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HomeMy WebLinkAboutA081319SHARI MCCRACKEN CHIEF ADMINISTRATIVE OFFICER & CLERK OF THE BOARD 1. CALL TO ORDER BUTTE COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA AUGUST 13, 2019 9:00 Ann MEETING LOCATION BOARD OF SUPERVISORS CHAMBERS 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 Pledge of Allegiance Observation of a Moment of Silence 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA MEMBERS OF THE BOARD STEVE LAMBERT, CHAIR, DISTRICT 4 BILL CONNELLY, DISTRICT 1 DEBRA LUCERO, DISTRICT 2 TAW RITTER, DISTRICT 3 DOUG TEETER, VICE CHAIR, DISTRICT 5 BRUCE ALPERT, COUNTY COUNSEL 3.01 Agreement with BCH Heritage Oaks Hospital, Inc. for Inpatient Hospitalization Services - BHC Heritage Oaks Hospital, Inc. operates a licensed 125 -bed acute psychiatric hospital in Sacramento. This psychiatric health facility provides psychiatric treatment, rapid stabilization, and coordinated discharge planning that encourages wellness and recovery with support from community based services. This psychiatric health facility provides diagnostic assessment of mental health status, stabilization and maintenance of the mental health condition, improvement of patient's functioning ability and transitional planning with referrals to an appropriate post -hospitalization setting for clients referred by the Department of Behavioral Health. This agreement is not specifically measured in terms of number of clients served, as the length of stay varies based on each client's specific needs. The State mandates contracting with managed care hospitals based on a county's historical utilization. The Department began drafting the managed care hospital agreements in May but must wait for "host counties" (counties in which the hospitals operate) to negotiate their rates with the hospitals for the new fiscal year. Once negotiated, their contract must be fully executed by their respective governing boards. The State is notified by the host counties of the contracted rates, and all other counties who contract with the hospitals utilize those rates per the direction of the State. Due to these requirements, agreements with managed care hospitals are typically approved later in the fiscal year. The Department anticipates admission of approximately 70 individuals each fiscal year under this agreement. The Department recommends entering into an agreement with BCH Heritage Oaks Hospital, Inc. for inpatient hospitalization services. The term of the contract is July 1, 2019 through June 30, 2021, not -to -exceed $700,000—action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — AUGUST 13, 2019 3.02 Contract with National CineMedia, LLC for Opioid Prevention and Education In -Theater Commercials and Digital Advertising - The Department of Health Care Services (DHCS) awarded the Department of Behavioral Health grant funding through the Strategic Prevention Frameworks (SPF) Partnerships for Success (PFS) project, which funds opioid prevention education. The overall goal of the SPF PFS project is to provide a comprehensive evidence -based approach in opioid prevention and education among persons aged 12 to 25. Through a revenue agreement between DHCS and the Department, DHCS identified companies the Department must use to fulfill the tasks under the SPF PFS project. National CineMedia, LLC is one of those agencies and will provide in -theater commercials and digital device advertising services for the PFS participant counties and surrounding geographical areas. The goal for the program is to provide outreach and education to the public on the harmful effects of opioid misuse. The contract provides for 109,920 advertising spots, as well as advertising on digital devices which includes smart phones, tablets, laptops, and home computers. The Department recommends entering into a contract with National CineMedia, LLC for opioid prevention and education in - theater commercials and digital advertising on behalf of multiple Northern California counties. The term of the contract is date -of -execution through September 29, 2019, not -to -exceed $104,961 — action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.03 Resolution Recognizing August 2019 as Child Support Awareness Month - Children who are supported by their parents are more likely to perform better in school, have improved emotional development, and a stable home life. Governor Newsom has shown his support for this important cause by issuing a letter celebrating August as Child Support Awareness Month. To help celebrate, the Department of Child Support Services is recommending that the Board of Supervisors adopt a resolution recognizing August 2019 as Child Support Awareness Month in Butte County. The resolution encourages parents to come in to the Department and work with staff to modify current orders if needed, get licenses released, establish a repayment plan, or determine if they qualify for a compromise of an overdue balance — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Child Support Services) 3.04 Approval of Minutes for Board of Supervisors Meeting - Submitted for approval are the minutes for the July 23, 2019, Board of Supervisors Regular Meeting — action requested - APPROVE THE JULY 23, 2019, BOARD OF SUPERVISORS REGULAR MEETING MINUTES AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.05 Amendment to the 2019 Board of Supervisors Regular Meeting Calendar (2019 Meeting Calendar) -At the September 25, 2018, Board of Supervisors Regular Meeting, the Board adopted its 2019 Meeting Calendar. Since adoption, the California State Association of Counties (CSAC) announced that its annual conference will be held December 3, 2019 through December 6, 2019. Typically, the Board does not schedule meetings during the CSAC annual conference so that Board Members can attend. Currently, the County is facing three separate emergency disaster declarations (the 2018 Camp Fire, the 2019 February Storms, and the 2019 Public Safety Power Shutoffs), two of which must be reviewed by the Board every 30 days to determine the need for continuing the local emergency, pursuant to State law. In accordance with the 2019 Meeting Calendar, and in order to meet the requirement of reviewing the need to continue the local emergency declarations every 30 days, staff recommends the Board amend the 2019 Meeting Calendar to add a second meeting in November, on November 19, 2019, and cancel the December 3, 2019 Board Meeting — action requested - ADOPT AMENDED 2019 BOARD OF SUPERVISORS REGULAR MEETING CALENDAR. (County Administration) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 3.06 Budget Adjustment - Federal Fiscal Year 2017 (FFY17) Homeland Security Grant Program (HSGP) The Board of Supervisors authorized the Emergency Services Officer to apply for funding under the FFY17 HSGP. The grant specifies that an Anti -Terrorism Approval Body (Approval Authority) will determine the best use of funds. The Approval Authority consists of the Public Health Officer, County Fire Chief, County Sheriff, a Municipal Fire Chief, and a Chief of Police. All grant funds were not expended in the County fiscal year (FY) 2018-19 and $221,777 needs to be re -budgeted in FY 2019-20 for the following purposes: $109 Community Outreach for Access and Functional Needs Population $16,000 Countywide training $20,000 Oroville Police Department Security Fencing $20,200 Paradise Police Department Door Security and Security Cameras $14,281 Grant Management and Administration Capital Assets $56,800 Sheriff's Office Security Upgrade (key card readers) $44,387 Portable Communications System for emergency response $50,000 Fire Compressor Cascade System Action requested — 1) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); AND 2) APPROVE CAPITAL ASSET PURCHASES (3). (County Administration) 3.07 Budget Adiustment - Federal Fiscal Year 2018 (FFY18) Homeland Securitv Grant Program (HSGP The Board of Supervisors authorized the Emergency Services Officer to apply for funding under the FFY18 HSGP on November 6, 2018. The grant specifies that an Anti -Terrorism Approval Body (Approval Authority) will determine the best use of funds. The Approval Authority consists of the Public Health Officer, County Fire Chief, County Sheriff, a Municipal Fire Chief, and a Chief of Police. All grant funds were not expended in the prior year; and $281,367 needs to be re - budgeted in FY 2019-20 for the following purposes: $7,400 Security camera upgrade for Gridley Police Department $41,791 Portable radios for Chico Fire Department $48,000 Portable radios for Chico Police Department $19,600 Ballistic shields, helmets and thermal imaging monoculars for Paradise Police Department $15,027 Grant Management and Administration $49,075 Automated Vehicle Locators for Gridley Fire and Paradise Fire Capital Assets $41,791 Portable radios for Butte County Fire Department $16,000 Portable Communications System for emergency response $42,683 CAD to CAD connection between CAL FIRE and Chico Fire Department Action requested — 1) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); AND 2) APPROVE CAPITAL ASSET PURCHASES (3). (County Administration) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 3.08 Continuation of Local Disaster Proclamation Due to the February 2019 Storms - A local emergency presently exists in Butte County due to the February 2019 Storms in accordance with the proclamation made by the Chief Administrative Officer on February 28, 2019 and reaffirmed and ratified by the Board of Supervisors on March 5, 2019. The local disaster proclamation enables the County to obtain State and federal dollars to help with the recovery. The local emergency resulting from conditions of the February 2019 Storms is still in effect. State law requires that the Board review the need for continuing the local emergency every 30 days. At this point, the final duration of the emergency has not yet been determined — action requested — 1) CONFIRM THE NEED FOR CONTINUING THE PROCLAMATION OF FEBRUARY 2019 STORMS EMERGENCY; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.09 Continuation of Local Disaster Proclamation Due to the June 2019 Public Safety Power Shutoff PSPS - A local emergency presently exists in Butte County due to the June 2019 PSPS in accordance with the proclamation made by the Chief Administrative Officer on June 8, 2019 and reaffirmed and ratified by the Board of Supervisors on June 11, 2019. The local emergency resulting from conditions of the June 2019 PSPS is still in effect. State law requires that the Board review the need for continuing the local emergency every 30 days. At this point, the final duration of the emergency has not yet been determined — action requested — 1) CONFIRM THE NEED FOR CONTINUING THE PROCLAMATION OF JUNE 2019 PSPS EMERGENCY; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.10 Contract Amendment with Granicus, LLC (Granicus) for Public Meeting Management Software Since 2011, the County has contracted with Granicus for a variety of public meeting management services which have included agenda management tools, minute management, as well as live and archived web -streaming video of the County's Board of Supervisors meetings. In 2018, the Planning Commission and the Water Commission began utilizing Granicus for broadcasting meetings, in addition to posting agendas and meeting minutes online. Granicus has increased government transparency and accessibility to the public by allowing the public to access agendas, supporting documents, meeting minutes, and the ability to view live or prior meetings online, as well as promote civic engagement by allowing the public to submit public comment online prior to a meeting. County Administration recommends amending the contract with Granicus to extend the term of the contract by three years through July 31, 2022, and increase the maximum payable amount by $104,457, not -to -exceed $165,803 ($32,941.64 for FY 2019-20; $34,766.05 for FY 2020-21; and $37,199.68 for FY 2021-22) — action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.11 Budget Adiustment for ADDrooriation of Rebuild Incentive Grant Funds for FY 2019-20 - The Board of Supervisors approved two multi-year grant agreements in FY 2018-19, which both provide funding for the Camp Fire Rebuild Incentive program. The North Valley Community Foundation (NVCF) awarded the County $500,000 and the Golden State Financial Authority (GSFA) provided the County $250,000. The grants were budgeted in FY 2018-19, but not re - budgeted for FY 2019-20. The Department of Development Services recommends the Board approve the budget adjustment to appropriate the balance of the grants funds for FY 2019-20. The NVCF grant has $479,420 remaining and the GSFA grant has the full amount of $250,000 remaining — action requested - APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Development Services) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 3.12 Resolution and Agreement with California Department of Forestry and Fire Protection Services for Fire Protection Services - The County enters into a cooperative agreement annually with the California Department of Forestry and Fire Protection to staff the Butte County Fire Department, which provides fire protection services in the unincorporated areas of Butte County. The County has had a cooperative agreement with CAL FIRE since 1931. The term of the agreement is July 1, 2019 through June 30, 2020 with a maximum payable amount of $16,463,702. Appropriation in the FY 2019-20 budget for the agreement is $14,344,030. The County worked with its legislative delegation to secure $2,000,000 in relief for the full agreement amount. The County is currently in discussions with CAL FIRE to determine the most appropriate mechanism to apply the relief funds. The cooperative agreement provides efficient, effective emergency services that takes advantage of economies of scale — action requested — 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Fire) 3.13 Notice of Cessation of Contract with McCarthy Building Companies for Design - Build Services for the Jail Expansion and Evidence Storage Building and Morgue Projects - On August 28, 2018, the Board of Supervisors awarded two contracts to McCarthy Building Companies. The first, with a not -to -exceed cost of $33 million, was for design -build services for the Senate Bill 863 Jail Expansion Project. The second, with a not -to -exceed cost of $6.6 million, was for the Evidence Storage Building and Morgue Project. Subsequent to the Camp Fire incident causing significant increases in labor costs, McCarthy Building Companies determined that the Jail Expansion Project requires an additional $12 million to complete, and the Evidence Storage Building and Morgue Project requires an additional $4 million for completion. On June 21, 2019, the County and McCarthy Building Companies agreed to mutually terminate the balance of work for both contracts. The Department of General Services recommends that the Board of Supervisors accept the mutual terminations and direct the Department to record a Notice of Cessation for each of the contracts — action requested — 1) ACCEPT THE WORK ON BOTH PROJECTS AS MUTUALLY TERMINATED; AND 2) DIRECT STAFF TO RECORD AN EXECUTED NOTICE OF CESSATION FOR EACH CONTRACT. (General Services) 3.14 Budget Adjustment for Climate Controls to Oroville Warehouse for the Department of Public Health - The Department of Public Health retains supplies commonly required during disaster support efforts. Many of the supplies deteriorate rapidly when stored in local warehouse facilities that lack heat, ventilation and air conditioning (HVAC) systems. Direct Relief, a humanitarian aid organization focused on assisting health care professionals internationally, has agreed to fund the installation of an HVAC system on a County owned warehouse on Del Oro Avenue in Oroville. The Department of General Services and the Department of Public Health recommend that the Board of Supervisors approve a $38,000 budget adjustment to allow General Services to install the HVAC system to accommodate storage of necessary items in a climate controlled warehouse — action requested - APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (General Services / Public Health) Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 3.15 Resolution to Amend the Salary Ordinance - Adopted FY 2019-20 Budget - On July 23, 2019, the Board of Supervisors adopted the FY 2019-20 Budget. Included in the budget were a number of position changes. The Department of Human Resources has prepared a resolution to amend the Salary Ordinance to make the changes identified in the Adopted Budget. The following are the sections of the Salary Ordinance to be amended: DEPARTMENT OF BEHAVIORAL HEALTH: Delete 1 vacant Psychiatrist position and 1 vacant flexibly staffed Medical Records Technician position and add 1 flexibly staffed Behavioral Health Counselor position. COUNTY ADMINISTRATION: Delete 1 vacant Manager, Economic and Community Development position. DISTRICT ATTORNEY: Add 1 flexibly staffed Deputy District Attorney (term to end June 30, 2021) Sunset position, 1 Paralegal (term to end June 30, 2021) Sunset position, and 1 flexibly staffed Investigator (term to end June 30, 2021) Sunset position. DEPARTMENT OF EMPLOYMENT AND SOCIAL SERVICES: Delete 1 vacant Supervisor, Employment & Eligibility position and add 2 flexibly staffed Deputy Public Guardian/Public Administrator positions. DEPARTMENT OF GENERAL SERVICES: Delete 1 vacant Project Manager, Capital Improvement position and add 1 Facilities Project Specialist position. DEPARTMENT OF PUBLIC HEALTH: Add 1 flexibly staffed Administrative Analyst position. DEPARTMENT OF PUBLIC WORKS: Add 1 Vehicle Service Worker position and 1 Information Systems Technician position. Action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.16 Resolution to Amend the Salary Ordinance —The Department of Human Resources recommends the Board of Supervisors adopt a resolution amending the Salary Ordinance for the following departments: DEPARTMENT OF BEHAVIORAL HEALTH: Add 1 flexibly staffed Administrative Analyst position. This position will support the Mental Health Services Act programs and is funded through the recently approved Innovations project. Delete 1 vacant Manager, Behavioral Health Managed Care Plan position, 2 vacant Program Manager, Community Services positions, and 1 System Performance Research and Evaluation Manager position. These changes are a result of an administrative restructuring and departmental promotional recruitments of newly created positions previously approved by the Board of Supervisors. Total allocations to decrease by 3. There will be no impact on the County General Fund Budget. DEPARTMENT OF DEVELOPMENT SERVICES: Add 2 flexibly staffed limited -term Building Inspector positions (term to end December 31, 2022). These limited -term positions are being added to meet the operational needs of the Department's Building Division related to increased building activity from the Camp Fire. Delete 1 vacant flexibly staffed limited -term Building Inspector position (term to end December 31, 2019). This term position was added to backfill an allocation held by an employee on long-term leave and is no longer needed by the Department. Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 DEPARTMENT OF HUMAN RESOURCES: The Information Systems Department has recently reorganized and a number of classification are no longer in use and can be deleted from the Salary Ordinance. Human Resources recommends the following amendments to the Salary Ordinance to delete obsolete classifications: Amend Section 28C of the Salary Ordinance No. 4149 of the County of Butte entitled "General Unit" by deleting the Class Code 3205 "GIS Technician" Range 37, Class Code 1295 "Telecommunications Specialist, Senior" Range 41, and Class Code 1296 "Telecommunication Specialist" Range 37. Amend Section 28E of the Salary Ordinance No. 4149 of the County of Butte entitled "Butte County Management and Supervisory Unit (BCMEA)" by deleting the Class Code 1291 "Manager, Telecommunications" Range 61, and Class Code 1297 "Telecommunications Coordinator" Range 47. Amend Section 28M of the Salary Ordinance No. 4149 of the County of Butte entitled "Skilled Trades Unit Classification" by deleting the Class Code 1292 "Telecommunications Technician, Senior" Range 50, and Class Code 1293 "Telecommunications Technician" Range 46. The Clerk -Recorder's Office recommended and the Board of Supervisors approved a restructure of the Assistant Director position to make it at -will. Human Resources recommends the following change to the Salary Ordinance to delete the obsolete Assistant Director classification. Amend Section 28L of the Salary Ordinance No. 4149 of the County of Butte entitled "Non -Represented Classifications" by deleting the Class Code 1141 "Assistant County Clerk -Registrar of Voters" Range 72. This position is being deleted because of a structural change within the Department and the previous incumbent has now retired. The applicable employee group has agreed to these changes. The District Attorney's Office has developed a program to utilize temporary (extra help) Law Clerks as a recruiting and staffing tool. The following amendments are recommended to the Salary Ordinance to create Law Clerk classifications to implement the program. Amend Section 280 of the Salary Ordinance No. 4149 of the County of Butte entitled "Classifications With Flat Rate Assignments" by adding the Class Code 7033 "Law Clerk" Flat Rate $22 per hour and Class Code 7034 "Post -Bar Law Clerk" Flat Rate $27 per hour. DEPARTMENT OF PUBLIC HEALTH: Add 2 flexibly staffed Sunset Public Health Education Specialist positions (term to end August 1, 2021). These positions will assist in allowing full execution of three grants that will increase workloads beyond what current staffing can accommodate and will be funded by the Office of Traffic Safety and Caltrans Active Transportation grant funding. Total allocations to increase by 2. There will be no impact on the County General Fund Budget. SHERIFF'S OFFICE: Add 1 Coroner's Investigator position. This position will better suit the needs of the Department and will support operations related to the Coroner's function. Total allocations to increase by 1. There will be no impact on the County General Fund Budget. Action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 3.17 Budget Adjustment and Capital Asset Purchase - Servers - The FY 2018-19 Budget included the capital asset purchase of two new computer servers. The Department of Information Systems secured a bid, but the purchase could not be completed prior to the end of the fiscal year. The two old servers to be replaced were originally purchased in 2013 and have reached the end of their useful lives. The anticipated life span of the new host servers is five to seven years and will contain enough power to run 30 to 40 virtual servers. These will continue to bolster the Department's ability to meet increasing demands on the County's virtual infrastructure. The Department recommends approval of the capital asset purchase of two new servers and a budget adjustment to transfer $55,000 from the General Fund Contingencies — action requested —1) APPROVE CAPITALASSET PURCHASES (2); AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Information Systems) 3.18 Grant Agreement with the California Department of Public Health (CDPH) for Supplemental Nutrition Assistance Program -Education (SNAP -Ed) through the CalFresh Healthy Living Program The Department of Public Health has received grant funding from CDPH to provide SNAP -Ed allowable nutrition education and obesity prevention activities for low-income Butte County residents through the CalFresh Healthy Living Program. The focus of the program is health promotion and community change efforts to help the CalFresh Healthy Living Program target audience establish healthy eating habits and a physically active lifestyle and for primary prevention of disease. The Department has participated in providing SNAP -Ed nutrition education and obesity prevention activities since 2012. Information about the program, including program data, is included in the staff report. The Department recommends entering into a grant agreement with CDPH to provide services through the CalFresh Healthy Living Program. The term of the grant agreement is October 1, 2019 through September 30, 2022, with a maximum amount receivable of $1,042,587—action requested -APPROVE GRANT AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 3.19 Agreement with the United States Department of Agriculture, Plumas National Forest (PNF) for Environmental Work for the Granite Basin Off -Highway Motor Vehicle (OHV) Trail System - In January 2018, the State of California Department of Parks and Recreation awarded an OHV Grant to Butte County to develop trails in the Granite Basin area of the PNF. On March 13, 2018, the Board of Supervisors approved an agreement with the Butte County Resource Conservation District (BCRCD) to assist with the development and construction components of the grant. BCRCD has made progress processing the environmental review for the project. The next step is for PNF Specialists to provide comment. The Department of Public Works recommends the Board approve an agreement with the PNF for administrative tasks such as providing cost estimates for proposal and list processing, establishing a project record, reviewing proposed actions, purposes and needs, public involvement, scoping comment period, posting the projects to the Federal Schedule of Proposed Actions, review of the engineering mixed use analysis, consultation with California Highway Patrol, review of field reports, and working with BCRCD on all aspects of the public review and comment process for this project, up to and including completion of the National Environmental Policy Act environmental document and finalization of the anticipated Finding of No Significance. The term of the contract is August 13, 2019 through December 31, 2020, not -to -exceed $100,000. The agreement is funded entirely by grant funds — action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 3.20 Contract with Knife River Construction for the Upper Centerville Road Storm Damage Repair Project - The Upper Centerville Road Storm Damage Repair Project will provide critical repairs to the roadway and drainage facilities damaged by the February 2019 Storms. The location of the project is approximately four miles south of Skyway (Magalia) on Centerville Road. A Public Assistance Request has been submitted to the Disaster Assistance Program through the Federal Emergency Management Agency. The scope of this project is to remove failed embankment and storm drain facilities and construct new embankment and drainage structures. The engineer's estimate for construction is $500,000 for the proposed work. This project was advertised beginning June 28, 2019, and posted on PublicPurchase.com. A total of four bids were received on July 22, 2019, ranging from a low of $377,777 to a high of $511,174. The lowest responsive bid received was from Knife River Construction of Chico, with a bid amount of $377,777. This contract allows 40 working days from date of issuance of the Notice to Proceed until completion of the project. The Department of Public Works recommends authorization to award the contract to Knife River Construction for the construction of the Upper Centerville Road Storm Damage Repair Project — action requested —1) APPROVE THE PLANS AND SPECIFICATIONS; 2) AUTHORIZE THE CHAIR TO SIGN THE PLANS; 3) AWARD THE CONTRACT TO KNIFE RIVER CONSTRUCTION; AND 4) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN THE CONTRACT. (Public Works) 3.21 Resolution and Purchase and Sale Agreement with Gorrill Land Company and R. Gorrill Ranch Enterprises (Gorrill) for the Midway Road Bridge Replacement Project - The County entered into an agreement on December 16, 2010 with Caltrans to complete the Midway Road Bridge Replacement Project across Butte Creek and Butte Creek Overflow. The bridge replacement project is funded by the Federal Highway Bridge Program. In general, this project will replace two existing bridges originally constructed in 1915 and 1918 respectively. The proposed project will construct the new bridge along the current alignment of the existing bridges. The project agreement requires the County to acquire all rights-of-way and easements necessary to construct the project. One of Gorrill's existing agricultural wells is located close to the new and wider bridge location, and the fill slope will encroach into the well location, which necessitates the abandonment and replacement of the well. The well replacement has a base cost of $275,086, not -to -exceed $350,000. The agreement allows for potential additional costs incurred during construction of the new well. The cost of right-of-way purchase for the temporary construction easement and fee title for these properties is $19,549, which makes the total base cost of the agreement $294,635, not -to -exceed $369,549. On July 23, 2019, the appropriate Williamson Act notifications were sent to the Department of Development Services and the State Department of Conservation. A resolution authorizing the Director of Public Works to negotiate and enter into agreements for the acquisition of real property, temporary construction easements, and permits to enter and construct improvements for the Midway Road Bridge Replacement Project across Butte Creek and Butte Creek Overflow was adopted by the Board of Supervisors on January 9, 2018. Due to the overall cost of the agreement, the Department of Public Works is bringing forth this agreement for Board consideration — action requested - APPROVE THE PURCHASE AND SALE AGREEMENT AND AUTHORIZE THE DIRECTOR OF THE DEPARTMENT OF PUBLIC WORKS TO SIGN; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — AUGUST 13, 2019 3.22 Resection of Bids for the Powellton Road Grading and Drainage Treatment Project -The California Regional Water Quality Control Board filed a Notice of Violation (NOV) with Butte County regarding sediment being tracked off Powellton Road and into local waterways in 2016. Since that time, significant work has been accomplished to mitigate these problems, including contracting with the Butte County Resource Conservation District to submit and receive a water quality grant and to retain Pacific Watershed Associates (PWA) to design the improvements necessary to reduce the ongoing sediment transported into the waterways. The treatment plan for the roadway was completed in 2017 by PWA, and County staff rented the equipment necessary to complete many of the most critical sections that were listed in the NOV. In addition, Powellton Road has been closed during the winter months, reducing the amount of damage caused by off-road vehicles. The repairs implemented by staff held up well over the last two winters. The last phase of the project is to contract out the remaining work, which will improve the drainage and grading on the non-NOV sections of Powellton Road. This remaining work was put out to bid this spring (bidding delayed due to Camp Fire staff impacts). The engineer's estimate for the work is $225,000. On July 1, 2019, bids were opened, with only two bids received, ranging from a low of $530,347 to a high of $907,484. The low bid is more than double the engineer's estimate. In the aftermath of the Camp Fire, skilled labor, trucking, equipment rentals, and material are in short supply, which increases bids. We believe that rejecting all bids and rebidding this project in January 2020 for construction in spring 2020 will result in reduced bid prices. The California Regional Water Quality Control Board does not object to this plan — action requested - 1) REJECT ALL BIDS; AND 2) DIRECT STAFF TO RE -ADVERTISE THIS PROJECT DURING THE WINTER MONTHS. (Public Works) 3.23 Resolution Recognizing Steven J. Rodowick Upon His Retirement - The Department of Public Works recommends the Board of Supervisors adopt a resolution recognizing Steven J. Rodowick on the occasion of his retirement. Mr. Rodowick started working as the Recycling Coordinator for the Butte County Public Works Department in 2003, and he will officially retire on August 23, 2019 — action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.24 Budget Adjustment — Vehicle - The Board of Supervisors approved the purchase of a full size one ton crew pickup truck as part of the FY 2019-20 budget in the amount of $58,165 using AB109 funds. It has been determined that a heavier duty vehicle is required. The cost of the upgraded vehicle is $21,835 higher than the original plan, for a new total of $80,000. The vehicle will be utilized by the Alternative Custody Supervision program during the day-to-day operation of fire reduction services as well as emergency response. The additional funds are available within existing appropriations — action requested - APPROVE BUDGET ADJUSTMENT. (Sheriff -Coroner) 3.25 Memorandum of Understanding (MOU) Between the Butte County Sheriff's Office and Oroville Union High School District -The Sheriff's Office recommends entering into a MOU with Oroville Union High School District for school resource deputy services. The Sheriff's Office will provide a full-time deputy sheriff at the campuses of Las Plumas High School and Prospect Community Day School in order to coordinate enforcement details targeting truancy, vandalism, narcotics, fighting, and reckless driving, and to provide school staff training. All costs will be paid by Oroville Union High School District, and are included in the FY 2019-20 budget. The term of the MOU is August 12, 2019 through June 6, 2020, with the maximum amount receivable not -to -exceed $140,230 — action requested - APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff - Coroner) Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — AUGUST 13, 2019 3.26 Contract with Bay Area Tree Specialists for the Removal of Camp Fire Hazardous Trees in the Butte Creek Canyon Area -The Department of Public Works removes burnt, dead and dying trees within the County road right-of-way as part of the Camp Fire recovery effort. Approximately 7,000 trees have been identified as hazardous in accordance Federal Emergency Management Agency (FEMA) guidelines and need to be removed. The trees were evaluated by the County's arborist, American Tree Medics. The tree removal project is divided into five contracts to reduce the overall contract size and encourage local, smaller firms to bid as well as to allow the County to better manage cash flow for the project. The first solicitation issued was for removal of trees from the Camp Fire burn scar in the Butte Creek Canyon area. The contract scope includes felling and removing identified hazardous trees, traffic control, storm -water management, and management of a debris disposal site, in accordance with all federal, State and Local regulations. The project was advertised beginning July 8, 2019. Eight bids were received and opened July 29, 2019. The Department reviewed the bids and other required documents submitted with the bid and determined that the lowest responsive and responsible bidder is Bay Area Tree Specialists, with a bid amount of $784,949. This bid is 18.36% below the engineer's estimate for the project of $961,500. The Project Specifications for this project are on file at the Public Works office at 7 County Center Drive in Oroville — action requested —1) APPROVE THE PROJECT SPECIFICATIONS; 2) AWARD THE CONTRACT TO THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER; AND 3) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN THE CONTRACT. (Public Works) **ITEM 3.26 WAS INCLUDED ON THE SUPPLEMENTAL AGENDA RELEASED THURSDAY, AUGUST 8, 2019** 4. REGULAR AGENDA 4.01 Items Removed from the Consent Agenda for Board Consideration and Action 4.02 Boards, Commissions, and Committees (List available at http://www.buttecounty.net/clerkoftheboard/AppointmentsList.aspx) A. Appointments to Listed Vacancies 1. Appointment to the In -Home Supportive Services (IHSS) Advisory Committee - On December 19, 2000, the Board of Supervisors established the IHSS Advisory Committee to provide recommendations to the Board on the preferred mode or modes of services to be utilized by the County for IHSS. Eleven members were appointed in accordance with Welfare and Institutions Code section 12301.3. Members must include a combination of IHSS recipients, providers, community/agency members, and/or County staff. The IHSS Advisory Committee recommends appointing Crystal Mourad as a Recipient Representative, with a term ending December 31, 2020 — action requested - APPOINT CRYSTAL MOURAD TO THE IN-HOME SUPPORTIVE SERVICES ADVISORY COMMITTEE AS A RECIPIENT REPRESENTATIVE, WITH A TERM ENDING DECEMBER 31, 2020. (Employment and Social Services) Page 11 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 2. Reappointments to the Butte County Water Commission (Commission) -The purpose of the Commission is to provide advice to the Board of Supervisors on water matters, assist in the development of water policies, and perform all tasks delegated including those related to groundwater substitution transfer permits. The Commission consists of nine members consisting of the following: Each Board of Supervisor shall nominate one member from their district to serve on the commission, for a total of five members; two members shall be landowners served by district water; and two members shall be landowners served by private wells. Terms of appointment for commissioners appointed by the Board shall be the same as the terms of the County Supervisors nominating that commissioner for appointment; provided, however, that each such member of the Commission shall serve until his or her successor is appointed. The term of appointment for the at -large members shall be for four years expiring March 1 of the fourth year, except for the initial term. The terms for David Skinner as the Commission Member, Landowner - Private Well and Matthew Tennis as Commission Member, Landowner - District Water expired on March 1, 2019. Staff recommend that the Board reappoint Mr. Skinner and Mr. Tennis to their respective positions on the Commission, with terms ending March 1, 2023 — action requested - REAPPOINT DAVID SKINNER TO THE WATER COMMISSION AS THE COMMISSION MEMBER, LANDOWNER - PRIVATE WELL AND MATTHEW TENNIS AS THE COMMISSION MEMBER, LANDOWNER - DISTRICT WATER, WITH TERMS ENDING MARCH 1, 2023. (Water and Resource Conservation) 3. Appointments to the Butte County Children & Families Commission (First 5) - First 5 is part of a Statewide effort to create a seamless system of integrated and comprehensive programs and services by establishing community-based programs to provide parental education and family support services relevant to effective childhood development; encouraging pregnant women and parents of young children to quit smoking; and educating the public on the importance and the benefits of nurturing, health care, family support, and child care. First 5 is a nine -member commission comprised of the following: One member of the Board of Supervisors, the Director of the Department of Public Health, the Director of the Department of Employment and Social Services, and six members appointed by the Board of Supervisors chosen from the following groups: Recipients of project services as set forth in the County strategic plan; Educators specializing in early childhood development; Representatives of a local group for prevention or intervention for families at risk; Representatives of community-based organizations that have a goal of promoting nurturing and early childhood development; Representatives of local school districts; Representatives of local medical, pediatric, or obstetric associations or societies; County health officer; Representatives of a local child care resource or referral agency; A local child care coordinating group; or An elected official of local government. First 5 recommends appointing the following members to a two-year term ending June 30, 2021: Supervisor Ritter, Lourdes Valdez, M.D., and Seng Yang — action requested - APPOINT SUPERVISOR RITTER, LOURDES VALDEZ, M.D., AND SENG YANG TO THE BUTTE COUNTY CHILDREN & FAMILIES COMMISSION, WITH ALL TERMS ENDING JUNE 30, 2021. (Other — Butte County Children & Families Commission) 4. Appointments to the Butte Water District in Lieu of Election - The Butte Water District requests that the Board of Supervisors appoint Peter Righero and Darin Pantaleoni, each to four year terms ending December 1, 2023, in lieu of an election pursuant to Elections Code section 10515 — action requested - APPOINT PETER RIGHERO AND DARIN PANTALEONI TO THE BUTTE WATER DISTRICT, WITH TERMS ENDING DECEMBER 1, 2023. (Other — Butte Water District) Page 12 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — AUGUST 13, 2019 B. Board Member/ Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.03 Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer 4.04 General Plan Follow -Up and Implementation by Director of Development Services 4.05 Introduction and Adoption of an Urgency Ordinance Amending Chapter 53. Camp Fire Disaster Recovery Ordinance. Section 53-10. Definitions. Temoorary Lot Storage Yards. and Section 53- 19. Temporary Log Storage Yards - Pursuant to California Constitution Article XI, Section 7 and Government Code sections 25123(d) and 25131, the Department of Development Services proposes the adoption of an urgency ordinance which amends Chapter 53, entitled the "Camp Fire Disaster Recovery Ordinance", Article II, entitled "Debris Removal". At the July 23, 2019 meeting, the Board of Supervisors adopted an urgency ordinance amending Chapter 53 to allow temporary log storage yards subject to an administrative permit in Agriculture (AG) zones classified as "Grazing or Other Lands", the General Commercial (GC) zone and the Neal Road Recycling, Energy, and Waste Facility Overlay (-RW) zone. At the July 23, 2019 meeting, the Board directed staff to bring forward the following amendments to Chapter 53, Section 53-10. Definitions, Temporary Log Storage Yards, and Section 53-19. Temporary Log Storage Yards: 1) Allow for the processing of logs and incidental logging debris, the chipping and milling of logs and debris, including firewood, at temporary log storage yards; 2) Allow temporary log storage yards with an administrative permit in the following additional zones: the FR (Foothill Residential), RR (Rural Residential), PD (Planned Development) and P (Public) zones; and 3) Provide the following minimum site sizes for temporary log storage yards: 5 acres in the GC (General Commercial) zone, 10 acres in the FR (Foothill Residential), RR (Rural Residential), PD (Planned Development), and P (Public) zones — action requested — 1) WAIVE THE READING OF THE URGENCY ORDINANCE ENTITLED, "AN ORDINANCE OF THE COUNTY OF BUTTE AMENDING ARTICLE II, ENTITLED "DEBRIS REMOVAL," OF CHAPTER 53, ENTITLED "CAMP FIRE DISASTER RECOVERY ORDINANCE," TO EXPAND THE USE AND LOCATION OF TEMPORARY LOG STORAGE YARDS; AND 2) ADOPT THE URGENCY ORDINANCE BY A 4/5 VOTE, AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 4.06 Northern Sacramento Valley Integrated Regional Water Management (NSVIRWM) Board of Directors By -Laws - In 2014, the NSVIRWM Plan was adopted by Butte, Tehama, Glenn, Colusa, Shasta, and Sutter Counties. As part of the Plan, an eighteen member governing board was established. The NSVIRWM governing board (Board) consists of three members from each county with one being a County Supervisor and the other two members being appointed based on criteria set by each county. The NSVIRWM Plan is being updated to reflect new State requirements and to reflect current NSVIRWM workload. The proposed NSVIRWM Plan amendments include reducing each county's appointment to the NSVIRWM Board from three to two plus an alternate. The NSVIRWM Board will add two Tribal representatives. The NSVIRWM Board will have 14 members instead of 18. The change is based on needing fewer meetings and the workload consisting primarily of considering new projects for the Plan and periodic Plan updates. On June 3, 2019, the NSVIRWM Board supported these changes provided that the respective County Board of Supervisors have the opportunity to review the changes and provide input. The Department of Water and Resource Conservation requests that the Board of Supervisors provide direction to staff on the proposed changes to the NSVIRWM by-laws— action requested - PROVIDE DIRECTION TO STAFF. (Water and Resource Conservation) Page 13 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 4.07 Sustainable Groundwater Management Act (SGMA) Implementation Status - On January 1, 2015, SGMA went into effect, which provides local public agencies with land use, water management, or water supply the opportunity to be Groundwater Sustainability Agencies (GSAs) with the responsibility of developing and implementing Groundwater Sustainability Plans (GSPs). GSPs must evaluate the sustainability of the basin and identify projects and actions that will be implemented to achieve sustainability over a 20 -year period. Each subbasin must be covered by one or more GSPs by January 30, 2022. Failure to comply will result in the intervention by the State Water Resources Control Board. In Butte County, GSPs must be developed for the Butte, Vina, and Wyandotte Creek subbasins. The GSAs have committed to develop and implement one GSP in each subbasin. To develop and implement one GSP, governance agreements must be established. The governance agreements in the Vina and Wyandotte Creek subbasins are established. In the Butte subbasin, a governance concept has been prepared by the GSA managers. The Department of Water and Resource Conservation recommends that the Board of Supervisors provide direction to staff to continue developing the agreement. The Department will present the status of GSP development including the basin setting project and potential recharge projects that will meet sustainability goals. One recharge project involves creating an intertie between Paradise Irrigation District (PID) and California Water Service, Chico (CWS). The project will allow CWS to utilize treated surface water from PID in -lieu of pumping groundwater. When the water demand in Paradise increases, the Butte County Table A supply could be diverted through the intertie for use by CWS. A feasibility study will need to be developed for this concept. In summary, implementation of SGMA and the development of GSPs are on schedule — action requested - DIRECT STAFF TO DEVELOP THE BUTTE SUBBASIN COOPERATIVE AGREEMENT CONCEPT AND THE PARADISE IRRIGATION DISTRICT/CALIFORNIAWATER SERVICE, CHICO INTERTIE PROJECT. (Water and Resource Conservation) 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 10:00 am — Camp Fire Update - The Camp Fire burned unincorporated communities in Butte County and the Town of Paradise on November 8, 2019 taking the lives of 85 people, leaving nearly 19,000 structures destroyed and displacing more than 14,000 families. The Camp Fire recovery is an ongoing effort in coordination with local jurisdictions and organizations, as well as State and federal agencies. Staff from the County, the Governor's Office of Emergency Services, and the Federal Emergency Management Agency will be available to answer questions about recovery activities. A brief update of recovery activities and statistics will be added to this web page, https://buttecountyrecovers.org/butte-county-weekly-recovery-statistics/, on Monday prior to the Board Meeting — action requested — ACCEPT FOR INFORMATION. (County Administration) 5.02 11:00 am - 2020 Census Update - Every 10 years, since 1790, the United States completes a census to count every person living in the United States. The data from the census is used to 1) redraw the boundaries of congressional seats and state legislative districts; 2) redraw the boundaries of county supervisorial districts; and 3) distribute billions of dollars in federal funding for State, county, and community programs. Local outreach and actions are instrumental in obtaining full and accurate counts at the local level. Butte County's local representative from the United States Census Bureau, David Banuelos Jr., will give a presentation on how the Bureau intends to count Butte County residents. Representatives from the North Valley Community Foundation will also give a presentation on local outreach efforts to Hard -To -Count Populations and the formation of the local Complete Count Committee who will assist in outreach efforts — action requested - ACCEPT FOR INFORMATION. (County Administration) Page 14 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 5.03 11:45 am - Resolution of Necessity to Acquire Certain Real Property for the Lower Centerville Road Failure Project - The Department of Public Works has been in discussions with property owners at the road failure site on Centerville Road below Centerville for approximately seven months to appraise and negotiate agreeable terms for the acquisition of easements and right- of-way for the repairs and long-term maintenance to the road. The two parcels in question are owned by multiple individuals and trusts, and negotiations have reached the point of impasse. It is necessary to begin the process of acquisition by eminent domain. The appraised value and offer for 0.81 acre acquisition is $1,600. The two parcels in question are Assessor's Parcel Numbers 017-200-067 and 068. The urgency of this project is high due to the limited emergency access in the Canyon. The project is fully designed and ready to be advertised for construction, but requires acquisition of real property. The Resolution of Necessity is the first step in the condemnation process and must be adopted before the Orders of Possession can be requested. The Department will continue to negotiate with the property owners in an attempt to enter into purchase agreements prior to the eminent domain proceedings. The Resolution of Necessity and the notice required for the hearing to adopt the Resolution of Necessity have been mailed to parcel owners consistent with statutory requirements for this public hearing — action requested -ADOPT RESOLUTION OF NECESSITYTO ACQUIRE CERTAIN REAL PROPERTY OR INTEREST IN REAL PROPERTY BY EMINENT DOMAIN FROM ASSESSOR'S PARCEL NUMBERS 017-200-067 AND 017- 200-068. (Public Works) 6. BOARD OF SUPERVISORS PUBLIC COMMENT Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. RECESS Recess as the Butte County Board of Supervisors and convene as the In -Home Supportive Services Public Authority Board. Page 15 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA AUGUST 13, 2019 1. CALL TO ORDER 2. CONSENT AGENDA (NO ITEMS) 3. REGULAR AGENDA (NO ITEMS) 4. PUBLIC COMMENT Comments to the In -Home Supportive Services Public Authority Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the In -Home Supportive Services Public Authority Board is prohibited from taking action on any item not listed on the agenda. 5. CLOSED SESSION (To be held contemporaneously with the Board of Supervisors Closed Session) 5.01 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6 Labor Negotiators: Shelby Boston, Brian Ring, Sheri Waters, and Jack Hughes ADJOURNMENT Adjourn as the In -Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. 7. BOARD OF SUPERVISORS CLOSED SESSION (To be held contemporaneously with the In -Home Supportive Services Public Authority Board of Trustees, closed session) 7.01 Public EmDlovee EmDlovment. ADDointment. Recruitment. Performance Evaluations. Includin Goals, Pursuant to Government Code Section 54957: 1. Agricultural Commissioner 2. Behavioral Health Director 3. Chief Administrative Officer 4. Chief Probation Officer 5. Child Support Services Director 6. County Counsel 7. Development Services Director 8. Employment and Social Services Director 9. Human Resources Director 10. Information Services Director 11. Library Director 12. Public Health Director 13. Public Works Director 14. Water and Resources Conservation Director Page 16 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - AUGUST 13, 2019 7.02 Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2): One potential case. 7.03 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes, Sheri Waters, and Meegan Jessee Employee Organizations: Teamsters - General Unit; Teamsters - Social Services Workers' Unit; Butte County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional Employees' Association; Butte County Deputy Sheriff's Association - General Unit; Butte County Deputy Sheriff's Association - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non -Represented Unit; Board of Supervisors Executive Assistants Page 17 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Luis Mendoza Meeting Information: Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Diane Brown held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Auditor -Controller*: the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Graciela Gutierrez as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Interim Behavioral website page. Health: Scott Kennelly Agenda Information: Chief Administrative The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Officer: hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Shari McCracken website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Chief Probation Officer: explain each agenda item (excluding documents that are not a public record within the meaning of the Public Wayne Barley Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Clerk -Recorder / been received but not included in the agenda supporting material. Copies of all communications received by the Registrar of Voters*: Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Candace Grubbs Act) are available at the County Administrative Office upon request. County Counsel: Agenda Format and Meeting Order: Bruce Alpert Development Services: The agenda is usually organized into the following areas and meetings generally proceed in the following order: Tim Snellings 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in District Attorney*: the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Mike Ramsey Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the Employment & Social podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. Services: 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Shelby Boston removed from the Consent Agenda are discussed under this section. Fire Chief: 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are David Hawks set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. General Services: 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any Grant Hunsicker matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Interim Human but may respond to statements or questions and provide staff direction. Resources: 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area Sheri Waters of the agenda identifies those items that will be discussed during the closed session. Information Systems: Public Participation: Art Robison Library: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Melanie Lightbody members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Public Health: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Danette York of these policies and procedures can be found in the printed booklet agenda, obtained at the County Public Works: Administrative Office, or viewed at the Clerk of the Board website. Dennis Schmidt The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with Sheriff -Coroner*: special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. Kory Honea to request disability -related modifications/accommodations, or to request materials in alternate formats. All Treasurer -Tax Collector*: requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Troy Kidd meeting. LIC Cooperative Extension Advisor: For further information contact the: Luis Espino Clerk of the Board of Supervisors County Administration Office Water & Resource 25 County Center Drive, Suite 200, Oroville, CA 95965 Conservation: 530.552.3300 Paul Gosselin *Elected Official Page 18