEY VETERANS MEMORIAL HALL COMMITTEE, WITH ALLTERMS ENDING JUNE 30, 2020. (General Services) Page 15 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 23, 2019 3. Appointment to the Planning Commission - The Planning Commission is a five member commission that acts on matters related to planning and development and advises the Board of Supervisors on various land use matters. Some of its objectives are to prepare and adopt a comprehensive, long-term General Plan for the physical development of Butte County; to develop a plan for the conservation, development, and economic utilization of the natural resources of this County; and generally to conserve and promote the public health, safety, and general welfare. Each member of the Board of Supervisors may nominate one member of the commission, and each commission member shall be appointed by the Board. Supervisor Teeter nominates Ruby Roethler to be appointed to the Planning Commission, as the District 5 Commissioner, with a term ending January 4, 2021— action requested - APPOINT RUBY ROETHLER TO THE PLANNING COMMISSION AS THE DISTRICT 5 COMMISSIONER, WITH A TERM ENDING JANUARY 4, 2021. (District 5) 4. Appointment tothe Surface Mining Aggregate Operations Committee (Committee) -The Committee is a five member commission whose purpose is to advise the Board of Supervisors on all matters pertaining to surface mining including, but not limited to, mining permit and reclamation plan applications, financial assurances, and mining operation compliance with the Butte County surface mining and reclamation ordinance (Chapter 13, Article II of the Butte County Code). Supervisor Teeter nominates Brian Vickery to be appointed to the Committee, as the District 5 Member, with a term ending January 4, 2021—action requested -APPOINT BRIAN VICKERYTO THE SURFACE MINING AGGREGATE OPERATIONS COMMITTEE AS THE DISTRICT 5 MEMBER, WITH A TERM ENDING JANUARY 4, 2021. (District 5) B. Board Member/ Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.03 Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer A. Road Update 4.04 Employment Contract for Agricultural Commissioner/Director Weights and Measures - Approval is requested for the employment contract with Luis B. Mendoza, Jr., Agricultural Commissioner/Director Weights and Measures. In accordance with California Food and Agricultural Code Sections 2121 et seq. and California Business and Professions Code Sections 12200 et seq., the term of the contract for this classification shall be four years. The term for this contract is from January 11, 2020 through January 10, 2024. The proposed annual salary is $143,527, which represents an increase of approximately 1.6% ($2,327) from his current salary. All other terms, provisions and amendments to said contract shall remain in full force and effect — action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 4.05 Employment Contract for Director, Employment and Social Services - Approval is requested for the employment contract with Shelby Boston, Director, Employment and Social Services. The term of the contract is from December 17, 2019 through December 16, 2022. The proposed annual salary is $157,899, which is no change from her current salary. All other terms, provisions, and amendments to said contract shall remain in full force and effect — action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 16 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 23, 2019 4.06 Community Choice Aggregation (CCA) Joint Powers Authority Agreement Input - On June 25, 2019, the Board of Supervisors directed staff to continue the analysis of implementing a CCA in Butte County, and, specifically, start to work with participating entities (the City of Chico, and possibly the City of Oroville) on a Joint Powers Authority (JPA) agreement. Staff recommends the Board provide direction on the following items contained within the JPA agreement: CCA Name; Purpose/Mission of the CCA; Governance structure; Voting structure; Organization staffing related matters; Funding of initial costs; Meeting schedule; and Right to withdraw prior to program launch - action requested - PROVIDE DIRECTION TO STAFF. (County Administration) 4.07 Resolution Amending Land Conservation (Williamson) Act Program Rules 3 and 4 - In response to an appeal of a request for determination (RFD17-0005) and Williamson Act consistency review (LCA17-0005) by Little Dry Creek Farms LLC, on July 24, 2018, the Board of Supervisors directed staff to bring forward focused changes to the County's Williamson Act Rules that could allow one single-family residence on parcels enrolled in the Williamson Act for open -space use. Staff prepared changes that clarify the three types of open -space uses (scenic highway corridor, wildlife habitat area, and managed wetland area) allowed by the County's program in order to adequately support and streamline future reviews of such applications. The changes drafted by staff also identify four types of accessory uses (storage buildings; one single-family residence; gas, electric, or water facilities; and recreational use) as compatible with primary open -space use. Accessory uses must meet standards as specified in the updated wording. Staff and the Williamson Act Advisory Committee (Committee) reviewed the proposed changes in relation to State law, General Plan policies, and the County's zoning standards, and concluded that they are consistent with these standards and regulations. The proposed changes were provided to the California Department of Conservation, which indicated no concerns. On June 3, 2019, the Committee reviewed the proposed changes and recommended them to the Board, with the addition of a further restriction to Rule 4.13.2 limiting issuance of residential building permits on open space parcels to one per contract. This change is reflected in Exhibit A of the proposed resolution. The proposed changes address only updates to the title of Williamson Act program Rule 3, to Rule 3.D, and to Rule 4. More comprehensive updates to the County's Williamson Act Rules will be considered at a later meeting — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) Page 17 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 4.08 Continued Public Hearing for Urgency Ordinance Amending Chapter 53 for the Permitting of Temporary Log Storage Yards, and Amendments to the Transitory Period and Setbacks for Temporary Housing - This public hearing was continued by the Board of Supervisors from June 25, 2019. Pursuant to California Constitution Article XI, Section 7 and Government Code sections 25123(d) and 25131, the Department of Development Services proposes the adoption of an urgency ordinance of the County of Butte amending Article II, Entitled "Debris Removal," to allow Temporary Log Storage Yards, as well as Articles III and IV, to amend the Transitory Period and Setback Requirements, of Chapter 53, entitled "Camp Fire Disaster Recovery Ordinance." The amendment to Article II. is set forth to further relax Zoning Ordinance requirements in order to provide for a temporary administrative permit process for temporary log storage facilities in the following areas: 1) Agriculture (AG) zones, limited to those Agriculture zones classified as "Grazing or Other Lands" by the California Department of Conservation's Farmland Mapping Program; 2) The General Commercial (GC) zone; and 3) The Neal Road Recycling, Energy, and Waste Facility Overlay (RW) Zone. The Amendments to Article III and IV are set forth to amend the transitory period for temporary housing from July 29, 2019 to December 31, 2019, and further relax setbacks for the placement of temporary housing that is not hooked up to utilities when there is no other location available — action requested — 1) WAIVE THE READING OF THE ORDINANCE ENTITLED AN URGENCY ORDINANCE OF THE COUNTY OF BUTTE AMENDING ARTICLE II, ENTITLED "DEBRIS REMOVAL," TO ALLOW TEMPORARY LOG STORAGE YARDS, AS WELL AS ARTICLE III AND IV, TO AMEND THE TRANSITORY PERIOD AND SETBACK REQUIREMENTS, OF CHAPTER 53, ENTITLED, "CAMP FIRE DISASTER RECOVERY ORDINANCE"; AND 2) ADOPT ORDINANCE BY A 4/5 VOTE, AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:50 am - Application for Outdoor Festival License for Slow Theatre — Butcher Shop Theatre Festival - Slow Theatre submitted an application for an Outdoor Festival License per Chapter 12, Article III. Outdoor Festivals (Butte County Code Sections 12-25 through 12-33). The festival is proposed for two days, Saturday, August 31, 2019 and Sunday, September 1, 2019, from 6:00 p.m. to 10:30 p.m. The applicant anticipates a total of 500 people including volunteers. The festival site is located at 2500 Estes Road (the end of Estes Road), south and west of Chico (APN 039-410-032). The festival is the Butcher Shop Theatre Festival. The festival puts on outdoor plays that are free to the community. It will include food trucks and beverage booths. The Department of Development Services completed an environmental review of the application, completed a site visit, and determined that since no permanent structures will be built, the project is categorically exempt from the California Environmental Quality Act (CEQA), per section 15304 (e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals, etc." — action requested - FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(e) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL LICENSE (MISC19-0009), SUBJECT TO THE RECOMMENDED CONDITIONS. (Development Services) Page 18 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 5.02 10:00 am - Camp Fire Recovery Update - The Camp Fire burned unincorporated communities in Butte County and the Town of Paradise on November 8, 2019 taking the lives of 85 people, leaving nearly 19,000 structures destroyed and displacing more than 14,000 families. The Camp Fire recovery is an ongoing effort in coordination with local jurisdictions and organizations, as well as State and federal agencies. The recovery update will include a brief presentation from the Butte County Fire Safe Council. Additionally, staff from the County, the Governor's Office of Emergency Services, and the Federal Emergency Management Agency will be available to answer questions about recovery activities — action requested - ACCEPT FOR INFORMATION. (County Administration) 5.03 10:50 am - Resolutions Amending the Master Fee Schedule with the Employment Cost Index (ECI) and General Cleanup —The Master Fee Schedule is made up of user fees charged for services or products that benefit individuals or businesses. User fees may be amended periodically by applying the change in the ECI pursuant to County Code 3-331. On June 13, 2017, proposed changes to the Master Fee Schedule, which were based on a comprehensive study of the County's user fees, were presented to the Board, adopted, and became effective the third quarter of 2017. The plan was to bring a recommendation amending the Master Fee Schedule with the ECI to the Board in the fall. However, with the impact of the Camp Fire, the item was postponed. The change in the ECI from the third quarter 2017 through the first quarter 2019 is 3.9%. The Department of Agriculture, Assessor's Office, Department of Development Services, Fire Department, Department of Information Systems, County Library, Department of Public Health, Department of Public Works, Sheriff's Office, and Treasurer -Tax Collector's Office are requesting that the 3.9% ECI increase be applied to their user fees, and County Administration supports the request. The change in the ECI, as well as general cleanup of language including numbering of fees and authority for fees, will be implemented by adopting resolutions amending the Master Fee Schedule. Non -land use fees will become effective on August 26, 2019, and pursuant to Section 66017(a) of the Government Code land use fees will become effective after 60 days on September 23, 2019 — action requested - ADOPT RESOLUTIONS (2) AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 6. BOARD OF SUPERVISORS PUBLIC COMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. RECESS Recess as the Butte County Board of Supervisors and convene as the Thompson Flat Cemetery District Board of Trustees. Page 19 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 23, 2019 THOMPSON FLAT CEMETERY DISTRICT BOARD OF TRUSTEES AGENDA J U LY 23, 2019 1. CALL TO ORDER 2. CONSENT AGENDA 2.01 Resolution Adopting Appropriations for Adopted Budget for FY 2019-20 - On June 25, 2019, the Board of Trustees held a public hearing on the Recommended Budget for FY 2019-20. During the public hearing, the Board considered and approved the Recommended Budget that was presented — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3. REGULAR AGENDA (NO ITEMS) 4. PUBLIC COMMENT Comments to the Thompson Flat Cemetery District Board of Trustees on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the Thompson Flat Cemetery District Board of Trustees is prohibited from taking action on any item not listed on the agenda. 5. CLOSED SESSION (NO ITEMS) AniniiRnunnGnIT Adjourn as the Thompson Flat Cemetery District Board of Trustees and reconvene as the In -Home Supportive Services Public Authority Board. Page 20 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA J U LY 23, 2019 1. CALL TO ORDER 2. CONSENT AGENDA (NO ITEMS) 3. REGULAR AGENDA (NO ITEMS) 4. PUBLIC COMMENT Comments to the In -Home Supportive Services Public Authority Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the In -Home Supportive Services Public Authority Board is prohibited from taking action on any item not listed on the agenda. 5. CLOSED SESSION (To be held contemporaneously with the Board of Supervisors Closed Session) 5.01 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6 Labor Negotiators: Shelby Boston, Brian Ring, Sheri Waters, and Jack Hughes ADJOURNMENT Adjourn as the In -Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. Page 21 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 23, 2019 7. BOARD OF SUPERVISORS CLOSED SESSION (To be held contemporaneously with the In -Home Supportive Services Public Authority Board of Trustees closed session) 7.01 Public EmDlovee EmDlovment. ADDointment. Recruitment. Performance Evaluations. Includin Goals, Pursuant to Government Code Section 54957: A. Agricultural Commissioner B. Behavioral Health Director C. Chief Administrative Officer D. Chief Probation Officer E. Child Support Services Director F. County Counsel G. Development Services Director H. Employment and Social Services Director I. Human Resources Director J. Information Services Director K. Library Director L. Public Health Director M. Public Works Director N. Water and Resources Conservation Director 7.02 Actual Litigation Pursuant to Government Code Section 54956.9(d)(1): A. County of Butte v. PG&E Corporation, Pacific Gas and Electric Company; Butte County Superior Court Case No. 19CV00151 and U.S. Bankruptcy Court, Northern District, San Francisco Division Case No. 19-30088; B. Joan Louderback v. Butte County; Workers' Compensation Appeals Board Case No. ADJ11048695 (Claim No. BAUN-550404); C. Joan Louderback v. Butte County; Workers' Compensation Appeals Board Case No. ADJ11048724 (Claim No. BAUN-550587); and D. Anthony Burdine v. Butte County; Workers' Compensation Appeals Board Case No. ADJ4071894 (Claim No. CBTE-77735). Page 22 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Luis Mendoza Meeting Information: Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Diane Brown held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Auditor -Controller*: the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Graciela Gutierrez as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Interim Behavioral website page. Health: Scott Kennelly Agenda Information: Chief Administrative The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Officer: hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Shari McCracken website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Chief Probation Officer: explain each agenda item (excluding documents that are not a public record within the meaning of the Public Wayne Barley Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Clerk -Recorder / been received but not included in the agenda supporting material. Copies of all communications received by the Registrar of Voters*: Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Candace Grubbs Act) are available at the County Administrative Office upon request. County Counsel: Agenda Format and Meeting Order: Bruce Alpert Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order: Tim Snellings 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in District Attorney*: the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Mike Ramsey Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the Employment & Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Services: 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Shelby Boston removed from the Consent Agenda are discussed under this section. Fire Chief: 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are David Hawks set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. General Services: 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any Grant Hunsicker matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Interim Human but may respond to statements or questions and provide staff direction. Resources: 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area Sheri Waters of the agenda identifies those items that will be discussed during the closed session. Information Systems: Public Participation: Art Robison Library: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Melanie Lightbody members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Public Health: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Danette York of these policies and procedures can be found in the printed booklet agenda, obtained at the County Public Works: Administrative Office, or viewed at the Clerk of the Board website. Dennis Schmidt The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Sheriff -Coroner*: special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. Kory Honea to request disability -related modifications/accommodations, or to request materials in alternate formats. All Treasurer -Tax Collector*: requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Troy Kidd meeting. LIC Cooperative Extension Advisor: For further information contact the: Luis Espino Clerk of the Board of Supervisors County Administration Office Water & Resource 25 County Center Drive, Suite 200, Oroville, CA 95965 Conservation: 530.552.3300 Paul Gosselin *Elected Official Page 23