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HomeMy WebLinkAboutA073013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA July 30, 2013 �► 0 4 0 p 0 0 _ a IN/ County Supervisors Bill Connelly, District 1 Larry Wahl, District 2 Maureen Kirk, District 3 Steve Lambert, District 4 Doug Teeter, District 5 Paul Hahn, Chief Administrative Officer Bruce S. Alpert, County Counsel and Clerk of the Board BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 30,2013 Butte County Department Heads Agricultural Commissioner Richard Price Assessor* Fred Holland Auditor-Controller* Dave Houser Behavioral Health Director Anne Robin Chief Administrative Officer Paul Hahn Chief Probation Officer Steve Bordin Child Support Services Director Sharon A. Stone Clerk-Recorder-Registrar of Voters* Candace Grubbs County Counsel Bruce S. Alpert Development Services Director Tim Snellings District Attorney* Mike Ramsey Employment and Social Services Director Cathi Grams Farm, Home & 4-H Advisory Joseph Connell Fire Chief George Morris General Services Director Grant Hunsicker Human Resources Director Brian Ring Information Systems Director Robert Barnes Library Director Melanie Lightbody Public Health Director Cathy Raevsky Public Works Director Mike Crump Sheriff-Coroner* Jerry Smith Treasurer-Tax Collector* C. Linda Barnes Water and Resource Conservation Paul H. Gosselin * Elected Official PAGE 1 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 30,2013 9:00 A.M. 1.00 CALL TO ORDER 1.01 Call to Order - Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 1.02 Pledge of Allegiance to the Flag of the United States of America. 1.03 Observation of a Moment of Silence. 2.00 CORRECTIONS AND/OR CHANGES TO THE AGENDA. 3.00 CONSENTAGENDA AUDITOR- 3.01* Resolution Adopting Appropriations for Adopted Budget for Fiscal Year 2013-14 -On June CONTROLLER 25, 2013,the Board of Supervisors held a public hearing on the Recommended Budget for fiscal year (FY) 2013-14. During the public hearing, the Board considered the Recommended Budget and adjustments to the Recommended Budget contained in the document titled "Schedule A." Further, the Board received input from staff and members of the public during the public hearing. As a result of this input and by Board direction, the Library will receive an additional $81,051 appropriation and an additional .5 FTE Library Assistant, and the Fire Department will receive an additional $103,760 appropriation, with a corresponding decrease to the General Fund's Appropriation for Contingencies by$184,811, as presented to the Board on June 25, 2013 in the documents titled "Schedule B" and "Schedule C." After final fund balances are known, sometime in August 2013, various adjustments to account appropriations and estimates will be necessary in order to maintain a balanced budget in each fund. The Board of Supervisors is asked to authorize the Auditor-Controller to adjust such interfund and intrafund account amounts, and Contingencies and Reserves in various funds, in order to maintain balanced budgets in each fund, subject to review and approval by the Chief Administrative Officer. Thereafter, the Auditor-Controller will provide a full report of these adjustments back to the Board of Supervisors by September 24, 2013 — action requested - APPROVE THE RESOLUTION ADOPTING APPROPRIATIONS FOR ADOPTED BUDGET FOR FISCAL YEAR 2013-14 AND AUTHORIZE THE CHAIR TO SIGN. BEHAVIORAL 3.02* Butte County Probation Department - Drug Court MOU - Butte County Probation, in HEALTH collaboration with Butte County Superior Court and the Butte County Department of Behavioral Health, established a comprehensive Drug Court program designed to serve adult drug offenders. Participants are non-violent convicted criminals with substance abuse issues. The Drug Court programs include intensive treatment services with ongoing monitoring and continuing care for 12 months or more. Approval is requested for a Memorandum of Understanding (MOU) with Butte County Probation for the provision of oversight and management of substance-abusing offenders. The term of this agreement begins July 1, 2013 and will terminate June 30, 2014. The maximum financial obligation under this agreement is $70,000 (department budget utilizing federal grant funds) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. PAGE 2 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 30,2013 3.03* Skyway House - Established in 1993, Skyway House offers a continuum of care which includes licensed and certified residential, residential with children, adult and adolescent outpatient, court ordered programs, and alcohol and drug-free housing throughout the North State. Approval is requested to amend the agreement with Skyway House to provide additional residential services and alcohol/drug free housing needed for client placements through FY 2013-14, using approved Substance Abuse Mental Health Services Administration Children Affected by Methamphetamine (SAMHSA CAM) Federal Fiscal Year 2011-12 carryover funds. The term of this agreement begins July 1, 2013 and will terminate December 31, 2013. The maximum financial obligation under this agreement shall not exceed $88,510.92. This is an increase of $34,869 for FY 2013-14 - action requested - 1) APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2)APPROVE BUDGET ADJUSTMENT. (4/5 vote required) 3.04* Butte County Public Health - HIV Services MOU - The Butte County Public Health Department provides Human Immunodeficiency Virus (HIV) and Hepatitis C (HEPC) education, prevention, and detection services in Butte County. Approval is requested for an MOU with Butte County Public Health to provide HIV/HEPC education, prevention, detection and referral to Butte County's high risk substance abuse clients.The term of this agreement begins July 1, 2013 and will terminate June 30, 2014. The maximum financial obligation under this agreement shall not exceed $29,521 (department budget utilizing various federal grant revenues) — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.05* Tri County Treatment - Amendment A - Tri County Treatment is a drug rehabilitation facility where persons suffering from chemical dependency can re-establish their lives in a structured, private live-in facility. Tri County Treatment specializes in residential short- term (30 days or less) and residential long-term (30 days or more) substance abuse treatment program. Approval is requested to amend the agreement with Tri County Treatment to provide additional residential services and alcohol and drug free housing needed for client placements through FY 2013-14, using approved Substance Abuse Mental Health Services Administration Children Affected by Methamphetamine (SAMHSA CAM) Federal Fiscal Year 2011-12 carryover funds. The term of this agreement will begin July 1, 2013 and will terminate December 31, 2013. The maximum financial obligation under this agreement shall not exceed $90,692.91.This is an increase of$29,997.50 for FY 2013-14 — action requested — 1) APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR- CONTROLLER; AND 2)APPROVE BUDGET ADJUSTMENT. (4/5 vote required) PAGE 3 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 3.06* Tri County Treatment - Amendment B - Tri County Treatment is a drug rehabilitation facility where persons suffering from chemical dependency can re-establish their lives in a structured, private live-in facility. Tri County Treatment specializes in residential short- term (30 days or less) and residential long-term (30 days or more) substance abuse treatment program. Approval is requested to amend the agreement with Tri County Treatment to provide additional residential services and alcohol/drug free housing. This contract is being amended to increase court-mandated treatment services provided in FY 2012-13. The maximum financial obligation under this agreement shall not exceed $119,810.92. This is an increase of $14,987.83 for FY 2012-13 (department budget utilizing various federal grant revenues) — action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. CHIEF 3.07* Employment Contract—Paul Gosselin, Director, Water and Resource Conservation - Board ADMINISTRATIVE approval of second amendment to contract with Paul Gosselin, Director of Water and OFFICE Resource Conservation, is requested. The salary of the position is $138,674.90, which is no change from current salary. The term of the contract is three years, beginning on November 27, 2013 and terminating on November 26, 2016 — action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.08* Prior Year Grants Budget Appropriation -The Board of Supervisors previously authorized the Emergency Services Officer to apply for funding and make grant purchases under the FY11 Homeland Security Grant Program (HSGP), FY12 HSGP and the FY12 Emergency Management Performance Grant (EMPG). All grant funds were not expended in the prior fiscal year and need to be recognized as unanticipated revenue and appropriated for the following purposes in FY 2013-14: training, contracts for training, printing costs of Emergency Operations Plan Updates, Department Operations Center furniture, tactical vests for SWAT teams and grant management and administration costs. Total additional appropriation requested is $102,684.60, offset by $89,951 in grant funds, $6,366.80 in funds received from the City of Chico in FY 2012-13 that is currently part of the General Fund fund balance and $6,366.80 in tribal restricted cash funds constituting the Sheriff's Office contribution to SWAT tactical vests — action requested — APPROVE BUDGET ADJUSTMENT. (4/5 vote required) 3.09* FY13 Homeland Security Grant Application - The Butte County Operational Area will be applying for grant funds allocated by the Office of Homeland Security in the amount of $255,649 to enhance prevention, preparedness, response and recovery capabilities from threats and incidents of terrorism and all hazards natural or manmade. The grant specifies that an Anti-Terrorism Approval Body (Approval Authority) will determine the best use of funds. The Approval Authority consists of the Public Health Officer, County Fire Chief, County Sheriff, Municipal Fire Chief, and Chief of Police. The Approval Authority creates subcommittees to make expenditure recommendations that will be forwarded to the Board of Supervisors for final approval. All expenditures for equipment,training, planning, and exercises must meet grant guidelines. Approval of the resolution authorizes the Emergency Services Officer to apply for the grant and also gives authorization to the Chief Administrative Officer, Deputy Chief Administrative Officers and/or the Emergency Services Officer to sign grant documents — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PAGE 4 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 3.10* Fiscal Year 2013 Emergency Management Performance Grant Program -The Butte County Operational Area has been allocated $170,082 by the California Office of Emergency Services through the FY 2013 Emergency Management Performance Grant Program to support activities that contribute to the mitigation, prevention, preparation, response and recovery from emergencies and disasters, whether natural or man-made. Participation in this grant requires a dollar for dollar match. This has been an on-going grant from the State that has been increasing in amount over the past several years. The majority of the funds are already included in the FY 2013-14 budget. Approval of the resolution authorizes the Emergency Services Officer to apply for the grant and also gives authorization to the Chief Administrative Officer, Deputy Administrative Officers and the Emergency Services Officer to sign grant documents — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.11* Award of Contract to Provide SB 90 Claiming Services - The Tax Relief Act of 1972 (or Senate Bill 90) is the implementing legislation that allows local governments and agencies to submit claims for reimbursement to the State for costs related to new programs or service level increases that the State mandates local governments and agencies provide. Since FY 2000-01, Butte County has utilized the services of different consultants to complete and submit SB 90 claims on its behalf. In order to ensure that Butte County and its citizens receive the maximum value from the relationship with the consultant providing SB 90 claiming services, the County periodically issues a Request for Proposals (RFP) to consultants interested in providing this service. MGT of America has been providing SB 90 claiming services for Butte County since October of 2010. On May 15th, 2013, Butte County distributed an RFP to four firms that provide SB 90 claiming services. Two proposals were received by the County by the submission deadline. Each member of the proposal review panel agreed that MGT of America provided a superior proposal and offered the lowest fee. The term of this contract is July 30, 2013 to June 30, 2016. The maximum amount payable in each fiscal year is $17,300 or$51,900 in total over the three year term (department budget). Payment of all fees is deferred until State reimbursement is received by the County. The County retains the option to extend the contract for two additional fiscal years with the same fee structure — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. PAGE 5 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 3.12* Community Facilities Districts and Assessment Districts Local Goals and Policies - In 2011 the Mello-Roos Community Facilities Act of 1982 was amended by SB 555. This amendment allows Community Facilities Districts (CFD) to be used to finance energy efficiency, water conservation, and renewable energy improvements. In order for the County's CFD program to take advantage of these changes in the law, it must incorporate the changes into the local program goals and policies. These amendments would be necessary for the County to utilize CFDs for Property Assessed Clean Energy (PACE) programs. Additionally, earlier this year the County engaged the services of a consultant to review the County's CFD goals and policies for adherence to current law and best practices. The County's goals and policies have not been updated since their adoption in 2006, and given the recent changes in the law, a thorough review was timely. The proposed amendments also incorporate the consultant's recommended conforming changes, and needed technical, typographical and grammatical corrections. Board approval is requested for amendments to the Local Goals and Policies which will allow the County CFD program to be utilized to finance energy efficiency, water conservation and renewable energy improvements, and to reconcile the local goals and policies with State law—action requested -APPROVE COUNTY OF BUTTE PUBLIC FINANCE LOCAL GOALS AND POLICIES. 3.13* General Liability Investigative Services Contract - Proposed is a renewal contract with Robert Cregan of Northern Valley Claims and Investigative Services for investigating General Liability claims filed against the County. Investigations are conducted on an as- requested basis and then billed according to "time and expense," not to exceed $33,000. The term of this contract is July 1, 2013 through June 30, 2014 (department budget) — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.14* Anderson & Associates, Inc. - On January 29, 2013, the County entered into a $33,792 agreement with Anderson &Associates, Inc. to facilitate and manage a gap analysis of the County's financial system. Near the end of the gap analysis, the County requested additional items in the scope of work, which requires that an additional 37 hours, at $132/hour, be added to the agreement for a new not-to-exceed amount of$38,676. Due to the time line for the project, the need to continue the analysis during July, and no Board meeting until the end of July, the Chief Administrative Officer (CAO) signed the amendment and requests that the Board ratify the CAO's signature at this time. Due to the expanded scope of the project, the agreement is extended to September 30, 2013. Funds for the amendment are included in the department's FY 2013-14 budget — action requested -APPROVE AGREEMENT AMENDMENT AND RATIFY THE CAO'S SIGNATURE. PAGE 6 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 CHILD SUPPORT 3.15* Resolution Recognizing August 2013 as Child Support Awareness Month - action SERVICES requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. COUNTY 3.16* Liebert Cassidy Whitmore - Request approval and ratification of the first amendment to COUNSEL agreement to retain attorney services between County of Butte and Liebert Cassidy Whitmore, a Professional Law Corporation. The hourly rates are as follows: Partner-$300 per hour; Of Counsel - $265 per hour; Associates - $185-$245 per hour; and Paraprofessionals and Litigation Support - $70-$140 per hour. The effective date of this amendment is July 1, 2013 - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.17* Roger Masuda, Attorney at Law - Request approval and ratification of third amendment to agreement to retain attorney services between County of Butte and Griffith & Masuda, a Professional Law Corporation. The hourly rate is as follows: Roger Masuda, Attorney - $210 per hour; Sara J Lima, Attorney - $200 per hour; David Hobbs, Attorney - $200 per hour; Barbara Hetrick, Public Entity Law Clerk - $75 per hour; Rebecca Xiong, Paralegal - $75 per hour; and Karrie Bullock, Law Librarian and Law Clerk $50 per hour. The effective date of this amendment is July 1, 2013 - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. DISTRICT 3.18* Valley Toxicology Services, Inc. - The District Attorney's Office has an ongoing contract ATTORNEY with Valley Toxicology Services, Inc. to provide for forensic alcohol and drug toxicology testing, reporting and court testimony. Recently the District Attorney released a Request for Proposal for toxicology testing. Three bidders responded, and the incumbent was selected. The end date of the contract is June 30, 2013. Due to the excessive workload of the office, especially violent crimes, the District Attorney has not had an opportunity to prescribe the scope of work and pricing for the new contract. Therefore, the department is requesting a 90-day extension on the current contract. This would extend the end date of this contract to September 30, 2013 and increase the maximum amount payable by $21,678 (department budget) - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. FIRE 3.19* California Department of Forestry and Fire Protection for Fire Protection Services for Fiscal Year 2013-14 - The County of Butte annually contracts with the California Department of Forestry and Fire Protection for fire protection services in the unincorporated areas of Butte County. The term of the agreement is July 1, 2013 through June 30, 2014 with a maximum payable amount of $13,264,660 which reflects the amount approved by the Board of Supervisors during the Budget Hearings in June 2013 - action requested - 1) APPROVE AGREEMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND 2) ADOPT RELATED RESOLUTION AND AUTHORIZE THE CHAIRTO SIGN. PAGE 7 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 30,2013 GENERAL 3.20* Lease Origination - 109 Parmac Rd., Suite 1, Chico, with T.W. Du Four & Associates for SERVICES Occupancy by the Butte County Department of Behavioral Health - The Butte County Department of Behavioral Health, Administration Support currently occupies 109 Parmac Rd., Suite 1, Chico, under a lease due to terminate August 31, 2013. The existing rate runs $1.2764335 per square foot for the 11,583 square foot facility, with a total monthly lease payment of $14,784.93. Under the new lease agreement, the rent payment will remain fixed for 24 months at the rate of$1.10 per square foot for a total payment of$12,741.30 per month. There is a one time rate increase of$0.03 per square foot on the 25th month, for a total monthly payment of $13,088.79, through the end of the initial term. The planned termination date for the agreement is December 31, 2016, and includes the option to extend for an additional sixty month period. Funding for this lease is identified within the FY 2013-14 department budget and requires no additional appropriation. The new lease, with the ability to terminate due to lack of funding, reflects approximately $77,837.76 in savings over the entire term - action requested - APPROVE THE LEASE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. 3.21* Lease Origination - 109 Parmac Rd., Suite 2, Chico, with T.W. Du Four & Associates for Occupancy by the Butte County Department of Behavioral Health - The Butte County Department of Behavioral Health, Administration currently occupies 109 Parmac Rd., Suite 2, Chico, under a lease due to terminate August 31, 2013. The existing rate runs $1.3336 per square foot for the 2,100 square foot facility, with a total monthly lease payment of $2,800.56. Under the new lease agreement, the rent payment will remain fixed for 24 months at the rate of$1.10 per square foot for a total payment of$2,310 per month. There is a one time rate increase of$0.03 per square foot on the 25th month, for a total monthly payment of $2,373, through the end of the initial term. The planned termination date for the agreement is December 31, 2016, and includes the option to extend for an additional 60 month period. Funding for this lease is identified within the FY 2013-14 department budget and requires no additional appropriation. The new lease, with the ability to terminate due to lack of funding, reflects approximately $18,614.40 in savings over the entire term - action requested - APPROVE THE LEASE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. 3.22* Lease Origination - 109 Parmac Rd., Suite 2A, Chico, with T.W. Du Four & Associates for Occupancy by the Butte County Department of Behavioral Health - The Butte County Department of Behavioral Health, desires to lease 3,400 square feet of additional office space at 109 Parmac Rd., Suite 2A, Chico. Under the new lease agreement, the rent payment will remain fixed for 24 months at the rate of $1.10 per square foot for a total payment of$3,740 per month. There is a one time rate increase of$0.03 per square foot on the 25th month, for a monthly payment of$3,842, through the end of the initial term. The planned termination date for the agreement is December 31, 2016, and includes the option to extend for an additional sixty month period. Funding for this lease is identified within the FY 2013-2014 department budget and requires no additional appropriation. The new lease, with the ability to terminate due to lack of funding, reflects approximately $25,568 in savings over the previous rate for the term of the agreement - action requested -APPROVE THE LEASE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. PAGE 8 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 3.23* Lease Origination -5910 Clark Road, Suite T, with Signature Services for Occupancy by the Butte County Department of Behavioral Health - Currently, the Butte County Department of Behavioral Health occupies 8,307 square feet of inferior office space at 805 Cedar, in Paradise, in an expired lease running $0.70 per square foot. The department now desires to vacate a majority of the Cedar facility and to relocate staff into smaller and superior office space located on Clark Road, also in Paradise. The reduction in space and proximity to existing programs occupied by the department on Clark Road will allow the department to reduce costs and improve services. This, the first phase of the effort, requires a new lease of 2,520 square feet at 5910 Clark, Suite T, at a flat rate of$0.75 per square foot for 3 years for a total monthly lease payment of $1,890.00. Subsequent phases of the plan will entail leasing additional space, and maximizing existing lease space allowing the department to vacate over 7,200 square feet in the Cedar location. Once the final phase is complete, the project should net approximately $75,000 in savings over the entire term. The planned term for this lease is August 1, 2013 through July 31, 2016, and includes the option to extend for an additional 60 month period. Funding for this lease is identified within the FY 2013-14 department budget and requires no additional appropriation - action requested - APPROVE THE LEASE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. 3.24* Amendments to Extend Janitorial Contracts with Clean King by DeHart and Peerless Building Maintenance Co. - On June 8, 2010, following the solicitation for services on Request for Proposals 38-10, the Board of Supervisors awarded a contract to Clean King by DeHart and a contract to Peerless Building Maintenance Co. for centralized janitorial services at leased facilities in Chico and Oroville for a two year period with an option to extend for three (3) additional one-year periods. Staff recommends that the options be exercised to extend the term of both contracts for one year. The contract with Clean King by DeHart will increase $54,432 and the contract with Peerless Building Maintenance Co. will increase $48,932 for a total of$103,364 to cover services for the year. Funds for the services are contained within the Public Health and Behavioral Health FY 2013-14 recommended budgets and will not require additional appropriation - action requested - APPROVE AGREEMENT AMENDMENTS (2) AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.25* Oroville Veterans Memorial Hall Committee - The Oroville Veterans Memorial Hall Committee on behalf of the Citizen Veterans and Veterans Organizations using the Oroville Veterans Memorial Hall, submit the following nominations for appointment to serve on the Oroville Veterans Memorial Hall Committee for the term ending June 30, 2014: AMVETS, Post 1774 -James Bruce, Delegate and Sam Bebout, Alternate; Veterans of Foreign Wars of the U.S. Post 1747 - Aaron Fultz, Delegate and Chaz Nicola, Alternate; Veterans of Foreign Wars of the U.S. Post 9602 - Roy Boyette, Delegate and Bradley D. Fridrich, Alternate; American Legion, Post 95 - Ron Scharbor, Delegate and Wayne Brock, Alternate; Citizen Veteran - Alan Wixom, Delegate; Robert Morehouse, Delegate; and Vene Thompson, Delegate-action requested-MAKE APPOINTMENTS. PAGE 9 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 30,2013 3.26* Paradise Veterans Memorial Hall Committee - The Paradise Veterans Memorial Hall Committee on behalf of the Veterans Organizations using the Paradise Veterans Memorial Hall, submit the following nominations for appointment to serve on the Paradise Veterans Memorial Hall Committee for the term ending June 30, 2014: American Legion Paradise Post 259 - Kathleen Loth, Delegate and John Chapman, Alternate; California Veterans Square Dance Association - David C. Curry, Delegate and Robert L. McMullen, Alternate; Veterans of Foreign Wars, Post 2039 - Richard Campbell, Delegate and Harry Hudson,Alternate-action requested-MAKE APPOINTMENTS. 3.27* Chico Veterans Memorial Hall Committee -The Chico Veterans Memorial Hall Committee on behalf of the Veterans Organizations using the Chico Veterans Memorial Hall, submit the following nominations for appointment to serve on the Chico Veterans Memorial Hall Committee for the term ending June 30, 2014: Disabled American Veterans (DAV), Chapter 125 - David Heise, Delegate and Robert Berry, Alternate; Veterans of Modern Warfare (VMW), Chapter 18 - James Wolske, Delegate and Dennis Payne, Alternate - action requested-MAKE APPOINTMENTS. 3.28* Gridley Veterans Memorial Hall Committee - The Gridley Veterans Memorial Hall Committee on behalf of the Citizen Veterans using the Gridley Veterans Memorial Hall, submit the following nominations for appointment to serve on the Gridley Veterans Memorial Hall Committee for the term ending June 30, 2014: Citizen Veteran - Dan Cole, Delegate -action requested- MAKE APPOINTMENTS. HUMAN 3.29* Resolution to Amend The Salary Ordinance - The Department of Human Resources has RESOURCES prepared a resolution to amend the Salary Ordinance for the following departments. These changes will increase the total allocations in the department by one (1) limited term position: District Attorney: The District Attorney's Office is requesting to add one (1)term position of Victim Witness Advocate with a term date of June 30, 2014 to backfill for a long-term leave of absence. This change will increase total allocations in the department by one (1) limited-term position and will have no additional fiscal impact on the County General Fund. Public Health: The Public Health Department is requesting to delete one (1) vacant position of Deputy Director, Environmental Health and add one (1) position of Supervisor, Environmental Health. After review of the level of supervision required for the division, the department believes that the Supervisor position better meets the current and future needs of the department. In addition the department requests to add one (1) term position of Nutrition Specialist, Senior/Nutrition Specialist with a term date of June 30, 2014 in order to backfill for an extended long-term leave of absence. These changes will increase the total allocations in the department by one (1) limited-term position and have no fiscal impact on the County General Fund. PAGE 10 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 30,2013 Behavioral Health: The Behavioral Health Department is requesting to delete one (1) vacant position of Office Specialist, Senior/Office Specialist/Office Assistant; one (1) vacant position of Contracts Specialist and add one (1) position of Medical Records Technician, Senior/Medical Records Technician and one (1) position of Administrative Analyst, Senior/Administrative Analyst/Administrative Analyst, Associate. These changes will standardize the support staff positions in the clinics to Medical Records Technicians and will allow for higher level assignments and fiscal oversight in the preparation of outside contracts. The difference in costs associated with these changes is funded within the Department's FY 2013-14 budget. These changes will leave the total allocations in the department unchanged. Library: The Library requests to delete a fifty percent (50%) Library Assistant and add a fifty percent (50%) Library Assistant, Senior/Library Assistant position. This change will allow more flexibility when hiring. In addition the Library requests to delete two (2) vacant Library Assistant, Senior/Library Assistant positions and add one (1) position of Librarian.The costs associated with these changes are included in the Library's FY 2013-14 budget. These changes will decrease the total allocations in the department by one (1) position -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. 3.30* Resolution to Amend The Salary Ordinance for Unit Modifications - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance for many modifications to various bargaining units and their respective salary tables. Modifications include realigning certain classifications with like classifications, the creation of a Confidential Unit and the creation of a Probation Peace Officers' Management Unit. The modifications affect, and have been agreed to by, the following current bargaining units: Butte County Employees' Association (BCEA)-General, BCEA-Social Service Workers, Butte County Management Employees Association, Professional Employees' Association, Probation Peace Officers Association and the Non-Represented Unit. In relation to the creation of a Confidential Unit, the item also makes the necessary position allocation changes in the Administration, County Counsel, Human Resources, and Information Systems departments with no net change to total position allocations—action requested - ADOPT THE RESOLUTIONS (5) AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. 3.31* Resolution to Amend the Salary Ordinance for the Fiscal Year 2013-14 Budget - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance in accordance with the FY 2013-14 budget. All vacant position eliminations shall be effective July 30, 2013. All other changes shall be effective September 1, 2013 unless otherwise specified—action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PAGE 11 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 3.32* Govern mentJobs.com Inc. -The Department of Human Resources has an existing contract with Govern mentJobs.com, Inc. to provide NEOGOV Insight Edition, which is the County's current online job application, reporting, and tracking software. Human Resources requests to amend the contract to include the "Performance Evaluation" module, per attachment 2, Exhibit A, Scope of Work. The term for the module is August 1, 2013 to June 30, 2014 with the option to renew for the remainder of the contract term through June 30, 2015. This amendment increases the contract amount $29,402.33 to total $132,902.33. Funding for the Performance Evaluation module is included in the Human Resources Department's FY 2013-14 Budget — action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. INFORMATION 3.33* CDX Wireless - Demands on the Butte County Land Mobile Radio (LMR) system are SYSTEMS continuing to increase. As a result, the County has increased the radio infrastructure (Oaks, Bloomer Mountain and Forest Ranch locations) over the past several years. In order to fully utilize and grow the radio system to meet the demands from Public Safety Agencies/First Responders an assessment of the Butte County radio system needs to be done. The assessment will be completed by a certified LMR engineer/specialist with CDX Wireless. The scope of the contract includes production of a User Requirement Report, a System Assessment Report, an Alternatives and Recommendation Report, and a Technical Specification Report, which will be the basis for a future Request for Proposal (RFP). In addition, the contractor will provide support to the County during the RFP process. The term of the agreement is August 1, 2013 through March 31, 2014 with a maximum amount payable of $48,600 (department budget) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PROBATION 3.34* Employee Background Investigation Services Contracts - The Probation Department and Sheriff's Office coordinated and completed a competitive bid process for employee background investigation services. In reviewing the results, it was determined that multiple providers would be used in order to promote flexibility, timely and efficient processing, and reduce overload on a given provider, should background requests come in at a higher rate than a single provider could reasonably process quickly. Probation and the Sheriff's Office request the following contracts for background investigation services: 1) Backgrounds and More - with a contract term of July 1, 2013 through June 30, 2016. The contract maximums are $60,000 for Probation ($20,000 per year), and $75,000 for the Sheriff ($25,000 per year). The combined contract maximum for the life of the contract is $135,000; and 2) Stovall Associates - with a contract term of July 1, 2013 through June 30, 2016. The contract maximums are $60,000 for Probation ($20,000 per year), and $75,000 for the Sheriff ($25,000 per year). The combined contract maximum for the life of the contract is $135,000. Additionally, Probation would like to enter into a memorandum of understanding with the Sheriff for background investigation services to further expedite the lengthy background process. The term of the agreement is June 17, 2013 through June 30, 2014, with a maximum amount payable of $20,000 — action requested — 1) APPROVE AGREEMENTS (3) AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND 2) APPROVE BUDGET ADJUSTMENT. (4/5 vote required) PAGE 12 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 30,2013 3.35* Christina Wong - The Probation Department requests approval for a contract with Christina Wong, Licensed Clinical Social Worker, to provide counseling services, including assessment, treatment, counseling and case management, to at risk youth and families through Juvenile Hall. Funding will be provided by the Juvenile Justice Crime Prevention Act (JJCPA). The term of the contract is July 1, 2013 to June 30, 2014, and the maximum amount payable is $66,000 — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR- CONTROLLER. PUBLIC HEALTH 3.36* First 5 Children and Families Commission - Approval is requested for Amendment #5 to the grant agreement with the First 5 Commission for Oral Health Initiative Coordination. Under the grant, the Public Health Department will work to improve the oral health of children by providing presentations to young children, parents of young children, and expectant parents. The current term of the agreement is July 1, 2008 through June 30, 2013 with a maximum amount receivable of$125,671. Amendment#5 would add one (1) additional year to the term of the agreement and increase the maximum amount payable by $26,325 for FY 2013-14. The revised term of the agreement would be July 1, 2008 through June 30, 2014. The new maximum amount receivable would be$151,996 -action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.37* State Department of Public Health for the HIV/AIDS Surveillance Program - Approval is requested for an agreement with the California Department of Public Health to participate in the HIV/AIDS Surveillance Program. The program will provide precise and timely information necessary to identify ongoing patterns of infection and to measure the burden of the disease. The data collected in the surveillance program provides essential information to describe and monitor trends in infection.The term of the agreement is July 1, 2013 through June 30, 2016 with a maximum amount receivable of$109,284 ($36,428 per fiscal year) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.38* State Department of Public Health for the HIV Care Program - Approval is requested for an agreement with the California Department of Public Health to participate in the HIV Care Program. The program will provide health education and care and treatment services to HIV-positive individuals to help prevent the early onset of AIDS related symptoms. The term of the agreement is July 1, 2013 through March 31, 2014. The maximum amount receivable for the period is $85,994 (department budget utilizing Federal revenue) - action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.39* Tobacco Education Allocation Agreement for Fiscal Year 2013-14 - The California Department of Public Health has made available 100% State funding in the amount of $150,000 for the tobacco control education program. This funding will allow the department to continue to provide tobacco related education and prevention services to the community. The term of this funding agreement is July 1, 2013 through June 30, 2014 - action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 13 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 PUBLIC WORKS 3.40* SCS Engineers - Approval is requested for Amendment 3 to the contract with SCS Engineers for environmental monitoring services at the Neal Road Recycling and Waste Facility. Amendment 3 covers the following items: 1) SCS Engineers will design, provide plans and specifications, bid support, oversight and final construction report for the replacement of a lysimeter (monitoring well for soil pore water below the landfill but above the groundwater). The current lysimeter has failed and the Regional Water Quality Control Board has requested the County to replace it. The Public Works Department will be seeking bids for the construction of the the lysimeter in the near future; and 2) Increase Task 12 (construction oversight for two replacement ground water monitoring wells) for additional costs incurred during the construction of two replacement groundwater wells. The well installation contractor had difficulty drilling the wells which resulted in SCS' construction monitor needing to be on-site an additional 30 hours. Total requested amendment amount is $20,100, increasing the total contract amount to $373,720 (department budget) - action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE CHAIR TO SIGN SUBJECT TO REVIEW BY AUDITOR-CONTROLLER AND COUNTY COUNSEL. 3.41* Mutual Aid Agreement with City of Oroville -The City of Oroville and the County of Butte have assisted each other over the years with road maintenance. This has included maintaining roadway striping and traffic signals. Both parties now wish to expand the mutual aid to include all road maintenance assistance, including sealing and patching. The new agreement will replace two previous agreements - Striping Services dated November 4, 2008, and Signal Maintenance Services dated April 6, 2010. Since FY 2009- 10, reimbursements to City of Oroville for signal maintenance assistance has averaged approximately$1,000 per fiscal year. During the same time, reimbursements to County of Butte for signage and striping averaged approximately $5,000 per fiscal year — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY AUDITOR-CONTROLLER AND COUNTY COUNSEL. 3.42* St. Vincent DePaul Society - Mattress Recycling - For several years, the Neal Road Recycling and Waste Facility (Facility) has been successfully diverting mattresses/box springs into the recycling stream. The increased recycling efforts, estimated at 250 tons annually, provides for a better use of valuable remaining capacity at the Facility. The Facility has been utilizing the non-profit group, St. Vincent De Paul Society, to recycle the mattresses and box springs. On July 31, 2012, the Board of Supervisors approved a one year recycling services agreement with St. Vincent De Paul Society, and in February, the contract maximum was increased to $75,000 for FY 2012-13. Due to the success of this program, the Public Works Department wishes to extend the agreement through July 31, 2014 and increase the contract maximum by $75,000 for a total contract maximum of $150,000 (department budget) —action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO EXECUTE SUBJECT TO REVIEW BY AUDITOR-CONTROLLER AND COUNTY COUNSEL. PAGE 14 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 3.43* Sheriff Inmate Labor Program Renewal - For many years, the Sheriff Inmate Labor Program has been successfully utilized for brush clearing along roadways and solid waste debris cleanup at the Neal Road Recycling and Waste Facility. Under this program, Public Works funds one Butte County Correctional Deputy to supervise a work crew of ten inmates. With the size of the crew, this program has proven to be cost effective for general brush clearing and debris cleanup. The new three year Memorandum of Understanding (MOU) has been revised to reflect current reimbursement rates and has been included in the FY 2013-14 budget. The term of the MOU is July 1, 2013 through June 30, 2016—action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY AUDITOR-CONTROLLER AND COUNTY COUNSEL. SHERIFF- 3.44* U.S. Department of Justice - Organized Crime Drug Enforcement Task Force - The Butte CORONER County Sheriff's Office, Butte Interagency Narcotic Task Force (BINTF), applied to the U.S. Department of Justice (DOJ) for funds from the Organized Crime Drug Enforcement Task Force (OCDETF)for an overtime agreement. This agreement in the amount of$5,000 was awarded to BINTF. The funds are specifically to be used for overtime and are limited to cases that have been designated as OCDETF investigation cases. The agreement term is May 1, 2013 through September 30, 2013. Undersheriff Honea signed the agreement with DOJ. A portion of the $5,000 was expended in May and June 2013 for a total of $3,476, leaving a balance of $1,524 to be utilized between from July 1, 2013 through September 30, 2013 - action requested - RATIFY UNDERSHERIFF KORY HONEA'S SIGNATURE ON AGREEMENT; AND APPROVE BUDGET ADJUSTMENT. (4/5 vote required) 3.45* Contract for Pathological Services -The Sheriff contracts for back-up pathological services for the performance of autopsies to assist in Sheriff's Office investigation to determine the cause of death. In the event the county's primary pathologist Dr. Resk is unavailable, the Sheriff's Office transports bodies to the Yolo County Morgue in Woodland for a private contractor, Forensic Medical Group (FMG), to perform the autopsy. FMG is located in Fairfield thus the pathologist commute is minimal when meeting our service needs in Woodland. The Sheriff's Office pays FMG only when services are requested. The total contract price is a not-to-exceed amount of $65,000 (department budget) for a contract term of July 1, 2013 through June 30, 2016 — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 15 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 3.46* Contracts for Mortuary Services - As Butte County lacks a County morgue facility, the Sheriff's Office contracts for morgue services from the local county mortuaries. Five mortuaries provide the Sheriff's Office services of field body retrieval, body storage, body transport and space for autopsies performed by the county's primary pathologist. The Sheriff's Office previously maintained a five-year contract for morgue services and recently completed an inclusionary sourcing process offering a proposed contract for morgue services to each of the following eligible Butte County mortuaries: Brusie Funeral Home, Newton Bracewell Chico Funeral Homes, Paradise Chapel of the Pines, Ramsey Funeral Home, and Rose Chapel Mortuary. All mortuaries accepted the five-year contract for services with a term of July 1, 2013 through June 30, 2018.Total maximum contractual obligation over five years is $495,000 or $99,000 per year. Mortuaries serving the same county geographic areas are on a rotating on-call basis to cause equal business opportunity and service obligation for all mortuaries — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. OTHER 3.47* First 5 Children and Families Commission Fiscal Year 2011-12 Annual Audit and Annual DEPARTMENTS/ Report -The Butte County Children and Families Commission (BCCFC) hereby submits for AGENCIES Butte County Board of Supervisors information the FY 11-12 Annual Audit as per Ordinance 3555, section 2-100.70 (d). The Ordinance requires the Commission to submit its annual audit to the Board of Supervisors for information.The Commission held a public hearing and accepted the audit report in compliance with the Ordinance. The BCCFC also submits for information its FY 2011-12 Annual Report — action requested — ACCEPT FOR INFORMATION. 3.48* First 5 Children and Families Commission Fiscal Year 2013-14 Budgets -The BCCFC hereby submits its FY 2013-14 budgets adopted by the Commission - action requested - ACCEPT FOR INFORMATION. 3.49* Reappointments to the First 5 Butte County Children and Families Commission - Pursuant to Section 2.100.30 of Ordinance No. 3853, which established the BCCFC, the Board of Supervisors formally appoints members of the Commission. The BCCFC recommends the Board of Supervisors reappoint John Burghardt, Supervisor Maureen Kirk, Mark Lundberg, Sandra Machida, and Talia Scherquist to two-year terms ending June 30, 2015 — action requested—MAKE APPOINTMENTS. 4.00 REGULAR AGENDA 4.01* Boards, Commissions and Committees 1. Appointments to Listed Vacancies 2. Board Member/Committee Reports and Board Member Comments (Pursuant to CA State law,the Board is prohibited from taking action on any item not listed on the agenda.) PAGE 16 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 30,2013 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03* General Plan Follow-Up and Implementation by Director of Development Services. 4.04 Items Removed from the Consent Agenda for Board Consideration and Action. 4.05* County Medical Services Program Agreement for Federal Medicaid Funding - The County Medical Services Program (CMSP) Governing Board recently took action to assist CMSP counties in obtaining federal Medicaid funding for the cost of providing inpatient hospital services provided to certain county jail inmates. To qualify, a county inmate must be enrolled in a Low Income Health Program (LIHP), the services must be inpatient hospital services only, and the services must be provided by a community hospital that is off grounds of the county jail facility. The term of the proposed agreement between Butte County and the CMSP Governing Board is July 1, 2013 through December 31, 2013. The Director of the Department of Employment and Social Services (DESS) requests the Board of Supervisors to adopt a resolution approving agreement regarding certified public expenditures for County jail "patient inmates" by and between Butte County and the CMSP Governing Board, and authorize the Director of DESS to execute the contract and all actions necessary to enter into the contract on behalf of the County - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 5.00 PUBLIC HEARINGS AND TIMED ITEMS 9:30 A.M. 5.01* Timed Item - Presentation by the Sierra Nevada Conservancy on Proposition 84 Grant Projects-action requested -ACCEPT FOR INFORMATION. 9:45 A.M. 5.02* Public Hearings-Itemized Cost of Nuisance for the Following Properties- A. 5736 Via Pacana, Oroville, APN 078-140-007 (CE12-0215) - This property was abated by the County between January 17, 2013 and January 24, 2013, pursuant to the September 27, 2012 decision of the Nuisance Abatement Hearing Officer. The lien amount is $4,969.12 - action requested - 1) RESCIND PREVIOUS DECISION ON THE ITEMS LISTED THAT WERE HEARD ON JUNE 11, 2013 DUE TO A NOTICING ERROR TO THE PROPERTY OWNERS; AND 2) ORDER A LIEN AND IMPOSE A SPECIAL ASSESSMENT ON THE PROPERTY. B. 1642 Leta Lane, Oroville, APN 030-430-019 (CE11-0371) - This property was self- abated by the owner between October 17, 2012 and January 17, 2013, pursuant to the June 20, 2012 decision of the Nuisance Abatement Hearing Officer. The lien amount is $3,751.27 - action requested - 1) RESCIND PREVIOUS DECISION ON THE ITEMS LISTED THAT WERE HEARD ON JUNE 11, 2013 DUE TO A NOTICING ERROR TO THE PROPERTY OWNERS; AND 2) ORDER A LIEN AND IMPOSE A SPECIAL ASSESSMENT ON THE PROPERTY. (Development Services) PAGE 17 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 9:55 A.M. 5.03* Public Hearing - Ole Persson Application for Outdoor Festival License - RFD13-0016 (Shiner Festival) - Ole Persson has submitted an application for an Outdoor Festival License per Chapter 12, Article III. The festival (Shiner Festival) is scheduled to run from 3:00 p.m. to 11:30 p.m. on Friday, August 30, 2013 and Saturday, August 31, 2013. The festival proposes to have approximately 100 employees/volunteers, 50 musicians/artists, 11 vendors (22 staff) and 200 - 250 spectators per day. On-site camping is proposed. See staff report for more detail. Parking is proposed on site. The festival site will be on four parcels (APN 058-350-001, 002, 003 and 058-330-018), totaling approximately 77.5-acres. The parcels are located on the west side of Concow Road, directly across from Ishi Trail, at the Lake Concow Campground (12967 Concow Road). The Development Services Department has completed an environmental review of the application, completed a site visit, and determined that since no permanent structures will be built and only normal seasonal clearing of grass areas will occur, the project is categorically exempt, per Section 15304 (e) "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals, etc" from the California Environmental Quality Act. The festival application was circulated to affected County departments and other agencies for their comments and requirements - action requested — 1) FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(E) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; AND 2) APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL PERMIT SUBJECT TO THE CONDITIONS OF APPROVAL (EXHIBIT A OF STAFF REPORT). (Development Services) 10:00 A.M. 5:04* Timed Item - Bureau of Land Management (BLM) Briefing on the Butte Creek Bridge Replacement and Doe Mill Road Heavy Maintenance Project - The Bureau of Land Management(BLM) is proposing to replace the existing single lane bridge on Doe Mill Road where it crosses Butte Creek as well as perform heavy maintenance on approximately 3.9 miles of Doe Mill Road. Mr. Bill Kuntz who is the Program Lead for Engineering and Recreation from the Redding BLM office will brief the Board of Supervisors on the status and proposed time frame for the project. The BLM has prepared a briefing paper on the proposed project which is included in the staff report. This BLM briefing is part of the public outreach efforts to inform the Board and public on this proposed project — action requested -ACCEPT FOR INFORMATION. (Public Works) 6.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. RECESS Recess as the Butte County Board of Supervisors and convene as the Thompson Flat Cemetery District Board of Trustees. PAGE 18 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 THOMPSON FLAT CEMETERY DISTRICT BOARD OF TRUSTEES AGENDA JuLY 30, 2013 1.00 CALL TO ORDER—Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. 2.00 CONSENTAGENDA 2.01* Thompson Flat Cemetery District Financial Audit - In accordance with requirements of Section 26909 of the California Government Code, the Thompson Flat Cemetery District contracted with Robert A. Gustafson, CPA to perform a 3-year independent audit of the general-purpose financial statements of the District, as of and for the years ending June 30, 2010, 2011 and 2012. Mr. Gustafson expressed his opinion on these statements in the "Financial Statements with Auditor's Report," dated June 7, 2013. The results of this audit revealed no instances of noncompliance, deficiency or material weakness. The financial statements present fairly, in all material respects, the respective financial position of the District. This report was provided to the California State Controller's Office, per regulation. In addition, Mr. Gustafson provided a report to the District Board of Trustees in a letter dated June 7, 2013, regarding management's participation related to this audit in which he expressed finding no difficulties. The amount charged the District to perform this 3-year audit totaled $1,900. The next audit will be for the three years ending June 30, 2013, 2014 and 2015 and will be due to the State Controller's Office no later than June 30, 2016 - action requested -ACCEPT FOR INFORMATION. 2.02* Adoption of Fiscal Year 2013-14 Budget - On August 10, 1999, the Butte County Board of Supervisors became the Board of Trustees for the Thompson Flat Cemetery District. Daily cemetery business is conducted by the Director, General Services. Maintenance and cemetery operations are provided by the Gridley-Biggs Cemetery District through an operational agreement with the County. An expenditure budget in the amount of $10,411 has been prepared for FY 2013-14 covering operation and maintenance of the Thompson Flat Cemetery. A copy of the budget schedule for the District (Schedule 15), which also reflects past revenue and expenditure history, and the Provision for Reserves and Calculation of Fund Balances form are included in the staff report. A public hearing is not necessary to consider and adopt this budget — action requested - ADOPT THE FY 2013-14 BUDGET AND AUTHORIZE THE CHAIR TO SIGN THE STATEMENT OF PROVISION FOR RESERVES AND CALCULATION OF FUND BALANCES FORM. 3.00 REGULARAGENDA (No Items) 4.00 PUBLIC COMMENT(each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board is prohibited from taking action on any item not listed on the agenda ADJOURNMENT Adjourn as the Thompson Flat Cemetery District Board of Trustees and convene as the In- Home Supportive Services Public Authority Board. PAGE 19 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 30,2013 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA JuLY 30, 2013 1.00 CALL TO ORDER-Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. 2.00 CONSENTAGENDA 2.01* Adoption of Fiscal Year 2013-2014 Butte County In-Home Supportive Services Public Authority Administrative Budget - On February 12, 2002, the Butte County Board of Supervisors adopted Ordinance Number 3809 establishing the Butte County In-Home Supportive Services (IHSS) Public Authority. As a separate governmental entity, the IHSS Public Authority is required to approve its budget annually. Approval is requested for the Public Authority to adopt the budget for FY 2013-14. This administrative budget is being introduced in July 2013 rather than June 2013 because it relies on the revenue sources included as part of the County's FY 2013-14 Recommended Budget which was approved by the Board of Supervisors on June, 25, 2013. This approach is consistent with the budget process of previous years -action requested -ADOPT THE FISCAL YEAR 2013-14 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY ADMINISTRATIVE BUDGET. 3.00 REGULAR AGENDA (No Items) 4.00 PUBLIC COMMENT(each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board is prohibited from taking actions on any item not listed on the agenda. 5.00 CLOSEDSESSION (No Items) ADJOURNMENT Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. PAGE 20 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 30,2013 7.00 CLOSED SESSION 7.01 PUBLIC EMPLOYEE EMPLOYMENT, PERFORMANCE EVALUATIONS, INCLUDING: GOALS, PURSUANT TO GOVERNMENT CODE SECTION 54957: 1. AGRICULTURAL COMMISSIONER 2. BEHAVIORAL HEALTH DIRECTOR 3. CHIEF ADMINISTRATIVE OFFICER 4. CHIEF PROBATION OFFICER 5. CHILD SUPPORT SERVICES DIRECTOR 6. COUNTY COUNSEL 7. DEVELOPMENT SERVICES DIRECTOR 8. EMPLOYMENT AND SOCIAL SERVICES DIRECTOR 9. HUMAN RESOURCES DIRECTOR 10. INFORMATION SERVICES DIRECTOR 11. LIBRARY DIRECTOR 12. PUBLIC HEALTH DIRECTOR 13. PUBLIC WORKS DIRECTOR 14.WATER AND RESOURCE CONSERVATION DIRECTOR 7.02 ACTUAL LITIGATION PURSUANT TO GOV. CODE SECTION 54956.9(d)(1) -3 CASES 1. LAKE OROVILLE INTERVENTION (FERC PROJECT 2100); 2. SOLANO COUNTY WATER AGENCY v. CALIFORNIA DWR, SACRAMENTO SUPERIOR COURT CASE NO. 016338;AND 3. COUNTY OF BUTTE, COUNTY OF PLUMAS v. DEPARTMENT OF WATER RESOURCES, YOLO CO. SUP. CT CASE NO: CV09-1258. 7.03 INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(4) - US FOREST SERVICE/PLUMAS NATIONAL FOREST TRAVEL MANAGEMENT PLAN. 7.04 INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(4) - 8 POTENTIAL CASES. 7.05 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES& BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA, DSA- MANAGEMENT/SUPERVISORY UNIT, DSA-GENERAL UNIT, BCCOA-SUPERVISORY UNIT, BCCOA-GENERAL UNIT PAGE 21 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-JULY 30,2013 7.06 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8: PROPERTY: APN: 003-180-021 AGENCY NEGOTIATOR: GRANT HUNSICKER NEGOTIATING PARTY: EUNICE CALVERT-BANKS, STATE OFFICE OF COURT CONSTRUCTION AND MANAGEMENT NEGOTIATIONS: TERMS OF CONVEYANCE 7.07 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8: PROPERTY: IMPROVEMENTS APPURTENANT TO A PORTION OF APN: 031-040-039 AGENCY NEGOTIATOR: GRANT HUNSICKER NEGOTIATING PARTY: TIM TAYLOR, BUTTE COUNTY OFFICE OF EDUCATION NEGOTIATIONS: TERMS OF CONVEYANCE 7.08 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8: PROPERTY: APN: 16-220-093 AND 16-220-094 AGENCY NEGOTIATOR: GRANT HUNSICKER NEGOTIATING PARTY: CHICO OAKS REALTY NEGOTIATIONS: TERMS OF LEASE PAGE 22 July 30, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 30,2013 Information and Procedures Concerning the Agenda and Conduct of the Board of Supervisors Meetings Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob. Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries(please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act)are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been provided to the Board of Supervisors members to explain that item. Agenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following Meeting Order: order: 1. Consent Agenda:these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed,but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda,but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda,obtained at the County Administrative Office,or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administrative Office 25 County Center Drive,Suite 200,Oroville,CA 95965 530-538-7631 www.buttecounty.net/cob PAGE 23 July 30, 2013