HomeMy WebLinkAboutA072616 BUTTE COUNTY
BOARD OF SUPERVISORS MEMBERS OF THE BOARD
BILL CONNELLY,CHAIR,DISTRICT 1
REGULAR MEETING AGENDA LARRY WAHL,DISTRICT 2
i MAUREEN KIRK,DISTRICT 3
JULY 26, 2016 STEVE LAMBERT,DISTRICT 4
C A I L 0 d DOUG TEETER,DISTRICT 5
MEETING LOCATION
BOARD OF SUPERVISOR CHAMBERS
PAUL HAHN 25 COUNTY CENTER DRIVE,SUITE 205
CHIEF ADMINISTRATIVE OFFICER/ OROVILLE,CALIFORNIA 95965-3380 BRUCE ALPERT,COUNTY COUNSEL
CLERK OF THE BOARD
1. 9:00 AM—CALL TO ORDER
Pledge of Allegiance
Observation of a Moment of Silence
2. CORRECTIONS AND/OR CHANGES TO THE AGENDA
3. CONSENT AGENDA
3.01 Kimshew Cemetery District Biennial Review — Approval is requested for future audits of the
Kimshew Cemetery District to be replaced by a biennial review with an audit performed on the
5th Year. Government Code Section 26909(c)(1) allows Special Districts, with unanimous
approval of the governing board of the district and unanimous approval of the County Board of
Supervisors, along with the recommendation of the County Auditor-Controller, to replace the
annual audit with a financial review. The district board approved this request with Resolution
#04-16, dated June 28, 2016. The Butte County Auditor-Controller's Office approves replacing
the current process of submitting a biennial audit with a new process of a biennial review
combined with a required audit performed on the 5th Year — action requested — APPROVE
BIENNIAL REVIEWS OF THE KIMSHEW CEMETERY DISTRICT WITH AN AUDIT PERFORMED ON THE
FIFTH YEAR (5-0 VOTE REQUIRED). (Auditor-Controller)
3.02 Resolution Adopting Appropriations for Adopted Budget for Fiscal Year 2016-17 — On June 28,
2016,the Board of Supervisors held a public hearing on the Recommended Budget for Fiscal Year
(FY) 2016-17. During the public hearing the Board considered the Recommended Budget that
was presented to them on June 14, 2016, in addition to adjustments to the Recommended
Budget contained in the document titled "Schedule A". After final fund balances are known,
sometime in September 2016,various adjustments to account appropriations and estimates will
be necessary in order to maintain a balanced budget in each fund. The Board of Supervisors is
asked to authorize the Auditor-Controller to make the necessary adjustments, subject to review
and approval by the Chief Administrative Officer. Thereafter, the Auditor-Controller is asked to
provide a full report of these adjustments back to the Board of Supervisors by September 30,
2016—action requested—ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Auditor-
Controller)
Page 1
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 26,2016
3.03 Amendment to Agreement with Milhous Children's Services - Milhous Children's Services
(Milhous) is a residential treatment facility that has been serving children and adolescents since
1968. Approval is requested to amend the agreement with Milhous to increase services, in order
to better meet the needs of the clients. The term of this agreement remains from November 30,
2015, through June 30, 2016. The maximum financial obligation under this agreement shall not
exceed $56,950.55 (this is an increase of $16,940.47) — action requested — APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.04 Designation of PC 1000 Drug Diversion Service Provider— Drug Diversion, under the Penal Code
(PC) 1000-1000.5 and 1211, is a diversion program for first time offenders who have been
arrested and charged with "personal use" drug offenses, such as possession or use of small
quantities of illegal drugs. Those charged are given the opportunity to attend an education and
treatment program in lieu of incarceration. Drug Diversion programs include basic education,
intervention, and treatment services as a part of the department's continuum of substance use
disorder services. Prevention Education Program (PEP), is a current provider of the Drinking
Driver Program, and have agreed to be the primary provider for PC 1000 services for Butte
County.As a condition of certification, PEP will reimburse the County a 5% monitoring fee on the
gross program revenues/fees to cover the costs for administration, certification, and
management of the drug diversion program. Approval is requested to designate PEP as the
provider of PC 1000 services for Butte County. This authorization will be from July 26, 2016
through June 30, 2020—action requested—ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO
SIGN. (Behavioral Health)
3.05 E-Filing System for Campaign Disclosure and Statements of Economic Interests - In 2013 the
County Clerk-Recorder/Registrar of Voters entered into a contract agreement with WestCoast
Online Information Systems, Inc.-NetFile,to provide an online electronic filing and management
system for Campaign Disclosure and Statements of Economic Interests. The system is hosted on
the contractor's secure servers, allowing copies to be printed using Adobe Acrobat Reader. The
system allows the County Clerk-Recorder/Registrar of Voters to efficiently fulfill the filing officer
responsibilities under the Political Reform Act and provide for savings in staff time and overall
costs as more filers use the electronic filing system. The contractor will ensure that the system
meets the California Secretary of State and the Fair Political Practices Commission standards for
electronic filings, and will ensure the database stays current with applicable California statutes,
regulations, and forms. The department recommends entering into a new three-year
agreement,August 1, 2016 through July 31, 2019,with an annual cost of$17,000 (not to exceed
$51,000 over the term)—action requested—APPROVE AGREEMENT AND AUTHORIZE THE CHAIR
TO SIGN. (Clerk-Recorder)
3.06 Butte-Glenn Community College District Requests Consolidation of Measure on Ballot - The
Butte-Glenn Community College District Board of Trustees submits Resolution No. 744, ordering
a special general obligation bond election, establishing specifications of the election order, and
requesting consolidation of the election with the statewide Consolidated Presidential General
Election to be held on November 8,2016,within the boundaries of the district that includes Butte
and Glenn counties. The special election calls for a general obligation bond measure to be placed
on the ballot. If approved by 55%or more of the votes cast on the measure, the District shall be
authorized to issue and sell bonds in the amount of$190,000,000 to provide financing for specific
college facilities—action requested—APPROVE CONSOLIDATION. (Clerk-Recorder)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 26,2016
3.07 Chico Unified School District Requests Consolidation of Measure on Ballot -The Chico Unified
School District Board of Education submits Resolution No. 1342-16, ordering a special school
bond election, establishing specifications of the election order, and requesting consolidation of
the election with the statewide Consolidated Presidential General Election to be held on
November 8, 2016, within the boundaries of the school district. The special election calls for a
school bond measure to be placed on the ballot. If approved by 55% or more of the votes cast
on the measure, the District shall be authorized to issue and sell bonds in the amount of
$152,000,000 to provide financing for specific school facilities projects — action requested —
APPROVE CONSOLIDATION. (Clerk-Recorder)
3.08 City of Chico Requests Consolidation of General Municipal Election and Measures on Ballot-The
City Council of the City of Chico submits Resolution 63-16 and Resolution 71-16, calling for a
General Municipal Election and requesting consolidation of said election with the statewide
Consolidated Presidential General Election to be held on November 8, 2016, for the purpose of
electing four(4) City Council Member positions, each serving a four year term ending December
2020. In addition, the City requests consolidation of three Chico City Charter amendment ballot
measure questions to be submitted to the voters addressing: 1) Change start time of first City
Council meeting held in December of even numbered years; 2) Change notice of intention to
receive proposals for public works contracts on website, or other approved methods; and, 3)
Council to contract with a newspaper for publication of legal notices and official advertisements
without advertising for the contract. If a majority of the votes cast on each measure is"yes",the
measure will be approved—action requested—APPROVE CONSOLIDATION. (Clerk-Recorder)
3.09 Town of Paradise Requests Consolidation of General Municipal Election -The Town Council of
the Town of Paradise submits Resolution 16-17, calling for a General Municipal Election and
requesting consolidation of said election with the statewide Consolidated Presidential General
Election to be held on November 8, 2016, for the purpose of electing three (3) Town Council
Member positions, each serving a four year term ending December 2020 — action requested —
APPROVE CONSOLIDATION. (Clerk-Recorder)
3.10 Yuba Community College District Requests Consolidation of Measure on Ballot-Yuba Community
College District Board of Trustees submits Resolution No. 16-16, ordering a special general
obligation bond election, establishing specifications of the election order, and requesting
consolidation of the election with the statewide Consolidated Presidential General Election to be
held on November 8, 2016, within the district boundaries that include the counties of Yuba,
Sutter, Colusa, Glenn, Lake, Yolo, Butte, and Placer. The special election calls for a general
obligation bond measure to be placed on the ballot. If approved by 55% or more of the votes
cast on the measure,the District shall be authorized to issue and sell "reauthorized bonds" in the
amount of$33,565,000 to provide financing for specific projects previously approved by voters
in November of 2006—action requested—APPROVE CONSOLIDATION. (Clerk-Recorder)
3.11 City of Biggs Requests Consolidation of General Municipal Election -The City Council of the City
of Biggs submits Resolution 2016-06, calling for a General Municipal Election and requesting
consolidation of said election with the statewide Consolidated Presidential General Election to
be held on November 8, 2016,for the purpose of electing two(2)City Council Member positions,
each serving a four year term ending December 2020 — action requested — APPROVE
CONSOLIDATION. (Clerk-Recorder)
Page 3
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
3.12 City of Oroville Requests Consolidation of General Municipal Election and Measure on Ballot -
The City Council of the City of Oroville submits Resolution 8516.1 (Attachment 1), calling for a
General Municipal Election and requesting consolidation of said election with the statewide
Consolidated Presidential General Election to be held on November 8, 2016, for the purpose of
electing three(3)City Council Member positions,each serving a four year term ending December
2020. In addition, the City requests consolidation of one ballot measure question to be
submitted to the voters relating to approval of Ordinance No. 1816, regarding a temporary sales
tax increase of one percent. If a majority of the votes cast on the measure are"yes",the measure
will be approved.—action requested—APPROVE CONSOLIDATION. (Clerk-Recorder)
3.13 Fiscal Year 2015 Homeland Security Grant Program - The Board of Supervisors authorized the
Emergency Services Officer to apply for funding under the FY 2015 Homeland Security Grant
Program. All grant funds were not expended in the prior fiscal year and $111,595 needs to be
rebudgeted in FY 2016-17 for the following purposes: $23,200 gate maintenance and security
cameras for Town of Paradise; $55,000 night vision goggles; $10,000 county wide training;
$18,334 county wide exercise; $2,569 community outreach; and, $2,492 grant management &
administration — action requested — APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED).
(County Administration).
3.14 Resolution Approving FY 2016 Emergency Management Performance Grant -The Butte County
Operational Area has been allocated $171,536 by the California Office of Emergency Services
through the FY 2016 Emergency Management Performance Grant Program to support activities
that contribute to the mitigation, prevention, preparation, response, and recovery from
emergencies and disasters whether natural or man-made. Participation in this grant requires a
dollar for dollar match. The grant and required match is included in the FY 2016-17 Budget.
Approval of the resolution authorizes the Emergency Services Officer to apply for the grant and
also gives authorization to the Chief Administrative Officer, Deputy Administrative Officers and
the Emergency Services Officer to sign grant documents — action requested — ADOPT
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration)
3.15 Employment Contract - Chief Administrative Officer -The Board of Supervisors is requested to
approve the Employment Contract with Paul Hahn, Chief Administrative Officer. The salary of
the position is $238,135, with a 2% increase effective February 11, 2017, per the currently
adopted Salary Ordinance. Vacation accruals are increased to 200 hours per year. The term of
the contract is September 13, 2016 through September 12, 2019—action requested -APPROVE
THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration)
3.16 Resolution Approving FY 2016 Homeland Security Grant Application - In order for the Butte
County Operational Area to apply for grant funds from the Department of Homeland
Security/Federal Emergency Management Agency to enhance prevention, preparedness,
response and recovery capabilities from threats and incidents of terrorism, and all hazards
natural or man-made, the Board of Supervisors must approve a resolution authorizing the
Emergency Services Officer to apply for the grant. Approval of the resolution also gives
authorization to the Chief Administrative Officer, Deputy Chief Administrative Officers and/or
the Emergency Services Officer to sign grant documents. The grant application will be for
$303,831. The grant specifies that an Anti-Terrorism Approval Body (Approval Authority) will
determine the best use of funds. The Approval Authority consists of the Public Health Officer,
the County Fire Chief, the County Sheriff, a Municipal Fire Chief, and a Chief of Police. The
Approval Authority creates sub-committees to make expenditure recommendations that will be
forwarded to the Board of Supervisors for final approval. All expenditures for equipment,
training, planning, and exercises must meet grant guidelines — action requested — ADOPT
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration).
Page 4
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 26,2016
3.17 Ordinance Amending Butte County Code Sections 2-41 and 2-43, Separating County Surveyor
and Road Commissioner -The Butte County Charter was amended to separate the functions of
the County Surveyor and Road Commissioner by a vote of the general electorate during the 2002
General Election. The amendment to the Charter took effect in December 2002. County Code
sections 2-41 and 2-43 currently reference the County Surveyor and the Road Commissioner as
a single function performed by the Director of the Department of Public Works because the Code
sections were not amended to reflect the changes made to the Charter in 2002. The proposed
amendments to County Code sections 2-41 and 2-43 align the Code sections with the Charter.
The County Surveyor shall be appointed by the Board of Supervisors in accordance with the
County Charter. Staff will bring a resolution appointing the County Surveyor to the Board for
consideration in September — action requested — WAIVE THE FIRST READING OF THE
ORDINANCE. (County Administration)
3.18 Resolution Authorizing Auditor-Controller to Reissue Time Expired Check - Pursuant to
Government Code Section 29802, et seq.,the Board of Supervisors may authorize, by resolution,
the Auditor-Controller to draw a new warrant in favor of the payee or assignee in the same
amount as the original warrant. Jennifer Roth has submitted a request for the reissuance of a
time expired check that was originally issued by Butte County on May 28, 2004, in the amount
of $235.21. The County Administration Department has verified with the Auditor-Controller's
office that the above-referenced check is time expired and was never cashed or replaced—action
requested — ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County
Administration)
3.19 Approval of Minutes — action requested — APPROVE MAY 24, 2016, BOARD OF SUPERVISORS
MINUTES. (County Administration)
3.20 Agreement with Tahi Gomes for Legal Services - Request approval of an agreement with Tahj
Gomes for attorney services relating to Public Guardian/Public Administrator and LPS/Behavioral
Health Capacity Hearings. Compensation is$100 per hour,and the term of the agreement is July
26, 2016 to June 30, 2018.This replaces the agreement with Raoul J. LeClerc—action requested
—APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel)
3.21 Amendment to Agreement with Lilliput Children's Services-Approval is requested to amend the
agreement with Lilliput Children's Services for the provision of Family Finding and Kinship
Support Services Program for kin caregivers and their children. Lilliput Children's Services
provides the following services: 1) Family Finding services to locate and engage extended family,
kin, or other caregivers known to the child; and, 2) Kinship Support Services Program designed
to support and educate relatives and close family friends caring for children who have been
removed or are at risk of removal from their home. This amendment adds additional assessment
services during FY 2016-17. The term of the agreement remains October 1, 2015 through June
30, 2017. The maximum amount payable shall not exceed $453,175, ($168,475 for FY 2015-16;
and, $284,700 for FY 2016-17, an increase of $60,000) — action requested — 1) APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) APPROVE BUDGET
ADJUSTMENT(4/5 VOTE REQUIRED). (Department of Employment and Social Services)
Page 5
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 2E,201E
3.22 Amendment to Agreement with Glenn County Health and Human Services Agency for CWS/CMS
Training - Approval is requested for an amendment to the agreement with the Glenn County
Health and Human Services Agency for use of the Northern Regional Child Welfare Services/Case
Management System (CWS/CMS) Computer Training Center. Glenn County provides facilities
and training sessions for participating counties' child welfare staff. The CWS/CMS is the
statewide computer system for case management, services planning and information gathering
functions of child welfare services in California. The agreement is being amended to extend the
terms of the agreement through June 30, 2017 with a maximum amount payable of$255,000
(an increase of $85,000 for FY 2016-17) — action requested — APPROVE AMENDMENT
AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Department of Employment and Social
Services)
3.23 Notice of Completion for the Public Health Department Remodel at 78 Table Mountain
Boulevard, Oroville - On January 26, 2016, the contract for the interior remodel of a portion of
78 Table Mountain Boulevard was awarded by the Board to Modern Building, Inc., in the amount
of $159,335. In an effort to better accommodate long-term needs, and to capitalize on
Contractors already on site, a total of three change orders were implemented to increase the
scope of work and improve the final product for the department. The change orders, totaling
$15,129, bring the total construction cost to$174,464. This work has now been completed, and
all work has been inspected by General Services staff, and the City of Oroville, Building Division.
Staff requests that the Board ratify the change orders accepting the work as complete,authorize
the Chair to execute the Notice of Completion, and direct staff to record the Notice with the
Butte County Recorder—action requested—1) RATIFY CONTRACT CHANGE ORDERS NO'S 1-3 IN
THE AMOUNT OF$15,129; 2)ACCEPTTHE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE
CHAIR TO SIGN THE NOTICE OF COMPLETION; AND, DIRECT STAFF TO FILE THE NOTICE OF
COMPLETION WITH THE COUNTY RECORDER. (General Services)
3.24 Budget Adjustment for the Chico Library Roof Replacement Project, 1108 Sherman Avenue,
Chico-On May 10, 2016, the Board approved the contract with ARC Design and Construction to
replace the roof on the Chico Library, located at 1108 Sherman Avenue in Chico. The project
time line projected that $309,726 of the work associated with the $487,726 contract would be
completed and paid in FY 2015-16 and the remaining$178,000 was included in the approved FY
2016-17 budget. However, due to delays in proper insurance coverage being established by the
Contractor and additional delays caused by inclement weather during the first several weeks of
June, the project construction was delayed. The delays resulted in $135,000 of the work that
was planned to be complete in FY 2015-16 to shift to FY 2016-17. Staff recommends that the
Board approve the budget adjustment to rebudget the $135,000 left in fund balance over what
was anticipated into the current year. While this does not provide any additional funding over
what was originally approved, it will allow the project to be completed — action requested —
APPROVE BUDGET ADJUSTMENT FROM GENERAL FUND APPROPRIATION FOR CONTINGENCIES
(4/5 VOTE REQUIRED). (General Services)
Page 6
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
3.25 Budget Adjustment, Contract Award, and Memorandum of Understanding for the Oroville
Veterans Memorial Park-On January 26, 2016, the Board of Supervisors approved $219,250 in
appropriations from General Fund Contingencies to accompany $112,000 in Supplemental
Benefits Funds, and $46,750 in donations from the Oroville Veterans Memorial Park Committee
to complete the next phase of the Oroville Veterans Memorial Park project. Based on conceptual
plans, the design engineers estimate created last year for the construction portion of the project
was $280,000. However, the County is experiencing increasing construction costs this summer
and the low bid submitted by Rock Creek Construction, Inc.,came in at$341,898.08 and the high
bid, from Twin Builders, came in at $353,324.11. Staff recommends that the Board approve an
$80,000 budget adjustment from General Fund Appropriation for Contingencies to cover the cost
of the contract along with provisions to manage change orders if necessary. Staff also
recommends approval of a Memorandum of Understanding with the Park Committee to
formalize the financial contribution to the project from the Park Committee. Finally,to allow the
completion of the Overlook Railing and Wall of Honor construction, staff recommends that the
Board approve the bid documents, plans and specifications available for review in the General
Services office and award the construction contract of$341,898.08 to Rock Creek Construction,
Inc., located in Chico — action requested — 1) APPROVE THE BUDGET ADJUSTMENTS FROM
GENERAL FUND APPROPRIATION FOR CONTINGENCIES (4/5 VOTE REQUIRED); 2) APPROVE THE
MEMORANDUM OF UNDERSTANDING;3)APPROVE THE PLANS AND SPECIFICATIONS;4)AWARD
THE CONSTRUCTION CONTRACT OF $341,898.08 TO ROCK CREEK CONSTRUCTION, INC., AND
AUTHORIZE THE CHAIR TO SIGN; AND, 5) APPOINT THE GENERAL SERVICES DIRECTOR AS THE
OFFICER OF THE PROJECT. (General Services)
3.26 Award of Contract to LPA, Inc., for Design Services for the 25 County Center Drive & Capital
Improvement Program Update -The main County Administration building, located at 25 County
Center Drive,was constructed in 1979 and predates the use of desktop computers in the County
resulting in inconsistent and obsolete data and voice communication network infrastructure
components spread throughout the facility. In addition, the needs and mix of the various
Departments in the facility have changed significantly over the years, particularly after the
relocation of the County Recorder and Elections Office, resulting in an uneven allocation of space
throughout the facility. While some sections are forced to operate in as little as 130 square feet
per person, others occupy nearly 400 feet per person,and the facility lacks adequate conference
space. The overall budget for the design and construction phases of the necessary remodel work
is estimated at $5 million, and will rely on debt financing to be repaid with facilities reserves.
Staff recommends that the Board approve a not to exceed contract of $352,000 to LPA to
complete final construction documents and provide construction administrative services. LPA,
the firm already under contract to assist the County in the design of necessary infrastructure
improvements along County Center Drive, was selected after an extensive solicitation process.
Once the final construction documents are complete and placed out to bid, staff will return to
the Board for consideration in awarding a contract for the construction phase of the project.
Finally,staff also recommend that the Board approve an amendment to the Capital Improvement
Program (CIP) to add the 25 County Center Drive Tenant Improvement Infill & Voice / Data
Network Project to the list of capital improvement projects — action requested — 1) APPROVE
THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; 2) APPOINT THE GENERAL SERVICES
DIRECTOR AS THE OFFICER OF THE PROJECT; AND, 3) APPROVE CIP AMENDMENT. (General
Services)
Page 7
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
3.27 Deferred Compensation Committee Bylaws - On September 25, 2012, the Board of Supervisors
adopted bylaws for the Butte County Deferred Compensation Program. The bylaws have been
revised with input from the entire committee, which includes the Auditor-Controller,Treasurer
Tax-Collector, Human Resources Director,and two (2) Employee Members,as well as both of the
Deferred Compensation plan providers, ICMA-RC and Empower. Changes made in the document
were administrative in nature to make sure the document accurately reflects the practices in
place. The bylaws are intended to assist the Committee in meeting its fiduciary obligations by
effectively constructing, supervising, and evaluating the Deferred Compensation Program —
action requested — ADOPT THE BUTTE COUNTY DEFERRED COMPENSATION COMMITTEE
BYLAWS AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
3.28 Deferred Compensation Committee Investment Policy - On September 25, 2012, the Board of
Supervisors adopted an Investment Policy for the Butte County Deferred Compensation
Program. The Investment Policy have been revised with input from the entire committee,which
includes the Auditor-Controller,Treasurer Tax-Collector, Human Resources Director, and two (2)
Employee Members, as well as both of the Deferred Compensation plan providers, ICMA-RC and
Empower. Changes made in the document were administrative in nature to make sure the
document accurately reflects the practices in place. The Investment Policy is intended to assist
the Committee in meeting its fiduciary obligations by effectively constructing, supervising, and
evaluatingthe Deferred Compensation Program—action requested—ADOPTTHE BUTTE COUNTY
DEFERRED COMPENSATION COMMITTEE INVESTMENT POLICY AND AUTHORIZE THE CHAIR TO
SIGN. (Human Resources)
3.29 Resolution Establishing Butte County Personnel Rules - Since May 2016 the County has been
meeting with all of the represented and non-represented employee groups over the following
two proposed changes to the Butte County Personnel Rules. First,when providing an employee
with an "out of sequence" merit advancement for exceptional performance, the employee's
regular merit advancement date shall not change. The current practice adjusts the regular merit
advance date to a year from the "out of sequence" merit date. Second, when promoting a
current County employee, the hiring department would be able to take into consideration the
existing employees' advanced education and experience when determining the appropriate
salary step to place the individual as is done with candidates from outside the County. The
current rules do not allow for this. BCEA General Unit and BCEA Social Service Workers Unit have
not agreed with these proposed changes, therefore, said changes will not be applicable to these
two labor units. All other units have agreed—action requested—ADOPT THE RESOLUTION AND
AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
Page 8
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
3.30 Resolution to Amend the Salary Ordinance-The Department of Human Resources has prepared
a resolution to amend the Salary Ordinance. The following are the sections of the Salary
Ordinance to be amended:
HUMAN RESOURCES: The Human Resources Department requests to add the classification of
Program Manager, Employment and Social Services-Children and Adults to "Butte County
Management and Supervisory Unit(BCMEA)"Section 28, Reference E(Effective 01/02/2016-2%).
BCMEA has been notified of this change.
Human Resources is also requesting to"clean up"Section 28, Reference F of Ordinance No.4109
of the County of Butte entitled "Confidential Employees (Effective 01/02/2016-2%and Effective
12/31/2016-2%)" by deleting the vacant Payroll Specialist and Payroll Specialist, Senior
Classifications. The positions were reclassified in 2014 and are no longer utilized. In 2014 when
the Confidential Unit was established the following classifications should have been created and
added to the unit but were overlooked: Administrative Analyst, Associate-C/Supervisor,
Administrative Analyst-C/Supervisor, Legal Secretary-C/Legal Secretary, Senior-C and Legal
Secretary-C.
In response to job analysis conducted in County Counsel, Human Resources requests to add the
classification of Supervisor, Paralegal-C to "Confidential Employees" Section 28, Reference F
(Effective 01/02/2016-2% and Effective 12/31/2016-2%)". The Confidential Unit has been
notified of this change.
EMPLOYMENT AND SOCIAL SERVICES: Concurrent with the request above, the Department of
Employment and Social Services is requesting to reclassify three (3) Program Manager,
Employment and Social Services to Program Manager, Employment and Social Services-Children
and Adults. After an analysis of the duties performed it is believed that the proposed changes in
the classification structure will more effectively meet the current and future organizational and
operational needs of the department. The incumbents in three (3) of the filled Program
Manager, Employment and Social Services positions are to be reclassified and moved into the
classification of Program Manager, Employment and Social Services-Children and Adults.
Employment and Social Services also requests to delete two (2) vacant flexibly staffed Account
Clerk, Senior/Account Clerk positions which are no longer needed in the department. There will
be no impact on the General Fund.This change will decrease the total allocations by two (2).
COUNTY COUNSEL: Ajob analysis was conducted in the County Counsel Department which has
resulted in a number of recommendations. Concurrent with the request to add the classification
of Supervisor, Paralegal-C, is a request to reclassify one (1) Paralegal, Senior-C to Supervisor,
Paralegal based upon the assigned duties of the incumbent. Additionally County Counsel
requests to flexibly staff the current allocation of Paralegal, Senior-C/Paralegal-C to Supervisor,
Paralegal-C/Paralegal, Senior-C/Paralegal-C. County Counsel also requests to add an
Administrative Analyst, Associate-C to the department which will be filled with an internal
recruitment. Finally, County Counsel requests to convert two (2) Legal Secretary, Senior/Legal
Secretary classifications into Legal Secretary, Senior-C/Legal Secretary-C classifications. Due to
the nature of the incumbents' duties it is appropriate for them to be in the Confidential Unit.
There will be no impact to the general fund budget. Total allocations will increase by one (1).
The Department will return to eliminate the resulting vacancy—action requested—ADOPT THE
RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN.
(Human Resources)
Page 9
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
3.31 Agreement with AT&T - The Information Systems Department (County I.S.) is in a multi-year
implementation of a unified communications (UC) platform known as Microsoft Skype for
Business; previously branded Lync.The system delivers many new communication tools such as
Instant Messaging (IM), Conferencing and Desktop sharing, and will soon provide voice
telephony services (VoIP). Skype for Business provides communication efficiencies and presents
an opportunity to achieve considerable savings for County departments. During initial planning,
the County worked with AT&T to develop the system configuration, data network design,
preliminary voice dial plan,and system support structure. Delivery of Skype for Business services
to County departments is ongoing and voice services outside of the County is the next planned
phase of implementation. In preparation for the VoIP phase of deployment, approval is
requested for a new agreement with AT&T to validate work completed by County I.S. and verify
the dial plan. The dial plan work will be performed by both AT&T and County I.S. The integrity
of the dial plan is essential for proper voice call routing over the internal data network and to
accurately deliver both business and emergency (9-1-1) calls to appropriate outbound circuits.
The agreement has a not-to-exceed cost of$67,250—action requested -APPROVE AGREEMENT
AND AUTHORIZE THE CHAIR TO SIGN. (Information Systems)
3.32 Agreement with Redwood Toxicology Laboratory - In 2013, the Probation Department
completed a competitive bid process for drug testing services. In reviewing the results, it was
determined Redwood Toxicology Laboratory is the best alternative to meet the needs of the
department. Approval is requested to contract with Redwood Toxicology Laboratory for the
provision of alcohol and drug toxicology testing.The term of the contract is July 1, 2016 through
June 30, 2017, and the contract maximum is $110,000 - action requested - APPROVE
AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Probation)
3.33 Amendment to Grant Agreement with State Department of Public Health for Women, Infants
and Children Program -The Public Health Department currently has a grant agreement with the
California Department of Public Health (CDPH)to participate in the Women, Infants and Children
(WIC) program. WIC is a federally-funded program that provides supplemental nutritious foods
to mothers, infants, and young children. Services provided through the program include
nutrition education and the provision of a voucher booklet containing coupons that can be
exchanged for designated food items from authorized WIC food vendors. Participants must meet
income guidelines and be a pregnant woman, new mother, infant, or child under age 5. The
Public Health Department has received funding to participate in this program as the Local WIC
Agency for many years. CDPH is amending the current grant agreement to make an additional
$314,589 available to the department to provide the services listed above over the term of the
agreement. The term of the agreement remains October 1, 2016 to September 30, 2019,with a
new maximum amount receivable of$6,297,682 ($1,479,568 for federal FY 2015-16; $1,595,167
for federal FY 2016-17; $1,605,466 for federal FY 2017-18; and, $1,617,481 for federal FY 2018-
19). This reflects an increase of: $638 for federal FY 2015-16; an increase of$104,446 for federal
FY 2016-17; an increase of $104,640 for federal FY 2017-18; and, an increase of $104,865 for
federal FY 2017-18. Also included in amendment are minor changes/corrections to the Scope of
Work, and an amended budget to reflect the increase in funding—action requested -APPROVE
AGREEMENT AMENDMENT AND AUTHORIZE CHAIR TO SIGN. (Public Health)
Page 10
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
3.34 Authorization to Award Creston Road Overlay Project to the Lowest Responsive and Responsible
Bidder -The Department of Public Works was previously granted authorization by the Board of
Supervisors to advertise for bids for a pavement overlay project on Creston Road in the
community of Paradise Pines. The pavement overlay will be placed over the existing surface
along with new thermoplastic striping and thermoplastic markings. The project was advertised
beginning June 23, 2016. Four bids were received and opened on July 14, 2016. The lowest
bidder was S.T. Rhoades Construction, Inc., of Redding, CA. The low bid amount was $391,970,
which is 0.38% above the Engineers Estimate for the project of$390,500. The Department has
reviewed the bid and other required documents that were submitted with the bid and has
determined that S.T. Rhoades Construction, Inc.'s, bid is responsible and responsive to the bid
request — action requested — AWARD THE CONTRACT TO THE LOWEST RESPONSIBLE AND
RESPONSIVE BIDDER AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN. (Public Works)
3.35 Authorization to Award Morseman-Godman Neighborhood Slurry Seal Project to the Lowest
Responsive, Responsible Bidder - The Department of Public Works was previously granted
authorization from the Board of Supervisors to move forward with a Slurry Seal project on
various County Roads in the north Chico neighborhoods of Morseman Avenue and Godman
Avenue. The slurry seal will be placed over the existing surface along with new thermoplastic
markings. The project was advertised beginning June 16, 2016. Six bids were received and
opened on July 7, 2016. The lowest bidder was VSS International Inc., of West Sacramento, CA.
The low bid amount was $157,119.50, which was 19.93% below the Engineers estimate of
$196,225. The Department has reviewed the bid and other required documents that were
submitted with the bid and has determined that VSS International Inc.'s, bid is responsible and
responsive to the bid request — action requested — AWARD THE CONTRACT TO THE LOWEST
RESPONSIBLE AND RESPONSIVE BIDDER AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO
SIGN. (Public Works)
3.36 Authorization to Award Construction of Oregon Gulch Road Bridge over Morris Ravine to the
Lowest Bidder-The Department of Public Works was previously granted authorization from the
Board of Supervisors to move forward with a bridge construction project located on Oregon
Gulch Road across Morris Ravine, north of the City of Oroville and just east of Cherokee Road. In
general the project will involve the replacement and the subsequent removal of an existing
bridge. A new bridge will be constructed on a new alignment immediately adjacent and just
downstream of the current crossing. The new bridge will be a single-span, pre-stressed, and
cast-in-place reinforced concrete slab type highway bridge approximately 70 feet in length. The
bridge will accommodate two 12 foot lanes with 4 foot shoulders for an overall width of 32 feet
between bridge railing and approach guardrail. The project will also include reconstructing
approximately 700 lineal feet of roadway. All work will take place in the newly acquired right of
way. The project was advertised beginning June 24, 2016. Four bids were received and opened
on July 15, 2016. The lowest bidder was Viking Construction Company, Inc., of Rancho Cordova,
CA. The low bid amount was $2,165,313.50,which was 3.77% above the Engineers Estimate for
the project of$2,086,577.The Department has reviewed the bid and other required documents
that were submitted with the bid and has determined Viking Construction Company, Inc.'s bid is
responsible and responsive to the bid request—action requested—AWARD THE CONTRACT TO
THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER AND AUTHORIZE THE DIRECTOR OF PUBLIC
WORKS TO SIGN. (Public Works)
Page 11
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
3.37 Resolution of Intent and Conditions to Lease the Almond Avenue Gravel Pit - On April 26, 2016,
the Board of Supervisors directed the Department of Public Works to bring a Resolution of Intent
and Conditions to Lease the Almond Avenue Gravel Pit to the Board for consideration.
Government Code Sections 25520 to 25537 provide a procedure for leasing county property. A
Resolution and documentation stating the terms and condition of the lease of the property are
required, and form the basis of the Board's intention to lease the Almond Avenue Pit and set the
minimum terms of the lease. The Resolution indicates the Board's intention to open written bids
on August 23, 2016, at 10:00 am. After opening the bids,the Board must call for oral bids which
must exceed any written offer by at least five percent — action requested — 1) ADOPT
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN (4/5 VOTE REQUIRED); AND 2) AUTHORIZE
THE DEPARTMENT OF PUBLIC WORKS TO PROCEED WITH ADVERTISING AND POSTING THE
REQUIRED DOCUMENTS AS PROVIDED FOR IN THE GOVERNMENT CODE. (Public Works)
3.38 Neal Road Recycling and Waste Facility Extension of Electrical Service - Authorization to Bid
Project-The Department of Public Works is requesting approval of a project to extend electrical
service to the western portion of the landfill. Electricity is needed for a variety of pumps utilized
to move storm water and landfill liquids. The pumps are currently powered by diesel generators,
which the department ultimately needs to upgrade to comply with air quality regulations. The
project is also designed with enough capacity to eventually move the maintenance shop to an
area closer to landfilling operations in order to increase efficiency and safety. Pace Electrical
Engineers prepared plans and specifications for the project and consulted with PG&E.The project
involves installation of a new 480-volt service,transformers,power poles,3,000 feet of overhead
electrical conductors and switchgear. A preliminary project estimate of$165,200 was developed
by the Department of General Services in 2013. The Department of Public Works is requesting
authorization to advertise and solicit bids for the construction of Project No. 7514-05 — action
requested — 1) APPROVE THE PROJECT; 2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO
ADVERTISE AND SOLICIT BIDS FOR THE CONSTRUCTION OF THE PROJECT; AND, 3) AUTHORIZE
CHAIR AND THE DIRECTOR OF PUBLIC WORKS TO SIGN PLANS. (Public Works)
3.39 Amendment to Agreement with Northern Recycling and Waste Services for Green and Wood
Waste Grinding - Northern Recycling and Waste Services currently provides green and wood
waste grinding services to the Neal Road Recycling and Waste Facility(NRRWF). A decline in the
biomass fuel market has eliminated the ability for Northern Recycling and Waste Services to send
fuel created by grinding green waste and wood waste at the NRRWF to local co-generation power
facilities. Currently,the only beneficial use for the NRRWF's ground green waste and wood waste
is to cover trash instead of using on site soil. The amendment adds an hourly rate of$110 per
truck for trucking ground green waste and wood waste to a location on the landfill where the
material can be stockpiled for use as alternative daily cover. The amendment also adds
compensation of$350 per grinding event for mobilization. The total contract amount and term
of the contract are unchanged by the amendment—action requested —APPROVE AGREEMENT
AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)
Page 12
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
3.40 Capital Asset Maintenance of Helicopter Acquired through the Federal 1033 Program -Last year,
the Sheriff's Office acquired a 1993 Bell 206 Military Helicopter for use in Search and Rescue
missions, patrol operations, and investigations. Recently, the helicopter underwent a major
inspection and engine overhaul and is ready for additional upgrades and maintenance. During
budget preparation, the Sheriff's Office appropriated $286,620 of federal asset seizure funds to
the maintenance account. Per the Auditor's Office, the funds need to be moved to the Capital
Asset account. The funds will allow for the purchase of avionics, safety and law enforcement
equipment, parts and labor for body work,as well as upgrades to the towing trailer. The Sheriff's
Office is requesting board approval for the acquisition of additional equipment and necessary
repairs to the Bell helicopter, a Capital Asset — action requested — APPROVE BUDGET
ADJUSTMENT AND AUTHORIZE THE CAPITAL ASSET ACQUISITION. (Sheriff)
3.41 Memorandum of Understanding for Victim Restitution Collection and Disbursement Program -
The Treasurer-Tax Collector and District Attorney are requesting approval of a one year
Memorandum of Understanding (MOU) between their Departments and the Superior Court to
support the Victim Restitution Collection and Disbursement Program. The pilot project providing
for the disbursement of current victim restitution payments and the collection of delinquent
victim restitution began in March, 2014, and ended June 30, 2016. The agencies agreed to
examine and evaluate the program cost and effectiveness annually, initially planning on using
unclaimed victim restitution funds to support the program. The efforts of the Victim Witness
Center of the District Attorney's Office and the Central Collections Division of the Treasurer-Tax
Collector's Department resulted in successfully locating victims for $40,000 of the previously
unclaimed funds, and set up an effective line of communication and record keeping that has
enabled continued success in timely locating and paying victims of crime in Butte County. The
staff report contains additional background and information pertinent to the Victim Restitution
Collection and Disbursement Program—action requested—APPROVE THE MOU AND AUTHORIZE
THE CHAIR TO SIGN. (Treasurer-Tax Collector/ District Attorney)
3.42 Letter of Opposition- AB 2691 (Holden) -Taxpayer advocacy groups have promoted the ability
for senior citizens and disabled individuals to make monthly installment payments.
Assemblyman Holden is proposing a bill that authorizes a county Board of Supervisors to
implement a Monthly Property Tax Payment Program, where qualified borrowers could pay ad
valorem property taxes on a monthly basis. The bill defines "qualified taxpayers" as those
individuals who are 62 years of age or older, or who receive supplemental security income. This
would be an optional program, however, it is the concerted opinion of the Auditor-Controller
and the Treasurer-Tax Collector that implementation would be extremely expensive and difficult
to achieve. With conflicting Revenue and Taxation Code and a broadly-worded bill, it is also likely
that any implementation would vary widely from county to county. It would also complicate the
accrual and apportionment of taxes under the Teeter program. Seniors already have the ability
to either impound their taxes with a mortgage holder or set up a separate bank account for
monthly contributions to set aside money for upcoming tax payments. In addition, the State
recently re-enacted a Property Tax Postponement Program for seniors and disabled individuals.
The California Association of County Treasurers and Tax Collectors and the State Association of
County Auditors are opposing this bill. The Auditor-Controller and Treasurer-Tax Collector
respectfully request approval of a letter of opposition to AB 2691-Monthly Property Tax Payment
Program which would publicly fund a logistically challenging and largely unnecessary program—
action requested — APPROVE LETTER OF OPPOSITION AND AUTHORIZE THE CHAIR TO SIGN.
(Treasurer-Tax Collector)
Page 13
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 26,2016
3.43 Letter of Support for Resilient Federal Forests Act of 2015 - Butte County's Forest Advisory
Committee (FAC) has been involved in researching and discussing forest health related issues
affecting Butte County and the North State since its inception in August of 2014. At the meetings
held in April through June 2016, the committee members discussed and reviewed HR2647, a bill
that was passed by the U. S. House of Representatives but currently stalled in committee in the
Senate. The FAC voted 4-1 to request a letter from the Board to be issued to Senators Dianne
Feinstein and Barbara Boxer asking for their support of HR2647 and any similar bill that would
focus on: 1) Funding for wildfire suppression and prevention that does not demolish the USFS
Budget, which should be used for administration and management of our national forests and
maintaining and improving recreational opportunities for the public; 2) Funding and a mandate
for ongoing, effective fuel reduction and timber management that are timely and effectively
managed; 3) Rapid implementation of post-fire salvage operations to utilize damaged timber
before it has lost its value, and a follow up reforestation program; 4) Putting an end to litigation
and lengthy processes that stymie efforts to properly manage live forests and those damaged by
wildfires; and, 5) Recognition of bug-kill tree mortality that is extensive in nature as a natural
disaster that must be managed effectively, including disaster funding for recovery — action
requested — APPROVE THE LETTER OF SUPPORT AND AUTHORIZE THE CHAIR TO SIGN.
(Treasurer-Tax Collector)
3.44 Drought Task Force Report - In 2004, Butte County adopted the Drought Preparedness and
Mitigation Plan. A key element of the Plan was the creation of the Drought Task Force(DTF).The
charge of the DTF is to monitor hydrologic conditions throughout the water year and report the
findings to the Water Commission and the Board of Supervisors biannually,quarterly,or monthly
as needed. On January 17, 2014, Governor Brown declared a statewide drought emergency and
issued an executive order. Butte County activated the 2014 Drought Emergency Operation
Center starting January 31, 2014 through June 13, 2016. The Drought Action Plan remained at a
Level 1 response while activated. The DTF met on May 31, 2016 to discuss fall groundwater level
measurements, hydrologic conditions, drought impacts, and state drought restrictions. The DTF
voted to recommend the Butte County Board of Supervisors terminate the drought emergency
proclamation. On June 14, 2016,the Board of Supervisors approved termination of the drought
emergency proclamation. Additionally, the DTF recommended the County consider reopening
the emergency water stations, if needed, and continue to promote water conservation
measures. The DTF report was not presented to the Water Commission due to a lack of quorum
at the June meeting and the cancellation of the July meeting. The DTF will meet in the fall of
2016 to review fall groundwater conditions, water supply and drought impacts — action
requested—ACCEPT FOR INFORMATION. (Water and Resource Conservation)
3.45 First 5 Butte County Children and Families Commission FY 2016-17 Annual Budget — action
requested—ACCEPT FOR INFORMATION. (Other)
3.46 Resolution Designating the Friends of the Arts as the Local Partner for the California Arts
Council's State/Local Partnership Program—Friends of the Arts requests to be designated as the
State/Local Partner to the California Arts Council for Butte County for the next two years (FY
2016-17 and FY 2017-18). This designation will allow the Friends of the Arts to request grant
funds each year to assist with various activities the organization helps to administrate or run in
Butte County — action requested —ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
(Other)
3.47 Reappointments to the Paradise Cemetery District —The following individuals have requested
reappointment to the Paradise Cemetery District: Debrah "Toni" Gavett, Trustee, and Nancy
Rogers,Trustee. The terms will end July 31, 2018—Action requested — MAKE APPOINTMENTS.
(Other)
Page 14
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 26,2016
4. REGULAR AGENDA
4.01 Boards, Commissions, and Committees
A. Appointments to Listed Vacancies
B. Board Member/Committee Reports and Board Member Comments
(Pursuant to California State law,the Board is prohibited from taking action on any item not listed on the agenda)
4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer
4.03 General Plan Follow-Up and Implementation by Director of Development Services
4.04 Items Removed from the Consent Agenda for Board Consideration and Action
4.05 Resolution to Amend the Salary Ordinance—The Butte County Department of Human Resources
is requesting to increase the salary ranges of certain classifications which are difficult to recruit
for in the"Confidential Unit"and"Non Represented Unit". The Department of Human Resources
has had difficulty in recruiting and retaining experienced staff which has led to negative impacts
on services the department provides to departments, the community, and regulatory
compliance issues. The proposed changes impact classifications in the Confidential employee
unit and the Non Represented employee unit. The classifications requested to be adjusted are:
Human Resources Analyst, Principal/Human Resources Analyst, Senior/Human Resources
Analyst/Human Resources Analyst, Associate; Benefits Coordinator and Payroll Supervisor —
action requested — ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human
Resources)
4.06 Discussion of Options for Recycling of Green Waste and Wood Waste at Neal Road Recycling and
Waste Facility-The Neal Road Recycling and Waste Facility(NRRWF) accepts green/wood waste
at a reduced fee of$12 per ton, compared to $42.11 per ton for municipal solid waste. The$12
per ton gate fee historically covered the cost for NRRWF to contract with a company to grind the
green/wood waste into a product ultimately sent to a biomass co-generation energy plant in
northern California to generate electricity. Half of California's co-generation facilities using urban
green/wood waste chips have either shutdown or discontinued accepting these waste streams
for fuel. The net impact is that the NRRWF can no longer rely on co-generation facilities to utilize
processed green/wood waste. One available option is to process the green/wood waste into a
product that can be used as an alternative daily cover(ADC) material to cover garbage at the end
of each day instead of using soil. However, the use of ADC occupies more air space than soil; its
storage is a fire hazard; and its processing still requires grinding, loading, and delivery to the
disposal area. The cost of the most recent grinding activities was twice the amount of revenue
received in gate fees collected for green/wood waste during the same period. On an annualized
basis,a deficit is projected to be approximately$50,000. The recent adoption of AB1826 requires
local jurisdictions to develop organic waste recycling programs to meet the State's goal to reduce
waste buried in landfills by 75 percent. The State is now considering to ban all organic material
from landfill disposal, including the use of green/wood waste as ADC. Staff evaluated two
options, 1) increase green/wood waste gate fees to $66.11 to cover the costs associated with
grinding the material for use as ADC, or 2) discontinue accepting green/wood waste and direct
customers to local facilities in the area accepting the material to manufacture compost.
Alternate green/wood waste facilities are available in the Chico, Paradise and Oroville areas, near
Durham, and adjacent to the NRRWF — action requested — PROVIDE DIRECTION TO STAFF
REGARDING ACCEPTING GREEN/WOOD WASTE AT THE NRRWF. (Public Works)
Page 15
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 2E,201E
5. PUBLIC HEARINGS AND TIMES ITEMS
5.01 9:30 am—Public Hearing—Itemized Cost of Nuisance Abatement Enforcement to Record a Lien
and Impose a Special Assessment — On June 17, 2015, a Hearing Officer declared a public
nuisance existed on the property listed below. This hearing has been scheduled to authorize the
Board of Supervisors to record a lien to recover the County's costs. Property Address: 13778 W.
Park Dr., Magalia; APN 066-130-036; Case #: CE14-0600; Lien Amount $13,168.15 — action
requested — APPROVE THE PROPOSED LIEN AND SPECIAL ASSESSMENT IN THE AMOUNT OF
$13,168.15. (Development Services)
5.02 9:40 am—Public Hearing—Itemized Cost of Nuisance Abatement Enforcement to Record a Lien
and Impose a Special Assessment — On April 14, 2015, a Hearing Officer declared a public
nuisance existed on the property listed below. This hearing has been scheduled to authorize the
Board of Supervisors to record a lien to recover the County's costs. Property Address: 4880
Virginia Avenue, Oroville; APN: 305-222-015; Case #: CE14-0072; Lien Amount: $15,542.77 —
action requested—APPROVE THE PROPOSED LIEN AND SPECIAL ASSESSMENT IN THE AMOUNT
OF $15,542.77. (Development Services)
5.03 9:50 am—Public Hearing—Amendment to Butte County Code Chapter 20(Subdivisions), Section
20-133 -Code Amendment CA16-0001, would amend Butte County Code (BCC) Section 20-133,
to allow an additional exception to cul-de-sac length standards with approval of Butte County
Fire Department/CAL FIRE,which are generally consistent with CAL FIRE standards for exceptions
to cul-de-sac standards. In the Agriculture zone or a residential zone which allow a second
dwelling unit, the proposed amendment will allow for a parcel on a cul-de-sac that exceeds the
maximum length to be divided into two lots provided the resulting parcels are restricted to only
one dwelling per parcel. The Planning Commission has recommended the Board of Supervisors
adopt the Initial Study and Negative Declaration and approve Code Amendment CA16-0001 —
action requested — 1) ADOPT THE NEGATIVE DECLARATION PURSUANT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT; AND, 2) WAIVE THE FIRST READING OF THE ORDINANCE.
(Development Services)
5.04 10:10 am—Public Hearing—Orchard Hospital Tax Measure-On November 7, 2006, a two-thirds
majority of voters in the City of Biggs, City of Gridley, and the area within the boundaries of
County Service Area (CSA) 37 approved a $70/year parcel tax for standby costs of maintaining
emergency room services at the Biggs-Gridley Hospital (now named Orchard Hospital). The
measure had a sunset provision allowing the tax to expire after 10 years. Orchard Hospital has
requested that the tax measure be extended for another 10 years. The City of Gridley has
adopted a special tax resolution, and the City of Biggs is expected to approve it on July 26, 2016.
Butte County must take similar action for the area within the boundaries of CSA 37. This action
is accomplished by an ordinance enacting the special tax, calling the special tax election,
specifying the ballot language, and amending the existing ordinance relating to the special tax,
and by a resolution consolidating the local election with the November 2016 General Election. A
new Joint Powers Agreement between the three agencies will be presented at a later date —
action requested — 1) ADOPT THE ORDINANCE ENACTING A SPECIAL TAX FOR STANDBY COSTS
AND CALLING FOR AN ELECTION AND AUTHORIZE THE CHAIR TO SIGN; AND, 2) ADOPT A
RESOLUTION CONSOLIDATING THE ELECTION WITHIN THE BOUNDARIES OF CSA 37 WITH THE
GENERAL ELECTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration)
Page 16
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
5.05 10:40 am—Timed Item— Initiative Measure on Medical Cannabis Cultivation and Commerce
A. (5.05.A): Overview of the Proposed Initiative Measure on Medical Cannabis Cultivation and
Commerce and County Codes - The Department of Development Services prepared an
overview of the County Initiative Measure on Medical Cannabis Cultivation and Commerce.
The Initiative proposes to delete Butte County Code Chapter 34A Medical Marijuana
Cultivation Regulation and amend Chapter 24 Zoning, Section 24-166, adding an ordinance
regarding Medical Cannabis Cultivation and Commerce. A brief overview and summary of
key use issues for information purposes can be found in the staff report—action requested
—ACCEPT FOR INFORMATION. (Development Services)
B. (5.05.13): Proposed Initiative Measure on Medical Cannabis Cultivation and Commerce -
California Elections Code section 9101 requires that the Board of Supervisors consider
proposed ordinances when an initiative petition is filed with the county elections official,
signed by not less than the number of voters specified in the article for county initiatives. To
be valid, an initiative petition must be signed by 10% of the entire votes case within the
county for all candidates for Governor at the last gubernatorial election (11-04-2014). On
June 6, 2016, a proposed county-wide initiative was filed in the Butte County Clerk-Recorder
Elections Division,titled: Medical Cannabis Cultivation and Commerce Measure. The County
Clerk-Recorder verified that there are sufficient signatures on this petition,as set forth in the
certification to signature verification. Pursuant to Elections Code section 9118, the Board
shall do one of the following: 1) Adopt the ordinance without alteration at the regular
meeting at which the certification of the petition is presented, or within 10 days after it is
presented;2)Submit the ordinance,without alteration,to the voters pursuant to subdivision
(b)section 1405,at the next statewide election occurring not less than 88 days after the date
of the Board of Supervisor's order to call election; or 3) Order a report pursuant to section
9111. When the report is presented to the Board, they shall either adopt the ordinance
within 10 days or order an election. If the Board directs the ordinance to be submitted to
the voters,the Department will return to the Board at the next meeting,with the appropriate
resolution — action requested — 1) ACCEPT THE CERTIFICATION OF SUFFICIENCY; AND, 2)
PASS THE ORDINANCE, WITHOUT ALTERATION; OR, 3) DIRECT STAFF TO PREPARE A
RESOLUTION TO PLACE THE PROPOSED ORDINANCE, WITHOUT ALTERATION, ON THE
NOVEMBER 8, 2016 GENERAL ELECTION BALLOT; OR, 4) REQUEST A REPORT PURSUANT TO
SECTION 9111 OF THE CALIFORNIA ELECTIONS CODE. (Clerk-Recorder)
6. BOARD OF SUPERVISORS PUBLIC COMMENT
Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five
minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from
taking action on any item not listed on the agenda.
RECESS
Recess as the Butte County Board of Supervisors and convene as the In-Home Supportive Services Public
Authority Board.
Page 17
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,201E
IN-HOME SUPPORTIVE SERVICES
PUBLIC AUTHORITY BOARD
AGENDA
JULY 26, 2016
MEETING LOCATION
BUTTE COUNTY BOARD OF SUPERVISORS CHAMBERS
25 COUNTY CENTER DRIVE,SUITE 205
OROVILLE,CALIFORNIA 9$966
1. CALL TO ORDER
2. CONSENT AGENDA
2.01 At-Will Employment Contracts and Contract Amendments for In-Home Supportive Services
Public Authority Employees-Employees of the Butte County In-Home Supportive Services Public
Authority (IHSS PA) serve on an at-will basis through employment contracts. Approval is
requested for new employment contracts with Nhou Her and Michaela Raygoza. These positions
are included in the current IHSS PA budget. In addition, employee contracts of two current
employees of IHSS PA, Kara Hall and Eva Stafford, require amendments relating to employee
benefits.The amendments provide language consistent with benefits County employees receive.
While the IHSS PA employee contracts make it clear that they are not Butte County employees,
it has been the IHSS PA's practice to provide the same general level of benefits of Butte County
employees — action requested -1) APPROVE EMPLOYMENT CONTRACTS WITH NHOU HER AND
MICHAELA RAYGOZA AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE AMENDMENTS TO
EMPLOYMENT CONTRACTS WITH KARA HALL AND EVA STAFFORD AND AUTHORIZE THE CHAIR
TO SIGN. (Department of Employment and Social Services)
3. REGULAR AGENDA(NO ITEMS)
4. PUBLIC COMMENT
Comments to the Butte County Public Facilities Financing Corporation on issues and items not listed on
the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state
law,the In-Home Supportive Services Public Authority Board is prohibited from taking action on any
item not listed on the agenda.
S. CLOSED SESSION(NO ITEMS)
ADJOURNMENT
Adjourn as the In-Home Supportive Services Public Authority Board and convene as the Thompson Flat
Cemetery District Board of Trustees.
Page 18
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
THOMPSON FLAT CEMETERY DISTRICT
BOARD OF TRUSTEES
AGENDA
JULY 26, 2016
MEETING LOCATION
BUTTE COUNTY BOARD OF SUPERVISORS CHAMBERS
25 COUNTY CENTER DRIVE,SUITE 205
OROVILLE,CALIFORNIA 9$966
1. CALL TO ORDER
2. CONSENT AGENDA
2.01 Adoption of FY 2016-17 Budget — On August 10, 1999, the Butte County Board of Supervisors
became the Board of Trustees for the Thompson Flat Cemetery District. Daily cemetery business
is conducted by the Director, General Services and maintenance and cemetery operations are
provided by the Gridley-Biggs Cemetery District through an operational agreement with the
County. An expenditure budget in the amount of $11,621 has been prepared for FY 2016-17
covering operation and maintenance of the Thompson Flat Cemetery. A copy of the budget
schedule for the District(Schedule 15),which also reflects past revenue and expenditure history,
and the Provision for Reserves and Calculation of Fund Balances form are provided. A public
hearing is not necessary to consider and adopt the budget - action requested —ADOPT THE FY
2016-17 BUDGET AND AUTHORIZE THE CHAIR TO SIGN THE STATEMENT OF PROVISION FOR
RESERVES AND CALCULATION OF FUND BALANCES FORM. (General Services)
2.02 Consideration of a Compensation Agreement with the City of Oroville for the Sale of the Gateway
Development Properties-The Gateway Project site is located within the City of Oroville adjacent
to the Highway 70/Montgomery Street off ramp. The site consists of four parcels owned by the
City of Oroville,two of which were formerly owned by the Oroville Redevelopment Agency. The
City of Oroville has entered into a Master Disposition and Development Agreement(MDDA)with
Snyder Commercial Real Estate, LLC for development of the site. The MDDA provides for the City
to sell the property to Snyder Development for $1.00, and in turn Snyder Development will
construct a $35 million development consisting of a quality hotel, restaurant pads, and a mix of
commercial and retail space. The process for the sale of the two parcels that were formally
owned by the Oroville Redevelopment Agency is governed by the Oroville Successor Agency's
Long Range Property Management Plan. The plan states that prior to executing the sale,the City
of Oroville shall enter into compensation agreements with all 16 of the taxing entities affected
by the sale. The City of Oroville is requesting the Thompson Flat Board of Trustees consider
approving a resolution that will serve as the compensation agreement for the sale of the property
for $1.00, noting that the long term property tax revenues generated through the sale and
development of the property, with an estimated new assessed value of approximately $1.1
million, will be much higher than if the property remained vacant. By approving the resolution,
the Thompson Flat Cemetery District agrees to waive approximately$345 in one-time revenue,
which represents a portion of the revenues that would have been received as a result of a fair
market value sale of the property—action requested—ADOPT THE RESOLUTION AND AUTHORIZE
THE CHAIR TO SIGN. (General Services)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
3. REGULAR AGENDA(NO ITEMS)
4. PUBLIC COMMENT
Comments to the Butte County Public Facilities Financing Corporation on issues and items not listed on
the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state
law,the Thompson Flat Cemetery District Board of Trustees is prohibited from taking action on any item
not listed on the agenda.
S. CLOSED SESSION(NO ITEMS)
ADJOURNMENT
Adjourn as the Thompson Flat Cemetery District Board of Trustees reconvene as the Butte County Board of
Supervisors.
7. BOARD OF SUPERVISORS CLOSED SESSION
7.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including
Goals, Pursuant to Government Code Section 54957:
1. Agricultural Commissioner
2. Behavioral Health Director
3. Chief Administration Officer
4. Chief Probation Officer
5. Child Support Services Director
6. County Counsel
7. Development Services Director
8. Employment and Social Services Director
9. Human Resources Director
10. Information Services Director
11. Library Director
12. Public Health Director
13. Public Works Director
14. Water and Resources Conservation Director
7.02 Actual Litigation Pursuant to Gove. Code Section 54956.9(d)(1) -2 cases:
1. County of Butte v. Philip N. Hogen & Jonoder Osceola Chaudhuri, National Indian
Gaming Commission, et al. ; USDC- District of Columbia; Case No. 08-519;
2. Jacqueline Devlin v. County of Butte; Workers' Comp. Appeals Board Legacy Case No.
ADJ9453411 (Claim No. BUAJ-550016); and
3. Gary Wells v. Butte County; Workers' Compensation Appeals Board Legacy Case No.
ADJ8166661 (Claim Number: BUAH-549634).
7.03 Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) -2 cases:
1. Shane Rubinoff Workers' Compensation Claim, Claim Number: BUAJ-550051; and
2. Shane Rubinoff Workers' Compensation Claim, Claim Number; BUAJ-550310.
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 26,2016
7.04 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Negotiators: Jack Hughes and Brian Ring
Employee Organizations:BCEA; SSW; BCMEA; PPOA; PEA; DSA—Management/Supervisory Unit;
DSA—General Unit; BCCOA—Supervisory Unit; BCCOA—General Unit;
Confidential Unit; PPOA — Management Unit; Non-Represented Unit;
and, Skilled Trades Unit
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 26,2016
Butte County Information and Procedures Concerning the Agenda and
Department Heads Board of Supervisors Meetings
Agricultural
Commissioner:
Luis Mendoza Meeting Information:
Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m.and are
Diane Brown held in the Board of Supervisors Chambers,County Administration Building,25 County Center Drive,Oroville. At
the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed
Auditor-Controller*: as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted
Dave Houser meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board
Behavioral Health: website page
Dorian Kittrell
Agenda Information:
Chief Administrative
Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72
Paul Hahn hours before each meeting,and is available by mail subscription,e-mail subscription,or at the Clerk of the Board
website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to
Chief Probation Officer:
Steve Bordin explain each agenda item (excluding documents that are not a public record within the meaning of the Public
Records Act)are available for your review at the County Administrative Office,the Chico,Oroville,and Paradise
Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of
Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with
Clerk-Recorder-Registrar the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have
of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the
Candace Grubbs Board of Supervisors(excluding documents that are not a public record within the meaning of the Public Records
Act)are available at the Administrative Office upon request.
County Counsel:
Bruce Alpert Agenda Format and Meeting Order:
Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order:
Tim Snellings 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the
District Attorney*: Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in
Mike Ramsey the back of the board room)and give it to the Clerk of the Board (sitting to the right of the Board)or,when the
Chair asks if there is anything anyone would like to remove from the Consent Agenda,stand and approach the
Employment&Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda.
Services: 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items
Cathi Grams removed from the Consent Agenda are discussed under this section.
Farm,Home&4-H 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are
Advisory: set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time
Randall Mutters listed,but will never start before the time listed.
Fire Chief: 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any
Darren Read matter not listed on the agenda. The Board,by law,cannot take action on any matter not listed on the agenda,
but may respond to statements or questions and provide staff direction.
General Services: 5. Closed Session: the Board is authorized,by law,to meet in a closed session in certain circumstances. This area
Grant Hunsicker of the agenda identifies those items that will be discussed during the closed session.
Human Resources:
Brian Ring Public Participation:
Information Systems: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow
Art Robison members of the public the opportunity to comment on all matters before the Board. Public participation is limited
to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3.
Library: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing
Melanie Lightbody of these policies and procedures can be found in the printed booklet agenda, obtained at the County
Public Health: Administrative Office,or viewed at the Clerk of the Board website.
Cathy Raevsky
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with
Public Works: special needs should call the Clerk of the Board at 530-538-7631,Monday through Friday,8:00 a.m.to 5:00 p.m.
Mike Crump to request disability-related modifications/accommodations or to request materials in alternate formats. All
Sheriff-Coroner*: requests for special accommodations and/or alternative format documents must be made 48 hours prior to the
Kory Honea meeting.
Treasurer-Tax Collector*: For further information contact the:
Peggy Moak Clerk of the Board of Supervisors
Water&Resource County Administration Office
Conservation: 25 County Center Drive,Suite 200,Oroville,CA 95965
Paul Gosselin 530-538-7631
*Elected Official
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