HomeMy WebLinkAboutA072517 BUTTE COUNTY
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BOARD OF SUPERVISORS EMBERS OF THE BOARD
BILL CONNELLY,CHAIR,DISTRICT 1
REGULAR MEETING AGENDA LARRY WAHL,DISTRICT 2
u MAUREEN KIRK,DISTRICT 3
.I U LY 25, 2017 STEVE LAMBERT,DISTRICT 4
C A L I F 0 R t4 I �A d� DOUG TEETER,DISTRICT 5
9:00 AM
PAUL HAHN
CHIEF ADMINISTRATIVE OFFICER MEETING LOCATION BRUCE ALPERT,COUNTY COUNSEL
CLERK OF THE BOARD BOARD OF SUPERVISORS CHAMBERS
25 COUNTY CENTER DRIVE,SUITE 205
OROVILLE,CALIFORNIA 95965-3380
1. CALL TO ORDER
Pledge of Allegiance
Observation of a Moment of Silence
2. CORRECTIONS AND/OR CHANGES TO THE AGENDA
3. CONSENT AGENDA
3.01 Resolution Adopting Appropriations for Adopted Budget for Fiscal Year 2017-18 - On June 27,
2017,the Board of Supervisors held a public hearing on the Recommended Budget for fiscal year
(FY) 2017-18. During the public hearing, the Board considered the Recommended Budget that
was presented to them on June 13,2017 in addition to adjustments to the Recommended Budget
contained in the document titled "Schedule Al, A2, B, C." After final fund balances are known,
sometime in October 2017,various adjustments to account appropriations and estimates will be
necessary in order to maintain a balanced budget in each fund. The Board of Supervisors is asked
to authorize the Auditor-Controller to make the necessary adjustments, subject to review and
approval by the Chief Administrative Officer. Thereafter, the Auditor-Controller is asked to
provide a full report of these adjustments to the Board of Supervisors by October 31, 2017 —
action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Auditor-
Controller)
3.02 Contract with Kofile Technologies, Inc.for Map Cabinets-The County Clerk-Recorder's office has
received additional historic County maps from the Benjamin Lincoln McCoy collection. In order
to safely preserve the maps, the Clerk-Recorder needs to install additional map cabinets. The
County Clerk-Recorder requests approval of a contract with Kofile Technologies, Inc., not-to-
exceed $39,000 and for a period of 90 days, for the construction and installation of three
additional cabinets, along with map protective sleeves and hangers — action requested -
APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Clerk-Recorder)
3.03 Approval of Board Minutes-Submitted for approval are the minutes for the June 27, 2017 Board
of Supervisors regular meeting, and the July 12, 2017 Board of Supervisors special meeting —
action requested - APPROVE BOARD MINUTES FOR JUNE 27, 2017 AND JULY 12, 2017 AND
AUTHORIZE THE CHAIR TO SIGN. (County Administration)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
3.04 Agreement with Granicus, Inc. for Meeting Management Software -Granicus, Inc. (Granicus), is
a provider of services that assists local, state, and federal agencies become more accessible and
transparent to the public through the use of on-line media. Granicus has a variety of services,
which include the management and storage of unlimited public meeting data, documents, and
archived video;the creation and delivery of paperless agendas for Board members;and live video
streaming of Butte County Board of Supervisors meetings through the County website.Approval
is requested for a contract with Granicus to continue the services the County has been receiving
since 2011. The term of the agreement is August 1, 2017 through July 31, 2019, in an amount
not-to-exceed $58,240.56 — action requested - APPROVE AGREEMENT AND AUTHORIZE THE
CHAIR TO SIGN. (County Administration)
3.05 Fiscal Year 2015 Homeland Security Grant Program - The Board of Supervisors authorized the
Emergency Services Officer to apply for funding under the FY 2015 Homeland Security Grant
Program. All grant funds were not expended in the prior fiscal year and $76,809 needs to be
rebudgeted in FY 2017-18 for the following purposes: $9,700 Gate Maintenance for Town of
Paradise;$54,272 Night Vision Goggles; $1,253 County Wide Training; and$11,584 County Wide
Exercise — action requested - APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (County
Administration)
3.06 Fiscal Year 2016 Homeland Security Grant Program - The Board of Supervisors authorized the
Emergency Services Officer to apply for funding under the FY 2016 Homeland Security Grant
Program. All grant funds were not expended in the prior fiscal year and $230,559 needs to be
rebudgeted in FY 2017-18 for the following purposes: $8,394 Traffic Signaling Devices for City of
Gridley Police Department; $1,000 Security Door for City of Gridley Police Department; $22,000
Portable Message Board for Butte County Public Works; $30,140 Thermal Imaging Cameras for
Chico Fire and CAL FIRE/Butte County Fire; $49,407 Security Camera System for Chico Police
Department; $33,300 Incident Response Equipment for Haz Mat Team and Butte Interagency
Response Group;$29,656 Interoperable Communications Equipment for Town of Paradise Police
Department;$25,000 CAD to CAD connection between Chico Fire and Butte County Fire;$16,882
County Wide Training; and $14,780 Grant Management and Administration—action requested -
APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (County Administration)
3.07 Termination of Local Disaster Proclamation Due to the Oroville Spillway Incident - A local
emergency presently exists in Butte County due to the Oroville Spillway Incident in accordance
with the proclamation made by the Chief Administrative Officer on February 13, 2017, and
reaffirmed and ratified by the Board of Supervisors on February 17, 2017. The purpose of the
proclamation was to allow the County to deploy resources and execute contracts under
emergency procedures. The local situation resulting from conditions of the Oroville Spillway
Incident is no longer beyond the capability of local resources to mitigate and a local declaration
is no longer needed — action requested — 1) CONFIRM THE NEED FOR TERMINATING THE
PROCLAMATION OF LOCAL OROVILLE SPILLWAY INCIDENT EMERGENCY; AND 2) ADOPT
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration)
3.08 Letter of Support for Sportsmen's Park and Education Center - On June 27, 2017, the Board of
Supervisors received a presentation on the multi-use Sportsmen's Park and Education Center
proposed for State land south of Oroville. The Board of Supervisors requested the Chief
Administrative Officer write a letter of support for the proposal for Board consideration—action
requested -APPROVE LETTER AND AUTHORIZE THE CHAIR TO SIGN. (County Administration)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
3.09 Abandoned Vehicle Abatement Program Effectiveness Report for Fiscal Year 2015-16 - The
Abandoned Vehicle Abatement(AVA) program in Butte County includes a joint powers authority
formed in 2003 that includes Butte County, City of Biggs, City of Chico, City of Gridley, City of
Oroville, and the Town of Paradise. The program uses the $1 tax on vehicle registration ($2 on
commercial vehicles)within the County,Cities,and Town to cover costs associated with removal,
disposal, and recycling of abandoned vehicles. The Butte County AVA Service Authority met on
June 7, 2017 to accept the Annual Effectiveness Report. The report covers the transmittal of the
Effectiveness Report for information purposes—action requested—ACCEPT FOR INFORMATION.
(Development Services)
3.10 Agreement with the Regents of the University of California, Davis for Training Services-Approval
is requested for an agreement with the Regents of the University of California, Davis (UCD) for
the provision of staff training to various programs and divisions of the department. UCD will
provide needs assessment, curriculum planning, and classroom training, including instructional
materials, post evaluation assessment,and feedback.The Department of Employment and Social
Services will provide training facilities, audio-visual equipment, and on-site coordination of
training.The term of the agreement is July 1,2017 through June 30, 2018. The maximum amount
payable for the agreement is $42,500 (University's In-kind Contribution $4,250; County's Share
of Cost $38,250) — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO
SIGN. (Employment and Social Services)
3.11 Joint Exercise of Powers Agreement and Memorandum of Understanding for CaIACES Automated
Eligibility System -Approval is requested for the Joint Powers Agreement (JPA)for the California
Automated Consortium Eligibility System (CaIACES) and the accompanying amendment to the
Memorandum of Understanding (MOU). In 2007, Butte County became a signatory to the 35
county JPA consortia known as C-IV for the purpose of implementation and operation of an
automated welfare eligibility system. In 2011, Assembly Bill ABX1 16 mandated that the C-IV
consortia migrate to a jointly designed system with the Los Angeles eligibility system, "LEADER"
consortia, this joint system is to be known as CaIACES. The consortium's purpose is to oversee
the design, development,operation, maintenance,and migration to CaIACES.The accompanying
amendment to the MOU requires that all counties in the consortia pay their share of
maintenance and operation and administrative costs of the system,for FY 2017-18 DESS's share
of cost will be $129,373 — action requested — 1) APPROVE THE JOINT EXERCISE OF POWERS
AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE THE AMENDMENT TO THE
MOU AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services)
3.12 Grant Agreement with Office of Traffic Safety to Purchase Extrication Equipment- Butte County
Fire Department has been awarded an Office of Traffic Safety Grant in the amount of$105,000
to purchase extrication equipment.This grant has no match,which means there is no cost to the
County. This grant provides for extrication equipment such as Jaws of Life, spreaders, cutters,
and combi-tools used on vehicle collisions to extricate victims from crushed vehicles. This new
equipment will be distributed to five fire stations; Station 73 (Biggs), Station 64 (Kelly Ridge),
Station 74 (Gridley), Station 35 (Paradise), and Station 41 (Nord).The grant period is October 1,
2017 through September 30, 2018—action requested — 1) APPROVE GRANT AGREEMENT AND
AUTHORIZE THE CHAIR TO SIGN; 2)APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED);AND
3)AUTHORIZE THE PURCHASE OF FIXED ASSETS. (Fire)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
3.13 Contract with D.H. Slater & Son, Inc. for Renovation and Repairs of 3 County Center Drive in
Oroville-3 County Center Drive is currently underutilized,the roof is at the end of its life resulting
in water intrusion, the carpet needs to be replaced, and the heating, ventilation and air
conditioning is inefficient and ineffective.A portion of the building houses the Human Resources
Department and a portion is currently vacant. The project will reallocate vacant space, relocate
the Oroville central training function from the old hospital building and the Emergency
Operations Center (EOC) functions from the basement of the main jail to an accessible Training
and EOC suite within 3 County Center Drive.While contractors are on site,and to better facilitate
the renovation of the building, the project will also include new carpeting, roofing and heating,
ventilation and air conditioning with energy efficient equipment.Through the County formal bid
process, the County received three bids, ranging from a low of $1,443,786 to the high bid of
$1,891,556. Staff recommends that the Board approve the plans and specifications, available for
review in the General Services Office, and award the construction contract, in an amount not-to-
exceed $1,443,786, to D.H. Slater & Son, Inc., based in Chico. Funding is included in the budget
—action requested—1)APPROVE PLANS AND SPECIFICATIONS FOR THE PROJECT; 2)AWARD THE
CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; AND 3) APPOINT THE GENERAL SERVICES
DIRECTOR AS THE OFFICER OF THE PROJECT. (General Services)
3.14 Lease Renewal with HLS Partnership for Occupancy by Butte County Fire of Station 44 at 2334
Fair Street,Chico-Butte County Fire Department currently occupies the 842 square foot Modular
Barracks and 1972 square foot Apparatus Bay at 2334 Fair Street in Chico, under a current lease
agreement with an expiration date of July 31, 2017. Staff recommends that the County renew
occupancy rights by executing a new 12-month lease with a planned termination date of July 31,
2018. This new lease has the option to renew for an additional 12-month period. The existing
rate of $0.6396588 per square foot will increase to $0.710732 per square foot for a monthly
payment of $2,000 and shall remain fixed for the initial term and for the additional extended
term through July 2019. Funding for this lease is identified within the budget and requires no
additional appropriation —action requested - APPROVE LEASE RENEWAL AND AUTHORIZE THE
CHAIR TO SIGN. (General Services)
3.15 Notice of Completion: D.H. Slater&Son, Inc. for 560 Cohasset, Chico, Project for Department of
Behavioral Health-On April 14,2017,the contract for tenant improvements for the Butte County
Department of Behavioral Health at 560 Cohasset Road in Chico was awarded to D.H. Slater and
Son, Inc., with an original contract amount of $293,000. A total of seven change orders were
written during the course of the project,for a net increased cost of$18,808.This 6.42%increase
raised the total contract cost for this project to$311,808.This project was completed within the
75 calendar days allotted for construction, and all items of work have been completed in
accordance with the project plans and specifications. Staff recommends that the Board ratify the
7 change orders, accept the work as complete and authorize the Chair to sign the Notice of
Completion, and direct staff to record the Notice — action requested — 1) RATIFY CONTRACT
CHANGE ORDERS NUMBERS 1 THROUGH 7;2)ACCEPTTHE CONTRACT WORK AS COMPLETE AND
AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION;AND 3) DIRECT STAFF TO FILE THE
NOTICE OF COMPLETION WITH THE COUNTY RECORDER. (General Services)
3.16 Resolution to Amend the Salary Ordinance-The Department of Human Resources has prepared
a resolution to amend the Salary Ordinance for the following departments:
AUDITOR-CONTROLLER: The Auditor-Controller requests to delete one vacant Supervisor,
Auditor-Accountant.This deletion is due to position allocation changes made earlier in the Year.
This change will decrease the total allocations by one.
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
BEHAVIORAL HEALTH: The Department of Behavioral Health requests to add one flexibly staffed
Administrative Analyst limited term position to end July 28, 2018. This addition is requested in
order to back fill for a long term medical leave within the Quality Management Division. This
position is needed to assist with several high priority quality improvement projects, quality of
care monitoring, and audits. This temporary addition is cost neutral. There is no General Fund
impacts associated with this addition. This change will increase the total allocations by one —
action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human
Resources)
3.17 Resolutions Regarding Opt Out/Cash Back Payments-Corrections to Clerical Errors - On
December 6, 2016, the Board of Supervisors approved changes to the way the County offers its
"cash back" benefit to the Board of Supervisors, Elected Department Heads, and Appointed
Department Heads. Cash back was changed from a monthly basis to a per pay period basis. The
resolutions inadvertently listed incorrect implementation dates related to the cash back tiers.
There are no increases in benefits with these changes. Staff recommend approval of the new
benefit resolutions correcting these errors — action requested - ADOPT RESOLUTIONS (3) AND
AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
3.18 Agreement Amendment with Avalon 9-1-1 Solutions -Approval is requested for an amendment
to the agreement with Avalon 9-1-1 Solutions to extend 9-1-1 County Coordinator
responsibilities. County Coordinator responsibilities are a State 9-1-1 requirement in support of
the County's 9-1-1 Dispatch Services. County Coordinator functions are reimbursed out of the
State Emergency Number Account. Services under the agreement include Central Point of
Contact for database providers, telecommunication carriers, and the State 9-1-1 office, Master
Street Address Guide maintenance, Emergency Service Number maintenance, meetings,
training, and new technology implementation. The original agreement was approved on
February 10, 2015. The amendment will extend the agreement through June 30, 2018 and
increase the not-to-exceed amount by $51,000; from $163,620 to $214,620—action requested
- APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Information
Systems)
3.19 Contract With Redwood Toxicology Laboratory For Drug Testing Services - The Probation
Department recently completed a competitive bid process for drug testing services and supplies.
In reviewing the results, it was determined that Redwood Toxicology Laboratory is the best
alternative to meet the needs of the department. Approval is requested to contract with
Redwood Toxicology Laboratory for the provision of alcohol and drug toxicology testing. The
term of the agreement is August 1, 2017 through June 30, 2020, and the contract maximum is
$345,000 ($115,000 per Fiscal Year)—action requested -APPROVE CONTRACT AND AUTHORIZE
THE CHAIR TO SIGN. (Probation)
3.20 Agreement with California Department of Public Health for Childhood Lead Poisoning Prevention
Program -The California Department of Public Health is making grant funds available to Public
Health to cover public health prevention, education, and case management services directed
towards the reduction of lead poisoning in Butte County. Case management services are
provided to children within the County that have been exposed to lead poisoning from
circumstances such as deteriorating paint in older homes, houses undergoing renovations,
contamination of imported food or toys, and take-home exposure from work sites. The term of
the agreement is July 1, 2017 through June 30, 2020.The maximum amount receivable over the
term of the agreement is $361,542 ($125,468 for FY 2017-18; $117,914 for FY 2018-19; and
$118,160 for FY 2019-20) — action requested - APPROVE AGREEMENT AND AUTHORIZE THE
CHAIR TO SIGN. (Public Health)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
3.21 Amendment to Grant Agreement with CA Department of Public Health for Supplemental
Nutrition Assistance Program -The Public Health Department currently has a grant agreement
with the California Department of Public Health (CDPH) to provide funding for Butte County's
Supplemental Nutrition Assistance Program-Education (SNAP-Ed) Program in the amount of
$1,557,897 for the period of October 1, 2016 through September 30,2019. Funds from this grant
are utilized to participate in efforts to improve the nutritional status and obesity rate among
California's low income population. The program focuses on individual and group nutrition
education, physical activity promotion, partnering with local schools, churches and community
groups to promote healthy eating and physical activity, and collaboration with existing local
nutrition promotion partners. CDPH is amending the current grant agreement to make an
additional $157, 497 available for the budget period of October 1, 2016 through September 30,
2017.The revised maximum amount receivable is as follows$1,715,394($676,796 for federal FY
2016-17, $519,299 for federal FY 2017-18, and $519,299 for federal FY 2018-19) — action
requested— 1)APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN; AND
2) APPROVE BUDGET ADJUSTMENT(4/5 VOTE REQUIRED). (Public Health)
3.22 Agreement Amendment with California State University, Chico Research Foundation for
Supplemental Nutrition Assistance Program - The Public Health Department currently has an
agreement with the California Department of Public Health (CDPH) to participate in efforts to
improve the nutritional status and obesity rate among California's low income population under
the Supplemental Nutrition Assistance Program — Education (SNAP-Ed) Program. The program
focuses on individual and group nutrition education, physical activity promotion, partnering with
local schools and churches to promote healthy eating and physical activity, and collaboration
with existing local nutrition promotion partners. CDPH is amending the current agreement with
Public Health to make additional funds available for federal FY 2016-17.This amendment allows
the department to increase its current subcontract with California State University, Chico(CSUC)
Research Foundation in order to implement a variety of nutrition education and physical activity
programs. CSUC Research Foundation will follow the same guidelines as the County SNAP-Ed
program. Public Health requests approval of an amendment between the County of Butte and
CSUC Research Foundation to provide increased funding in the amount of$146,464.73 for Butte
County's SNAP-Ed Program. The term of the agreement remains the same (October 1, 2016
through September 30, 2017) with a new maximum amount payable of $351,807.73 — action
requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public
Health)
3.23 Agreement with Northern Valley Catholic Social Services for Home Visiting Program - Public
Health has received approval from the California Department of Public Health to continue
contracting for services provided by Northern Valley Catholic Social Services (NVCSS) for the
California Home Visiting Program. The purpose of the home visiting program is to improve
pregnancy outcomes, prevent child abuse, and enhance parent-child bonding by providing one-
on-one assistance to mothers to strengthen their parenting skills. The program serves pregnant
and postpartum women (with infants up to 3 months of age) under the age of 30 residing in
Butte County that give birth at any Butte County hospital. Requested is approval of an agreement
with NVCSS to continue the home visiting program for the period of August 1, 2017 through June
30, 2018, with a maximum amount payable of $493,422 — action requested - APPROVE
AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
3.24 Public Health Communications Award for Most Impactful Campaign in a Medium Jurisdiction -
On June 17, 2016, the Public Health Department submitted an entry for the "HOAC (Health
Officers Association of California) Public Health Communications Award for Most Impactful
Campaign in a Medium Jurisdiction."The entry the department submitted was for the Gonorrhea
Community Outreach Campaign the department completed on September 30, 2015.On June 30,
2016,the HOAC informed the department that their campaign was selected as the winner of the
award which comes with a$10,000 prize made possible by the California Endowment, a not-for-
profit statewide foundation. The department received the prize money on July 20, 2016. The
department is extremely proud of the work that went into the campaign and is very grateful that
all the hard work around this public health issue was recognized by the HOAC.The department
will be utilizing the prize money in a variety of areas including: staff development, employee
morale, communication efforts, and other special departmental expenses — action requested -
AUTHORIZE THE PUBLIC HEALTH DEPARTMENT TO ACCEPT THE $10,000 PUBLIC HEALTH
COMMUNICATIONS AWARD FOR MOST IMPACTFUL CAMPAIGN IN A MEDIUM JURISDICTION
AND EXPEND THE FUNDS AS LISTED ABOVE. (Public Health).
3.25 Notice of Completion for the Neal Road Recycling and Waste Facility Landfill Gas Collection
System Modification Project - In April of 2017, SCS Field Services of Modesto was awarded the
Neal Road Recycling and Waste Facility (NRRWF) 2017 GCCS Modification Plan contract in the
amount of $205,752.50. State and federal regulations require landfills to install landfill gas
collection systems to control greenhouse gases. To control emissions from newly deposited
waste, construction of additional landfill gas collection wells must take place intermittently to
expand the collection system. The landfill gas collection system at the NRRWF was expanded to
install additional collection wells and other improvements to the collection system to comply
with current greenhouse gas regulations contract work generally consisted of installation of
landfill gas HDPE piping, installation of horizontal gas collection wells, installation of landfill gas
well head connection manifolds,and installation of condensate drainage traps.All contract work
has been completed in accordance with the plans and specifications — action requested — 1)
ACCEPT THE CONTRACT WORK AS COMPLETE; AND 2) AUTHORIZE THE CHAIR TO SIGN THE
NOTICE OF COMPLETION. (Public Works)
3.26 Resolution of Intent to Change Name of Jail Road to Gillick Way- In support of the Jail Expansion
Project,which is being managed by the General Services Department, the Department of Public
Works requested and the Board of Supervisors adopted a resolution declaring Jail Road as a
County Maintained Highway and adding itto the County's Maintained Mileage list. Butte County
Sheriff, Kory Honea requested consideration be given to changing the name of the roadway from
"Jail Road" to "Gillick Way." After receiving Sheriff Honea's request, the name was checked
against the existing County Road Name List to make sure there were no other names similar to,
or the same as, the proposed "Gillick Way." That step has been completed and there are no
conflicts. In order to officially change the name,the Board of Supervisors must set a hearing date
to take any comments on the proposed name change. Staff is recommending the Board of
Supervisors adopt the Resolution of Intent which sets the public hearing for August 22, 2017 at
9:20 am and officially identifies the proposed new name as "Gillick Way" — action requested —
ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)
3.27 Timber Regulation and Forest Restoration Fund Grant Agreement with the Butte County
Resource Conservation District -The Board of Supervisors approved a letter of support for the
Butte County Resource Conservation District's (BCRCD) application for a Timber Regulation and
Forest Restoration Fund Grant at its January 10, 2017 meeting. The grant was awarded to the
BCRCD.An agreement between Butte County and the BCRCD is required to implement the grant.
The grant benefits Butte County in a number of ways. First, the grant will inventory the native
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
surfaced roads in the Butte Creek water shed. Second, the grant will assist the Department of
Public Works' maintenance efforts by coming up with a systematic approach to the selection of
strategies of maintenance practices that will reduce sediment loads on the water shed while
hopefully reducing the efforts required to maintain the road. Finally, one of the deliverables
associated with this grant is a construction project that hopes to stabilize Powellton Road,which
has been identified by the Regional Water Quality Control Board as source of sediment loading
into Little Butte Creek.The grant requires both in-kind and direct local matching funds. Personnel
and equipment paid for from the Road Fund will perform work on this project and will be counted
as the in-kind match portion. The direct match portion will be $100,000, which will include the
construction project associated with Powellton Road and paid out from the Road Fund.The term
of the agreement is the same as the grant term,which is two years.The amount of the agreement
is not-to-exceed $100,000 — action requested - APPROVE AGREEMENT AND AUTHORIZE THE
CHAIR TO SIGN. (Public Works)
3.28 Contract Amendment With Ramsey Funeral Home For Mortuary Services -The Sheriff's Office
contracts for mortuary services through the local funeral homes. Due to the higher than expected
deaths, Ramsey Funeral Home's maximum payable needs to be increased to last the term of the
contract. Ramsey is the only south county mortuary that meets specifications for autopsies thus
Ramsey is heavily utilized by the Coroner's Office. The office requests an increase of$37,166 to
the contract, revising the maximum payable to $200,000 for the five-year term — action
requested -APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff-
Coroner)
3.29 Agreement with State of California for Inmate Medical Expenses - On February 28, 2017, the
Board of Supervisors approved a contract with the State of California for inmate medical care.
The contract included in the staff report replaces the contract which was signed by the Board at
the February 28, 2017 meeting, but not signed by the Department of Health Care Services
(DHCS), due to DHCS requesting a technical change to the contract by deleting the dates and
time-lines previously located on page 18 of the original contract. All cost information, contract
duration, and the remainder of the entire contract remains unchanged. The term of this
agreement is July 1, 2017 through June 30, 2018, with a maximum payable to the County
(coverage of medical expenses of inmates) of$475,000 and an administrative charge of$2,722.
Participating counties are required to pay the full administrative charge regardless of MCIP
payments made to medical service providers. The maximum payable amount (county revenue)
is an estimate based on possible claims and the County's history of hospital expenses — action
requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff-Coroner)
3.30 Contract with Onsolve LLC for Emergency Mass Notification System - Last February, the Sheriff's
Office published a Request for Proposal for a company to provide an Emergency Mass
Notification System (EMNS) to be used by the County, the City of Chico, and Town of Paradise.
The Cities of Oroville and Gridley have opted out of participation in the EMNS at this time. The
selection panel was comprised of representatives from the Sheriff's Office, City of Chico and
Town of Paradise. The panel selected the top system and requested a presentation of system
capabilities.The system selected is Onsolve LLC, a company widely used throughout the United
States and recently selected by the California Highway Patrol for EMNS services.Onsolve LLC has
system capabilities to include unlimited notifications via telephone, cellular phone, and text
message as well as a geographic locator and a community notification enrollment page for self-
registration. Onsolve will import all current registrants in the County's existing system into the
new system for convenience. Onsolve also offers a CodeRed Weather Warning system and an
Integrated Public Alert System allowing messages be reviewed by FEMA prior to dissemination.
The total annual cost of the system is $37,500, half to be paid by the Butte County Office of
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
Emergency Management via grant funds and the remaining half split among the user agencies;
$6,250 per agency per year. The Sheriff is requesting a five-year contract for services due to the
investment of staff time to integrate to a new operating system and continuity of use for the
public, with a five-year system maximum payable of$187,500, and the contract term of August
1, 2017 through July 31, 2022. The Sheriff's Office will return to the Board at a later date to
present the Memorandum of Understanding with the cities participating — action requested -
APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff-Coroner)
3.31 Memorandum of Understanding with Superior Court for Security Services - The Butte County
Sheriff's Office is requesting to enter into a one-year Memorandum of Understanding(MOU)for
Court Security Services with the Superior Court of Butte County. Pursuant to the 2011
Realignment Act(AB118),the majority of Security funding was removed from the Court's budget
and allocated directly from the State of California Controller (State) to the County Trial Court
Security Account (TCSA). Commencing July 1, 2012, all security funding was meant to be
allocated directly to the TCSA by the State; however, in the case of Butte County, $472,190 was
withheld from TCSA and continues to be sent to the Court.As of July 1, 2012,the Sheriff became
responsible for providing all security services, which include those services previously provided
by the former Court security personnel. The Court therefore agrees to pay the Sheriff$472,190
in FY 2017-18. The Court shall issue the Sheriff four equal quarterly payments. The term of the
MOU is July 1, 2017 through June 30, 2018 — action requested — 1) AUTHORIZE THE CHAIR TO
SIGN THE MOU; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Sheriff-
Coroner)
3.32 Agreement Amendment with Columbia Ultimate Business Systems, Inc. - The Treasurer-Tax
Collector Department has used the Ultimate Connect (formerly Immedia) Division of Columbia
Ultimate Business Systems, Inc. (CUBS) software since 2001 to mail customer letters initiated by
revenue and reimbursement officers in the course of their daily work. The current agreement
will expire on June 30, 2017 and approval is requested to extend the agreement through June
30, 2018.The Department uses the CUBS software collection system to service the Court and the
County's delinquent debt portfolio. Ultimate Connect is the business unit of CUBS that handles
the billing and letter program piece of the overall collections program.The agreement is renewed
each year as the frequent changes to the cost of postage make a multiple year contract
problematic. This amendment increases the maximum amount payable by $40,000; from
$92,000 to $132,000 for services through June 30, 2018 — action requested - APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Treasurer-Tax Collector)
3.33 Resolution Designating the Friends of the Arts as the Local Partner for the California Arts
Council's State/Local Partnership Program — Friends of the Arts requests the Board adopt a
resolution designating the organization as the State/Local Partner to the California Arts Council
for Butte County for the next two years (fiscal years October 1, 2017 through September 30,
2018 and October 1, 2018 through September 30, 2019).This designation will allow the Friends
of the Arts to request grant funds each year to assist with various activities the organization helps
to administer or run in Butte County—action requested—ADOPT RESOLUTION AND AUTHORIZE
THE CHAIR TO SIGN. (Other— Friends of the Arts)
Page 9
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 25,2017
4. REGULAR AGENDA
4.01 Boards, Commissions, and Committees
(List available at_http://www.buttecounty.net/clerkofthe boa rd/AppointmentsList.aspx)
A. Appointments to Listed Vacancies
B. Appointments to the In-Home Supportive Services Advisory Committee - On December 19,
2000, the Board of Supervisors established the Butte County In-Home Supportive Services
(IHSS) Advisory Committee. Eleven members were appointed in accordance with Welfare
and Institutions Code section 12301.3. Membership must include a combination of IHSS
recipients, providers,community/agency members,and/or county staff.The members of the
IHSS Advisory Committee serve staggered terms. The Advisory Committee is recommending
the appointment of Mr.Talmadge House to a vacant Recipient Representative position,with
a term to end December 19, 2017; and Mr. Forest Harlan to a vacant Advocate
Representative position, with a term to end December 31, 2018. Advisory Committee
Chairperson, Sarah May, has provided a letter supporting this request—action requested—
APPOINT MR. TALMADGE HOUSE TO A VACANT RECIPIENT REPRESENTATIVE POSITION,
WITH A TERM ENDING DECEMBER 19, 2017; AND MR. FOREST HARLAN TO A VACANT
ADVOCATE REPRESENTATIVE POSITION, WITH A TERM ENDING DECEMBER 31, 2018.
(Employment and Social Services)
C. Board Member/Committee Reports and Board Member Comments
(Pursuant to California State law,the Board is prohibited from taking action on any item not listed on the agenda)
4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer
A. Update Regarding the Marijuana Code Enforcement Program
4.03 Items Removed from the Consent Agenda for Board Consideration and Action
4.04 Prepayment to CalPERS of Fiscal Year 2017-18 Contribution Towards the Unfunded Accrued
Liability-The County contracts with CalPERS for retirement benefits for County employees. The
retirement benefits are funded through contributions paid by the employer, employees, and
earnings from CalPERS investments. Employer contribution requirements are determined by
annual actuarial valuations. Historically, the employer contribution was a percent of pay and
included the normal cost, which is the annual cost associated with one year of service accrual,
and a payment towards the Unfunded Accrued Liability (UAL). For FY 2017-18, the normal cost
contribution will continue to be a percent of pay, but the County's contribution towards the UAL
will be a flat dollar amount.The UAL can be paid in twelve monthly payments spread across the
year or can be prepaid in July at a reduced amount. For FY 2017-18, prepaying the UAL will result
in gross savings of $359,570. The total amount of the prepayment is $9,765,214. Staff
recommends advancing $8,565,214 from the Pension Obligation Bonds Reserve Fund and
$1,200,000 from the IS Equipment Replacement Fund to make the prepayment. The IS
Equipment Replacement Fund will be fully reimbursed through budgeted department collections
by September 15, 2017.The Pension Obligation Bonds Reserve Fund will be reimbursed through
budgeted department collections during FY 2017-18.Staff presented its analysis and conclusions
to the County Finance Work Team, comprised of eleven County department heads, who
supported the strategy. Staff recommends prepaying the annual UAL contribution for FY 2017-
18—action requested -APPROVE THE UAL PREPAYMENT STRATEGY. (County Administration)
Page 10
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
4.05 Wall Fire Recovery Efforts and Proposed Fee Waiver Assistance for Property Losses from Fires
During the 2017 Fire Season - The 2017 Wall Fire, declared an emergency by the Chief
Administrative Officer on July 9, 2017 and ratified by the Board of Supervisors on July 12, 2017,
was the first large fire experienced in Butte County during the 2017 fire season where multiple
structures were damaged or destroyed. Staff will provide an update on recovery efforts,
including the opening of a Fire Assistance Center. Due to the hardship already suffered by
property owners whose property was destroyed or damaged,staff proposes Board consideration
of fee assistance or waivers and streamlined services under County jurisdiction for any fires
declared local emergencies during the 2017 CAL FIRE-defined fire season. A similar program was
approved by the Board in 2008. The community at large will benefit from such assistance by
restoring property values, and removing debris, hazardous materials, and blight caused by the
event. Specific criteria will have to be met in order for waivers and streamlined services to be
provided by the County including, but not limited to: proof of residence, proof of loss, proof of
insurance or signed statement that no insurance exists, and proof that hazardous materials have
been handled per federal, State, and local requirements. Pursuant to Section 1-18 of Butte
County Code, the Board may waive all or part of any fee set forth in the Butte County Code that
they have the legal authority to waive if the Board finds that it is in the public interest to do so.
There will be a fiscal impact on any fund that must cover the cost of the waived or reduced fees.
Staff will report back within a few months regarding the program, actions taken, and fiscal
impacts to-date — action requested — 1) FIND IT IS IN THE PUBLIC INTEREST TO WAIVE FEES
APPLICABLE TO PROPERTY LOSSES DURING THE 2017 CAL FIRE-DEFINED FIRE SEASON AND
DECLARED LOCAL EMERGENCIES, IN COMPLIANCE WITH BUTTE COUNTY CODE SECTION 1-18; 2)
DIRECT STAFF TO UTILIZE THE CRITERIA AND PROCEDURES DEVELOPED IN 2008 FOR SERVICE
PROVISION AND WAIVING APPLICABLE FEES FOR PROPERTY LOSSES FROM FIRES DECLARED
LOCAL EMERGENCIES THAT OCCUR DURING THE 2017 CAL FIRE-DEFINED FIRE SEASON; AND 3)
DIRECT STAFF TO RETURN TO THE BOARD OF SUPERVISORS IN SEPTEMBER/OCTOBER 2017 TO
REPORT BACK ON REQUESTS AND ACTION TAKEN REGARDING RECOVERY EFFORTS. (County
Administration)
4.06 Coalition Letter to the Federal Energy Regulatory Commission to Delay the Relicensing of the
Oroville Dam - The Oroville Area Chamber of Commerce (OACC) requests that the Board of
Supervisors sign a coalition letter to the Federal Energy Regulatory Commission requesting a
delay in the relicensing of the Oroville Dam until the parties and the licensee can better
understand the causes of the spillway incident and how it may change the underlying
assumptions of the pending license—action requested -APPROVE LETTER AND AUTHORIZE THE
CHAIR TO SIGN. (Other—Oroville Area Chamber of Commerce)
5. PUBLIC HEARINGS AND TIMED ITEMS
5.01 9:20 am - Application for Outdoor Festival License for Slow Theatre — Butcher Shop Theatre
Festival -Slow Theatre has submitted an application for an Outdoor Festival License per Chapter
12, Article III. Outdoor Festivals (Butte County Code Sections 12-25 through 12-33). The festival
is proposed for two days, Saturday, September 2, 2017 and Sunday, September 3, 2017, from
5:00 p.m. to 10:00 p.m. The applicants anticipate to have a total of 500-600 people each day,
which includes volunteers. The festival and parking are proposed to be on Assessor's Parcel
Number 039-410-032.The festival site is at the south end of Estes Road (2500 Estes Road),south
and west of Chico.The festival is the Butcher Shop Theatre Festival.The festival puts on outdoor
plays that are free to the community. It will include food trucks and beverage booths. The
Development Services Department has completed an environmental review of the application,
completed a site visit, and determined since no permanent structures will be built, the project is
categorically exempt from the California Environmental Quality Act (CEQA), per Section 15304
Page 11
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
(e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent
effects on the environment, including carnivals, etc." The festival application was circulated to
affected County departments and other agencies for their comments and requirements—action
requested - FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(E) OF
THE CEQA GUIDELINES; AND APPROVE THE APPLICATION FOR OUTDOOR FESTIVAL LICENSE
MISC17-0014, SUBJECT TO RECOMMENDED CONDITIONS. (Development Services)
5.02 9:30 am — Presentation by Representatives from Sierra Pacific Industries - A presentation by
representatives from Sierra Pacific Industries (SPI) regarding the decision by SPI to revoke a
contract between Butte County and SPI for permissive use oft he company's roads by the County
—action requested—PROVIDE DIRECTION TO STAFF. (Other—Sierra Pacific Industries)
5.03 10:00 am-Appeal of Planning Commission's Denial of a Tentative Subdivision Map for Nels Leen
A public hearing was opened on the appeal at the June 13, 2017 Board of Supervisors Meeting.
The Board of Supervisors closed the public comment portion of the hearing and continued the
hearing to July 25, 2017 to allow review of information by County Counsel,which was submitted
by the applicant's attorney. Staff has prepared two resolutions for consideration by the Board
of Supervisors: 1) A resolution approving the project; and 2) A resolution denying the project—
action requested - OPEN THE PUBLIC HEARING TO RECEIVE COMMENT ON THE PROPOSED
RESOLUTIONS AND EITHER: 1) ADOPT RESOLUTION APPROVING TENTATIVE SUBDIVISION MAP
TSM16-0002; OR 2) ADOPT RESOLUTION DENYING TENTATIVE SUBDIVISION MAP TSM16-0002.
(Development Services)
6. BOARD OF SUPERVISORS PUBLIC COMMENT
Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five
minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from
taking action on any item not listed on the agenda.
RECESS
Recess as the Butte County Board of Supervisors and convene as the In-Home Supportive Services Public
Authority Board.
Page 12
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
IN-HOME SUPPORTIVE SERVICES
PUBLIC AUTHORITY BOARD
AGENDA
JULY 25, 2017
1. CALL TO ORDER
2. CONSENT AGENDA(NO ITEMS)
3. REGULAR AGENDA(NO ITEMS)
4. PUBLIC COMMENT
Comments to the In-Home Supportive Services Public Authority Board on issues and items not listed on
the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state
law,the In-Home Supportive Services Public Authority Board is prohibited from taking action on any
item not listed on the agenda.
5. CLOSED SESSION
(To be held contemporaneously with the Board of Supervisors Closed Session)
5.01 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6
Labor Negotiators: Shelby Boston;Jack Hughes;Joe Ambrosini; and Brian Ring
Employee Organization: UDW
ADJOURNMENT
Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board
of Supervisors.
Page 13
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 25,2017
7. BOARD OF SUPERVISORS CLOSED SESSION
(To be held contemporaneously with the In-Home Supportive Services Public Authority Board closed
session)
7.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including
Goals, Pursuant to Government Code Section 54957:
1. Agricultural Commissioner
2. Behavioral Health Director
3. Chief Administrative Officer
4. Chief Probation Officer
5. Child Support Services Director
6. County Counsel
7. Development Services Director
8. Employment and Social Services Director
9. Human Resources Director
10. Information Services Director
11. Library Director
12. Public Health Director
13. Public Works Director
14. Water and Resources Conservation Director
7.02 Actual Litigation Pursuant to Government Code Section 54956.9(d)(1):
1. Lake Oroville Intervention (FERC 2100);
2. Selina Pina v. Butte County; Workers' Compensation Appeals Board Case No.
ADJ10670967 (Claim No. BUAM-550298); and
3. Jean Osborn v. Butte County; Workers' Compensation Appeals Board Case No.
ADJ1626571 (Claim No. CBTE-270691).
7.03 Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2):
1 potential case.
7.04 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Negotiators: Jack Hughes, Pamela Knorr,Joe Ambrosini, and Brian Ring
Employee Organizations: Teamsters-General Unit;Teamsters-Social Services Workers' Unit;
Butte County Management Employees Association; Butte County
Probation Peace Officers Association; Butte County Probation Peace
Officers Association - Management Unit; Butte County Professional
Employees' Association; Butte County Deputy Sheriff's Association -
General Unit; Butte County Deputy Sheriff's Association -
Management/Supervisory Unit; Butte County Correctional Officers
Association - General Unit; Butte County Correctional Officers
Association -Supervisory Unit; UPEC Local 792 -Skilled Trades Unit;
Butte County Deputy District Attorneys Association -Attorney Unit;
Confidential Unit; Non-Represented Unit
Page 14
Butte County Information and Procedures Concerning the Agenda and
Department Heads Board of Supervisors Meetings
Agricultural
Commissioner:
Luis Mendoza Meeting Information:
Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.and are
Diane Brown held in the Board of Supervisors Chambers,County Administration Building,25 County Center Drive,Oroville. At
the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed
Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted
Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board
Behavioral Health: website page
Dorian Kittrell
Agenda Information:
Chief Administrative
Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72
Paul Hahn hours before each meeting,and is available by mail subscription,e-mail subscription,or at the Clerk of the Board
website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to
Chief Probation Officer:
Steve Bordin explain each agenda item (excluding documents that are not a public record within the meaning of the Public
Records Act)are available for your review at the County Administrative Office,the Chico,Oroville,and Paradise
Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of
Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with
Clerk-Recorder-Registrar the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have
of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the
Candace Grubbs Board of Supervisors(excluding documents that are not a public record within the meaning of the Public Records
Act)are available at the Administrative Office upon request.
County Counsel:
Bruce Alpert Agenda Format and Meeting Order:
Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order:
Tim Snellings 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the
District Attorney*: Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in
Mike Ramsey the back of the board room)and give it to the Clerk of the Board (sitting to the right of the Board)or,when the
Chair asks if there is anything anyone would like to remove from the Consent Agenda,stand and approach the
Employment&Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda.
Services:
Shelby Boston 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items
removed from the Consent Agenda are discussed under this section.
Farm,Home&4-H 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are
Advisory: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time
Randall Mutters listed,but will never start before the time listed.
Fire Chief: 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any
Darren Read matter not listed on the agenda. The Board,by law,cannot take action on any matter not listed on the agenda,
but may respond to statements or questions and provide staff direction.
General Services: 5. Closed Session: the Board is authorized,by law,to meet in a closed session in certain circumstances. This area
Grant Hunsicker of the agenda identifies those items that will be discussed during the closed session.
Human Resources:
Pamela Knorr Public Participation:
Information Systems: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow
Art Robison members of the public the opportunity to comment on all matters before the Board. Public participation is limited
to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3.
Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing
Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County
Public Health: Administrative Office,or viewed at the Clerk of the Board website.
Cathy Raevsky
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with
Public Works: special needs should call the Clerk of the Board at 530-538-7631,Monday through Friday,8:00 a.m.to 5:00 p.m.
Dennis Schmidt to request disability-related modifications/accommodations or to request materials in alternate formats. All
Sheriff-Coroner*: requests for special accommodations and/or alternative format documents must be made 48 hours prior to the
Kory Honea meeting.
Treasurer-Tax Collector*: For further information contact the:
Peggy Moak Clerk of the Board of Supervisors
Water&Resource County Administration Office
Conservation: 25 County Center Drive,Suite 200,Oroville,CA 95965
Paul Gosselin 530-538-7631
*Elected Official
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