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HomeMy WebLinkAboutA081412BUTTE COUNTY BOARD OF SUPERVISORS AGENDA 0 0 o- ,o August 14, 2012 6F o~ 0 0 o o~ UN County Supervisors Bill Connelly, District 1 Larry Wahl, District 2 Maureen Kirk, District 3 Steve Lambert, District 4 Kim Yamaguchi, District 5 Paul Hahn, Chief Administrative Officer and Clerk of the Board Bruce S. Alpert, County Counsel BUTTE COUNTY BOARD OF SUPERVISORS Butte County Department Heads AGENDA -AUGUST 14, 2012 Agricultural Commissioner Richard Price Assessor* Fred Holland Auditor-Controller* Dave Houser Behavioral Health Director Anne Robin Chief Administrative Officer Paul Hahn Chief Probation Officer Steve Bordin Child Support Services Director Sharon A. Stone Clerk-Recorder-Registrar of Voters* Candace Grubbs County Counsel Bruce S. Alpert Development Services Director Tim Snellings District Attorney* Mike Ramsey Employment and Social Services Director Cathi Grams Farm, Home & 4-H Advisory Joseph Connell Fire Chief George Morris General Services Director Grant Hunsicker Human Resources Director Brian Ring Information Systems Director Robert Barnes Library Director Melanie Lightbody Public Health Director Phyllis Murdock Public Works Director Mike Crump Sheriff-Coroner* Jerry Smith Treasurer-Tax Collector* C. Linda Barnes Water and Resource Conservation Paul H. Gosselin * Elected Official PAGE 1 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS 9:00 A.M. 1.00 CALL TO ORDER AGENDA -AUGUST 14, 2012 1.01 Call to Order -Board of Supervisors Room, County Administration Building, 25 County Center Drive, Oroville. 1.02 Pledge of Allegiance to the Flag of the United States of America. 1.03 Observation of a Moment of Silence. 2.00 CORRECTIONS AND~OR CHANGES TO THE AGENDA. 3.00 CONSENT AGENDA BEHAVIORAL 3.01* Capital Asset Purchase and BudEet Adjustment - In 1999 the Butte County Department of HEALTH Behavioral Health (BCDBH) designed and created its main computer system room in Chico, which is the core of the BCDBH Information Technology (IT) infrastructure. To maintain and provide stable electrical current during regular conditions and short term backup power during electrical outages, BCDBH purchased an Uninterruptible Power Supply (UPS). The UPS currently in use by BCDBH IT was designed using the load specifications of BCDBH IT infrastructure at that time. Over the years additional servers and network infrastructure have been added and power needs have increased dramatically. The current UPS is no longer able to handle all of the power needs and has reached its maximum capacity. BCDBH requests approval to purchase a new UPS for $68,000 (department budget utilizing MHSA funds). This purchase will meet the needs of today's BCDBH IT power infrastructure and allow room for expansion for the next 10 to 15 years. The Board previously approved this purchase on May 22, 2012, however, the purchase was not made prior to fiscal year end -action requested -APPROVE CAPITAL ASSET PURCHASE AND BUDGET ADJUSTMENT (4/5 vote required). 3.02* On Site Medical Services PA Corporation - On Site Medical Services PA Corporation conducts health histories and physical examinations for clients in the Butte County Psychiatric Health Facility as required by statute. Examinations are conducted on a daily basis, seven days a week, and within 24 hours of the clients admission to the Psychiatric Health Facility (PHF) as required by law. BCDBH requests approval to amend the agreement with On Site Medical Services. This amendment is necessary due to a higher than anticipated number of patients admitted to the PHF. The final invoices for services provided were not sent to the department until after the close of fiscal year (FY) 2011-12. The amendment increases the maximum amount payable by $5,000 for FY 2011-12 - action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 2 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -AUGUST 14, 2012 3.03* Clean KinE by DeHart -Clean King by DeHart provides a variety of services from commercial office cleaning to carpet restoration services. BCDBH requests approval to amend the agreement with Clean King to extend the term of the agreement through August 31, 2012. The maximum financial obligation under this agreement shall not exceed $65,041.41. This is an increase of $8,331.66 for FY 2012-13 (department budget utilizing realignment and Medi-Cal funds). BCDBH issued a Request for Proposal on May 31, 2012 to solicit proposals for housekeeping services within the Psychiatric Health Facility. Clean King by DeHart was the selected vendor. The amendment allows the department to continue existing services until a new agreement can be negotiated and approved - action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECTTO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. CHIEF 3.04* Budget Adjustment - In order to comply with Governmental Accounting Standards Board ADMINISTRATIVE and generally accepted accounting practices, the County changed its year-end process at OFFICE the end of FY 2011-12 so contracts and purchase orders encumbered in FY 2011-12 did not automatically roll-over and create new appropriations in FY 2012-13. This change in the year-end process meant departments had to estimate what they might spend out of the contract or purchase order in FY 2011-12 and then include the balance needed in their FY 2012-13 requested budget. Now that FY 2011-12 has ended, some departments have more precise estimates for FY 2012-13, and this item consolidates that clean-up for multiple departments into a single item. The adjustments are as follows: 1) General Fund - increase appropriations by $82,962, offset by increased revenue and use of restricted fund balance (District Attorney, Sheriff and Treasurer-Tax Collector). No impact to General Fund Appropriation for Contingencies; 2) Road Fund -increase appropriations by $361,096, offset by use of fund balance; and 3) Neal Road Fund -increase appropriations by $243,649, offset by increased revenue and use of fund balance. This adjustment includes capital asset authorization for a master plan design ($25,756) and a Landfill gas well ($141,800) -action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote required); AND CAPITAL ASSETS PURCHASE. 3.05* Resolution ADDrOVIng an ADDlication for Funding to the California State Deoartment Of Housing and Community Development (HCD) Under the Home Partnerships Program - Each year, the HCD allocates funds under the HOME Investment Partnership Program for eligible programs and activities and publishes a Notice of Funding Availability (NOFA) for the Program. Eligible cities, counties and certified Community Housing Development Organizations (CHDOs) may submit applications to fund eligible activities under the NOFA. Eligible applicants may apply for one or a combination of eligible HOME projects or programs activities including: Rental New Construction Project, Rental Rehabilitation with or without acquisition, Homebuyer Projects, First Time Homebuyer Program, Owner- Occupied Rehabilitation or Tenant-Based Rental Assistance Program. County staff recommends applying for $700,000 for Owner-Occupied Housing rehabilitation in the unincorporated areas of Butte County. The 2012 NOFA for the HOME Investment Partnership Program projects and program activities requires applicants to submit a resolution approved by the jurisdiction's governing body authorizing submission of an application -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PAGE 3 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -AUGUST 14, 2012 3.06* Applied Development Economics (ADE) - On May 10, 2011 the Board of Supervisors authorized the submittal of a Community Development Block Grant (CDBG) Economic Development Planning and Technical Assistance Grant to complete a Countywide Tourism Strategy and Implementation Plan. The County issued a Request for Proposals for professional services in April 2012. Based on that competitive process, ADE was selected as the preferred consultant. CDBG reviewed the County's request to pursue a contract with ADE in July 2012 and approved the County to move forward with contract negotiations. The goal of the plan will be the development of a marketing and implementation plan that will address the recommendation for expansion of the tourism and recreation industry market in the Butte County Region. A Steering Committee with representatives from the County and incorporated areas in Butte County will work with the firm. Based on the approved grant and the proposed contract scope of work, the consultant shall prepare a final report that includes: 1) Introduction; 2) Market Assessment; 3) Butte County Tourism Strengths, Weaknesses, Opportunities, and Threats (SWOT) Analysis; 4) Countywide Tourism Goals; 5) Countywide Tourism Action Plan; 6) Countywide Tourism Marketing Implementation Plan; and 7) Evaluation of Alternative Funding Sources and Recommendations. The term of the agreement is August 1, 2012 to October 31, 2013, with snot-to-exceed price or $30,180 -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.07* Employment AEreement -Bruce Alpert, County Counsel -request for the approval of an amendment to the employment agreement with Bruce Alpert, County Counsel. The term of the agreement is August 14, 2012 through August 13, 2016. There is no increase in salary amount -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. DEVELOPMENT 3.08* Request for County Building Permit Fee Waiver - EI Medio Fire Protection District and SERVICES Firefighters Association -The EI Medio Fire Protection District/Firefighters Association has requested that the Board of Supervisors waive the building permit fees required for repairs to the fire department sign. The property is located at 3515 Myers Street, Oroville (APN 035-106-008). The sign repairs will help to provide fire danger information and improve the appearance of the station and the Southside community. EI Medio is a non- profit association. The total estimate of County fees is $614.92 (Building Permit review, inspection and related fees). County Code, Section 1-18 allows the Board of Supervisor to waive fees under certain circumstances. As stated in the Code: "All or part of any fee specified in this article may be waived, refunded or transferred to a related application upon order of the Board of Supervisors, if the applicant is a public entity or non-profit charitable organization or if the Board finds that it is otherwise in the public interest to do so" -action requested -APPROVE THE WAIVER OF BUILDING PERMIT FEE. DISTRICT 3.09* Annual Federal Equitable SharinE AEreement and Certification Report - An Annual Federal ATTORNEY Equitable Sharing Agreement and Certification Report is required by federal asset forfeiture laws to be submitted by local law enforcement agencies to the U.S. Departments of Justice and Treasury, reporting forfeiture activities of the past fiscal year. The staff report contains a summary of activities for FY 2011-12 -action requested - AUTHORIZE THE CHAIR TO SIGN THE FEDERAL EQUITABLE SHARING AGREEMENTS AND CERTIFICATION REPORT. PAGE 4 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -AUGUST 14, 2012 GENERAL 3.10* Chico Veterans Memorial Hall Committee -The Chico Veterans Memorial Hall Committee SERVICES on behalf of the Veterans Organizations using the Chico Veterans Memorial Hall, submit the following nominations for appointment to serve on the Chico Veterans Memorial Hall Committee for the term ending June 30, 2013: Disabled American Veterans (DAV) Chapter 125 -David Heise, Delegate and Robert Berry, Alternate -action requested - MAKE APPOINTMENTS. 3.11* Gridley Veterans Memorial Hall Committee -The Gridley Veterans Memorial Hall Committee on behalf of the Citizen Veterans using the Gridley Veterans Memorial Hall, submit the following nominations for appointment to serve on the Gridley Veterans Memorial Hall Committee for the term ending June 30, 2013: Citizen Veteran -Frank Bartolomucci, Delegate and Louis Krasovic, Alternate - action requested - MAKE APPOINTMENTS. 3.12* Oroville Veterans Memorial Hall Committee -The Oroville Veterans Memorial Hall Committee on behalf of the Citizen Veterans using the Oroville Veterans Memorial Hall, submit the following nominations for appointment to serve on the Oroville Veterans Memorial Hall Committee for the term ending June 30, 2013: Citizen Veteran - Robert Morehouse, Delegate -action requested -MAKE APPOINTMENT. 3.13* BudEet Adjustment - On September 27, 2011, the Board of Supervisors approved the Butte County Community Corrections Partnership (CCP) Implementation Plan. This plan was required as a part of the State of California's approval of AB 109 centered on the realignment of public safety efforts from the State to the County. The effort includes a capital project intended to remodel a portion of 51 County Center Drive, the old juvenile hall facility, to accommodate a Day Reporting Center (DRC). The first phase of this plan involved a partial renovation of the old Juvenile Hall which was completed in December 2011, and phase two of the project including security system installations that will begin in the next few weeks. However, the DRC will require further remodel of the facility in the future. In their August 1, 2012 meeting, the CCP approved a $40,000 allocation in funds from the AB 109 CCP Training Funds for this third phase. Staff requests the Board approve a budget adjustment to allow further remodel to meet increased training needs within the DRC. As the needs of the DRC continue to evolve, further project work in the facility may be necessary in the future -action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote required). 3.14* Notice of Completion - On April 10, 2012, the Board of Supervisors authorized the award of a contract to True North Constructors for the remodel of the county owned facility at 492 Rio Lindo Avenue, in the amount of $249,865. The contract work related to tenant improvements and building upgrades (new roof, new HVAC, new accessible parking, etc) has been completed in accordance with the plans and specifications. There were a total of five contract change orders for a final contract amount of $265,912. There was sufficient appropriation within the project budget to cover all project expenses. With the work complete, the County will pay the final 5% retention 35 days after filing this Notice of Completion with the County Recorder provided no liens have been filed -action requested - 1) RATIFY CONTRACT CHANGE ORDER NUMBERS 1-5; AND 2) ACCEPT THE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. PAGE 5 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -AUGUST 14, 2012 HUMAN 3.15* Resolution to Amend the Salary Ordinance -The Department of Human Resources has RESOURCES prepared a resolution to amend the Salary Ordinance for the following departments. These changes will leave the total allocations in the department unchanged. Human Resources: The department requests to add the classification of Human Resources Specialist, Associate to Section 57e, "Management, Confidential and Supervisory (BCMEA) Classifications" of the Salary Ordinance. This salary range for this classification will be set at Range 31. This classification is being added to provide an entry level opportunity within the Human Resources Specialist series. Concurrent with the request above to add this classification, the department requests to delete a position of Accounting Specialist/Account Clerk, Senior/Account Clerk and add an allocation of Human Resources Specialist, Associate. In addition, the department requests to add the classification of Reserve Deputy Sheriff Level II to Section 57j "Classification with Flat Rate Assignments" of the Salary Ordinance. This position is Extra Help classification and will have a pay range of $10.00-$20.00 per hour. This addition is needed to meet the current and future extra help needs of the department -action requested -ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. PROBATION 3.16* Allvest Information Services -Allvest Information Services (dba Assessments.com) provides software, software licensing, account configuration, annual maintenance, customizations, implementation consulting, and staff training for a program designed to evaluate the criminogenic risk factors and treatment needs of adult and juvenile offenders. Funding will be provided by Youthful Offender Block Grant and SB 678 (Community Corrections Performance Incentive Act of 2009) funds. The term of the agreement is August 14, 2012 through June 30, 2015 with a maximum amount payable of $146,393 -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.17* Mission Linen -Mission Linen provides linen services for towels, aprons, and laundry bags at Juvenile Hall. Probation is participating in the initial stages of a countywide Request for Proposal (RFP) to determine the next vendor of these services. In order to maintain service during the RFP process, approval is requested for an amendment to extend the term of the current agreement through December 31, 2012, and increase the maximum amount payable by $2,100, to be used for services through the first half of FY 2012-13. The new maximum amount payable will be $18,300 for the entirety of the contract period -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. 3.18* Redwood ToxicoloEy Laboratory, Inc. - Redwood Toxicology Laboratory provides laboratory drug testing of probationers. Approval is requested for an amendment to extend the term of the agreement through June 30, 2013 and increase the maximum amount payable by $99,000 to be used for services during FY 2012-13. The new maximum amount payable will be $352,940 for the entirety of the contract period -action requested -APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PAGE 6 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -AUGUST 14, 2012 PUBLIC HEALTH 3.19* 2012-13 Public Health EmerEency Preparedness, Pandemic Influenza and Hospital Preparedness ProEram Grant AEreement -Public Health requests approval of a revenue agreement between the California Department of Public Health and the County of Butte to provide funding for Butte County's Public Health Emergency Preparedness, Pandemic Influenza, and Hospital Preparedness Programs. The term of the agreement is July 1, 2012 through June 30, 2013 with a maximum amount receivable of $489,135. The agreement amount is higher than what was anticipated during the budget process, therefore, an additional $45,681 is requested to be appropriated above the amount already approved in the department's FY 2012-13 budget -action requested -APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER; AND APPROVE RELATED BUDGET ADJUSTMENT (4/5 vote required). 3.20* California Department of Health Care Services -Public Health requests approval of an agreement amendment with the California Department of Health Care Services to participate in the Targeted Case Management (TCM) program through the State. The amendment agreement extends the term of the agreement through June 30, 2013. Participation in the program allows Public Health to be reimbursed for TCM services provided to eligible Medi-Cal beneficiaries. Reimbursement to Public Health is based on an approved cost report and encounter rate done on a yearly basis -action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND THE AUDITOR-CONTROLLER. PUBLIC WORKS 3.21* Budget Adjustment -The Regional Water Quality Control Board (Water Board) has ordered County Service Area 21, Zone 1 (Skansen Sewer) and Zone 4 (Rocky Bluffs Sewer), to install additional monitoring wells for compliance with its waste discharge requirements. A request for proposals was initiated and a contract was subsequently awarded to NorthStar Engineering of Chico in August of 2011. With further direction from the Water Board, the original contract scope of work was recently amended to include additional monitoring wells that have increased the project cost. In order to provide funding for the new scope of work, it is requested that the Board of Supervisors approve a budget adjustment in the amount of $40,000 from the existing fund balance of CSA 21, Zones 1 and 4. There is no impact to the General Fund -action requested -APPROVE BUDGET ADJUSTMENT (4/5 vote required). 3.22* Adootion of an Ordinance Amending Butte County Code. Chanter 31. "Solid Waste Collection, ManaEement, and RecyclinE" - At its June 26, 2012 meeting, the Board approved amendments to the Butte County Code, Chapter 31, amending sections of Articles II and IV pertaining to definitions and haulers requirements as it relates to customer outreach and reporting to be consistent with California's AB 341 (Commercial Recycling) regulations. The Board noted an inconsistency in the text of the proposed amendment pertaining to number of collection events licensed haulers are required to conduct. This ordinance amendment clarifies that licensed waste collectors are required to provide two collection events per year. The ordinance also cleans up grammatical and other minor typographical errors - action requested - ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (From 7-31-12 [Item 3.82]) PAGE 7 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -AUGUST 14, 2012 3.23* Adoption of an Ordinance Amending Sections 10-87, 10-88, 10-92 and 10-94 of Article VI Entitled, "Road Encroachments" of Chapter 10, Entitled "Highway and Streets," of the Butte County Code - Consideration of an ordinance that will amend the road encroachment permit requirements for public utility companies, such as PG&E. The proposed ordinance deletes the Butte County Code sections that allow public utility companies to cut down and remove a County tree within the public right of way under the terms of their annual permit. Instead, the proposed ordinance requires the companies to obtain an individual encroachment permit for each specific tree removal requested. The proposed ordinance revision also provides for the cost of inspection and other related work to be charged to the owner of the utility -action requested -ADOPT ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (From 7-31-12 [Item 4.08]) WATER AND 3.24* Resolution in Opposition to the Bay Delta Conservation Plan (BDCP) - On July 25, 2012, RESOURCE Governor Brown, U.S. Interior Secretary Salazar, and Eric Schwaab, Deputy NOAA CONSERVATION Administrator announced their preferred plan for the BDCP. The BDCP is being conducted as a Habitat Conservation Plan/National Communities Conservation Plan. The BDCP will include a dual underground tunnel conveyance system, extensive conservation, habitat restoration, biological goals and other measures to improve Delta species. The BDCP will cost at least $14 billion and may be as much as $50 billion over the next 50 years. Although mostly financed by water contractors, the public and north of the Delta water agencies may bear some of the costs through repayment of the water bond and/or fees. The BDCP could affect local surface water deliveries, stream flows, recreation and the sustainability of the groundwater basin. Unless it is changed, the BDCP would impact the region's economy, communities, and ecosystem. Over the past three years, Butte County has submitted to the BDCP lead agencies recommendations to resolve local concerns. The BDCP, released on July 25, 2012, did not resolve Butte County's concerns. The County's opposition to the BDCP is being recommended as part of a resolution and corresponding letters to Governor Brown, U.S. Interior Secretary Salazar and California Natural Resources Secretary Laird - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND APPROVE LETTER AND AUTHORIZE THE CHAIR TO SIGN. OTHER 3.25* County Medical Services Program (CMSP) Governing Board -The CMSP Governing Board DEPARTMENTS is composed of County Supervisors, County Administrative Officers, and County health AND AGENCIES and welfare officials from 34 California Counties. Butte County is one of the eleven counties in 'Group 2' of this board. The Governing Board is conducting an election for a representative from Group 2 counties. This position is currently vacant due to a resignation. Supervisor Mark Lovelace of Humboldt County is the sole candidate -action requested -ELECT MARK LOVELACE TO SERVE AS SUPERVISOR REPRESENTATIVE FOR GROUP 2 COUNTIES. 3.26* Reaooointments to First 5 Butte County Children and Families Commission (BCCFC) -The following individuals have requested reappointment to the BCCFC: Dave Scott, Commissioner; Yvonne Nenadal, Commissioner; Karen Marlatt, Commissioner; and Lorenzo Tobias, Alternate Commissioner. All terms will end July 1, 2014 -action requested -MAKE APPOINTMENTS. PAGE 8 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -AUGUST 14, 2012 3.27* Reappointments to the Paradise Cemetery District -The following individuals have requested reappointment to the Paradise Cemetery District: Mary Ida Leonard, Trustee; and Peter Freitag, Trustee. The terms will end July 31, 2016 -action requested -MAKE APPOINTMENTS. 4.00 REGULAR AGENDA 4.01* Boards, Commissions and Committees 1. Appointments to Listed Vacancies 2. Board Member or Committee Reports 4.02 Update of Current Budget and Legislative Issues by the Chief Administrative Officer. 4.03* General Plan Follow-Up and Implementation by Director of Development Services. 4.04 Items Removed from the Consent Agenda for Board Consideration and Action. 4.05* Resolution EstablishinE Butte County Personnel Rules -Since August 2010, the County has been meeting with all of the represented and non-represented employee groups over proposed changes to the Butte County Personnel Rules. These rules had not been updated since 2006, and there is a need to reflect changes to laws and current County practices, and to add clarity to numerous sections. Also included in the proposed rules are numerous sections from the various labor groups' memoranda of understandings, in order to capture, in one location, benefit levels that uniformly apply to all labor groups. The process has been an inclusive effort where all of the employee labor groups and non-represented employees have had the opportunity, through nine official meetings with the County, to provide input on all of the proposed changes. The staff report summarizes the changes that have been made. Agreement was achieved with the DSA General, DSA Management and BCCOA-Supervisory units, as well as non-represented employees. Impasse was reached with six of the recognized employee groups (BCMEA, BCEA-General, BCEA-SSW, BCCOA-General, PEA and PPOA) and subsequent impasse meetings took place. During the impasse meetings, the County was able resolve the outstanding concerns with five of the six labor group negotiating teams. The Professional Employees Association (PEA) is the one labor group that is in dispute of the proposed rules. This dispute is addressed in the next agenda item [Item 4.06] -action requested -ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (Human Resources) PAGE 9 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -AUGUST 14, 2012 4.06* Resolution ResolvinE Impasse in the Meet and Confer Process and ImplementinE the 2012 Personnel Rules -Professional Employee Association (PEA) -California Government Code Sections 3500-3511 ("Meyers-Milias-Brown Act") provide that the County shall meet and confer in good faith with representatives of a recognized employee organization in order to endeavor to reach agreement regarding proposed changes in wages, hours and other terms and conditions of employment. The County and representatives of PEA have been meeting and conferring since August 19, 2010 regarding changes to the County's Personnel Rules. The County presented its last, best and final offer on March 14, 2012, which was rejected by the PEA on May 12, 2012. Impasse was declared on May 14, 2012, and the County and PEA followed up with an impasse meeting on May 25, 2012 which did not resolve the issues. California Government Code Section 3505.7 provides that a public agency that is not required to proceed to interest arbitration may implement its last, best, and final offer after satisfying applicable mediation and fact-finding procedures. As PEA did not timely request to submit the impasse regarding the Personnel Rules to fact-finding the parties have concluded any and all impasse resolution procedures -action requested - ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (Human Resources) 4.07* Sustainability Report -County department heads met in May 2011 to discuss a countywide work plan for FY 2011-12. The work plan was presented to the Board of Supervisors on September 27, 2011. One aspect of that work plan was a Sustainability Work Team that was tasked with reviewing ways for the County to become more sustainable, energy efficient and cost effective in its operations. The Work Team provides the submitted report, which evaluates the County's operations as they relate to energy usage, water usage, vehicle usage, climate change, and solid waste and recycling. For each of the areas, the report defines the issues, provides baseline data, references legal requirements, discusses overall concepts for improvement, identifies impediments to success, discusses accomplishments to date, and lists action items that the County might consider for the future -action requested -APPROVE REPORT. (Administration) S.OO PUBLIC HEARINGS AND TIMED ITEMS (NO ITEMS) 6.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. Recess as the Butte County Board of Supervisors and convene as the In-Home Supportive Services Public Authority Board. PAGE 10 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA AUGUST 14.2012 AGENDA -AUGUST 14, 2012 1.00 CALL TOORDER -Butte County Board of Supervisors Room, 25 County Center Drive, Oroville. 2.00 CONSENT AGENDA 2.01* Appointments to the In-Home Supportive Services Advisory Committee - On December 19, 2000, the Board of Supervisors established the Butte County In-Home Supportive Services Advisory Committee. Eleven members were appointed in accordance with Welfare and Institutions Code 12301.3. Membership must include a combination of IHSS recipients, providers, community/agency members/and or county staff. The members of the IHSS Advisory Committee serve staggered terms. The Advisory Committee is recommending the appointment of Ms. Lisa Sol from the Department of Employment and Social Services, as a county representative to fill a term left vacant in December 2011. Her term would expire on December 31, 2013. The Advisory Committee also recommends the reappointment of Laura Loriano as a community agency representative. Her term would expire on December 19, 2014. Advisory Committee Chair, Mark Gordon, has provided a letter supporting this request -action requested -APPOINT LISA SOL AS COUNTY REPRESENTATIVE, TERM TO EXPIRE DECEMBER 31, 2013; REAPPOINT LAURA LORIANO AS COMMUNITY AGENCY REPRESENTATIVE, TERM TO EXPIRE DECEMBER 19, 2014. 3.00 REGULAR AGENDA (NO Items) 4.00 PUBLIC COMMENT (each speaker limited to five minutes) Comments to the Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California state law, the Board is prohibited from taking action on any item not listed on the agenda. 5.00 CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: CATHI GRAMS, JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATION: CUHW ADJOURNMENT Adjourn as the In-Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. PAGE 11 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS 7.00 CLOSED SESSION AGENDA -AUGUST 14, 2012 7.01 ACTUAL LITIGATION PURSUANT TO GOV. CODE SECTION 54956.9(a): 3 CASES: 1. LAKE OROVILLE INTERVENTION (FERC PROJECT 2100); 2. SOLANO COUNTY WATER AGENCY v. CALIFORNIA DWR, SACRAMENTO SUPERIOR COURT CASE NO. 016338; 3. COUNTY OF BUTTE, COUNTY OF PLUMAS V. DEPARTMENT OF WATER RESOURCES, YO LO CO. SUP. CT CASE NO: CV09-1258. 7.02 INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) -ONE POTENTIAL CASE: US FOREST SERVICE/PLUMAS NATIONAL FOREST TRAVEL MANAGEMENT PLAN. 7.03 CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6: LABOR NEGOTIATORS: JACK HUGHES & BRIAN RING EMPLOYEE ORGANIZATIONS: BCEA, SSW, BCMEA, PPOA, PEA, DSA -MANAGEMENT/SUPERVISORY UNIT, DSA-GENERAL UNIT, BCCOA -SUPERVISORY UNIT, BCCOA -GENERAL UNIT. 7.04 PUBLIC EMPLOYEE EMPLOYMENT, PERFORMANCE EVALUATIONS, INCLUDING: GOALS, PURSUANT TO GOVERNMENT CODE SECTION 54957: 1. AGRICULTURAL COMMISSIONER 2. BEHAVIORAL HEALTH DIRECTOR 3. CHIEF ADMINISTRATIVE OFFICER 4. CHIEF PROBATION OFFICER 5. CHILD SUPPORT SERVICES DIRECTOR 6. COUNTY COUNSEL 7. DEVELOPMENT SERVICES DIRECTOR 8. EMPLOYMENT AND SOCIAL SERVICES DIRECTOR 9. HUMAN RESOURCES DIRECTOR 10. INFORMATION SERVICES DIRECTOR 11. LIBRARY DIRECTOR 12. PUBLIC HEALTH DIRECTOR 13. PUBLIC WORKS DIRECTOR 14. WATER AND RESOURCE CONSERVATION DIRECTOR PAGE 12 August 14, 2012 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -AUGUST 14, 2012 Information and Procedures Concerning the Agenda and Conduct of the Board of Supervisors Meetings Meetine Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of the Board website at www.buttecounty.net/cob. Aeenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, a-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item signifies that material has been provided to the Board of Supervisors members to explain that item. Aeenda Format and The agenda is usually organized into the following areas and meetings generally proceed in the following Meetine Order: order: 1. Consent Aeenda: these are items that are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 2. Reeular Aeenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 3. Public Hearine and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with special needs should call the Clerk of the Board at 530-538-7631, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related modifications/accommodations or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administrative Office 25 County Center Drive, Oroville, CA 95965 530-538-7631 www.buttecounty. net/cob PAGE 13 August 14, 2012