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HomeMy WebLinkAboutA081313 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA August 13, 2013 �► 0 4 0 p 0 0 _ a I I IN County Supervisors Bill Connelly, District 1 Larry Wahl, District 2 Maureen Kirk, District 3 Steve Lambert, District 4 Doug Teeter, District 5 Paul Hahn, Chief Administrative Officer Bruce S. Alpert, County Counsel and Clerk of the Board BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-AUGUST 13,2013 Butte County Department Heads Agricultural Commissioner Richard Price Assessor* Fred Holland Auditor-Controller* Dave Houser Behavioral Health Director Anne Robin Chief Administrative Officer Paul Hahn Chief Probation Officer Steve Bordin Child Support Services Director Sharon A. Stone Clerk-Recorder-Registrar of Voters* Candace Grubbs County Counsel Bruce S. Alpert Development Services Director Tim Snellings District Attorney* Mike Ramsey Employment and Social Services Director Cathi Grams Farm, Home & 4-H Advisory Joseph Connell Fire Chief George Morris General Services Director Grant Hunsicker Human Resources Director Brian Ring Information Systems Director Robert Barnes Library Director Melanie Lightbody Public Health Director Cathy Raevsky Public Works Director Mike Crump Sheriff-Coroner* Jerry Smith Treasurer-Tax Collector* C. Linda Barnes Water and Resource Conservation Paul H. Gosselin * Elected Official PAGE 1 August 13, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-AUGUST 13,2013 1.00 9:00 A.M.-CALL TO ORDER 1.01 Call to Order - Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 1.02 Pledge of Allegiance to the Flag of the United States of America. 1.03 Observation of a Moment of Silence. 2.00 CORRECTIONS AND/OR CHANGES TO THE AGENDA. 3.00 CONSENTAGENDA BEHAVIORAL 3.01* Crestwood Behavioral Health, Inc. - Crestwood Behavioral Health, Inc. (Crestwood) HEALTH consists of skilled nursing facilities, mental health rehabilitation centers, and institutes for mental disease which provide behavioral intervention and psychological and social rehabilitation to consumers with mental disorders in secure residential settings. Approval is requested for an amendment to the agreement with Crestwood to provide additional services due to increased client placement. The term of this agreement will remain July 1, 2012 through June 30, 2013. The maximum financial obligation under this agreement shall not exceed $826,396.20. This is an increase of $57,541.20 (department budget utilizing realignment funds) — action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. 3.02* Star View Adolescent Center, Inc. - Star View Adolescent Center, Inc. (Star View) offers a multilevel program combining psychiatric crisis intervention, high-quality residential care, educational services, mental health treatment, and rehabilitation. Developed in 1996, in conjunction with Los Angeles County, Star View serves up to 56 severely emotionally disturbed youth between the ages of 12 and 17 years. In addition to serving Los Angeles County youth, Star View serves youth from across the state through contracts with multiple counties. Approval is requested for an agreement with Star View to provide specialty mental health services in addition to psychiatric health facility services.The term of this agreement is June 20, 2013 through June 30, 2014.This agreement is replacing the Interim Agreement, which has been in place between Behavioral Health and Star View since June 20, 2013. The maximum financial obligation under this agreement shall not exceed $53,298.87 (department budget utilizing Federal Medi-Cal revenue) - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. BOARD OF 3.03* Appointment to Durham Mosquito Abatement District - Supervisor Lambert nominates SUPERVISORS David Jessen to fill a vacated Trustee position. The term will end December 31, 2013 - action requested - MAKE APPOINTMENT. PAGE 2 August 13, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-AUGUST 13,2013 3.04* Appointment to Kimshew Cemetery District-Supervisor Teeter nominates Alfred Howard to fill a vacated Trustee position. The term will end July 1, 2016 - action requested - MAKE APPOINTMENT. CHIEF 3.05* Request to Amend 2013 Board of Supervisors Regular Meeting Calendar - Submitted for ADMINISTRATIVE consideration IS an amended 2013 Board of Supervisors regular meeting calendar. OFFICE Pursuant to Butte County Code Section 2-13, regular Board meetings are normally held the second and fourth Tuesday of each month. The Code does allow the Board to alter that schedule by a majority vote. Due to scheduling conflicts in the month of December 2013, approval is requested for the following changes to the Board of Supervisors regular meeting calendar: 1) reschedule the December 3, 2013 meeting to December 10, 2013; and 2) cancel the December 17, 2013 meeting. A copy of the proposed meeting calendar is included in the staff report. If additional meetings are required, the Board's calendar can be amended or a special meeting can be ordered - action requested - APPROVE REQUESTED AMENDMENTS TO THE 2013 BOARD OF SUPERVISORS MEETING CALENDAR. EMPLOYMENT 3.06* Medi-Cal Data Privacy and Security Agreement with the California Department of Health AND SOCIAL Care Services (DHCS) - The DHCS has undertaken a state-wide effort to update Medi-Cal SERVICES Privacy and Security Agreements. This agreement covers Butte County Department of Employment and Social Services (DESS) workers that assist in the administration of the MediCal program. The agreement requires that any access, use or disclosure of Medi-Cal personally identifiable information be in accordance with Welfare and Institutions Code Section 14100.2 and 42 Code of Federal Regulations Section 431.300 et. seq., or as required by law. DHCS receives federal funding to administer the Medi-Cal program. DHCS provides funding to counties in exchange for counties' assistance in administering the Medi-Cal program. The Director of DESS requests the Board of Supervisors to approve the updated Medi-Cal Data Privacy and Security Agreement between the DESS and the DHCS - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. GENERAL 3.07* Gridley Veterans Memorial Hall Committee - The Gridley Veterans Memorial Hall SERVICES Committee on behalf of the Veterans Organizations and the Citizen Veterans using the Gridley Veterans Memorial Hall, submit the following nominations for appointment to serve on the Gridley Veterans Memorial Hall Committee for the term ending June 30, 2014: American Legion South Butte Post 201 -Owen R. Stiles, Delegate; Citizen Veteran - George Nichols, Delegate; and Frank L. Bartolomucci, Delgate - action requested - APPOINT NOMINEES TO TERMS ENDING JUNE 30, 2014. HUMAN 3.08* Managed Health Network (MHN) Butte County Employee Assistance Program (EAP) -The RESOURCES Managed Health Network(MHN) is the provider of the Butte County Employee Assistance Program, which has established a network of professional providers to render services for the benefit of Butte County employees and their dependents. The MHN has requested, through an amendment to the existing contract, term language (Section V) be updated to reflect a term of July 1, 2013 through June 30, 2014. All other provisions of the agreement shall remain the same - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. PAGE 3 August 13, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—AUGUST 13,2013 3.09* Resolution to Amend The Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance.These changes will increase the total allocations in the County by 3 positions until departmental recruitments are conducted in Behavioral Health at which time 3 vacant positions will be deleted at a future Board meeting.The following are the sections to be amended: Employment & Social Services (DESS): DESS is requesting to delete 2 vacant positions of Legal Office Specialist, Senior/Legal Office Specialist and 1 vacant position of Account Clerk, Senior/Account Clerk. These changes will decrease the total allocations in the department by 3 positions and have no fiscal impact on the County General Fund. Human Resources: The Human Resources Department is requesting to add the classification of Public Health Epidemiologist to Section 57, Reference I of the Salary Ordinance entitled, "Professional Employees' Unit". The salary range shall be set at Range 60 ($2,411.66-$3,231.86 bi-weekly). This classification will be utilized in the Public Health Department. The classification was agreed to by the County and the applicable employee association. Public Health: Concurrent with the Human Resources request above, the Public Health Department is requesting to add one position of Public Health Epidemiologist.This position is necessary for the accreditation process in the department. This change will increase the total allocations in the department by 1 position, has no impact on the General Fund and is included in the fiscal Year (FY) 2013-14 budget. Behavioral Health: The Behavioral Health Department is requesting to add four (4) positions of Supervisor, Administrative Analyst. Once a departmental recruitment is conducted and successful candidates are chosen, the department will submit a request at a future Board meeting to eliminate 3 vacated positions, thus increasing the total allocations in the department by 1 position. This change will allow for standardization and greater flexibility of supervisory assignments within the department. This change will have no fiscal impact on the County General Fund. In addition the department is requesting to add 1 term position of Behavioral Health Clinician 11/1 to end June 30, 2014. This position is being created to backfill for a long term leave of absence. This change will increase the total allocations in the department by 1 position and have no fiscal impact on the County General Fund. Public Works: The Public Works Department is requesting to flexibly staff 1 position of Information Systems Analyst, Senior/Information System Analyst/Information Systems Analyst, Associate to Information Systems Analyst, Principal/Information Systems Analyst, Senior/Information Systems Analyst/Information Systems Analyst, Associate. In addition the department requests to flexibly staff 1 position of Administrative Analyst/Administrative Analyst, Associate to Administrative Analyst, Senior/Administrative Analyst/Administrative Analyst, Associate. These changes will allow the department greater flexibility for staffing in the organization and will leave the total allocations in the department unchanged. Any costs associated with these changes were included in department's approved FY 2013-14 budget — action requested - ADOPT THE RESOLUTION AMENDING THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. PAGE 4 August 13, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—AUGUST 13,2013 PUBLIC WORKs 3.10* Roe Subdivision, Final Map - The Roe Subdivision, APN 016-220-074, is located at 1334 Moonlight Court, approximately 1,900 feet east of Cohasset Road, north and east of Chico. The Tentative Map for the project was conditionally approved on October 25, 2012 to divide a 70.3 acre parcel into two parcels: one at +/- 30 acres and another at +/-40 acres. The developer has complied with all the Conditions of Approval for the project, and therefore the final map is ready for the Board's approval prior to recording. A reduced copy of the proposed final map is included the staff report - action requested - APPROVE THE FINAL MAP AND AUTHORIZE THE CLERK OF THE BOARD TO SIGN. 3.11* Contract Change Order No. 2 and Notice of Completion for Construction of Module 4, Phase E at the Neal Road Recycling and Waste Facility - In October of 2012, R&R Horn Contractor, Inc. of Chico, CA was awarded the construction of Module 4, Phase E contract in the amount of $720,824. In general, the contract consisted of preparing the existing slopes for liner placement, furnishing and installing liner components, removing and installing minor drainage facilities, and placing operations layer soil within the limits of Module 4, Phase E. All contract work has been completed. Contract Change Order No. 2 (CCO #2) compensates the contractor for extra work that was performed during construction that was not part of the original contract. Specifically, it provides an adjustment of compensation for changing a drainage pipe size from 30" diameter corrugated metal pipe to 36" diameter corrugated metal pipe. CCO #2 also increases and decreases the contract items at the contract unit prices to reflect the amounts actually used during construction.The fiscal impact is a decrease in compensation to the contractor of $20,590.78 — action requested — 1) APPROVE CONTRACT CHANGE ORDER NO. 2 AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ACCEPT THE CONTRACT WORK AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION AND AUTHORIZE THE RECORDING OF THE NOTICE OF COMPLETION. 3.12* Amendment No.4 to the Agreement with Lumos & Associates for the Design and Management of the Concow Area Infrastructure Improvement Project - In 2011, Butte County was awarded a Disaster Recovery Initiative Grant for the Concow area through the Community Development Block Grant (CDGB) program. A portion of this grant will provide for repair and safety enhancement to the public right-of-way allowing for safer ingress and egress in the event of further disasters. At the January 24, 2012 Board of Supervisors meeting, a contract for the design of this infrastructure improvement project was awarded to Lumos & Associates in an amount not-to-exceed $293,310. Amendment 1, approved by the Board at the May 22, 2012 meeting, added $20,500 to the not-to-exceed price that incorporated additional work identified during a field review of the site. Amendment 2, adding an additional billing rate, was approved by the department as a no-cost change to the existing contract. Amendment 3, compensating the consultant for additional environmental work required by the State Department of Housing and Community Development, (HCD) in the amount of $9,580 was approved on May 21, 2013. HCD has identified additional terms and conditions required for CDBG contracts that the County needs to include in the contract with Lumos & Associates. These additional terms and conditions are a no-cost change to the existing contract — action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. PAGE 5 August 13, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—AUGUST 13,2013 SHERIFF- 3.13* Jose Diaz -The Sheriff's Office recently completed a Request for Proposal (RFP) process for CORONER cosmetology/barber services for persons incarcerated in the Butte County Jail. Two responses were received, and a selection panel chose Jose Diaz to continue providing these services. Mr. Diaz will conduct weekly haircuts and trims, within the jail facility, for $15 per haircut. Inmates with funds will pay for their own haircuts. Services for any inmates who have been deemed indigent will be paid through the inmate welfare fund. The term of the proposed contract is August 1, 2013 through July 31, 2016 with a maximum amount payable of $45,000 or $15,000 per year - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.14* Surplus of Search & Rescue Equipment -On January 25, 2000,the Board of Supervisors, on behalf of the Butte County Sheriff's Office, accepted two snowmobiles and a trailer from Butte County Search & Rescue unit (S&R). It is customary for the S&R unit to purchase equipment with S&R funds and then donate the equipment to the Sheriff's Office to insure and maintain. At the end of the equipment's useful life, the equipment is transferred back to the S&R as surplus equipment for the S&R. It is S&R's intention to sell the equipment and use the proceeds to purchase new snowmobiles and a trailer. The equipment requested to be declared surplus and transferred back to Butte County S&R is detailed in the staff report -action requested -SURPLUS TWO SNOWMOBILES AND A TRAILER TO THE BUTTE COUNTY SEARCH & RESCUE UNIT. 3.15* State of California -Thermalito Afterbay Boating Enforcement Program -The Butte County Sheriff's Office is requesting Board of Supervisor's approval to continue negotiations with the State of California, Department of Water Resources (DWR) for continued funding for the Thermalito Afterbay Boating Enforcement Program. The program is a year-round program and funds two full-time uniformed deputy sheriffs providing law enforcement services to recreationalists utilizing the Thermalito Afterbay. In addition to law enforcement personnel, the funding provides support costs, off-setting building lease funds, fuel, office supplies, equipment, and vessel maintenance. The Department of Water Resources requests a Minute Order prior to the agreement being finalized by the State. Current negotiation is to amend the agreement, for an additional amount of $292,641 for a two-year total of $566,202 — action requested - APPROVE THE SHERIFF'S OFFICE IN NEGOTIATING AN AGREEMENT WITH THE STATE OF CALIFORNIA, DEPARTMENT OF WATER RESOURCES IN THE AMOUNT OF$566,202. 3.16* Federal Equitable Sharing Agreement and Certification (Sheriff & District Attorney) - The Offices of the Butte County Sheriff and District Attorney participate in the Federal Equitable Sharing Program and each official is required to submit a Federal Annual Certification Report to the U.S. Department of Justice. Additionally,the District Attorney is compelled to send a report to the U.S. Department of Treasury. The report for FY 2012-13 which is included in staff report summarizes program activities which resulted in distribution of the case forfeitures to local agencies — action requested - APPROVE THE TWO CERTIFICATION REPORTS AS SUBMITTED BY THE SHERIFF AND DISTRICT ATTORNEY AND AUTHORIZE THE CHAIR TO SIGN. PAGE 6 August 13, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—AUGUST 13,2013 3.17* Resolution Recognizing 20 Years of Sheriff STARS - The Sheriff's Team of Active Retired Seniors (STARS) turned twenty. The first STARS academy graduated sixteen members on March 26, 1993. Today, the Sheriff's Office boasts a team of over 80 STARS as they assist the community with Neighborhood Watch, collection and purging of evidence, traffic control, emergency response, crime prevention activities and other miscellaneous duties too numerous to list. The STARS allow the paid staff to focus on other tasks maximizing the efficiency of deployment. Since 1993, there have been 449 volunteers to this great organization and STARS members have patrolled 1,579,551 miles in Butte County. Since the department began tracking statistics in 2000, STARS volunteers have worked 689,441 hours, which translates to $17 million worth of free labor for the County - action requested -ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN. WATER AND 3.18* Contract Amendment with California Department of Water Resources (DWR) Amending RESOURCE Table A Water Amount for 2010 and 2011 - Butte County has a water supply contract CONSERVATION (WSC) with the DWR wherein the County receives Table A water allocation through the State Water Project. The WSC has been periodically amended since its inception when Oroville Dam was built, allowing the County to take and pay for less water than allocated under Table A. Under the original WSC, the County's annual amount of Table A water is 27,500 acre feet. Beginning in 2008, the DWR required the County to pay for the entire 27,500 acre feet, whether or not the County used the entire allocation. Through negotiations, the DWR has agreed to retroactively lower the County's Table A amount for the years 2010 and 2011 and issue a credit for these two years. This contract amendment will provide the legal means for the DWR to process and award the credit to the County for 2010 and 2011. The amendment will offset the costs associated with the purchase of the Table A water amount for years 2010 and 2011 for a net credit to Butte County of up to $2,004,581 -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR- CONTROLLER. OTHER 3.19* Butte County Resolution Recognizing CASA(Court Appointed Special Advocate) Superhero DEPARTMENTS Run on September 21, 2013—action requested—ADOPT RESOLUTION AND AUTHORIZE ORAGENCIES THE CHAIR TO SIGN. 4.00 REGULAR AGENDA 4.01* Boards, Commissions and Committees 1. Appointments to Listed Vacancies 2. Board Member/Committee Reports and Board Member Comments (Pursuant to CA State law,the Board is prohibited from taking action on any item not listed on the agenda.) 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03* General Plan Follow-Up and Implementation by Director of Development Services. PAGE 7 August 13, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-AUGUST 13,2013 4.04 Items Removed from the Consent Agenda for Board Consideration and Action. 4.05* PERS Post-Retirement Employment Exemption - The California Public Employees' (PERS) Pension Reform Act of 2013 requires newly retired persons to "sit out" for at least 180 days before returning to work for an employer in the same retirement system which they receive a retirement allowance and provides an exemption to this rule with governing body approval in a properly noticed public meeting on a regular agenda calendar (Section 7522.56(f)(1) Government Code). The department has one Administrative Assistant, Senior position that is responsible for all of the department's administrative functions (billing, personnel, etc), web administration, Water Commission and other advisory committee meeting administration, scheduling and other duties. The position is responsible for some of the department's highly visible and mission critical functions. The incumbent in the position will retire effective August 30, 2013. A candidate has been hired to fill the position. Although the position has been filled, there is a critical need to have the retiree available for short-term, intermittent periods to assist the new hire on critical aspects of the position. The department anticipates utilizing this exemption sparingly and on an as- needed-basis to assist with providing assistance on specific job related procedures to advance the new hire's transition and during an absence. The most critical period for assistance from the retiree is over the next 180 days. Given unique subject matter expertise, the retiree is the only person capable meeting this critical need. Having the ability to draw upon the expertise of the retiree during the new hire's transition period will assure Departmental program continuity and success. The Director of Human Resources has reviewed the facts and concurs that the request is consistent with the exemption outlined in Government Code Section 7522.56(f)(1) and supports this request — action requested - APPROVE PERS POST-RETIREMENT EXEMPTION PURSUANT TO SECTION 7522.56 GOVERNMENT CODE. (Water and Resource Conservation) 4.06* Resolution of Intent to Establish County of Butte Community Facilities District No. 2013-1 (Clean Energy Program) - Property Assessed Clean Energy (PACE) financing is a vehicle which provides cities and counties with the power to levy assessments on the county property tax bill for financing the installation of renewable energy and energy and water efficiency improvements that are permanently affixed to the property. PACE programs are typically operated by a third party administrator. During the March 26, 2013 Board of Supervisors meeting, the Board requested staff work on the necessary approval documents to operate a PACE program in the County to be administered by Ygrene Energy Fund. The Ygrene PACE program is based on the Mello-Roos Community Facilities Act as amended by Senate Bill 555 (2011), enabling the financing of energy efficiency, renewable energy generation, and water conservation measures through a Mello-Roos District. The first step in creating such a PACE program through SB 555 is the adoption of a Resolution of Intention to establish a program and a Community Facilities District and levy special taxes therein to finance clean energy improvements - action requested - 1) APPROVE AGREEMENT WITH YGRENE AND AUTHORIZE CHAIR TO SIGN; 2) APPROVE LETTER AGREEMENT WITH ORRICK, HERRINGTON & SUTCLIFF, LLP AND AUTHORIZE CHAIR TO SIGN; AND 3) ADOPT A RESOLUTION OF INTENTION AND AUTHORIZE THE CHAIR TO SIGN; 4) SCHEDULE PUBLIC HEARING TO BE HELD ON SEPTEMBER 24, 2013 AT 9:30 A.M. AND DIRECT CLERK OF THE BOARD TO PUBLISH NOTICE OF PUBLIC HEARING. (Administration) PAGE 8 August 13, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA-AUGUST 13,2013 5.00 PUBLIC HEARINGS AND TIMED ITEMS(No ITEMS) 6.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 7.00 CLOSED SESSION 7.01 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES& BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA, DSA- MANAGEMENT/SUPERVISORY UNIT, DSA-GENERAL UNIT, BCCOA-SUPERVISORY UNIT, BCCOA-GENERAL UNIT 7.02 PUBLIC EMPLOYEE EMPLOYMENT, PERFORMANCE EVALUATIONS, INCLUDING: GOALS, PURSUANT TO GOVERNMENT CODE SECTION 54957: 1. AGRICULTURAL COMMISSIONER 2. BEHAVIORAL HEALTH DIRECTOR 3. CHIEF ADMINISTRATIVE OFFICER 4. CHIEF PROBATION OFFICER 5. CHILD SUPPORT SERVICES DIRECTOR 6. COUNTY COUNSEL 7. DEVELOPMENT SERVICES DIRECTOR 8. EMPLOYMENT AND SOCIAL SERVICES DIRECTOR 9. HUMAN RESOURCES DIRECTOR 10. INFORMATION SERVICES DIRECTOR 11. LIBRARY DIRECTOR 12. PUBLIC HEALTH DIRECTOR 13. PUBLIC WORKS DIRECTOR 14. WATER AND RESOURCE CONSERVATION DIRECTOR PAGE 9 August 13, 2013 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—AUGUST 13,2013 Information and Procedures Concerning the Agenda and Conduct of the Board of Supervisors Meetings Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob. Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act)are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been provided to the Board of Supervisors members to explain that item. Agenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following Meeting Order: order: 1. Consent Agenda:these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed,but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda,but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda,obtained at the County Administrative Office,or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administrative Office 25 County Center Drive,Suite 200,Oroville,CA 95965 530-538-7631 www.buttecounty.net/cob PAGE 10 August 13, 2013